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The American The American Recovery and Recovery and Reinvestment Reinvestment Act of 2009Act of 2009

Changes in Employ Changes in Employ Florida Marketplace to Florida Marketplace to Support Youth Program Support Youth Program

Activities Activities

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BackgroundBackground

The American Recovery and The American Recovery and Reinvestment Act (ARRA) was signed Reinvestment Act (ARRA) was signed into law on February 17, 2009into law on February 17, 2009

ARRA provides over 42 million dollars for ARRA provides over 42 million dollars for the State of Florida WIA youth programthe State of Florida WIA youth program

Training and Employment Guidance Training and Employment Guidance letter (TEGL) 14-08 provides guidance on letter (TEGL) 14-08 provides guidance on implementing Recovery Act fundingimplementing Recovery Act funding

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Significant Changes to Significant Changes to Youth ActivitiesYouth Activities

( These changes only apply to ARRA funded ( These changes only apply to ARRA funded Activities)Activities)

Increases the age eligibility to a Increases the age eligibility to a maximum of 24maximum of 24

Work readiness indicator is the Work readiness indicator is the only indicator to assess the only indicator to assess the effectiveness of summer effectiveness of summer employmentemployment

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Use of ARRA Youth Use of ARRA Youth FundsFunds

The WIA ARRA state grant extends to June 30, 2011. The WIA ARRA state grant extends to June 30, 2011. However, USDOL encourage states to spend at least However, USDOL encourage states to spend at least 80% of these funds by June 30, 2010 80% of these funds by June 30, 2010

ARRA funds may be spent over the course of two ARRA funds may be spent over the course of two summers and the non-summer months in betweensummers and the non-summer months in between

Costs associated with ARRA funds are allowable on Costs associated with ARRA funds are allowable on or after February 17, 2009 or after February 17, 2009 (the effective date of ARRA (the effective date of ARRA passage)passage)

Youth activities under WIA are allowable activitiesYouth activities under WIA are allowable activities

The law and regulations for WIA Youth funds apply The law and regulations for WIA Youth funds apply unless otherwise stated in TEGL 14-08unless otherwise stated in TEGL 14-08

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Priority of Service for Priority of Service for VeteransVeterans

Veterans between the ages of 21 and Veterans between the ages of 21 and 24 have a relatively high incidence of 24 have a relatively high incidence of unemployment immediately unemployment immediately following release from the militaryfollowing release from the military

Local boards are required to provide Local boards are required to provide priority of services for veterans and priority of services for veterans and eligible spouses as required in eligible spouses as required in 20 20 CFR part 1010CFR part 1010

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Special Reporting for ARRA Special Reporting for ARRA Youth ParticipantsYouth Participants

Any youth served with ARRA funds will be Any youth served with ARRA funds will be included in a separate Youth ARRA reportincluded in a separate Youth ARRA report

Any youth served with only ARRA funds Any youth served with only ARRA funds participating in summer employment only, will participating in summer employment only, will only be included in the ARRA report and the only be included in the ARRA report and the work readiness indicator will be the only work readiness indicator will be the only measure that applies to such youth measure that applies to such youth ( Performance indicator is the percentage of ( Performance indicator is the percentage of participants in summer employment who attain a work participants in summer employment who attain a work readiness skills goal)readiness skills goal)

If a youth served with ARRA funds does not If a youth served with ARRA funds does not participate in summer employment or is participate in summer employment or is served beyond the summer months, s/he served beyond the summer months, s/he would also be included in the regular WIA would also be included in the regular WIA reports and be included in the full set of WIA reports and be included in the full set of WIA Youth measures. Youth measures.

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Special Waiver for Work Special Waiver for Work ReadinessReadiness

Florida was approved a waiver to Florida was approved a waiver to allow the work readiness measure to allow the work readiness measure to be the sole measure for out-of school be the sole measure for out-of school youth, ages 18-24, who are served youth, ages 18-24, who are served with ARRA funds in work experience with ARRA funds in work experience activities beyond September 30activities beyond September 30 (October through March 2010)(October through March 2010)

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New Customer GroupsNew Customer Groups New customer groups are displayed in New customer groups are displayed in

a special ARRA (Stimulus) section on a special ARRA (Stimulus) section on the WIA eligibility page the WIA eligibility page

New WIA applications for individuals New WIA applications for individuals 14 to 24 displays the youth 14 to 24 displays the youth application in which both formula application in which both formula and ARRA eligibility information is and ARRA eligibility information is displayeddisplayed

Note: There is no distinction between Note: There is no distinction between Younger Youth and Older Youth Younger Youth and Older Youth

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New Customer GroupsNew Customer Groups

Existing WIA applications for individuals Existing WIA applications for individuals 14-21 have ARRA eligibility 14-21 have ARRA eligibility “set to “set to match formula eligibility” match formula eligibility”

Existing WIA applications for low income Existing WIA applications for low income adults age 22-24 are modified to reflect adults age 22-24 are modified to reflect a youth application. However, a youth application. However, it is not it is not automatically set to meet the Youth automatically set to meet the Youth ARRA eligibilityARRA eligibility . Staff must go into the . Staff must go into the application Wizard to set the eligibility application Wizard to set the eligibility for this existing customer group for this existing customer group

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Modifying Youth Eligibility Modifying Youth Eligibility Record for Existing Record for Existing

Participants Age 22-24Participants Age 22-24 The modified application displays additional The modified application displays additional

youth prompts necessary for setting youth youth prompts necessary for setting youth eligibility eligibility

Records associated with Participation and Records associated with Participation and Enrollments will require staff with assigned Enrollments will require staff with assigned privileges to make appropriate changes privileges to make appropriate changes

Staff is required to make appropriate Staff is required to make appropriate changes and to verify eligibility changes and to verify eligibility documentation when maneuvering through documentation when maneuvering through the Wizardthe Wizard

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Modifying Youth Eligibility Modifying Youth Eligibility Record for Existing Record for Existing

Participants Age 22-24Participants Age 22-24 Click on the Wizard on the WIA Click on the Wizard on the WIA

application link to make appropriate changes application link to make appropriate changes and to verify eligibility documentation. Staff and to verify eligibility documentation. Staff must add barriers and ‘next’ through the must add barriers and ‘next’ through the wizard to reset eligibility wizard to reset eligibility

Youth Application Data Prompt Areas:Youth Application Data Prompt Areas:

Education Education BarriersBarriers AssistanceAssistance Youth BarriersYouth Barriers EligibilityEligibility

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2020

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Participation UpdateParticipation Update

Records with Participation and Records with Participation and Enrollment associated may require staff Enrollment associated may require staff with Local Administrative privileges to with Local Administrative privileges to make appropriate changesmake appropriate changes

Participation Screen Additional Prompts:Participation Screen Additional Prompts: School status at time of ParticipationSchool status at time of Participation Out-of-School Youth at time of ParticipationOut-of-School Youth at time of Participation

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Enrollment–Services/Enrollment–Services/Activity CodesActivity Codes

The service codes and rules for ARRA The service codes and rules for ARRA customer groups are the same as for customer groups are the same as for regular formula eligibilityregular formula eligibility

Youth must have an Objective Youth must have an Objective Assessment-Code 412 and an Assessment-Code 412 and an Individual Service Strategy (ISS)-Code Individual Service Strategy (ISS)-Code 413413

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Special Provision for Special Provision for Assessment and the ISSAssessment and the ISS

Regional Workforce Boards have the Regional Workforce Boards have the flexibility to determine the type of flexibility to determine the type of assessment and ISS for youth served with assessment and ISS for youth served with Recovery Act funds during the summer Recovery Act funds during the summer months only (rather than the requirement months only (rather than the requirement in WIA section 129 (c)(1)(A) and (B) that in WIA section 129 (c)(1)(A) and (B) that each youth receive an objective assessment each youth receive an objective assessment of the academic levels, skill levels, and of the academic levels, skill levels, and service needs of each participant which service needs of each participant which includes a review of basic skills, includes a review of basic skills, occupational skills prior work experience, occupational skills prior work experience, employability interests, supportive service employability interests, supportive service needs, and developmental needs) and needs, and developmental needs) and provide the type of assessment as deemed provide the type of assessment as deemed appropriate for each individualappropriate for each individual. .

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New Automation for ARRA New Automation for ARRA Summer Work Readiness Summer Work Readiness

YouthYouth

Yes/No check box in enrollment “Create Yes/No check box in enrollment “Create Work Readiness Youth Goal” Work Readiness Youth Goal”

When customer group When customer group “Youth ARRA All”“Youth ARRA All” or or “Statewide Youth ARRA”“Statewide Youth ARRA” are selected are selected

Automation will not display when any Automation will not display when any other customer group is selected, other customer group is selected, including Formula Younger Youth or including Formula Younger Youth or Older Youth Customer groupOlder Youth Customer group

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Changes in EFM to Support Changes in EFM to Support ARRA Youth GoalsARRA Youth Goals

System will allow for the automatic System will allow for the automatic creation of the work readiness youth creation of the work readiness youth goal with the first youth servicegoal with the first youth service

No longer limited to Younger YouthNo longer limited to Younger Youth

No requirement that first goal be BSD No requirement that first goal be BSD goalgoal

Will allow for creation of additional ARRA Will allow for creation of additional ARRA youth goals when an individual youth goals when an individual continues beyond the initial Summer continues beyond the initial Summer Youth Jobs activityYouth Jobs activity

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WIA ClosureWIA Closure

If the Customer Program Group = Youth If the Customer Program Group = Youth ARRA (Stimulus) with only a work ARRA (Stimulus) with only a work experience activity (Summer experience activity (Summer Employment), EFM will present an Employment), EFM will present an abbreviated closure. Since there are no abbreviated closure. Since there are no performance metric other than the performance metric other than the youth Goal Attainment, there is no need youth Goal Attainment, there is no need for staff to complete the school status, for staff to complete the school status, diploma, credential and employment diploma, credential and employment prompts. prompts.

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Special Provision for Special Provision for Follow-upFollow-up

Local Workforce Boards have the Local Workforce Boards have the flexibility to determine if the 12 flexibility to determine if the 12 month follow-up requirement (that month follow-up requirement (that all WIA youth must receive some all WIA youth must receive some form of follow-up services for a form of follow-up services for a minimum duration of 12 months minimum duration of 12 months per 20 CFR 664.450) will be per 20 CFR 664.450) will be required for youth served with required for youth served with Recovery Act funds during the Recovery Act funds during the summer months only summer months only (May 1 through (May 1 through Sept 30). Sept 30).

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Questions or Additional Questions or Additional InformationInformation

Policy and Technical Assistance:Policy and Technical Assistance:

Barbara Walker, Government Operations Consultant IIBarbara Walker, Government Operations Consultant IIE-mail Address: E-mail Address: Barbara.Walker@deo.myflorida.comBarbara.Walker@deo.myflorida.comTelephone Number: (850) 921-3864Telephone Number: (850) 921-3864

Tammy Bacon, Government Operations Consultant IITammy Bacon, Government Operations Consultant IIE-mail Address: E-mail Address: Tammy.BaconTammy.Bacon@@deo.myflorida.comdeo.myflorida.comTelephone Number: (850) 921-3868Telephone Number: (850) 921-3868

Mershal Noble, Government Operations Consultant IIMershal Noble, Government Operations Consultant IIE-mail Address: E-mail Address: Mershal.Noble@Mershal.Noble@deo.myflorida.comdeo.myflorida.comTelephone Number: (850) 921-3317Telephone Number: (850) 921-3317

Clifftin Atkinson, Senior Management Analyst SupervisorClifftin Atkinson, Senior Management Analyst SupervisorE-mail Address: E-mail Address: Clifftin.Atkinson@Clifftin.Atkinson@deo.myflorida.comdeo.myflorida.comTelephone Number: (850) 921-3338Telephone Number: (850) 921-3338