TOP SECHET

COUNCI L OF HIGHER SECONDARY EDUCATION, ORISSA

BHUBANESWAR-751013

APPOINMENT: LETTER NO CHSE, DT

DATE OF INSPECTIONI

,

r*+:

1. (ai Name of the institution

(indicate Govt. or Private)

Aided/Non AidediBlock Grant

(i) Phone no. office

PrinciPal's Residence

(ii) Year of Establishmenl(iii) Postal Adress

a) Name of the Village/town

b) Block

c) Tahasil

d) Police station' e) District (Pin code)

t,frlj

(b) Name & distance of the nearbY \

Councilaffiliatedcolleges/institutions :-

1)

2)

3)

4)

5)

6)

(c) A short description of the route to the college

from CHSE (O), BBSR

(lndicate the distance also) :-

(d) Whether situated in Urban or Rural are :- Urban / Rural

(e) lndicate if it is in a scheduled Area :- Yes / No

lf yes, certificate from the cornpetent authority to be attached

Accommodation asPect

i) Title deeds of land owned by the college

i.e. patta, kabala & Pauti onlY

(photo copies to be attached)

ii) Quality of land owned(7 acres for rural areas, 3 acres for urban)

iii) Has the college a permanent own

building in its own land ?

Colour Photograph of the Building be submitted

iv) ls accommodation available in the college

sufficient ? lf go please indicate the

information in the following table :-

(Use tick mark)

as Annexure----2.

ffiE stcNED BYTH'E INSPEcToR (s) oNLY

THIS REPORTTO BE SENT BY REGD. POST / BY PERSON /THROUGH SPECIA!-

MESSENGEH IN A CLOSED COVER NOTTHROUGH THE INSTITUTION INSPECTED

Purpose of use

Note :- Coloured photograph of the iotal building indicating the detailed as above be attacheC.

duly attested bY local Tahasildar

2. A certificate from the local Tahasildar that the college has own buiidir-rg constructed

on its own land be attached.

3. The accommodation available in the college must be in confirmity wrilr

Regulation-9O, c!ause-S of CHSE Regulations, 1983'

4 Separate rooms for general claSseS, tutorial clasSeS, library, reading roorn'

common room for teachers, boys and girls, Principal's chanrber, offlce room for

college laboratories, bath roorn-curn-urinal be indtcated.

V. Whether the accommodation facilities available is sufficient to conduct Council Examination

without affectirig teaching work sirntlltaneously ?

Vl.Whetherthe college has a

pucca / barbedwire boundarY wall :-

Vll.Type of road linking the college to the main road

(Brief descriPtion be given) :-

Vlll.is it a composite college having the teaching

'a

ir

facility for+3 also?

lX. if so, how dose the college acccnrmodate

courses in the same building ?

(A separate detailed statement be

:- Yes/No

both+2and+3

attached)

3.

Fl

Acadernic asPect

Tc i:e mentioned from

f u rth e r/a.ddl. aff il iation

a) Studer:ts on roll

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the session which fresh/

is sought for :

General

SC

BoysGirls

BoysGirls

BoysGirls

Granri totai X I

ii required use separate sheet(s) as Annexture

ii) Are the class rooms and laboratories

fulrniehed adequatelY :-

iii) Has the insiitution a gocid library :-

if yes indicate the No. of tsooks subjectwise

(Text + Heference) (use separate sheeti

Has the ccllege appointed a trained librarian ?

(if yes atiached h!s i her biodata with coples of

Has tl're college got a sepatate library room ?

Has the coilege r-naintained subject wise

catalogue of library books ?

vii) No of teachers requireci as per existing t';olk load

and a statement of rvork load, teachers, required

detailed bioda.ta from HSC onwards as Annexure

viii) ls there any teacher irr the co!iege

securing less than 54 "/, st rnarks ?

{lf y+s, Eive a separate Iist of such teachers)

b) Are the theory, practical and iutorial classes taken as pei' routine. lf so, will it complete the

prescrlbed courses during the session (Flease verify the iesson plan & progress resister durihg

insp e ction. )

e) $ihat ai;oui the cuiricular progress in the college ?

d) Brief observations a.boui the work experience

programme in the coliege :-

e) Detasls about the registration of teachers :-

(as per chapter tll cf ihe Regulatian)

i) l"io of registered Teachers in the coilege :-

ii) lrlo. of Teache:"s not registered

f) Achievement in cumcular I co-curricular

& extra eumcular activities :-

g) Dose the college have a plal'' graund

to ecnduct sports & games ?

h) l-ias the coilege appointed a trained PET :-

!f yes, attach Xerox / attested copies of testimonials with biodata as Annexture

-i) No. of feeder Schools

(attaeh separate sheet) Annexture

iv)

Yes / No

Yes I No

Yes i No

testirnonial) Annextu re

Yes / No

Yes i No

(attach a coPY cf the time table

& teachers aPPointed their

Yes / No

Yes I No,

,ri

vi)

The HS result of the/permanent/renewal

institut!on fromis sought for

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the session for whlch fresh / further / addl' affiiation

chronlogicallY as Annexeture

to be aitaehed)K)

4. a) i)

Cancellation History of the college be mentioned

Fixed deposit (Details to be menntioned & copies

ii) SB deposit

iii) Current A/C dePosit i-

iv) Cash in hand :-

Sources of income of the college r- \

(Attach a statement of Annual sources of lncome 7 heads

year)

Has the college Accts. been audited

by a qualified CA / LFA

Administrative asPect :-

a) ls the GB constituted ? lf Yes give

names of members of governing BodY

b) ls the GB aPProved bY DHE

(Attach a copy of the DHE GB approval order)

c) Indicate the expiry date of term of office

of the aPProved GB. :-

d) Name of the CHSE Orissa nominee '..

to GB (with copy of the approval letter)

e) ls it registered under the societies

Name of the Bank Branch FDR / TDR No. with date Amount Date of maturitY

b)

c)

5.

registration Act 860 ?

(Attach a copy of registration certificate)

f) Has the college made security deposit of

favour of SecretarY, CHSE, Orissa ? :-

g) Has the college made a security deposit

Rs. 25,000/- for science stream ?

h) Give a list of furniture available in the

of expenditure of the Preceding

Yes / No

Yes / No

Yes I No

Yes/No

onelthree lakh rupees duiy piedged in

Yes / No

of

Yes i No / Not aPPlicable, ,

% of pass

{ArtsiSc.lComm)

Appeared

(Arts/Sc./Comm)Enrolled

Arts/Sc./Comm

college

f',.

l) Long roll

ii) Attendanceregister(students)

iil) Marks register

lV) Cash Book

V) Service Account Register

Vl) Advance P'ayment register

Vll) Acquittance roll

Vf f f) Stock Register

lX) Leave account Register

X) Land & Building register

k) Has the college cleared all affiliation'

sPorts & literarY dues ?

(attach a statement of amount' paid money receipt No' and date

l) Ha-s the college got any ynspent balance cleared i Yet to

sanctioned bY the Council ?

6. ls it concurred by the Government for :-

a) Fresh Affiliation :- Yes/No

lf it is for Fresh, Please indicate

steam, subiects and Year for which

affiliation is sought for

(Detaiis to be mentioned)

b) ls it fcr further / addl' affiliation

lf for further affiliation, please indicate

(details to be mentioned)

i) Stream(s)

ii) OPening of new subjects)

iii) lncrease of seats'

iv) etc.

c) ls it for Renewal of affiliation :-

(lndicate stream(s) & session(s)

lf for Renewal has the college fulfilled all

the conditions imposed during the grant of

fresh affiliation earlier ?

(lf yes, attach documentary evidences)

Yes / No / lmProPerlY maintained

Yes / No / imProPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No / lmProPerlY maintained

Yes i No / lmPrbPerlY maintained

Yes / No / lmProPerlY maintained

Yes / No

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records maintained ? (Tick mark)i) Are the following registers /

Annexture

Please attach a Xersx attested copy of the

DHEiGovt. concurrence/Recognitlon Letter

As Annextu te

-

' Yes /No

Yes i No

of paYment)

clear I N.A of the advance

Yes I No

7.

Abcve documents verified in ariginal Signature(s) of the insPector(s)

;taa

B"

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RECOM,MENDATION OF THE INSPECTOR (S)

Details & clear recommendation / rejection to be

lf Recommended, please give details :-

(lf necessary use separatersheets

mentioned

Recommended / Not Hecommended

L Conditions

a)

'b)

c)

d)

e)

f) .etc.

Name & full address(es) of the inspector(s)

1.

2.

etc.

Signature of the lnspector(s)

t*

*

ry*T**Recognition commitee :-10. Recommendation of the

Recommended or not Mention Besol. l.lo. And date

Deputy Secretary SecretarYD,A. s,o.

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DETAIL_S NOI.,I -TEACHING STAFF

arIr:

Whether selectedby observing due

process

Designation

I

a.*t

$eai & Signature of theSecretary / Principal

demic HistorY

from HSC onwa

ir

tt.;

,'lt

Seal & Signature of theSecretarY / PrinciPal