AYLSHAM CITTASLOW COMMUNITY EVENTS … · Web viewOption A – designing a new Welsh slate panel to replace the WWII granite insert Removal of the granite WWII addition Designing

Agenda Item 7/8

Town Council Representatives 2017/18

Please complete and if possible return prior to the meeting to indicate your interest in the following:

Committee 2016/17 2017/18Cittàslow Aylsham (5) Mrs Baker

Mrs EvansMrs Shaw

Cittàslow Community Events (5)

Mr BennettMrs ShawMrs Springall

Properties Committee (7) Ros CalvertMr CurtisMr HarrisonMr LancasterLloyd MillsMrs Springall Mrs Shaw

Staff Working Party (7) Mr BennettRos CalvertMr CurtisMr HarrisonLloyd MillsMrs ShawMrs Springall

Discipline Panel As and when required Different members from Grievance Panel

Grievance Panel As and when required Different members from Discipline Panel

Internal Scrutineer Mrs ShawEffectiveness of Internal Control (5)

Mrs BakerMr BennettRos CalvertMr MackieMrs Springall

Neighbourhood Planning(no specified number)

Mrs Baker Mr BennettMr CurtisMrs ShawMrs SpringallMrs Evans

May 2017 Agenda Papers Page 1 of 35

Allotment Holders Liaison Group (no set number)

Mr BennettRos CalvertMrs Springall

Churchyard Committee (4) Ros CalvertLloyd MillsMrs OvertonMrs Shaw

ExternalRecreation Ground Management Committee (3)

Mr CurtisMr LancasterMrs Springall

Aylsham Older People's Association

Mrs Overton

Aylsham Twinning Mrs SpringallDrill Hall User Groups Mrs Overton Existing arrangements from

NCC ownershipChristmas Lights Community Committee (5)

Trevor BennettRos CalvertMr MackieMr White

Heritage Centre Management Committee

Mrs Shaw

Safer Neighbourhood Action Panel

Mrs OvertonMr Mackie

Bure Navigation Conservation Trust

Ros Calvert Mr Mackie

Upper Bure Valley Group Ros Calvert


Agenda Item 14

Police Crime Report for February 2017

Total no of Crimes for Aylsham = 18 in 14 areasMost of the crimes for January were Violence and Sexual Offences totalling 8 of the crimes

Detailed report of crimes and police action.

On or Near to Wherry Loke (1) 1 x Violence and Sexual Offences – A suspect has been charged or sent a summons

and will appear in court. Awaiting court outcome

On or Near to Millgate (2) 1 x Violence and Sexual Offences – This crime is currently being investigated by the

police. 1 x Other Theft – Investigation complete; no suspect identified. There is insufficient

evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available

On or Near to Sir Williams Lane (2) 1 x Violence and Sexual Offences – This crime is currently being investigated by the

police. 1 x Other crime - Formal action is not in the public interest

The Police or Crown Prosecution Service have decided that formal action against the offender or prosecution is not in the public interest

On or Near to Sports and Recreation Ground (3) 1 x Other Theft – This crime is currently being investigated by the police. 1 x Violence and Sexual Offences – Formal action is not in the public interest


1 x Burglary - This crime is currently being investigated by the police.

On or Near to Penfold street (1) 1 x Criminal Damage and Arson - Investigation complete; no suspect identified.

There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available

On or Near to Sears Close (1) 1 x Violence and Sexual Offences – Formal action is not in the public interest



On or Near to Sapwell Close (1) 1 x Violence and Sexual Offences – This crime is currently being investigated by the

police.

On or Near to Hospital (1) 1 x Other Theft – Investigation complete; no suspect identified. There is insufficient

evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available

On or Near to St Michaels Avenue (1) 1 x Anti-Social Behaviour – No case Time Line

On or Near to Howard Way (1) 1 x Anti-Social Behaviour – No case Time Line

On or Near to Ethel Tipple Drive (1) 1 x Anti-Social Behaviour – No case Time Line

On or Near to Crompton Road (1) 1 x Violence and Sexual Offences – Unable to prosecute suspect

A suspect has been identified but could not be prosecuted for one of a number of reasons, such as: insufficient evidence; the prosecution time limit having expired; the named suspect being below the age of criminal responsibility; the victim or witness is dead or too ill to give evidence; the victim declining or being unable to support the police investigation further; or the person involved has died.

On or Near to Orchard Lane (1) 1 x Violence and Sexual Offences – This crime is currently being investigated by the

police.

On or Near to Lancaster Gardens

Other Theft – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available


Agenda Item 16c

Neighbourhood Plan Meeting April 26th 2017

PresentLloyd Mills (Chairman) David Harper David Anderson Pat PrekoppTrevor Bennett Val ShawMary Evans Eileen Springall

Shaun Vincent - Abzag Representatives

Officer Sue Lake

1. Apologies Apologies were received from:Colin KerrisonRos CalvertDave CurtisSheila Merriman

2. Declarations of Interest None made

3. Minutes from 29th March 2017 The minutes of the last meeting were AGREED and signed.

4. Matters ArisingNone raised

5. Sustainability Appraisal Scoping ReportSue Lake and Trevor Bennett had been working on this over the last few weeks. The document is not quite complete as it had proved to be a larger project than initially anticipated.

The report to date was discussed in detail and comments, suggestions and questions made as the presentation was made.

There are two areas of the report still to do and these will be completed in the next month.

It was agreed that the report to date would be circulated to members to allow them the opportunity to review in detail.

6. Any Other Business A field visit will be organised at the next meeting.

7. Next meeting The next meeting will be on Wednesday June 7th – 10am.


Agenda Item 16d

E-Mail from Broadland District Council re Electronic Plans

We are currently reviewing the way in which we consult Parish and Town Councils about planning applications.

Now that more and more people are familiar with viewing information electronically we are intending to move to electronic consultations for Planning Applications within the next 12 months; unless there are exceptional circumstances which mean such consultation would not be feasible for a Town or Parish Council. However it would help us in the short term is as many Councils as possible would be prepared to move to electronic consultation immediately.

A number of Parish and Town Councils are already signed up to being consulted electronically and if you were interested in changing in the short term then I could provide you with details of a similar sized authority should you wish to discuss the matter further with them.

If you were to agree to changing to electronic consultation we would email a letter to you on the same day as we currently put it in the post. The letter would be identical to the one you currently receive with brief details of the proposal and application type but would also contain a link to the Planning Explorer on the Broadland website where all the plans and documents relating to the application would be available for view.

One of the advantages of receiving consultation letters electronically is that your Council will have an additional two or more days to comment on the proposal; the time taken for a posted letter to get to you.

You need however to be aware that in some instances there may be a delay of up to 24hrs between you receiving the consultation email and you being able to access the plans online.

There are instances when you may want to have paper copies of some of the plans and documents related to an application and this isn’t a problem. Can I suggest that in these cases, upon receipt of the initial consultation letter, you email [email protected] and request the specific plans and documents you require. In most instances I suspect you won’t need copies of all the technical documents that have been submitted which is why I would encourage you to specify, having looked online to see what documents are available, the precise plans and documents you need. These documents will then be dispatched to you.

If you are unfamiliar with the information available on our website you may want to refer to the information at the end of this email which sets out some tips for accessing the website both in terms of individual applications but also if you want to do specific searches relating to applications within your Town / Parish.


mailto:[email protected]

Finally, it would be helpful if Parish / Town Clerks could respond to this email by answering the following questions:

1. Is your Parish prepared to receive all consultations on planning applications electronically with immediate effect?

Yes / No

2. If you answered ‘No’ to the above question can you estimate when would be ready to receive electronic consultations?

3. Is your Council prepared to submit all comments to BDC electronically?

Yes / No

If you answered yes to question 3 above,

4. Would you prefer to send your comments in the form of an e-mail directly to [email protected] ?

Yes / No

or

5. Would you prefer to post your comments on the website?

Yes / No

Name of Parish / Town: ______________________________________

Please confirm your Parish / Town e-mail address for consultations ____________________________________

If you require any further information in respect of the above then do not hesitate to contact either myself or one of the Planning Administration team (Tammi, Amanda, Steph, Louisa, Clare and Stacy).

Yours sincerely,

Moira White


mailto:[email protected]

Agenda Item 17b

REGULAR PAYMENTS TO BE MADE DURING THE 2017/2018 FINANCIAL YEAR(PRODUCED IN ACCORDANCE WITH FINANCIAL REGULATION 5.6)

Supplier Description FrequencyAce Fire Inspection and repairs of Town Hall fire alarm

system and extinguishersBi-annual

Alphabet (GB) Limited Van rental MonthlyAnglian Water Water - Town Hall and Cemetery QuarterlyAuditing Solutions Internal audit Bi-annualAylsham Business & Enterprise Forum

Membership Annual

Biffa Waste Management

Town Hall refuse collection Monthly

British Telecom Landline QuarterlyBroadland District Council

Annual Premises Licence - Market Place & Red Lion Street Annual Premises Licence - Town Hall Business Rates - Town Hall, public toilets, cemetery, cemetery cottage (whilst empty)Dog & litter bin emptying (MUGA)

Annual

Burgh Plumbing & Heating

Annual service of gas appliances - Town Hall and Cemetery Cottage

Annual

Came & Company Insurance - Van and Combined AnnualCommunity Action Norfolk

Membership Annual

E.ON Electricity - Town Hall & Public Toilets QuarterlyE.S.P.O Town Hall gas MonthlyGet Mapping Parish online licence AnnualGarden Guardian Grounds maintenance MonthlyHMRC PAYE & VAT MonthlyIn Touch Systems Broadband

Remote monitoring Telephone system maintenance Hosting internet account Annual domain fee Internet Security

Monthly, annual and every second year

Information Commissioner

Data Protection Annual

Initial Sanitary contract and Town Hall mats AnnualJ H Lynch Window cleaning - Town Hall Every six weeks

Just Regional Newsletter Bi-monthlyMayday Office Equipment

Photocopier charges Bi-monthly

Supplier Description FrequencyMazars External audit Annual


National Trust Rent - Cromer Road allotments AnnualNorfolk County Council Child Protection AnnualNorfolk Pension Fund Pension Contributions MonthlyNorfolk Police Keyholder Every second yearN.P.T.S. Membership AnnualN.S.A.L.G Membership AnnualOrdnance Survey Mapping licence AnnualPest Express Pest control - Town Hall AnnualPlay Safety ROSPA inspections (play equipment) Annual

PRS Annual Licence AnnualPublic Works Loan Board

Loan Repayments Bi-annual

Scribe Accounting & Cemetery computer packages Annual

Shred Station Disposal of confidential waste QuarterlySiemens Financial Services

Photocopier Lease Quarterly

SLCC Membership - Clerk & RFO AnnualStaff Mrs N Carver

Mr R Grey Mr R Jeckell Mrs S Lake Mr S Newstead Mrs A Palmer Mr P Smith

Monthly

Total Gas & Power Town Hall electricity Street lighting electricity

Monthly

T T Jones Electrical Street lighting maintenance and repairs Monthly

Vodafone Limited Mobile phones (facilities staff) Monthly


Agenda Item 17e

Further Information from Norfolk and Norwich Association for the Blind

Our department never put grants, funding or fundraising income into the running costs of the charity, this is paid always paid for by investments and legacies. Only 9p of our £1 goes towards admin, and that's usually to do with organising events and a little bit of marketing. 100% of donation giving via the fundraising team goes to our members and their well being.

We have numerous projects on the go at the moment, including a sensory garden at our care home in Norwich, a spa room for members who suffer high levels of stress due to their sight loss and which will help them to relax, (this is also another sensory experience).

We are also in the process of building an activities program which will take people out on trips around Norfolk, helping them to remain active.

Which one do you think would be more successful with the councillors please? I would really appreciate your advice, and we would be very happy to come and talk to you and your councillors about our work in Norfolk. My colleague Jeremy Goss and I recently went to Necton Parish Council to talk about the charity and it was surprising to know how many parishioners didn't know about us or how many people in Norfolk who were losing their sight. Also having Jeremy (being a former Norwich City football player) there created a lot more questions, which was a positive thing.

Any help your could offer would be greatly appreciated and if you have any questions, please don't hesitate to contact me.

kind regards

Donna MintoEvents & Community Officer


Agenda Item 17f

Request from Aylsham Community Gym

Hello SueJust wanted to ask if it would be appropriate for the Gym to re-apply for funding.We are in the process of sourcing new treadmills as both of our older ones are at the end of their useful lives!

We have had a quote from Amazon Leisure, a Norfolk firm who refurbish Gym equipment.They can do a good commercial grade one which retails at over £9000 for £2280.As the Gym now has 110 members we are agreed that we must go for the more durable commercial grade ones now.

I'd be grateful if the Council would consider a donation towards this from the Recycling fund if possible.

Many thanksJanet Bower(Treasurer, Aylsham Community Gym)


Agenda Item 18

CLERK'S REPORT FOR COUNCIL MEETING 11.5.17ITEM DESCRIPTION COMMENTS

Town Hall Looking at Heritage Lottery funding for kitchen and other repairs

23 Market PlaceCemetery Cottage AGENDA ITEMCemeteryAllotments All sites Regular inspections due shortlyChurchyard Churchyard Walls

Churchyard PathsWork on both these in hand

Markets Farmers' MarketsMarket Place Jannys Close Community Garden

Have received complaints re groups of young people gathering, drinking and leaving litter. Police have been advised.

Sapwell Close play areaStaithe AGENDA ITEM"Little Staithe"Hopkins Homes areas general

Transfer Deed currently being processed as land was never registered when received from Norfolk Homes

Norfolk Homes Play Areas (equipped)

Trampoline recently installed

Norfolk Homes large area off Mileham Drive

We have been verbally advised of an incident which resulted in an injury to an adult. We are looking at the area to see what action, if any, we should take

Car Parks Survey has been issuedStreet LightingPublic Toilets No quotes received from local plumbers. Enquiries

will be made further afieldOffices above Public Toilets

Currently vacant Free legal opinion on the lease is being sought. No further correspondence has been received

COMMA/Archives Litter & Dog Waste BinsBus SheltersPumpPillboxesRecreation GroundSir Williams Lane Development

Footway to Dunkirk Ongoing item

The Willows Development

Footway Improvements

Meeting requested with Broadland regarding this issue

30 Market Place (Clarkes)

It is understood this is going to auction in August


War memorial AGENDA ITEMHighway Rangers Please let the office know of any issues to be

addressedNeighbourhood Plan AGENDA ITEMDrill Hall AGENDA ITEMCommunity Speedwatch

Need to re-establish Advertised in Just Aylsham but no response receivedNorfolk police are looking to do an advertising campaign on this

Local Council Award Scheme

Quality Council Replacement

Application ready to submit


No actions required

Agenda Item 21a

MINUTES OF THE MEETING OF THE PROPERTIES COMMITTEEHELD IN AYLSHAM TOWN HALL

ON TUESDAY 02 MAY 2017 11.00a.m.

PRESENT: Mrs E SpringallRos CalvertMrs V ShawMr Curtis

OFFICER: Mrs S Lake, Aylsham Town Clerk

1. APOLOGIES FOR ABSENCEIn the absence of the chairman and vice-chairman it was proposed and AGREED that Mrs Springall chairs the meeting.Apologies were received and accepted from Mr Harrison, Mrs Overton and Lloyd

Mills

2. MEMBERS DECLARATIONS OF INTEREST & DISPENSATIONS None made.

3. MINUTES OF THE LAST MEETINGThe minutes of the meeting held on the 6th March 2017 were confirmed and AGREED and signed by the chairman

4. ADJOURNMENT OF THE MEETINGIn the absence of any member of the public, the meeting continued without adjournment.

5. RE-CONVENE THE MEETINGThis item was not required.

6. INFORMATION ON MATTERS ARISING It was noted that the Town Council had accepted the recommendation with regard to the kitchen refurbishment.

7. AYLSHAM TOWN HALLa) To list a full range of work required at the Town Hall

Apart from the kitchen refurbishment there is also work required to the Town Hall identified in the survey completed last year. This work mainly relates to the roof. Members were asked to suggest other areas which may be in need or replacement/refurbishment. These included

Doors and windows Sound/vision equipment Toilet/kitchen in Green Room Sound Proof cladding in main hall


Outstanding cellar entrance

b) To consider an application to the Heritage Lottery FundThe list of works required is extensive and will cost a substantial amount. It was proposed and AGREED to investigate a Heritage Lottery Application to cover all of the work known to be required. It was also confirmed that other grant funding sources would be reviewed.

8. DRILL HALLa) To receive an update on the purchase of the Drill Hall

No further information is currently available.

b) To consider next stages with regard to refurbishmentPostponed until Drill Hall acquired.

9. PUBLIC TOILETSThe Town Clerk had sent ‘offers to quote’ to four local plumbers with regard to changing the flushing mechanisms. No replies were received. In view of this it was AGREED that plumbers from further afield and larger organisation will be contacted.Changing the paper dispensers was researched but it would appear that single sheet dispensers create considerable wastage and litter issues.

10. 23 MARKET PLACE The slipped tile had been replaced. The remaining work will be tied in with the Town Hall work.

11. CEMETERY COTTAGE The property is now empty and does not appear as bad as at first thought. The garden requires considerable work including a replacement fence.The Town Clerk had met with a builder and is awaiting a price from him. He did point out some asbestos which has been dealt with. It was suggested that it may be prudent to have a full asbestos survey.The Town Clerk also visited the property with representatives from William H Brown. They advised a sale price of £135,000-£150,000 in its current state and £150,000-£175,000 refurbishment. Rental was between £550-625 pcm. They would only consider rental if it was refurbished.

It was proposed and AGREED to recommend to the Town Council that the property be retained and refurbished. After refurbishment to lease it via a local agent. Any income from the cottage should be retained for future work required.

12. RED TELEPHONE BOX – Millgatea) To note agreement from BT to sale of telephone box

Agreement has been received from BT and the payment of £1 has been made. Final confirmation of completion of the transfer is awaited


b) To consider a request from the Cittàslow Committee to refurbish the boxThe Cittàslow Committee would like to deal with the refurbishment. It was proposed and AGREED to recommend to the Town Council that the Cittàslow Committee manage the box for one year and then the matter is reviewed.

c) To consider a budget for refurbishmentIt was felt that the Cittàslow Committee should suggest a budget for agreement. However it was proposed and AGREED that the Town Council should consider a recommendation to paint the box in the approved paint and colour.

13. OTHER PROPERTIES There were no issues with any other property/asset of the Town Council.Land Registry – it was queried if all the land owned by the Town Council was registered. This has not been done and will be a project to consider in the future.Advertising – concern was expressed at both the large advertising hoardings and also the ‘Estate Markers’ – have they all got planning permission and for how long?

14 ITEMS FOR INFORMATION/NEXT AGENDA None raised.

15 DATE OF NEXT MEETINGTo be arranged

CLOSURE OF THE MEETINGThere being no further business, the Chairman closed the meeting at 11.50pm


Agenda Item 22a

REPORT TO COUNCIL

Subject: Cemetery Cottage

Author: Sue Lake Date: 2nd May 2017

The cottage was vacated on April 10th and the handover and inspection was undertaken by the RFO and Events Officer. The property, especially the outside area needs some maintenance but should not prove too time consuming or labour intensive.

I met with a builder to get an estimate for repair work to the cottage and decoration throughout. The estimate comes in at £8770 plus VAT. On top of this a new fence and gates will need to be installed at a cost of approx. £2000-£2500. There will also be a requirement for two new carpets – this should be no more than £300.

I also met with William H Brown and they advise a sale price of £135,000-£150,000 as it stands and £150,000- £175,000 repaired. With regard to renting they would not give a price as it stands as they do not think it meets the necessary requirements but refurbished they recommend a rental value of £550-£625 pcm.

These figures were presented to the Properties Committee and the recommendations from the committee are as follows1. That the property be refurbished2. Once completed that the property is rented3. That an agent is engaged to manage the rental4. That any surplus arising from the cottage rent should be earmarked exclusively for

future maintenance

Whilst inspecting the property with the builder he pointed out a pipe that was asbestos with a broken collar. This had open access from the cemetery so I therefore engaged the contractor used to remove asbestos from the Town Hall to deal with this as a matter of urgency under the delegated authority provided to the Town Clerk. The cost was £185 plus VAT.

Cemetery Cottage Balance SheetYear Income Expenditure Surplus/Deficit2012/13 4800 4513 2872013/14 4800 0 48002014/15 4800 85 47152015/16 4800 586 43142016/17 4800 1960 28402017/18 (budget) 4800 2820


Agenda Item 23b

Request from Aylsham In Bloom re planting outside the Drill Hall

Our proposal is to act with the assistance of the local Cub Scout Group to install and maintain two flowerbeds in the verges between the railings and the footpath outside of the Aylsham Drill Hall. These will be constructed under the Royal Horticultural Society's (RHS) programme called ' Greening the Grey' which is aimed at improving the environment, both visually and for wildlife and insect life. It is aimed to engender community projects to improve the environment. Aylsham in Bloom is leading this project in the Community and is part funding it. The balance of the funding will be provided by the RHS.

The beds will be approximately half the width of the existing verges and will be constructed against the railings using gravel boards at their edges to ease maintenance and to causing no hazards to pedestrians. The plants will be selected by the RHS. The beds will be planted to avoid any impact on the services supplied to the Drill Hall. They will also be the basis of a learning programme on horticulture, wildlife and insect life for children run by the RHS. The beds will be maintained by Aylsham in Bloom and the Cub Scout Group which uses the Drill Hall. The aim is to construct the beds in the late Spring and to plant them to provide immediate impact in the Summer and ongoing effect throughout the year.


Agenda Item 25

MINUTES OF THE MEETING OF THE CITTASLOW AYLSHAM COMMITTEEHELD IN THE COUNCIL CHAMBER AYLSHAM TOWN HALL

ON THURSDAY 20 APRIL 2017 at 7.00 p.m.

PRESENT: Mr R Willis, Slow Food, ChairmanMrs M Evans, Aylsham Town CouncilMr G Margarson, Aylsham Community PartnershipMrs L Chaplin, Aylsham WIMrs M Anderson-Dungar, ABEFMrs G Lee, Aylsham U3AMrs V Shaw Aylsham Town CouncilMrs K Smith, Cittàslow Events CommitteeMrs J Marles, Aylsham In BloomMr P Windmill, Aylsham Country Market

OFFICER: Mrs S Lake, Aylsham Town Clerk

01 APOLOGIES FOR ABSENCEApologies were received and accepted from:

Ms K Hughes, Broadland District Council

02 MEMBERS’ DECLARATIONS OF INTEREST & DISPENSATIONSThere were no Declarations of Interests or any Requests for Dispensations.

03 MINUTES The Minutes of the Cittàslow Aylsham Meeting held on 16 March 2017 were confirmed and signed.

04 MATTERS ARISING None

05 ITEMS REFERRED FROM LAST MEETINGNone.

06 ADJOURNMENT OF THE MEETINGIn the absence of any member of the public, the meeting continued without adjournment.

07 RE-CONVENE THE MEETINGThis item was not required.

08 FINANCIAL REPORTA £500 grant has been awarded by Broadland District Council for the Big Lunch.


09 OTHER ORGANISATIONS IN AYLSHAM Many members had recently attended the event for ACT to commemorate 31 years since they were formed. It was suggested asking ACT to attend a future meeting

10 FARMERS MARKET A new stall came to the April market and another stall is expected in May. The cheese stall will be attend when possible. The summer only produce stall will start to attend from May.The market welcomed two new stalls in March and hopefully they will be attending again. Another stall has also expressed an interest for April.

The cookery demonstrations will include Derroll Waller, Mark Sayers, Finola Gaylor and

11 PROJECTS

i) BEES IN THE COMMUNITY/OLD STATION YARDNo session was held in April as it clashed with an event at Blickling. Now in the nesting season so no cutting will take place for a while. It is envisaged that spaying will take place to try and control the brambles.

ii) WALKERS ARE WELCOMEThree people are interested and it is hoped to reinvigorate the group.

iii) AYLSHAM STREET PARTY (June 11 th ) Over 400 people have already booked. Street closure notices are in place.

iv) EVENT FOR DECEMBER 2017It is hoped to have an event in the Town Hall for the December Farmers Market. It is hoped to work this around ‘Home crafts for Christmas’.

12 CITTÀSLOW UK & INTERNATIONAL MATTERS A meeting was held on 25th March and a report on this meeting was tabled.

13 COMMUNITY EVENTS COMMITTEEThe Easter event went fairly well. The various organisations taking part all raised some funds for their group. The Easter Bonnet competition did not command many entries. The committee will be helping with the June Street Party.A taster Folk Festival will be held in September working with Holt Ridge Morris Dancers.Work is starting on the Christmas Lights event – 24th November.A Race Night will be held in the Town Hall in February.

14 SLOW FOOD AYLSHAMUnfortunately, there will be no dinner at the High School as part of the Food Festival this year and it is not possible to organize an alternative event.


Love Food Hate Waste will be attending the Food Festival on the Saturday.15 AYLSHAM IN BLOOM

The annual watering of the tubs has had to start early due to the dry weather.There are 19 gardens entering the Open Gardens event.The allotment is proving very popular.Interest in Aylsham In Bloom has also increased with the numbers over doubling in recent months.

16 AYLSHAM BUSINESS ENTERPRISE FORUM (ABEF)Two new members have recently joined the organisation. Invoices will be sent soon and the AGM is scheduled for May 22nd. ABEF were honoured by being asked to make a presentation to Rees Coglan at the event to mark 31 years of ACT.

17 AYLSHAM PARISH CHURCH AND CHURCHES TOGETHERSeventy-Five people took part in the Walk of Witnesses at Easter.Programmes for the 12 Towers festival are now available.The Town Council are working with the church and many other organisations on a programme of events to commemorate the 200th anniversary of the death of Humphrey Repton in 2018.

18 AYLSHAM TOWN AWARDRoger Willis has commissioned the award which will be a light oak key on a plinth of dark oak and should be available for the June meeting.

Requests for volunteers to discuss the criteria brought forth Mary Evans and Val Shaw as volunteers. A meeting will be arranged.

19 ITEMS FOR INFORMATION/NEXT AGENDAThe Town Council have received paperwork for the purchase of the telephone box on Millgate. The Annual Town Meeting will be held on April 26th.

20 DATE OF NEXT MEETINGThe date of the next meeting was confirmed as Thursday 18 May 2017 at 7. 00p.m. in the Council Chamber, Aylsham Town Hall

CLOSURE OF THE MEETINGThere being no further business the Chairman closed the meeting at 8.10p.m.


Agenda Item 26

AYLSHAM CITTASLOW COMMUNITY EVENTS COMMITTEE

MINUTES OF THE MEETING OF THEAYLSHAM CITTASLOW COMMUNITY EVENTS COMMITTEE

HELD IN THE TOWN HALL, MARKET PLACE, AYLSHAM ON THURSDAY 27TH APRIL 2017 at 7.30p.m.

PRESENT:Karen Smith - ChairmanGiles Margarson - Town ResidentSmudge Smith - Events and Farmer’s Market OfficerNatasha Carver - Aylsham Town Council AdministratorVal Shaw - CouncillorEd Margarson - Town Resident Jack Branford - Aylsham CurateSamantha Coggins - Town Resident

The Chairman welcomed everyone83. APOLOGIES FOR ABSENCE There were apologies from Eileen Springall, Andrew Strange and Andrew Coggins

these were accepted.

84. MEMBERS DECLARATIONS OF INTEREST There were no declarations made.

85. MINUTES OF PREVIOUS MEETINGS Minutes of the meeting held on 23rd February 2017, as previously circulated were

confirmed and signed, as proposed by Giles seconded by Ed and carried.

86. INFORMATION ON MATTERS ARISING NOT LISTED ELSEWHERE ON THE AGENDA None

87. ADJOURNMENT OF THE MEETING TO ALLOW MEMBERS OF THE PUBLIC TO SPEAK None

88. TO DISCUSS THE ACCOUNTS FOR THE AYLSHAM EVENTS COMMITTEE The committee received prior to the meeting a copy of the Accounts. The accounts

are still looking heathy showing revenue from the Collectors Fairs held each month in the Town Hall.


89. TO DISCUSS EVENT OFFICERS PROGRESS REPORT Smudge gave a verbal report to the committee. Smudge asked the committee if they would still like to re-join Creative Arts East

Membership. Giles proposed we go ahead and was seconded by Ed and carried. Smudge to raise a cheque requisition for this.

Smudge had received information on performances being held through Creative Arts East Live. This year they have ‘The Spinning Wheel Theatre’ performing ‘A Christmas Carol’, in December 17. The cost is £800.00 but with a guarantee against loss on ticket sales of £300. The committee agreed to go ahead and book the performance for December, holding a raffle and bar on the day. Smudge will go back to creative Arts East and The Spinning Wheel Theatre to book this.

Samantha was asked to produce flyers for both the Christmas Light Switch on 2017 and the September 2017 Folk Festival Event, to help start promoting these events.

90. TO DISCUSS EASTER EVENT 2017 The Easter event went well, though as a committee we made very little money from

this as it was run alongside the Jubilee Centre. This has given the Committee something to work from for holding the event again.

91. TO DISCUSS AYLSHAMS BIG LUNCH 2017 Natasha has emailed the committee asking for conformation from the members

regarding availability for helping at the event. Giles has also asked if members of the committee may also be able to help on the Saturday before. Natasha will re email the committee.

92. TO DISCUSS AYLSHAM FOLK FESTIVAL 2017 Smudge has had one folk band approach him with regards to the event and is in the

process of arrange a meeting with Brian from Holt ridge Morris to confirm a line up and other events for the day.

Karen has also asked Smudge to contact the Molly Dancers from Marsham as they have supported the committee in the past.

93. TO DISCUSS THE CHRISTMAS LIGHTS AND CHRISTMASS TREE FESTIVAL 2017 Karen has been busy emailing the businesses regarding having a stall at the event, 3

have already confirmed. Smudge to book the First aid for the Event.

94. TO DISCUSS RACE NIGHT 2018 Nothing to report on this event.

95. TO DISCUSS SUMMER EVENT 2018 Nothing to report on this event.


96. TO DISCUSS ANTIQUE AND COLLECTORS FAIR We have had an enquiry for a possible new stall. Karen asked Samantha to produce a poster to promote the collector’s fairs and then

for members to distribute

97. ITEMS FOR INFORMATION/DISCUSSION AT THE NEXT MEETING Accounts Election of a New Chairman Aylsham Big Lunch Event 2017 Aylsham Folk Festival 2017 Christmas Lights and Christmas Tree Festival 2017 December 2017 Theatrical performance Race Night 2018 Easter Event 2018 Aylsham Folk Festival 2018 Collectors Fair Events Offices Progress Report

98. DATE OF NEXT MEETING The next meetings will be on Thursday 25th May 2017

99. CLOSURE OF THE MEETING The Chairman closed the meeting at 20:50


Agenda Item 28

AYLSHAM RECREATION GROUND COMMITTEEMINUTES OF MEETING HELD

7th MARCH 2017PresentHarriet Lumb, Barry Lancaster, Jon Minns, David Curtis, Andrew Williams, Eileen Springall, Paul Willmott, Sue Jay, Helen Copperthwaite, Heather Morton, Rachel Goldson, Gordon Simpson

1 Apologies None

2 Minutes of the previous meetingThe minutes of the previous meeting had been circulated and were agreed as a true record.

3 Matters Arisinga) CCTV: some criminal activity has been observed. The police intend to view the

footage and visit the appropriate school to talk to the students.b) Pavilion bookings – Harriet will continue to organise and take the bookings in

conjunction with Annette Palmer (ATC).c) Aylsham Show donation – thanks were given to Sue Jay who attended and received

the donation for the committeed) Petanque – a budget of approximately £7000 would be needed to set up a petanque

area. The enquiring group is expecting to pay to use the pitch if provided. It was agreed to invite Keith Hilton to the next meeting to discuss the idea. It is hoped that the group may be persuaded to take on the maintenance of the pitch in return for a reduced booking fee. Eileen Springall will invite him to attend.

e) Grounds maintenance contract – there is a meeting tomorrow with St Giles cricketers to prioritise their requirements as the proposed maintenance costs have risen significantly. It was proposed at the meeting that we should work to a 20% uplift in the maintenance costs to cover the improvements. This was agreed.

4 Financial ReportThe current financial report had been circulated at the AGM earlier in the evening. Rachel reminded the committee that the Tennis Club will need to maintain the courts and asked whether the club can reclaim VAT on any repairs to the surfaces. However, the courts are owned by the Rec committee. It was suggested that the Tennis Club could pay an increased booking fee for the next 5 years and then the Rec committee would pay the resurfacing costs when necessary. The Tennis Club will put this suggestion to its members and report to the next meeting.

5 Broadband ConnectionPaul has been in negotiations with BT and for a charge of £120 they can supply a line which includes business priority for fault repairs plus unlimited broadband and wi-fi together with a monthly charge of £46 + VAT. An alternative would be BT Infinity at £708 (i.e. £59 per month rental) plus £120 set up charge with a minimum 2 year contract. It was proposed by


Barry Lancaster and seconded by David Curtis that we invest in BT Infinity. This was agreed unanimously. Paul will arrange a site visit as soon as possible.

6 AlarmThere is still no resolution to the problem of managing a night-time call out. There appear to be 3 options: a) the call goes direct to the police b) the call goes direct to the installation company c) Action for Children are asked to alarm their area only. After discussion, it was proposed by Barry Lancaster and seconded by Eileen Springall that the alarm be de-commissioned. This was agreed unanimously. Paul will research a dummy alarm box for the exterior of the pavilion.

7 Repairs and MaintenanceBarry reported the following items:

a) Toilet door - the new electronic door lock is ready to be fittedb) Burgh Road entrance - Aylsham Plant Hire have been approached and can complete

the groundworks. Paul agreed to contact a potential bricklayer for the wall build.c) Pedestrian access Sir Williams Lane - this will be adopted by Highways and will need

to be repaired to Highways standards. Aylsham Plant Hire can complete this work.d) Zipwire – the repaired zipwire will be delivered shortly and will be tested before

public usee) Water pressure – a plumber has been engaged who will fit the Action for Children

washing machine and attend to the lack of pressure f) Pavilion cleaning – Barry will obtain 3 quotes for 8 – 10hrs per week cleaningg) Smile Park – Heather has obtained 3 quotes for repairs – £2066 + VAT, £2468 + VAT

and £2750 + VAT. Heather reported that only the company with the mid-price had troubled to visit the site and she felt this was probably the best quote. It was proposed by David Curtis and seconded by Paul Willmott that the work should go ahead with the mid-price company. This was agreed unanimously. Barry was asked to direct Keith to fit the caps, screws etc that have been received for Smile Park equipment repairs.

h) Rec Constitution – Barry will update and renew the document as soon as possible.

8 Pavilion/Pitch Hire FeesIt was proposed by Harriet Lumb and seconded by Eileen Springall that pavilion fees be increased from £7.50 to £8.00 per hour. This was agreed unanimously. It was noted that different clubs pay different fees – Harriet will review this anomaly and report to the next meeting.

9 Recreation Ground Open DayMay 21st – Paul is contacting all clubs who have shown interest and will establish how they will organise their proposed activities.

10 AOBa) Harriet reported the sad news of the death of Sue Crick who was a committee

member and did a lot of work to establish the Smile Park in particular. Harriet will write to her family.

b) Jerry’s tree – a tree and surrounding bench is envisaged - location was discussed and


the majority of the committee felt that the tree should be planted near the pavilion rather than at the bottom end of the Rec. Harriet will visit Woodgate Nursery to choose a suitable British native tree.

c) The police have recommended that a ‘Youth Shelter’ be sited at the Rec – the site of the skate park was suggested.

d) David reported that he had received a letter from Hal Turkmen which recorded complaints about a pile of tree cuttings within the Rec boundary along Sir William Lane. David will reply saying that the cuttings will be removed shortly when the hedge trim has been completed.

11 Date of Next Meeting

The next meeting will be held on May 9th at 7.30pm.

The meeting ended at 21.07hrs


Agenda Item 29

REPORT TO COUNCIL

Subject: War Memorial

Author: Sue Lake Date: 4th May 2017

In 2014, a member of the public contacted the Town Council regarding an incorrect inscription on the War Memorial, following confirmation of the error the Town Council agreed to make the change.

On looking at the alteration it became evident that the war memorial was in a poor state especially the side naming those who died during World War ll and the Korean War. These names were placed on a tablet which had been placed over the original surface.

Grants are available for War Memorial refurbishment and I looked at this and the initial enquiry was accepted. In order to obtain a grant, as with the Town Council financial regulations, three quotes are required. This has proved especially difficult as stonemasons are very busy and seldom respond to enquiries.

Three quotes have now been received and the application has been made to the War Memorials Trust. They will be considered on May 31st and hopefully we will hear the outcome early in June.

Apart from the grant and three quotes in order to do the refurbishment conservation area and listed building consent is required from Broadland District Council. This has been agreed in principal without the need of a formal planning application. A faculty from the Diocese or agreement from the Archdeacon is in progress.

The Town Council are asked to consider the following proposal:

The Town Council agrees to refurbish the War Memorial and will proceed irrespective of a successful grant application.


Three quotes have been received. These are not like-for-like quotes as I asked the stonemasons to advice what they considered was necessary to bring the memorial into an acceptable state.

Quote Recommendation Cost1 To thoroughly clean the war memorial and to re-paint all the letters in black

enamel £1,175

2 -a) Replacing the South-facing weathered panel, refurbish the whole memorialOption A – designing a new Welsh slate panel to replace the WWII granite insert Removal of the granite WWII addition Designing and drawing up the inscription Carving the lettering by hand (287 deeply incised letters) Painting the inscription, oiling the slate Drilling and installing the slate

£ 4,470

2 b) Option B – replacing the WWII granite insert with similar Removal of the granite WWII addition Designing and setting out the replacement to match the other panels Production of rubber templates Sandblasting 287 letters (deeply blasted) Painting the inscription Drilling and installing the stone

£ 2,100

2 c) Option C – additional refurbishing of the whole memorial General cleaning Repainting all the inscriptions Repointing all round and replacing badly coloured filler

£ 850

3 To supply scaffold and erect on site, to clean memorial using Doff cleaning (high temperature, low pressure, no chemical) as required. To re-paint lettering using enamel as required. To leave site clear, clean and tidy.

£1,383


Agenda Item 30

REPORT TO COUNCIL

Subject: Staithe

Author: Sue Lake Date: 4th May 2017

At the April meeting more information was requested by councillors.

In April 2016 it was proposed and agreed to authorise expenditure of up to £6000 from the New Homes Bonus to create a more useable area at The Staithe.

The first step was the eradication of the brambles. The initial intention was for this to be done in-house. However, the cost of hiring equipment came to £200 and would take several man hours. As part of the process of obtaining quotes for work in the churchyard I asked the contractor to quote for this work. The quote received came to £170. This was a far better proposal than the in-house option.

It was requested that the work be carried out by 31st March but this target was not met. As we are now in the nesting season the new date will be August.

Once this has been completed the land will be covered in meshing which will be laid by the staff and drop down bollards installed (subject to approval by the planning officer). Once this is complete then tables and a waste bin will be installed.

Clearance £170

Meshing £2000

Bollards £250

Tables £1000

Litter Bin £350

The total estimate is £3770 which is within the budget allocation given.


Agenda Item 31a

Dear Sue

Please circulate to all councillors

Aylsham it seems has become a very difficult place to live of late this is due to a number of reasons which I am hoping the town council can help with please find following:

1/ The construction traffic and school coach traffic is major hazard to pedestrians who live at the town end of Burgh Road the pinch point at Burgh and Norwich Road is causing unbearable air pollution, noise, excessive dust and dangerous driving. (2 of my 200 year old windows have cracked due to the excessive vibrations in the road).

2/ speeding cars have dropped down the list of priorities by the town council, however, for the people who this effects nothing has changed. Please can you assist in the hiring of speed watch coordinator and more volunteers, police or planning to reduction of speeding cars.

3/ Antisocial behaviour in the graveyard including alcohol and marijuana abuse.

4/ Large 20 tonne vehicles driving on pavements posing significant risk to pedestrians.

5/ Oakland Road being used as a cut through posing significant risk to pedestrians.

6/ inadequate planning changes in an attempt to provide road calming at the junction of Burgh Road/Oakfields Road is not being observed by road users.

7/ 20 mph not being observed by drivers of most motor vehicles.

8/ Request for car boot on a Monday if approved will just ensure limited pedestrian and vehicle access from our home. As it stand now I feel have to take my life in my own hands just to leave the house. As our only exit is directly onto the main road.

9/ The near miss of serious accident of a workman pointing our house, whereby, and even though full Health and Safety procedures were followed with the use of warning signs and roadside barriers were used. The workers railing was hit by a 20 tonne earth mover (Cranes) who failed to stop and continued driving, despite the collision. Thankfully the contractor (Coverdales) working on our house was not hurt but he was badly shaken by the incident. This was reported to the Police I believe there was no follow-up

10/ Roundabout and petrol station contractors in their personal cars (all wearing high visual jackets with hard hats) speeding in around the town, especially from the site A140 up Burgh Road towards Aylsham.

11/ No observation of the ’No Left Turn' travelling away from Aylsham on the Norwich Road into Red Lion street.


12/ Aylsham may no longer be entitled to define itself as a Citta Slow town should the Starbucks application be approved. Citta Slow defines itself as towns that are unique, vibrant and prosperous, by retaining our distinct identities in the face of global homogenisation as well as maintaining a positive legacy for future generations.

Aware that there are further pending planning application including Starbucks, Burgh Road and additional Car Boot and that both planning application state that there is no detrimental affects on the local area, residents, business and environmental impact we would ask that the council supports local people who live with the immediate consequences and the long term impact of such developments and decisions.

Suggested Response1. It is appreciated that the last year has been particularly difficult to residents on

Burgh Road. The additional traffic caused by the continued closure should be removed when the road is re-opened later this month. It is anticipated that the roundabout will reduce traffic from the levels experienced prior to its construction.

2. Speeding is still apriority for the Town Council and led to the purchase of a SAM 2 (a mobile device which records the numbers and speed of traffic). The results from this are passed onto the police so they can identify and deal with persistent offenders. With regard to Speedwatch we have advertised this through Just Aylsham, the Farmers Market and social media and have received only one volunteer. Without volunteers the scheme cannot be operated.

3. Antisocial behaviour tends to move from site to site around the town. We have advised the police regarding this and they have included the cemetery on their regular patrols. It will be consideredd that new tenants at Cemetery Cottage can be engaged to close the gates each evening

4. If you observe this please take details and/or photos and forward to the police

5. I will ask the Councillors to discuss this at the June meeting to see if there are any suggestions to combat this. The only 100% solution would be to block the road and I am not sure whether residents would approve and also if Highways would agree.

6. Could you provide more detailed examples of drivers not complying so we can approach Highways

7. This is a general driver education issue and there is little more the Town Council can do.

8 The Town Council objected to this application and attended the Planning Committee Meeting when it was discussed. The application was refused by Broadland but the applicant can appeal. Should an appeal be made I am sure the Town Council would repeat their objection. We also became aware that the police were not aware of the


application so we would ensure they are advised and have the opportunity to comment.

9 I am sorry to hear about this but hopefully you will now have heard from the police regarding this incident

10 This is again an education issue and we will arrange to place the SAM2 sign in Burgh Road as soon as it re-opens

11 Another education issue and without detailed evidence the police can not take any action.

12 Cittàslow is not against change and as a whole Aylsham does meet the criteria. Cittàslow is an ethos and that is not a reason to object to a planning application.

The Town Council endeavours to represent the views of all the residents of the town but on many occasions those views can be opposing. Although many may not want a drive-through coffee shop or Monday car boot equally there are many that do. Applications are considered on their merits and overall effect and if the Town Council feels these are negative then they will object. They cannot object to a planning application because they do not like the concept – objections must be on planning issues.

Many of the points raised in your letter are matters for the police and/or Highways. I will bring this to the attention of the Highways Officer but I would advise you that Norfolk County Council are currently not taking on any ‘new’ work as they do not have the funds and this is proving a real hindrance to action on issues identified by the Town Council.


Agenda Item 316

AYLSHAM IN BL [email protected]

28 April 2017

For the attention of Aylsham Town Council

Request to install flower tub in the Market Place

‘Aylsham in Bloom’ would like to install a flower tub by the new bus shelter in the Market Place. The Town Council kindly provides public liability insurance for the ‘Aylsham in Bloom’ tubs. We ask that the new tub be similarly included in the insurance

The proposal is to place a purpose-built tub along the short side of the bus shelter that is next to the Town Hall. It would be placed next to the side (i.e. the short end) of the bus shelter, at the post box end. It would be the length of the side of the bus shelter and be relatively narrow so that it would not obstruct pedestrian access between the bus shelter and the post box, nor be a trip hazard. Currently, there is a moveable litter bin that usually stands at this end of the bus shelter. There would still be room for this, without obstructing pedestrian access.

‘Aylsham in Bloom’ would undertake the planting and maintenance of the tub, as with the other tubs in the town centre. The tub would be the same style and colour as the other ‘Aylsham in Bloom’ flower tubs in the Market Place.

The tub would be part filled with brick and rubble to increase the weight and deter theft. This method has been used with all other ‘Aylsham in Bloom’ tubs. No tubs have been moved, or stolen.

Thank you for your help.

Sheila Merriman


Agenda Item 31c

The Town Council received a complaint from a resident regarding the use of the Town Hall for a wrestling fixture. Their letter of complaint and my response is below Re. Wrestling Fixture Sunday 30 April

I am deeply dismayed that the Town Council has approved the use of the Town Hall for a wrestling fixture. I feel this is an inappropriate use of the Town Hall. Although we are reassured that ‘nobody gets hurt’, and ‘it’s all a bit of fun’, this kind of activity promotes the normalisation of interpersonal violence and aggression and, I believe, affects the way we behave to other people.

I particularly deplore the awful poster mounted across the side of the Town Hall. Is this really the impression we want to make upon residents and visitors to our very attractive town? I sincerely hope not.

I hope the Council will reconsider the kind of fixture it regards as suitable for the Town Hall.

Yours sincerely,

Wrestling Fixture Sunday 30 April

Thank you for your letter of the 27th April regarding the use of the Town Hall for wrestling on April 30th. The Town Council appreciates and understands your views. However, the Town Hall is available for hire to any legal activity and the event on Sunday met all the criteria we need to hire the hall. Incidentally, the event was exceptionally popular with a great many local residents.

Part of hiring the hall includes placing advertising for the event. The poster was substantially larger than most we receive and should the hall be hired again for this type of event then we will request a different form of advertising.

I am sorry if this is not the response you would wish but the Town Council has to make the hall as viable as possible and cannot censor activities through their member’s and individual residents personal tastes.

Yours sincerely

Mrs. Sue LakeAylsham Town Clerk


Documents

AYLSHAM CITTASLOW COMMUNITY EVENTS … · Web viewOption A – designing a new Welsh slate panel to replace the WWII granite insert Removal of the granite WWII addition Designing