August 2018 1

Overview of the SBA submission process

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Overview of the SBA submission process

School

Administrator

• Update/Create login accounts for teachers and panels

• Indicate the SBA subjects being offered in this school year

• Assign SBA subjects to panels and teachers

Subject

Panel

(1st stage)

• Create teaching groups

• Assign students to teaching groups

• Assign teachers to teaching groups

Subject

Teacher

• Input SBA marks (online input or batch input using the mark template)

• Endorse SBA marks of responsible teaching group(s)

• Submit SBA Marks to Panel

Subject

Panel

(2nd stage)

• Endorse SBA marks submitted by all teachers of a subject

• If necessary, return to teacher for amendments

• Submit SBA Marks to Principal

Principal

• Endorse SBA marks for all subjects

• If necessary, return to panel to handle

• Submit SBA Marks to HKEAA

Subject

Panel

(Last stage)

• Upload Student Work of all selected students

• Upload Teacher Document if required

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Login to HKDSE System

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Enter the HKDSE Examination System

1. Enter the HKDSE Examination System website: www.hkdse.hkeaa.edu.hk

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2. Enter Login ID 3. Enter Login Password

4. Click ‘Login’

School Administrator Enter the School Information Management Module

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1. Click ‘School Information Management’

2. Click ‘Enter’

Subject Panel and Subject Teacher Enter the School-based Assessment System

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1. Click ‘School-based Assessment System’

2. Click ‘Enter’

School Administrator

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• maintain the subject(s) offered by the school in each school year

Maintain subject offered

• create, edit or delete staff profile and user account

Create / edit staff profile

• assign different SBA user roles to teachers/staff

Maintain user group

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School administrator－maintain subject offered 1. Click ‘Maintain Subject Offered’ in the menu, and then click ‘Search’

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2017/2018

School administrator－maintain subject offered 1. Click ‘Maintain Subject Offered’ in the menu, and then click ‘Search’

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2017/2018

2017/2018

School administrator－maintain subject offered

2.Select the subjects offered by the school

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School Administrator – create user account

1. Choose ‘Create/Edit Staff Profile’

No need to apply to HKEAA.

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School Administrator – create staff profile

2. Click ‘Create Staff Profile’

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School Administrator – create staff profile

CHAN

TAI MAN

testing@hkeaa.edu.hk

3.Input data to create a new staff profile ＊To create a user account, please provide： User ID and, Email address Click ‘Save’ when finished

陳大文

chantaiman 29999

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School Administrator – edit staff profile

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School Administrator – delete staff profile

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11-12-2016 09:00:00

School administrator－maintain user group

1. Choose ‘Maintain User Group’

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School administrator－maintain user group

2.Roles can be assigned ‘by subject’ or ‘by staff’

CHAN TAI MAN (10000-6ANEW)

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29876

29876

2017/2018

Assign Role－By Subject

School administrator－maintain user group

1. Choose subject and school year

2. Assign role（Panel／Teacher）

3. Click ‘Save SBA Role’ 20

2017/2018

Assign Role － By Staff

School administrator－maintain user group

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2017/2018

1.Enter the conditions and click ‘Search’

School administrator－maintain user group

3. Click ‘Save’

2. Assign the roles for each subject (Panel / Teacher) 10000-6ANEW

10000-6NEW

Assign Role － By Staff

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School administrator－retrieving the Staff Profile Report

1. Choose ‘Create / Edit Staff Profile’

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School administrator－retrieving the Staff Profile Report

2. Enter the conditions and click ‘Search’

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School administrator－retrieving the Staff Profile Report

3. Click Download Staff Account List

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School administrator－retrieving the Staff Profile Report

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Password expiry policy For Principal, School Administrator, Subject Panel,

School Coordinator and Subject Teacher

Need to change password if not done so in the past 365 calendar days

Follow the instructions on screen to change the password if necessary

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Subject Panel (1st stage)

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Subject Panel

Assign Teaching

Group

• Assign students to Teaching Groups

• Assign teachers to Teaching Groups

Teachers input marks

Submit to principal

• Review all the SBA marks of the subject, and submit to Principal

• If necessary, return the marks to teacher for amendment

Upload files

• Upload Student Work of the selected students

• Upload Teacher Document (if applicable)

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Subject Panel – assign teaching group

Click ‘Assign Teaching Group’

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2018 – Chemistry 化學

Subject Panel – assign teaching group

1. Choose subject 2. Choose class

3. Click ‘Search’

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Subject Panel – assign teaching group

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

• Student data automatically

retrieved from the registration system

• All student data should be correct, no need for the school to follow up

4. Choose students

5. Click ‘Assign’

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2018

Subject Panel – assign teaching group 6. Choose teacher

8. Click ‘Save’

7. Enter the group name

• Created by Panel centrally • May easily swap students

across teaching groups

Chan Tai Man (13900-CTM)

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Subject Teacher

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Subject Teacher

Subject Panel assigns Teaching Groups

Input marks

•Using the online interface or

•Using the batch mode (via EXCEL file)

Submit marks to Panel

•In case the Subject Panel rejects the marks, update and re-submit the marks.

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Subject Teacher – input marks Click ‘Input Marks’

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Subject Teacher – input marks

1. Choose subject

3. Click ‘Search’ 2. Choose Teaching

Group 37

2018

Subject Teacher – input marks

「R」:if the student is a repeater 「T」:if the student is a transfer student (For Science subjects) 「S」:if the student switched course

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

SURNAME GIVEN_NAME

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Subject Teacher – input marks

Click ‘Check Completion of Mark Input’ to check whether the marks for all students have been entered.

• Almost no chance for missing candidate • Science subjects: No need to enter

experiment details 39

Subject Teacher – batch input

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Subject Teacher – batch input

2. Download Mark Template

1. Choose subject

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2018

Subject Teacher – batch input

3.Input marks in the EXCEL file

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Subject Teacher – batch input

4. Choose file 5. Upload mark file

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2018 – Chemistry 化學

Subject Teacher – batch input

6. Confirm batch input marks

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2018

Submit marks to Panel

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3.Click ‘Submit to Panel’

Submit marks to Panel

2.Click ‘Search’ 1.Choose subject

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2018

Submit marks to Panel

4. Check the marks and click ‘Next’

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2018

Click ‘Finish’

Submit marks to Panel Input teacher-student

relationship, if any

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2018

Submit marks to Panel

Click ‘Submit’

The Subject Panel will receive an email notification 49

2018

Subject Panel (2nd stage)

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Subject Panel – submit to principal

Mouse over the SBA Marks menu and then click ‘Submit to Principal’

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Subject Panel – submit to principal

Click ‘Submit to Principal’ to start the submission. If necessary, click ‘Reject to Teacher’ to return the marks to teacher for amendment.

Select subject and click ‘Search’ Panel can monitor the submission progress online

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Subject Panel – submit to principal For English Language Only

Select 6 Student samples for parts

A and B

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2018

Subject Panel – submit to principal

Review the marks and Teacher-

Student relationship

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2018

Subject Panel – submit to principal

Choose the network school

123 School 123 學校

789 學校 789 School 30000

20000

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2018

Declare network schools (if applicable)

Subject Panel – submit to principal

Go through the declaration statements

and click ‘Submit’

The Principal will receive an email notification 56

2018

Principal

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Principal Review SBA marks of all subjects and

submit to the HKEAA

If necessary, return the marks to the panel to handle

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Principal – submit to HKEAA

Click ‘Submit to HKEAA’

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Principal – submit to HKEAA Choose subject and click ‘Search’

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Principal – submit to HKEAA

If necessary, click ‘Reject to Panel’ to return the marks to the panel for following up.

Principal can monitor the submission progress online

Click ‘Submit to HKEAA’ to start the submission

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Principal – submit to HKEAA

Review the marks and click ‘Next’

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2018

Principal – submit to HKEAA

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2018

Review the Teacher-Student relationship and click ‘Next’

Principal – submit to HKEAA

ABC School (12090)

DEF School (12099)

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2018

Review the network school declaration and click ‘Finish’

Go through the declaration statements

and click ‘Submit’

Principal – submit to HKEAA

The Principal and Subject Panel will receive an email notification 65

2018

Subject Panel (Last stage)

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Subject Panel – upload files For Design and Applied Technology, school inspections

will be conducted; hence no submission of Student Work is required.

For English Language, Student Work is submitted offline.

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Subject Panel – upload files

Mouse over the SBA Marks menu and then click ‘Upload Teacher Document / Student Work’

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Subject Panel – upload files

Choose subject and click ‘Search’

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2018

Subject Panel – upload Teacher Document, if any

Click ‘Upload’

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2018

Subject Panel – upload files

Choose file (Teacher Document) and click ‘Upload’

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Reminders Teacher Document is required only for

Chinese Language, Chinese Literature, Biology, Chemistry, Physics, Combined Science and Integrated Science.

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Subject Panel – upload files

Click ‘Upload’

Unified student list in mark sheets and student work submission screen

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2018

Subject Panel – upload files

SURNAME GIVEN_NAME TA0000000

Choose file and click ‘Upload’

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Subject Panel – upload files

Click ‘Submit to HKEAA’ after all the files are uploaded.

SURNAME GIVEN_NAME

中文名

TB288066

CHEM(288064).pdf FA288064

TC286068

AP288072

KA288070

JB288074

SURNAME GIVEN_NAME

中文名

SURNAME GIVEN_NAME

中文名

SURNAME GIVEN_NAME

中文名 SURNAME GIVEN_NAME

中文名

SURNAME GIVEN_NAME

中文名

SURNAME GIVEN_NAME

中文名

CHEM(288068).pdf

CHEM(288072).pdf

CHEM(288066).pdf

CHEM(288070).pdf

CHEM(288074).pdf

The Principal will receive an email notification 75

Reminders Only student work with marks

submitted to HKEAA are required.

The work for each student should be zipped to one single file if the work contains more than one file.

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Reminders Suggested file naming convention:

[Subject Abbreviation] [(6-digit Student Document Number)].[File extension]

e.g. CLANG(123456).zip

LIBST(362880).pdf

Student Document Number is the beginning 6 digits of the identity document of a student.

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Reminders The system only accepts file formats of zip, pdf,

txt, doc, docx, rtf, ppt, pptx, xls, xlsx, csv, mp4, mp3, mpg, wmv, avi, jpg or tif.

The file size limit for each student’s work file is 15MB. (For Visual Arts and Technology & Living, the limit is 40MB. For Information and Communication Technology, the limit is 20 MB.)

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Only, all student work should be submitted in the form of DVD. Teachers should record the student work of all the chosen students on a single DVD.

A set of DVD label and envelope cover are available in the SBA System (Subject Panel account only)

Please affix the label on the DVD, put it into an envelope and affix the envelope cover provided to the envelope for submission.

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Reminders (English Language only)

Click ‘(Applicable to English Language only) Envelope Cover/DVD Label for Student Work Submission’

Mouse over Reports menu

Request for a change of student(s) for work submission If the work of any chosen student cannot be located, or

involves any irregularities (such as mark penalty being imposed due to partial plagiarism or late submission), the Subject Panel should contact the SBA Team at 3628 8064 or 3628 8070.

Subject Panel should download the ‘Record/Change of SBA Student Work Submission’ form from ‘Mark Reports’ under ‘Reports’ menu.

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2018

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Request for a change of student(s) for work submission

Complete the section for the school and fax the form to 3628 8091.

After confirming the arrangement, the HKEAA will fax the amended form to the school for school’s record.

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Available on the HKEAA website (https://www.hkdse.hkeaa.edu.hk)

User Manual

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Enquiry Hotlines General Issues:

3628-8860

Subject Matters:

3628-8064

3628-8070

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Date: 9, 18 Jan 2018

Time: 3:30 pm – 5:00 pm

Mode:

Practice using the SBAS to process simulated SBA marks

Technical assistance provided on spot

Online registration (www.hkdse.hkeaa.edu.hk) from 15 November 2017 to 3 January 2018

Hands-on Training Workshops

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