BACKGROUND

National Informatics Centre, DeitY has developed e-

Procurement software system (GePNIC) as a product for

facilitating e-Procurement in GoI.

Development of the application started in 2007. Pilot

implementations in Tamil Nadu and Orissa during November

2007 to March 2008

10,11,680 e-Tenders processed worth Rs. 14,90,860.44 Cr till

30th September 2015.

Major types of Implementations

As Mission Mode Project, in 24 States/ UTs.

Nodal Agency - Department of Commerce.

Under National e-Governance Plan

As Central Public Procurement Portal for all

Central Govt. Ministries and Departments.

Nodal Agency - Department of Expenditure.

Various Public Sector Units and undertakings.

Certain State Governments.

Hosted as specific instances.

GeP

NIC

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Total No of Tenders: 10,11,680 Central Public Procurement PortalKeralaMaharashtraWest BengalNCT of DelhiJammu & KashmirOdishaTamil NaduRajasthanUttar PradeshHaryanaChandigarh UTHimachal PradeshJharkhandUttarakhandPuducherryPunjab PWDAssamManipurTripuraMizoramSikkimArunachal PradeshNagalandMeghalayaMES & Defence PSU (GSL,HSL,Midhani)Coal India LimitedIndian Oil Corp LtdPMGSYMahanadi Coalfields LtdSingareni Collieries Company LimitedEastern Coalfields LtdChennai Petroleum Corp LtdDGS and DVizag Port TrustNICSI

GeP

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Total Tender value: Rs. 14,90,860.44 Crores Central Public Procurement PortalKeralaMaharashtraWest BengalNCT of DelhiJammu & KashmirOdishaTamil NaduRajasthanUttar PradeshHaryanaChandigarh UTHimachal PradeshJharkhandUttarakhandPuducherryPunjab PWDAssamManipurTripuraMizoramSikkimArunachal PradeshNagalandMeghalayaMES & Defence PSU (GSL,HSL,Midhani)Coal India LimitedIndian Oil Corp LtdPMGSYMahanadi Coalfields LtdSingareni Collieries Company LimitedEastern Coalfields LtdChennai Petroleum Corp LtdDGS and DVizag Port TrustNICSI

States Implementing GePNIC as on 30th September 2015

SL

No.

State No. Of Tenders Tenders

Value in Cr.

No. of

Dept. Users

No. of Bidder/

Contractor Users

1 Odisha 140943 126191.55 2772 27932

2 Maharashtra 120958 33824.04 2995 17480

3 NCT of Delhi 106437 37782.89 3022 19636

4 West Bengal 92134 68121.44 4251 15294

5 Tamil Nadu 63863 32370.45 18376 28530

6 Kerala 55936 35575.70 2742 13904

7 Rajasthan 38912 199163.51 3058 27528

8 Jammu & Kashmir 32854 21524.19 799 6806

9 Chandigarh UT 32114 7696.95 1086 14944

10 Haryana 27915 19802.45 768 8105

11 Uttar Pradesh 23321 144258.50 582 7383

12 Jharkhand 16646 83435.59 501 5346

States Implementing GePNIC as on 30th September 2015

SL No.

State No. Of Tenders

Tenders Value in Cr.

No. of Dept. Users

No. of Bidder / Contractor Users

13 Himachal Pradesh 10421 7859.10 115 13832

14 Punjab PWD 8105 19204.76 143 2152

15 Uttarakhand 5666 20600.83 532 4702

16 Puducherry 1312 592.74 74 272

17 Assam 342 558.57 82 502

18 Tripura 197 468.75 35 104

19 Manipur 166 7934.58 66 249

20 Mizoram 87 547.77 278 982

21 Sikkim 71 681.87 35 128

22 Meghalaya 53 300.11 25 109

23 Nagaland 25 90.12 23 186

24 Arunachal Pradesh 15 45.51 27 121

Total 770388 849427 42244 214075

PSUs and Other Organisations Implementing

GePNIC as on 30th September 2015

SL No.

Organisation Name No. Of Tenders

Tenders Value in Cr.

No. of Dept. Users

No. of Bidder/ Contractor Users

1 MES & Defence PSU

(GSL, HSL, Midhani) 46646 27071.25 5703 31508

2 Indian Oil Corp Ltd 31007 58054.24 641 785

3 Coal India Limited 21172 19573.52 152 2

4 Mahanadi Coalfields Ltd 14452 17196.57 3032 10622

5 Eastern Coalfields Ltd 1873 6966.80 847 516

6 Chennai Petroleum Corp

Ltd 1852 13.55 268 869

7 Vizag Port Trust 1326 5898.60 51 928

8 Singareni Collieries

Company Limited 1239 12210.86 336 2917

Total 119567 146985.4 11173 53299

Central Govt. Implementing GePNIC as on 30th

September 2015

SL No.

Organisation Name No. Of Tenders

Tenders Value in Cr.

No. of Dept. Users

No. of Bidder/ Contractor Users

1 Pradhan Mantri Gram

Sadak Yojana (PMGSY) 63034 163302.66 2156.00 28751.00

2

Central Public

Procurement Portal ( 132

Org. enlisted)

49457 309380.23 2156 28751

3

Directorate General of

Supplies & Disposals

(DGS&D)

919 2424.82 111.00 5765.00

4

National Informatics

Centre Services Inc.

(NICSI)

210 135.39 46.00 2141.00

Total 113620 475243 4469 65408

GeP

NIC

AT

A G

LA

NC

E

* NOTE:- Number of department user and Bidder is Approximate

One

Product

CPPP + 3

Others

Central

Govt.

Org 24 –

States / UTs 8 – PSUs

Instance

62,961 - Registered Department Users

3,28,644 - Registered Bidder/ Contractor Users

10,11,680 – Tenders Processed

14,90,860.44 Cr – Value of Tender Processed

GePNIC Noteworthy Statistics

Maximum No. of tenders closed at a single time – 2733.

No. of standard Price Bid Template available - 12

Maximum No. of Bids received in a Tender - 715

No. of Items processed in a Tender - 3200

e-Procurement Toll Free Helpdesk

Year 2012 2013 2014

Total Calls Recorded 15174 41440 134926

0

20000

40000

60000

80000

100000

120000

140000

2012

2013

2014

15

17

4 4

14

40

13

49

26

24 X 7 Toll Free Telephonic HelpDesk Statistics

Total Calls Attended

Few Live Sites of GePNIC

Central Public Procurement Portal

(http://eprocure.gov.in)

Setting up of a Common Public Procurement Portal for

Ministries/Departments/PSUs of GOI

Nodal Agency – Department of Expenditure

Comprehensive Information Related to Public Procurement

(GOI Orders etc.) to be made available.

To act as One Stop Shop for all Procurement related activities

Phased Implementation

Participating departments can make use of portal services

depending on their preparedness.

Phase 2: e-Procurement – http://eprocure.gov.in/eprocure/

Phase 1: ePublishing – http://eprocure.gov.in/epublish/

Only Publishing of Tenders and AoC without using Digital

Certificates. No online Bid Submission.

Complete eTendering cycle starting from Publishing, Bid

Submission, Bid Opening, Evaluation and AoC.

On

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TENDER CREATION

SCRUTINY

PUBLICATION

PRE-BID MEETING

BID SUBMISSION TECHNICAL BID OPEING

BID EVALUATION

FINANCIAL OPENING

AWARD OF CONTRACT

FINANCIAL EVALUATION

Two Packet/ Cover

Objectives Of The System

Enhanced Transparency.

Non-discrimination among bidders, Promotes open

competition

Free access of tender documents to any bidder & bid

submission from their place of convenience

Completely Adheres to CVC and GFR Guidelines

Accountability of all activities

Security of the entire process using PKI Technology. Adheres

to IT Act 2000 and above.

Security & Authentication

Secured Hosting facility –ISO 27001 Certification for NDCSP 2015

Web security- SSL technology

Two factor authentication with Digital Signatures

Bid Encryption at Client System

Digital Signing of all documents.

Replication of data & backup facility

Security audited by Standardization Testing & Quality

certification(STQC) for compliance to Quality requirements

of eProcurement Systems and various other CERT-IN

agencies.

Audit trail of each activity. Time stamping of all events.

Features of the System Enrollment of of Bidders and Govt officials in different

roles (Nodal Officer/ Tender Creator/ Publisher/ Bid Opener

/ Evaluator)

Tender Creation and Publishing

Publishing of Corrigendum and Pre bid meeting decisions

Online Bid Submission/ Re-Submission/ Withdrawal as per

the needs (configurable)

Facility for Online/ Offline payment of Tender Fee and EMD

Encryption of bids submitted by the bidders till Decryption

by Govt.

Online Opening of Bids (Technical/Financial) by Govt.

Provision to view Live Bid-Opening event by the bidders

Features of the System

Evaluation (Technical/ Financial ) is Offline. Provision to

upload final outcomes/results.

Award of the contract is manual/ offline. Provision to upload

AoC.

Various Mail/ SMS communication to stakeholders

Auto generation of Comparative Charts for Price Bids

created/designed using specified System templates.

Tender status on different stages from Home page also

Comprehensive report/MIS module

Facility to configure Bid Openers Min 2 and Maximum 4

Provision for General Technical Evaluation. And also for

Item wise Technical Evaluation.

Other Important Document (OID)

This feature helps bidder to keep his/her entire standard bid

documents like certificates pertaining to incorporation,

experience and financial etc in his space which can be

referred during the bid submission to minimize upload time.

System displays default OID documents mapped.

Tender Inviting Authority can view all available OID

documents.

Provision to view OID documents has been provided in

Tender Information page.

Corrigendum

Dates ** Any Time upto Before Bid

Opening Start Date/ Time

Fee Details

Condition of Contract

Technical Specification

BOQ or Bid Opener Change

** Upto Before Bid

Submission Start Date/ Time

Cancellation or Retender

Any Other

Cancellation – Ex – Higher Cost,

Administrative Reason

Retendering – Ex : Zero or Fewer

Responses

Before tender opening

After tender opening

Automatic Mail/ SMS Alerts to interested Bidders of that tender

Bid Submission by Contractors

Select the tender he wants after log in

Tender gets moved to my tender section

Get clarifications as required

Bid submission by paying the fees as online/offline with

exemption if possible

Upload the bids cover wise & documents from my space

Bid documents are signed, encrypted & stored.

Bidder gets a receipt after submission

Bidder / Contractors must enroll in the site with Digital

Signature Certificate

Bidder can withdraw online/re-submit the bids

Other facts of Bid Submission

Once submitted, it can be modified before the due Date/ Time.

Bids can be withdrawn before the due Date/ Time if permitted. Once withdrawn bidder cannot submit bid again.

After the bid submission date / time, no one can submit the bid.

Bid information remains encrypted till opening of bids.

Bids cannot be opened by any means.

XML Bulk Upload on CPP Portal http://eprocure.gov.in/cppp/user

The primary objective of the Central Public Procurement portal is to provide a single

point access to the information on all the procurements made across various Central

Govt Ministries/Departments, PSUs .

Many Organisations use either their own eProcurement system or software of a third

party Service Provider.

In such cases all the tender information along with their corrigendum and Award

details has to be pushed on the CPP portal on a regular basis.

NIC has facilitated this process thru XML upload facility.

Each organisation has to get registered for this activity.

Registration for XML & Data Transfer

Method

BULK XML Upload – The user has to create the XML as per the

requirement specified in the document (available in CPP Home Page)

• Registration of the concerned tendering organization in the CPP portal.

• Registration is a one time activity to authorise user for data transfer.

• Registration form is to be filled up (available in CPP Home Page) and sent

to cppp-nic@nic.in.

• On approval of the same, the user will be permitted to carry out the XML

transfer.

• At the time of XML transfer, the user credentials are verified and only

valid users are permitted for data transfer.

• A test run is carried before moving to live data transfer.

List of Organisations Using XML Bulk Upload

1 North Eastern Electric Power Corporation (NEEPCO)

2 Central Institute of Plastics Engineering and Technology (CIPET)

3 Footwear Design and Development Institute (FDDI)

4 Warehousing Development and Regulatory Authority (WDRA)

5 India Tourism Development Corporation Limited (ITDC)

6 Steel Authority of India Limited (SAIL)

7 Sant Longowal Institute of Engineering and Technology (SLIET)

8 Bharat Heavy Electricals Limited Hyderabad

8 Bharat Heavy Electricals Limited-Ceramic Business Unit

10 Bharat Heavy Electricals Limited Jhansi

List of Organisations Using XML Bulk Upload

11 Bharat Heavy Electricals Limited (BHEL) HERP

12 Central Power Research Institute (CPRI)

13 Ministry of Road Transport and Highways

14 Prasar Bharati Broadcasting Corporation of India

15 Delhi Metro Rail Corporation Ltd. (DMRC)

16 Jawaharlal Nehru Port Trust

17 Export-Import Bank of India (Exim Bank)

18 Pawan Hans Helicopters Limited

19 Damodar Valley Corporation

Technology Used

Completely

on Open

Source

technology

adhering to

Open

Standards

Cloud Computing*

Linux

Apache Tomcat

PostgreSQL Database

Front end-Java Enterprise

Environment (JEE),

Tapestry, Hibernate etc.,

Jasper Reports

Benefits Realized So Far

Number of retendering have come down.

Tenders are finalized at lower costs.

The number of RTI, Vigilance cases after the implementation

of e-Tendering have come down.

Tender Cycle Time reduced to around 30-45 days from 3

months.

e-P

rocu

rem

ent

In I

nd

ia

Usage of Digital Signature Certificates (DSC’s)

DSC is issued to an individual, not to the Post/ Designation. Owner

to keep it safely and avoid misuse by others.

If retired, this has to be returned back to the concerned department.

If transferred to another dept, the DSC can be continued to be used

in the new dept.

After validity period is over, the DSC has to be renewed without fail

and Token not to be initialized.

DSC’s comes with a validity of 2 to 3 years

Users are requested to keep a copy of encryption certificate in their

mail or any other storage for future purpose.

Recognitions

GePNIC bags eIndia 2014 for Govt. of Kerala and MCL

eMaharastra 2013 – Govt. of Maharastra

CSI Nihilent eGovernance Award 2013 - Govt. of Kerala

GePNIC received the Skoch Award in Sep 2015 and also 2010

eProcurement in Orissa bagged G2B Initiative of the year

2009 – eIndia Award

CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd.

Adheres to World Bank and ADB Guidelines

CONTACT US

cppp-nic@nic.in

24*7 TOLL FREE NO. - 1800 3070 2232

+91 7878007972

+91 7878007973