Australian Institute of Landscape Architects Membership ... · Architects (IFLA) recognises the following ethical standards towards society, clients, the professional colleagues and

Australian Institute of Landscape Architects

Membership handbook

AILA’s operational administrative policies and procedures

and

Guides to professional requirements for AILA members

Copyright January 2015

Australian Institute of Landscape Architects

GPO BOX 1646 Canberra ACT 2601

Phone 02 6248 9970, Fax 02 6249 7337

Email: [email protected] Website: www.aila.org.au

AILA Membership Handbook page 1

mailto:[email protected]

http://www.aila.org.au/

TA B L E O F C O N T E N T S

The Handbook __________________________________________________________________ v

Code of Professional Conduct ___________________________________________________ vii

ADMINISTRATION AND MANAGEMENT ______________________________________________ 9

AM 1 Organisation _____________________________________________________________ 1 Institute Logo __________________________________________________________________ 1 The Coat of Arms ______________________________________________________________ 1 The Australian Institute of Landscape Architect (AILA) __________________________________ 2 Strategic Plan _________________________________________________________________ 3 Policy Formulation Procedures ____________________________________________________ 3 PRIVACY and Membership Information _____________________________________________ 3 Uses of Members’ contact information ______________________________________________ 3

AM 2 Finance _________________________________________________________________ 4 AILA Financial Accounts _________________________________________________________ 4 Membership Fees ______________________________________________________________ 4 The National Board and Committee Expenses ________________________________________ 4 Institute Accountants and Auditors _________________________________________________ 4

AM 3 National Office ___________________________________________________________ 5 Background ___________________________________________________________________ 5 The Chief Executive Officer (CEO) _________________________________________________ 5

AM 4 Institute Meetings __________________________________________________________ 5 General ______________________________________________________________________ 5

AM 5 National Board Elections ____________________________________________________ 5 Procedures ___________________________________________________________________ 5 Responsibility of Scrutineers ______________________________________________________ 5 Election of Office-Bearers ________________________________________________________ 5

AM 6 State Chapters _____________________________________________________________ 6 Guidelines for State Executives ___________________________________________________ 6

AM 7 Documents and Records ____________________________________________________ 6 Membership Certificates _________________________________________________________ 6 Institute Medallions _____________________________________________________________ 6 Membership Handbook __________________________________________________________ 6

MEMBERSHIP, SERVICES, AND PROFESSIONAL ISSUES _______________________________ 7

MP 1 Information _______________________________________________________________ 9 AILA’s National Magazine (Landscape Architecture Australia) ____________________________ 9 State Newsletters ______________________________________________________________ 9 Other Publications ______________________________________________________________ 9 Online - Web Site ______________________________________________________________ 9

MP 2 Membership _____________________________________________________________ 10 Defining the profession in Australia ________________________________________________ 10 AILA Professional Recognition ___________________________________________________ 10 The Disciplines of Landscape Architecture __________________________________________ 11 AILA’s Registration Process _____________________________________________________ 13 Other Special Circumstances Entry _______________________________________________ 13 Registered Membership Benefits _________________________________________________ 14 Retired Membership ___________________________________________________________ 14 Resignation of Membership______________________________________________________ 14 Unfinancial Members & Outstanding Fees __________________________________________ 14 Reinstatement ________________________________________________________________ 15 Fellowships __________________________________________________________________ 15 Honorary Fellowships __________________________________________________________ 15 Student and Graduate Membership _______________________________________________ 15 Affiliate Membership ___________________________________________________________ 16

MP 3 Professional Issues ______________________________________________________ 17 Guidelines for the Promotion & Conduct of Competitions _______________________________ 17 Advertising __________________________________________________________________ 17

AILA Membership Handbook

Use of The AILA Logo__________________________________________________________ 18 Signboards __________________________________________________________________ 18 Dispute/Complaint Resolution ____________________________________________________ 19

MP 4 Professional Practice Documents __________________________________________ 19 Code of Professional Conduct ___________________________________________________ 19 Contract for the Engagement of Consultants ________________________________________ 19

EDUCATION AND PROFESSIONAL DEVELOPMENT ___________________________________ 21

ED 1 Conferences ______________________________________________________________ 23 Conference Administration ______________________________________________________ 23 Publication of Conference Papers ________________________________________________ 23 Classification of the AILA’s Conferences ___________________________________________ 23

ED 2 Education Policy__________________________________________________________ 25 Education Policy ______________________________________________________________ 25 Student Mentorships ___________________________________________________________ 25

ED 3 Accreditation _____________________________________________________________ 25 Preamble ___________________________________________________________________ 25

ED 4 Continuing Professional Development Program ________________________________ 25 Recording CPD as part of on-going Registration _____________________________________ 26 State Chapters Education and CPD Committees _____________________________________ 26 Personal CPD Programs ________________________________________________________ 26

COMMUNITY ENVIRONMENT AND LIAISON _________________________________________ 27

CE 1 Awards and Honours _____________________________________________________ 29 The Australian Award in Landscape Architecture _____________________________________ 29 www.aila.org.au/awards ________________________________________________________ 29 The President’s Award _________________________________________________________ 30 Project Awards _______________________________________________________________ 30

CE 2 Environment _____________________________________________________________ 31 The Australian Landscape Charter ________________________________________________ 31 National Policies and National Statements __________________________________________ 31 Use of Policies _______________________________________________________________ 31

CE 3 IFLA - International Federation of Landscape Architects _________________________ 32

CE 4 Sponsorship ____________________________________________________________ 32

The following are online (click on the links).

AILA Constitution: www.aila.org.au/governance

Corporate Governance Manual and Chapter Guide: www.aila.org.au/governance

Strategic Plan: www.aila.org.au/governance

Competition Guidelines: www.aila.org.au/policies

Education Policy, Standards and Accreditation: www.aila.org.au/policies

Guides for Landscape Architecture Awards: www.aila.org.au/awards

AILA National Policies: www.aila.org.au/policies


http://www.aila.org.au/governance



http://www.aila.org.au/policies


http://www.aila.org.au/awards


The Handbook The Members Handbook contains the Institute’s operational administrative policies and procedures and as such provides guides to professional requirements for members. The Handbook is issued to all registered members and is intended to function as the main manual for their involvement within their Institute. Where further information or assistance is required members should contact the National Office. The AILA’s administrative policies and procedures may change from time to time. Therefore members need to check with the National Office for updates or variations that may be required as the Institute adapts to a changing environment. Suggestions by members on additional subjects for inclusion in the Handbook or proposals for amendment should be sent to the National Office. Some Use of Nomenclature: Registered Landscape Architect From July 2007, the term Registered Landscape Architect is the term to describe all AILA professionally recognised landscape architects. The term ‘registered’ member replaced the former nomenclature used to describe full AILA membership, ‘Associate’. The term ‘Corporate’ Member was previously used to describe the combination of Fellows and Associates and is no longer to be used as a descriptor in the context of full membership. "The Board or National Board" means the Board of Directors of the Institute, previously referred to as the AILA National Council.

"Institute" means the Australian Institute of Landscape Architects (AILA).


AUSTRALIAN INSTITUTE OF LANDSCAPE ARCHITECTS Code of Professional Conduct

March 2005

www.aila.org.au/policies

PROFESSIONAL STATUS A Member of the Australian Institute of Landscape Architects must comply with the Company Constitution, By-laws and Regulations of the Institute. A Member shall conduct themselves in such a manner as not to prejudice their professional status or the reputation of the Institute and its Members.

REMUNERATION A Member is remunerated by professional fees or salary and is debarred from other remuneration in connection with duties undertaken. Neither they nor any member of their staff may accept any discount, gift, or commission from a Contractor, agent or supplier of materials. A Member shall not accept any commission, gift or consideration from another member for introducing a Client to that Member.

RECORDS A Member must maintain proper records of agreements entered into and work undertaken.

CODE OF ETHICS The Australian Institute of Landscape Architects (AILA), as member of the International Federation of Landscape Architects (IFLA) recognises the following ethical standards towards society, clients, the professional colleagues and the landscape & environment. The purpose of the code is to advocate and pursue the highest standards and clarify expectations, rather than as a basis for undertaking disciplinary action. Society and Clients Promote the highest standard of professional services, and conduct professional duties with honesty and integrity. Support and undertake continuing professional development. Observe all laws and regulations related to the professional activities of landscape architects. Be fair and impartial in all dealings with clients’ contractors, and at any level of arbitration and project evaluation. Make full disclosure to the client or employer of any financial or other interest that is relevant to the service or project. Undertake public service in local governance and environment to improve public appreciation and understanding of the profession and environmental systems. Professional Colleagues Promote services truthfully, without exaggeration, or misleading or deceptive claims that are discreditable to the profession of landscape architecture, or to the work of other practitioners. Ensure local culture and place are recognized by working in conjunction with a local colleague when undertaking work in a foreign country. Act in support of other landscape architects, colleagues and partners in their own and other disciplines. Where another landscape architect is known to have undertaken work for which the member is approached by a client, notify the professional colleague before accepting such commission.



Respect the fee regulations of the profession in countries where such regulations exist. Participate only in planning or design competitions that are in accordance with the approved competition principles and guidelines of the AILA. The Landscape and Environment To recognize and protect the cultural and historical context and the ecosystem to which the landscape belongs when generating design, planning and management proposals. Develop, use and specify materials, products and processes that exemplify the principles of sustainable management and landscape regeneration. Advocate values that support human health, environmental protection and biodiversity.

Unprofessional Conduct

Any misunderstanding between Members on matters of conduct must be referred to the National Board for determination. Cases of unprofessional conduct not covered by specific provisions of this Code shall be referred to the National Board for determination.


T H E A U S T R A L I A N I N S T I T U T E O F L A N D S C A P E A R C H I T E C T S

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AM 1 Organisation

Institute Logo

The logo is a Registered Trade Mark The leaf like emblems symbolise the landscape. The use of three elements reflects stability, as three is the most stable number in geometry The leaves suggest enduring value, sustainability and the circle of life The texture of the leaf emblem reflects a thumbprint, a suggestion of leaving an enduring mark. The perfection of the leaf reflects design excellence The acronym AILA is a Registered Trade Mark

The Coat of Arms

The Australian Institute of Landscape Architects was granted an official Coat of Arms in 1975. Armorial Bearings, or a Coat of Arms, (or more simply, Arms) are granted by the Officers of Arms on behalf of the Sovereign, through the College of Arms in London.

Australian Institute of Landscape Architects Membership Handbook

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The Australian Institute of Landscape Architect (AILA) Vision Statement (The Vision Statement is the long term aim of what the AILA wishes to be achieved for present and future generations) Resilient, engaging and healthy urban, regional and rural environments, designed in balance with natural and cultural systems. Mission Statement (The AILA's Mission Statement is what we aim to contribute in order to achieve the Vision) To advance the profession of Landscape Architecture in the service of the public interest and to provide leadership in the creation and stewardship of sustainable cities and settlements. About The AILA The AILA is the peak national organisation representing and harnessing the collective interests of the Australian Landscape Architecture professions and oversees the professional recognition of Registered Landscape Architects. The AILA is guided by the Australian Landscape Principles in its policy and strategic directions, advocacy and programs. The AILA is the vehicle by which the Landscape Architecture profession is able to raise awareness, initiate and lead engagement with the wider community on issues of strategic importance to the natural and built environment. The AILA provides leadership in the education, professional development and ethical behaviour of members and to influence decision making in response to the evolving knowledge, understanding and requirements of people, natural and built environments. The Institute actively anticipates and develops a leading position on issues of concern relating to the design, planning, management and stewardship of the natural and built environment. It seeks to be comprehensively acknowledged in this role by allied professions, by political and community leaders and by the wider public. The AILA places a priority on stewardship as the means of actively taking responsibility for and management of the landscape through master planning, design, recycling, conservation, regeneration, and restoration. Landscape includes those landscapes that are - urban and regional; rural and natural; modified and unmodified. Achieving effective and sustainable outcomes in the built and natural environment requires an integrated response. The public domain, in which the majority of landscape architects operate, plays an increasingly important role as the venue for social interaction, celebration and human endeavour. Consequently it is essential that the public domain incorporate places that are meaningful, enjoyable, and equitable for the people who use them. Landscape architects have a leading role to play in defining and implementing such integrated solutions. To fulfil their leadership role, landscape architects need to be not only creative in planning and design but also effective in influencing policy, priorities, allocation of resources and public perceptions and expectations. AILA provides the organisational structure through which landscape architects in Australia can effectively respond to these challenges. The Governance of the AILA The Australian Institute of Landscape Architects is a company (A.C.N. 008 531 851) registered with the Australian Securities Commission (ASIC) that covers its operation and protects its name and initials in each State. The governance of AILA is vested in the AILA National Board, which retains ultimate legal responsibility for the organisation and provides leadership by setting goals, budgets, policies and performance targets. The organisation of the AILA is based on a federal system with a Board and eight state/territory chapters. AILA State/Territory Chapters are Committees of the National Board appointed to represent the profession, the Institute and its members within the State. The State Chapters provide a forum and focus for the activities of members, carry out the work of the Institute at State and local level and promote the aims and objects of the Institute. The AILA National Office located in Canberra is responsible for coordinating the delivery of membership services, implementation of Board decisions and collaboration with the State Chapters that serve AILA members at a local level. Services include advocacy, education, continuing professional development, communications, environment and community liaison. Key programs are the AILA national and state web sites, Landmark, and state newsletters, national conferences, national and state awards and regular communication. The governance of the Institute is set out in the Governance manual and covers: The role of the National Board; Responsibilities and Duties of Board Directors; The roles of the National President, the Vice President, Secretary, Treasurer, Directors, State Managers and the CEO; The Making of Statements on behalf of the Institute and Representations on behalf of the AILA. The Governance Manual is online: www.aila.org.au/governance



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Strategic Plan

The AILA’s Strategic Plan covers: The Vision, the Mission, Core Values, Strategic Priorities, The Strategic Planning Context, Influencing Trends, A set of measurable Goals This will be due for updating annually – check online for the latest version. The current plan is online: www.aila.org.au/governance

Policy Formulation Procedures Policies are substantive resolutions which represent the Institute's official position on matters relevant to the practice of landscape architecture, the professional role and responsibility of landscape architects in the community, environmental issues and other matters of public concern on which landscape architects are qualified to comment, the internal administration of the Institute, and any other matters which from time to time may require policies consistent with the Company Constitution. Once adopted and until revoked, a policy binds the Institute to function in accordance with that policy and provides the basis for statements. Policies may originate at any level in the Institute, and may be proposed by The Board or State Chapters. Where an issue is considered to be sufficiently important to require a policy and is of national concern to landscape architects, The Board may put in place particular procedures and a committee to oversee the development of the policy. Other procedures will be used as required. Policy development usually requires a level of engagement with the membership at relevant stages of the drafting and development. All National Policies require the National Board’s ratification. Once adopted by The National Board, the National Policy shall become a National Policy, binding on all members including the State Chapters. If not adopted by The National Board, then the policy lapses.

PRIVACY and Membership Information The Australian Institute of Landscape Architects collects and stores information on its members as supplied by its members. The purpose for collecting this information is to assist with delivering against AILA’s stated objectives

Uses of Members’ contact information

In general, membership information is not disclosed to outside parties. Lists of the financial members (without contact information) is made available through publications and the web site. Particular member’s work phone contact information may be made available for reasonable reasons such as in matters related to potential clients wishing to make contact with particular members. However, this level of contact information is not distributed for product marketing or similar reasons. Members’ practice information is included on the web site directories, however each member is responsible for requesting that information be listed, amended or removed within the Practice Directories and the web listing of the “REGISTER” of Registered Landscape Architects. In general, the AILA passes members’ mail information to agreed sources for Institute mail-outs such as for the mailing out of LANDMARK, Landscape Australia, for award nights and other established functions such as seminar series, and several other related publications which have been identified and agreed to as having close relations with members of the Institute. This information is passed to these other parties for the particular occasions of these events or mail-outs on the understanding that the mail-out information is not stored or used for any other marketing or mail-out purposes.



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AM 2 Finance

AILA Financial Accounts The AILA maintains several types of accounts:

National Operational Account. The purpose of this account is to fund the general operations and activities of the Institute. The majority of income is derived from membership fees and application fees. The operating guidelines are: Membership fees are collected through the National Office and a percentage of these are reimbursed to State Chapters only after receipt of the relevant levy. Reimbursements normally occur in October and May. The operational account funds the National Office, The National Board, its Committees and other activities considered by The National Board, as provided in the annual Budget adopted by The National Board.

State Chapter Accounts. State Chapters operate financial accounts under authority delegated by the Board. All income and assets of the Chapter are the property of the Institute allocated for State Chapter purposes. While the responsibility for State Chapter accounts remains with the State Executive, the administration of these accounts is undertaken by the National Office. The responsibilities and procedures for State Chapters in financial control and reporting are contained in the section titled 'Guidelines for the Operation of State Chapters. The Board retains total authority over all Institute accounts (and any other assets), including all State accounts and assets. The Board may, if it deems it to be necessary, take over complete control of any State account and /or may use funds within the State accounts for reasons it deems to be necessary. Membership Fees All members of the Institute (other than Honorary members) are required to pay annual fees as determined by The National Board. Fees have three components; an annual subscription which is retained by the national organisation, a State levy which is passed to State Chapters, and a magazine subscription which is passed to the official magazine publishers. The National Office sends out notification of fees due in July 1st each year for the year in advance. Changes to the annual subscription are determined by the Board with authority to implement given to the CEO. The following guidelines apply to membership fees: The State levy is allocated to a member’s state of domicile on 1 July and is not transferable. The National Board may offer a discount for early payment of membership fees. The National Board may reduce, waive or approve payment by instalment for members whose circumstances change or in situations of financial hardship. Applications for such consideration must be directed to the National Office. Reinstatement of members who have resigned or allowed their membership to lapse may require payment of an application fee and previous outstanding fees, at the discretion of The National Board. The National Board and Committee Expenses All National Board and Committee appointments are filled by persons in an honorary capacity. Wages or fees are not paid for undertaking this role, however the major costs incurred by appointees to attend National Board activities are covered by the Institute. State Chapter Presidents' Meetings. Meetings of the State Presidents with The Board is funded through a shared arrangement. The State Executives cover the travel costs for their President while the National Accounts cover the accommodation and associated meeting costs. These meetings happen at least once in the two year cycle of the Board. Institute Accountants and Auditors The Institute Accountants are selected and approved by the Board. The Institute Auditors are selected by Council but must be approved by motion at an Annual General Meeting of the Institute. State Chapter accounts are administered by the National Office and are collectively submitted to annual audit as part of the whole institute accounts.


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AM 3 National Office Background

The National Office is located in Canberra with several full time and part time employees. All State Managers and other AILA employees or contractors are employed by the National Office and are employees or contractors of the National Office.

The Chief Executive Officer (CEO) The CEO is appointed by the Board on terms and conditions mutually agreed at the time. The CEO is bound by the same responsibilities as Board Directors concerning the duty to act honestly, the duties of care, diligence and confidentiality and the requirements to avoid conflict of interest and the improper use of information. These responsibilities and duties are defined in the section titled 'Responsibilities of Board Directors'. As the CEO for the Institute he or she is also responsible for the day-to-day duties of a company director in relation to administration, books of account, and the maintenance of Institute activities and actions in accordance with the laws and regulations of the Australian Securities Commission. The CEO attends and participates as a member of the Board and Executive meetings in a non-voting capacity. The CEO has a role in attending as often as practicable all national committee meetings, State Chapter Executive meetings and any other Institute meetings in an advisory non-voting capacity. The CEO is responsible to carry out his or her duties in accordance with the directions and guidelines provided by the Board policy and decisions, the Members Handbook and the regulations of the Australian Securities Commission. He or she may interpret policy to satisfy particular matters but such decisions should, if appropriate, be endorsed by the Board at its next meeting. See more at www.aila.org.au/governance

AM 4 Institute Meetings General

The major meetings of the AILA are the Annual General Meeting held within four months of the end of the financial year. Board meetings are held twice a year (generally around March and September). The requirements and proceedings for these meetings are as laid down in the Company Constitution. Committees of the Board may also be established from time to time to carry out the detailed investigation and provide recommendations on issues and policy. The Board Meetings are normally held over a two-day period. At the discretion of the Board, a biennial State Chapter Presidents' meeting may be convened, usually to coincide with a Board meeting.

AM 5 National Board Elections Procedures

The Board is elected for a term of two years. Nominations for election are called in odd-numbered years. Any financial registered member may nominate for election with the nomination supported by two registered members of the Institute or by a State Chapter. Nominations are to be made on a form available from the National Office. The form requires nominees to declare, amongst other things, their qualifications, relevant practice, experience with the Institute and their intentions as a Board Director. Voting is on a national basis and each elector may vote for candidates in any State or Territory irrespective of their place of residence. Ten Board Directors are elected with at least one from each State and Territory. Where only one nomination for Board Director is received from a particular State or Territory that nominee is elected unopposed. The remaining positions are then subject to vote. The candidates in each State and Territory who receive the most votes will be elected in order of preferred votes. The order of names on the ballot paper is to be random.

Responsibility of Scrutineers The election scrutineers appointed by the Board should be senior members of the Institute who have preferably served on a previous Board Two scrutineers are normally appointed and they have equal status.

Election of Office-Bearers The election of office-bearers for each Board is conducted by the new Board at its first meeting. Office-bearers to be elected are: President, 1st Vice President, 2nd Vice President, Secretary, and Treasurer and Committee chairpersons. These elections are carried out by show of hands unless a secret ballot is specifically requested. See also the Company Constitution: www.aila.org.au/governance



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AM 6 State Chapters

AILA Chapters are Committees of the Board appointed to represent the profession, the Institute and its members within the State, to provide a forum and focus for the activities of Chapter members, to carry out the work of the Institute at State and local level and to promote the aims and objects of the Institute. AILA Chapters are responsible to the Board through a financial registered member of the Institute elected by the Chapter as President. The Board has authority to appoint an interim President pending Chapter elections or to remove an elected President and appoint a replacement. If the Chapter, the Executive or any sub-committee or members are appointed by the Board as a sub-committee or Task-force of the Board with a defined brief, they shall be responsible to the Board through an appointed Chairperson, a Board Director or through the Chapter as directed by the Board for that task. All other sub-committees appointed by the Chapter are responsible to the Chapter through their Executive and subject to direction, delegation and replacement i.e. the Chapter Executive has the delegated authority of the Board with respect to appointing and managing State Chapter sub-committees. See www.aila.org.au/governance Guidelines for State Executives The State Executive operate in accordance with the directions of the Board and to assist this process operation protocols and guides have been established and are set out in the Guidelines for State Executives, which covers operational procedures, governance, roles and responsibilities.

AM 7 Documents and Records Membership Certificates Registered members of the AILA are issued with a membership certificate at the time they are appointed. Membership certificates are numbered sequentially and a record of their issue is kept by the National Office. Members may retain these certificates as long as they remain members of the Institute. In the event that a member resigns or is removed from the membership list, the certificate becomes redundant and must be destroyed. Institute Medallions In 1990 AILA Board approved a proposal to provide medallions for the recognition of achievement within the Institute. Three types of medallion were approved. Award in Landscape Architecture (satin gilt bronze). See section on Awards in Landscape Architecture. Award of Fellow (antique bronze). Fellowship of AILA is a special honour in recognition of distinguished service to the Institute. The medallion is the symbol of this honour and Fellows are encouraged to wear the medallion at formal Institute functions. President's Medallion (antique sterling silver). This is to be awarded to Presidents of the Institute as a badge of office to be worn at formal Institute functions, or when representing the Institute at the functions of other professional associations. (This medal is not currently being issued) Membership Handbook This Handbook provides the policy and guidelines for operation of the Institute. It is issued to all Registered members at the time of their acceptance as Registered members. The Handbook does not and realistically could not provide all the information, forms and administrative detail that are necessary for the effective functioning of the Institute. Where further information or assistance is required members should refer to the web site or contact the National Office. The Handbook will be amended or updated as necessary. The Handbook is made available online through the national web site.





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MP 1 Information

AILA’s National Magazine (Landscape Architecture Australia) In May 2006, the AILA launched a new magazine to replace the former Landscape Australia. Landscape Architecture Australia continues as the official national quarterly magazine of the Australian Institute of Landscape Architects. The magazine provides one of the major links for the membership to keep abreast of relevant issues and debates. Landscape Architecture Australia presents news and opinions and encourages debate on issues of the built environment with particular emphasis on the professional issues involved in landscape architecture. The specific focus of landscape architecture is design and therefore a commitment to design is the primary consideration for content and presentation in Landscape Architecture Australia. The primary target of the publication is landscape architecture while a secondary consideration is also given to engaging allied professionals and the general public. A key objective is to encourage a high level of project analysis by contributors, rather than straight forward reporting. Landscape Architecture Australia avoids competing with the numerous well-presented and frequently published architecture, garden and horticulture-related publications. Landscape Architecture Australia is owned by the publisher Architecture Media. Contact information is on the web site: www.aila.org.au/laa. The magazine is distributed to members as a membership service and sold to the general public through selected outlets.

State Newsletters State Chapters produce electronic newsletters for distribution to State Chapter members. These are produced and published under the authority of the State Chapter and are made available through the web site using an agreed template.

Other Publications The AILA has on-going plans to expand the number of publications available to members and the general public. The AILA from time to time publish its own publications, such as Conference Papers and Practice Notes, as well as form partnerships with other publishers.

Online - Web Site The national web site, www.aila.org.au, is maintained by the National Office and contains information about the Institute and its programs. State Chapters have their own sites as sub-sets to the national site.

Directories AILA has a set of web based ‘Directories’ that list Landscape Architecture Practices, Registered members as well as other lists. www.aila.org.au/practices The Practice Directory contains information on the address, contact details, general services and particular skills or expertise of each Practice. It is the responsibility of each Practice to ensure that the National Office is advised of changes.


http://www.aila.org.au/practices

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MP 2 Membership

Defining the profession in Australia The profession of landscape architecture continues to change and to develop practice sub-specialties. However an Australian Registered Landscape Architect is not expected to possess professional level skills across the full spectrum of the profession’s disciplines. And that spectrum is likely to continue to grow into areas that are difficult to predict. The current AILA definition of landscape architecture covers a wide spectrum of disciplines. (See Definitions). This definition of the profession now underpins the formal processes for recognition as an AILA Registered Landscape Architect. Likewise this broad definition is being used to influence the delivery of AILA professionally accredited programs.

Diversity within the Profession The AILA has identified a range of skill/knowledge Chapters to provide the framework for recognition of disciplines within landscape architecture in Australia. The five discipline groupings are:

• Landscape Design • Urban Design • Landscape Planning • Landscape Management • Landscape Academia

The one title Registered Landscape Architect is used to identify professionally recognised landscape architects who practice in the any of the recognised landscape discipline areas. The approach being taken is not necessarily to recognise new disciplines within the profession. Rather the approach being undertaken is to be realistic about the current profession and therefore to allow for a reasonable groupings of areas of expertise or practice; all of which operate in Australia at present under the banner of landscape architecture. The AILA has no intention to extend its recognition to other professional areas, who while closely allied to landscape architects, are not design professionals practicing landscape architecture. The AILA is limiting its recognition to those design discipline areas already within landscape architecture. It is recognised that historically AILA’s interest and concentration has been on the landscape designers, with the emphasis on private practices involved in design/construct. The current strategy is to be more equitable towards all recognised areas of practice across the five discipline areas. The AILA has also moved to place more recognition on those landscape architects in government practice, sole practice and those in crucial areas not clearly identified under the traditional nomenclature of landscape architecture, but which have at their core, one of the five design sub-discipline areas. This approach therefore includes enhancing the recognition of those landscape architects working as land mangers, landscape planners, environmental designers and urban designers whether they be employed in government or private practice. In the past many landscape architects have indicated that once they leave landscape design and move to project management or even policy areas, that they no longer see themselves as landscape architects. The AILA is now working to ensure that landscape architects working in such areas are given due recognition for their work and that they are provided with equal recognition to those in design/construct in private practice. This approach embraces the understanding that the profession continues to diversify. Therefore allowances need to be in place to recognise practice that is already pushing the boundaries of the definitions being used. The AILA has to be constantly in tune to the growth of the profession and to ‘keep up with’ the profession it represents. AILA Professional Recognition The standard criteria to be assessed for recognition as an AILA Registered Landscape Architect includes a recognised university degree and a period of at least two years internship in the profession. The application process is in two stages, involving a period of mentorship and assessment that is then followed by an oral assessment interview. This AILA Application and Assessment processes allows for an assessment of the five design based discipline groupings within Landscape Architecture: The AILA uses the nomenclature of Registered Landscape Architect to bestow professional recognition on those who have been successful in the Application and Assessment processes and who commit to all the requirements including annual reporting of their Continuing Professional Development and are members of AILA. Grades of Membership are defined in the Company Constitution: Fellow, Registered, Honorary Fellow, Graduate, Student, and Affiliate. The full professionally recognised grade of membership is: Registered Landscape Architect.


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Honorary Fellows, Graduate, Students and Affiliates possess all the rights and privileges of Registered Members except the right to hold national office or vote nationally, except that a Registered Member who is appointed an Honorary Fellow retains all rights and privileges of Registered Membership. Within State Chapters, limited voting powers have been authorised by the Board for Honorary Fellows, Graduate, Students and Affiliates.

Fellowship Fellow (FAILA) is an AILA Registered Member who has been recognised by the AILA for significant contribution to the status or advancement of the profession. (Previous to April 2007, the term used to denote the full professional membership category was Associate with the term Corporate membership used to describe collectively all full professional membership, being both Fellows and associates).

Associate Membership Categories (Members having no formal voting rights) Student: A Student Member is a member currently enrolled in an AILA accredited university course. Graduate: A Graduate member is a member who has graduated from an AILA accredited university course. Graduates need to have at least 2 years recognised professional practice as a landscape architect before applying for Registered Membership. Graduate Membership lasts for a maximum of 5 years. Graduates are required to undergo Affiliate: AILA Affiliates are those members who work in allied professions who demonstrate a commitment to the AILA and the landscape architect profession, have agreed to the Professional Code of Conduct and to abide by the rules of the Institute. This category is not open to landscape architects who qualify to apply for Registered Membership. See www.aila.org.au/membership

The Disciplines of Landscape Architecture

Landscape Design Landscape Architecture (Design/Construct) is concerned with the design, documentation and implementation of private and public spaces. Project work undertaken by landscape designers could include: Civic Design and Design of Urban Space (streetscapes, plazas, urban renewal); Residential (single/multi-dwelling/estate); Landscape with Buildings and Infrastructure (landscape of any nature around or within nonresidential buildings; e.g. institutional, commercial, industrial, resorts); Public Open Space and Recreational Facilities ; Heritage Landscapes (conservation, management and interpretation); Transport and Infrastructure (road, cycle and rail corridors, civil works); Landscape Art (permanent or temporary works, memorials, sculptures, lighting).

Urban Design Urban Design is concerned with the visioning of places and utilisation of physical elements to influence and/or establish an aesthetic, use and development direction for built environments. Project work undertaken by urban designers could include: Framework plans; design guidelines; master planning (landscape/site planning), urban context plans, urban character studies; graphic illustration, development of ‘opinion of probable cost’ (OPC), development and establishment of overlays and zones; policy and legislation; visual assessment and analysis (visual impact); suitability studies (urban based); conservation planning (heritage related); preservation and interpretation; cultural landscape management; consultation, mediation and facilitation; brown field rehabilitation; water sensitive urban design, landscape assessment and analysis (environmental assessments, conservation, landscape and biodiversity preservation and management).

Landscape Planning Landscape planners are concerned with broad scale and strategic landscape planning and policy development for aspects of urban, rural and coastal land use. Project work undertaken by Landscape planners could include: Master Planning (landscape /site planning); Policy and Legislation; Infrastructure Planning; Visual Assessment and Analysis; Landscape Assessment and Analysis (environmental assessments, suitability studies, natural and visual resource inventories, and post-construction evaluations); Conservation Planning (heritage related); Consultation, Mediation and Facilitation; Urban Design/Public Domain.


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Landscape Management Landscape managers use their knowledge of the natural environment and human impact to advise on the long-term care and development of the landscape. Project work undertaken by Landscape manager could include: brown field rehabilitation; stream rehabilitation; heritage landscape preservation; maintenance or management guidelines; cultural landscape management, preservation and interpretation; conservation, landscape, biodiversity preservation and management; development projects which demonstrate the use and success of integrated land management practices and techniques.

Academic Landscape Architect The applicant for recognition as a Registered Landscape Architect in the discipline of academic landscape architect need to satisfy the same requirements as those in practice; that is they are required to have an AILA recognised landscape architecture degree and the necessary two year minimum current practice experience.


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AILA’s Registration Process www.aila.org.au/membership

AILA Recognition The AILA uses the nomenclature of Registered Landscape Architect to bestow professional recognition on those who have been successful in the Registration Assessment processes and who commit to all the requirements of a Registered Landscape Architect including annual reporting of their Continuing Professional Development (CPD). The one title Registered Landscape Architect is used to identify professionally recognised landscape architects who practise in the any of the five recognised discipline areas.

The Registration process The AILA’s process for qualified practitioners to become an AILA recognised Registered Landscape Architect are set out in the Guides to Registration and are available online. Check online for current forms and Guides to Registration. www.aila.org.au/membership/

Other Special Circumstances Entry (Please note that the latest information on membership and special entry is available online)

• Visiting Landscape Architects: Visiting registered members of overseas Landscape Architectural Institutes or Bodies who are entering Australia for a limited term of specified professional engagement may be considered for membership. In each case, Council will determine the time limits applied to that membership following submission of documentary evidence of the engagement.

• Working Visas: landscape Architects on working visas may apply for AILA Registration after one year of employment as a landscape architect in Australia. Candidates require at least two letters of support from registered members along with all other requirements. Each case will be assessed on a case by case basis in line the changing Visa requirements, other related circumstances and any decision of The Board.

• Special Entry: A person practicing in the field of Landscape Architecture who does not possess the qualification from an accredited tertiary course, may submit to have their mix of qualifications and experience judged to be the equivalent to having the recognised qualification. In each case the submission for qualification recognition will be considered by Council utilising the advice from appointed senior registered members which may include the head of one of the accredited courses. If equivalence is granted, the full application for Registered membership may be considered by a special interview panel convened by Council or may be assessed within the normal assessment procedures using the State Chapter.

• Overseas Qualifications: Generally the AILA recognises overseas qualifications: See special section. Potential members wishing to be considered for the above “Special Circumstance” entry processes should contact the AILA National Office. Academic Qualifications Applicants must have either:

• A qualification from a school of landscape architecture in Australia which is accredited by the Australian Institute of Landscape Architects; or

• An overseas qualification, which is recognised by the Australian Institute of Landscape Architects as equivalent to an accredited Australian qualification. Generally qualifications obtained overseas should be from courses recognised by the local Institute of Landscape Architects. However, this in itself is not sufficient for entry to the Australian Institute of Landscape Architects, and a final recommendation for equivalence can only be given after assessment in this country.



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Registered Membership Benefits AILA membership provides an opportunity to make a meaningful contribution to the growth and effectiveness of the member’s chosen profession of landscape architecture. It also provides a range of a range of opportunities for a member to continue to develop as a professional landscape architect. Members share a common commitment to the profession that is making an increasingly significant contribution to the creation of better quality urban environments and more sustainable landscapes. The membership fees help to maintain the AILA National Office, which provides services and supports members at a national level. A portion of membership fees also goes to the relevant State Chapter to assist in providing members with a range of other benefits and services. Membership of AILA provides a package of benefits that include:

1. Being a member of an organisation that maintains professional standards of members, which increases client confidence in the services to be provided and their willingness to accept suitable fees and conditions.

2. Networking opportunities provided by AILA events allows you to pursue continued professional development and to identify professional opportunities

3. Receipt of Landscape Architecture Australia which is the official magazine of AILA, four times a year contributes to your knowledge of the profession and provides useful technical and products information.

4. Receipt of the Landmark, which is published by AILA National Office, provides you with current information about a wide range of landscape related issues and an opportunity to exchange ideas

5. You are eligible to enter your projects in both the State and National AILA Awards, which creates opportunities to have your work recognised and to form part of a marketing resource to raise the awareness of clients and the general public about landscape architects

6. Attendance at AILA National Conferences provides opportunities to gain further knowledge and insights as well as meeting potential clients

7. Access to the AILA Web Sites provides information about a broad range of issues and events relevant to landscape architects

8. An opportunity to contribute to the education of future generations of landscape architects though mentor programs in collaboration with Universities providing accredited landscape architecture programs.

9. Receipt of useful information gathered by AILA member’s surveys. 10. Availability of Fees and Conditions Guidelines for engagement of AILA Members. 11. Opportunities to network with other professions including architects, engineers, planners and

quantity surveyors. 12. A listing on the AILA National Web site to assist potential clients and others to find you quickly. 13. Receiving current information through State Chapter Newsletters and by National Office

Communiqués 14. Professional seminars and workshops 15. Opportunities to be involved in advocacy in relation to environmental, social, and cultural issues at

local, state and federal government levels. Retired Membership Retired membership is available to Registered members when they retire from full time paid work. This category is only available to members who have been a Registered member, including Fellow, of the Institute, and who have ceased receiving income from any professional activity. A member wishing to become a Retired member should write to National Office requesting that he or she be transferred to this category. If approved the member is advised and the record of membership is amended, but retired members may retain their membership certificates. Retired members have all the privileges of Registered members with reduced fees as set by the Board from time to time. Resignation of Membership Members who wish to resign from the Institute are required to write to the National Office advising of their intention. Reasons for the decision to resign is appreciated as valuable feedback.

Unfinancial Members & Outstanding Fees

(Registered Members) The due date for the payment of annual membership fees is normally 1st July and all members are expected Australian Institute of Landscape Architects Membership Handbook

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to pay their fees by this date. After the due date, if no notification has been received, some benefits such as journals and newsletters may be suspended. Copies of the journals and newsletters are forfeited and are usually not restored upon late payment due. Members who have difficulty in meeting this requirement are advised to contact the National Office and discuss the matter well in advance of the due date. Sympathetic consideration will be provided to members who find themselves in this position and they may be offered a range of alternative arrangements including

• payment by installments • temporary reduction of fees to the retired rate • deferment or waiver.

Final date for payment is 30th September following which memberships remaining outstanding will cease, Those members who have made an agreed alternative arrangements with the National Office will be excluded from the above cessation of membership Members who have outstanding fees will be advised of the cessation of membership following their removal, usually in the first week in October and will have had their rights and privileges withdrawn. This includes:

• removal from the AILA and Landscape Architecture Australia mailing list; • removal if appropriate from the Register of Landscape Architecture Practices; • removal from the list used to advise potential clients and other enquirers; • removal of the entitlement to vote or hold office in the Institute.

Unfinancial member will be advised that they have been removed from the membership and that: • they may no longer use the post nominals AILA or FAILA as appropriate; • they are required to change their stationery, advertising material, etc to remove the Logo and any reference

to the AILA; and • May no longer use the term Registered Landscape Architect.

Reinstatement A registered member who has been removed from the roll as an unfinancial member may subsequently request to be re-admitted. This is not an automatic process and each will be considered on a case-by-case basis. The member who has been removed must apply in writing to the National Office for reinstatement. Forms are available for the web site: www.aila.org.au/membership

Fellowships

Nomination Information The membership grade of Fellowship is an honour that the Institute may bestow upon persons who are or who are eligible to be Registered members of the Institute and is made in recognition of distinguished service to the Institute and/or the profession in Australia. Fellows are registered members of the Institute, enjoy full voting rights and may be elected to executive positions at both Federal and State level. Fellowship is bestowed after evaluation by the Board and therefore the nomination and evaluation procedure is conducted 'in confidence'. When a nomination has been accepted by the Board, the nominee is invited to accept Fellowship.

Honorary Fellowships

General The membership grade of Honorary Fellow is an honour which the Institute may bestow upon persons who have distinguished themselves in activities in support of the aims and objectives of the Institute. They have all the rights and privileges of Registered members except the right to hold office or vote. Within State Chapters, some voting powers have been authorised by Council for Honorary Fellows, Graduate, Students and Affiliates (see AM 6)

Requirements Persons nominated must be ineligible for registered membership and should demonstrate distinguished endeavour that the Board considers has promoted or is promoting the aims and objects of the Institute.

Nomination Procedure: The procedure for nomination is the same as for Fellowship nominations.

Student and Graduate Membership Student and recent Graduate are encouraged to apply for membership of the Institute.



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They have all the rights and privileges of Registered members except the right to hold Council office or to vote. Within State Chapters, some voting powers have been authorised by Council for Honorary Fellows, Graduate, Students and Affiliates. www.aila.org.au/membership

Graduate Membership The requirement is an accredited qualification (this includes AILA accredited courses and overseas qualifications accredited by overseas Institutes as recognised by resolution of the Board from time to time).

Student Membership An applicant should be undertaking studies associated with landscape architecture in a course recognised by the Board. It should be noted that not all courses recognised for purposes of Student membership are courses accredited by the Institute for purposes of Registered membership. Affiliate Membership Affiliate membership is available to persons qualified in related professions (eg architecture, engineering, environmental science, planning, horticulture, etc); involved in activities associated with landscape architecture (eg through education, research, community Chapters, etc); in associated trades and industries (eg landscape materials manufacturers/suppliers, nurseries, landscape contractors, etc) The procedures for application and evaluation are on the national web site. If an application is rejected, the Board reserves the right not to explain the reasons for the rejection.


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MP 3 Professional Issues

Guidelines for the Promotion & Conduct of Competitions

Pre-amble to AILA’s Competition Guidelines The AILA Guidelines are intended to assist promoters and organisers in the preparation of specific conditions and rules for a design competition, by providing a general framework of AILA preferences and recommendations. The AILA wishes to work with agencies in order to endorse Design Competitions that are undertaken in accordance with these guidelines. The AILA reserves the right to assess each competition on a case by case basis in order to allow for innovation by agencies in their provision of healthy and stimulating urban environments and public spaces. While these guidelines will be used in that process, the AILA reserves the right to vary its decisions and guidelines in light of the proposals being assessed with a view to assuring that the AILA endorsement signals best practice and professionalism by the competition organisers. The AILA reserves the right to inform members of its lack of support for competitions in instances where such competitions have not been supported by the AILA. The AILA’s endorsement of a competition does not offer any form of legal guarantee or provide any form of indemnity. The AILA’s endorsement provides a guide to entrants that, based on the documentation assessed by the AILA, the competition organisers have demonstrated a satisfactory level of professionalism in relation to their conduct of the proposed competition. More online: www.aila.org.au/policies

Advertising

Guidelines for Advertising by Members AILA members shall ensure when promoting professional services, that:

• information is accurate; • professional colleagues, individually or collectively are not denigrated; and • the professional standard of service expected of a Landscape Architect is maintained; members

qualifications, experience and authorship are stated accurately; • members are identified on stationery, signboards, public notices and in publications in a professional manner; • if members allow their name or photograph to appear in promotional material produced for advertising or

promoting projects for which they have been commissioned, the reference makes clear the nature and extent of the service provided; and

• members’ critical comment on Landscape Architecture is both informed, factual and constructive. Members may provide members of the community with an understanding of the work of a Landscape Architect and the extent of the services available.



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Use of The AILA Logo

Guidelines for the use of the AILA Logo by Members Authority for Use

Use of the logo in the manner set out below is limited to registered members of the Australian Institute of Landscape Architects. Practices may use the logo for the purposes set out below providing at least one Director is a registered member of AILA. Where a practice is not partly or wholly owned by a Landscape Architect the logo must only be used in association with the name of an employee registered member. Any other use needs to be approved through the AILA National Office. Misuse of the logo by members will be referred to the National Board for disciplinary action in accordance with the Company Constitution and Code of Practice. Use of the logo by other than a registered member is a breach and may be dealt with by the process of law.

Method of Use General. Members shall use the logo only when it is accompanied by the words Australian Institute of Landscape Architects or accepted abbreviations AILA or FAILA.

Marketing Registered Members are encouraged to include notice of their AILA membership and the AILA logo in the marketing of the business. For example, the business’s advertising should indicate that the firm employs AILA Registered Landscape Architect or that the landscape architecture component of the business is managed by a Registered Landscape Architect. It is recommended that advertising, especially web sites, should ensure that the AILA membership and logo is used as a dominant feature on the web site. Stationery and drawing sheets. Members are permitted to use the logo and accompanying words on stationery and drawing sheets in association with their own graphics provided:

• the logo is free standing and not confused with any other graphics; • the orientation of the logo is correct; and • colours are limited to shades of green, blue, silver and gold. Tones are limited to black or shades of

grey. Any proposed variation shall be submitted to the National Office for approval. The same requirements shall apply to all other stationery.

Signboards Signboards used on construction sites or at an office entrance are permitted to display the logo provided:

• it is an exact copy of the logo with no economies of line or variation in line weight; • it is generally in accordance with colour and tone limits in the previous paragraph; • it is free standing and not confused with other graphics; and

that when the Landscape Architect is incorporated on a composite site board listing all members of the design and construction team, the logo and compulsory wording shall be identified only with the Registered Landscape Architect. Office brochures. The logo should be used on office brochures and should meets the requirements set out for stationery. The logo should be used early on the brochure, such as on the cover or introduction page. Advertising. The logo may be used in the Yellow Pages or equivalent advertising with a single Chapter entry of practising members. It may not be used by individual members for advertising purposes except on office brochures. Photocopying. Any photocopy of stationery or brochure displaying the logo shall be of a quality that ensures the overall form is maintained. Other uses. Any proposed use considered reasonable by the member but not covered by the above clauses shall be referred to the AILA National Office for approval.


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Dispute/Complaint Resolution

The Board shall establish processes to arbitrate on appeals, disputes and the application or interpretation of Council policies and the Company Constitution. Internal Appeals The Board shall establish appeal processes when necessary in response to appeals by Registered Members about decisions made by juries and other assessment panels such as the Registration Panels. At all times, any potential conflict of interest is to be avoided in dealing with any complaint being raised. If such appeals are to be heard then the Board shall establish a panel composed of senior Registered Members not involved in the original decision. The first point of contact for discussing an appeal should be with the CEO. Complaints about Registered Landscape Architects When a grievance is raised by a client or outside agency or another Registered Member, such actions need to be made in writing and address to the National President, via the CEO At times, the State President, or their nominee (being a senior registered member) may be asked by the National President to arbitrate on the dispute. When deemed necessary, the National President shall either act on the matter or appoint another senior registered member to offer some initial arbitration. If this does not succeed or is not seen by the National President as a satisfactory method, then the matter should be referred to a disputes committee especially set up by the National President. If no resolution is achieved the matter shall be referred to The National Board. At all times, any potential conflict of interest is to be avoided in dealing with any complaint being raised. All complaints/disputes are handled with utmost care so that no reputations are harmed – therefore only those people who need to know or are directly involved are informed of the dispute/complaint. AILA does not reply to disputes raised by clients about non-registered members or to complaints not put in writing as outlined above. Industrial Disputes AILA is not an industrial body recognised by the arbitration commissions, and therefore does not become involved in industrial issues as would be the case of a union or an industrial employer body. Legal Advice: eg contract disputes or employment disputes AILA does not offer legal advice, Members need to seek such answers from suitably qualified professionals.

MP 4 Professional Practice Documents

Code of Professional Conduct See document in the front of this handbook or this link: www.aila.org.au/policies The following are due for revisions

Contract for the Engagement of Consultants

AS 4122-2000 "General conditions of contract for engagement of consultants".

The Board recommends standard AS 4122-2000 "General conditions of contract for engagement of consultants". AS 4122-2000 is presently available for ordering online from Australian Standards. Members may also wish to examine the following for smaller works: AS 4905 – 2002 Minor works contract conditions (superintendent administered) AS 4906 – 2002 Minor works contract conditions (Principal administered) Other information and practice notes are uploaded form time-to-time to the national web site: www.aila.org.au






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ED 1 Conferences

Conference Administration AILA National Conferences are overseen and managed through the AILA National Office in Canberra. The National Office may appoint a Creative Director/s to curate the annual conference. In addition a Festival Coordinating Committee will be formed to support the Creative Directors and AILA staff. The membership of the committee is usually a small number of people chosen to suit particular conferences and may include a State Chapter representative. The CEO has a lead role in coordination, appointments and liaison with the Board through the National President. The CEO or their appointee oversees all aspects of the national conferences including:

• Budget and finance. • Program sessions and papers. • Social program and accommodation. • Exhibition, audio visual equipment, etc.. • Publicity and registration. and • Sponsorship.

In addition to pre-conference publicity, consideration may be given to producing a conference news-sheet, however this will depend on the length of the conference. Most of the marketing for AILA’s conferences is arranged through the web site and electronic newsletters. Other placements are made with the AILA’s own publications and newsletters.

Publication of Conference Papers

When possible the proceedings of the conference are published as a means of disseminating knowledge, information and values related to the profession. The national web site is used to publish news on any publishing of the conference papers.

Classification of the AILA’s Conferences AILA Conferences are organised at various levels and with different objectives. The following classification and general description of each type of conference is provided to assist in planning. NATIONAL CONFERENCE Its main objective is to bring the profession together for debate as well as to enhance opportunities for education, community awareness. Where feasible, it could also be multi-disciplinary with specialist interest to other disciplines and professions. It is based on a national theme with mostly national topics using regional examples if necessary. It should have key overseas speakers who are provided with full subsidy/sponsorship. Other speakers would be generally be Australian using a mix of professionals where appropriate. Within resources, the aim is to have a high profile event with appropriate publicity. The conference should be promoted nationally with more than 300 registrants. It would aim to make a surplus to assist with National Office administration and programs. NATIONAL ONE-DAY or STATE CONFERENCE Targeting the landscape professional specifically with a regional or state theme of interest. Generally have local speakers, using International and Australian theme speakers if necessary. Profile to suit a particular national theme. Promoted nationally using available channels with a major effort locally. Aim for at least 100 registrants.


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ED 2 Education Policy

Education Policy AILA maintains an updated online version of its policies on Education and Accreditation. The latest documents are online: www.aila.org.au/policies Student Mentorships AILA regards students are the basis of the future and growth of the Institute and the profession. There is an on-going need for the Institute and its members to provide appropriate support for students attending accredited courses In landscape architecture. AILA seeks to establish and maintain meaningful liaisons between the Institute and the student body. Where resources allow, State Chapters may assist with the universities’ own mentor schemes to introduce students to landscape architectural practices as early as practicable in their academic careers.

Guidelines The AILA student mentorship guidelines are maintained online on the Education web pages.

ED 3 Accreditation Preamble

Professional Accreditation of landscape architecture education programs in Australia is a non-government, voluntary system of self-regulation. It is founded on the concept of self-evaluation by the program provider as a quality assurance process to measure performance and outcomes against stated educational objectives. The role of the professional Institute is to provide an independent assessment of that evaluation. Other details on AILA accreditation processes, including the reporting processes, are maintained online on the Education web pages: www.aila.org.au

ED 4 Continuing Professional Development Program The AILA oversees continuing professional education of landscape architects as a means of maintaining and/or increasing standards and quality of service of graduate and Registered Landscape Architects. The need for members to broaden and deepen their knowledge and skills is an AILA requirement. CPD is a normal part of the professional culture of all landscape architects irrespective of their level and area of practice. Developments in the professional arena such as Quality Assurance and Professional Standards Legislation combined with the Institute's adoption of a Registration Scheme (with compulsory CPD) have highlighted the need for a comprehensive implementation plan for CPD. Members are required to accept responsibility for assessment of their personal CPD needs and the formulation and implementation of a Personal CPD Program. The attention of members is drawn to the requirements of the Code of Professional Conduct to "conduct himself/herself in such a manner as not to prejudice his/her professional status or the reputation of the Institute and its Members". CPD is mandatory for AILA graduate and Registered members.

Higher Degrees: The AILA recognises that some programs at postgraduate level will not be concerned with providing a professional accredited qualification. These include both coursework and research based Masters Degrees, Professional Doctorates, Doctor of Philosophy and Post-Doctoral Degrees. All such higher degree programs are valued by the AILA as an essential component of continuing education. Professional Development: Continuing professional development of members is a priority of the Institute. Academic institutions are encouraged to offer professional development opportunities for practicing landscape architects. Such opportunities




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may include: Graduate certificate and other short courses and specialist skills training, master classes and/or workshops, conferences and/or seminars.

It will be expected that such offerings will be made available on a user pays basis. The AILA will support such offerings by circulation of information prepared by the education provider and by appropriate recognition of the activity as a contributor to the professional development of participants. Recording CPD as part of on-going Registration In 2007 the AILA introduced changes to the membership categories and in conjunction with this change, introduced a form of reporting of CPD. All renewing members must supply basic details on their professional development. The National Board recognises that its members undertake professional development and the system will be a tool to provide recognition for the members’ on-going commitment to their own professional practice. State Chapters Education and CPD Committees A key component of the network at National/State/Local levels is a requirement for each State Chapter to form an CPD Committee. The National Board develops policy and initiates strategies but AILA’s ability to implement programs is reliant on the State Chapters. Committees at State level have the responsibility of devising and implementing CPD Programs for delivery to members and providing local management for dissemination of outcomes through the National Office. Personal CPD Programs A major objective of the AILA is to encourage all members to implement and maintain a Personal CPD Plan. It is important that the outcomes from a Personal CPD Plan be both measurable and demonstrable. To facilitate this, the scheme is based on a system of points in which points are equated to hours of CPD activity at the various levels. All registered members are encouraged to undertake 15 points of annual CPD activity. The AILA Company Constitution includes in the objects the need to "safeguard and advance the interests of the profession of Landscape Architecture" and "to improve the general and technical knowledge of persons engaged in the profession". CPD is an essential element in achieving these objects and it is strongly recommends that members accept their obligation to undertake at least the minimum level of CPD activity laid down in this policy. NB: Registered Landscape Architects are required to achieve at least 30 points per annum. All members and prospective member need to be fully aware of their CPD requirements. Guides and reporting processes are online. Applicants for AILA Registration are required to have a comprehensive knowledge of the CPD requirements. www.aila.org.au/cpd


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CE 1 Awards and Honours

The Australian Award in Landscape Architecture The Australian Award in Landscape Architecture is a professional achievement award which recognises the special contribution by a particular member of the Australian Institute of Landscape Architects (or other person) to landscape architecture in Australia. The award is usually made biennially by the National President. The National Office may call for the submission of nominations and nominates a closing date. Registered members of the Institute may nominate any member or person who has made a significant contribution to landscape architecture as a candidate for the award. Nominations shall include a statement of 500 words or less, describing fully the achievements of the nominee, keeping in mind the intention of the Award. The completed nomination form and statement shall be mailed to the National Office to be received by the closing date for the Award. The National Board considers the nominations. The President has the power to nominate other suitable candidates for the Award and may also recommend that an Award not be made if they believe that the nominees are unsuited. Recipients of the Australian Award in Landscape Architecture 1982 Peter Spooner 1984 John Oldham 1987 Bruce Mackenzie 1990 Dame Sylvia Crowe Sir Geoffrey Jellicoe Jean Verschuer 1992 George Williams 1994 Richard Clough 1995 Harry Howard 1998 Margaret Hendry 2003 Catherin Bull 2003 Jim Sinatra 2004 Helen Armstrong 2006 Rob Adams and the City of Melbourne’s Design and Culture Unit 2010 Ken Maher THE AILA (AWARD) The AILA is the AILA National Award that is awarded nationally by the AILA Board to agencies for work across Sustainable Settlement, Urban Design, Landscape Principles and Green Infrastructure. This national award is titled ‘THE AILA’. THE AILA, as a national award, allows the AILA Board to recognise the nationally significant innovations achieved by both clients and collaborators as we collectively strive to advance Landscape Architecture and to provide leadership in the creation of meaningful, equitable and sustainable environments The areas for which the award may be given include innovative policy development, significant management of Parks as well as rural, national and urban parks and places. The award is based on nominations by AILA members to recognise the work of government and non government agencies. This award replaces the former national stewardship awards program.

www.aila.org.au/awards



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The President’s Award The National President’s Award: From time to time, the National President may offer awards to individuals to recognise the special contribution by a particular person to Landscape Architecture, the Built Environment and/or Urban Design and/or for a high level of contribution to the profession and the AILA. The award is made by the President on behalf of the Board. The Executive would be expected to be consulted and to ratify the President’s decision. The award is not usually awarded to a Landscape Architect as they already have opportunities for awards and recognition through being made a Fellow and through their project awards. For a Registered Landscape Architect to be nominated for a President’s Award it would most likely be for very special circumstances such as their leadership in other fields. The President’s Award allows for flexibility while retaining the opportunity for credible and relevant national professional recognition of contribution and achievement. The award is a recognition of the special partnership and/or contribution in order to encourage more of the same. This award is mainly for individuals. THE AILA is an award for the agencies (see previous page). If an agency is being led by an individual demonstrating outstanding achievement and leadership, then that person may be considered for the President’s Award. Often this award may be linked to a special event but it should be done in such a way to provide the national profile for the award. Important: The President’s award is not to be used as another form of Project Award outside the jury processes. It should be awarded to an individual (or maybe an organisation) as stated above. The President’s awards is not to be linked to sponsors; ie sponsors are to have no link to these award decisions. The project award jury may make a nomination to be considered by the President. State Presidents may also award a (State) President’s Award. (note this is an option only – if there is no obvious candidate – do not offer one). The State Presidents use a similar process as above to identify potential nominations. State Presidents should consult with their State Executive and then the CEO as part of their selection processes and keep the National Office informed of decisions. Posthumous Award: The Presidents’ Award is not used for other reasons such as a form of Posthumous Award. Project Awards The AILA Landscape Architecture Project Awards promote and advance the profession of landscape architecture by fostering public awareness and recognition of the work of landscape architects and encouraging good practice by members of the landscape profession. Categories: Design - Urban Design – Planning - Land Management - Research and Communication Sate Chapters offer awards using the same categories as the national awards with limited options for other awards such as the student and graduate awards and at times awards in conjunction with significant partners. All variations (no matter how small) are very limited and must to be approved by the National Office before being offered. www.aila.org.au/awards Edna Walling® National Award for Residential Designed Landscapes The Edna Walling National Awards for Residential Designed Landscapes recognises excellence by Landscape Architects in residential work. The main criteria to be used will be based on the AWARD for DESIGN in landscape architecture, with the extra criteria that the work has to be residential. The main criteria for judging are online:



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CE 2 Environment

The Australian Landscape Charter Australian Registered Landscape Architects by the adoption of this charter declare their responsibility to lead the design and stewardship of the landscape in order to effect positive change. As a foundation for the future, it is imperative that Australian Registered Landscape Architects assume responsibility for the design and active stewardship of the landscape on behalf of society and future generations through the adoption of the principles of this Charter. The Charter is a set of landscape principles and actions for the Australian Registered Landscape Architects that provide a framework for commitment to the Australian landscape through leadership, design, stewardship, and collaboration.

National Policies and National Statements The National Policies are online: http://www.aila.org.au/policies Registered members share a common responsibility for environmental quality and must act in accordance with AILA Code of Professional Conduct. National Policies and National Statements are formulated so as to guide individual members, State Chapters and the Board in their responses to specific issues and to provide representative statements of the official Institute position on given issues. If an occasion arises where one of the institute policies has particular bearing, members should quote from the policy in support of their views. Members must determine that their professional actions do not conflict with these responsibilities to;

• ensure that professional advice is based upon all relevant and available information and is concerned with the long term environmental effects as well as short term objectives;

• utilise the particular knowledge and skills of the profession to encourage the maintenance and enhancement of environmental quality;

• ensure that environmental studies are undertaken by persons best qualified to provide relevant professional advice. The Institute has responsibilities to

• require of its members the highest possible standards of professional action in matters affecting the environment;

• seek and disseminate information which will enable members to make the best possible decisions in matters affecting the environment;

• offer active support, where appropriate, to organisations and authorities whose policies and actions are directed towards management of resources, and maintenance and enhancement of environmental quality;

• initiate action on matters of environmental concern, particularly those for which landscape architects are specially skilled;

• influence governments, for effective long term planning and management of resources to; . develop policies and administrative structures, . enact legislation, and . appoint qualified staff and engage professional consultants;

• encourage government departments and other instrumentalities whose decisions affect the quality of the environment to seek the advice of landscape architects;

• ensure that accredited courses provide relevant awareness of environmental responsibilities. Use of Policies

Where statements are being made on behalf of the AILA as a whole they should be made by the National President or his or her delegate. Statements made by State Chapters on local issues should clearly defined that the statement is being made on behalf of the State Chapter or a particular subcommittee only. Otherwise if it is a national statement, it requires prior approval of the National Office. Members should draw on AILA Policies for making statements or submissions on an individual basis. In this case it should be made clear that individuals are speaking personally rather than on behalf of the Institute. Individual members or practices can also use policies to assist negotiations with clients on environmental matters. Where statements are made on behalf of the Institute or a State Chapter, copies should be forwarded to the National Office to be included on the web site.



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CE 3 IFLA - International Federation of Landscape Architects

The International Federation of Landscape Architects is the body representing Landscape Architects worldwide. Its purpose is to coordinate the activities of member associations when dealing with global issues, and to ensure that the profession of landscape architecture continues to prosper as it continues to effect the design and management of our environment. The main objectives of the Federation are:

• The development and promotion of the profession of landscape architecture, together with its related arts and sciences, throughout the world.

• The understanding of landscape architecture as physical and cultural phenomena concerned with environmental heritage and ecological and social sustainability.

• The establishment of high standards of professional practice in the design of the landscape, its management, conservation and development.

For complete information on IFLA see www.iflaonline.org IFLA Constitution (Extract) "As the continued health, welfare and enjoyment of the population of all nations depend upon their living in harmony with their environment and their wise use of its resources. And as those expanding populations, aided by rapidly developing technical capacities to effect change, make increasing social, economic and physical demands upon this resources. And as the future success in meeting those demands upon those deterioration of the environment and waste of its resources will require special knowledge, skills and experience relating to natural systems, physical processes and human relationships, normally found in the practice of the profession of landscape architecture. Therefore, further to discussion held in Brussels in 1935, Paris in 1937 and Berlin in 1938, the delegates of various national associations of landscape architects concerned with these matters established at Cambridge in the Unites Kingdom in September 1948, a federation, now known as the International Federation of Landscape Architects, hereinafter referred to as IFLA, and governed by the following Constitution."

CE 4 Sponsorship The AILA National Office works with the AILA State Chapters to implement a coordinated approach to national – state sponsorship. The main objective is to ensure that all sponsors receive the appropriate benefit from their level of support and that this support is correctly recognised within AILA’s national and state promotions and marketing. It is recommended that potential sponsors assess the opportunities as published and then discuss options with the AILA about the package of opportunities that will deliver mutual benefits. The published documents provide guides to some indicative packages. The packages are subject to negotiations and can be designed to provide relevant and maximum mutual benefits. In all instances the AILA will be providing secretariat support, promoting events, networking to maximise attendance and inviting the sponsor’s representatives to attend. The AILA is conscious of the need to provide maximum exposure for its Corporate Partners.

AILA State Sponsorship The AILA offers many valuable opportunities for state based sponsorship. These are often linked to special state events as well as overall annual sponsorships. In many instances these events are talk series, professional development seminars or project award events/dinners. For more details on who to contact regarding state sponsorship, please make contact with the AILA national office. AILA Sponsorship Opportunities The AILA has developed suggestions for sponsorship packages that form the basis of negotiations with potential sponsorship partners.


http://www.iflaonline.org/