BaanERP 5.0b Release Notes Service Pack 2€¦ · Baan Development B.V. assumes no liability for any damages incurred, directly or indirectly, from any errors, omissions or discrepancies

BaanERP 5.0b

Release Notes Service Pack 2

A publication of:

Baan Development B.V.P.O.Box 1433770 AC BarneveldThe Netherlands

Printed in the Netherlands

© Baan Development B.V. 1998.All rights reserved.

The information in this documentis subject to change withoutnotice. No part of this documentmay be reproduced, stored ortransmitted in any form or by anymeans, electronic or mechanical,for any purpose, without theexpress written permission ofBaan Development B.V.

Baan Development B.V.assumes no liability for anydamages incurred, directly orindirectly, from any errors,omissions or discrepanciesbetween the software and theinformation contained in thisdocument.

Document Information

Code: P3054A USGroup: User DocumentationEdition: ADate: December, 1998

i


1 Functional enhancements SP2 1-1Overview of functional enhancements 1-1DTAUS99 format 1-1Description of the enhancement 1-1Central mapping scheme 1-2Description of the enhancement 1-2Integration options 1-4Description of the enhancement 1-4Deferred emergency service orders 1-7Short description of the enhancement 1-7Emergency call handling 1-9Description of the enhancement 1-9Help desk monitoring 1-12Description of the enhancement 1-12Paging support 1-14Description of the enhancement 1-14Service pack version check 1-16

2 Functional enhancements SP1 2-1Linking order types to transaction types’ 2-1Currency Selection for COGS (Cost of goods sold) 2-1Bank format CLIEOP03 2-1Warning regarding Currency Rates (tcmcs0108m000) session 2-2

3 Solved calls, known defects, and limitations 3-1Tinoway integration 3-1

4 To install the Service Pack 4-1UNIX update 4-2NT update 4-4Create package VRC 4-11Baan Project conversion 4-16

Table of contents

Table of contents


ii


iii

These release notes describe the points of attention for the Service Pack 2BaanERP 5.0b release for BackOffice and UNIX. The release notes describe theknown defects and limitations, some points of attention, and the installationprocedure. Because the service packs are incremental, these release notes alsocontain information about the functional enhancements of the previous servicepack.

Chapter 1 lists the functional enhancements of service pack 2

Chapter 2 lists the functional enhancements of service pack 1

Chapter 3 describes the known defects and limitations.

Chapter 4 describes the installation procedure for the service pack for both UNIXand NT.

About this document

About this document


iv


1-1

This chapter describes the functional enhancements of the Service Pack 2 forBaanERP 5.0b. The first section lists an overview of the functionalenhancements. The sections that follow describe the topics for which restrictionor defects apply.

Overview of functional enhancementsThe following functional enhancements are included in this service pack. Each ofthe enhancements are described in the following sections in this chapter:

n DTAUS99 format (Finance)n Central Mapping scheme (multi site/multi finance)n Integration Options (multi site/multi finance)n Deferred emergency service orders (Service)n Emergency call handling (Service)n Help desk monitoring (Service)n Service pack version check

Service pack 2 enables BaanERP for AS/400 (porting). This enhancement is notdescribed.

DTAUS99 format

Description of the enhancement

This enhancement allows you to use the new DTAUS99 bankfile in the CreateGerman Bank Order for Diskette (tfcmg1261m000) session and the CreateGerman Bank Order (Debit) for Diskette (tfcmg4261s000) session.

The format was changed to support payments or receipts in either German Marksor euros.

New or changed software components

n Create German Bank Order for Diskette (tfcmg1261m000) sessionn Create German Bank Order (Debit) for Diskette (tfcmg4261s000) session

1 Functional enhancements SP2

Functional enhancements SP2


1-2

Customer implications/benefits

Is it new ?

Yes, this is a new feature.

What does it replace ?

It replaces the former bank file created in the previously mentioned sessions.

Can you still use the previous software ?

No, the previous bank file is no longer available.

Do you have to start using it now ?

Yes, you have to start using it now.

Can you start using the enhancement later ?

No, because the previous option is no longer available it cannot be used.

What must be done to use the enhancement ?

Nothing extra has to be done. When a payment method is created that uses one ofthe previously mentioned sessions, the new format will be used instead of the oldformat.

Central mapping scheme


Having a logistic company is not mandatory anymore in the central mappingscheme. When you leave it empty, it is used as the base setup in the ledger A/Cmapping for all logistic companies. The integration mapping companyfunctionality is removed from the Logistic Companies by Financial Companies(tfgld0100m000) session.

This enhancement solved Scopus defect 73321. It contains Scopus solution16764.



1-3


There are no new software components.

The following sessions were changed:

n Logistic Companies by Financial Company (tfgld0100m000)

n Post Integration Transaction into Finance (tfgld4201m000)

n Central Mapping Scheme - Overview (tfgld4500m000)

n Central Mapping Scheme - Detail (tfgld4100s000)

n Integration Mapping Scheme (Manufacturing/Distribution - Overview)(tfgld4501m000)

n Integration Mapping Scheme (Manufacturing/Distribution - Detail)(tfgld4101s000)

n Integration Mapping Scheme (Project - Overview) (tfgld4502m000)

n Integration Mapping Scheme (Project - Detail) (tfgld4102s000)

n Integration Mapping Scheme (Service - Overview) (tfgld4503m000)

n Integration Mapping Scheme (Service - Detail) (tfgld4103s000)

n Integration Mapping Scheme (Commissions/Rebates - Overview)(tfgld4504m000)

n Integration Mapping Scheme (Commissions/Rebates - Detail)(tfgld4104s000)


In the old situation for all logistic companies in an enterprise, a central mappingscheme had to be defined. For customers using a large number of logisticcompanies, this could not be maintained. Now, you only need to setup a centralmapping scheme once and leave the Logistic Company field empty. It will beused as a base setup for all logistic companies. Logistic companies that require aspecific mapping onto Finance can be maintained only for this specific logisticcompany.

For customers, that already run BaanERP this has no consequences. It is easier toshare one central mapping scheme across logistic companies. Because this is anoptional enhancement, customers are not forced to change their current setup.



1-4

Customers that run with Service pack 1 of BaanERP 5.0b are now able to workwith the Integration Mapping Company field in the Logistic Companies byFinancial Company (tfgld0100m000) session. This field was removed, because itcannot work for all multi site scenearios.


Customers may need to reconsider the central mapping scheme setup and findout whether a standard mapping scheme setup can be used, and when they needto setup a specific one for one logistic company.

Are other components influenced ?

No

Integration options


When you define options by integration element, you can now define a logisticcompany to which the logistic data in the session will refer. You can also leavethis field blank and define a blank setup. Especially in multi finance/multilogistic company setups, the logistic data had to be shared because databasereferences and zoom session could not be established otherwise. Now, only whenthe Logistic Company field is left blank, we expect your data not be shared.

This enhancement solves Scopus defect 73315. It includes Scopus solution16763.


There are no new software components.

The following components were changed:

Table defintions

n tfgld421n tfgld422n tfgld423n tfgld424n tfgld425



1-5

Forms

n tfgld4121m0001n tfgld4122s0000n tfgld4122s0001n tfgld4122s0002n tfgld4123s0000n tfgld4123s0001n tfgld4123s0002n tfgld4123s0005n tfgld4124s0000n tfgld4124s0001n tfgld4124s0002n tfgld4124s0003n tfgld4124s0004n tfgld4124s0005n tfgld4124s0006n tfgld4124s0007n tfgld4124s0008n tfgld4125s0000n tfgld4125s0001n tfgld4125s0002n tfgld4125s0003n tfgld4125s0004n tfgld4125s0005n tfgld4125s0006n tfgld4125s0007n tfgld4125s0008n tfgld4421m0000n tfgld4422m0000

Reports

n tfgld442111000n tfgld442112000n tfgld442211000

Libraries

n tfgld.dll4000n tfgld.dll4016n tfacp.dll0015



1-6

Scripts

n tfgld4121n tfgld4122n tfgld4123n tfgld4124n tfgld4125n tfgld4201n tfgld4421n tfgld4422


You can specify integration option relations by logistic company. The logisticentities of a specific logistic company can now be used for readingreferences/establishing zoom sessions and you do not need to share your data.Only in situations where you always use the same logistic company/financialcompany relationship do you need to share tables.

The Logistic Company field is optional. When this is left blank, the setup isused as a sort of base setup. When a dimension cannot be found based on logisticcompany search, the blank setup will be used.


When there is a current setup, the customer does not have to create a specificnew setup. Programs that use the Integration Option setup will always determinethe correct setup. If you have problems with the current solution you shouldreconsider your setup. In situations where it is not obvious that a certain logisticcompany will always use a certain financial company, and as a consequence youcan have many-to-many relationships, you can use this solution immediately tosolve your current reference problems.


No.



1-7

Deferred emergency service orders

Short description of the enhancement

By using this enhancement, a service order can be marked as emergency andreleased to a field engineer, skipping the planning part. Also all the releasedservice orders that are either emergency/created by emergency calls, and that arenot responded to within the given time, are displayed as deferred emergencyservice orders. As these service orders are auto-refreshed, the dispatcher caneasily view orders that have not been responded to.


Modules

n Service Order Control (SOC)

Sessions

n Service Order Processing (tssoc2100s000)n Deferred Emergency Service Orders (tssoc2502m000)

Tables

Tssoc000 (SOC Parameters)

Sno Field Description

1 Oect A provision is provided to indicate the order escalation time onwhich the deferred orders will be identified. The time durationunit is calculated from MDM (Master Data Management)Parameters

Tssoc200 (Service Orders )


1 Emer Determines whether the service order is emergency or not.

2 Orrt Order release time keeps track of the date on which the serviceorder is handled to the field engineer

3 Ract The reaction time is used to keep track of the last changes thatare made to the service order after it is released

4 Ltdt Last transaction date keeps track of changes with Tinoway



1-8


Is it new ?

Yes.


It does not replace any of the existing functionality.


Yes. There is no problem in skipping this enhancement.


It is not mandatory.


Yes.


Conversion of data is not required.

Follow these steps to use the enhancement.

1 Maintain order escalation time in SOC parameters.

2 Get the details of the service orders that are set to emergency and released.

3 Check if the release time plus the order escalation time is greater than thecurrent time.

4 If the check in step 3 is answered with yes, the order is considered as adeferred escalation service order.

Is there a change of business processes?

Not applicable.


No.



1-9

Emergency call handling


The call center receives a call from the customer requesting an immediate servicefrom a service engineer. The call center registers the call as an emergency, entersto which service engineer the call should be assigned, and transfers the call toService Order Control, which creates a service order with status released. ThisService order is readily available to the service engineer, who can respond to thecustomer quickly.

You can now automatically transfer the calls to a service order. If a deferred callis for a configuration that is covered under a contract or a warranty, the systemautomatically transfers the call to a released service order, to make it available tothe field engineer as soon as possible. A new session is provided for thisenhancement, which can be maintained as a repetitive job for performing theautomatic transfer.


Modules

n Call Management (CLM)n Service Order Control (SOC)

Sessions

n Call Handling (tsclm1100s000)n Escalated / Deferred Calls (tsclm1520m0000)n Print Calls (tsclm1400m000)n Call History (tsclm8510s000)n Calls (tsclm8520m000)n Call Processing (tsclm1118s000)n Automatic transfer of Deferred Calls (tsclm1250m000)n Service Order Processing (tssoc2500m000)



1-10

Tables

Tsclm100 (Calls)


1 Emer A provision is provided in the call to indicate whether the call isan emergency or not.

2 Oemn Whenever the call taker records the call as an emergency, thefirst preferred engineer maintained for the configuration(tscfg220) should be defaulted. If the first preferred engineer isnot present, then the second preferred engineer should bedefaulted. If the second preferred engineer is not present, thenthe call handler should fill, the service engineer manually

3 Minu The call handler can mention the page frequency in the callheader. In other words how many times to page the serviceengineer.

Tsclm810 (Call history)

As the data maintained in tsclm100 is also maintained in history, all the fields(emergency (y/n) , service engineer, and page frequency) will also be replicatedin call history.

Tssoc200 (Service Orders)


1 Minu Page frequency for the service engineer


Is it new ?

It is an enhancement to the existing functionality. In BaanERP 5.0b, the callcenter can create a call and transfer it to Service Order Control (SOC) where theorder is planned and released to an appropriate service engineer. The newfunctionality enables the user to directly create a service order by skipping theplanning part (Detailed Service Requirements Planning and Global ServiceRequirements Planning) and automatically transferring calls to service orders.


It does not replace any of the existing functionalities.


Yes. There is no problem in skipping this enhancement



1-11

Do you have to start using it now?

No, it is not mandatory.


Yes.



Follow these steps to use the new functionality.

1 Mark the call as an emergency.

2 Get the default service engineer from the configuration (either preferredengineer 1/preferred engineer 2) of the business partner.

3 If required, check the availability of the engineer based on the calendar linkedto this engineer.

4 Transfer the call to Service Order Control.

5 View the details of the released service order.

Change Business Processes ?

Not applicable.


No.



1-12

Help desk monitoring


Calls that have no action taken on them within a given time after they areregistered / assigned can be viewed using this enhancement. Based on thesedetails, the Dispatcher can take appropriate action. Auto-refresh updates the calldetails, which allow the Dispatcher to view the current deferred calls.


Modules

Call Management (CLM)

Sessions

n Escalated/Deferred Calls (tsclm1520m0000)n Call Parameters (tsclm0100s000)

Tables

Tsclm000( Call Parameters)


1 Dftm A provision is provided to indicate the deferred call time fencebased on which the deferred calls will be identified. The timeduration unit is taken from the MDM (Master DataManagement) Parameters

Tsclm100 (Calls)


Is it new ?

It is an enhancement to the existing functionality. In BaanERP 5.0b, the user canview all calls that were escalated based on the priority of the call. The user isnow provided with the following options to view:

n Escalated Callsn Deferred Callsn All calls (Escalated and Deferred )n Deferred Emergency Service Orders





1-13






Yes.



Follow these steps to use the enhancement.

1 Define the time fence in CLM Parameters. The time duration unit is takenfrom the MDM parameters.

2 Check the status of the call.

3 If it is registered, check if the reported time plus the deferred call time fenceis greater than the current time. If yes, display the call as a deferred call.

4 If assigned, check if the assessment time plus the deferred call time fence isgreater than the current time. If yes, display the call as a deferred call.

5 The user can also view the deferred emergency service orders.

Change Business Processes?

Not applicable.


No.



1-14

Paging support


By using this enhancement, the field engineer can be paged whenever animmediate service is required for an emergency service order.


Modules

n Master Data Management (MDM)n Call Management (CLM)n Service Order Control (SOC)

Sessions

None

Tables

Tsmdm170


1 Page Page code

2 Emno Employee to whom the page code belongs

3 Ppno Employee to whom the page code belongs

4 Pager pin code Pager pin code

5 Pager type Type of pager – numeric/alphanumeric

6 Pena Pager enabled (y/n)

7 Page provider Code of the page provider

Tssoc200


1 PaMinuge Page frequency

Tsclm100


1 Minu Page frequency



1-15

Tscfg220


1 Page Page Allowed


Is it new ?

Yes.





Do you have to start using it now?



Yes.



Follow these steps to use the new functionality.

1 Maintain page information for the required field engineers.

2 Indicate whether pager is allowed for the configuration on site.

3 Indicate the page frequency for the call / service order.

4 Release the service order to the field engineer concerned. Based on thepaging information, the field engineer will be paged.

Change Business Processes

Not applicable.


Tinoway’s BaanService Remote software is influenced by this enhancement. Itcan access the paging information provided by Baan and proceed using thepaging functionality. See “Chapter 3”, section “Tinoway integration”.



1-16

Service pack version checkIn service pack 2 a feature is added which allows you to see which service packis active in your current environment. To check the service pack version youmust use the tccomspinfo (ttdsk2080m000) session. Follow these steps to checkthe service pack version.

1 Select File/Run Program in your menu browser. The Run Program(ttdsk2080m000) session is displayed.

2 Type tccomspinfo in the Program/Session field.

3 Choose OK. The service pack information will be displayed.


2-1

Service pack 2 is an incremental service pack. It contains the functionalenhancements of service pack 1. The service pack 1 enhancements are describedin this chapter.

Linking order types to transaction types’In SLI you could not immediately link an order type to a transaction type. This isstill not possible, but with the new functionality you can store billing requestsettings, that can be reused next time. You can achieve reuse by linking billingrequest. To billing request sets. When you run the compose/print/post session canrun by billing request of by billing request set. When you choose the billingrequest set, the system copies all billing requests attached to that set to newbilling requests and changes only the cut-off date. This process enables you toestablish the link between, for example, order types and transaction types.

Currency Selection for COGS (Cost of goodssold)The distribution package delivers the amount in local home currency. The centralinvoicing package however expected the amount to be in reference currency. Inthe end the COGS was posted with the reference currency as transaction currencybut with an amount that corresponds with the amount in local home currency.With the new service pack this problem is solved. The COGS is posted inreference currency.

Bank format CLIEOP03The CLIEOP payment method is a Dutch payment method. This paymentmethod allows companies to send their payment transactions in CLIEOP files toDutch banks. These files are in plain ascii format with a fixed record layout andare processed at the banks to which they are sent. Because of the introduction ofthe euro, a new record layout is developed for these CLIEOP files. This newformat is called CLIEOP03 and allows companies to pay in euros as well as inDutch guilders.

2 Functional enhancements SP1



2-2

Warning regarding Currency Rates(tcmcs0108m000) sessionA new parameter Express in base currency is introduced in this session. Thisparameter can be set each time a currency rate is entered, and it allows the user toexpress a currency rate in the base currency as well as in the other currency.

This parameter is introduced beause the euro legislation states that the currencyrate between the euro and each participating EMU currency must be expressed inthe participating EMU currency. For example: 1 euro = 2.16 Dutch guilders.

If a new currency rate is entered with an opposite value of the Express in basecurrency parameter than already existing currency rates, data inconsistency canoccur. This is the case when the effective date of the new currency rate liesbetween the effective date of the already existing currency rates and the currencyrate date of already existing documents that make use of the already existingcurrency rates.


3-1

A large number of calls were solved in service pack 2. On the DocumentationCD-ROM for this service pack you can find an MS Word file that contains adescription of all solved calls. This file is named Solved_calls2.doc.

Service pack 2 is an incremental service pack. It also contains the solved calls ofservice pack 1. On the Documentation CD-ROM you can find an MS Word filethat contains a description of all solved calls in service pack 1. This file is namedSolved_calls.doc.

Tinoway integrationThe current Tinoway integration of BaanService Remote (version 2.00.000.4SP1through SP4) does not work with BaanERP 5.0b SP2. Tinoway hasdeveloped a new version of 2.1 which will solve the defect. This new versionwill be shipped to Tinoway users separately in the first half of December 1998.You are advised to install both the BaanERP5.0b SP2 and the Tinoway version2.1 software.

3 Solved calls, known defects, andlimitations

Solved calls, known defects, and limitations


3-2


4-1

The installation manuals are available as PDF files on the documentation CD-ROM that is part of the service pack for BaanERP.

The UNIX-based installation guides are:

U7071B US INFORMIX Installation Guide for BaanERP on UNIX

U7074B US ORACLE Installation Guide for BaanERP on UNIX

U7079B US DB2/6000 Installation Guide for BaanERP on UNIX

U7081B US SYBASE Installation Guide for BaanERP on UNIX

For Microsoft BackOffice, the installation guides are:

U7077B US Microsoft SQL Server Installation Guide for BaanERP onWindows NT

U7075B US ORACLE Installation Guide for BaanERP on Windows NT

U7072B US INFORMIX Installation Guide for BaanERP on Windows NT

Open the Welcome.htm file (in the root directory of the documentation CD-ROM) by using your Web browser to view a complete list of the BaanERPdocumentation.

For a UNIX update read the instructions in this sequence of sections:

n Unix updaten Create Package VRC (optional)n Baan Project Conversion (optional)

For an NT update read the instructions in this sequence of sections:

n NT updaten Create Package VRC (optional)n Baan Project Conversion (optional)

4 To install the Service Pack

To install the Service Pack


4-2

UNIX updateFor all UNIX service pack updates, you must carry out the following steps.Before you start to update, please note the following:

n BaanERP 5.0b cannot be updated with this service pack at run time. Youmust logon as Root and use the rc.stop command in /bse/etc to stop theBaanERP environment for the service pack update.

n You can use the normal installation guides that are listed earlier to install theservice pack. Because some components are already available on yoursystem, the installation process will skip certain steps that are described in theinstallation manual for the initial installation. You can follow the stepsdescribed in the section Installing the software. For your convenience steps 1through to step 7 are described.

Take the following steps to install the Baan software.

1 Log on as user root (do not use the su command) and set the TERM variableto vt100 or any other valid value.

2 Change directories to the directory in which the Baan files were read by themas.read6.2 script and enter the following command:

# sh install6.2

The selection phase of the installation script (that is, before the last questionAre you ready for installation? is asked) can be stopped at any time bypressing an interrupt, for instance, CTRL+C. The script can be restarted asoften as desired. From the script, a subshell can be activated by pressingEXCLAMATION POINT. To end this subshell, type exit at the UNIX prompt.You then will return to the script at the point where you left.

Never use the tee command to create a log file. The installation script willstart the bshell and if the tee command has been used, a bshell window willnot appear on the screen. During the installation, the log.install6.2 log file isgenerated in the directory where the installation was started.

3 After a temporary bse environment is created, you are asked to supply thepath to the already installed BSE (Baan Software Environment) directory. Besure to enter the complete path.

4 The default value $BSE/tmp is suggested for the BSE_TMP environmentvariable. Accept the default by pressing ENTER. Press ENTER to continue.

5 You are asked if you want to write the values of the $BSE-related variables tothe systemwide profile /etc/profile. You should not write them to thesystemwide profile, so press ENTER to accept the default answer NO.

NOTE

CAUTION



4-3

6 You are asked if you want to write the $BSE variables to the profiles of theusers. If you do not wish to write the variables to the .profile files of theindividual users, press ENTER to accept the default answer NO. Press ENTER

to continue.

7 You are asked to enter the hostnames of the systems for which a license isrequired. The installation procedure displays the name of the local system asdefault. Supply the hostname(s) and press ENTER. Then press ENTER tocontinue.

You are prompted

THIS IS AN UPDATE

Do you want to reinstall old components too ?

8 Type Yes and press ENTER. A warning is displayed that all processes that useshared memory must be removed. If you have not done so, stop theseprocesses.

9 Type Yes and press ENTER. You are prompted:

Are you ready for installation ?

10 Type yes and press ENTER.An error message Check Fixes may be displayedindicating that the preinstallation tool preinst encountered errors. If so, youmust check the displayed log.preinst file. Press ENTER to continue.

11 Now the installation process is started. Skip the steps in the installationmanual up to the step where you must install either BI or BW. Continuefollowing the steps from that point onwards.

In case you have installed this service pack before, the installation processmay skip steps that were already performed during the first service packinstallation.

After you install the service pack, you must create a package VRC named, forexample, b50bU. To do so, see the “Create Package VRC” section in thischapter.

If you use the BaanERP Project package, you must run a conversion session.To do so, see the chapter “Baan Project conversion” section in this chapter.

13 Due to table changes for the Baan Project package you must run a conversionsession. To do so, see the “Baan Project conversion” section in this chapter.

NOTE



4-4

NT updateThis section describes the installation of the BaanERP 5.0b Service Pack 2 forNT.

Before you start the service pack update, you must stop all Baan bshells on yourserver. If you have multiple Baan environments on your server, you must alsostop the bshells for the Baan environments which you will not be updating. Youcan use the task manger to check if all Baan bshells were stopped.

Do not install the service pack from a mounted CD-ROM drive. The use of amounted CD-ROM drive causes NT related authorization problems when youinstall the service pack. Always use the CD-ROM drive of the NT server itself.

Follow these steps to complete an NT service pack update:

1 For NT insert the service pack CD-ROM. The installation program startsautomatically. The following dialog box is displayed:

NOTE

NOTE



4-5

2 Click Next. The following dialog box is displayed:



4-6

3 If you accept the terms, click Yes. The Select environment dialog box isdisplayed.



4-7

4 Select the existing environment you want to update. Click Next. The UpdateBaan software environment dialog box is displayed.

5 Select the components you wish to update. You must select the applicationcomponents. Choosing the porting set components is optional but highlyrecommended. Click Next.



4-8

6 The Update Type dialog box is displayed:



4-9

7 Select Full Update (recommended). Click Next. The Update configurationsdialog box is displayed:



4-10

8 Select BaanERP B50b. Click Next. The Setup Information dialog box isdisplayed.

9 Click Next to continue or select Back to review your settings.

10 Now the setup process starts copying files. If a read-only file is detected, youare requested to overwrite it by clicking Yes or otherwise to click No.

11 The following dialog box is displayed.

12 Now BaanERP is ready for the Baan user logon. Type the password andselect Connect to start BaanERP. The following message is displayed:

Patch your software



4-11

13 Run the Patch Objects After Error Solving (ttiex3226m000) session andsupply the following information:

Package: ttObjects : from:

to : zzzzz

After the patch process is ready, the message Patch your Software will not appearagain when you start the BaanERP software.

Create package VRCFollow these steps to create a package VRC. Please note that the followingprocedure does not cover all possible details and issues. Screens in theinstructions may look different due to your current setup. For example, you mayor may not have installed a previous service pack.

If you have already created a VRC for a previous service pack, creating a newpackage VRC is not mandatory. If you have not created a package VRC for theservice pack you must follow the steps described below.

Follow these steps to create a package VRC for a service pack.

1 Use the browser to navigate to the Baan Tools.

NOTE



4-12

2 Start the Package Combinations (ttaad1520m000) session.

3 Insert a package combination. You are free to choose a name, for exampleb50bU, description: BaanERP_B50b Service Packs and Table Definition Path: ${BSE}\dict.

4 When asked if you want to create the ${BSE}\dict/ddb50bU directory, clickYes and exit by clicking Close. (The directory name is an example).



4-13

5 Use the Package VRCs (ttadv1511m000) session to check the VRC structure.



4-14

6 Start the Package by Package Combination (ttaad1121m000) session. Fromthe Group menu, choose Duplicate.

7 Select the first record to be copied, then select the last record to be copied.

8 Enter the name of the new package combination.

9 Change the values of the columns Version, Control, and Release for eachpackage as shown in the Package by Package Combination dialog box.Choose Save from the File menu to save the changes.

10 From the Specific menu, choose Rebuild DD (Data Dictionary).



4-15

11 Start the Change Package Combination by Company (ttaad1101m000)session.

12 Complete the fields as displayed above and select all companies, for example,from 000 to 820.

13 Click Change.

14 Start the Change Package Combinations for Users (ttaad2200m000) session.

15 Click Change.

16 Click Close. The package VRC has now been set up correctly.

17 Run the Create Tables (ttaad4230m000) session and supply the followinginformation (be sure that you are in the right package combination, forexample b50bU)

Company: From 000 to 900 (for example)Package : From to zzTable : From to zzz999

After a while the message xxx Tables Created appears. Click OK.

If you do not use Baan Project, the service pack update is now complete.

If you use Baan Project you must continue with the next section.



4-16

Baan Project conversionDue to table changes for the Baan Project package you must run a conversionsession. You must run this conversion for each company in Baan. If you do notuse Baan Project you can skip the the actions in this section.

Follow these steps to run the conversion.

1 Start the Create Run time Data Dictionary (ttadv5210m000) session.Complete the fields as shown below.

2 Click Create Run time. When the conversion is ready click OK to continue.

3 Change company to the company number for which you want to use BaanProject. To do so choose Change Company from the Options menu.

Do not choose company number 0.

4 Start the Intitialize Rate . . . (tppdmconv_cy2) session.

IMPORTANT NOTE



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5 Choose Continue. When ready, a message is displayed that indicates fields inthe project tables are filled.

6 If you click OK the same dialog box is displayed once more. You must clickthe X symbol in the, top right, to close the dialog box.

7 Repeat the steps using the tppdmconv_cy2 session from step 3 through step 6for each company for which Baan Project data must be converted. Do notperform these steps for company 0, because this company contains setupdata.



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Documents

BaanERP 5.0b Release Notes Service Pack 2€¦ · Baan Development B.V. assumes no liability for any damages incurred, directly or indirectly, from any errors, omissions or discrepancies