BFP Fire Code Revenue and Inspection Systembfp.gov.ph/wp-content/uploads/2019/04/Admin-BFP-Fire-Code-Revenue... · FIRE CODE REVENUE Administrator Manual 12 Fire Code Revenue and

Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL

GOVERNMENT

BUREAU OF FIRE PROTECTION

BFP Fire Code Revenue and

Inspection System

User’s Manual

(Administrator)

This system shall cover the assessment, collection and utilization process of the Fire Code Revenues composed of Fire Code Taxes, Fees, Charges and Fines, which includes periodic status monitoring and consolidated reporting from the BFP local units.

The user’s administrator role enables the user to manage and access all aspects of the system.

TABLE OF CONTENTS

INSTALLATION SET-UP -------------------------------------------------- 1

LOGIN -------------------------------------------------------------------------- 24

DASHBOARD ---------------------------------------------------------------- 25

ADMINISTRATION --------------------------------------------------------- 30

INSPECTION ORDER ----------------------------------------------------- 38

NTC/NTCV/AO/CO --------------------------------------------------------- 44

ESTABLISHMENT ---------------------------------------------------------- 45

FSEC --------------------------------------------------------------------------- 57

FSIC ---------------------------------------------------------------------------- 72

OTHER CLEARANCES --------------------------------------------------- 91

TOOLS / SETTINGS ------------------------------------------------------- 107

MY ACCOUNT --------------------------------------------------------------- 116

LOGOUT ---------------------------------------------------------------------- 117

FIRE CODE REVENUE

Administrator Manual 1

Fire Code Revenue Set Up

Installation Guide of Database and the Fire Code Revenue Application

The system needs a database to be install first before the installation of the application. Into

this system we need a Microsoft SQL Server 2017 Express database. Everyone can search and

download online the MS SQL Server Express 2017 installer. Follow this procedure to install the

database and the Fire Code Revenue and Inspection application software.

Steps on Installation of MS SQL Server 2017 Express Edition

1. Download MS SQL Server, you can search and browse it online.

Figure 1.0

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2. Figure 1.1 shows the downloaded installer. Click the file to start the installation.

3. Figure 1.2 shows the start of the installation process. Choose “Basic”, click it to start the

installation.

Figure 1.1

Figure 1.2

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4. Click the “Accept” button to continue installation.

Figure 1.3

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5. Click the “Install” button.

Figure 1.4

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6. Wait until the installation process is completed.

Figure 1.5

Figure 1.5

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7. Figure 1.6 shows the completed installation of the SQL Server. After the installation

we still need to install another Microsoft product to manage the installed database

which is the MS SQL Server Management Studio. To continue the installation, just

click the “Install SSMS” button.

Figure 1.6

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8. Click the “Download SQL Server Management Studio 17.9.1” to download the

installer.

Figure 1.7

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9. Open the file (SSMS-Setup-ENU.exe) to start the installation.

Figure 1.8

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10. Click “Install” to begin the installation.

Figure 1.9

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11. This shows the installation progress. Just wait until the installation is completed.

Figure 2.0

Figure 2.1

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12. Installation Completed.

Figure 2.2

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Fire Code Revenue and Inspection System (Application Installer)

Use any web browser to download the application installer of the system. Just enter this URL

address (https://portal.ebfp.net/smartapp/publish.htm) of the installer into the address bar of any web

browser. Upon accessing the site, click the Install button to download the installer with a default name

of setup.exe.

1. Download the Fire Code Revenue and Inspection System installer. Use any web browser to

download the application installer of the system. Just enter URL address

(https://portal.ebfp.net/smartapp/publish.htm) of the installer into the address bar of any web

browser. Upon accessing the site, click the Install button to download the installer with a

default name of setup.exe.

Figure 2.3

https://portal.ebfp.net/smartapp/publish.htm

https://portal.ebfp.net/smartapp/publish.htm

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Figure 2.4

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2. Run the Setup.exe to install the application.

Figure 2.5

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3. Click “Install” to begin the setup.

Figure 2.6

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4. Wait until it finished the download process.

Figure 2.7

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5. Click the “More info” link on Figure 2.8 and then on Figure 2.9 click “Run anyway” button to

continue.

Figure 2.8

Figure 2.9

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6. Click “OK” to setup the database connection and the unit station.

Figure 3.0

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7. Input the Server name, choose Use Windows Authentication and then input the default

database name which is FireRevenueDB. To know where to find the server name of your

computer, just follow the steps below. After completion of the needed data to be input, click

“OK” to continue.

Figure 3.1

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Procedure to Find the Server Name

a. Click Start Menu, on the applications find Microsoft SQL Server Management Studio and

then click to open the application.

Figure 3.2

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b. After opening the Microsoft SQL Server Application, this window shows. Copy the server

name and then paste it on Connection Properties window (Figure 3.1)

Figure 3.3

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8. Click the Unit dropdown to select your unit then click the “Submit” button.

Figure 3.4

Figure 3.5

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9. Login Form. If this form shows up (Figure 3.6), it means that the installation is successful and

you are now ready to access the Fire Code Revenue and Installation system.

Figure 3.6

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Login Page

Input username and password to login. Once logged on, the system will automatically sync local to

server and vice versa. After successful synced, notifications will pop. The default username is your

Account Number and the password is the same with your password in the Human Resource

Information System.

A – Settings Button: Click this button to set your

unit station and input the desired database

settings.

D – Login Button: Click this button to enter into

the system after you input your valid username

and password.

A

D

Figure 3.7

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Dashboard Page - Collection Tab

This is the default view after you successfully login into the system. This page allows you to

view/filter daily, weekly, monthly or yearly collection but by default the collection tab displays the daily

list of collections. On this page there are five (5) tabs, these are Collection, Deposits, OR Status,

Count of Customers and Establishments.

A- Menus: Composed of Dashboard, Administration, Inspection Order, NTC/NTCV/AO/CO,

Establishments, FSEC, Released FSEC, FSIC, Released FSIC, Other Clearances,

Released Other Clearances, Tools/Settings and My Account. Each of these menus have

different functions.

B- Tabs: Composed of Collection, Deposits, OR Status, Count of Customers and

Establishments. Click these tabs to view their functions.

C- List of Collections: This is today’s list of collections.

D- Logout: Click this button to sign out to the system.

Figure 3.8

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Dashboard Page – Deposits Tab

This page allows you to view/filter daily, weekly, monthly or yearly deposits.

Figure 3.9

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Dashboard Page – OR Status Tab

This page allows you to view/filter last issued OR, number of issued OR and Spoiled OR.

A – Filter Button: Use this button to filter records based on the range of dates you set on the textbox

(C).

B – Export to Excel Button: Use this button to export the filtered data into excel document.

C – Date Pickers: Use this two textbox to set the range of dates for filtering purposes.

Figure 4.0

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Dashboard Page – Count of Customers Processed Tab This page allows you to view/filter number of customers processed in a daily, weekly,

monthly and daily basis.

Figure 4.1

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Dashboard – Establishments Tab

This page allows you to view establishment inspection status and hazard type.

A – New/Renewal Dropdown: Using this dropdown list button, user can filter establishments

status if it is new or renewal.

B – Establishment Status Dropdown: Use this dropdown list button to filter establishments

inspection status if it is compliant, for compliance, etc.

C – Compliant Button: Click this button to filter establishments with compliant inspection

status.

D – High Hazard Button: Click this button to filter high hazard establishments.

E – Non-Compliant Button: Click this button to filter establishments with non-compliant

inspection status.

F – Moderate/Low Hazard Button: Click this button to filter moderate and low hazard

establishments.

Figure 4.2

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Administration – Deposits Tab

This page will display all deposits made in the bank. “Deposit Details” page will allow you to

create/update the data.

A – Text boxes – Use these textboxes for filtering purposes of encoded data on this page.

After filling up these textboxes don’t forget to click Filter button (B) to execute the command

and come-up with the desired data.

B – Filter Button – Click this button to filter desired data you wanted.

C – Add New Button – Click this button to input deposits data. After clicking this button,

another window will pop-up (Figure 4.3.1) to entry your inputs in order to save new data of

deposits and click “Submit” button to save the entry.

D – Tab - These tabs under Administration page has different functionalities. The tab with

an orange color means it is the selected tab.

Figure 4.3

Figure 4.3.1

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Administration Page - Spoiled OPS Tab

This page will display all the spoiled OPS. To input spoiled OPS, just click the “Add New”

Button. Input the OPS number and click “Submit” button to save your entry.

Figure 4.4

Figure 4.4.1

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Administration Page - OR Series Tab

This page will display all OR Series.

A – Filter Button – Use this button to search record on this page.

B – Add New Button – Click this button in order to add new record and then a window form

(Figure 4.5.1) will pop-up to input your entry and then don’t forget to click “Submit” button to

save your entries.

C – Edit Button – Click this button to edit the record.

D – Delete Button – Click this button to delete the record.

Figure 4.5

Figure 4.5.1

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Administration – Spoiled OR Tab

This page will display all Spoiled OR.

A – Add New Button: Use this button to input new entry of spoiled OR. A window (Figure

4.6.1) will pop-up and click “Submit” button to save your entry.

Figure 4.6

Figure 4.6.1

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Administration – Upload BPLO Payments

This page allows you to add payment. To do so, do the instruction below.

1. On Figure 4.8 click Download Template to Download excel template and valid input data.

2. After you input data on downloaded template, Click “Choose file and Upload” button, then

upload the excel file.

3. Once successfully uploaded, the data on the excel file will be imported on the table.

a. If there are conflicts on the data imported, see remarks. Conflicted row(s) will be colored

in red.

Note: In this example, there is no 004 – Mang Inasal saved on database.

Figure 4.7

Figure 4.8

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4. Click “Submit” button to save payments. Once there were conflicts, a confirmation dialog

will pop.

5. Once submitted, the table will be emptied.

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Administration Page – Violations Tab

This page allows you to add, edit and delete violations. Violations added on this page will be

automatically reflected on After Inspection Report (AIR) encoding section.

Figure 4.8

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Administration Page – Reports Tab

This page will display all available report for generation.

1. Select the report and click “Generate” button.

2. A save file dialog box will appear, save the generated file.

Figure 4.9

Figure 4.9.1

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Inspection Order - Calendar

This page allows you to see what establishment need to renew FSIC. This is default in “Month View”.

A- Inspection Order Tab: The default view when user click the Inspection Order menu. You can

view on this tab options regarding inspection orders.

B- Expired button: Click this button to view expired inspection orders.

C- This Month button: Click this button to view expiring inspection orders of the current month.

D- Next Month button: Click this button to view expiring inspection orders for next month.

E- Refresh button: Click this to refresh the window form.

F- Month View: Click this button to view the calendar in month view.

G- View IO List: Click this button to view list of inspection orders. See the figure below.

H- Expiring button: Click this button to view list of expiring inspection orders.

Figure 5.0

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This Figure shows after the user click the View IO List button. On this list shows the inspection

order list. Scroll to the right portion of the window to view the “Create IO” and “View IO History”

link. The Create IO function enables to create a new IO and the View History enables to view the

list of inspection history of the selected establishment.

A- Link: Click this link to view the inspection order details of the selected establishment. See

Figure 5.1.1 below.

B- Latest IO – [All]: Click this button to view all the latest inspection orders.

C- Advance Inspection: Click this button to view list establishments for advance inspection.

D- Latest IO – [Compliant]: Click this button to view list of establishments which is compliant

after inspection.

E- No Inspection Order: Click this button to view list of establishments with no inspection order.

F- Latest IO – [On Going]: Click this button to view list of on-going inspection orders.

Figure 5.1

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*Note: The highlighted area is the After Inspection Report which the encoder encodes the result of

the inspection conducted by the fire safety inspector.

Figure 5.1.1

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Inspection Order Page | Calendar - Day View

To view all expired inspection order per day, click the date on the left calendar or click

event(s).

Figure 5.2

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Inspection Order |Inspection Order History

This page allows you to search and view Inspection history.

Figure 5.3

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Inspection Order |Calendar Expiring Counter This buttons allows you to view the list of expired and expiring establishment’s FSIC. The list will

based on the selected button.

Figure 5.4

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NTC/NTCV/AO/CO Page

This page allows you to search, view, NTC, NTCV, Abatement Order and Closure Order. It composed

of different tabs which are NTC, NTCV, Abatement Order and Closure Order.

Figure 5.5

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Establishment Page

This page allows you to search, view, create and update establishment data. To view the

establishment details, click the establishment link name (see Figure 5.6.1 below).

Note: Establishment has no delete function.

A – Download Template Button : Click this button in order to download the excel template that is

needed in uploading bulk data of establishments into the system.

B – Choose File and Upload Button: Click this button to browse the document ready for upload into

the system.

C – Filter Button: Use this button to search data on this page.

D – Add New Button: Use this button to input data of establishments one by one.

Figure 5.6

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Establishment | Details page

This page allows you to view and save establishment details.

Note: Establishment Status will be based on inspection order.

Inspection History will list all inspection order of its establishment.

A – Establishment Details textboxes: This shows the details of certain establishment.

B – Submit Button: This will update all your entries on the establishment details.

C – Close Button: This will close the form.

D – Inspection History Button: This will show the previous inspection details of the establishment.

The user can also create Inspection Order upon clicking this button. See Figure 5.6.2 below.

Figure 5.6.1

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Establishment Details | Inspection Order

This page allows you to create and update inspection orders.

1. Go to establishment details, click establishment history.

2. To add click “Add New IO” (see Figure 5.6.3 below), to view/update click “View” link.

Figure 5.6.2

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Establishment | Inspection Order Details

This page allows you to save inspection order details.

A – Establishment Details: This group shows the details of the establishment.

B – Submit Button: The Chief, FSES will select inspector/s who will conduct the

inspection for the establishment. After the selection of inspection click this button to

save the entry.

C – Close Button: Click this button to close the open form.

D – Inspectors Dropdown list: Click this list to show the list of inspectors and he/she

will select inspectors on the list.

E – Add Button: After you select inspector from the inspector dropdown list click this

button to confirm or include the selected inspector on the list of selected inspectors

for inspection on the establishment.

Figure 5.6.3

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F – List of Selected Inspectors: This will show the selected list of inspectors for the

establishment to be inspected.

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Establishment | Inspection Order Details | Print

You can’t print a specific inspection order. To print, click “Print” link on the selected row.

Figure 5.6.4

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Inspection Order | NTC

If the inspection order will be saved with a remarks of “FOR COMPLIANCE” an NTC will be added.

Note: After saving an inspection order with a remarks of “FOR COMPLAINCE”, NTC list will

be displayed.

Make sure to click “Submit” button after adding an NTC

Figure 5.7

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Inspection Order | NTC | Details

Establishment’s latest Inspection Order must have an NTC to create an NTCV.

1. To create an NTCV, go to NTC and click “Create Inspection Order”.

2. Inspection order details will display.

3. Submit the IO with “FOR COMPLIANCE” remarks.

Figure 5.7.1

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Inspection Order Details| NTC| Print You can’t print an NTC, go to NTC details and click “Print” button.

Figure 5.8

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Inspection Order | NTCV

An NTCV will be made if the latest inspection order of the establishment has an existing NTC.

Figure 5.9

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Inspection Order | NTCV | Details

If the inspection order has an existing NTCV and will be saved with a remarks of “FOR

COMPLIANCE” an NTCV will be added.

Note: After saving an inspection order with a remarks of “FOR COMPLAINCE”, NTCV list

will be displayed.

Make sure to click “Submit” button after adding an NTCV

Figure 5.9.1

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Inspection Order Details | NTCV | Print

You can’t print an NTCV, go to NTCV details and click “Print” button

.

Figure 5.9.2

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Issuance of Fire Safety Evaluation Clearance (FSEC)

After the user click the “FSEC” on the left menu, a window form (Figure 6.0) will pop-

up for the evaluation of application for FSEC.

1. EVALUATION - Enter the requirements needed for evaluation and then click the SUBMIT FOR

ASSESSMENT button. Requirements/checkboxes(D) are required.

A - Cancel Button: Click this button to close the form.

B – Submit for Assessment Button: Click this button to save your entry on this form.

C – Textboxes: Input on these textboxes the details of the establishment.

D – Requirements Checkboxes: Check these checkboxes in order to determine if they

complied all the documentary requirements needed for application of FSEC.

Figure 6.0

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2. ASSESSMENT Tab – This page shows all the list of clients to be assessed. Click on the list of

Owner below to start assessment and Dialog Assesment Window (Figure 6.1.1) will appear, Enter

the Value of Building and Others if needed. Click SUBMIT FOR COLLECTION. A pdf will now then

will open to Print the Order of Payment Slip (OPS). Use a Dot Matrix Printer to print the OPS. It is

preformatted to the BFP’s existing OPS.

A – FSEC Tab: It is composed of Assessement, Collection, Plan Evaluator, Chief FSES,

Marshal and Releasing tab. The tab with an light orange color shows that it is selected.

These tab have different functions and can be accessed by the user based on their specific

restrictions/role on the system.

B – Refresh Button: Click this button to refesh the list on this page.

C – Search Button: After the user input search key on search text box (F), click this button to

execute the search command.

D – Search Textbox: Use this textbox to input search key and the click search button.

E – Owner Name Link: Click this link to view the details of the establishment. See Figure

6.1.1.

Figure 6.1

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A – Cancel Button: Click this button to close the form.

B – Submit for Collection Button: After filling-up Value of Building or Others, click this button

to submit the details and ready for collection.

C – Value of Building textbox: Textbox to input value of building.

D – Others textbox: Textbox to input other for collection fees like hotworks.

E – Total textbox: Textbox to show the automatic computation of fees bases from the input

on Value of Building and Others textbox.

Figure 6.1.1

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3. COLLECTION Tab – This page shows all the list of clients for collection. Click on the list of Owner

below to view assessment and Dialog Collection Window will appear, Enter the Amount . Click

SUBMIT AND PRINT RECEIPT/CLAIM STUB. A PDF will now then open to Print the Official Receipt

(OR) Preformatted to BFP’s Official Receipt. After Printing the OR, a dialog box saying “Claim Stub

is Ready for Printing”. Make sure the Application for is inserted before Pressing the OK button.

Figure 6.2

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A – OR Number: This shows series of OR Numbers. Make sure that the OR number shown

on this textbox is the same with the OR Number loaded on the Dot Matrix printer.

B – Mode of Payment dropdown: This shows dropdown list for mode of payment if it is cash

or check.

C – Reference Number: This is where the user inputs the Reference Number if the mode of

payment is check.

D – Bank Institution: This is where the user inputs the Name of Bank where the check

originates if the mode of payment is check.

E – Date: This is a date picker where you can choose date of payment but it is set to date

today.

F – Amount Tendered: Use this input box to input the amount tendered by the client for

payment.

G – Submit and Print Receipt / Claim Stub – Before the user click this button make sure that

an Official Receipt is loaded on the paper feeder of a Dot Matrix printer. Click this button to

submit all the entries on the payment details and then eventually the OR will be printed and

then load the application form which the claim stub will be printed.

H – Cancel Button: Click this button to close the form or cancel the transaction.

I – Change Textbox: This textbox is automatically disabled. After the user input the amount

tendered by the given, it automatically display amount change of the client.

Figure 6.2.1

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4. PLAN EVALUATOR – This page allow the Plan Evaluator to Approve or Disapprove collected

FSEC application. Click on the Owner Name to view the establishment details.

Figure 6.3

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Note: The Plan Evaluator, Fire Station Admin has only the access on this tab.

A – Approve Button: Click this button to approved the FSEC application. After approval, the

application will now be send to the Chief FSES Tab for approval.

B – Disapprove Button: Click this button to disapproved the application. After the disapproval, the

system will open a Notice of disapproval ready for printing.

C – Cancel Button: Click this button to close the form.

Figure 6.3.1

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4. Chief, FSES TAB – This page allows the CHIEF, FSES to Approve or Disapprove collected

FSEC application.

Figure 6.4

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Note: The Chief FSES, Fire Station Admin has only the access on this tab.

A – Approve Button: Click this button to approved the FSEC application. After approval, the

application will now be send to the Marshal Tab for approval.

B – Disapprove Button: Click this button to disapproved the application. After the disapproval, the

system will open a Notice of disapproval ready for printing.


Figure 6.4.1

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5. MARSHAL TAB – This page allows the FIRE MARSHAL to Approve or Disapprove collected

FSEC application.

Figure 6.5

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Note: The Marshal, Fire Station Admin has only the access on this tab. A – Approve Button: Click this button to approved the FSEC application. After approval, the

application will now be send to the Releasing Tab for printing of Fire Safety Evaluation

Clearance.

B – Disapprove Button: Click this button to disapproved the application. After the

disapproval, the system will open a Notice of disapproval ready for printing.


Figure 6.5.1

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6. Releasing Tab - This is where a FIRE SAFETY EVALUATION CLEARANCE will be

printed if the application is approved.

Figure 6.6

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A – Print and Release FSEC: Click this button to print the FSEC document.

B – Cancel Button: Click this button to close the form.

Figure 6.6.1

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RELEASED FSEC

This page shows all released or process FSEC.

A- Owner Name: Click this link to view the details of the establishment. See the figure

below.

Figure 6.7

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A – Print FSEC: Click this button to print FSEC document.

Figure 6.7.1

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Fire Safety Inspection Certificate Page

For FSIC for Occupancy, Click the OCCPANCY MENU and BUSINESS MENU for FSIC for

BUSINESS. Based on series of released JMCs, the FSIC for Business is subdivided into 5

Categories (New Business, FSIC for Renewal of Business Permit, Renewal of FSIC w/o Valid FSIC,

Renewal of FSIC Valid FSIC during Occupancy Permit Stage and FSIC for New Business without

valid FSIC).

A- FSIC Tabs: Composed of Evaluation, Assessment, Collection, Chief FSES, Marshal,

and Releasing Tab.

B- Occupancy: Click this button if the application for FSIC is for occupancy.

C- Business: Click this button if the application for FSIC is Business.

Figure 6.8

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Figure 6.8.1

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Figure 6.8.2

Figure 6.8.3

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Issuance of FSIC for Occupancy/Business

1. Encode all the necessary details and check all the mandatory requirements for FSIC

evaluation. Click SUBMIT FOR ASSESSMENT button to proceed for the next step which is

the assessment of fees to be collected.

Figure 6.9

Figure 7.0

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2. On the Assessment Tab, Click the certain establishment the needs to be process in order to view

the details and in order to assess the fire code fees to be collected. Use the Calculator to compute

for the necessary payment details to be collected then click SUBMIT FOR COLLECTION. It will

automatically print the OPS. Note: Use only dot matrix printer for OPS.

Figure 7.1

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A- FSIC Calculator: Click this button to open a window for FSIC fee computation. See the

Figure below.

B- Submit for Collection: Click this button to save all the entries and in order to proceed into the

next step of FSIC application which is the collection of payment of the application.

C- Cancel: Click this button to close the form.

Figure 7.1.1

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A- Textboxes: Input into these textboxes the fees and the system will automatically

compute the value for collection after clicking the submit button.

B- Compute: Click this button to compute the fees to be collected after the assessor inputs

the value on the textboxes.

C- Cancel: Click this button to close the form.

Figure 7.1.2

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3. Under the Collection Tab, encode the received amount whether it is a Cash or Check, then click

SUBMIT AND PRINT RECEIPT/CLAIM STUB BUTTON, The system will then generate an

Inspection Order (IO) and will be automatically forwarded to Chief, FSES Tab for Approval. A PDF

will then open to print the Official Receipt (use dot matrix printer). After OR was printed, insert the

Application form to print the Claim Stub.

Figure 7.2

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B – Mode of Payment dropdown: This shows the dropdown list for mode of payment if it is

cash or check.


payment is check.




today.

F – Amount Tendered: Use this input box to input the amount tendered by the client for

payment.

G – Change: This textbox is automatically disabled. After the user input the amount

tendered by the given, it automatically display amount change of the client.

Figure 7.2.1

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H – Submit and Print Receipt / Claim Stub – Before the user click this button make

sure that an Official Receipt is loaded on the paper feeder of a Dot Matrix printer.

Click this button to submit all the entries on the payment details and then eventually

the OR will be printed and then load the application form which the claim stub will be

printed.

I – Cancel Button: Click this button to close the form or cancel the transaction.

J – Inspection History: This shows the inspection history of the selected

establishment.

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4. On the Chief, FSES Tab all the auto-generated IO will be forwarded for approval, the Chief,

FSES has the option to alter the auto-assigned Inspectors in the IO. Click APPROVE IO to forward

the IO to the Marshal Tab for approval also.

Figure 7.3

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A- Textboxes: These textboxes show the details of the selected establishment for

application of FSIC.

B- Inspectors list: This is a dropdown list where the Chief, FSES will select fire safety

inspector to conduct fire safety inspection on the selected establishment.

C- Add button: After the Chief, FSES selects inspectors from the inspectors’ dropdown list,

click this button in order to save the entry.

D- Selected inspectors list: This is the selected list of inspectors by the Chief, FSES. The

list is for approval by the Fire Marshal.

E- Remove button: Click this button to remove selected inspector.

F- Approve IO: Click this button to save the entry and it is for approval by the Fire Marshal.

G- Close: Click this button to close the form.

Figure 7.3.1

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5. Under the Marshal Tab, it is now the part wherein the Marshal can approve the IO submitted by

the Chief, FSES. Once approved, it will be forwarded to designated Inspectors and the IO will be

printed.

Figure 7.4

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A- Inspectors dropdown list: This is a dropdown list where the Fire Marshal will

select fire safety inspector task to conduct fire safety inspection on the

establishment.

B- Add: After the selection of fire safety inspectors from the inspector’s dropdown

list (A), click this button to confirm the selected inspector.

C- Selected Inspectors list: This list shows the selected fire safety inspectors

recommended by the Chief, FSES.

D- Remove: Click this button to remove the selected inspector.

E- Approve IO: Click this button to save the entry and the Inspection Order is for

ready for printing.

F- Close Button: Close: Click this button to close the form.

Figure 7.4.1

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6. The inspectors will now then submit the After Inspection Report (AIR) to the Encoder to encode

the result of inspection, once encoded the details will be forwarded back to Chief, FSES for AIR

APPROVAL. Once AIR was approved by Chief, FSES, it will finally forwarded to Marshal for

approval, once approved it is forwarded to the Releasing Tab for printing of FSIC.

Figure 7.5

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7. Releasing Tab – This shows all the approved application of FSIC ready for printing.

Figure 7.6

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A- Print and Release FSIC – Click this button to print FSIC.

B- Close - Click this button to close the form.

Figure 7.6.1

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Released FSIC

This page shows the list of establishments with released FSIC document.

A- Establishment Details link – Click this link to view the details of the establishment.

B- Tabs – Composed of Occupancy, Business and Permit to Operate tab

Figure 7.7

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A- Print FSIC button – Click this button to print FSIC document of the

establishment.

Figure 7.7.1

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Other Clearances Page

This is the page where user can process different types of application other than FSIC

and FSEC, e.g. Hotworks, Fogging, Conveyance etc.

1. Evaluation Tab

A- Tabs – Just like FSIC and FSEC applications, the Other Clearances also with

tabs. It is composed of evaluation, assessment, collection, Chief FSES, Marshal

and releasing tab.

B- Non-Business Use – Click this button to view different type of other clearance

applications. See the figure below (Figure 7.8.1).

C- Business Use – This button will eventually be deleted from the system.

Figure 7.8

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A – Application type buttons: These are the difference application types of other

clearances. The user can select any of these type depending on what application the

client is applying for.

Figure 7.8.1

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A- Details textbox – These textboxes must be fill-up by the user to continue the

application. Not all the textboxes are required.

B- Submit for Assessment button – Click this button after filling-up the details textbox to

continue the application.

C- Cancel button – Click this button to close the form.

Figure 7.8.2

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2. Assessment Tab – This tab shows the evaluated list of application for other clearances

ready for assessment.

Figure 7.9

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A- Amount Textbox: Input into this textbox the raw amount value not the assessed value.

Figure 7.9.1

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3. Collections Tab – This tab shows the assessed list of applications for Other Clearances.

Figure 8.0

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B – Mode of Payment dropdown: This shows dropdown list for mode of payment if it is cash

or check.


payment is check.




today.

F – Amount Tendered: Use this textbox box to input the amount tendered by the client for

payment. Amount change automatically computed on the “Amount Textbox”.

G – Cancel Button: Click this button to close the form or cancel the transaction.

Figure 8.0.1

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H – Submit and Print Receipt / Claim Stub – Before the user click this button make sure that

an Official Receipt is loaded on the paper feeder of a Dot Matrix printer. Click this button to

submit all the entries on the payment details and then eventually the Official Receipt will be

printed and then load the application form which the claim stub will be printed.

Change Textbox: This textbox is automatically disabled. After the user input the amount

tendered by the given, it automatically displays amount change of the client.

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4. Chief, FSES Tab – This tab shows the list of collected application ready for approval by the

Chief, FSES.

Figure 8.1

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A – Approve Button: Click this button to approved the Other Clearance application. After

approval, the application will now be send to the Chief FSES Tab for approval.

B – Cancel Button: Click this button to close the form.

Figure 8.1.1

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5. Marshal Tab - This is the list of Other Clearance application ready for approval by the

City/Municipal Fire Marshal.

Figure 8.2

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A- Approve Button: Click this button to approve the application and approved it is now

ready to be printed in the Releasing Tab.

B- Cancel Button: Click this button to close the form.

Figure 8.2.1

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6. Releasing Tab – This tab shows the list of all approved application ready for printing.

Figure 8.3

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A- Release Clearance button: Click this button to print the document based on its

application type.

Figure 8.3.1

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Released Other Clearances Page

This page shows all the approved and released application for other clearances. It is

composed of two (2) tabs, the For Business Use and For Non-Business Use.

Figure 8.4

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A- Print Clearance button: Click this button to reprint the document.

Figure 8.4.1

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Tools / Settings | User Access

This page will list all employees tagged in this unit. This can update their access and

credentials.

Note: Only administrator can access this page.

A- Users / Access Tab –

B- Database Tab – Click this tab to view database settings.

C- Access Link – Click this link to view the role/access of the specific user. See Figure 8.5.2

below.

D- Credentials Link – Click this link to view the login credential of the specific user. This will

also let you update employee’s login credentials. See the figure below (Figure 8.5.1)

Figure 8.5

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Tools / Settings | User Access | Credentials This will let you update employee’s username and password.

Figure 8.5.1

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Tools / Settings | User Access | Credentials This will let you update employee’s access.

Figure 8.5.2

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Tools / Settings | Database

This will let you update database connection, sync data from local to server or vice versa,

restore, backup and other settings in the database.

Figure 8.6

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Tools / Settings | Database | Setting

This will let you update database connection.

1. Input server name

2. Select database

a. If you have existing database, select database

b. If not input database name you want.

3. To make sure database connection is working, click “Test Connection”.

4. Click “OK” button, it will update your current connection.

Figure 8.7.1

Figure 8.7

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Tools / Settings | Database | Back up

This will let you back up the database.

1. Click “Backup” button.

2. A save file dialog will pop.

3. Select path to save the file.

4. Click “OK”, once successful, a notification will pop.

5. Check your file.

Figure 1.0

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Tools / Settings | Database | Restore

This will let you restore the database.

1. Click “Restore” button. See Figure 8.9.1.

2. Select the database file (.bak). See Figure 8.9.1.

3. Click “Open” button.

4. A confirmation dialog will pop, click “Yes” button to continue. See Figure 8.9.2.

5. Once restored successfully, a notification will pop. See Figure 8.9.3.

Figure 8.9.0

Figure 8.9.1

Figure 8.9.2

Figure 8.9.3

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Tools / Settings | Database | Sync

This will let you sync data from local to server and vice versa.

1. Click “Sync” button. See Figure 9.0.0.

2. A confirmation dialog will pop, click “OK”. See Figure 9.0.1.

3. Once successful, a confirmation dialog will pop. See Figure 9.0.2 and Figure 9.0.3.

Figure 9.0.0

Figure 9.0.2 Figure 9.0.1 Figure 9.0.3

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Tools / Settings | Database | Sync Setting

This will let you update web api path for syncing data from and to server.

1. Click “Sync Setting” button. See Figure 9.1.0.

2. Sync setting detail will pop, update web api path. See Figure 9.1.1.

3. Click “Submit” button (Figure 9.1.1).

4. Once successful, a notification message will pop. See figure 9.1.2.

Figure 9.1.1

Figure 9.1.0

Figure 9.1.2

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My Account

This page allows you to update your password. Just input your new password on New

Password textbox and input in again on the Confirm Password textbox. Click Submit Button to

save your update.

Figure 9.2

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Logout Button

Click this button (A) to sign out/log off onto the system.

Figure 9.3

Documents

BFP Fire Code Revenue and Inspection Systembfp.gov.ph/wp-content/uploads/2019/04/Admin-BFP-Fire-Code-Revenue... · FIRE CODE REVENUE Administrator Manual 12 Fire Code Revenue and