BASIC EXCEL 2007BASIC EXCEL 2007

Mrs. MaciasMrs. Macias

Computer ScienceComputer Science

Summer 2008Summer 2008

MS EXCEL 2007MS EXCEL 2007

Organize dataOrganize data Complete calculationsComplete calculations Graph dataGraph data Professional looking reportsProfessional looking reports Publish organized data to the WebPublish organized data to the Web Access “Real-time” data from Web Access “Real-time” data from Web

sitessites

4 MAJOR PARTS OF EXCEL4 MAJOR PARTS OF EXCEL

(1.) Workbooks and Worksheets-(1.) Workbooks and Worksheets- Workbooks are a collection of worksheetsWorkbooks are a collection of worksheets Worksheets – enter, calculate, manimpulate, and Worksheets – enter, calculate, manimpulate, and

analyze data. analyze data. Worksheet = spreadsheetWorksheet = spreadsheet

(2.) Charts – Excel can draw many types(2.) Charts – Excel can draw many types (3.) Tables - organize and sort data(3.) Tables - organize and sort data (4.) Web Support – save worksheets in html (4.) Web Support – save worksheets in html

format so can be format so can be viewed/manipulated viewed/manipulated using a using a browserbrowser

Project #3 – Worksheet with an Project #3 – Worksheet with an Embedded ChartEmbedded Chart

OverviewOverview Enter text into the worksheetEnter text into the worksheet Add totals to the worksheetAdd totals to the worksheet Save the workbook that contains the Save the workbook that contains the

worksheetworksheet Format the text in the worksheetFormat the text in the worksheet Insert a chart in the worksheetInsert a chart in the worksheet Save the workbook a second time using the Save the workbook a second time using the

same file namesame file name Print the worksheetPrint the worksheet

General Project Guidelines – General Project Guidelines – ExcelExcel

(1.) Select (1.) Select titlestitles and subtitles for the and subtitles for the worksheet – Remember worksheet – Remember lessless is more. is more.

(2.) Determine the (2.) Determine the contentscontents for for rows and columns.rows and columns.

(3.) Determine the (3.) Determine the calculationscalculations that that are needed.are needed.

(4.) Determine where to (4.) Determine where to savesave the the workbook.workbook.

General Project Guidelines – General Project Guidelines – ExcelExcelCont’dCont’d

(5.) Identify how to (5.) Identify how to formatformat various various elements of the worksheet. elements of the worksheet. (Appearance)(Appearance)

(6.) Decide on the type of (6.) Decide on the type of chartchart needed.needed.

(7.) Establish where to (7.) Establish where to positionposition and and how to how to format the chartformat the chart itself. itself.

CREATE SHORTCUTS/(ICONS) CREATE SHORTCUTS/(ICONS) ON YOUR DESKTOPON YOUR DESKTOP

STARTSTART ALL PROGRAMSALL PROGRAMS MS OFFICEMS OFFICE WORD – RIGHT CLICKWORD – RIGHT CLICK SEND TOSEND TO DESKTOP (CREATE SHORTCUT)DESKTOP (CREATE SHORTCUT) REPEAT FOR EXCEL, POWERPOINT, AND REPEAT FOR EXCEL, POWERPOINT, AND

MAVIS 15MAVIS 15

OPEN UP EXCELOPEN UP EXCEL

MAXIMIZE EXCELMAXIMIZE EXCEL MAXIMIZE WORKSHEET IF NOT ALREADYMAXIMIZE WORKSHEET IF NOT ALREADY When starts it creates a new blank When starts it creates a new blank

workbook called Book1. The workbook is workbook called Book1. The workbook is like a notebook with various worksheets.like a notebook with various worksheets.

Blank workbook has three blank Blank workbook has three blank worksheets. You can add more and worksheets. You can add more and change the name on the tabs as change the name on the tabs as necessary.necessary.

PARTS OF EXCEL PARTS OF EXCEL WORKBOOKWORKBOOK

Document WindowDocument Window RibbonRibbon Mini Toolbar and Shortcut MenusMini Toolbar and Shortcut Menus Quick Access ToolbarQuick Access Toolbar Office ButtonOffice Button

WORKSHEETWORKSHEET Organized into a rectangular grid containing Organized into a rectangular grid containing

vertical columns and horizontal rowsvertical columns and horizontal rows.. A A column lettercolumn letter above the grid, also called above the grid, also called

the the column headingcolumn heading, , identifies each column. identifies each column. A A row numberrow number on the left side of the grid, also on the left side of the grid, also

called the called the row heading, row heading, identifies each row.identifies each row. The intersection of each column and row is a The intersection of each column and row is a

cell.cell. Cell referenceCell reference = coordinates of the = coordinates of the

intersection of a column and row. For intersection of a column and row. For example, cell D11 is located in column D and example, cell D11 is located in column D and row 11.row 11.

ACTIVE CELLACTIVE CELL

The cell in the worksheet where you The cell in the worksheet where you currently are located and can enter currently are located and can enter data.data.

Excel tells you where you are or the Excel tells you where you are or the active cell active cell by:by:

(1.) (1.) heavy borderheavy border around the cell around the cell (2.) (2.) active cell referenceactive cell reference in the “Name Box.”in the “Name Box.” (3.) (3.) highlighted row and columnhighlighted row and column

GRIDLINESGRIDLINES

The horizontal and vertical lines The horizontal and vertical lines running through the worksheet. The running through the worksheet. The gridlines make it easier to see and gridlines make it easier to see and identify each cell in the worksheet.identify each cell in the worksheet.

Mouse PointerMouse Pointer

Looks like Looks like block plus signblock plus sign whenever located in a cell in the whenever located in a cell in the worksheet. worksheet.

Looks like Looks like block arrowblock arrow whenever whenever

you are outside the worksheet or you are outside the worksheet or drag cell contents between rows or drag cell contents between rows or columns.columns.

WORKSHEET WINDOWWORKSHEET WINDOW

Normal view – default view Normal view – default view To the right and below the WS are:To the right and below the WS are:

Scroll barsScroll bars Scroll arrowsScroll arrows Scroll boxesScroll boxes Tab split boxTab split box

STATUS BARSTATUS BAR

Status barStatus bar – presents info about the – presents info about the ws, the function of the button the ws, the function of the button the mouse is pointing to, or the mode of mouse is pointing to, or the mode of Excel.Excel.

Mode indicatorsMode indicators – Ie. Enter, Ready; – Ie. Enter, Ready; appear on the status bar and specify appear on the status bar and specify the current mode of Excelthe current mode of Excel

EnterEnter – Excel is in the process of accepting data – Excel is in the process of accepting data through the keyboard into the active cellthrough the keyboard into the active cell

ReadyReady – Excel is ready to accept the next command – Excel is ready to accept the next command or data entryor data entry

KEYBOARD INDICATORSKEYBOARD INDICATORS

Show which “toggle” keys are Show which “toggle” keys are engagedengaged

For example, scroll lock, number For example, scroll lock, number lock, Insert, etc.lock, Insert, etc.

Appear to the right of the mode Appear to the right of the mode indicatorindicator

RibbonRibbon

TabsTabs GroupsGroups CommandsCommands