Basic Training Guide Template - Avondale College

STUDENT CONNECT

VET ENROLMENT GUIDE

Student Connect - Enrolment Guide

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Contents of Enrolment Guide

Using Student Connect ............................................................................................................................................ 4 How to Access Student Connect .............................................................................................................................. 4 How to change your password ................................................................................................................................. 4

Online Enrolment using Student Connect ................................................................................................ 4 Login to Student Connect ........................................................................................................................................ 5

Online Enrolment ........................................................................................................................................ 6 Where do I go in Student Connect to enrol? ............................................................................................................. 6 Steps to complete online Enrolment ......................................................................................................................... 6

Step 1 Disclaimer ........................................................................................................................................ 6 Student Disclaimer .................................................................................................................................................. 6

Step 2 Check Personal Details .................................................................................................................. 7 Personal Profile ....................................................................................................................................................... 7

Step 3 Update Address Details .................................................................................................................. 7 My Address ............................................................................................................................................................. 7 Updating Addresses ................................................................................................................................................ 7

Step 4 Provide NSW Government Statistical Information........................................................................ 9 Background ............................................................................................................................................................. 9 Q1 ........................................................................................................................................................................... 9 Q2 ........................................................................................................................................................................... 9 Q3 ........................................................................................................................................................................... 9 Q4 ........................................................................................................................................................................... 9 Q5 ......................................................................................................................................................................... 10 Q6 ......................................................................................................................................................................... 10 Q7 ......................................................................................................................................................................... 10 Q8 ......................................................................................................................................................................... 10 Q9 ......................................................................................................................................................................... 10 Q10 ....................................................................................................................................................................... 10 Q11 ....................................................................................................................................................................... 10

Step 5 Provide Federal Government Statistical Information ................................................................. 11 Background ........................................................................................................................................................... 11 Q1 ......................................................................................................................................................................... 11 Q2 ......................................................................................................................................................................... 11 Q3 ......................................................................................................................................................................... 11 Q4 ......................................................................................................................................................................... 11 Q5 ......................................................................................................................................................................... 11 Q6 ......................................................................................................................................................................... 11 Q7 ......................................................................................................................................................................... 11 Q8 ......................................................................................................................................................................... 12 Q9 ......................................................................................................................................................................... 12 Q10 ....................................................................................................................................................................... 12 Q11 ....................................................................................................................................................................... 12

Step 6 Unique Student Identifier (USI) .................................................................................................... 13 Verify my USI ........................................................................................................................................................ 13

Step 7 Study Reason ................................................................................................................................ 13 Course Study Reason............................................................................................................................................ 14

Step 8 Provide Avondale Specific Details ............................................................................................... 14 Other Details ......................................................................................................................................................... 14 Religion ................................................................................................................................................................. 14 Employing Body .................................................................................................................................................... 14

Step 9 Update Course Completion .......................................................................................................... 14 Nominate Your Completion Year............................................................................................................................ 14

Step 10 Select / Confirm Units ................................................................................................................. 15 Unit Enrolment....................................................................................................................................................... 15 Confirming Units .................................................................................................................................................... 15 Check Your Units................................................................................................................................................... 15 How to Confirm Units ............................................................................................................................................. 15 Add a Unit ............................................................................................................................................................. 16 Change Location, Mode or Type of Unit ................................................................................................................. 17


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Discontinuing an Enrolled Unit ............................................................................................................................... 17 Reinstating a Discontinued Unit ............................................................................................................................. 17 Removing a Unit from the Cart ............................................................................................................................... 18 Clearing the Cart ................................................................................................................................................... 18 Saving Final Changes............................................................................................................................................ 18 What is an Invalid Unit? ......................................................................................................................................... 18

Step 11 Student Declaration .................................................................................................................... 19 Further Changes ....................................................................................................................................... 19 Enrolment Record .................................................................................................................................... 19 Class TImetable ........................................................................................................................................ 19


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Online Enrolment using Student Connect

Using Student Connect

The ‘Student Connect Information Guide’ provides a summary of what Student Connect is and what you can do in Student Connect.

The Information Guide is available via the STUDENT link on the Avondale

website: http://www.avondale.edu.au/.

How to Access Student Connect

Access to Student Connect is available via the STUDENT link on the Avondale

website: http://www.avondale.edu.au/.

OR go directly to: https://student.connect.avondale.edu.au/

How to change your password

From the ‘Students’ menu, select the ‘Student Portal’ option from the menu at the left.

You will be asked to log in to access the ‘Change Password’ option on the Student Portal page. Once you have logged in using your old password, you will be able to change it to a new password. If you cannot remember your old password, please follow the instructions on this login page to have your password reset.

http://www.avondale.edu.au/

http://www.avondale.edu.au/

https://student.connect.avondale.edu.au/


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Login to Student Connect

To enrol online you need to log in to Student Connect using your Student Connect user ID and password.

Your User ID is your student number (E.g. s16030543) and your password is your Avondale Network password.

This information is sent to new students via SMS and can also be found in the ‘Using Avondale Online Services’ document that was sent to your student email inbox when you first started.)


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Online Enrolment

Where do I go in Student Connect to enrol?

Select ‘self enrolment’ from the ‘ENROLMENT DETAILS’ menu to display the enrolment steps page.

Steps to complete online Enrolment

Individual self enrolment steps are listed and can be selected by clicking the link for each step.

Steps must be completed in the order displayed. Steps further down the list are not available until the previous mandatory steps have been completed. It is not necessary to complete all enrolment steps in one session. Completed steps are saved and you can continue your enrolment at a later date. These steps can be viewed at any time by selecting ‘self enrolment’ from the menu.

A indicates a completed step.

Mandatory steps are indicated by .

‘Next Step’ and ‘Previous Step’ links are available as you progress through the enrolment steps.

TIP - Navigation links are available for each enrolment step so you can return to the main menu.

Step 1 Disclaimer

Student Disclaimer Please read this legal notice carefully and ensure you understand the conditions of using Student Connect before proceeding.

Click and then click Next Step: button.

TIP - Make sure that for each step the message shows

‘Your submission was successful’ before proceeding to the next step.


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Step 2 Check Personal Details

Personal Profile You may change or add only your ‘Preferred Given Name’ here.

Please be aware that this name will be used on some documentation.

Other changes can be made by a request through the Academic Office, with submission of official documentary evidence.

Once you are satisfied your preferred given name is correct:

Click and then click Next Step: button.

Step 3 Update Address Details

My Address Postal Address Details:

Current and future address details are displayed here. You must ensure your contact address and details are kept up to date so that you receive important official correspondence from Avondale College.

IMPORTANT These need to be updated by you as soon

as you change any of your contact details.

Other Address Details:

Emergency and other addresses are displayed here. Please ensure that these contact details are kept up to date should it be required.

If there are no changes to make click button and move to the Next Step.

Updating Addresses Click the button to add or to change an address.

Select the type of postal addess.

OR

TIP - You may need to scroll down to enter address details.

Type in the new details and the effective date (only required if its valid date is other than today).

Click when the correct details have been entered.

OR


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Click if you wish to discontinue an address.

When changes have been completed click the button and move to the Next Step:


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Step 4 Provide NSW Government Statistical Information

Background NSW Government statistics are mandatory.

New students are required to complete all questions.

Returning students will have some previously stored responses and must ensure

that all details are correct and updated as required.

Q1 Please indicate the postcode of where you live.

If you live within Australia state the postcode otherwise tick the box ‘I have and overseas address (postcode not required)’.

Q2 Indicate what language you speak at home.

If you only speak English tick the ‘No, English only’ box. OR if you speak another

language select the button which will open up a window with a droplist.

Select the dropdown to view the list. Select the appropriate language from the list.

This will place yje language into the box as follows:

Then press the button.

Q3 Indicate how well you can speak English by ticking the appropriate box.

Q4 Indicate in which country you were born.

If you were born in Australia Tick the box.

If you were born in another country go to the button. This will bring up a new

window with a drop list. Select the and choose your country of birth from the list.

Pressress the button.


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Q5 Indicate whether you are of Aboriginal or Torres Strait Islander origin.

Q6 Select the box which best describes your current employment status.

Q7 Indicate whether you are attending school. Eg High School or Secondary School.

Q8 Indicate the year that you completed your highest school level. Eg 2010

Q9 Indicate your highest completed school level or year. Eg Completed Year 10

Q10 Please select all applicable qualifications that you have successfully fully completed by ticking ALL applicable boxes. If you have completed more than 1 listed then select all of the relevant ones.

Q11 Specify whether or not you have a disability. This question is mandatory. If you would like to be contacted by the Equity Officer regarding your disability, please tick the associated box.

Once all questions have been answered in this step click to submit your responses.

IMPORTANT - If an error is returned at this point it is important to check

all changes you have made before re–confirming as some details may not be retained with an unsuccessful submission.

When your submission is successful proceed to the next step:

TIP – After submitting you will return to the top of the page. Select the ‘Click here to view the next step.’ link to move to the bottom of

the page.

Click the Next Step: to continue.


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Step 5 Provide Federal Government Statistical Information

Background Federal Government statistics are mandatory.

New students are required to complete all questions.

Returning students will have some previously stored responses and must ensure

that all details are correct and updated as required.

Q1 A response is required by all students. Tick the option which applies.

Q2

Indicate your citizenship status for this year. Tick the option which applies.

IMPORTANT - Your citizenship status cannot be changed online.

To change your citizenship you will need to contact Student Finance with original documentation.

Q3 Enter postcode or country of permanent home residence.

Only enter a postcode if your permanent home residence is in Australia. If it is outside of Australia, state the actual overseas country.

Search and select from the button if required.

Q4 Indicate postcode or country of residence during this year.

Only enter a postcode if your permanent home residence is in Australia. If it is outside of Australia, state the actual overseas country.

Search and select from the button if required

Q5 Indicate where you were born and/or your year of arrival.

TIP - If you tick ‘Born in Australia’ the ‘Never arrived in Australia’ box will be automamatically ticked. (This is considered correct as you are not identified as arriving in Australia from another country).

Search and select from the button for other countries.

Q6 Indicate language normally spoken at home. For other languages search and

select from the button if required.

Q7 Indicate permanent home residence during Year 12 (or your final year of school). If this was in Australia, enter the postcode. If it was outside of Australia (overseas), enter the name of the town and country.


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Q8 All sections of this question must be completed to indicate previous education commenced and the last year of enrolment.

If you select either the ‘Commenced’ or ‘Completed’ options, you must also enter the last year of enrolment.

TIP - If this question refers to Post-graduate courses of any type – this

means a course undertaken after you have completed a Bachelors Degree course.

Q9 Indicate whether you have completed your final year of Secondary education. If so make sure you also enter the last year of enrolment.

Q10 Indicate what level of Education your Parent/Guardian achieved. Select from the list provided.

TIP - If you are not sure select the ‘Don’t Know’ option from the List.

Q11 Specify whether or not you have a disability. This question is mandatory. If you would like to be contacted by the Equity Officer regarding your disability, please tick the associated box.

Once all questions have been answered on this step click to submit your responses.

IMPORTANT - If an error is returned at this point it is important to check

all changes you have made before re–confirming as some details may not be retained with an unsuccessful submission.

When your submission is successful proceed to the next step:

TIP – After submitting you will return to the top of the page. Select the ‘Click here to view the next step.’ link to move to the bottom of the page.

Click the Next Step: to continue.


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Step 6 Unique Student Identifier (USI)

Verify my USI The government requires all VET students to have a Unique Student Identifier (USI).

If you have an existing USI please provide it here and Verify the USI by submitting

the Verify option.

Please ensure that your name in the USI government system and that you have provided to Avondale are the same as what has been provided when applying for your USI as the USI will not Verify.

If you do not have a USI you will need to provide obtain one through the government website www.usi.gov.au by supplying appropriate documents. Refer to the USI website for more information.

If you get the following message you have mistyped or entered an incorrect USI.

Click to complete then select the Next Step:

Step 7 Study Reason

http://www.usi.gov.au/


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Course Study Reason

The government requires Avondale to survey the reasons for you choosing to study your course.

Please indicate out of the listed options what BEST describes your reason for

studying this course.

Click to complete then select the Next Step:

Step 8 Provide Avondale Specific Details

Other Details Avondale specific questions or information that may be required throughout your study.

Religion The religion question is mandatory. Select details for ‘Religion’ and ‘Employing Body’ from the drop-downs.

Employing Body The Employing Body question identifies students whose parents are employed by the Seventh-day Adventist Church, such as a School or other entity operated by the Church.

It is important to recognise that the School Systems are listed separately to the Church System for each Australian State / Conference)

TIP – Leave employing body blank if it does not apply to you.

Click .to complete this step then select the Next Step:

Step 9 Update Course Completion

Nominate Your Completion Year

Enter the year you expect to complete (graduate from) your course in the

‘Nominated Completion Year’ box. Select a completion period (mid-year or end of

year) for that year from the drop-down then click the button.

Select the Next Step:


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Step 10 Select / Confirm Units

Unit Enrolment This step is where you enrol in the units (subjects) for which you are going to study for the relevant teaching period eg Semester, Intensive or Term.

You can enrol in your units by either confirming units already in the shopping cart, or by adding units.

Confirming Units You may have units already listed the first time you open this step. If you look at the ‘Status’ of these units it is‘UNCONFIRM’. You must CONFIRM the unit/s

to be officially enrolled in them.

IMPORTANT – You MUST CONFIRM your enrolment in all units (subjects) you plan to undertake in a given teaching period. They also MUST have a status of ENROLLED.

Check Your Units Before you CONFIRM your enrolment in a unit, make sure you check that it is correct in regard to the:

unit code

mode of study (on-campus, distance or mixed mode)

campus you are studying through

teaching period in which the unit is to be undertaken.

Units are listed by code and it is important to check that the correct number of units is listed for each teaching period (semester). For a unit (subject) information please consult your Course Convenor

TIP – VET units are currently run only with a mode of On-Campus on LAKEMAC for VET Semester 1 (V1) or VET Semester 2 (V2) for Certificate and Diploma level courses.

How to Confirm Units To confirm currently listed units tick the box for each unit.

Once you have confirmed all the units in which you wish to enrol, select

to accept the changes you have made and complete the enrolment into these units.

IMPORTANT – You MUST make sure you select PROCEED to Check Out to enrol in the units that you have ticked.


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Units for both Semesters 1 & 2 in a given year can be confirmed and you are advised to enter all units for the year if you plan to study for the full year. Changes can be made during the enrolment period prior to the commencement of Semester 2 if necessary.

Add a Unit If there are no units listed for you, you need to add them to the Shopping Cart yourself.

IMPORTANT – Before you do this make sure you know which units

you need to enrol in.

If you need advice in regard to the units in which you should enrol you need to contact your Course Convenor. Contact information for your Convenor can be found on the Avondale website. http://www.avondale.edu.au/academic_disciplines::School_of_Education::Outdoor_Recreation/ A search for a specific unit code can be executed by using the unit code search. Wildcards (%) may be used in this search.

OR

Selecting the button will allow a unit search by other criteria including: faculty, level, campus and class.

Add the selected unit to the Cart by ticking the box then

OR click to return to the unit list.

See Sample Shopping Cart below:

IMPORTANT –To be properly enrolled, each unit MUST have a status

of ENROLLED. To complete this enrolment go to the ‘Saving Final Changes’ section of this document.

http://www.avondale.edu.au/academic_disciplines::School_of_Education::Outdoor_Recreation/

http://www.avondale.edu.au/academic_disciplines::School_of_Education::Outdoor_Recreation/


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Change Location, Mode or Type of Unit

To change a unit attempt, click the button.

Options exist to change Attendance Location, Mode and Type if applicable. Select by ticking the required ‘Action’ box.

For Example:

To change from ‘Distance’ to ‘Oncampus’ for a unit select for the On-

Campus unit and click .

Or

Click to return to the previous page without making any change.

IMPORTANT – To complete and finalise the change of Location, Mode or Type, make sure you complete the ‘Saving Final Changes’ section of this document.

Discontinuing an Enrolled Unit IMPORTANT – It is important when discontinuing a Unit that you are

aware of any Academic and Financial implications. Check the relevant policies regarding these.

To ‘Discontinue’ a unit in which you are already enrolled select the

box.

IMPORTANT – To complete and finalise the Discontinuation of the

unit make sure you complete the ‘Saving Final Changes’ section of this document.

Reinstating a Discontinued Unit

If you have Discontinued a unit and wish to re-enrol in the unit you can do this

by selecting

IMPORTANT – To complete and finalise the reinstating if the

Discontinued unit make sure you complete the ‘Saving Final Changes’ section of this document.


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Removing a Unit from the Cart

If you have added a unit to the ‘Cart’ and you decide that you no longer want it

in the ‘Cart’ tick and click .

This will remove the unit from your cart.

Clearing the Cart If you have made changes but you don’t wish to proceed with them you can clear these changes.

Click on to clear the Cart.

Saving Final Changes Once you have entered all the units in which you wish to enrol, select

to accept the changes you have made and save.

A receipt showing the changes you have made will be available once you have successfully enrolled into the units or made changes to your units.

IMPORTANT – You MUST PROCEED TO THE CHECKOUT to successfully complete this task.

Click .to complete this step then select the Next Step.

What is an Invalid Unit?

The ‘status’ of a unit may change after confirmation to INVALID.

This means a rule attached to this unit is preventing the enrolment into this unit.

This could be for several reasons such as:

The unit requires permission from the Course Convenor.

You must contact your Course Convenor to get permission to enrol in the unit.

It may have a pre-requisite unit that you have not completed.

If an ‘invalid unit’ message is displayed for a future unit in a future Teaching Period ie. Semester 2, it may be that you will complete the pre-requisite unit in first semester.

Your Course Convenor can arrange for this step to be waived if needed.


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Step 11 Student Declaration

Read the student declaration and click to accept.

Further Changes

After submitting your completed enrolment details it will be possible to make further changes to: Avondale Specific Details, Course Completion date, Unit Sets and Units. – just by visiting Student Connect and selecting Self Enrolment from the menu. WELL DONE YOU’VE FINISHED!

Enrolment Record

Once you have completed your online self enrolment you can obtain a copy of your ‘Enrolment Record’ from the Academic Office to check your unit enrolment details and to provide Centrelink (where required) with proof of your enrolment.

TIP – This is a good way of checking that the changes you have made to your enrolment have been completed successfully!

Class TImetable

You are not able to get details of your class timetable from Student Connect. Information about how to get your class timetable can be obtained from your Course Convenor.

Documents

Basic Training Guide Template - Avondale College