BCeSIS - FNESC · 17 Module 7 Course Management Master Timetable List ... Course Management BCeSIS Training Program 8 ... – Entered in Standard Course System code tables in BCeSIS

BCeSIS Module

7 Version Number 3.0

Course Management

Participant Handout Package

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Module 7 - Course Management

BCeSIS Training Program 1

Subtitle Version or Date

Presentation TitleCourse Management

Module 7

BCeSIS

Module2 Course Management 7

Learning Objectives

• Describe and use standard provincial system codes

• Pull enterprise course codes down to the district level

• Set up school courses• Set up pre-/co-/anti-requisites• Add, delete, update sections/classes• Schedule sections/classes into timeframes

BCeSIS


Module Terminology

• Course Code• Standard Courses • Non-Standard Courses• District Standard Courses• Pre-requisite Courses• Co-requisite Courses• Anti-requisite Courses



BCeSIS


Module Agenda (am)

1 hourCourse Management ContinuedCoffee Break 15 min

Lunch

1 hourCourse Management15 minProvincial Standards15 minIntroduction to the Module

Approx. TimeTopic

BCeSIS


Module Agenda (pm)

30 minTransfer Courses1 hourStudent Course Selection

60 minCourse Section Maintenance15 minMaster Timetable List

7 hoursTotal Time Including Breaks15 minWrap-up

Coffee Break 15 min

Approx. TimeTopic

BCeSIS


BC Processes

• Presenter: Dee Freethy– Operation & Standards Manager,

BCeSIS Project • Recording will last approximately 10

minutes• Recording Link:

– BCeSIS - Training Materials – Dee Freethy Recording



BCeSIS


Assigned Time• To allow schools to schedule & take

attendance on non-credit/diploma courses– Learning Assistance– Study– Support Period– etc.

• Each code can be used a max of 99 times• Name & info will appear on timetable & TA

marks/attendance module

BCeSIS


Assigned Time - Sample

CourseType

Assigned Time Code

GradeLevel

District & School Codes

Applications of Math 10

BCeSIS


Course Management3 Levels of Course Management

Enterprise

District

School

MAMA-10---

MAMA-10A--

MAMA-10AMM



BCeSIS


Course Set-up

• Set up Provincial Standard Course Codes

• Pull down Standard Courses to create a District Standard List

• Append district codes to the Provincial Standard Code

• Pull down District Standard Courses to create a School Course List

BCeSIS


Standard vs. Non- Standard Course

Standard Courses

Non-Standard Courses

Course Types in BCeSIS

• Ministry• Ministry French• Advanced Placement• External Credentials• Post Secondary Institution

• Board Authority Authorized• Career Program• Locally Developed

• Diploma categories and # of credits set at enterprise level

• Non-Standard = No• District and school level cannot

change

• District and school level can modify diploma categories and # of credits

• Non Standard = Yes

BCeSIS


Course Management Tasks

• Access School Course List• Add course from District Standard Course

List to School Course List• Edit/Maintain school courses• View list of scheduled courses and access

Class List• Transfer courses from one timetable block

to another



BCeSIS


Course Management Screens

BCeSIS


Course Maintenance

Course Maintenance is used to:

• Bring courses down to the school level• View and edit details of a course• Identify details of each course • Identify details of each course offering

BCeSIS


Course Section Maintenance

• Foundation for school’s scheduling functions

• Course sections can be:– Added/Deleted– Combined/Closed

• Subordinate courses viewedthrough Course Explodesbutton



BCeSIS


Combine Sections

Combining sections can help utilize or consolidate resources such as:– teachers – rooms

BCeSIS


Master Timetable List

The Master Timetable List:

• View only screen• Displays each course• Displays sections scheduled

BCeSIS


Transfer Courses• Facilitates the transfer of students from

one course to another• Used to transfer all or some students

from a class• Transfer only possible between “FROM”

and “TO” courses with:– same timetable set- up– same start date– same course length



BCeSIS


Student Course Selection

• Used by a counsellor to enter or update courses selected by the student

• Used to simulate timetables• Courses may be added and dropped• Progress towards a diploma or career

objectives may be managed

BCeSIS


Walk-in Scheduling• Used with students exploring the

possibility of attending your school• Select required courses and explore

availability• Proceed to admit student if

schedule is acceptable

BCeSIS


BCeSIS Quiz Show• Jeopardy-style Quiz Show• Divide into two teams

– Each team needs a name & a “buzzer” sound

• Teams win or lose question “$” amount• Final Challenge:

– Each team can bet up to their winnings



BCeSIS


Learning Objectives Review

• Describe and use standard provincial system codes

• Pull down enterprise courses to the district level

• Set up school courses• Set up pre-/co-/anti-requisites• Add, delete, update sections/classes• Schedule sections/classes into timeframes

BCeSIS


Key Module Messages• Standard courses are established at the

provincial level– Entered in Standard Course System code tables in BCeSIS – Pulled down to the district level– Standard course – diploma and credit values cannot be changed by

the district or school– Non-Standard courses – diploma and credit values can be modified

by district and credit values can be modified by the school• Course Maintenance used to pull district standard courses down to

school level• Five mandatory fields in Course Maintenance Screen:

– Grade Level (brought across from the enterprise level)– Format (defaults to Full Semester)– Department– Maximum Class size– Course Length


Presentation TitleEnd of Module 7

Module 7- Course Management (Dee Freethy Recording)



Presentation TitleCourse Management

Dee Freethy – Operation & Standards Manager, BCeSIS Project

BCeSIS


Introducing Course Codes

• Standard courses established at Provincial level

• Course maintenance used to pull Provincial Standard Courses down to district & school level

• Courses are entered in Standard Course System Code Tables in BCeSIS

BCeSIS


BCeSIS Course Codes

CourseType

Ministry Code

GradeLevel

District & School Codes

Fine Arts and Applied Skills 11



BCeSIS


Course Types

Distance EducationZ =

LD (Locally Developed)X =

BAA (Board/Authority Authorized) Y =

CP (Career Preparation)C =

ExternalU =

PSI (Post Secondary Institutions)P =

AP (Advanced Placement)A =

IB (International Baccalaureate)I =

FrenchF =

MinistryM =

BCeSIS


BAA Courses

• What are BAA’s?– Courses developed and offered at the

district/authority level• Current Issues

– Duplication of courses & codes across districts

– Timing of course code assignments

BCeSIS


BAA Standard Processes

Course Code

Assignment

Approved BAA request



BCeSIS


Course Catalog• Course Catalog will contain:

– Course Code*– Course Name*– General Subject Area*– Submitted District name *and contact info– Date Developed– Grade level*, credits, hours of instruction– Course Synopsis– Learning Outcomes– PDF of Course Framework * Searchable Field

BCeSIS


For Example…..

Stage 1:

Stage 2:

District X Database Search


Presentation TitleEnd of Presentation

Dee Freethy – Operation & Standards Manager, BCeSIS Project

Module 7-Exercises

Remember to use the Quick Reference Guides to help you complete the exercises.

Module 7—Exercises 1

Exercise 7.1—Adding a Locally Developed Course to the District and then the School

Dawson Mountain will be offering Fashion Merchandising 11 (XFASH11), so you will need to pull it down to the district level and then pull it down to the school level. When you pull it down to the district level, add your own code of ‘D’ in the code field to represent that it has been pulled down to the district level for the training district and change the course description override to Yes. When you pull it down to the school level, select the course you just pulled down to the district level and add a code of ‘S’ in the code field to represent that it has been pulled down to the school level.

- Use QRG—Courses- Bringing Courses down to the District Level and C6 Bringing Courses down to the School level

Path: Start Screen > System Codes > Courses > Standard Courses > Detail > Add (District) Path: School > Course Information > Course Maintenance > List Add (School)

Exercise 7.2—Pull down another LD course to the School Level and assign a Co-requisite

Dawson Mountain will also be offering Fashion Design 12A (XFASHD2A). Fashion Merchandising 12B will be a co-requisite for this course. Pull down both courses to the district level and then to the school level, and make XFASHD2B a co-requisite of XFASHD2A. Remember the naming convention District add a D to the end of the course code and for school add an S to the end of the course code. District: XFASHD2AD School: XFASHD2ADS Path: Start Screen > System Codes > Courses > Standard Courses > Detail > Add (District) Path: School > Course Information > Course Maintenance > List Add (School)

Exercise 7.3—Add a Section

Path: School > Course Information > Course Section Maintenance Now that you have pulled the Fashion Merchandising courses down to the school level, you will need to set them up in course section maintenance. The following details will apply: Fashion Design 11 (XFASD11DS) Timetable Section 01 Teacher – Karen Stoffberg Room – Classroom 230 Schedule Semester 1 Term 0 Day 1 Period 1 Fashion Design 12 (XFASD2ADS) Timetable Section 01 Teacher – Karen Stoffberg Room – Classroom 230 Schedule

Module 7-Exercises

2 Module 7—Exercises

Semester 2 Term 0 Day 1 Period 1

Exercise 7.4—Transfer Students from MPE11 to MPE12

Transfer the first five students along with their marks and attendance from MPE--11--Y section 01, to MPE--12--Y section 01. Path: School> Course Information> Transfer Courses

Exercise 7.5—Assign Courses to Students

Go in to the Student Course Selection screen for Roxana Bach and assign her to XFASH11DS for semester 1 and XFASHD2ADS for semester 2. Path: Start Screen > Courses

Module 7: Course Management Knowledge Assessment

BCeSIS Training—Module 7 • 1

Choose only one answer for each question. Mark your answer in the appropriate box on the right side of the sheet, adjacent to the question, as shown in the example below.

SAMPLE - Question and correct answer.

1. When you leave your computer unattended, regardless of how short a period you will be away, you should always:

A Cover your screen. A

B Lock your computer. B

C Logoff from BCeSIS. C

D Switch off your computer monitor. D

ASSESSMENT STARTS HERE

1. How many of the ten characters available for BCeSIS course codes can be used by the district and schools to customize the course code?

A One. A

B Two. B

C Three. C

D Seven. D

2. If your School Course List Summary is empty, you have not:

A Saved data. A

B Logged on correctly. B

C Added any courses yet. C

D Used the correct course codes. D

3. The Assigned Time Code is designed to:

A Allow the enterprise level to designate special education courses. A

B Permit the enterprise level to assign the preferred duration to a course. B

C Permit the district level to group courses that qualify for additional funding. C

D Permit schools to schedule courses that do not qualify as courses in the sense of having credit or a diploma category attached.

D

Module 7: Course Management Knowledge Assessment

2 • BCeSIS Training—Module 7

4. Which button in the Course Maintenance Screen allows you to add additional information such as pre-/co-/anti-requisites?

A Add. A

B More. B

C Course. C

D Explode. D

5. School scheduling functions are performed in the:

A Course Screen. A

B School Schedule Screen. B

C School Course Schedule Screen. C

D Course Section Maintenance Screen. D

6. The Master Timetable List is a(n):

A Active screen. A

B View only screen. B

C Scheduling screen. C

D Timetabling screen. D

7. Which condition(s) must exist to enable the transfer of all students from one class to another?

A Both courses must be scheduled in the same semester, term, day and period. A

B Both courses must have the same course length. B

C Both courses must have the same start date. C

D All of the above. D

8. What must districts do if they want to allow schools to change the description of a course?

A This cannot be done as course descriptions are set at the enterprise level. A

B Request that a change is made at the enterprise level when the course is set up. B

C Districts do not need to do anything, as all course descriptions can be changed at the school level.

C

D When a course is pulled down by the district from the enterprise level, the Allow Crs Desc Override field needs to be changed from its default of No to Yes.

D

Documents

BCeSIS - FNESC · 17 Module 7 Course Management Master Timetable List ... Course Management BCeSIS Training Program 8 ... – Entered in Standard Course System code tables in BCeSIS