2011

Donna Smith, PresidentTim Ellinor, Vice-PresideMark Lovell, TreasurerSusan Barr, SecretaryWendi Sellers, Immediate

2011 BOA

David Callaway, DepartmCharles Day, DepartmentGloria Dixon, DepartmentBill Spencer, DepartmentEd Valla, Department of SBrenda Wells, Departmen

2011 COM

Bylaws Committee – NanCommunications CommitEducation & ProfessionalRobert ThreewittsFinance Committee – MarHoliday Committee – BreHouse Committee – CharlMembership Committee –Nominating Committee –Reverse Trade Show ComScholarship Committee –Tradeshow Committee – DVolunteer Committee – E

August 2011

TALLAHASSEE AREA

OFFICERS

nt

Past President

RD MEMBERS

ent of Transportationof Management Servicesof Transportation

of Law Enforcementtatet of Management Services

MITTEE CHAIRS

cy Jewetttee – Diana K. TrahanDevelopment Committee –

k Lovellnda Wellses DayJessie Moseley

Wendi Sellersmittee – Charles DaySusan Barravid Bennett

d Valla

CHAPTER OF NIGP

MESSAGE FROM

August 2011 –Many of us awork lives; some are good and

Remember that any change isresist and sometimes resent ihonest try and you will be hap

This month we celebrate Ramon the 7th, Assumption day,Day on the 19th. We are also2011!

The Board has decided to forgand instead, we will be hoConference.

Our Pro D chair has lined uAugust 9 – see Tim’s messagthere!

*Save the date – October 11,

Your Board, as always, invitevolunteerism and feedback – pnote to Info@tacnigp.com.

The way to gain a goodto be what you desire to appear. - Socrates

Donna Smith

2011 TACNIGP Pres

VOL.1 ISSUE #8

THE PRESIDENT

re experiencing changes in oursome, not so.

unsettling and it is our nature tot. Give the changes a chance, anpier for it.

adan on the first, Friendship DayAugust 15 and National Aviationhalf way through the dog days of

o having a Trade Show this yearsting an educational Purchasing

p a great luncheon meeting fore below. I hope to see everyone

Purchasing Conference

s your comments, suggestions,lease contact any of us or drop a

reputation is to endeavor

ident

Kristen Dozier will speak to us about her new rola sustainable Leon County.

Food for thought--a quote from James A. Autry:

Kristin Dozier is serving her first term as LeonConstruction, where she has worked for eleveSuperintendent and as Superintendent for the conreturned to Mad Dog in 2006 as Vice Presidentpresentations on sustainable construction through

Kristin grew up in Tallahassee and attended ConAt SAIL High School, Kristin served as PresideColumnist for School Newspaper and Tallahassereceived a Proclamation in Recognition of Womfrom Tallahassee Community College in 1996 an2001, which included one semester in the FSUEthics and Philosophy in 2003 and left the PhReligious Ethics, Catholic Moral Theology, andand Moral Problems for three and a half years at

Kristin was the Founding President of the Boardis a member of the Whole Child Leon Steeringmember of the Greater Tallahassee Chamber ofChapter of the US Green Building Council. SheSpring 2008.She is a member of Leadership Tnominated as Leader of the Year for the Distingu

Kristin has lectured throughout North Florida ongiven presentations and/or moderated panel discu

Tallahassee Builders Association’s Gre

Building Operators and Managers Asso

Florida Capital Region Chapter of the U

Wakulla Spring Basin Working Group

The Leon County Climate Action Sum

Get Good Growth: A Forum for a Sust

Greater Tallahassee Chamber Commun

Capital Area Section of Florida Chapte

Climate Change: FSU Panama City Sp

Florida Big Bend Green Living & Ener

Kristin also offers lectures to college students anfor the SAIL High School “Going Green Day”, pDo Anything summer camp, and participated inat FSU for classes ranging from Business Comm

Tim Ellinor

2011 TACNIGP Vice-President

MESSAGE FROM THEVICE-PRESIDENT

e as a Leon County Commissioner, what is happening at the County, and her vision of

Good leadership is largely a matter of caring.

County Commissioner for District 5 and is Green Building Advisor for Mad Dogn years. Beginning as an Administrative Assistant, Kristin worked as an Assistantstruction of a sixty-four-unit student-housing complex before returning to school. Sheand Green Building Advisor where she worked on LEED projects and offered manyout North Florida. Kristin became a LEED Accredited Professional in 2007.

cord Elementary School, Hartsfield Elementary School, and Fairview Middle School.nt of the student body and participated in many extracurricular activities. She was ae Democrat: Teen Democrat and was honored by the Leon County School Board anden’s History Month in March 1992. Kristin received her Associates in Arts degreed went on to Florida State University to complete her Bachelors degree in Religion in

London Program in Fall 2000. She completed her Master of Arts degree in Religious.D. program All But Dissertation in 2006. Her study was focused on ComparativeHuman Rights Ethics. She taught an undergraduate course entitled Religious Ethics

FSU.

of Directors of Sustainable Tallahassee, Inc., and continues to serve on the Board. SheCommittee and was Chair of the Safe and Nurturing Environment Action Team, a

Commerce Board of Directors, and a founding member of the Florida Capitol Regionwas also a member of the Leon County Climate Summit Leadership Team member inallahassee Class 27 and remains involved with Leadership Tallahassee. She was

ished Leadership Awards in August 2008.

the benefits of sustainable construction and business practices since 2006. She hasssions for numerous organizations and conferences, including:

en Builders Council;

ciation;

SGBC;

;

mit;

ainable Nassau in Fernandina Beach, Florida;

ity Conference;

r of the American Planning Association;

eaker Series; and

gy Expo.

d presents to student groups on sustainable construction. She was the keynote speakerresented at the Youth Leadership Tallahassee’s Environment Day, for Oasis Girls Cana FAMU Career Panel and Focus the Nation celebration. She has been a guest lecturerunications to Environmental Studies.

UPCOMING NIGP TRAINING for 2011

Adding Value to the ProcurementProcess (Winter Park)

CFC NIGP9-Sept

Contract Administration(Tallahassee)

DMS11-12-Oct

Contracting for Public SectorServices (Winter Park)

TB NIGP22-23-Sept

CPPB Prep (Miami)

(Tallahassee)

GMC8-9-Aug

DMS12-13-Sept

CPPO Prep (Tallahassee) DMS8-10-Sept

Developing & Managing RFP’s(Tallahassee)

DMS20-22-Sept

Effective Contract Writing(Winter Haven)

MID FL13-14-Oct

Introduction to PublicProcurement (Homestead)

(Clearwater)

GMC12-14-Oct

TB NIGP26-28-Oct

Legal Aspects(Sarasota)

(Miami)

(Tallahassee)

SBACNIGP10-12-Aug

GMC16-18-Nov

DMS7-9-Nov

Negotiation in Florida(Tallahassee)

DMS2-Sept

Negotiation Strategies andTechniques (Tallahassee)

DMS29-Aug-

1-SeptSourcing in the Public Sector(Tallahassee)

DMS8-9-Sept

Strategic Procurement Planning(Miami)

GMC20-22-Sept

“Property may be destroyed and money may lose its purchasing power; but character,

health, knowledge and good judgment will always be in demand under all conditions.”

CONGRATULATIONS NEW CPPB:

Karen Freytag

AUGUST BIRTHDAYS

Allegra Small 1-Aug

Regina McDonald 3-Aug

Helen Sancho 4-Aug

Sonya Avant 7-Aug

Costella Harper Lewis 7-Aug

Brandi Babb 9-Auag

Cecelia McMillian 11-Aug

Lori Newman 11-Aug

Sherri Cason 12-Aug

Gail Jones 16-Aug

Sean Buchanan 18-Aug

Laurette Burks 22-Aug

Michelle McBride 23-Aug

Debbie Garbett 25-Aug

UPCOMING EVENTS for 2011

TACNIGP Meeting 09-Aug

TACNIGP Meeting 13-SeptTACNIGP Conference &Meeting 11-Oct

TACNIGP Meeting 08-Nov

Thanksgiving 24-Nov

TACNIGP Holiday Meeting 13-Dec

Christmas 25-Dec

JULY MONTHLY CHAPTER MEETING

Date: July 12, 2011

Location: Tallahassee/Leon County Civic Center

Number in Attendance: 57

Call to Order: President Donna Smith called the meeting to order at 12:02 PM.

Pledge: Wendi Sellers, Leon County Purchasing

Invocation: Keith Roberts, Leon County Purchasing

Minutes: Ed Valla motioned to approve the June General Membership Meeting Minutes and Mark Lovell seconded. Motion passed.New Members and Guests: A guest, and soon-to-be new member, Kelly Loll, Bureau Chief for Commodities at DMS/StatePurchasing was welcomed. Kelly served as FAPPO (Florida Association of Public Procurement Officials) President, and heldprocurement management positions with counties in Central Florida. She comes to us from Georgia DOAS (Department ofAdministrative Services).

New UPPCC Certifications: Keith Milton announced that Karen Freytag, FDLE recently earned her CPPB. President Smithannounced that Greg Hill, DMS also passed the exam, and is now certified as a CPPB. CONGRATUALTIONS KAREN AND GREG!!!

President: No Report

Treasurer: The remainder of the pre-speaker meeting was a discussion on no-shows at our monthly lunch meeting. We are lookingat ways to reduce the cost of missed meals ($16.00 per meal) for members that register, and later find out that they cannot attend.Many members were surprised by the cost of a meal, but this $16.00 includes meeting space and parking. The Chapter (thoroughyour membership dues and other revenues) subsidizes the cost of the parking and meeting space, with $8.00 being the nominalcost of the buffet lunch. We asked our members to think of ways to increase attendance, reduce no-shows and make the meetingsmore relevant to their needs.

Introduction of Speaker: President Smith introduced Ms. Kerri Post from Visit Tallahassee (www.VisitTallahassee.com,www.Facebook.com/VisitTallahassee) Ms. Post was very upbeat and obviously loves promoting Tallahassee and the Big Bendregion. She gave us tips and ideas for local day trips and ”staycations”, including Wakulla Springs State Park, Mission San Luis, theMary Brogan Museum and the Monarch Migration at the St. Marks National Wildlife Refuge. Visit Tallahassee’s emphasis is onresearch, marketing, direct sales, film and new product development and visitor services. Most of our visitors arrive byautomobile, and come from (in order) Tampa Bay, Orlando, South Florida, Jacksonville and Atlanta.

Monthly Drawing: The winner of August’s Free Lunch drawing was Ms. Beverly Butler, Citizen’s Property Insurance.

AdjournRespectfully submitted – Mark Lovell, TACNIGP 2011 Treasurer

JULY MINUTES BOARD MEETINGDate: July 19, 2010Location: DMS, 4050 Esplanade Way, Rm 101Members Present: Donna Smith, President; Mark Lovell, Treasurer; Board Members: Charles Day,Gloria Dixon, Wendi Sellers, Bill Spencer, Ed Valla, and Brenda Wells. Claudia Cooper, TACNIGP member was present.Members Absent: Tim Ellinor, Vice President, Susan Barr, Secretary, and Board Member David Callaway.President Donna Smith called the meeting to order at 3:33 PM.Officers Reports:

a. President – Donna reports Mark is working on finances and move to SunTrust Bank is complete.b. Vice President – No report.c. Treasurer – No report.d. Secretary -no report

Old Business:TRADE SHOW & PURCHASING CONFERENCEDonna reported that the Trade Show Committee has notified the Board that due to timing and various limitations for DMS State Purchasing, it isrecommended that we cancel the Trade Show in October. Historically, limited foot traffic is critical and will affect the success of the Trade Show.

Discussion concluded that we will have a one day Purchasing Conference on Oct.11, 2011 at the Civic Center in place of the Trade Show. Since this is aneducational event, the Board recommended that we contact the Director of State Purchasing and ask if they would like to be included to the educationaleffort of the conference. Donna will initiate to remove the Trade Show information and add the Purchasing Conference information on the website. Wendi(w/Donna) will work with the Civic Center in regards to the cancellation of the Trade Show and initiate a Purchasing Conference in its’ place. The followingmembers have volunteered to spearhead the new Purchasing Conference: Bill, Wendi, Donna, Gloria and will ask Robert Threewitts, David Callaway andClark Rogers.

Donna recommended that we address a “Buy-Out Clause” for the Civic Center in the future.Bill motioned to cancel the 2011 Trade Show and have a Purchasing Conference in its place. Brenda seconded the motion. Motion passed.

LUNCH REGISTRATION EXPENSE AND RESOLUTIONThe Board discussed the repeated lunch issues of:

1) Members register and do not attend, costing the Chapter $16.00 per non-attendee, and approximately $200.00 per month.2) Members register but substitute another NIGP member for the luncheon.

The New Lunch Registration Policy has been adopted as of the August TACNIGP Monthly Meeting:1) Issue #1 Above – As of the August 2011 Monthly TACNIGP Meeting/Luncheon and on an annual basis, members will be given a warning for the

first offense and will be charged $16.00. If the member has been given a warning, then they will be required to prepay for the next month.2) Issue #2 Above – As of August 2011 Monthly TACNIGP Meeting/Luncheon and on an annual basis, members who register and cannot attend must

send a substitute NIGP member in order to not be charged $16.00.

BOARD CHAIRS ABSENCESVice President and Secretary extended absences were addressed, as Tim and Susan cannot attend due to travel. It was decided that the Board members willhelp out where needed to complete the term.

New Business:

WEB SITE HOST RENEWAL – CHAPTER MANAGERThe current web site provider for TACNIGP is Chapter Manager and expires on July 31, 2011. The renewal is $3989.00 for one year. Another provider, StarChapter submitted a proposal for $100 per month with a one-time set up fee of $899.00. Recommendations were made to ask Dianna Trahan to test it withall the features, such as track recertification points, and report back to the Board. Donna made a motion to negotiate with Chapter Manager for the nextyear. Mark seconded the motion. Motion passed.

Committee Reports:2011 Trade Show – No report.Nominating Committee: No report.Volunteer Committee: No report.Scholarship Committee: No report.

Mark made a motion to adjourn and Ed seconded the motion. Motion passed.AdjournRespectfully submitted byBrenda Wells, 2011 Board Member – Tallahassee Area Chapter of NIGP

TACNIGP BUDGET

Money Market – $100,042.75

Checking Account – 42,581.86

Total – 142,606.61

AUGUST 2011

VOL.1 ISSUE #8

Tallahassee Area Chapter of NIGP

Post Office Box 922

Tallahassee, Florida 32302

Phone: (850) 414-6148

info@tacnigp.com

https://www.tacnigp.com

Do you have something you would like to add to thenewsletter? Is there a writer in you just itching to get out?Please consider preparing an article for the newsletter! Youmay choose any topic you wish (almost!). Writing an articlefor a professional association newsletter brings many greatreturns; among them are personal satisfaction and recognition,but most of all you have an opportunity to share youraccumulated experience, knowledge and wisdom with otherTACNIGP members. CPPO’s and CPPB’s may even beeligible for a recertification point from NIGP for publishedarticles. Please e-mail me at newsletter@tacnigp.com beforethe first Thursday of the month. Thank you.

Jessie Moseley, Newsletter Editor