BANK OF BARODA INVITATION FOR TENDER … OF BARODA INVITATION FOR TENDER OFFERS FOR PRINTING OF BANK’S ... by a Demand Draft or Banker’s Cheque of ... “Letter of …

Marketing Department 1

Zonal Office (Maharashtra &Goa),Sharada Centre,11/1, Khilare Path, Erandwana , Pune – 411004

BANK OF BARODA INVITATION FOR TENDER OFFERS FOR PRINTING OF BANK’S DIARIES - 2014 Sealed tenders are invited from experienced and reputed printers having printing arrangement at Pune, Mumbai, Thane, Navi-Mumbai, Nagpur, Aurangabad for printing of Bank’s diaries for the year 2014 and capable of English & Hindi data feeding and printing about 6000 diaries, within a period of -3- weeks after approval of printing material. Requirement is as under: Customer Diaries - 3500 (Three Thousand and Five hundred) may vary by +/- 10% Executive Diaries – 1000 (One Thousand) may vary by +/- 10% Officers Diaries – 1500 (Three Thousand and Five hundred) may vary by +/- 10% Phone Booklet - 1500 (Three Thousand and Five hundred) may vary by +/- 10% Quote should be submitted in Sealed Covers to the address mentioned below on or before 11.11.2013 by 4.00 p.m. The General Manager [Maha & Goa Zone] Bank of Baroda, Zonal Office, Sharda Centre, 2nd Floor, 11/1, Khilare Path, Erandwana, Pune- 411004 Time and Date of opening of Technical Bid will be 12.11.2013 at 12.00 noon. The date and time of opening of Commercial Bid will be communicated subsequently. Terms and conditions The following terms and conditions will be binding on all the vendors. These terms and conditions will also form a part of the purchase order, to be issued to the successful bidder(s) after the outcome of the tender process: I Qualification Criteria for the Printer / Bidder:

1. The Printers, who were shortlisted & selected in previous years and have not supplied the diaries as per the terms i.e Bank’s specifications and non-adherence to the time schedule of delivery etc in past, will not be considered. The Printer should have average annual turnover of Rs.25.00 lacs & above during the last 3 years, which is to be supported by Audited copy of Balance sheets / self certified copy, if under exempted category.

2. The Printer Company should have made profits in the last two financial years.

3. The Printer should have excellent track record /experience of Diary printing, which should be supported by documentary evidence like Purchase order, Invoice copy etc.



4. The Printer should have own printing facilities and other necessary set up at any of the location in Pune, Mumbai, Thane, Navi-Mumbai, Nagpur, Aurangabad and having capacity to complete the entire job (including delivery) within -3- weeks, after approval of printing material by the Bank. Further, Printer should have adequate infrastructure facilities to handle the job independently.

5. Bank reserve the right to visit the press at mutually convenient date and time at Banks Cost.

6. The Printer should not have been blacklisted by any Government or Private

organization.

7. The Printer is required to tender Earnest Money Deposit (EMD) of Rs.25,000/- (Rupees Twenty Five Thousand only) by a Demand Draft or Banker’s Cheque of any Nationalized Bank favoring BANK OF BARODA payable at Pune. The EMD by way of DD/Banker’s cheque is to be submitted along with the Tender and to be placed in the Envelope-1. Offers made without EMD will not be considered. Bank will not pay any interest on the EMD. BG in lieu of EMD will not be acceptable.

8. EMD of unsuccessful bidder will be refunded on placement of PO to successful

bidder.

9. The EMD of successful bidder will be refunded on the satisfactory completion of work, if the work is assigned to the Printer.

10. The EMD will be forfeited if:

The bidder withdraws his tender before processing of the same. The bidder withdraws his tender after processing but before acceptance of

“Letter of appointment” to be issued by the Bank. The bidder violates any of the provisions of the terms and conditions of this

TENDER specification.

11. Bank will not pay any interest on EMD, if Bank decided to cancel the Tender.

12. Language of Tender: The Tender prepared by the Bidder, as well as all correspondence and documents relating to the Tender exchanged by the Bidder and the Bank and supporting documents and printed literature shall be in English / Hindi/Marathi language only.

13. Bank reserves the right to call for any document, if not submitted with Technical BID.

14. The offers containing erasures or alterations will not be considered. There should be no hand-written material corrections or alterations in the offer. Technical details must be completely filled up.

15. Printer should comply with K.Y.C Norms and should attach the copies of the following

in support of the same :



i. Proof of address ii. Proof of Identity iii. Memorandum of Association (in case of Company) iv. Certificate of Commencement of Business (In case of Ltd. Company) v. Audited Copy of Balance sheet and Profit & Loss account for last -3-

years.

16. Technical Bid shall not mention about the rates/costs for the work.

17. Commercial Bid must be made in Indian Rupees only, including all taxes/octroi, transportation charges, etc. No price variation relating to increases in customs duty, excise, tax, price variation etc. will be permitted.

18. The quotation should be accompanied by a sample of diary of similar type / size, which will be kept on our records.

19. Sub tendering / contracting of the printing job or any part thereof will not be permitted.

20. Copy of all the printing materials should be presented well in advance for approval

prior to final printing of the Diaries.

21. In the event of any delay in adhering to the time schedule for Printing & Delivery by the specific date/ s, the printer shall be liable for penalty of 2% per week for delayed period (Maximum 10% of the value of work) as liquidated damages (LD) to the bank as well as forfeiture of the EMD. All diaries should be delivered to respective locations before deadline in 2-3 lots only.

22. If the work is not found to be of good quality and there is a variation from the specifications given, then Bank will have the right to make suitable deductions from the payable amount, including forfeiture of the EMD OR Bank reserves the right to cancel the contract for any serious discrepancy in the Diaries printed. Bank’s decision on seriousness of the discrepancies will be FINAL.

23. No advance payment will be made for executing the work order.

24. Payment would be made after the delivery of the Diaries at specified locations and on

production of supporting evidence of delivery and on satisfactory completion of the work and on presentation and verification of the Bill, octroi receipts. Income Tax etc. will be deducted at source (TDS) from the bills as required under I.T act at prevailing rates.

25. No interest charges or any other charges shall be payable except the rate quoted for

the required number of copies.

26. Bank will first scrutinize the technical bid to determine the technical eligibility of the bidder. Thereafter the Commercial bid will be opened for those bidders who are found technically eligible. The date of opening commercial bid will be conveyed separately.



27. Bank reserves the right to alter / modify the proposed job plan / items specified in the

tender. 28. The printer will pack and directly dispatch the printed material as and when required

by the Bank to its Zonal/ Regional Offices at Pune, Nagpur, Aurangabad, and Panjim ,Goa at their own cost.

29. The bidder shall keep confidential all the information relating to Bank’s business that

comes into its possession as a result of or in connection with this work.

30. Late Tender submission policy: Bidders are to provide detailed evidence to substantiate the reasons for a late Tender submission. Tenders lodged after the deadline for lodgment of Tenders may be registered by Bank of Baroda and may be considered and evaluated by the evaluation team at the absolute discretion of Bank of Baroda. It should be clearly noted that Bank of Baroda has no obligation to accept or act on any reason for a late submitted response to tender. Bank of Baroda has no liability to any person who lodges a late Tender for any reason whatsoever, including tenders taken to be late only because of another condition of responding.

31. Authorized signatory: The Bidder shall submit the authorized signatories who can discuss and correspond with the bank, with regard to the obligations under the contract.

32. Transportation and Insurance: All the costs should include cost, insurance and freight

(c.i.f). However, the Bidder has the option to use transportation and insurance cover from any eligible source. Insurance cover should be provided by the Bidder till the acceptance of the Diaries by Bank. The Bidders should also assure that the goods would be replaced with no cost to Bank in case insurance cover is not provided.

33. Bank of Baroda reserves the right to: Reject any and all responses received in response to the RFP Waive or Change any formalities, irregularities, or inconsistencies in proposal format

delivery To negotiate any aspect of proposal with any Bidder and negotiate with more than

one Bidder at a time Extend the time for submission of the tender Select the most responsive Bidder (in case no Bidder satisfies the eligibility criteria in

totality) Share the information/ clarifications provided in response to tender by any Bidder,

with any other Bidder(s) /others, in any form. Cancel the tender at any stage, without assigning any reason whatsoever. Bank

shall be entitled to reject any or all offers including incomplete offers, without assigning any reasons whatsoever. Bank reserves the right to make any changes in terms and conditions of the tender. Bank will not be obliged to meet and have discussions with any bidder, and or to consider any representations.

34. Applicable Law and Jurisdiction of Court: The Contract with the selected bidder shall be governed in accordance with the Laws of India for the time being enforced and will be subject to the exclusive jurisdiction of Courts at Pune jurisdiction (with the exclusion of all other Courts).



35. The bidders shall submit the proposals properly filed so that the papers are not loose. All the pages of the proposals including documentary proofs should be numbered as “ Page ____(current page) of _____(Total pages)” and be signed by authorized signatory (except literatures, datasheets and brochures). The current page number should be a unique running serial number across the entire proposal.

36. Bank reserves the right to alter/ modify the proposed job plan / items specified in the

tender. Bank also reserves the right to delete one or more items from the list of items specified in tender.

37. Canvassing is prohibited and will lead to disqualifications.

38. General terms :

a) The cover page design, the colour insertions and matter i.e of approx. 60 and 40 pages shall be provided by the Bank in English and Hindi. The typesetting / layout shall be the responsibility of the printer as per Bank’s requirement.

b) Responsibility of the accuracy for printing the Diaries as per the design given by the Bank will be with the printer only.

c) Description, specification & Scope of Work shall be as per Annexure-C.

39. Important Instructions : Sealed - 3 - envelopes to be submitted as under (In duplicate i.e each two set) :

ENVELOPE I Superscribed “ ËMD of Rs.25,000/- ” EMD of `25,000/- by way of DD or Banker’s Cheque favoring BANK OF

BARODA payable at Pune. ENVELOPE II Superscribed : “Bank of Baroda Diaries 2014 – Technical Bid”

Containing covering Letter as per Annexure A. Technical Bid as per Annexure ‘B’

ENVELOPE III Superscribed: “Bank of Baroda Diaries 2014 –Commercial Bid” Contents: Commercial Bid as per Annexure D.

CARE: we repeat, three separate envelopes to be submitted (In duplicate i.e each two set) as mentioned above. In ENVELOP I Zerox copy of DD for Rs.25,000/- may be put in one of the envelops. Address for Communication, Submission of Bid and Place of opening of Tender offers: The General Manager [Maha & Goa Zone] Bank of Baroda, Zonal Office, Sharda Centre, 2nd Floor, 11/1, Khilare Path, Erandwana, Pune- 411004 Telephone No- 020-25463316/ 25423314, Email: [email protected] General Manager Maha & Goa Zone



ANNEXURE A COVERING LETTER FOR TECHNICAL BID (TO BE SUBMITTED ON PRINTER’S LETTERHEAD) Reference No Date : The General Manager Bank of Baroda, Zonal Office, 11/1 Khilare Path, Erandwane, Pune- 411004 Dear Sir, Re: Tender for Printing of diaries – Technical Bid We hereby submit the details of Technical Bid as per Annexure B for printing of diaries for the year 2014. Details of the DD / Banker’s Cheque enclosed for Rs.25,000/- towards EMD : No_________________Bank_______________________________Branch_____________ We declare that our firm / company have not been blacklisted by any government or Private organizations. We hereby declare that the statements made in this Bid are true, complete and correct to the best of my / our knowledge and belief. I / We understand that in the event of any information being false or incorrect and not satisfying the eligibility criteria according to the requirements of the Bank our bid is liable to be rejected at any stage. We agree that the Earnest Money Deposit (EMD) will be retained by the bank and no interest will be paid on it till the satisfactory completion of the Job and the final settlement of the Bills. We also agree that the bank reserves the right to forfeit the Earnest Money Deposit (EMD) if we fail to fulfill the terms and conditions. This will be in addition to any other penalty imposed by the bank. We unconditionally agree to abide by the Terms and Conditions as specified by the Bank. Yours Faithfully, Seal of the Firm / Company Signature of the Authorized Person Date : Place :



ANNEXURE B (TO BE SUBMITTED ON PRINTER’S LETTERHEAD) Details for the Technical Bid for printing of Diaries 2014 (Details filled in this form must be accompanied by sufficient documentary evidence) To, The Deputy General Manager [Maha & Goa Zone] Bank of Baroda, Zonal Office, Sharda Centre, 2nd Floor, 1/1, Khilare Path, Erandwana, Pune- 411004

Sr.No Particulars Details Page No.

(i) Name of Printing Press/Company

(ii)

Complete address of Administrative / Corporate office (including e-mail, telephone & fax numbers)

(iii)

Address of Printing Press (Please specify the different locations of your Press with complete address if applicable)

(iv) The details of authorized Person to make commitments to the Bank.

Name

Designation

e-mail ID Tel No & Mobile No.

(v) Type of organization : Public Limited/Private Limited / Partnership / Proprietary firm

(vi) Date of commencement of Printing Business

(vii)

Financial Details 2010-11 2011-12 2012-13

a Turnover (Rs. in lacs)

b Profit (Rs. in lacs)

c Sales Tax-Registration No



d Income Tax No. (PAN)

(viii) Name and designation of the contact person, telephone number and mobile number

(ix) Credentials :

a) Whether you have done any work for any office of Bank of Baroda in the past. If yes, give details.

b) Whether you are in the panel of any nationalized bank / PSU / reputed Public Ltd Co. If yes, please submit details.

c) List of Important clients you served during the last -3- years, supported by documentary proof (Work Order, bills,).

.

(xii) Other Relevant Information :

a) Interest of any staff member / Director of Bank of Baroda

Seal of the Firm / Company Signature of the Authorized Person Date : Place :



Annexure C

TYPE – I CUSTOMER DIARY THE QUOTATION TO INCLUDE THE TYPE AND MAKE OF PAPER, TYPE OF COVER, THE

DELIVERY PERIOD [i.e., NO. OF DAYS REQUIRED FOR DELIVERY FROM THE DATE OF ORDER ACCEPTANCE]

THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE, WHICH WILL BE KEPT ON OUR RECORDS.

Description Specification Comply

Yes/ No

Size 1. 22.5 cms (height) x 15.0 (width) cms- Outer size 2. 21.9 cms (height) x 14.3 (width) cms- Inner size

Quantity 3500 Nos. Cover Type 1. Hard case Binding on compact line machines.

2. 170 GSM BILT Art Paper for Bank’s cover design in 04 colours with Machine Matt lamination.

3. 120 GSM BILT Maplitho for Cover-Inner page-Front & Inner page-Back (End pages)

Bank’s name, Logo, year to be printed on cover-1 of diary

Design/ Artwork/ Informative pages

As per Bank’s approved design - would be provided in “CDR” /”AI” / “Excel” / “MS Word” file.

Inside Paper 80 GSM Superior White – for Diary pages.1 DAY A PAGE i.e., SINGLE DATE DIARY –(Saturday and Sunday clubbed) with hourly appointment [8.00 a.m. to 8.00 p.m.]

Printed Matter 10 Pages – Bilingual (English and Hindi) approximately. As per printing matter provided by the Bank (in Word/Excel files to be converted into Cdr/ Pagemaker format Page)

Ink Single color ( shade to be approved before printing)-for text and ruling lines

Packing To be wrapped in plastic transparent cover Delivery Printer will have to complete the delivery to all the destinations within -

3- weeks from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per week will be levied (max 10%). The delivery schedule will be: 1314 at Zonal Office, Pune. 765 at Regional Office, Aurangabad 880 at Regional Office, Nagpur & 541 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations.

Layout Details /Other requirements

1. Bank’s Logo + Miniature calendar (current and succeeding month) on upper portion of each page.

2. Book Marker Thread. 3. 26 Full page (13 pages both sides) Bank’s advertisement

insertions in four colour 100 gsm art paper (Creative to be provided by Bank.).

Action Plan Month Calendar + Objectives this month- single page insertion preceding each month. (adjusted after the bank’s advertisement insertion each month)

THE APPROVED SAMPLE AND OTHER DETAILS ARE AVAILABLE AT OUR ZONAL OFFICE FOR DISPLAY.



TYPE – II ...Continued Annexure C

EXECUTIVE DIARY THE QUOTATION TO INCLUDE THE TYPE AND MAKE OF PAPER, TYPE OF COVER, THE

DELIVERY PERIOD [i.e. NO. OF DAYS REQUIRED FOR DELIVERY FROM THE DATE OF ORDER ACCEPTANCDE]

THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE.

Description Specification Size 1. 25.4 cms (height) x 18.4 (width) cms- Outer size

2. 24.6 cms (height) x 17.6 (width) cms- Inner size Quantity 1000 Nos. Cover Type 1. Hard case Binding on compact line machines.

2.170 GSM BILT Art Paper for Bank’s cover design in 04 colours with Machine Matt lamination. 3.120 GSM BILT Maplitho for Cover-Inner page-Front & Inner page-Back (End pages) 3. Bank’s name, Logo, year to be printed on cover-1 of diary



Inside Paper 90 GSM Superior White– for Diary pages. 2 DAYS A PAGE i.e., TWO DATE DIARY –(Saturday and Sunday clubbed)with hourly appointment [8.00 a.m. to 8.00 p.m.]

Printed Matter 20 pages – Bilingual (English and Hindi) approximately. 10 Pages – English approximately.

As per printing matter provided by the Bank (in Word/Excel files to be converted into Cdr/ Pagemaker format Page)


Packing To be wrapped in plastic transparent cover. Delivery Printer will have to complete the delivery to all the destinations within -3-

weeks from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per week will be levied (max 10%). The delivery schedule will be: 450 at Zonal Office, Pune. 200 at Regional Office, Aurangabad 200 at Regional Office, Nagpur & 150 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations.






THE APPROVED SAMPLE AND OTHER DETAILS ARE AVAILABLE AT OUR ZONAL

OFFICE FOR DISPLAY.



...Continued Annexure C

TYPE – III OFFICER DIARY THE QUOTATION TO INCLUDE THE TYPE AND MAKE OF PAPER, TYPE OF COVER, THE


THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF DIARY OF SIMILAR TYPE / SIZE, WHICH WILL BE KEPT ON OUR RECORDS.


Yes/ No

Size 1. 22.5 cms (height) x 15.0 (width) cms- Outer size 2. 21.9 cms (height) x 14.3 (width) cms- Inner size

Quantity 1500 Nos. Cover Type 1. Hard case Binding on compact line machines.

2.170 GSM BILT Art Paper for Bank’s cover design in 04 colours with Machine Matt lamination. 3.120 GSM BILT Maplitho for Cover-Inner page-Front & Inner page- Back (End pages) Bank’s name, Logo, year to be printed on cover-1 of diary



Inside Paper 80 GSM Superior White – for Diary pages.1 DAY A PAGE i.e., SINGLE DATE DIARY –(Saturday and Sunday clubbed) with hourly appointment [8.00 a.m. to 8.00 p.m.]

Printed Matter 25 pages – Bilingual (English and Hindi) approximately. 25 Pages – English approximately.



Packing To be wrapped in plastic transparent cover Delivery Printer will have to complete the delivery to all the destinations within -

3- weeks from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per week will be levied (max 10%). The delivery schedule will be: 700 at Zonal Office, Pune. 260 at Regional Office, Aurangabad 250 at Regional Office, Nagpur & 190 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations.









...Continued Annexure C

TYPE – IV

PHONE BOOKLET THE QUOTATION TO INCLUDE THE TYPE AND MAKE OF PAPER, TYPE OF COVER, THE


THE QUOTATION SHOULD BE ACCOMPANIED BY A SAMPLE OF PHONE BOOKLET OF SIMILAR TYPE / SIZE, WHICH WILL BE KEPT ON OUR RECORDS.


Yes/ No

Size 22.5 cms (height) x 15.0 (width) cms- Quantity 1500 Nos. Cover Type 1. Section Sewing with Perfect Binding.

2. 250 GSM BILT Art Card for Bank’s cover design in 04 colours with Machine Matt lamination.



Inside Paper 70 GSM Maplitho Printed Matter 70 pages – Bilingual (English and Hindi) approximately.



Delivery Printer will have to complete the delivery to all the destinations within -3- weeks from date of placing the order. In case of delay in performing allotted job, i.e within -3- weeks from the date of placing order, penalty of 2% per week will be levied (max 10%). The delivery schedule will be: 1425 at Zonal Office, Pune. 750 at Regional Office, Aurangabad 725 at Regional Office, Nagpur & 600 at Regional Office, Panjim Printer should submit the proof of delivery of diary to respective destinations.




ANNEXURE D (TO BE SUBMITTED ON PRINTER’S LETTERHEAD) Reference No Date : The Deputy General Manager Bank of Baroda, Zonal Office, 11/1 Khilare Path, Erandwane, Pune- 411004 Dear Sir, Re: COMMERCIAL BID FOR PRINTING OF DIARIES- 2014

Particulars Quantity Rate per diary (Rs)

Amount (Rs) [Quantity X Rate]

Customer Diary Executive Diary Officer Diary Phone Booklet Total The rates quoted are inclusive of all taxes, levies, VAT, excise, sales tax, octroi, transportation etc. We further undertake / declare as follows:

1. Commercial Bid and our offer shall remain binding upon us and may be accepted by the Bank.

2. If our bid is accepted we undertake to deliver the diaries within the schedule time frame.

3. We assure and undertake to complete the job within the period of -3- weeks from the date of approval of printing material as per the specifications mentioned in Annexure A and subsequent changes made, if any.

4. We are agreeable to receive the payment after completion of the job as per the Bank’s satisfaction.

5. We are agreeable for Penalty of 2% per week for delay beyond delivery schedule and forfeiture of EMD if we violate any of the terms and conditions set by the bank.

6. We have not been barred / black-listed by any regulatory/ statutory authority.

Seal of the Firm / Company Signature of the Authorized Person Date : Place : End of Document -------------------X---------------------X--------------------X---------------------X-----------------------X---------

Documents

BANK OF BARODA INVITATION FOR TENDER … OF BARODA INVITATION FOR TENDER OFFERS FOR PRINTING OF BANK’S ... by a Demand Draft or Banker’s Cheque of ... “Letter of …