Authorized Outreach Trainer Update

April 28, 2011

Authorized Outreach Trainer Update

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Dr. Myrtle Turner, PhD, MPH, CETDirector of [email protected]: 404.407.8066 cell: 404.861.1648fax: 404.407.9066

Lauren BarnesTraining Coordinator/Program [email protected]: 404.407.7024fax: 404.407.9024

Webinar Presenters

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mailto:[email protected]

Topics to be covered…

Breakdown of Breakdown of Topic Hours by Topic Hours by

Class Class TypeType

Georgia Tech Georgia Tech Policies and Policies and

Contact Contact InformationInformation

New Outreach Requirements

New Outreach

TrainingRequirements

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New Outreach Training Requirements

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Key Changes to Outreach Training Requirements

For OSHA Authorized Outreach Trainers

OSHA has revised what were formerly known as the Outreach Training Program Guidelines into separate documents:•Outreach Training Program Requirements cover the requirements applicable for all OSHA Outreach Training Programs.•Outreach Training Program Procedures cover the requirements for each specific industry program (Construction, General Industry, Maritime, and Disaster Site Worker).

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Statement of Compliance•Authorized trainers must sign a Statement of Compliance with their authorizing training organization verifying that the training they conduct will be in accordance with Outreach Training Program requirements and procedures.•The Statement of Compliance must be submitted to the organization where the most recent trainer course or update course was completed.•The Statement of Compliance is located in the New Program Requirements: Appendix A. Please fax to 404.407.9024 or email to Lauren at [email protected] as soon as possible. •The Statement of Compliance must be on file before a trainer can receive cards, effective immediately.

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Statement of ComplianceI certify that I will conduct all outreach training classes in accordance with the OSHA Outreach Training Program requirements. I understand that it is my responsibility to ensure that I meet the requirements of the most recent edition of the OSHA Outreach Training Program requirements and related procedures. I will maintain the training records as required by the requirements and procedures and I will provide these records to the OSHA Directorate of Training and Education (or its designee) upon request. I understand that I will be subject to immediate dismissal from the Outreach Training Program if I provide information that is not true, complete and correct. I further understand that providing false information may subject me to civil and criminal penalties under Federal law, including 18 U.S.C. Sec. 1001 and 29 U.S.C. 666(g), which provides criminal penalties for making any false statement, representation or certification.

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Conducting Classes•Outreach classes are limited to training conducted within OSHA's jurisdiction (50 states and territories and jurisdictions under federal authority).•Training is limited to a maximum of 7.5 hours of training in one day. •Classes using translation must use translators with a background in occupational safety and health and must cover twice the amount of time for the translated portion.

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Conducting Classes•Primary authorized trainers must teach at least 50% of the class (unless class is taught with other authorized trainers) and maintain a list of guest trainers used, topics they delivered, and their qualifications. •Classes are limited to a maximum of 40 students and a minimum of 3 students.

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Monitoring Activities

•Trainers must permit unscheduled monitoring visits.•Trainers must provide advance notice of training to authorizing institution (Georgia Tech) upon request. Georgia Tech asks for notice of every training scheduled to be conducted.

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Topics•Introduction to OSHA two-hour module is required•All 10-hour Construction classes must include four hours on Focus Four Hazards •All 30-hour classes must include two hours on Managing Safety and Health


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Reporting and Recordkeeping•New Outreach Training Program Reports must be used.

• Construction Report• General Industry Report


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Reporting and Recordkeeping•Cards must be provided to students within 90 days of class completion.

• To enable this, trainers must submit their documentation within 30 days of class completion.

• Authorizing training organizations must process requests within 30 days


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Reporting and Recordkeeping

Trainer Responsibilities:• Trainers must provide cards to students

within 30 days of receipt.• Trainers must issue student cards directly

to the student.• Trainers must keep a copy of every card

issued for a minimum of five years.


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Implementation ScheduleTo allow for classes that have been scheduled, OSHA will allow trainers until July 1, 2011 to fully implement these changes.


Questions?Questions?

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Breakdown of Topic Hoursby Class Type

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Required: 7 Hours Electives: 2 Hours2 Hours: Intro to OSHA Must cover at least 2 topics:

•Cranes, Derricks, Hoists, Elevators, and Conveyors•Excavations•Materials Handling, Storage, Use, and Disposal•Scaffolds•Stairways and Ladders•Tools: Hand and Power

4 Hours: Focus Four: •Fall Protection: 1 Hour 15 Minute Minimum•Electrocution: 30 Minute Minimum•Struck By: 30 Minute Minimum•Caught In/Between: 30 Minute Minimum

Please note that the MINIMUM time requirements for each section of Focus Four equals 2 hours and 45 minutes, additional time must be added for the total amount of time spent of Focus Four to equal FOUR HOURS.

30 Minutes: Personal Protective and Lifesaving Equipment

Optional: 1 hour. Teach other construction industry hazards or policies and/orexpand on the mandatory or elective topics. The minimum length of any topic isone-half hour.

30 Minutes: Health Hazards in Construction

10-Hour Construction

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30-Hour ConstructionRequired: 15 Hours2 Hours: Intro to OSHA

2 Hours: Managing Safety and HealthMay include Injury and Illness Prevention Programs, job site inspections, accident prevention programs, management commitment and employee involvement, worksite analysis, hazard prevention and control, accident investigations, how to conduct safety meetings, and supervisory communication.

6 hours: Focus Four: •Fall Protection: 1 Hour 15 Minute Minimum•Electrocution: 30 Minute Minimum•Struck By: 30 Minute Minimum•Caught In/Between: 30 Minute Minimum

Please note that the MINIMUM time requirements for each section of Focus Four equals 2 hours and 45 minutes, additional time must be added for the total amount of time spent of Focus Four to equal SIX HOURS. Trainer may spend up to ten hours on Focus Four.

2 Hours: Personal Protective and Lifesaving Equipment

2 Hours: Health Hazards in Construction

1 Hour: Stairways and Ladders 19

30-Hour Construction (continued)

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Electives: 12 HoursMust cover at least 6 topics:•Concrete and Masonry Construction•Confined Space Entry•Cranes, Derricks, Hoists, Elevators, and Conveyors•Ergonomics•Excavations•Fire Protection and Prevention•Materials Handling, Storage, Use, and Disposal•Motor Vehicles, Mechanized Equipment and Marine Operations; Rollover Protective Structures and Overhead Protection; and Signs, Signals and Barricades•Powered Industrial Vehicles•Safety and Health Programs•Scaffolds•Steel Erection•Tools - Hand and Power•Welding and Cutting

Optional: 3 hours. Teach other construction industry hazards or policies and/or expand on the mandatory or elective topics. The minimum length of any topic is one-half hour.

10-Hour General IndustryRequired: 7 Hours Elective: 2 Hours2 Hours: Intro to OSHA Must present at least two hours of training on the

following topics. At least two topics must be presented. The minimum lengthof any topic is one-half hour.

•Hazardous Materials•Materials Handling•Machine Guarding•Introduction to Industrial Hygiene•Bloodborne Pathogens•Ergonomics•Safety and Health Program•Fall Protection

1 Hour: Walking and Working Surfaces, including fall protection

1 Hour: Exit Routes, Emergency Action Plans, Fire Prevention Plans, andFire Protection

Optional: 1 Hour. Teach other general industry hazards or policies and/orexpand on the mandatory or elective topics. The minimum length of any topicis one-half hour.

1 Hour: Electrical

1 Hour: Personal Protective Equipment

1 Hour: Hazard Communication21

Required: 13 Hours2 Hours: Intro to OSHA2 hours: Managing Safety and Health. May include Injury andIllness Prevention Programs, job site inspections, accident preventionprograms, management commitment and employee involvement,worksite analysis, hazard prevention and control, accident investigations, how to conduct safety meetings, and supervisory communication.

1 Hour: Walking and Working Surfaces, including fall protection2 Hours: Exit Routes, Emergency Action Plans, Fire Prevention Plans, andFire Protection

2 Hours: Electrical1 Hour: Personal Protective Equipment2 Hours: Materials Handling1 Hour: Hazard Communication

30-Hour General Industry

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Elective: 10 HoursMust present at least 10 hours of training on the following topics. At least 5 of the following topics must be presented. The minimum length of any topic is one-half hour.•Hazardous Materials (Flammable and Combustible Liquids, Spray•Finishing, Compressed Gases, Dipping and Coating Operations)•Permit-Required Confined Spaces•Lockout / Tagout•Machine Guarding•Welding, Cutting, and Brazing•Introduction to Industrial Hygiene•Bloodborne Pathogens•Ergonomics•Fall Protection•Safety and Health Programs•Powered Industrial Vehicles

Optional: 7 Hours. Teach other general industry hazards or policies and/orexpand on the mandatory or elective topics. The minimum length of any topicis one-half hour.

30-Hour General Industry (continued)

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Do you have any

QUESTIONS?24

Georgia Tech Policies and Contact Information

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We consider ourselves fortunate that you have chosen Georgia Tech as your

Authorizing Training Institute.In order for us to continue serving you as efficiently as possible, we ask that you

adhere to the proceeding policies.

Policies of Georgia Tech OTI Education Center

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Notification Policy

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Notification Policy

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Card Request Policy

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Card Request Policy

We prefer email attachments!

Due to the fallibility of faxes, we much prefer to receive Outreach Training Reports as email attachments.

Did we mention we can send you the newest Outreach Training Report as a Word document? Just email Lauren, and she’ll send it your way!

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Mail requests for student cards to:Georgia Tech OSHA Training Institute Education CenterATTN: Lauren BarnesGTRI/ELSYS260 Fourteenth Street, NWAtlanta, GA 30332-0837

Email requests for student cards to:[email protected]

Fax requests for student cards to:404.407.9024

Remember, requests for student cards must be submitted to Lauren within 30

days of course completion date.

Each Outreach Training Report MUST include:

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• OSHA Outreach Training Program Report (All card requests must include a start date and end date on the program report form in the date section.);

• Typed or clearly printed student names. (Do not send daily sign-in sheets.

• List of course topics and time spent on each topic.

• We will review requests for:• Statement of Compliance (on file);• Trainer qualification (valid authorization status); • Statement of Certification; • Compliance with the guidelines (topics, time, etc.); and• Completeness of information.

• Discrepancies will be reviewed with the trainer but may delay the receipt of cards. Check and double-check your reports before you send them!

• Complete, valid requests will be filled within 30 days of receipt.

GT OTIEC Fact Sheet

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• In an effort to expedite this process, please refrain from submitting duplicate requests.

• Due to the volume of requests received on a daily basis, it is not always possible for Lauren to confirm receipt of your requests.

• In the month of March, Georgia Tech sent out 4,188 cards! We send out about 1,000 cards a week, so we appreciate your patience as we fulfill your card requests.

GT OTIEC Fact Sheet

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In an effort to expedite the process, course matrices and schedules are no longer accepted as documentation of contact hours. We need the topics covered in hours – NOT TIMES. All topic hours must be documented on the Outreach Training Report, not documented separately and attached.

A contact hour is 60 minutes.

Breaks and/or lunch ARE NOT included when counting class time.

Card requests will be filled in the order received.

GT OTIEC Fact Sheet

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Dr. Myrtle Turner, PhD, MPH, CETDirector of [email protected]: 404.407.8066 cell: 404.861.1648fax: 404.407.9066

Lauren BarnesTraining Coordinator/Program [email protected]: 404.407.7024fax: 404.407.9024

GT OTIEC Fact Sheet

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coming soon…

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Because of the influx of requests for replacement 10- and 30-hour cards, OSHA Training Institute Education Centers will soon implement a fee per replacement card.

Keep in mind the following points regarding student cards:•OSHA rarely replaces a batch of cards from an entire class.•OSHA no longer allows the practice of sending extra cards to trainers to be used as needed for replacements or misprints.•If training took place more than five years ago, no replacement cards will be issued.•Trainers must maintain records which indicate the card number dispensed to each student.

coming soon…

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Georgia Tech’s OTIEC is now working on a system for Outreach Trainers to submit your card requests online.

Through this system, you will be able to submit your card requests online, receive a confirmation of receipt immediately, and check the status of your card request. We hope to implement this in the very near future, so stay tuned!

coming soon…

» If you have any questions or concerns and would like to contact OSHA Directorate of Training and Education directly:

»Don Guerra:»[email protected]»[email protected]»(847) 759-7735

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One more time…

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If you’d like a copy of this Webinar presentation, email Lauren at [email protected], and she’ll send it to you!

Thank you for joining us for this Webinar. Should you have any questions that were not answered during this presentation, please contact us.

Want this Webinar?

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Documents

Authorized Outreach Trainer Update