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NAVIGATING TO THE BUDGET WORKBENCH Open Internet Explorer and log onto Firefly: https://firefly.nebraska.edu

SEARCH BY BUDGET: SELECT ENTRY SCREEN The Search by Budget screen allows you to quickly query the Original (7/01/13) Permanent Budget,

Current Permanent Budget and Current Temporary Budget balances of a budget line by individual or

nested budget line attribute.

BCS –Budget Workbench Basics

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Begin your search by entering one value, a range or series of values for one or more of the attributes

listed:

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If you select more than one different attribute or nest a query selection the attributes as you move down

the screen represent the priority the attributes will be given in the search. In the screen shot below where

Fund Center and Position number have been selected the Fund Center will first be queried, then the

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Position number IF it exists within that Fund Center will be returned in the query. If the lower priority

attribute does NOT exist within the higher priority attribute a “No data found” message will be returned.

Once you have selected the attribute(s) to query on click on the “Next” button to return the results. The

Workbench screen will pop up with the results of your search. Each line will have the Original (7/01/xx)

Budget, Current Perm budget and Current temp budget balances in addition to the 5 key fields: Funds

Center, Commitment Item, Position number, Personnel number and Wage Type plus other attributes

unique to the budget line.

If the query returned several lines you will need to use the slide or arrows to the right of the data to

scroll down thru the data until you find the item you are looking for.

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The bottom two thirds of the screen includes Document Header and Entry /Transfer sections used when

using this screen to post budget transactions. These functionalities are reserved for the Budget office and

power user units given the security to pre-post budget transactions.

SEARCH BY DOCUMENT: QUERY SCREEN The Search by Document processing mode is used to search for existing budget documents in BCS.

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This processing mode can be used to research budget entries posted to your unit’s cost centers or to copy

a previous posting for repetitive entries.

Unlike the Search by Budget query, Search by Document mode allows you to only select one attribute in

addition to the date / date range to narrow down the search. If you know by whom, but not when an

entry was posted start with the User ID of the person that did the entry.

This will return all documents posted by that person from which you can select.

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Once you selected the entry by clicking the grey box to the left of that line click next to return that entry.

The document can then be copied or printed.

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HELPFUL HINTS

Multiple session entry Whether operating with dual monitors or a single screen, it is advisable to open more than one session of

Firefly in order to toggle back and forth between queries or confirm data.

BUDGET RESOURCES ON SAPPHIRE

Business Forms [ Sapphire>Business Forms>UNL>Finance] -Budget Transfer forms

Reference Guides [ Sapphire>Reference Guides>UNL>Budget] -Budget FTE Guidelines

-Budget Reporting in BCS

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Key Codes

POSITION Color (last digit of Reporting Relationship)

1 - 249 UNCA G State Aided - 21xxxxxxxx

250 - 1499 UNCSN N NRI - 2132xxxxxx

2000 - 25999 UNL T Tobacco - 2157xxxxxx

30000 - 31999 UNL & IANR P PoE - 21xxxx51xx or 21xxxx52xx

32000 - 32999 NRI (UNL & IANR) F F&A - 21xxxx4xxx

33000 - 33999 Split UNL & IANR E Distance Ed - 21xxxx57xx

34000 - 51999 IANR X Revolving - 22xxxxxxxx

54000 - 58999 UNK A Revolving F&A - 22xxxx48xx

60000 - 67999 UNO Y Auxiliary - 23xxxxxxxx

71000 - 93999 UNMC W Grants - 24's, 25's, 26's, 27's

ES/GRP (2,AN) Employee subgroup. Defaults from Position Number file.

Commitment Item If ES/GRP is: A1 Reg Other Academic Salary

511000 (518950) “F”, “J”, “K”, “L”, or “P” A2 Reg Other Academic Hourly

512000 (518955) “M” (Chairperson) B1 Reg Managerial/Professional Salary

512100 (518955) “M” (Director/Administrative) or “N” B2 Reg Managerial/Professional Hourly

513000 (518960) “B” or “Y” C2 Reg Office/Service Hourly

514000 (518965) “C” or “Z” C6 Reg Office/Service Hourly Ag

515000 “A”, “D”, or “H” D1 Student Grad Asst. Salary

516000 “S” D2 Student Grad Asst. Hourly

F1 Temp Academic Salary

F2 Temp Academic Hourly

POSN TY H1 Reg House Officer Salary

P - Permanent J1 Reg Specific Term Faculty Salary

G - Group J2 Reg Specific Term Faculty Hourly

PX - Base Salary for Administrator with Admin Stipend (PA) K1 Reg Tenured Faculty Salary

PA - Admin Stipend for Administrator with Base Salary (PX) K2 Reg Tenured Faculty Hourly

L1 Reg Special Faculty Salary

L2 Reg Special Faculty Hourly

Wage Type M1 Reg Academic Admin Salary (Chair - Dean)

1001 - Hourly Rate N1 Reg Admin Salary

1003 - Regular Monthly O0 Non-working Without Pay

1004 - 10 month/12 month Salary P1 Reg Health Faculty Salary

1008 - 9 mo/12 mo Salary Q0 Reg Benefits Only Without Pay

1010 - Admin Stipend - Salary S1 Student Salary

1406 - Professorship S2 Student Hourly

V0 Volunteer Without Pay

W1 Temp Non-Faculty Salary

TERM W2 Temp Non-Faculty Hourly

01 - 9 mo/9 mo 02 - AY/12 mo X1 Temp Administrative Salary

03 - 10 mo/10mo 04 - 10 mo/12 mo Y1 Temp Managerial/Professional Salary

08 - Other (temporary)12 - 12 month Y2 Temp Managerial/Professional Hourly

Z2 Temp Office/Service Hourly

Z6 Temp Office/Service Hourly Ag