Background/Overview of processBackground/Overview of process

• President re-organised Cabinet and National Departments; • Creation of two new portfolios, viz; Energy and Mineral Resources

and the abolishment of Minerals and Energy Department;• Strategic Planning sessions for both Departments were held;• Both Departments’ mandates, key strategic objectives, goals and

components are redefined and re-aligned;• A process approach was adopted in re-organising the

departmental functions and re-aligning the organisational structures to the new mandates;

• Both Ministers have approved the reviewed/re-aligned organisational structures;

• Awaiting letters of concurrence on the structures from MPSA;

Background/Overview of processBackground/Overview of process

• Change Management workshops/interventions were conducted to prepare staff for change;

• Briefing sessions on the financial position in relation to the funding of the new structure were also held;

• In view of the current financial constraints, a decision was taken to implement the approved organisational structure of the Dept of Energy in phases;

• This implies that Energy line function components as delineated from the Old DME structure would operate as they are for the interim( i.e. until such time that funding is made available); and

• The main focus is the establishment of the Support Services components, viz; Corporate Services Branch; Office of the CFO; Strategy, Risk and Monitoring Chief Directorate; Audit Services as well as Ministerial and Parliamentary Services & Office of the DG.

APPROVED ORGANISATIONAL STRUCTURE OF DME(Ref. to page 2 of Annexure A)

*

S U B D IR E C T O R A T EP E T R O L E U M P R IC ING

S U B D IR E C T O R A T EH Y D R O C A R B O N S P R O JE C T S

S U B D IR E C T O R A T EE N E R G Y A D V IS O R Y S E R V IC E S

D IR E C T O R A T EH Y D R O C A R B O N S

O P E R A T IO N S

S U B D IR E C T O R A T EP E T R O L E U M P O L ICY

S U B D IR E C T O R A T EP E T R O L E U M R E G U L A T IO N

S U B D IR E C T O R A T E P E T R O L E U M IN F R A S T R U C T U R E

P O L ICY

D IR E C T O R A T EP E T R O L E U M A N D P E T R O L E U M

IN F R A S T R U C T U R E P O L IC Y

S U B D IR E C T O R A T EC O A L P O L ICY

S U B D IR E C T O R A T EG A S P O L ICY

S U B D IR E C T O R A T EC O A L A N D G A S R E G U L A T IO N

D IR E C T O R A T EC O A L A N D G A S P O L IC Y

C H IE F D IR E C T O R A T EH Y D R O C A R B O N S

D IR E C T O R A T ES U P P L Y O P T IO N S

P L A N N IN G

D IR E C T O R A T EIN F R A S T R U C T U R E

D E V E L O P M E N T

D IR E C T O R A T EM A R K E T S E C T O R S

D E M A N D P R O F IL IN G

D IR E C T O R A T EE N E R G Y IN F O R M A T IO N

M A N A G E M E N T A N D S Y S T E M S

D IR E C T O R A T EG L O B A L E C O N O M IC R E S E A R C H

A N D F O R E C A S T IN G

D IR E C T O R A T EM A C R O E C O N O M IC

A N A L Y S IS

C H IE F D IR E C T O R A T EIN T E G R A T E D E N E R G Y

P L A N N IN G

D IR E C T O R A T EP E T R O L E U M L IC E N S ING

D IR E C T O R A T EP E T R O L E U M C O M P L IA N C E ,

M O N IT O R IN G A N D E N F O R C E M E N T

R E G IO N A L D IR E C T O R A TEE N E R G Y X 9

C H IE F D IR E C T O R A T EP E T R O L E U M L IC E N S ING

A N D M O N IT O R IN G

H Y D R O C A R B O N S A N D E N E R G YP L A N N IN G B R A N CH

APPROVED ORGANISATIONAL STRUCTURE OF DME(Ref. to page 2 of Annexure A)

S U B D IR E C T O R A T EP O L IC Y D E V E L O P M E N T A N D

A D M IN IS T R A T IO N

S U B D IR E C T O R A T EM O N IT O R IN G A N D

E V A L U A T IO N

D IR E C T O R A T EE L E C T R IF IC A T IO N

P O L IC YD E V E L O P M E N T

A N DM A N A G E M E N T

S U B D IR E C T O R A T ED IS T R IB U T IO N

S U B D IR E C T O R A T EG E N E R A T IO N A N D T R A N S M IS S IO N

D IR E C T O R A T EE L E C T R IC IT Y S U P P LY

S U B D IR E C T O R A T EP O L IC Y A N A L Y S IS

S U B D IR E C T O R A T ER E G U L A T IO N

D IR E C T O R A T EE L E C T R IC IT Y P O L IC Y

A N A L Y S IS A N DR E G U L A T IO N

C H IE F D IR E C T O R A T EE L E C T R IC IT Y

D IR E C T O R A T EN U C L E A R

N O N -P R O L IF E R A T IO N

D IR E C T O R A T EN U C L E A R T E C H N O L O G Y

D IR E C T O R A T EN U C L E A R S A F E T Y

C H IE F D IR E C T O R A T EN U C L E A R

D IR E C T O R A T EC A P IT A L

P R O G R A M M E

D IR E C T O R A T EP L A N N IN G

C H IE F D IR E C T O R A T EIN E P /B P U

D IR E C T O R A T ED E S IG N A T E D N A T IO N A LA U T H O R IT Y (D N A ) C D M

S U B D IR E C T O R A T EE N E R G Y E F F IC IE N C Y

S U B D IR E C T O R A T EE N E R G Y E N V IR O N M E N T

D IR E C T O R A T EE N E R G Y E F F IC IE N C Y

E N V IR O N M E N T

S U B D IR E C T O R A T EG R ID B A S E D R E N E W A B LE

E N E R G Y

S U B D IR E C T O R A T EO F F -G R ID B A S E D R E N E W A B LE

E N E R G Y

S U B D IR E C T O R A T ES U B S ID Y A N D F IN A N C E O F F IC E

S U B D IR E C T O R A T ER E N E W A B L E E N E R G Y M A R K E T

T R A N S F O R M A T IO N (R E M T )

D IR E C T O R A T EN E W A N D R E N E W A B LE

E N E R G Y

C H IE F D IR E C T O R A T EC L E A N E N E R G Y

E L E C T R IC IT Y , N U C L E A R A N DC L E A N E N E R G Y B R A N C H

APPROVED ORGANISATIONAL STRUCTURE OF DOE(Ref. to attached overhead structure B)

S ou th A frican N uc lear E ne rgy Co rpo ra tion(N E C SA )N a tiona l N uc lea r Regu la torC en tra l Ene rgy F und (CEF ) (PT Y ) LTDE lectric ity D istr ibu tion Industry H o ld ingsN a tiona l E lectric ity R egu la tor

C H IE F D IR E C T O R A TEM IN IST ER IA L A ND

P A R L IA M E N T A R Y SE R V IC ES

C H IE F D IR E C T O R A TEA U D IT S ER VIC ES

C H IE F D IR E C T O R A TES PE C IA L P R O G R A M M ES

A N D O U T R EA C H P R O JE C TS

P O L IC Y D E VE L O P M E N T

E N E R G Y O PE R A T IO N ALS ER VIC E S

N U C L E A R EN E R G Y

IN T E G R A T ED EN E R G YP L A N N ING

C O R PO R A T E S ER VIC E S

O F F IC E O F T H E C FO

O F F IC E O F T H E C O O

D EP A R M E N T O F E N E R G YO F F IC E O F T H E D IR E C T O R -G E N ER AL

P U R PO SE : T O EN SU R E T H E O P T IM AL U T IL IS AT IO N AN D S AF E E X PLO IT AT IO N O F EN E R G Y R ES O U R C E S

F U N C T IO N S:1 . R ende r a m inis te ria l and pa rliam en ta ry se rv ice.2 . C onduct in te rna l and ex te rna l investiga tions to p rom o te con trol ove r D epa rtm en ta l asse ts and ob jec tives.3 . P rom o te spec ia l p rogram m es (gende r, d isab ility, you th , ch ild ren, H IV /Aids) and iden tify ou treach p rojec ts w ith in the ene rgy secto r.4 . D irect po licy and regula tion deve lopm en t fo r the ene rgy secto r.5 . M anage H yd roca rbons, Electr ic ity and C lean Ene rgy Industr ies on ope ra tiona l leve l.6 . M anage the Sou th A fr ican N uc lear Ene rgy Industry and ensu re ove rall con trol o f sou rce and spec ia l nuc lea r m a tte rs in te rm s of nuc lea r leg is la tion.7 . E nsu re secu rity o f ene rgy supp ly by deve lop ing , im plem en ting and m a in ta ining a N ationa l In teg ra ted Ene rgy Plan fo r con tinued access to ene rgy.8 . E nsure tha t a co rpo ra te se rvice function is rende red.9 . E nsure the p rov is ion ing o f financ ia l, supp ly chain and info rm a tion m anagem en t suppo rt se rv ices.10 . E nsu re that functions rende red a re m on ito red , eva luated and com p ly w ith app licab le con tro ls to e lim ina te r isks.

MINISTERIAL AND PARLIAMENTARY SERVICES

M IN IS T E R :

1 C h ie f o f S ta ff : M in iste ria l a n d P a rlia m e n ta ry S erv ices 1 E xe cu tive A ss is ta n t 1 A dm in is tra tive S e c re ta ry (M in is te ria l a n d P a rlia m e n ta ry S erv ice s) 1 M ed ia L ia iso n O ff ice r (M in is te ria l a nd P a rlia m e nta ry S erv ice s) 1 A pp o in tm e n ts S e c re ta ry (M in iste ria l a n d P a rlia m e n ta ry S e rv ice s) 1 P arlia m e nta ry O ff ice r (M in is te ria l a nd P a rlia m e nta ry S erv ice s) 1 A ss is tan t A p po in tm e n ts S e c re ta ry (M in iste ria l a n d P a rlia m e n ta ry S e rv ice s) 1 A dm in is tra tive O ff ice r (M in is te ria l a nd P a rlia m e nta ry S erv ice s) 2 S ec re ta ry/R e ce p tio n is t (M in is te ria l an d P a rlia m e nta ry S erv ice s) 1 G en e ra l A ss is ta n t (M in is te ria l a n d P a rliam e n ta ry S erv ice s) 1 A u x ilia ry S e rv ice s C le rk (M in is te ria l a n d P arlia m e n ta ry S e rv ice s (C T *) 2 R e g is try C le rk (M in is te ria l an d P a rlia m e n ta ry S e rv ice s ) (1 x C T ,* 1 x P T A ) 2 D rive r/M e sse n g e r (M in is te ria l a nd P a rliam e n ta ry S e rv ice s ) (1 x C T ,* 1 x P T A )

Note: * Post based in the Cape T own M inisterial O ffice .

C H IEF D IR EC TO R ATEM IN ISTER IAL AN D PAR LIAM EN TAR Y SER VIC ES

PU R PO SE: TO R EN D ER M IN ISTER IAL AN D PAR LIAM EN TAR Y SER VIC ES

FU N C TIO N S:1. R ender a support service to the M in ister.2 . R ender a support service on parliam entary m atters .3. L ia ise and adm in ister the function ing of Associated Institu tions.4. P rom ote lia ison w ith com m unities regard ing poverty a llevia tion .

CHIEF DIRECTORATE: AUDIT SERVICES (To be implemented at Directorate level)

1 C h ie f D ire cto r: Au d it Se rvices1 Office Ad m in istra tor

1 D ire cto r: Sp e cia l Assig n m e n ts an d Pe rfo rma n ce Au d it1 D e p u ty Dire cto r: Sp ecia l Assig n me n ts Au d it1 D e p u ty D ire cto r: Pe rfo rm a n ce Au d it

1 D e p u ty D ire cto r: Qu a lity Assu ra n ce a n d Ad min istra tion1 Au d it C om m itte e Adm in istra tor1 In te rn a l Aud it Office Ad m in istra tor

SU BD IR EC TOR ATEQU AL ITY ASSU R AN C E AN D AD M IN ISTR ATION

PU R POSE: TO M AN AGE OFFIC E AD M IN ISTR ATION AN D QU AL ITY ASSU R AN CE

FU N C TION S:1 . M o n ito r th e e ffe ctive n e ss o f th e Au d it C o m m ittee a d m in istra tio n.2 . M a n a ge q u a lity a ssu ra n ce o n a u d it p ro je cts.

D IR EC TOR ATEIN TER N AL AU D ITING

Se e n e xt slid e for th is D ire cto ra te.

D IR EC TOR ATESPEC IAL ASSIGN M EN TS AN D PER FOR M AN C E AU D IT

PU R POSE: TO M AN AGE PER FOR M AN C E AU D IT AN D SPEC IAL ASSIGN M EN TSFU N C TION S.1 . M o n ito r th e pe rfo m a n ce o f p ro g ra m s,se rvice s, a ctiv itie s a n d fu n ctio n s.2 . Eva lu a te wh e th e r re so u rces a re p ro cu re d , u til ize d , m a inta in e d a n d d isp o sed o f e co n om ica lly, e ffe ctive ly a n d e ffic ie n tly.3 . Eva lu a te th e p e rform a n ce o f th e D e p artm e n ta l P ro g ra m s.4 . P ro vid e th e d e p a rtme n t with co st b e n e fit a na lysis o r valu e fo r m o ne y a n a lysis o n sp e cific p ro je cts.5 . Pa rtic ipa tio n in in ve stig a tio n s/a ssig n m e n ts.6 . R e vie w o f p roce sse s a n d syste m s in d e p a rtm e n ta l p ro je ct.7 . En su re an d m o n itor a p p ro p riate re la tio ns b e twe e n th e D e p a rtm e n t a n d a sso sia te d in stitu tio n.

C H IEF D IR EC TOR ATEAU D IT SER VIC ES

PU R POSE: TO C ON D U C T IN TER N AL AN D EXTER N AL IN VESTIGATION S TO PR OM OTE C ON TR OL OVER D EPAR TM EN TAL ASSETS AN D OBJEC TIVE SFU N C TION S:1 . P ro vide a n in d ep e n d a n t, syste m a tic e xa m ina tio n a n d e va lu a tion o f th e De p a rtm e nta l in te rna l co n trol fra m e wo r k2 . M a n a g e Pe rfo rm a n ce Au d it a n d Sp e cia l Assig n m e n ts.3 . M a n a ge o ffice ad m in istratio n a n d q u a lity a ssu ra n ce.

CHIEF DIRECTORATE: AUDIT SERVICES (Continue …) (To be implemented at Directorate level)

1 D ire ctor: In te rn al Au d iting1 Se cre ta ry

1 D e p u ty D ire cto r: Op e ra tion a l Au d its2 Assista n t Dire cto r: Op e ra tio n a l Au d its2 In te rn a l Au d ito r (Op e ra tio na l Au d its)

1 D e p u ty D ire ctor: Fin a n cia l Au d its1 Assista n t Dire cto r: Fina n cia l Au d its 1 D e p u ty D ire cto r: In fo rm a tio n Syste m s Au d its

2 Assista n t D ire cto r: In form a tio n Syste m s Au d its

SU BD IR EC TOR ATEOPER ATION AL AU D ITS

PU R POSE: TO EN SU R E OPTIM AL U TIL ISATION O F D EPAR TM EN TA L R ESOU R C ES TH R OU G H TH E C O N D U C TIN G OF OPE R ATION A L AU D IT SFU N C TION S:1 . D e te rm in e if th e d e p a rtme n ta l fra m e work fo r in te rn al co n tro l :a ) is in ta ct, co n siste n t, e ffic ie n t a n d co st e ffe ctive;b ) wil l sa fe g u a rd th e d e p a rtm e n t's a sse ts a s we ll as p ro m o te th e e ffe ctive u se th e re o f;c) e n su re s re lia bil ity a n d in te g rity o f d e p artm e n tal re co rds a n d in fo rm a tio n;d ) e n su re s co m plia n ce with a p p lica b le laws, re gu la tio n s, p o lic ie s, co n tra cts, e tc.;e ) e n su re s th a t lin e m a na g e rs ide n tify an d m in im ise risk with in th e D e p a rtm e n t e ffe ctive ly; a ndf) e n su re s tha t d e p a rtm e nta l o b je ctive s a re a ch ie ved e ffe ctive ly a n d e ffic ie n tly.

SU BD IR EC TOR ATEFIN AN C IAL AU D ITS

PU R POSE: TO EN SU R E OPTIM AL U TIL ISATION O F D E PAR TM EN TA L R ESOU R C ES TH R OU G H TH E C ON D U C T IN G OF FIN AN C IAL AU D IT SFU N C TION S:1 .D e te rm in e if th e d e p a rtme n ta l fra m e work fo r in te rn al co n tro l:a ) is in ta ct, co n siste n t, e ffic ie n t a n d co st e ffe ctive;b ) wil l sa fe g u a rd th e d e p a rtm e n t's a sse ts a s we ll as p ro m o te th e e ffe ctive u se th e rec) e n su re s re lia bil ity a n d in te g rity o f d e p artm e n tal re co rds a n d in fo rm a tio n;d ) e n su re s co m plia n ce with a p p lica b le laws, re gu la tio n s, p o lic ie s, co n tra cts e tc;e ) e n su re s th a t lin e m a na g e rs ide n tify an d m in im ise risk with in th e D e p a rtme n t e ffe ctive ly, a ndf) e n su re s th at d e p a rtm e nta l o b je ctive s a re a ch ie ved e ffe ctive ly an d e ffic ie n tly.

SU BD IR EC TOR ATEIN FOR M ATION SYSTEM S AU D ITING

PU R POSE: TO EVAL U ATE TH E AD EQU AC Y OF IN FO R M ATIO N M AN A GEM EN T C ON T R OL SFU N C TION S:1 . D e te rm in e if th e d e pa rtm e n ta l fra m e wo rk for in fo rm a tio n syste m s co n tro l:a ) is in ta ct, co n siste n t, e ffic ie n t a n d co st e ffe ctive;b ) wil l sa fe g u a rd th e d e p a rtm e n t's a sse ts a s we ll as p ro m o te th e e ffe ctive u se th e re o f;c) e n sure s re lia b il ity an d in teg rity of d e p a rtm e n tal re co rd s a n d in fo rm a tio n;d ) e n sure s co mp lia n ce with ap p lica ble la ws, re g u la tio n s, p o lic ie s, co n tra cts e tc;e ) e n su re s tha t th e C h ie f Info rm a tio n Office r id e n tifies a n d m in im ise s risk d u rin g syste m s d e ve lop m e n t a nd re vie w, a n df) e n su re s tha t d e p a rtm e nta l o b je ctive s a re a ch ie ved e ffe ctive ly an d e ffic ie n tly.

D IR EC TOR ATEIN TER N AL AU D ITING

PU R POSE: TO PR OVID E AN IN D EPEN D AN T, SYSTEM ATIC EXAM IN ATION AN D EVAL U ATION OF TH E D EPAR TM E N TAL IN TER N A L C O N TR OL FR AM EW OR K

FU N C TION S:1 . En su re op tim a l u ti l isa tio n o f d ep a rtm e n tal re so u rce s th ro u g h the co n d u cting o f o p e ra tio n a l a u d its.2 . En su re op tim a l u ti l isa tio n o f d ep a rtm e n tal re so u rce s th ro u g h the co n d u ctin g o f fin a ncia l a u d its.3 . Eva lu a te the a d e q u a cy o f In fo rm a tion M a n a g e me n t co n tro ls.

CHIEF DIRECTORATE: SPECIAL PROGRAMMES AND OUTREACH PROJECTS ( To implement at Directorate level)

1 Chief D irector: Special Programm es and O utreach Projects1 Secretary1 Administration C lerk

1 D irector: Special Program m es1 Secretary2 Deputy D irector: Special Program m es1 Deputy Director: Special Program mes and Statistics1 Assistant D irector: G ender and D isability1 Assistant D irector: Youth and Children

1 D irector: O utreach Projects1 Secretary1 Deputy Director: Rural Participation Projects1 Assistant Director: Energy Projects2 O utreach Projects Officer1 Projects Assessm ent Officer

D IRECTO RATESPECIAL PROG RAMMES

PURPO SE:FACILITATE AND COO RDINATE SPECIAL PRO GRAMMES WITHIN THE ENERGY SECTOR

FUNCTIONS:1. Represent the departm ent at m ultilateral engagements.2. Participate in intergovernm ental gender program m es.3. Mainstream gender w ithin the Energy sector.4. Coordinate the work of Energy sector groups (WINSA,WO ESA etc.)5. Monitor and evaluate special program m es.

D IRECTO RATEO UTREACH PRO JECTS

PURPOSE:IDENTIFY AND PROMOTE O UTREACH PRO JECTS WITHIN THE ENERG Y SECTOR

FUNCTIONS:1. Identify, evaluate and im plem ent rural developm ent energy projects.2. Init iate projects aimed at poverty alleviation.3. Prom ote stakeholder's (municipalit ies, chiefs, com m unities) interaction with the department.4. Monitor and evaluate outreach projects

CHIEF D IRECTO RATESPECIAL PRO G RAMMES AND O UTREACH PRO JECTS

PURPOSE: TO PRO MOTE SPECIAL PROG RAMMES (GENDER, D ISABILITY, YO UTH ,CHILDREN AND HIV/AIDS) AND IDENTIFY O UTREACH PROJECTS W ITHIN THE ENERG Y SECTOR

FUNCTIONS:1. Facilitate and coordinate special programm es.2. Identify and prom ote outreach projects.

BRANCH:CORPORATE SERVICES

1 D e p u ty D ire cto r-Ge n era l: C o rp o ra te Se rvices1 Exe cu tive Assista nt1 Se cre ta ry

CHIEF D IRECTO RATEAUXILIARY SUPPORT SERVICES

CHIEF D IRECTO RATECO MMUNICATIO N AND

KNO WLEDGE MANAG EMENT

CHIEF D IRECTO RATEHUMAN RESO URCES

DIRECTO RATELEGAL SERVICES

CO RPORATE SERVICES BRANCH

PURPOSE: TO ENSURE THAT A CO RPORATE SERVICE FUNCTION IS RENDERED

FUNCTIONS:1. Render an auxiliary support service.2. Render a com m unication and know ledge m anagem ent service.3. Render a strategic hum an resources service.4. Render a legal advice.

BRANCH: POLICY DEVELOPMENT (Not implemented as yet)

DirectorateE lectrifica tion Polic y

Developm ent & M anagem en t

D irectorateE lectric ity Policy Analysis

Chief D irectorateE lectric ity Polic y

D irectorateG eneration an d T ransm issio n

D irectorateEDI Restructurin g

D irectorateRegu latio n

Chief D irectorateE lectric ity Supply

D irectorateCoal and G as Polic y

D irectoratePetroleum & Petroleu m

Infrastructure Polic y

Chief D irectorateHydrocarb ons Polic y

D irectorateNuclear Safety &

T echnolo gy Polic y

D irectorateNuclear N on-Proliferation &

Radiation Se curity Polic y

Chief D irectorateNuclea r Polic y

Branc hPolicy Developm en t

BRANCH: ENERGY OPERATIONS (Not implemented as yet)

D irecto ra teH ydrocarbons O pera t ions

D irecto ra teP e tro leum L icens ing

D irecto ra teP e tro leum C om p liance

M on itor ing & E n fo rcem ent

R eg ionalD irec to ra tes X 9

C h ief D irec to ra teP e tro leum L icens ing

and M on ito r ing

D irecto ra teC ap ital P rogram m e

D irecto ra teP lann ing

C h ief D irec to ra teIn tegra ted N a tional

E lec tr if ica t ion P rogram m e

D irecto ra teD es igna ted N at ional

A u thor ity (D N A)

D irecto ra teN ew & R enew ab le E nergy

D irecto ra teE nergy Eff ic iency & E nv ironm ent

C h ief D irec to ra teC lean E nergy

B ranchE nergy O perat iona l Se rv ices

BRANCH: INTEGRATED ENERGY PLANNING(Not implemented as yet)

DirectorateSupply O ptions P lannin g

D irectorateInfrastructure Developm en t

D irectorateM arket Sectors D em and P rofilin g

D irectorateEnergy Inform ation M anagem ent ,

P rocess D esign & P ublication s

Chief D irectorateEnergy P lannin g

D irectorateG lobal Econo m ic Researc h

& Forecastin g

D irectorateM acroecono m ic Analyse s

Chief D irectorateEnergy Econom ic s

Branc hIntegrate d Energy P lannin g

BRANCH: NUCLEAR ENERGY (Not implemented as yet)

DirectorateNuclear Safety, Liabilitie s

& Em ergency M anagem en t

D irectorateNuclear T echnolog y

Chief D irectorateNuclear Sa fety and T echnolog y

D irectorateNuclea r Non -Proliferatio n

D irectorateNuclear R adiation an d Security

Chief D irectorateNuclea r Non -Proliferatio n

& Radiatio n Securit y

B ranc hNuclear Energ y

INTERIM SUPPORT SERVICES STRUCTURE

South A frican Nuclear Ene rgy Corpora tion (NECSA )Nationa l Nuclear Re gulato rCentral Energy Fund (CEF) (PT Y) LT DE lectric ity D is tribution Indu stry Holding sNational E lectric ity Regulato r

CHIEF DIRECTO RATEM INISTERIAL AND

PARLIAM ENTARY SERVICES

DIRECTO RATEAUDIT SERVICES

CHIEF DIRECTO RATESTRATEG Y, RISK AND

M O NITO RING

PO LICY DEVELO PM ENT

ENERG Y O PERATIO NALSERVICES

NUCLEAR ENERG Y

INTEG RATED ENERG YPLANNING

CO RPO RATE SERVICES

O F F ICE OF THE CFO

DEPARTM ENT O F ENERG YO F FICE O F THE DIRECTO R-G ENERAL

PURPO SE: TO ENSURE THE O PT IM AL UTILISAT IO N AND SAFE EXPLO ITAT IO N O F ENERGY RESO URCES

FUNCTIO NS:1. Render a m inisterial a nd parliam entary service .2. Conduct inte rnal and external investigations to prom ote contro l over Departm ental assets and objectives.3. Ensure that functions rende red are m onitore d, evaluated an d com ply w ith applicable controls to elim inate risks .4. D irect policy and re gulation developm ent for the energy sector .5. M anage Hyd rocarbons, E lect ric ity and C lean E nergy Industrie s on operational level.6. M anage the South A frican Nuclear Energy Industry and ensure overall control of source and s pecial nuclear m atters in term s o f nuclear legis lation .7. Ensure security of energy supply by dev eloping, im plem entin g and m aintain ing a National Integrated Energy P lan for continue d access to energy.8. Ensure that a c orporate service fu nction is rendered .9. Ensure the provis io ning of fina ncial, supply chain and inform atio n m anagem ent support services.

OFFICE OF THE DG

1 D irec tor-G eneral1 P e rsonal A ssis tant (O ff ice o f the D irec to r-G enera l)1 C hie f D irec to r: O ff ice o f the D irecto r-G eneral1 D irec to r : O ff ice of the D irecto r-G eneral1 D epu ty D irec tor (O ff ice o f the D irecto r-G enera l)2 A ss is tan t D irecto r (O ff ice o f the D irec to r-G enera l)1 A dm in is tra tive O ff ice r (O ff ice o f the D irec to r-G enera l)1 R eg is try C le rk/R ecep t ion ist (O ff ice o f the D irecto r-G enera l)1 A ux i l ia ry S erv ices C le rk (O ff ice o f the D irec to r-G enera l)

S pec ia l Prog ram m es and O u treach P ro jec ts:

1 D irecto r : S pec ia l Prog ram m es and O u treach Pro jec ts2 O u treach P rojec t O ff icer

DEPARMENT OF ENERGYOFFICE OF THE DIRECTOR-GENERAL

P U R PO S E : T O E N S U R E T H E O P T IM A L U T IL IS AT IO N A N D S A FE EX PLO IT AT IO N O F EN ER G Y R E SO U R C ES

F U N C T IO N S:1 . R ender a m inis ter ia l and pa r l iam en ta ry se rv ice.2 . C onduc t inte rnal and ex te rna l inves t igat ions to prom ote con trol ove r D epartm enta l asse ts and ob ject ives.3 . P rom ote specia l p rog ram m es (gender, d isab il ity , you th , ch i ld ren, H IV /A ids) and iden t i fy ou treach p rojec ts w ith in the ene rgy sec to r.4 . D irec t po l icy and regu la t ion deve lopm en t for the ene rgy sec to r.5 . M anage H ydrocarbons , E lec tr ic ity and C lean Energy Indus tr ies on opera tional leve l.6 . M anage the Sou th Afr ican N uc lea r E nergy Indus try and ensu re ove ral l con trol o f sou rce and specia l nuc lea r m a tte rs in te rm s of nuc lear leg isla tion.7 . E nsu re secur ity o f ene rgy supp ly by deve lop ing , im p lem en t ing and m a in ta in ing a N a t iona l In tegra ted E nergy P lan fo r con tinued access to energy.8 . Ensu re tha t a corpo rate serv ice func tion is rendered.9 . Ensu re the p rovis ioning of f inanc ia l, supp ly cha in and in fo rm a t ion m anagem en t support se rvices.10 . E nsu re tha t func t ions rendered a re m on ito red , eva luated and com p ly w ith app l icable con tro ls to el im ina te r isks.

MINISTERIAL AND PARLIAMENTARY SERVICES

MINISTER:

1 Chief of S taff : Ministerial and Parliam entary Services 1 Executive Assistant 1 Adm inistrative Secretary (Ministerial and Parliam entary Services) 1 Media Liaison O fficer (Ministerial and Parliam entary Services) 1 Appointments Secretary (Ministerial and Parliam entary Services) 1 Parliamentary O fficer (Ministerial and Parliamentary Services) 1 Assistant Appointm ents Secretary (Ministerial and Parliam entary Services) 1 Adm inistrative O fficer (Ministerial and Parliamentary Services) 2 Secretary/Receptionist (Ministerial and Parliam entary Services) 1 G eneral Assistant (Ministerial and Parliam entary Services) 1 Auxiliary Services C lerk (Ministerial and Parliam entary Services (CT *) 2 Registry C lerk (Ministerial and Parliamentary Services) (1 x CT,* 1 x PTA) 2 D river/Messenger (Ministerial and Parliam entary Services) (1 x CT,* 1 x PTA)

Note: * Post based in the Cape Town Ministerial Office.

CHIEF D IRECTO RATEMIN ISTERIAL AND PARLIAMENTARY SERVICES

PURPOSE: TO RENDER MIN ISTERIAL AND PARLIAMENTARY SERVICES

FUNCTIONS:1. Render a support service to the Minister.2. Render a support service on parliamentary m atters.3. Liaise and administer the functioning of Associated Institutions.4. Prom ote liaison w ith comm unities regarding poverty alleviation.

DIRECTORATE AUDIT SERVICES

1 D irector: Internal Auditin g1 Secretary2 Assistant D irector : O perational Audits

DIRECTO RATEAUDIT SERVICES

PURPO SE: TO CO NDUCT INTERNAL AND EXTERNA L INVEST IG AT IONS TO PRO M OTE CONTROL O VER DEPARTM ENTAL ASSETS AND OBJECT IVES

FUNCTIO NS:1. P rovide an ind ependant, syste m atic exam ination and evaluatio n of the Departm ental internal control fram ework .2. M anage Perform ance Audit and Sp ecial Assignm ents .3. M anage of fice adm inistra tion and quality assurance .

Chief Directorate Strategy, Risk and Monitoring

1 D irector: Monitoring and Evaluation1 Assistant D irector: Monitoring and Evaluation 1 D irector: S trategy and R isk Managem ent ( not funded) 1 Com pliance Manager: S tate O wned Enterprise Oversight

1 Adm inistrative Officer

1 Chief D irector: S trategy, R isk and Monitoring

D IRECTO RATEMO NITORING AND EVALUATION

PURPO SE: TO MO NITO R THE DEPARTMENT'S PERFORMANCE AND EVALUATE THE DEPARTMENTS IMPACT ON O PERATIONS WITHIN AND OUTSIDE THE DEPARTMENTFUNCTIONS:1. Monitor the departm ent's perform ance based on the operational plan, stakeholders and strategies.2. Evaluate the functioning of the Departm ent and conduct continuous research on its performance.3. Provide an adm inistrative and financial support service to the departm ent to ensure com pliance with applicable regulations and policies.

D IRECTO RATESTRATEGY AND RISK MANAG EMENT

PURPO SE: TO ENSURE THE IMPLEMENTATION O F RISK MANAGEMENT STRATEGIES AND COMPLIANCE WITH THE STRATEGIC PLANFUNCTIONS:1. Develop, implement and maintain the departmental Strategic P lan in accordance w ith relevant legislation.2. Ensure alignm ent of Public Entit ies and Departm ent S trategic and R isk Management Plans.3. Develop, im plem ent and manage the developm ent of the risk m anagem ent fram ework and standards.4. Ensure establishm ent of risk m anagement policies and review of risk m itigation strategies e.g. fraud prevention plan.

D IRECTO RATESTATE OW NED ENTERPRISE O VERSIG HT

PURPO SE: TO MO NITOR CO MPLIANCE OF THE DEPARTMENTS PUBLIC ENTITIES WITH REGARD TO LEGISLATIO N, FINANCE AND ADMINISTRATIVE REQUIREMENTS

FUNCTIONS:1. Ensure compliance with financial and adm inistrative requirements.2. Ensure com pliance w ith governm ent policy fram ework.

CHIEF D IRECTO RATESTRATEGY, RISK AND MONITO RING

PURPOSE: TO ENSURE THAT FUNCTIO NS RENDERED ARE MONITORED, EVALUATED AND COMPLY WITH APPLICABLE CONTROLS TO ELEMINATE R ISKS

FUNCTIONS:1. Monitor the departm ent's perform ance and evaluate the Departments im pact on operations within and outside the Department.2. Ensure the im plem entation of risk m anagement strategies and com pliance with the strategic plan.3. Monitor compliance by the Department's public entit ies w ith regard to legislation, finance and administrative requirements.

Branch: Corporate Services

1 D e p u ty D ire cto r-Ge n era l: C o rp o ra te Se rvices1 Exe cu tive Assista nt1 Se cre ta ry

CHIEF D IRECTO RATEHUMAN RESO URCES AND

AUXILIARY SUPPORT SERVICES

CHIEF D IRECTO RATECO MMUNICATIO N AND

INTERNATIONAL RELATIO NS

DIRECTO RATELEGAL SERVICES

CO RPORATE SERVICES BRANCH

PURPOSE: TO ENSURE THAT A CO RPORATE SERVICE FUNCTION IS RENDERED

FUNCTIONS:1. Render a strategic hum an resources and auxiliary support service.2. Render a com munication, international coordination and knowledge m anagem ent service.3. Render legal advice.

Chief Directorate Human Resources and Auxiliary Support Services

1 C h ie f D irecto r: H u m an R e so u rce s & Au xil iary Su p p o rt1 Pe rso n al Assista nt

DIRECTO RATEHUMAN RESOURCE MANAG EMENT

AND DEVELO PMENT

DIRECTO RATEAUXILIARY SUPPO RT

CHIEF D IRECTO RATEHUMAN RESO URCES & AUXILIARY SUPPO RT SERVICES

PURPOSE: TO RENDER A STRATEG IC HUMAN RESOURCES & AUXILIARY SUPPORT SERVICEFUNCTIONS:1. Manage and provide strategic direction on the Hum an Resource Managem ent and Development function w ithin the Departm ent.2. Ensure the provisioning of an auxiliary support service to the Department.

Directorate Human Resource Management and Development

1 D e p u ty D irecto r: E ffic ie ncy P ro m o tion1 Assista n t D ire cto r: Ch a n g e M an a g e m e nt1 Assista n t D ire cto r: E ffic ien cy P ro m o tion2 E ffic ie n cy P ro m o tio n P ra ctitio n er

1 D e p u ty D ire ctor1 Assista n t D ire ctor2 H R Practitio n er1 C o n tro l H R Officer2 H R Office r (C PO & PPO )3 Ad m in istra to r (2 PO & 1 A)

1 D ire cto r: Hu m a n R e so u rce M a n ge m e n t & De ve lo p m e nt1 Se cre ta ry

SU B D IR EC TOR ATEH U M AN R ESOU R CE PR AC TIC ES AN D AD M IN ISTR ATION

PU R POSE: TO M AN AGE TH E EFFEC TIVE IM PL EM EN TATION O F H R P R AC TIC ES AN D TH E AD M IN ISTR ATION TH ER EO F

FU N C TION S:1 . P ro vid e a cu sto m e r se rvice to d e p a rtm e n ta l b usin e ss u n its with re g a rd to a ll H R M m a tte rs2 . P ro vid e an a d viso ry service o n a ll HR fu n ctio n s.3 . C o n tro l a ll PER SAL fu n ctio n s.4 . B ra n d in g a n d m a rke tin g o f H R.5 . D e ve lop , m a in tain a n d Imp le m e n t H R M p olic ie s, p ractice s, p ro ce d u res with in th e de p a rtm e n t. (in lu d in g EE an d H R P la n ).6 . R e n d e r a n H R re g istry se rvice.

SU B D IR EC TOR ATEH U M AN R ESOU R CE D EVEL OPM ENT

Se e n e xt s lide fo r th is Sub d ire cto ra te.

SU B D IR EC TOR ATEOR GAN ISATION AL D EVEL OPM ENT

PU R POSE: TO PR OVID E A C OM PR EH EN SIVE OR GAN ISATION AL D EV EL OPM EN T SE R VIC E TO TH E D EPAR TM EN T

FU N C TION S:1 . M a n a g e C h a n g e a nd C u ltu re with in th e De p a rtm e n t.2 . M a n ag e th e org a n isatio n d e sig n p ro ce ss, jo b p ro fil ing a n d e va lu a tio n.3 . P ro m o te, im p le m en t a n d m o nito r se rvice d e live ry in th e D e p a rtm e n t th ro u g h b u sin e ss p ro ce sse s, fo rm d e sig n , p ro ce d ure s a n d p ra ctice s.4 . R e n d e r o ffice la yo u t a d vice to th e D e p a rtm e n t.5 . D e ve lo p, m a in ta in a n d Im p lem e n t OD p o lic ie s, p ra ctice s & pro ce d u res with in th e d e p a rtm e n t..

SU B D IR EC TOR ATEEM PL OYM EN T R EL ATION S M AN AGEM ENT

Se e n e xt s lide fo r th is Sub d ire cto ra te.

D IR EC TOR ATEH U M AN R ESOU R CE M AN AGEM EN T AN D D EVEL OPM ENT

PU R POSE: TO PR OVID E AN D EFFEC TIVE H R M &D FU N C TION TO TH E D EPAR TM EN T

FU N C TION S:1 . M a n a g e th e effe ctive im p le me n ta tio n o f H R Pra ctice s a n d the a d m in istra tio n th e re o f.2 . P ro vide a co m pre h e n sive o rg a n isa tio n a l d eve lo p m en t se rvice to th e D e p a rtm e n t .3 . Fa cilitate h u m a n ca p ita l d eve lo p m e nt to in cre ase h u m a n ca p a city.4 . M a na g e e mp lo yee re la tio n s, colle ctive b a rga in in g a n d e mp lo yee we lln e ss.

Directorate Human Resource Management and Development (Continue …)

1 D e p u ty D ire ctor1 Assista n t D irecto r (n o t fu n d e d)1 Tra in ing Officer1 Ad m in istra tion C le rk

1 D e p u ty D ire ctor1 Assista n t D irecto r (n o t fu n d e d)1 Em p lo ye e W e llne ss P ra ctitio n e r (n ot fu n d e d)

SU B D IR EC TOR ATEH U M AN R ESOUR C E PR AC TIC ES

AN D AD M IN ISTR ATION

Se e p re viou s slid e for th is Su b dire cto ra te.

SU B D IR EC TOR ATEH U M AN R ESOU R CE D EVEL OPM ENT

PU R POSE: TO FAC IL ITATE H U M AN C APITAL D EVEL OPM ENT TO IN C R EA SE H U M AN C APAC IT Y

FU N C TION S:1 . D e ve lo p a nd im p le m e n t HR D S tra te g y, W SP, tra in in g p ro g ra m m e s/ p la n s a n d in te rve n tio n s a n d PD P 's.2 . Ad m in iste r H R D p ro ce sse s, Skills Au d it, Bu rsa rie s, Le a rn e r a nd In te rn sh ip s, Spe cia l Tra in in g Pro g ra m e s, Asse ssm e n ts, R PL a nd C a re e r D e ve lo p m e n t.5 . D e ve lop , m a in tain a n d Imp le m e n t H R D p olic ie s & pro ce d u res with in th e d e p a rtm e n t.

SU B D IR EC TOR ATEOR GAN ISATION AL D EVEL OPM ENT

Se e p re viou s slid e for th is Su b dire cto ra te.

SU B D IR EC TOR ATEEM PL OYM EN T R EL ATION S M AN AGEM ENT

PU R POSE: TO M AN AGE EM PL OYEE R EL ATION S, C OL L EC TIVE BA R GAIN IN G A N D EM PL OYE E W EL L N ES S

FU N C TION S:1 . D e velo p a n d im p le me n t e m plo ye e rela tio n s p o lic ie s, co d e s, p ra ctice s, p ro g ra m m e s, e tc.2 . M a n ag e g rieva n ce s an d d iscip lin a ry se rvice.3 . R e n d e r a n e m p lo ym e n t re latio n a d visory se rvice.4 . M a n a ge th e colle ctive b arg a in in g p ro ce ss with in the D e p a rtm e n t .5 . D e ve lo p a n d imp le m e nt th e e m plo ye e a ssista n ce we lln e ss

D IR EC TOR ATEH U M AN R ESOU R CE M AN AGEM EN T AN D D EVEL OPM ENT

Directorate Auxiliary Support

1 D ire cto r: Au xilia ry Su p p o rt (n o t fu n d e d - ED I fu n d in g)1 Se cre ta ry

1 D e p u ty Dire cto r: In vestig a tio n s, In fo rm a tio n Se cu rity an d Se cu rity Op e ra tio ns 1 Assista n t D ire cto r: Ve ttin g (n o t fu n d e d)1 Ve ttin g In ve stiga to r (n o t fu n d e d)

SUBDIRECTO RATEINVESTIGATIO NS, INFORMATIO N SECURITY AND

SECURITY O PERATIO NS

PURPO SE: TO DEVELO P, IMPLEMENT AND EVALUATE POLICY, PRACTICES, CODE OF ETHICS, PROCEDURES AND GUIDELINES WITH RESPECT TO INVESTIGATIO NS, INFO RMATION SECURITY AND SECURITY OPERATIONS, SECURE EVENTS AND ENHANCE SECURITY IN DEPARTMENTAL STATE O WNED ENTERPRISES

FUNCTIONS:1. Enhance security by investigating security risks and ensuring docum ent and com m unication security.2. Ensure security operations.

VETTING FIELDW ORK UNIT

PURPOSE: TO ENSURE A SECURITY VETTING AND SCREENING SERVICE TO THE DEPARTMENT IN COO PERATIO N WITH THE NATIO NAL INTELLIG ENCE AG ENCY IN COMPLIANCE WITH THE NATIO NAL VETTING STRATEGY

FUNCTIONS:1. Ensure the collection of relevant data for departmental security vetting and adm inister processes w ith respect to:a) Pre-em ploym ents, renewals and upgradesb) Companies providing services to the Departm entc) Special Event participation for accreditation purposesd) Departm ental S tate O wned Enterprises

SUBDIRECTO RATEAUXILIARY SERVICES

See next slide for this Subdirectorate.

D IRECTO RATEAUXILIARY SUPPO RT

PURPOSE: TO ENSURE THE PRO VISIO NING O F AN AUXILIARY SUPPORT SERVICE TO THE DEPARTMENT

FUNCTIONS:1. Develop, implement and evaluate policy, practices, code of ethics, procedures and guidelines w ith respect to investigations, inform ation security operations, secure events and enhance security in Departm ental State O wned Enterprises.2. Ensure a security vetting and screening service to the Departm ent in cooperation w ith the National Intelligence Agency in com pliance with the National Vetting Strategy.3. Render transport, record and facility management services.

Directorate Auxiliary Support (Continue …)

1 Assista n t D ire cto r: R e co rd M a n a g e m e nt1 C h ie f R eg istry C le rk2 R e g istry C le rk2 Au xilia ry Se rvice s C le rk (R eco rd M a na g e m e n t)

1 Assista n t D ire cto r: Tran sp o rt a n d Fa cil itie s Ma n a g e m e nt1 C h ie f Ad m inistra tio n C lerk (Go ve rn m en t Tra n sp o rt)1 Ad m in istratio n C le rk (Go ve rn m e nt Tra n sp o rt)1 Ad m in istra tion C le rk (Su b sid ise d Ve h icle s)1 Ad m in istra tive Office r (L e a se s)1 H a nd ym an1 D river

1 D e p u ty D ire cto r: Au xilia ry Se rvices

SUBDIRECTO RATEINVESTIG ATIONS, INFO RMATION

SECURITY AND SECURITYO PERATIO NS

See previous slide for thisSubdirectorate.

VETTING FIELDW ORK UNIT

See previous slide for thisSubdirectorate.

D IVISIONTRANSPORT AND FACILITIES MANAG EMENT

PURPOSE: TO RENDER A TRANSPO RT AND FACILITY MANAGEMENT SERVICE

FUNCTIONS:1. Manage departm ental leases and service level agreem ents.2. Handle the administration of parking facilit ies and municipal paym ent processes.3. Manage office accom m odation.4. Render general maintenance, cleaning and kitchen services.5. Render an effective transport adm inistration service of government and departm ental vehicles.6. Render effective subsidised transport services.

D IVISIONRECORD MANAG EMENT

PURPOSE: TO PROVIDE RECORD MANAGEMENT SERVICES

FUNCTIONS:1. Manage the Departm ental postal services.2. Render administration support services.3. Manage the filing system at Head O ffice including Regions.4. Ensure proper record keeping.

SUBDIRECTO RATEAUXILIARY SERVICES

PURPOSE: TO RENDER TRANSPO RT, RECO RD AND FACILITY MANAGEMENT SERVICES

FUNCTIONS:1. Render a transport and facility mangement service.2. Provide record managem ent services.

D IRECTO RATEAUXILIARY SUPPO RT

Chief Directorate Communication and International Relations

1 Deputy D irector: Know ledge Managem ent

1 D irector: International Coordination1 Secretary1 Deputy D irector: International Coordination1 Assistant D irector: International Coordination1 Comm unication O fficer (International Coordination)

1 D irector: Comm unication1 Secretary1 Deputy D irector: S takeholder Engagem ent Coordinator1 Adm inistrative Officer (Hotline)2 Receptionist

1 Chief Director: Com munication and International Relations1 Secretary

D IRECTO RATECO MMUNICATION

PURPOSE: TO ENSURE AN EFFECTIVE COMMUNICATION AND LIAISON SERVICE TO BOTH THE MIN ISTRY AND THE DEPARTMENT

FUNCTIONS:1. Render editorial and publication services.2. Render a liaison and support service.3. Enhance the corporate im age of the departm ent.

D IRECTO RATEINTERNATIO NAL CO-O RDINATION

PURPOSE: TO HANDLE AND CO-O RDINATE INTERNATIONAL LIAISO N IN THE FIELD OF ENERGY

FUNCTIONS:1. Monitor and evaluate the international opinions on the Departm ent's technical contribution in the field of energy affairs.2. Com pile strategies to promote technical liaison w ith countries w ith whom agreements were/are made.3. Prom ote international co-operation by inter alia co-ordinating the relevant technical actions, the rendering of a visitor's service and the arrangem ent of conversational forum s.4. Ensure co-ordinated international action by m aintaining close technical liaison w ith public and associated institutions and the private sector.5. Maintain records.6. Facilitate cross border energy trading.

SUBDIRECTO RATEKNO WLEDGE MANAG EMENT

PURPO SE:TO ENSURE EFFECTIVE MANAG EMENT OF KNOW LEDGE WITHIN THE DEPARTMENT

FUNCTIONS:1. Provide a know ledge m anagem ent service.2. Provide and m aintain a library service.3. Manage and coordinate use of the Resource Centre.4. Maintain a database of resources and m aterial.

CHIEF D IRECTO RATECO MMUNICATIO N AND INTERNATIO NAL RELATIO NS

PURPOSE: TO RENDER A COMMUNICATION, INTERNATIONAL COO RDINATION AND KNO WLEDGE MANAGEMENT SERVICE

FUNCTIONS:1. Ensure an effective comm unication and liaison service to both the Ministry and the Department.2. Handle and co-ordinate international liaison in the field of energy.3. Ensure effective m anagement of knowledge w ithin the departm ent.

Directorate Legal Services

1 D irector: Legal Services1 Secretary1 Senior Legal Adm inistrative Officer1 Legal Adm inistrative Officer

D IRECTO RATELEGAL SERVICES

PURPOSE: TO RENDER LEGAL ADVICE

FUNCTIONS:1. Handle m atters concerning the drafting, editing and finalising of legislation.2. Administer agreem ents.3. Provide legal opinions regarding energy legislation and access to information.4. Handle appeals lodged.5. Manage lit igation.6. Handle the drafting of Presidential Acts and m inutes.7. Act as a legal representative of the Department.8. Provide administrative support services.

Branch: Financial Information and Supply Chain Management

1 C h ie f Fin a n cial Officer1 Office Adm in istra tor (Fin a n cia l, In fo rma tio n a n d Su p p ly Ch a in M a na g e m e n t )1 Se cre ta ry

1 D ire cto r: Exp e n ditu re M a na g e m e nt1 Se cre ta ry

1 D ire cto r: Fina n cia l P la n nin g a nd M a n a g e m e n t Acco u n tin g1 Se cre ta ry

1 Go ve rn m e n t In fo rm a tio n Te ch n o lo g y Officer1 Se cre ta ry

1 D ire cto r: Su p ply C h ain M a n ag e m e nt1 Se cre ta ry

1 D ire ctor: In fo rma tio n Tech n o lo gy1 Se cre ta ry

DIRECT ORAT EEXPENDITURE M ANAG EM EN T

DIRECT ORAT EF INANCIAL PLANNING ANDM ANAG EM ENT ACCOUNT ING

DIRECT ORAT ESUPPLY CHAIN M ANAGEM EN T

DIRECT ORAT EINFO RM ATION T ECHNO LO GY

CHIEF DIRECT ORATEINFO RM ATION M ANAG EM ENT

PURPOSE: TO ENSURE A SOUND INF ORM ATIO N M ANGEM ENT SERVIC E

FUNCTIONS:1. Develop and m ainta in a ll departmenta l systems and ensure a sound in form ation technology service.

F INANCIAL, INFO RM ATIO N ANDSUPPLY CHAIN M AN AGEM ENT BRANC H

PURPOSE: TO ENSURE T HE PRO VISIO NING O F F INANCIAL, SUPPL Y CHAIN AND INFO RM AT IO N M ANAG EM ENT SUPPO RT

FUNCTIONS:1. M anage a ll Departm ental expenditure and creditors.2. M anage the budgetary process and report on departm enta l financial activities in term s of the Public F inance M anagem ent Act (PFM A).3. Render a sound supply chain m angem ent service.4. Develop and m aintain a ll departm enta l application systems and ensure a sound inform ation technology service.

Directorate Expenditure Management

1 D ire cto r: Exp e n ditu re M a na g e m e nt1 Se cre ta ry

1 D e p u ty Dire cto r: Accou n ts Pa ya ble , Pa yro ll a n d S&T Ma n a g e m e nt

1 S ta te Accou n ta n t (Su bsiste n ce a nd Tra ve ll in g)2 Acco un tin g C le rk (Su bsiste n ce a n d Tra ve llin g)

1 S ta te Acco u n ta n t (Payro ll a n d Allo wa n ce s)2 Acco un tin g Cle rk (Payro ll an d A llo wa n ce s)

1 Assista n t D ire cto r: Ge n e ra l Exp e n d itu re1 S ta te Acco un ta n t (Ge n e ral Exp e n d itu re)3 Acco u ntin g C lerk (Ge n era l Exp en d itu re)

D IV IS ION GEN ER AL EXPEN D ITU RE

PU R POSE: TO C O-OR D IN ATE AN D M ON ITOR TH E G EN ER AL E XPEN D ITU R E PR OC ES S

FU N C TION S:1 . En su re tim e o u s a n d a ccu ra te ca p tu rin g of su p p lie rs.2 . Ta ke n e ce ssa ry pre ca u tio n s to p re ven t o ve rp a ym e n ts to su p p lie rs a n d irre g ula r/u n au th o rized e xp en d itu re.3 . En su re th a t c lien ts a re u p d a te d o n th e sta tu s o f th e ir p a ym e n ts.4 . M a n a g e tra nsfe r p a ym e n ts.5 . M a n a g e the D in e rs Clu b Acco u n t.

SU B-D IV IS ION PAYR OL L AN D AL L OW AN C ES

PU R POSE: TO C O-OR D IN ATE AN D M ON ITOR PAYR OLL AL L O W AN C ES PR O C ESSE S

FU N C TION S:1 . C o n tro l a n d co -o rd in a te a ctiv itie s o n PERSAL a n d BAS.2 . C re a te n e w co d e s a n d m ain ta in syste m s.3 . Fo llo w u p o n re jectio n s/e xce p tio n s.

SU B-D IV IS ION SU BSISTEN C E AN D TR AVEL L ING

PU R POSE:TO C O-OR D IN ATE AN D M ON ITOR S&T C L AIM S AN DAD VAN C ES

FU N C TION S:1 . M o n ito r a n d m a inta in co n tro ls a ro u nd p ro ce ssin g o f S&T c la im s a n d a d va n ce s.2 . En su re th a t sta ke h o ld e rs a re u p d ate d o n th e sta tu s of th e ir a cco u n ts.3 . M o n ito r th e sta n d in g Ad va n ce s to e n su re co m p lia n ce with p o lic ie s.

SU BD IR EC TOR ATE AC C OU N TS PAYABL E, PAYR OL L AN D S&TM AN AGEM ENT

PU R POSE:TO IM PL EM EN T IN TER N AL C ON TR OL S, TH E PU BL IC FIN AN CEM AN AGEM EN T AC T (PFM A) AN D OTH ER R EL EVAN T L EGISL ATION

FU N C TION S:1 . C o -o rd ina te a n d mo n ito r th e g e n e ra l exp e n d itu re p ro ce ss.2 . C o -o rdin a te a n d m o n ito r th e p a yroll a n d a llo wa n ce s p ro ce ss.3 . C o -o rd in a te a n d m o n ito r th e p a ym e n ts o f S & T cla im s a nd a d va n ce s.

D IR EC TOR ATE EXPEND ITU R E M AN AGEM ENT

PU R POSE:TO M AN AGE AL L D EPAR TM EN TAL EXPEN D ITU R E AN D C R ED ITORS

FU N C TION S:1 . Im p le m e nt in te rn a l co n tro ls, th e Pu b lic Fin an ce M a n a ge m e n t Act, a n d o th er re le va n t le g isla tio n.

Directorate Financial Planning and Management Accounting

1 Assista n t D ire cto r: R e ve nu e a n d D e b t M a n a g e m e nt1 S ta te Acco u n ta nt (R e ve n u e a n d De b t M a n a g e m e n t)1 Acco u n ting C le rk (Re ve n u e a nd D e b t M an a g e m e n t)

1 Assista n t D ire cto r: Bu d g ets, D e p a rtm e nta l a n d D o n or Fu n d in g Ma n a g e m e nt1 Bu d g e t An a lyst1 S ta te Acco u n ta nt (Bu d g e ts, D e p a rtm e n ta l a n d D o n or Fu n d in g Ma n a g e m e n t)1 Acco u n ting C le rk (Bu d g e ts, D ep a rtm e n ta l a n d D o n or Fu n d in g Ma n a g e m e n t)

1 S ta te Acco un ta n t (In te rna l C o n tro l a nd R e p o rtin g)

1 D e p u ty D ire ctor: P la n n in g a n d Re p o rting

1 D ire cto r: Fin an cia l Pla n n in g a n d M an a g e me n t Acco u n ting1 Se cre ta ry

D IV IS ION R EVEN U E AN D D EBT M AN AGEM ENT

PU R POSE: TO M AN AGE TH E C OL L EC TION AN D R EC O R D IN G O F R EVE N U E AN D D EBT OR SFU N C TION S:1 . C o lle ct a n d ke e p p ro p e r re co rd o f d e pa rtm e n tal re ve n u e .2 . M a in ta in pro p e r re co rd s o f d e b to rs a n d p e rfo rm m o n thly re co ncilia tio n.3 . Fo llo w-u p o n o u tsta n din g d e b to rs.4 . M a n ag e ce ll p h o n e s.5 . C le a rin g o f Pa y M a ste r Ge n e ra l a d ju stm e nt a cco u n t .6 . M a n a g e p e tty ca sh.

D IV IS ION BU D GETS, D EPAR TM EN TAL ANDD ON OR FU N D IN G M AN AGEM ENT

PU R POSE: TO C O-OR D IN ATE TH E D EPAR TM EN TAL BU D GETAR Y P R OC ESS AN D AD M IN ISTE R D EPAR TM EN T AL AN D D ON OR FU N D IN GFU N C TION S:1 . Fa cilita te th e co m p ila tio n o f th e d e p a rtm e nta l b u d g e t, m o n ito r spe n d in g a g a inst th e b u d g et a n d re p o rt to m a n a g e m e n t.2 . M o n ito r th e re co ncilia tio n of th e ca sh b o o k a nd fo llo w-u p o n o utsta n d in g ite m s.3 . M a in ta in th e D o n o r fu n d s re g iste r a n d re po rt th e re o n.4 . R e p o rt a n d re n d e r se cre ta ria l fu n ctio n s to th e Bu d g et co m m itte e .5 . R e q u e st fun d s a n d m o nito r th e b a n k b a la n ce o n a m o n th ly b a sis.

SU B-D IV IS ION IN TER N AL CON TR OL AN D R EPOR TING

PU R POSE: TO D EVEL OP, IM PL EM EN T AN D M ON ITOR IN TER N AL C O N TR OL S AN D R EPOR TIN G IN TER M S O F TH E PFM AFU N C TION S:1 . Ge n e ra te an d co m p ile re p o rts a s req u ire d b y the PFM A .2 . C o m p ile Fin a n cia l Sta te m e n ts.3 . R e vie w a n d m o n ito r su sp en se a cco u n ts.4 . C o -o rdin a te a n d re sp o n d to Au d itor-Ge n e ral q u e rie s.5 . Pe rfo rm m o n th ly re con cil ia tion o f a ll su sp e n se a cco u n ts .

SU BD IR EC TOR ATE PL AN N IN G AN D R EPOR TING

PU R POSE: TO EN SU R E OPTIM AL U TIL ISATION OF FU N D S , R EC OVER Y OF AL L R EC EIVABL ES A N D R EPOR TIN G IN TER M S O F TH E PFM AFU N C TION S:1 . M a n a g e th e co lle ctio n a n d reco rd in g o f re ve n u e a nd d e b to rs.2 . C o -o rdin a te th e de p a rtm en ta l b u d ge ta ry p ro ce ss a n d ad m in ister d e p a rtm en ta l a n d d on o r fu n d in g.3 . D e ve lop , im p le me n t a n d m o n ito r inte rn a l con tro ls a nd re p o rt in te rm s o f th e PFM A .

D IR EC TOR ATE FIN AN C IAL PL AN N IN G AN D M ANAGEM EN T AC C OU N TING

PU R POSE: TO M AN AGE TH E BU D GETAR Y PR OC ESS AN D R EPOR T ON D EPAR TM EN TAL FIN AN C IAL AC TIV ITIES IN TER M S O F T H E PU BL IC FIN AN C E M A N AGEM EN T AC T (PFM A )FU N C TION S:1 . En su re o p tim a l util isa tio n o f fu n d s, re co ve ry of a ll re ce iva b le s a nd re p o rting in te rm s o f th e Pu b lic Fin a n ce M a n a g e m e n t Act (PFM A).

Directorate Supply Chain Management

1 D ire ctor: Su p p ly Ch a in M an a g e m e nt1 Se cre ta ry

SUBDIRECTO RATEDEMAND ANDACQUISITION

MANAGEMENT

SUBDIRECTO RATELO GISTICAL SERVICES

DIVISIONASSET AND D ISPOSAL

MANAGEMENT

DIRECTO RATESUPPLY CHAIN MANAG EMENT

PURPOSE: TO RENDER A SOUND SUPPLY CHAIN MANAGEMENT SERVICE

FUNCTIONS:1. Render a dem and and acquisit ion managem ent service.2. Render logistical services.3. Ensure managem ent and disposal of assets.

Directorate Supply Chain Management (Continue …)

1 Deputy Director: Dem and and Acquisition

1 Administrative Officer (B id Managem ent )1 Administration C lerk (BAC Database)

1 Assistant D irector: Contract & Supplier Administration1 Administrative O fficer (Contract Adm inistration)

1 Administrative Officer (Demand Managem ent)1 Administration Clerk (Request Repository)

SUB-DIVISIONDEMAND MANAG EMENT

PURPOSE: TO PRO VIDE AN EFFECTIVE DEMAND PLANNING SYSTEM

FUNCTIONS:

1. Conduct procurem ent needs assessm ent.2. Coordinate end-user specifications.3. Analyse expenditure and ensure MTEF alignm ent thereof.4. Conduct industry analysis and m aintain a database.

SUB-DIVISIONBID MANAG EMENT

PURPOSE: TO RENDER AN EFFECTIVE BID MANAGEMENT SERVICE

FUNCTIONS:

1. Provide a secretariat service to the B id Adjudication Com mittee.2. Manage the B id Adjudication Com mittee Database.3. Manage all tender processes and B id Evaluation Committee matters.

D IVISIONCO NTRACT & SUPPLIER MANAG EMENT

PURPOSE: TO MANAG E CO NTRACTS AND THE SUPPLIER DATABASE

FUNCTIONS:

1. Administer contracts and service level agreem ents.2. Manage the Supplier Database.

SUBDIRECTO RATEDEMAND & ACQUISITION MANAG EMENT

PURPOSE: TO RENDER A DEMAND AND ACQ UISITION MANAGEMENT SERVICE

FUNCTIONS:1. Provide an effective demand planning system.2. Render an effective bid m anagement service.3. Manage contracts and the supplier database.

Directorate Supply Chain Management (Continue …)

1 Deputy Director: Logistical Services1 Assistant D irector: Logistical Services

2 Administration C lerk (Requisit ion and order requests)

1 Adm inistrative Officer (Inventory and D istribution)1 Adm inistration C lerk (Distribution)

1 Administrative Officer (Transaction)1 Adm inistration C lerk (Transaction)

SECTIONO RDERS

PURPOSE: TO MANAG E THE PURCHASING PROCESS OF GOO DS AND SERVICES

FUNCTIONS:1. Maintain the logis m ainfram e and online system.2. Develop procurement advice electronically.3. Maintain records.

SUB-DIVISIONINVENTO RY AND DISTRIBUTION

PURPOSE: TO MANAGE INVENTO RY AND ENSURE EFFECTIVE INBOUND AND OUTBOUND LOGISTICS

FUNCTIONS:1. Manage and control stock transm itted in / out of stores and warehouse.2. Administer the 0-9 file regarding outstanding orders and deliverables.3. Ensure effective reporting of inferior quality in the warehouse.4. Develop warehouse strategy in term s of national treasury prescripts and PFMA.

SUB-DIVISIONTRANSACTION

PURPOSE: TO ADMINISTER THE TRANSACTION PROCESSES

FUNCTIONS:1. Maintain the Logis on line system.2. Develop payment advice and coordinate for f inancial administration.3. Expedite orders.4. Maintain the paym ent register and other records.

SUBDIRECTO RATELO GISTICAL SERVICES

PURPOSE: TO RENDER LOG ISTICAL SERVICES

FUNCTIONS:1. Manage the purchasing processes of goods and services.2. Manage inventory and ensure effective inbound and outbound logistics.3. Administer the transaction processes.

Directorate Supply Chain Management (Continue …)

1 D e p u t y D i re c t o r : A sse t M a n a g e m e nt

1 Assistant Director: Asset and D isposal Managem ent1 Senior Asset Controller (not funded)1 Asset Controller

D IVISIONASSET AND DISPOSAL MANAG EMENT

PURPO SE: TO ENSURE MANAGEMENT AND D ISPOSAL O F ASSETS

FUNCTIONS:1. Ensure effective stocktaking and movem ent of assets.2. Determ ine, im plem ent and m anage asset disposal strategies and processes.3. Determ ine and implement asset replacement and repair strategies, including budget planning.4. Ensure an effective loss control system.5. Maintain the asset register, loss register and other records.

Directorate Information Technology

1 Se n io r H e lp d esk Ad min istra tor2 H e lp d esk Ad min istra tor

1 Assista n t Dire cto r: In fo rma tio n Se cu rity

1 D ire ctor: In fo rma tio n Tech n o lo gy1 Se cre ta ry

1 D e p u ty D ire cto r: In fo rm a tio n Syste ms1 P ro je ct M a n a g er: In fo rm a tio n Syste m s (n o t fu n d e d)1 Assista n t M a n a g e r: N e two rk Op e ra tio ns1 Assista n t M an a g e r: N e two rks Ad m in istra tion (n o t fu n d e d)1 N e two rk Acco un ts Ad m in istra tor

1 Bu sin e ss An a lyst1 D e p u ty D ire ctor1 Syste m s An a lyst1 Ju n io r Bu sin e ss An a lyst

SUBDIRECTO RATESYSTEMS DEVELO PMENT AND

MAINTENANCE

PURPOSE: TO DEVELO P AND MAINTAIN ALL DEPARTMENTAL AND APPLICATION SYSTEMSFUNCTIONS:1. Provide information technology functional support and ensure appropriate use of information system s.2. Maintain inform ation system s.3. Manage projects for the development of new system s.4. Adm inister the enhancem ent of existing system s.5. Provide ongoing user support.

D IVISIONHELPDESK ADMIN ISTRATION

PURPOSE: TO PRO VIDE A HELPDESK SERVICE AND INFORMATION TECHNOLOG Y ADVICEFUNCTIONS:1. Render f irst, second, and third line support service.2. Provide information technology related advice to the department.3. Manage contracts and service level agreementsw ith S tate Information Technology Agency (S ITA) and other service providers.

SUBDIRECTO RATENETW O RKS AND INFRASTRUCTURE

ADMIN ISTRATION

PURPO SE: TO PROVIDE A RELIABLE AND EFFECTIVE NETWORK AND INFRASTRUCTURE SERVICEFUNCTIO NS1. Render networks services.2. Conduct analysis on the network grow th rate.3. Render an adm inistrative support service to the Department.4. Determ ine network infrastructure requirements for the Department.

D IVISIONSECURITY ADMINISTRATION

PURPOSE: TO RENDER NETW ORKS SECURITY ADVISORY SERVICES

FUNCTIONS:1. Render a network security service.2. Manage network vulnerabilit ies.3. Plan, im plement and m aintain security m easures.4. Support networks and helpdesk on operational advice.

D IRECTO RATEINFORMATIO N TECHNO LO GY

PURPO SE: TO DEVELO P AND MAINTAIN ALL DEPARTMENTAL SYSTEMS AND ENSURE A SO UND INFO RMATION TECHNOLOGY SERVICEFUNCTIO NS1. Develop and m aintain all departm ental application system s.2. Provide a helpdesk service and inform ation technology advice.3. Provide a reliable and effective network and infrastructure service.4. Render networks security advisory services.

ADDITIONAL DOCUMENTS AS REQUESTED

• COPY OF THE HR PLAN;• COPY OF THE TALENT MANAGEMENT

STRATEGY (Inclusive of the Recruitment and Retention Strategy); and

• COPY OF THE RECRUITMENT AND SELECTION POLICY

THANK YOU

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