Bechtel Safe Office Move

8/12/2019 Bechtel Safe Office Move

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Bechtel Environmental, Safety, and Health (BESH)

Staying Safe

During Your Office Move

Office Safety Awareness Training


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Bechtel Environmental, Safety, and Health (BESH) Slide 2

Safety is Our Value

We measure safety performance bythe number of incidents.

But lets be clear

its really not about incident rates

its about people.People who have faces, names,

families, hopes, and dreams.

-Riley BechtelAugust 15, 2001


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Office Safety During Moving:Enabling Learning Objectives

Planning a safe move

Your responsibilities

Identifying potential hazards

Packing and moving tips

Lifting and carrying tips

Injury prevention

Safety in your new space

Arranging your workstation


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Plan Ahead!

Dispose of unwanted materials

appropriately

Don't schedule any importantdeadlines near your move date andget all of your work done early

If you do a lot of mail

correspondence with customers orclients, it's important to inform themprior to your move

Give clients your cell phone numberif you're changing business phonelines

Move only items of use or value tothe new facility; all equipment movedshould be in good working order

You are not authorized to be in thespace before the move is complete


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Your Responsibilities

Clean out storage and commonareas

Organize office files for packing andtransportation

Pack safely and with consideration

for the people who will be moving theboxes you pack

Take valuables, breakables, sharpsand personal plants home before themove; items you want in the newoffice can be brought back after themove

Know what you need to get up andrunning, then pack those thingstogether and make them easilyaccessible

Slide 5


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Office Move: Potential Hazards

Slip, trip, and fall hazards due toclutter from boxes, furniture,trolleys, etc.

Strain and overexertion fromlifting, shifting, pushing, pulling,

packing, unpacking, etc. Obstruction of corridors, hallways,

doorways, etc.

Toxic fumes from use of cleaningproducts

Dust

Poor ergonomic set-up at newwork-station

Slide 6


7/21Bechtel Environmental, Safety, and Health (BESH)

Packing Your Office Space

Spring cleando you really need totake it all with you?

Stage a recycling can for purgedpaper

Schedule enough time to pack overseveral days, avoid long packing

sessions

Get adequate rest, fatigue inducesinjury

Identify items others will handle

Plan so pathways will be open

Obtain a stepladder for overshoulder reaching

Get a cart, if necessary, to positionand move boxes

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Moving Your Office Space

Leave frequently used items until the end;mark those boxes with items neededimmediately after the move

Label your boxes both for destination andfor contents to aid unpacking

Pack from the top down and unpack fromthe bottom up to keep cabinets stabilized

If filled boxes would be too heavy, onlypartially fill boxes

Place packed boxes in a location that will

minimize bending and twisting Take breaks; mix packing with other

activities

Slide 8



Avoid Inhalation Hazards

Thoroughly inspect for dust, insects

and mold contamination

Wear gloves if using cleaning agents;read all labels carefully, don't mixchemicals

Dust mites are invisible and are a

fairly common allergen People who are allergic to dust

mites may experience itchy,irritated eyes, runny nose, coughand in more severe cases,shortness of breath and difficulty

breathing (asthma) Wear clothes that can be machine

washed; wash clothes after packingand before wearing again

Slide 9


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Lifting and Carrying Tips

Use appropriate lifting and

bending techniques:tighten your abdominalmuscles and bend at thehips, maintaining thenatural curves in your back

Lift with your knees and

not with your back

Turn with your feet toprevent twisting your body

Use proper carryingtechniques: test item forreasonable weight, holditem close and waist high,keep view unobstructed byitems

Slide 10


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Prevent Falls

Be sure the pathway is clear before you

walk Close drawers completely after every use

Avoid excessive bending, twisting, andleaning backward while seated

Secure electrical cords and wires away

from walkways Always use a stepladder for overhead

reaching; chairs should never be used asladders

Clean up spills immediately.

Report loose carpeting or damagedflooring to Security

Never carry anything that obscures yourvision.

Wear stable shoes with non-slip soles

Slide 11


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PleaseDO NOT

Move furniture or heavy boxes/items Move materials that dont belong at the

new location (e.g., materials thatshould be recycled or archived)

Stand on a chair/furniture to retrieve

items stored at heights Push boxes with your feet or pull them

across the floor

Work from a ladder alone (use 2people)

Use a hand truck or wheeled cart tomove items unless you have yoursupervisors permission

Stack loaded boxes/crates more than 3high

Slide 12


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Safety First in Your New Space

Review emergency response and

emergency exit plans

Learn the security rules (e.g. site

control and access)

Identify at least two exitsLook for potential hazards

Ask how to report illness or injury

Identify your Bechtel Emergency

Response Team (BERT) members and

Floor Searchers

Locate fire extinguishers, fire alarm

pull boxes, and nearest AED


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Setting up Safely in Your New Space

Spread unpacking over several days

Prioritize essential start-up items:computers working, networkrequirements, mail/phone, etc.

Confirm all furniture and equipment inyour workstation are installed correctly

There must be an 18 clearance betweenthe top of the cabinet to the ceiling toensure the sprinkler system can workefficiently without hindrance

Ensure your work area is free of potentialslip/trip/fall hazards (e.g. boxes in

walkways, uprooted carpet, electricalcords)

Design your work area with ergonomics inmind to help prevent repetitive-motioninjuries


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Arranging Your Workstation to Fit You

Adjust the chair seat height so yourthighs are horizontal while feet are flaton the floor

A footrest may be necessary if you cannotrest your feet comfortably on the floor

Adjust the seat pan depth so your

back is supported by the chair backrest while the back of the knee iscomfortable relative to the front of theseat

Adjust the back rest vertically so thatit supports/fits the curvature of your

lower back With arms at your sides and the

elbow joint approximately 90 degrees,adjust the height/position of the chairarmrests to support your forearms

Slide 15


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Arranging Your Workstation to Fit You(continued)

Adjust the height of the keyboard so yourfingers rest on the keyboard home row whenthe arm is to the side, elbow at 90 degrees,wrists straight

Place the mouse next to the keyboard tray;keep wrist in neutral position with the arm andhand close to the body

Move the monitor away from sources of glareor direct light; use an anti-glare filter on thescreen, adjust blinds

Adjust the monitor height so the top of thescreen is at eye level; if bifocals/trifocals are

used, place the monitor at a height that allowseasy viewing without tipping the head back

Place reference documents on a documentholder close to the screen and at the samedistance from the eye

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Apply Safe Work Practices

Avoid cradling the telephonebetween the head and shoulder;use a headset

Keep frequently used items like thetelephone, reference materials, andpens/pencils within easy reach

Move between different posturesand stretch regularly

Use the minimum force necessaryto strike the keyboard, or toactivate the hole punch and staple

Take mini-breaks and vary tasks torest the eyes and muscles

Don't lean back in your chair, keepboth legs on the floor

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Flex N Stretch

Stretching is a simple and effectiveactivity that will help you enhance yourwork performance, decrease yourlikelihood of a work-related injury andminimize muscle soreness.

Stretching increases the length of both

your muscles and tendons (whichimproves range-of-motion) and bringsoxygen to your brain and muscles.

Just stretch far enough until you feelsome resistance and stopdo notoverexert yourself. If at anytime you

feel discomfort or pain, you need toSTOP.

Stretch with your team at the start ofthe day, and make it a habit to startteam meetings with simple stretches.

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Test Your Learning

1. What are your responsibilities inensuring a safe move?

2. What are three examples of potentialhazards that may be encounteredwhile moving?

3. What is the proper way to lift anobject?

4. What should you do to ensure safetyfirst when you move into your newspace?

5. What is a simple and effective

activity that will help you enhanceyour work performance, decreaseyour likelihood of a work-relatedinjury and minimize musclesoreness?


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We value yourSafety and Health

Quest ions?

Report near-misses

and injuries to Security

immediately


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Learn More about Office Safety

Bechtel Core Process 110:Manual Material Handling(BecWeb)

Bechtel Core Process 231:Office Facilities (BecWeb)

National Institute for

Occupational Safety & Health(NIOSH.org)

National Safety Council(NSC.org)

Occupational Safety & HealthAdministration (OSHA.gov)

Safetycare Office SafetyTraining Video available athttp://www.youtube.com/watch

?v=bcg53bRktCg
http://www.youtube.com/watch?v=bcg53bRktCghttp://www.youtube.com/watch?v=bcg53bRktCghttp://www.youtube.com/watch?v=bcg53bRktCghttp://www.youtube.com/watch?v=bcg53bRktCghttp://www.youtube.com/watch?v=bcg53bRktCg

Documents

Bechtel Safe Office Move