BG 10 - Government Engineering College, Idukki 8th BoG Agenda Notes.docx · Web viewAcademic and EAP committees should discuss programmes/ subjects for remedial classes. Senior faculty

TECHNICAL EDUCATION QUALITY IMPROVEMENT PROGRAMME

Phase II Sub Component 1.1

8th MEETING OF

THE BOARD OF GOVERNORS

DETAILED AGENDA NOTES

Date: 01-11-2013 Time: 10.00 am

Venue: Hotel Chaithram, Thiruvananthapuram

GOVERNMENT ENGINEERING COLLEGE IDUKKIPAINAVU P.O., IDUKKI-685 603 KERALA

Phone: 04862 233250 Fax: 04862 232477

Background:

The meeting of Board of Governors is convened regularly to monitor the progress

of implementation of TEQIP-II activities at GEC Idukki, under Sub component 1.1, with

particular emphasis to procurement and academic activities, and to accord the necessary

approvals and clearance for the ongoing activities as required in the implementation

guidelines of the scheme. The 8th meeting of the BoG is being convened on 1st of

November, 2013.

The agenda items are given below:

Agenda Items

Part AProcedural

Sl. No Items Page No.

A1 Confirming the Minutes of the 7th Meeting of the Board of Governors held on 10-07-2013 at Hotel Chaithram, Trivandrum 4

A2Report on the action taken/action pending on the pertinent decisions in the Minutes of the 7th Meeting of the Board of Governors held on 10-07-2013 at Hotel Chaithram, Trivandrum

5

Part BDiscussion, Consideration and Ratification


B1 Consideration of the various procurement packages cancelled till date, including civil works. 7

B2 Consideration of newly created procurement packages, including civil works. 7

B3 Ratification of the various in house training programs for the faculty, technical staff and administrative staff. 7

B4 Ratification of the various in house training programs for the students. 7

B5 Ratification of the various training programs attended by faculty, technical and administrative staff outside the institution. 7

B6 Long term plan for Academic Activities till December, 2014 7

Detailed Agenda Notes, TEQIP II, GEC IDUKKI, November 2013 Page 2

B7 Ratification of the purchase of consumables and other minor items for the TEQIP office till date. 7

B8 Ratification of the appointment of MIS officer 7

Part CReports


C1 Status of fund position as on 01-11-2013 8

C2 Status of the faculty position as on 01-11-2013 9

C3 Status of the Construction projects as on 01-11-2013 11

C4 Status of the new PG/UG programs as on 01-11-2013 12

C5 Accreditation status of the UG programs 12

C5 Report on Remedial Classes 13

C6 Result Analysis with emphasis on Remedial Classes 15

Part DAny other item with the permission of the Chair


D1 Other Items 15

Part EAnnexure


E1 Visiting Faculty Programmes, conducted and planned 62

E2 Reports on visits to NISH and Amal Jyothi School 63

E3 Feedback from Faculty handling Remedial Classes 68

E4 Report on Research and Development Cell 71

E5 Report on Faculty Experience Sharing after Training (FEST) 72

E6 List of Publications 74


TECHNICAL EDUCATION QUALITY IMPROVEMENT PROGRAMME

Phase II Sub Component 1.1

8th MEETING OF THE BOARD OF GOVERNORS

DETAILED AGENDA NOTES

Part A

Procedural Items

A1. Confirmation of the Minutes of the 7th Meeting of the Board of Governors held

on 10-07-2013 at GEC Idukki

The Minutes of the 7th Meeting of Board of Governors of TEQIP Phase II of GEC

Idukki held on 10-07-13 at Hotel Chaithram, Trivandrum was sent to the Chairman and

upon his consent copies were circulated among the other members of the BoG. Comments

received were well addressed. A copy of the Minutes is appended as Appendix A1 for

confirmation.

BoG may consider the Minutes for approval.


A2. Report on the action taken/action pending on the pertinent decisions in the

Minutes of the 7th Meeting of the Board of Governors held on 10-07-2013 at GEC

Idukki

The decisions taken by the Board as recorded in the Minutes of the 7 th Meeting of

the Board of Governors of TEQIP Phase II held on 10-07-2013 have been noted and

actions have been initiated. A report on the action taken and actions pending is presented

in the Table A2.1 given below.

Table A2.1

Sl. No Decision Item Action Taken

1 The BoG appreciated the programmes under VFS in the past and suggested arranging more such programmes during the current academic year in consultation with the students.

VFS programmes were conducted and more programmes are planned. Programmes are listed as Annexure E1.

2 BoG suggested that a team should visit NISH, Trivandrum and Amal Jyothi School, Painavu to identify projects helpful to the differently-abled children. The BoG also suggested inviting Dr. Pavithran to interact with the students.

The teams from the College had visited both the institutions and submitted reports which are presented as Annexure E2. Current Director of NISH has kindly consented to visit the campus for an interaction with the faculty and the students.

3 BoG advised to collect feedbacks from the teachers who were taking remedial classes, and pass these feedbacks to regular teachers who handled that subject. Feedbacks may be presented in the next BoG meeting.

Feedbacks were collected and passed onto regular teachers. The feedbacks are presented as Annexure E3.

4 Academic and EAP committees should discuss programmes/ subjects for remedial classes. Senior faculty should be included in the above committees. Subjects with high failure rates should be identified from past result analyses. Weaker students should be identified in the beginning of semester itself, during first module. Identify the weakest students and motivate them to attend the classes. For Basic Electronics and Information Technology - start remedial classes immediately. Academic and EAP Committees can be convened in Trivandrum with participation of BoG members and other external experts.

Academic and EAP committees have met regularly. Subjects requiring special attention were identified from previous result analyses. Remedial classes were started for Basic Electronics and Information Technology. Report on Remedial Classes for the current semester is listed as Report C5.


5 The BoG had, in the previous meeting approved the proposal of an additional payment of Rs. 5000/- to those ad-hoc faculty with M. Tech. degree. The decision shall be implemented from the current academic year and the expenditure may be booked under the head ‘Incremental Operating Cost’. The BoG also permitted to hire B. Tech. degree holders if M. Tech. holders are not available as guest faculty.

The SPFU, Kerala has instructed that payment of any kind of salary is not allowed from the TEQIP funds and hence the amount should not be paid.

6 The BoG asked the institution to complete the alumni database by the end of the current semester and involve the alumni in the placement efforts. The new web page may be created for this purpose with a link provided on the institute website.

Alumni database nearing completion. The webpage has been created.

7 Regarding hiring of services from FACE for soft skills training programmes; the BoG granted the permission to avail the services through PMSS as service procurement. The BoG also asked to collect feedbacks from companies providing service to the Institution.

Collected feedback from KELTRON and included a proposal in the procurement plan.

8 The BoG wanted the institution to form the R & D Cell as soon as possible with a Senior Research Adviser (SRA) as the Chairman. The details about the Cell should be mailed within a month to the BoG Chairman and the members to get their concurrence. The R & D Cell and the SRA may help the faculty and students (PG and UG) in identifying socially relevant projects.

Dr. Ashok Rao has given his consent to assume charge as the Senior Research Adviser. Obtained the permission from BoG Chairman for his appointment as SRA over e-mail. He has agreed to visit the institution during November, 2013. The R & D Cell has been constituted. Details regarding R & D Cell are listed in Annexure E4.

9 The BoG also enquired about the conduct of Faculty Experience Sharing after Training (FEST) programmes and asked the institution to present the details during the next meeting.

Report on FEST is given as Annexure E5.


Part B

Items for Discussion, Consideration and Approvals

Sl. No Items B1 Consideration of the various procurement packages cancelled till date. The details

of cancelled packages and reason for cancellation are given in the Appendix B1.

Decision needed: The board may consider and grant necessary approval.B2 Consideration of newly created procurement packages for revising the

procurement plan. Few new packages have been proposed. The details are given in the Appendix B2.

Decision needed: The board may consider and grant necessary approval. B3 Ratification of the various in house training programs for the faculty, technical

staff and administrative staff. The details are given in the Appendix B3.

Decision needed: The board may kindly ratify. B4 Ratification of the various in house training programs for the students. The details

are given in the Appendix B4.

Decision needed: The board may kindly ratify.B5 Ratification of the various training program attended by faculty, technical and

administrative staff outside the institution. The details are given in Appendix B5.

Decision needed: The board may kindly ratify. B6 Ratification of the long term plan for the academic activities till December, 2014.

The details are given in Appendix B6.

Decision needed: The board may consider the proposalsB7 Ratification of the purchase of consumables and other minor items for the

TEQIP office till date. The details of consumables and other minor items purchased are given in the Appendix B7.

Decision needed: The board may kindly ratify.B8 Ms. Littin Joseph was appointed as the MIS officer with effect from 1st August,

2013.

Decision needed: The board may kindly ratify.


Part CReports

C1. The status of fund position as on 01.11.2013Fund utilization status for the allotted 400 Lakh is presented in table C1.1 given below

Sl. No

Activity/Category of Expenditure Total Budget Provision out of Rs. 1000

Lakh

Provision out of Rs. 400

Lakh (Tentative)

Amount spent

1 Improvement in teaching, training and learning facilities Lakh Lakh Lakh

(a) Expenditure on ICT enabled learning, related software & hardware.

550.00 300.00

16.13026

(b) Expenditure on New laboratory for new PG programs 38.00

(c) Expenditure on New laboratory for existing PG programs 24.00

(d) Expenditure on Existing laboratories modernized/strengthened 55.70477

(e) Expenditure on Library i.e. books, e-books, journals, e-journals and course specific software 14.35615

(f) Expenditure on membership of online journals & consortium 4.00

(g) Expenditure on digitally/virtually accessible courses/subjects 0

(h) Expenditure on Modernizing Classrooms 2.00

(i) Expenditure on Procurement of Equipments etc. for Institutes/ TEQIP unit. 43.00

(j) Expenditure on Civil Work 18.40444(k) Others. (Specify if Material) 4.00

Sub Total 219.5956

2 Providing Assistantship for increased enrolment in existing and new PG 100.00 2.00 0.49477

3 Enhancement of R&D and Institutional Consultancy activities 20.00 3.00 1.08035

4 Faculty and Staff Development (FSD) 100.00 30.00 24.603675 Enhanced Interaction with Industry 40.00 5.00 4.389936 Institutional Management Capacity Enhancement 30.00 10.00 7.915957 Academic Reforms 20.00 20.00 9.98598 Academic Support for weak students 40.00 10.00 6.533749 Incremental Operating Cost 100.00 20.00 15.10248

TOTAL 1000.00 400.00 289.7024

In addition to the above,

1. Committed an amount of Rs. 128.02604 Lakh (Purchase order sent)

2. Initiated procurement for an amount of Rs. 141.41200 Lakh (Initiated)


C2. Status of faculty position as on 01-11-2013The faculty position as on 01-11-2013 is given in the Table C2.1

Table C2.1

Electrical and Electronics Engg. Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 2 1 1 Ph.D. 1

Associate Professor 4 1 3 Ph.D. 1

Assistant Professor 11 8 3 M. Tech 8

Contract Faculty 7 M. Tech 2 B. Tech 5

Electronics and Communication Engg. Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 1 1 0 PhD. 1

Associate Professor 3 3 0 M. Tech 3

Assistant Professor 9 3 6 M. Tech 3


Computer Science & Engg. Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 1 0 1Associate Professor 2 0 2Assistant Professor 7 4 3 M. Tech 4


Information Technology Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 1 0 1Associate Professor 2 0 2Assistant Professor 7 7 0 M. Tech 7

Contract Faculty 3 M. Tech 3

Mechanical Engineering Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 0 0 0Associate Professor 2 1 1 M. Tech 1

Assistant Professor 5 4 1 PhD 1 M. Tech 1B. Tech 2

Contract Faculty 2


Civil Engineering Department

Sanctioned Nos.

Available Nos.

Vacancy Nos.

Qualification

Professor 0 0 0Associate Professor 0 0 0Assistant Professor 3 1 2 B. Tech 1

Contract Faculty 2Applied Science DepartmentSanctioned

Nos.Available

Nos.Vacancy

Nos.Qualification

Assistant Professor 7 4 3 M. Sc. 4

Contract Faculty 3 M. Phil. 1 M. Sc. 2


C3. Status of the Construction projects as on 01-11-2013 Status of civil works is shown in Table C3.1. Works highlighted here are inclusive all

construction activities undertaken and those which are progressing in the campus, and not

the works financed under TEQIP alone. The matter is reported for favour of information.

Table C3.1

Sl. No. Name of work Estimate (in Lakhs) Current status

1. M. Tech Class rooms 20 Completed

2. Compound wall 146 Completed

3. Internal road 50 Completed

4. Academic Block-II 346 90% completed, Can be commissioned by December 2013

5. Men's Hostel 226 93% completed, Can be commissioned by December 2013

6. Ladies Hostel 279 55% completed, Can be commissioned by December 2014

7. Staff Hostel 205 98% completed, Can be commissioned by December 2013

8. Staff Quarters 345 95% completed, Can be commissioned by December 2013

9. Academic Block-I 512 45% completed, Can be commissioned by December 2014

10. Internal earthen road, surface pavement and side protection 106 Completed

Status of the Civil Works under TEQIP Phase II as on 01-11-2013

Table C3.2

Sl. No. Name of work Estimate (in Lakhs) Current status

1.Reroofing-

Second year Academic block9.1133 Completed

2.Repair Works-

Workshop Block10.2598 Completed


C4. Status of the new PG/UG programs as on 01-11-2013Sl. No. Name of the program Current Status

1 M. Tech in Power Electronics and Control [EEE]

This program has been commenced during the academic year 2011-12 with an intake of 18 students; now total students’ strength is 36.

2 M. Tech in Computer Science and Systems Engineering [CSE]

This program has been commenced during the academic year 2012-13 with an intake of 18.

3 M. Tech in Network Engineering [IT]


4 B. Tech in Mechanical Engineering


5 M. Tech in VLSI & Embedded Systems [ECE]

AICTE approval, Government sanction and University affiliation have been obtained, waiting for allotment of students by DTE.

C5. Accreditation status of the UG programsThe accreditation of all eligible UG programs is mandatory for the project

institutions. The institution has already prepared a draft Self Assessment Report (SAR)

and presented before the meeting held on 02-01-2013 at DTE, Thiruvananthapuram.

Based on the suggestions of the meeting, the institution again modified the SAR. The

college presented the revised SAR at the meeting held at CUSAT during 11-12 March

2013. The SAR is updated with the latest details as on October 2013. The college is

registered in NBA website for accreditation. NBA has allotted the File No. 26-40-2013-

NBA to the institute.

The college has also submitted application for the accreditation to the NBA. The

application no. 520-23/03/2013 dated 23/03/2013 of Government Engineering College,

Idukki’s seeking accreditation of the following levels and programme(s) as detailed

below has been received by NBA.

Discipline Format Level Programme

Engineering & Technology Tier II

Under Graduate Computer Science & Engg.

Under Graduate Electrical & Electronics Engg.

Under Graduate Electronics & Communication Engg.

Under Graduate Information Technology

C6. Report on Remedial ClassesDetailed Agenda Notes, TEQIP II, GEC IDUKKI, November 2013 Page 12

1. Bridge classes for S3 students Bridge classes were conducted for S3 IT and S3 ECE students at the beginning of the semesters.

Faculty Name Designation Class Subject

Prof. Mala JB Assistant Professor, IT S3 IT Computer Fundamentals

Prof. Shijin Knox GU Assistant Professor, IT S3 ECE Basics of C Programming

Prof. VigilKumar VV Assistant Professor, IT S3 IT Basics of C Programming

Prof. Anu George Assistant Professor, ECE S3 ECE Basic Electronics

Prof. Ambily N Assistant Professor, ECE S3 IT Basic Electronics

Prof. Binumon P Assistant Professor, Mathematics S3 IT & S3 ECE Basic Mathematics

Mr. Anilal R Trade Instructor, IT S3 IT Linux Fundamentals

2. Soft skill development classes for S1S2 students

Mr. Ajith Menon, Professional HRD Trainer, visiting faculty at IMG Calicut had given a

motivational talk and introductory class on engineering for the first year students of all

branches from 5th to 6th September, 2013.

3. Diagnostic test and bridge classes for S1S2 students

A diagnostic test on Mathematics, Physics, English and Problem solving was conducted

for the first year students on 21st July, 2013. Based on the performance of the students, a

cut off mark was decided and students requiring special training were identified. Bridge

courses for these subjects are scheduled for November, 2013. Time schedule has been

prepared and the faculty is identified and informed.

4. Remedial class for students with back papers from previous semesters

As per the request from students with back papers from the previous semesters, remedial

classes have been arranged. Faculty was asked to solve problems and answer previous

year question papers rather than taking regular classes. Classes were conducted by each

department for at least 2 subjects per semester. On an average of 15 students per class

attended the classes.

5. Remedial classes for regular students

Based on the first series examination results and the previous semester results, weak

students and subjects with higher failure rates were identified. Remedial classes were

conducted for those subjects after the regular class hours. Faculty is instructed to take a


maximum of 15 hours for each subject. Conveyance has been arranged for the students

after the classes.

6. Conduct of evening classes

University examinations for S3, S5 and S7 are scheduled to commence on 07-11-13.

Number of contact hours expected till the last working day (28-10-13) will not be

sufficient for the faculty to complete the portions. So a decision has been made by the

committee along with the council members to arrange evening classes for the students,

starting from 21-10-13 onwards.

The timing of the classes for S3 students were from 4 pm to 8.30 pm and for S5

and S7 students were from 5pm to 9:30 pm with a tea break of 30 minutes in between. In

order to encourage the students to attend the classes, the committee decided to arrange

conveyance and dinner for the students. Regular faculty has decided to forego

remuneration. These decisions were properly communicated to all PTA executive

members through PTA Vice President and also intimated hostel wardens and caretakers

through letters.

Almost all students from the four departments benefited from these classes.

Evening classes started on 21-10-13 and ended on 24-10-13. Arrangements were made to

conduct classes for the students on Saturday (26-10-13) and Sunday (27-10-13) during

day time.

A meeting of students’ representatives of all classes was convened on 22-10-13 and

feedbacks were collected. Students asked for changing the time schedule and hence from

23-10-13 onwards the time schedules got changed for S3 students as 4 to 7.15pm and for

S5 and S7 students as 5 to 8.15pm with a tea break of 15minutes in between. A meeting of

Wardens/ Caretakers of all the hostels was convened on 22-10-13 and they had expressed

satisfaction with the arrangements.

Based on the feedback received from the students, it is decided to conduct evening

classes for 2-3 days/ week during the next semester. The schedule for the classes will be

published along with the regular time table at the beginning of the semester.

7. Remedial class for S1S2 students for Basic Electronics and IT

As per the instruction from BoG, arranged an introductory as well a fundamental

awareness class for Basic Electronics and IT for all S1S2 students on 29-10-13 and 30-10-

13 by Prof. Anu George and Prof. Vigilkumar V V


C6. Result AnalysisResult analysis of regular students is given in the Appendix C1. Result analysis

for remedial classes is given in the Appendix C2.

D. Other items with the permission of the ChairItems to be included in the agenda with the permission of the Chair is given in

Appendix D1.


Documents

BG 10 - Government Engineering College, Idukki 8th BoG Agenda Notes.docx · Web viewAcademic and EAP committees should discuss programmes/ subjects for remedial classes. Senior faculty