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KHSAAForm T'JGREV. 10/05
KHSAA TITLE IX RE-VISITFINAL AUDIT REPORT
(For schools re-visited during the 2007-2008 school year)
School: W hitley County High SchoolPrepared By: Martha MullinsDate of Re-visit: Novem ber 15, 2007Telephone Number of Reviewer: (859) 299-5472Reviewed By: Larry G. Boucher
Completed Required Forms
Verification of Forms (Form GE-5O)
Padicipation Oppodunities Summary Chart (Form T-70)
Benefits Summary Chads (Forms T-71 & T-72)
Benefits Publicity (Form T-73)
Corrective Action Plan Summafy Chads (Form T-74)
Oppodunities Component of Title IX Compliance -
Yes X NO L
Yes EZI No L
Yes EA No Z
Yes EXEI No L
Yes X No Cl
Area of Compliance:(Check One or More)
A Substantial Propodionality
B History and Continuing Practice Of Programs Expansion
C Full and Effective Accommodation of Interest and Abilities
A). W as the Substantial Propodionality Test (T-1) an area in which the school met Title IXOppodunities compliance?Yes C1 No X
Comment: The inclusion of eighth-grade-or- below students as padicipants was reviewed.Recalculation m ay permit the school to reach standards for meeting Test I requirements.
B). Was the History and Continuing Practice of Pcogram Expansion Test (T-2) an area in whichthe school met Title IX Oppodunities com pliance?Yes E1 No X
Comments:
The school system has begun construction of soccer fields to address responsesexpressed on the Student Interest Survey.
C). Was the Full and Effective Accommodations of Interest and Abilities Test(T-3) an area in which the school met Title IX Opportunities compliance?Yes L No !XI
Comments:The most current Student lnterest Survey ihdicated significant interest in gids' cross-countryand in girls' soccer.
'
3. ls the school's most recent Student Interest Survey accurate in reiation to the assessment oflnterests & Abilities?Yes IXI No Q
Comments:
4, Checklist of the Title IX Com onents of the Interscholastic Pro ramBenefit to Satisfactory Deficient CommentsStudents
Accommodation X The school did not meet standards for any ofof lnterests and the three tests for compliance at the time ofAbilities the re-visit. However, school personnel
indicated the interest in soccer would beaddressed following completion of the fields,
Equipment and X The school system provides uniforms andSupplies underwrites the cost of shoes for aII teams. AIl
necessary equipment for practice andcom petition is provided.
Scheduling of X The school meets the KHSAA requirem ent forGames and scheduling girls' basketball games in 2007-Practice Time 2008 on prime-time dates and times.
Scheduling for aII sports reviewed appeared tofit the level of competition, in view of time anddistance restraints.The school system is to be commended forthe suppod of sports programs for aII Ievels,K-12.
Travel and Per X The school provides transpodation, includingDiem Allowances Iate bus service for students padicipating in
after-school activities.Mea! service policies for AW AY trips have notbeen addressed,
Coaching X Data prior tcl the revisit did not Iist the numberof coaches for each team . Upon review on-
'
site, the ratio of coaches to student-athletesappears satisfactory. Since aII coaches arefaculty or staff members, they are accessibleto student-athletes outside of practice andcompetition.lt should be noted that the head coach ofsoftball has become the head coach ofvolleyball as well, Atthough the coach hasconsiderable coaching experience, thisassignment should be strengthened. No boys'team shares a head coach.
Locker Rooms, X Facilities for aII sports are excellent, includingPractice and storage space and conditioning Mreas. UsageCompetitive of facilities appears equitable:Facilities
Medical and X The school has a training room and a weightTraining Facilities room. The school employs a full-time athleticand Sen/ices trainer.Publicity X Cheerleader selection and assignments to
teams appear equitable, Schedule cards areprovided f0r aII teams. An athletics handbook isprovided to student-athletes and to thecoaching staff. lt was recommended thatcheerleaders as school spirit Ieaders promoteattendance at other girls' spoding events inaddition to supporting basketball.
Suppod Services X Oversight of booster club expenditures needsimprovement. Prior approva! for purchases orservices should be established policy as ameans of monitoring spending and the balanceof benefits provided athletes of both genders.
Athletic N/AScholarshipsTutoring N/AHousing and .Dining Facilitiesand ServicesRecruitment of N/AStudent Athletes
5. Brief Summary/Analysis of the Corrective Action Plan (Form T-74)
6 .
Prior cortective actions taken included equitable assignment of cheerleading, schedulingmore girls' basketball games in prime time and prime dates, providing a certified trainerto serve alI spods, and improving printed promotional materials for girls' spods.
Observed Deficiencies in Overall Girls and Boys Athletics Programs
1 tent oversight of booster clubThe primary observation was a need for coherent, cons sspending. In addition) some policies to guide program operatigns need to be expressedin writing.
KHSAA Recom mended Action in relation to neW deficiencies
a. Due March 1, 2008 to the KHSAA, school personnel shall provide a copy of writtenagreements and policies governing the operation of boister clubls) that assureadministrative oversight of aII spending.
b. Due March 1, 2008, school personnel will provide a copy of policies written to guidethe following program operations:
7 .
1) awards and recognitions, to include individual and team awards', banquets',and banners
2) facility usage: fields, gyms; Iocker rooms, storage spaces, weight room, etc.3) meal service4) provision of printed materials for publicity and promotion5) purchasing6) provision of uniforms and equipment by the school, and a uniform purchase
rotation schedule
8. KHSAA Recom mended Action in relation to reoccurring deficiencies
N/A
PERSONNEL IN ATTENDANCE ATAUDIT M EETING
High School Title IX Coordinator: Alan Ysidro
District Level Title IX Coordinator: Debra Hodge
Name Title Tele honeMichael T. Cam bell Athletic Director 606-215-0551Debra Hod e District Title IV Coordinator 606-549-7000, ext, 2065Scott Paul Princi al 606-549-7025Kenneth Powell De ut Su erintendent 606-549-7000Dallas Saw ers Member; School Board 606-304-1719Ste hanie Trace StudentTomm W alker Board of Education 606-215-1316Alan Ysidro School Title IX Coordinator 606-549-7025Ga Lawson KHSAA Auditor 502-875-3817Madha Mullins KHSAA Auditor 859-299-5472., 859-269-3394
10. Comments
The school has extraordinary facilities, experienced coaches, and good suppod from theschool board and the community. Activity buses run after school to permit broadpadicipation by sttldents in extracurricular activities. Booster clubs appeared active andenthusiastic. The permanent Title IX file was in evidence and was repoded to be in theoffices of the district coordinator, the principal, and the athletic director. Salafy schedulesfor the athletic director, the assistant athletic director and the assistant to the athleticdirector were not discernable in the file.
The public meeting did not materialiée,
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Kentucky High School Athletic Association22$0 Executive Drive O Lexington, KY 42505 www.khsaa.org 0 (850)299-5472 (850)293-5999 (fax)
March 26, 2008
Debra Hodge, District Title IX CoordinatorW hitley County Board of Education3OO Main StreetW illiamsburg, KY 40769
Dear Ms. Hodge:
Thank you for your subm ission of the actions taken to codify practices currently in place atW hitley County High School in the operation of its athletics program ', and to generate additionalpolicies covering benefits to student-athletes not addressed in handbooks. In addition, theinclusion of W CHS'S Booster Club agreement was helpful in reviewing the manner in whichoversight of booster activity is managed at the school.
The KHSAA has, we believe! the responsibility to advise schools when gaps appear in theirprocedures for approval of ex
yqp .n'di'tù'r/-p-.wtich can affect compliance with Title IX. By not 'cua-i r i n g a p p ro k
; , a I o f e x p e
,, n d i t u rq
xttuBr.t.tu.til-yRyExt j VY parroov aBR1 Yi sc ll Sg uOk rll O/olbrlsvl j Jl Sp ; So (jfuecft j Roll 0( jYjjlq V Q'U.X*X. exreqtlregarding KDE Redbook proce x Y
s' t - but not for expenditures from that revenue, Ensuring *'C Craising) in your school s agreemen , c:aa
compliance with Title !X, which is the charge given schools by the Kentucky Depadment of y.o h '?Education, would be much easier Ef requests were approved beforehand by the Athletic DirectorMx kpvh
g.
and/or Principal. Our recommendation is that the agreement be amended to reflect a change in ''-bzy>?,>that procedure
. j? x , .,..w.,Z r,-
..u . pss.In reviewing the policies submitted on benefits to student-athletes, the following =<recommendations are made: .
jq'1 . ln regards to addttional awards given by t e coach to athletes, approval by the C,tAthletic Director is suggested. Y
2 No policy on the placqment of banners, team photographs, troùhies, awards, etc,was listed. Please submit by May 15, 2708. - -'+-''L6- z>o,..., 'V -5 17 2.5(77 - cp&'
z'-x ?1 3. Under PRINTED MATERIALS, the provision of additional materiai by booster clubs
should be approved by the Athletic Director as weil in order to assist the school ine n S u ri ng ba I a n Ce in th e PLI bIi ciZ i n g Of te ams and eVe nts . ck
.tut.tft-m.r.. cr...ctf ?. X.X c..,:x'.'VVs a t6wu J -'
If I can be of further assistance, please contact me at 859/299-5472 or LBouchera khsaa.org.
LB/fi
Enclosure
Sincerely;
Larry BoucherAssistant Comm issioner
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KHSAA TITLE IX YE-VISITVERIFICATION OF FORMS2007-2008 SCHOOL YEAR
KHSMFofm T50Rev. 08/07Page 1 of 4
The W hitley County High School
Hi N School
certifies to the KHSAA that the following Is an accurate and true representation of the facts surroundingcompliance with 20 V.src.sections 1681-1688, it. Seq. (also known as Title 1X).
W illiamsburg Kentucky
City
The following persons are to be identified;
School Distrlct Title IX Coordinator:Name Debra Hodge
Professional Title Title IX Coordinator
Phone Number (606)549-7000 Extension 2065
Address 300 M ain Street, W illiamsburg, KY 40769
School Title IX Coordinator:Name Alan Ysidro
Professional Title Assistant Principal
Phone Number (606)549-7025 Extension 3401
Address 350 Blvd. of Champions, W illiamsburg, KY 40769
Page 1
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KHSAA TITLE IX RE-VISITVERIFICATION O F FO RMS2007-2008 SCHOOL YEAR
KHSMForm T50Rev. 08/07Page 2 of 4
The following signatures verify the authenticity of the documents included:
SIGNATURE DATE
p pr-oyt2school Title IX .
.coordinator ...-.Jf--.'6/superintendent .
. ,x,.w . ,-- / z.l oyDistrict Title Ix
coordinator f -2 p- &' gschool Boardchairperson s....- e7 ygjoo
Page 2
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KHSAA TITLE IX RE-VISITVERIFICATIO N OF FORMS2007-2008 SCHOOL YEAR
KHSMForm T59Rev. 08/07Page 3 of 4
School Nam e: W hitlev Countv Hiqh School
Gender Equity Review Com m ittee Mem bers:
MEMBER NAME TITLE SIGNATURE DATE (7 *Lonnie Anderson Superintendent
zy J zhDelmar Mahan School Board ''
chairman ') x,- cyg-yôp y.Debra Hodge Title IX District V
->'j'-v7 >'---'CoordinatorMike Campbell Athletic Director
. &Av T np-rScott Paul Principal
n-atnô ''-Alan Ysidro Assistant Principal
. z
- y y -vpRoy L. Peace Girl's Golf Coach
4t:-- --7,;,,21 -- tr/- -John Smith Baseball Coach v
*! .'& --' X) *
James Black Football Coach // . Jj; o ' /pe
Barbara storms W hitley CountyBooster ClubPresident 'Vî '--ê
Barbara Bunch Cheerleading ySponsor y'g.ya.- w .-,âjV.,()
Larry Anderson Girls Basketball g/Coach oq y.g o.k.- #
Tanya sharp counselor , - '
'//aî o.l ,Chris Baker Boy's Basketball
.
Coach ).k '
.
.7 ,
-
. fw/.- (-17. - Please check (7) if Committee member hY; reviewed this final submi ion.
Page 3
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KHSAA TITLE IX RE-VISITVERIFICATIO N O F FO RM S2007-2008 SCHOO L YEAR
KHSMForm T5ûRev. 08/07Page 4 of 4
fr/Formsffso.doc
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To W hom It M ay Concem :
The following sports for Whitley County High School athletics have not made theirsports schedule for the 2007-2008 school year.
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KHSAA TITLE IX RE-VISITBENEFITS - PUBLICITY2007-2008 SCHOO L YEAR
KHSMForm T73Rev. 08/07
fi/Formsfu 3.doc
School: W hitley County
SUPPORT GRO UPS
DIRECTIONS - Please respond tc the following questions or statements regarding yourcheerleading squadts) and other support groups. Add pages if more space is needed toanswer any of the questions/statements. Please tvpe or write Ieniblv in ink.
How many cheerleading squadts) did your school have for the 2006-2007 school yeao
15 Cheerleaders - 1 Scuad
What îs (are) the namets) of each squad? For example, the following are typical names:generals, or black and gold, or boys' varsity and gifls' varsity, or varsity and junior varsity,
1 sguad - W hitlev County Hiqh School Cheerleaders
Describe, in detail, the selection process for each named squad.
A scorina cuide is used durinn trv-outs. Each candidate performs snecific skills which aregiven a score. There is a maximum score for each sklîl. A total of three iudqes rank eachcandidate's abilitv Ievel and scores aclwruinqlv.
How is each cheerleading squad assigned to home and away athletic contests? Includefootball as well as boys' and girls' basketball (and any other sport) at the varsity and juniorvarsity levels, Include any rotation plans or alternating game assignments that your squadsfollow.
All cheerleaders cheer everv came attended bv the cheerleaders, They cheer all homefootball, boys' basketball and cirls' basketball qames. Thev also cheer aII awav football.bovs' basketball, and cirls' basketball district names, as well as anv post-season tournamentgam es,
Name any squadls) that takes part in competitive cheerleading events.
89$ cheerleaders on the squad compete in Varsity. 2 % minutes.
Do you have any other school support groups such as pep band, dance teams or mascotsthat perform at athletic contests (Y/N)? If yes, name them and describe how they areassigned.
No
Page 10
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