AUTO-BUSINESSAUTO-BUSINESSHOW DO WE USE HYPERLINKS?

Edit an image that Edit an image that represents a hyperlinkrepresents a hyperlinkIf a picture, AutoShape, or other

graphic is used to represent a hyperlink, you can edit the image in Microsoft Word as you normally would.

Double-click the image. Select the options that you want

in the dialog box that appears.

Set a hyperlink baseSet a hyperlink base

Use this procedure when you want to set a hyperlink base for all the hyperlinks or URLs in a document— for example, when you are creating a document for your company's intranet, and all the links are going to the same main location.

Open the document for which you want to set a hyperlink base.

On the File menu, click Properties, and then click the Summary tab.

In the Hyperlink base box, type the path you want to use for all the hyperlinks you create in this document.

Note  You can override the hyperlink base by typing the full address for the hyperlink in the Insert Hyperlink dialog box.

Format a hyperlinkFormat a hyperlink

You can format text or a graphic that's displayed for a single hyperlink by selecting the text or graphic and applying new formatting.

If you want to change the appearance of all text hyperlinks in a document, do the following:

1. Open the document that contains the hyperlinks you want to change.

2. On the Formatting toolbar, click Styles and Formatting .

3. Do one of the following: ◦ To change the appearance of hyperlinks, in the

Pick formatting to apply box, right-click the Hyperlink style, and then click Modify.

◦ To change the appearance of followed hyperlinks, in the Pick formatting to apply box, right-click the FollowedHyperlink style, and then click Modify.

Note  If the Hyperlink or FollowedHyperlink styles do not appear in the Pick formatting to apply box, in the Show box, click All Styles.

Select the formatting options that you want, or click Format, and then click Font to see more options.

Notes◦To use the modified Hyperlink or

FollowedHyperlink style in new documents based on the same template, select the Add to template check box in the Modify Style dialog box.

◦You can also use themes to change the appearance of hyperlinks and other elements in your document or Web page.

Create a hyperlinkCreate a hyperlink

Microsoft Word creates a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) for you when you type the address of an existing Web page, such as www.microsoft.com, if the automatic formatting of hyperlinks has not been turned off. You can also create customized links.

Create customized Create customized hyperlinks to one of the hyperlinks to one of the following: following: An existing or new document, file

, or Web pageSelect the text or picture you

want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.)

Do one of the following: Link to an existing file or Web page

◦Under Link to, click Existing File or Web Page.

◦ In the Address box, type the address you want to link to or, in the Look in box, click the down arrow, and navigate to and select the file.

Link to a file you haven't created yet◦Under Link to, click Create New

Document.◦ In the Name of new document box,

type the name of the new file.

Under Under When to editWhen to edit, click either , click either Edit the new document laterEdit the new document later or or Edit the new document nowEdit the new document now. . Note  To assign a

ScreenTip (ScreenTips: Notes that appear on the screen to provide information about a toolbar button, tracked change, or comment, or to display a footnote or endnote. ScreenTips also display the text that will appear if you choose to insert a date or AutoText entry.) that displays when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want. Word uses the path or address of the file as the tip if you do not specify one.

If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

How?How?

◦In the Insert Hyperlink dialog box, click Target Frame.

◦In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

NotesYou can also set the target frame by clicking the down arrow

in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

An e-mail addressAn e-mail address1. Select the text or picture you want to

display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).

2. Under Link to, click E-mail Address.3. Either type the e-mail address you want in

the E-mail address box, or select an e-mail address in the Recently used e-mail addresses box.

4. In the Subject box, type the subject of the e-mail message.

NotesNotes

Some Web browsers (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Microsoft Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.) and e-mail programs might not recognize the subject line.

To assign a ScreenTip (ScreenTips: Notes that appear on the screen to provide information about a toolbar button, tracked change, or comment, or to display a footnote or endnote. ScreenTips also display the text that will appear if you choose to insert a date or AutoText entry.) to display when you rest the mouse over the hyperlink, click ScreenTip and then type the text you want. Word uses "mailto" followed by the e-mail address and the subject line as the tip if you do not specify one.

Tip

You can also create a hyperlink to an e-mail address by typing the address in the document. For

example, type someone@example.com, and Word creates the hyperlink for

you.

A specific location in another document or Web page

1. Insert a bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) in the destination file or Web page.

2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.

3. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Insert Hyperlink .

4. Under Link to, click Existing File or Web Page. 5. In the Look in box, click the down arrow, and

navigate to and select the file that you want to link to.

6. Click Bookmark, select the bookmark you want, and then click OK.

7.If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

NoteNote   To assign a ScreenTip (ScreenTips: Notes that appear on the screen to provide information about a toolbar button, tracked change, or comment, or to display a footnote or endnote. ScreenTips also display the text that will appear if you choose to insert a date or AutoText entry.) to display when you rest the mouse over the hyperlink in the source file, click ScreenTip and then type the text you want. Word uses the path to the file, including the bookmark name, as the tip if you do not specify one.

How?

1. In the Insert Hyperlink dialog box, click Target Frame.

2. In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

NotesYou can also set the target frame by clicking the down

arrow in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

Tip

From Word documents, you can create links to specific locations in files that are saved in Microsoft Excel (.xls) or PowerPoint (.ppt) format. To link to a specific location in an Excel workbook, create a defined name in the workbook, and then at the end of the file name in the hyperlink, type # (number sign) followed by the defined name. To link to a specific slide in a PowerPoint presentation, type # followed by the slide number after the file name.

A location in the current document or Web page

1. To link to a place in the current document, you can use either heading styles (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) or bookmarks (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) in Word.

2. In the current document, do one of the following: 1. Insert a bookmark at the location you want

to go to. 2. Apply one of Word's built-in heading styles

to the text at the location you want to go to.

4. Select the text or object you want to display as the hyperlink.

5. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Insert Hyperlink .

6. Under Link to, click Place in This Document.

7. In the list, select the heading or bookmark you want to link to.

Note : To assign a ScreenTip (ScreenTips: Notes that appear on the screen to provide information about a toolbar button, tracked change, or comment, or to display a footnote or endnote. ScreenTips also display the text that will appear if you choose to insert a date or AutoText entry.) to be displayed when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want. For links to headings, Word uses "Current document" as the tip if you do not specify one; for links to bookmarks, Word uses the bookmark name.

7. If you are working with frames pages (frames page: A Web page that divides a Web browser window into different scrollable areas that can independently display several Web pages. One window can remain unchanged, while the other windows change based on hyperlinks that the user selects.), specify which frame will display the destination of the hyperlink.

How?

1. In the Insert Hyperlink dialog box, click Target Frame.

2. In the Set Target Frame dialog box, under Current frames page, click the frame in the diagram where you want the destination of the hyperlink to appear.

NotesYou can also set the target frame by clicking

the down arrow in the Select the frame where you want the document to appear box.

In addition to specifying a frame that you name, you can also specify a hyperlink to open a page in the same frame, in the "parent" frames page, or in a new window.

Another file or program that Another file or program that you drag fromyou drag from

You can create a hyperlink quickly by dragging selected text or pictures from a Word document or Microsoft PowerPoint slide, a selected range in Microsoft Excel, a selected database object in Microsoft Access, or a Web address or hyperlink from some Web browsers (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Microsoft Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.).

The text you copy must come The text you copy must come from a file that has already from a file that has already been saved.been saved.

1. Display both files on the screen. 2. If you are dragging text between two Word files,

open both files, and then click Arrange All on the Window menu. If you are dragging text between two programs, resize the windows of both programs so you can see them at the same time.

3. In the destination document or worksheet, select the text, graphic, or other item you want to jump to.

4. Right-click and drag the selection to the document where you want to create the hyperlink.

5. As you drag the selection into your document, a shortcut menu appears.

6. Click Create Hyperlink Here.

NotesNotes

You can also copy and paste text as a hyperlink to achieve the same effect. Copy the text you want to the Clipboard, click where you want to insert the text, and then click Paste as Hyperlink on the Edit menu.

You cannot drag and drop drawing objects, such as AutoShapes (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), to create hyperlinks. To create a hyperlink for a drawing object, select the object and then click Insert Hyperlink on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).

This information is onThis information is onHTTP://AUTO-

BUSINESS.WIKISPACES.COMQUESTIONS EMAIL:

brajswa@schools.nyc.gov