IIPBenefits Management Workshop

An event to identify, prioritise and profile programme/project benefits

Safe Effective Caring Responsive Well Led

Phill Wilson

Agenda

• What is a ‘Benefit’?• Identifying our Project Benefits• Prioritising the Benefits (Time dependent)

• Profiling the Key Benefits (Time dependent)

• Realisation of Project Benefits (Time dependent)

What is a ‘Benefit’?

“A quantifiable and measurable improvement resulting from an outcome which is perceived as positive by a stakeholder and which will normally have a tangible value expressed in monetary or resource terms. Benefits are realised as a result of activities undertaken to affect change".

What is a ‘Benefit’?Types of Benefit

- Value, economic benefit- Value, efficiency benefit- Value, effectiveness benefit- Financial impact, cashable benefit- Financial impact, non-cashable benefit- Corporate objective benefit- Stakeholder impact benefit- Timeline benefit- Level of risk benefit

What is a ‘Benefit’?

There is a Structure and Process

AIMS

OBJECTIVES

PROJECT DESIGN AND DELIVERY

OUTPUT

OUTCOMES

BENEFITS

What is a ‘Benefit’?

Aims•To lose weight•To be fitter

Objectives•Reduce weight by a stone in 3 months and 2 in 6 months

•Be able to run 5 miles in 40 mins by Christmas

•Get resting heart rate down to 70 bpm in 6 months

•Reduce BMI to 18 in 3 months

Project Design and Delivery•Plan for running regime

•Plan for changes to eating habits

•Plan and establish gym sessions

•BMI tests•Cholesterol Tests

•Weigh-in milestones

•Running times milestones

Outputs•BMI Results•Gym membership record

•Record of runs completed and times achieved

•Record of weight•Resting heart rate record

•Diet plans

Outcomes•Reduced weight and waist size

•Reduced resting heart rate

•Lower BMI and cholesterol

•Greater flexibility•Easier breathing when exercising

•Greater energy levels

Benefits•Measurement of outcomes

•Reduction of visits to GP

•Increase in life expectancy

•Increase in social circle

•Increase in stamina•Higher self-confidence

•Reduced disposable income

Desired or new operational state

Ask: Why is this required?

What’s new ?Core goals of the change

SMART things to achieve

What is a ‘Benefit’?

Aims• Provide higher

service quality to patients

• Improve condition of health economy

Objectives• Reduce waiting

times for hip replacements from 3 weeks to 10 weeks by Mar 2016

• Establish a centralised orthopaedic centre by Dec 2015

Project Design and Delivery• Plans with

milestones etc.

Outputs• A new central

orthopaedic centre

• Revised ADT processes

• New orthopaedic referral process

Outcomes• Reduced hip

replacement waiting times

• Greater efficiency in ADT process

• Etc.

Benefits• Measurement of

outcomes• Increased patient

satisfaction• Staff costs

reduced

Identifying our Project Benefits

Exercise 1 – Identify and

Record the Benefits

Microsoft Excel Worksheet

Prioritising the Benefits

Exercise 2 - Prioritise the Benefits

Prioritising the Benefits

A - Selected Benefits B - Main Alternative Benefits C - Possible Alternative Benefits D - Unlikely Benefits

Recommended Selection of Prioritisation Criteria

1. Ease [of Implementation/Measurement etc.]2. Speed [of Realisation]3. Cost [of Realisation]4. Value to Trust [monitory or qualitative]5. Alignment to Programme Objectives6. Alignment with Strategy

Profiling the Key BenefitsExercise 3 - Profiling the Key Benefits.Recording the detail for each Key Benefit in order that the ‘what’, ‘when’, ‘how’ and ‘who’ are all clearly articulated and understood by all to enable effective Benefits Realisation

Realisation of Project Benefits

Mth1Mth2

Mth3Mth4

Mth5Mth6

Mth7Mth8

Mth9Mth10

Mth11Mth12

Mth13Mth14

Mth15Mth16

Mth17Mth18

Mth19Mth20

Mth21Mth22

Mth23Mth24

Mth25Mth26

Mth27Mth28

Mth29Mth30

Mth31Mth32

Mth33Mth34

Mth35Mth36

0

1000

2000

3000

4000

5000

6000

7000

8000

Benefit XXXBxx Cum Value

Cum

Val

ue

- Full business engagement

- Dedicated and committed owner

- Pull and Push

- Effective hand-over

What is a ‘Benefit’?

There is a Structure and Process

AIMS

OBJECTIVES

PROJECT DESIGN AND DELIVERY

OUTPUT

OUTCOMES

BENEFITS

What is a ‘Benefit’?

Aims•To lose weight•To be fitter

Objectives•Reduce weight by a stone in 3 months and 2 in 6 months

•Be able to run 5 miles in 40 mins by Christmas

•Get resting heart rate down to 70 bpm in 6 months

•Reduce BMI to 18 in 3 months

Project Design and Delivery•Plan for running regime

•Plan for changes to eating habits

•Plan and establish gym sessions

•BMI tests•Cholesterol Tests

•Weigh-in milestones

•Running times milestones

Outputs•BMI Results•Gym membership record

•Record of runs completed and times achieved

•Record of weight•Resting heart rate record

•Diet plans

Outcomes•Reduced weight and waist size

•Reduced resting heart rate

•Lower BMI and cholesterol

•Greater flexibility•Easier breathing when exercising

•Greater energy levels

Benefits•Measurement of outcomes

•Reduction of visits to GP

•Increase in life expectancy

•Increase in social circle

•Increase in stamina•Higher self-confidence

•Reduced disposable income

Desired or new operational state

Ask: Why is this required?

What’s new ?Core goals of the change

SMART things to achieve