BID COMMITTEE COMPOSITE REPORT - MAY 11, 2011 · Contract Awards – Bid Committee Composite Report – May 11, 2011 5 (2) CONTRACT DETAILS APPENDIX # 1 Date: April 27, 2011 Call

Contract Awards – Bid Committee Composite Report – May 11, 2011 1

STAFF REPORT ACTION REQUIRED

Contract Awards – May 11, 2011 - Composite Report

Date: May 5, 2011

To: Bid Committee

From: Director, Purchasing and Materials Management

Reference Various Calls

SUMMARY The purpose of this report is to advise on the results of the competitive procurement calls issued by the Purchasing and Materials Management Division and to recommend contract awards as outlined in this report. RECOMMENDATIONS

The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts in accordance with the Contract Details set out in the appendices of this report: 1 Call Document Request for Quotation 3809-11-0074

Description For the non-exclusive supply of all labour, materials, equipment and supervision necessary to perform inspection, testing, maintenance and repairs to fire alarm, sprinkler/standpipe systems including fire pumps and special extinguishing systems

Recommended Bidder

Firetronics Inc.

2 Call Document Request for Quotation 0114-11-0001 Description For the non-exclusive supply and fitting of Various Safety

Footwear and Galoshes for male and female employees, suitable for use by various City of Toronto divisions

Recommended Bidder

Store Service – Mister Safety Shoes Inc.

3 Call Document Request for Quotation 0502-11-0078 Description For the supply and delivery of Dental Laboratory Services to

approximately twenty -two (22) Public Health Dental Clinics, as and when required for the period from July 1, 2011 to June 30, 2012


Recommended Bidder

Pearce Dental Laboratories.

4 Call Document Tender Call No. 85-2011, Contract No. 11FS-26S Description The Rehabilitation of Seven (7) Bays of the F. G. Gardiner

Expressway from bents 48 to 56 (east of Strachan Avenue) in the Toronto & East York District.

Recommended Bidder

Grascan Construction Ltd./Torbridge Construction Ltd.

5 Call Document Tender Call No. 65-2011, Contract No. 10EY-01RD Description Watermain, Sanitary Sewer and Storm Sewer Replacements on

Burnhamthorpe Road. Recommended Bidder

614128 Ontario Ltd. o/a Trisan Construction

6 Call Document Tender Call No. 72-2011, Contract No. 11TSP-11RD Description Reconstruction of TTC Track, Road Resurfacing and Sidewalk

Construction on King Street West from Close Avenue to Queen Street West in the Toronto and East York District.

Recommended Bidder

Sanscon Construction Ltd.

7 Call Document Request for Quotation 6038-11-3001 Description Sweeping and Flushing of Paved Access Roads, Parking Areas,

and Tipping Floors from the date of award to April 30, 2012 Recommended Bidder

Heman Mobile Wash, Division of 1389256 Ontario Ltd.

8 Call Document Request for Proposal 9117-11-7058 Description For the provision of biosolids land application inspection services

from date of award to December 31, 2013 Recommended Proponent

Conestoga-Rovers & Associates (CRA)

9 Call Document Request for Quotation 3202-11-7084 Description For the non-exclusive supply of all labour, materials, and

equipment necessary to sample and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Etobicoke York District within the City of Toronto

Recommended Bidder

DBA Engineering Ltd.

10 Call Document Request for Proposal No. 9144-11-7076 Description The Provision of Temporary Professional Services of One (1)

Web Content Management Technical Architect/Lead for the Information & Technology Division

Recommended Proponent

OpenText Corporation

11 Call Document Request for Proposal No. 9144-11-7077 Description The Provision of Temporary Professional Services of one (1)

Senior Application/Integration Developer the Information & Technology Division,




12 Call Document Request for Proposal No. 9144-11-7075 Description The Provision of Temporary Professional Services of One (1)

Web Content Management Business Analyst for the Information & Technology Division



13 Call Document Tender Call No. 54-2011, Contract No. 11EY-01RD Description Road rehabilitation on Humber College Boulevard from Highway

27 to Finch Avenue and from Finch Avenue to Carrier Drive. Recommended Bidder

D. Martino Construction Limited

14 Call Document Request for Quotation 3919-11-0064 Description For the supply, delivery and unloading of Portland Cement Ready

Mixed Concrete to various locations within the City of Toronto Recommended Bidder

St. Marys Cement Inc. (Canada) d.b.a. Canada Building Materials Company

15 Call Document Tender Call No. 80-2011, Contract No. 11EY-112TM Description Repairs to Roads and Sidewalks in Etobicoke-York District (All

Wards) Recommended Bidder

Lima's Gardens & Construction

COMMENTS

(1) REQUIREMENTS For each of the recommended contract awards, the following requirements have been met:

(a) The firm recommended for award is the lowest bidder meeting specifications or to the highest scoring proponent based on the evaluation criteria included in the call and meeting the requirements of the call;

(b) the Deputy City Manager and Chief Financial Officer agrees with the Financial Impact

information;

(c) the appropriate Division has reviewed submissions and found the price to be reasonable, within available budget and concurs with the recommendation;

(d) the call document was advertised on the City’s internet website and bids or proposals

were opened publicly; and

(e) the Fair Wage Office confirms the recommended firm understands the Fair Wage Policy and Labour Trades requirements and has agreed to comply fully.


(2) CONTRACT DETAILS APPENDIX # 1 Date: April 27, 2011 Call No: Request for Quotation 3809-11-0074 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary to perform inspection, testing, maintenance and repairs to fire alarm, sprinkler/standpipe systems including fire pumps and special extinguishing systems such as inergen and fm200 gas systems at various Facilities Management Division locations throughout the City of Toronto from the date of award to April 30, 2012 with the option to renew for four (4) additional and separate one year periods at the sole discretion of the City and subject to budget approval. Should the option(s) to renew be exercised then the Director of Facilities Operations will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions Call Dates: Issued March 7, 2011, Closed April 11, 2011 Ward No: All Recommended Bidder: Firetronics Inc. Contract Award Value: From the date of award to April 30, 2012

$620,486.10 net of all applicable taxes and charges; $701,149.29 including HST and all charges; $631,406.66 net of HST Recoveries

Option Period 1 May 1, 2012 to April 30, 2013

$639,100.68 net of all applicable taxes and charges; $722,183.77 including HST and all charges; $650,348.85 net of HST Recoveries.


$658,273.71 net of all applicable taxes and charges; $743,849.29 including HST and charges; $669,859.33 net of HST Recoveries.


APPENDIX # 1 Option Period 3 May 1, 2014 to April 30, 2015

$678,021.92 net of all applicable taxes and charges; $766,164.77 including HST and charges; $689,955.11 net of HST Recoveries.


$698,362.57 net of all applicable taxes and charges; $789,149.70 including HST and charges: $710,653.75 net of HST Recoveries.

The total potential contract award including options years is $3,722,496.82 including HST and charges ($3,294,244.98 net of all taxes). The total potential cost to the City including option years is $3,352,223.70 net of HST Recoveries. Number of Bids: Three (3) compliant, three (3) non-compliant, Total Six (6) bids received Financial Impact: The total potential contract award identified in this report is $3,722,496.82 including HST and charges. The total potential cost to the City is $3,352,223.70 net of HST Recoveries. Funding in the amount of $420,937.77 net of HST Recoveries is available in the 2011 Facilities Management Division Operating Budget in various cost centres under cost element 4424. Additional funds will be requested in the 2012 Facilities Management Division Operating Budget submission in various cost centres under cost element 4424. Should the option be exercised, then additional funds will be requested in the 2012-2016 Facilities Management Division Operating Budget submission. Additional details are provided below:

Division Contacts: John McNamara Dave Beattie Manager, Goods and Services Supervisor, Contract Administration Purchasing and Materials Management Facilities Operations Telephone: (416) 392-7316 Telephone: (416) 395-7984 e-mail: [email protected] e-mail: [email protected]

From the date of Award to December 31,2011

(net of HST Recoveries)

January 1, 2012 to April

30, 2012 (net of HST Recoveries)

Option Yr. 1 May 1, 2012 to April 1,

2013 (net of HST Recoveries)



Option Yr. 3 May 1, 2014 to April 1, 2015

(net of HST Recoveries)



$ 420,937.77 $210,468.89 $650,348.85 $669,859.33 $689,955.11 $710,653.75


(2 ) CONTRACT DETAILS APPENDIX #2 Date: May 3, 2011 Call No: Request for Quotation 0114-11-0001 Description: For the non-exclusive supply and fitting of Various Safety Footwear and Galoshes for male and female employees, suitable for use by various City of Toronto divisions, by Store and/or Mobile Truck Service, as and when required, for the period from the date of award to June 30, 2015. Call Dates: Issued February 18, 2011, Closed March 14, 2011 Ward No: All Recommended Bidder: Store Service – Mister Safety Shoes Inc. Contract Award Value: Date of Award to June 30, 2015

$3,691,847.42 net of all applicable taxes and charges; $4,171,787.58 including HST and all charges; $3,756,823.93 net of HST Recoveries

Contracts in the amount of $386,339.59 net of HST recoveries for mobile truck service will be awarded to Work Authority, , from the date of the award to June 30, 2015, all in accordance with Purchasing By-Law 195-9(A), Toronto Municipal Code Chapter 195, Section 9. Number of Bids: Two (2) compliant for Store Service, one (1) non-compliant, total three (3) bids.

Financial Impact:

The total contract award identified for Store service in this report is $3,756,823.93 net of HST Recoveries. Funding in the amount of $601,091.83 has been budgeted in the 2011 Operating Budgets of participating Divisions and $3,155,732.10 has been requested in the Operating Budgets of participating Divisions for the years 2012 to 2015. Funding is available in a variety of Operating Budgets for various Programs as shown below:


APPENDIX #2 Citizen Focused Group A

Division Cost Centre Cost

Element

Store Service (Mister Safety Shoes) for the Period 05/01/2011 to

12/31/2011


06/30/2015

Total Store Service (Mister Safety Shoes)

for the Period 05/01/2011 to

06/30/2015

Affordable Housing Office

H10001 H20001 2660 $227.50 $1,194.39 $1,421.89

Children's Services E0145A E0546M

2660 2665

$286.12 $1,502.15 $1,788.27

Economic Development & Culture

AH0023 AH0029 AH0030 AH0151 AH0154 SE0011

2665

2099

$2,111.00 $11,082.74 $13,193.74

Emergency Medical Services

B00001 B22040 B22063 B24100 B25000 B33100 B41100 B45518 B45519 B45521 B45524 B45525 B46400 B46700 B46750 B46751 B46752 B46753 B46754 B46776 B46800 B46810 B55100 B55300

2660 $50,769.01 $266,537.28 $317,306.29

Long-Term Care Homes & Services

D3*031 D3*041 D3*061 2660 $7,703.67 $40,444.28 $48,147.95

Parks, Forestry & Recreation

PR-A 2660 2670

$151,545.29 $795,612.76 $947,158.05

Shelter Support & Housing Administration

F01122 F01123 F01223 F01323 F01423 F01523 F01623 F03070 F03072

2660 2665

$5,800.57 $30,452.98 $36,253.55

Toronto Public Health PH5029 PH5112 PH5119 PH5122

2660 $9,741.56 $51,143.20 $60,884.76

Grand Total $228,184.72 $1,197,969.78 $1,426,154.47

Citizen Focused Group B


Element


12/31/2011


06/30/2015



06/30/2015

Buildings BL0005 BL0006 BL0007 BL0008

2660 2665

$7,079.39 $37,166.80 $44,246.19

Fire Services FR0019 2660 $94,715.77 $497,257.77 $591,973.54

Municipal Licensing

MS1120 MS1200 MS1210 MS1212 MS1220 MS1230 MS1240 MS1250 MS1252 MS1253 MS5037 PH5032 PH5033 PH5034 PH5036 PH5041 PH5045

2660 $14,456.85 $75,898.47 $90,355.32


APPENDIX #2

Solid Waste

SW0000 SW0005 SW0008 SW0009 SW0011 SW0476 SW0612 SW0709 SW0715 SW0718 SW0742 SW0751 SW0765 SW0800 SW0805 SW0810 SW0820 SW0825 SW0830 SW0835 SW0901 SW0904 SW1020 SW1030 SW1040 SW1050 SW1060

2660 $118,789.64 $623,645.59 $742,435.23

Technical Services

WT0001 WT0002 WT0003 WT0004 WT0009 WT0015 WT0023 WT0030 WT0069 WT0070 WT0077 WT0080 WT0086 WT0087 WT0088 WT0089 WT0095 WT0097 WT0113 WT1006

2660 $12,148.66 $63,780.44 $75,929.10

Toronto Water TW100 TW200 TW300 TW400 TW500 TW600 TW650

2660 $67,132.92 $352,447.92 $419,580.84

Transportation Services TP0146 TP0400 TP0192 TP0399 TP0295

2660 $18,730.99 $98,337.68 $117,068.67

Urban Planning

UR0001 UR0002 UR0003 UR0004 UR0005 UR0007 UR0017 UR0018 UR0020 UR0021

2660 $950.05 $4,987.77 $5,937.82

Grand Total $334,004.27 $1,753,522.44 $2,087,526.71

Citizen Focused Group C


Element


12/31/2011


06/30/2015



06/30/2015

Facilities & Real Estate FA100-30 BU0421 BU0441 2660 2670

$26,362.68 $138,404.06 $164,766.74

Fleet Services FL100 2660 $7,509.82 $39,426.54 $46,936.36

Purchasing & Materials Management

FS0012 FS0013 FS0014 FS0077 FS0078 FS0079

2660 $2,317.19 $12,165.24 $14,482.43

Revenue Services FS0167 2670 $756.24 $3,970.27 $4,726.51

Grand Total $36,945.93 $193,966.11 $230,912.04

City Divisions Not Included in Cluster Groups


Element


12/31/2011


06/30/2015



06/30/2015

City Clerk's, Ombudsman, Lobbyist Registrar, Integrity Commissioner, Council

GV0003 GV0004 GV0005 GV0016

2660 $1,595.41 $8,375.91 $9,971.32

City Manager's Office CM500-04 2660 $361.50 $1,897.86 $2,259.36

Grand Total $1,956.91 $10,273.77 $12,230.68


APPENDIX #2

Division Contacts: John McNamara, Manager Terry Stadnyk Purchasing and Materials Management Manager, Purchasing & Contract Management Telephone: (416) 392-7316 Social Development, Finance & Administration E-mail: [email protected] Telephone: (416) 392-2897 E-mail: [email protected]


(2) CONTRACT DETAILS APPENDIX #3 Date: April 29, 2011 Call No: Request for Quotation 0502-11-0078 Description: For the supply and delivery of Dental Laboratory Services to approximately twenty -two (22) Public Health Dental Clinics, as and when required for the period from July 1, 2011 to June 30, 2012 with the option to renew the contract for an additional two (2) separate 1-year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised, then the Director of Toronto Public Health will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Call Dates: Issued March 11, 2011, Closed March 31, 2011 Ward No: All Wards Recommended Bidder: Pearce Dental Laboratories. Contract Award Value: July 1, 2011 to June 30, 2012:

$463,500.00 net of all taxes and charges $523,755.00 including all taxes and charges $471,657.60 net of HST Recoveries

Option Year 1 (July 1, 2012 to June 30, 2013)


Option Year 2 (July 1, 2013 to June30, 2014)


The total potential contract award including all option years is $1,443,460.92 net of HST Recoveries; $1,418,495.40 net of all taxes and charges; $1,602,899.80 including all taxes and charges.


APPENDIX #3 Number of Bids: Three (3) Financial Impact: The total potential contract award identified in this report is $1,602,899.80 including all taxes and charges. The total potential cost to the City is $1,443,460.92 net of HST Recoveries. Funds in the amount of $235,828.80 net of HST Recoveries are available in Toronto Public Health's 2011 Approved Operating Budget in PH3601 and cost element 4447. Funding for the remainder of the contract period will be requested in the 2012 Toronto Public Health Operating Budget submission. Should the option years be exercised then the appropriate additional funding will be included in the 2012-2014 Toronto Public Health Operating Budget Submissions. Cost Centre

July 1, 2011 to December 31, 2011 (net of HST Recoveries)

Jan. 1, 2012 to June 30, 2012 (net of HST Recoveries)

Option Year 1 July 1, 2012 to June 30, 2013 (net of HST Recoveries)

Option Year 2 July 1, 2013 to June 30, 2014 (net of HST Recoveries)

PH3601 Cost Element 4447

$235,828.80

$235,828.80 $481,090.75

$490,712.57

Division Contacts: Dr. Hazel Stewart John McNamara Director, Dental and Oral Health Services Manager, Goods & Services Toronto Public Health Purchasing & Materials Management Telephone: (416) 392-0442 Telephone: (416) 392-7316 E-Mail: [email protected] E-Mail: [email protected]


(2) CONTRACT DETAILS APPENDIX # 4 Date: May 4, 2011 Call No: Tender Call No. 85-2011, Contract No. 11FS-26S Description: The Rehabilitation of Seven (7) Bays of the F. G. Gardiner Expressway from bents 48 to 56 (east of Strachan Avenue) in the Toronto & East York District. Call Dates: Issued March 30, 2011, Closed April 13, 2011 Ward No: Ward 19 – Trinity-Spadina Recommended Bidder: Grascan Construction Ltd./Torbridge Construction Ltd. Contract Award Value: $4,027,000.00 net of all applicable taxes and charges $4,550,510.00 including HST and charges $4,097,875.20 net of HST Recoveries

Number of Bids: Six (6) Financial Impact: The total contract award identified in this report is $4,550,510.00 including HST and charges. The cost to the City is $4,097,875.20 net of HST Recoveries. Funding for the contract award is included in the approved 2011 Transportation Capital Budget in the following accounts: WBS Element Description Total Net of HST

Recoveries

CTP122-1-58 Gardiner Expressway Rehabilitation $1,350,355.74

CTP122-2-08 Backlog Western Gardiner $1,119,359.78

CTP808-34-01 Bathurst/Bremner Infrastructure Enhancements

$1,628,159.68

TOTAL $4,097,875.20

The engineering estimate for this project is $4,400,000.00 net of all applicable taxes and charges.


APPENDIX # 4 Division Contacts: D. Ferguson M. Laidlaw, P. Eng. Manager, Construction Services Acting Manager, Structures and Expressway Purchasing and Materials Management Technical Services Telephone: (416) 392-7323 Telephone: (416) 392-8346 e-mail: [email protected] e-mail: [email protected]


(2) CONTRACT DETAILS APPENDIX # 5 Date: April 28, 2011 Call No: Tender Call No. 65-2011, Contract No. 10EY-01RD Description: Watermain, Sanitary Sewer and Storm Sewer Replacements on Burnhamthorpe Road. Call Dates: Issued March 3, 2011, Closed March 30, 2011 Ward No: Ward 3 – Etobicoke Centre Recommended Bidder: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value*: $5,715,068.81 net of all applicable taxes and charges $6,458,027.76 including HST and charges $5,815,654.02 net of HST Recoveries

* Tender Price corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Number of Bids: 12 Formal Bids, 1 Informal Bid (Not Considered), Total - 13 Bids Financial Impact: The total contract award identified in this report is $6,458,027.76 including HST and charges. The cost to the City is $5,815,654.02 net of HST Recoveries. Funding for the contract award is included in the 2011 Toronto Water Capital Budget in the following accounts: WBS Element Description Total Net of HST Recoveries

CWW472-06 Sanitary Sewer $1,060,156.39

CWW421-09 Storm Sewer $3,258,176.57

CPW542-08 Watermain $1,211,048.81

CPW544-08 Water Services $ 286,272.25

TOTAL $5,815,654.02

The engineering estimate for this project is $6,742,221.00 net of all applicable taxes and charges.


APPENDIX # 5 Division Contacts: D. Ferguson J. P. Kelly, P. Eng. Manager, Construction Services Manager, Design and Construction - Purchasing and Materials Management Linear Infrastructure, Etobicoke York District Telephone: (416) 392-7323 Telephone: (416) 394-8399 e-mail: [email protected] e-mail: [email protected]


(2) CONTRACT DETAILS APPENDIX # 6 Date: May 2, 2011 Call No: Tender Call No. 72-2011, Contract No. 11TSP-11RD Description: Reconstruction of TTC Track, Road Resurfacing and Sidewalk Construction on King Street West from Close Avenue to Queen Street West in the Toronto and East York District. Call Dates: Issued March 10, 2011, Closed March 24, 2011 Ward No: Ward 14 – Parkdale – High Park Recommended Bidder: Sanscon Construction Ltd. Contract Award Value*: $2,939,815.00 net of all applicable taxes and charges $3,321,990.95 including HST and charges $2,991,555.74 net of HST Recoveries

* Tender Price corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Number of Bids: Eight (8) Financial Impact: The total contract award identified in this report is $3,321,990.95 including HST and charges. The cost to the City is $2,991,555.74 net of HST Recoveries. Funding for the contract award is included in the approved 2011 Toronto Water, City Planning & Transportation Services Capital Budgets and in the following various accounts: WBS Element Description Total Net of HST

Recoveries CPW545-01 Toronto Water $ 328,415.25

CTP311-02-10 Major Road Reconstruction $ 481,085.10

CUR054-02 Urban Design $ 75,886.39

TP0131 Roadside Cut Repairs $ 160,176.34

CTP811-01-03 Various Construction Projects (fully recoverable against TTC PO PC0059452)

$1,945,992.66

TOTAL $2,991,555.74


APPENDIX # 6 The engineering estimate for this project is $3,893,420.00 net of all applicable taxes and charges. Division Contacts: D. Ferguson S. Adams, PMP, P. Eng. Manager, Construction Services Manager, TTC & Special Projects Purchasing and Materials Management Technical Services Telephone: (416) 392-7323 Telephone: (416) 338-5540 e-mail: [email protected] e-mail: [email protected]


(2) CONTRACT DETAILS APPENDIX # 7 Date: May 5, 2011

Call No: Request for Quotation 6038-11-3001 Description: Sweeping and Flushing of Paved Access Roads, Parking Areas, and Tipping Floors from the date of award to April 30, 2012 with the option to renew for an additional four (4) separate one (1) year periods at the sole discretion of the General Manager of Solid Waste Management Services and subject to budget approval. Should the option(s) be exercised, then the General Manager of Solid Waste Management Services will request that the Director of Purchasing and Materials Management process the renewals under the same terms and conditions. Call Dates: Issued: March 30, 2011, Closed: April 21, 2011 Ward No: All Wards Recommended Bidder: Heman Mobile Wash, Division of 1389256 Ontario Ltd. Contract Award Value:

• Date of award to April 30, 2012: $141,311.30 net of all taxes, $159,681.77 including all taxes, and $143,798.38 net of HST recoveries. • Option Year 1: May 01, 2012 to April 30, 2013: $148,376.87 net of all taxes,

$167,665.86 including all taxes, and $150,988.31 net of HST recoveries. • Option Year 2: May 01, 2013 to April 30, 2014: $155,795.71 net of all taxes,



$194,094.19 including all taxes, and $174,787.83 net of HST recoveries.

Total potential award including option years is $780,834.14 net of all taxes, $882,342.57 including all taxes, and $794,576.82 net of HST recoveries. Number of Bids: 4 Financial Impact The total potential contract award identified in this report is $780,834.14 net of all applicable taxes and charges. The potential total cost to the City is $794,576.82 net of HST recoveries. Funds required for the period from the date of award to December 31, 2011 are available in the 2011 approved Solid Waste Management Services Operating Budget. Funding for the remainder of the contract period will be requested in the 2012 Solid Waste Management Services Operating Budget


APPENDIX # 7 submission. Should the option year(s) be exercised then appropriate additional funding will be included in future Solid Waste Management Services Operating Budget submission(s). Funding details are provided below:

Account(s) (GL: 4467)

Initial Award (net of HST recoveries)

Option 1 (net of HST recoveries)



Option 4 (net of HST recoveries) Grand Total

(net of HST recoveries) Date of award

to Dec. 31, 2011

Jan 01, 2012 to

Apr 30, 2012

May 01, 2012 to

Apr 30, 2013

May 01, 2013 to

Apr 30, 2014

May 01, 2014 to

Apr 30, 2015

May 01, 2015 to

Apr 30, 2016 SW0800 SW0835 SW0805 SW0825 SW0810 SW0830 SW0820

$23,477.28 $16,303.67 $10,434.35 $12,390.79 $11,738.64 $9,782.21

$11,738.64

$11,738.64 $8,151.84 $5,217.18 $6,195.40 $5,869.32 $4,891.10 $5,869.32

$36,976.72 $25,678.27 $16,434.10 $19,515.50 $18,488.35 $15,407.03 $18,488.34

$38,825.57 $26,962.22 $17,255.81 $20,491.27 $19,412.78 $16,177.29 $19,412.77

$40,766.84 $28,310.31 $18,118.59 $21,515.84 $20,383.42 $16,986.17 $20,383.42

$42,805.19 $29,725.82 $19,024.53 $22,591.62 $21,402.59 $17,835.49 $21,402.59

$194,590.24 $135,132.13 $86,484.56 $102,700.42 $97,295.10 $81,079.29 $97,295.08

Totals $95,865.58 $47,932.80 $150,988.31 $158,537.71 $166,464.59 $174,787.83 $794,576.82

Division Contacts: John McNamara Anne Wheatley Manager, Goods and Services Manager, Transfer & Disposal Operations Purchasing and Materials Management Division Solid Waste Management Services Telephone: 416-392-7316 Telephone: 416-392-4226 E-Mail: [email protected] E-Mail: [email protected]


(2) CONTRACT DETAILS Date: April 18, 2011 APPENDIX #8 Call No: Request for Proposal 9117-11-7058 Description: For the provision of biosolids land application inspection services from date of award to December 31, 2013, with an option to renew for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option be exercised, then the General Manager, Toronto Water will instruct the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Call Dates: Issued March 1, 2011, Closed March 22, 2011 Ward Nos: N/A Recommended Proponent: Conestoga-Rovers & Associates (CRA) Total Contract Value: April 2011 to December 2013 – 1,078,951.10 net of HST Recoveries ($1,060,290.00 net of all taxes, 1,198,127.70 including all taxes)

Option Year 1 January 2014 to December 2014 - $370,439.88 net of HST Recoveries ($364,032.90 net of all taxes, $411,357.18 including all taxes) These amounts includes an estimated 3% adjustment for CPI.

Option Year 2 January, 2015 to December, 2015 – $381,553.08 net of HST Recoveries ($374,953.89 net of all taxes, $423,697.90 including all taxes). These amounts include an estimated 3% adjustment for CPI.

The total potential contract award including both option years is 1,830,944.06 net of HST Recoveries; $1,799,276.79 net of all taxes; $2,033,182.78 including all taxes). Number of Proponents: Two (2) Proposals were received One (1) proposal met the 75% technical threshold and had their costs reviewed and evaluated. Financial Impact: The total potential contract award identified in this report is $2,033,182.00 including all applicable taxes and charges. The potential cost to the City including option years net of HST Recoveries is $1,830,944.06. Funding is available in the 2011 Toronto Water Operating Budget in WW1036 – 4416. Should the option years be exercised, then additional funding will be included in the 2012, 2013, 2014 and 2015 Toronto Water Operating Budget submissions. Funding details (net of HST Recoveries) follow:


APPENDIX #8

2011 2012 2013 Option Yr 1 Option Yr 2 TOTAL $359,650.36 $359,650.37 $359,650.37 $370,439.88 $381,553.08 $1,830,944.06

The engineering estimate for this project is $360,000.00 annually net of all applicable taxes and charges. Division Contacts: Victor Tryl, P. Eng. M. Caschera, P. Eng Manager Engineer, Operations Coordination Professional Services Wastewater Treatment Purchasing & Materials Management Toronto Water Telephone: 416-397-4801 Telephone: 416-392-8335 Email: [email protected] Email: [email protected]


(2) CONTRACT DETAILS APPENDIX #9 Date: May 2, 2011 Call No: Request for Quotation 3202-11-7084 Description: For the non-exclusive supply of all labour, materials, and equipment necessary to sample and carry out Material Specification Compliance Testing and Project Quality Assurance Services in the Etobicoke York District within the City of Toronto as and when required from the date of award for a one (1) year period, with an option to renew for an additional one (1) year period at the sole discretion of the City of Toronto. Should the option be exercised, then the General Manager of Transportation Services will request the Director of Purchasing and Materials Management to process the renewal under the same terms and conditions. Call Dates: Issued March 7, 2011, Closed March 22, 2011. Ward No: 1, 2, 3, 4, 5, 6, 7, 11, 12, 13 & 17 Recommended Bidder: DBA Engineering Ltd. Contract Award Value: From the Date of Award for a One (1) Year Period

$296,532.50 net of all applicable taxes and charges $335,081.73 including all applicable taxes and charges $301,751.47 net of HST Recoveries

Option Year 1 for an Additional One (1) Year Period

$305,428.48 net of all applicable taxes and charges $345,134.18 including all applicable taxes and charges $310,804.02 net of HST Recoveries

The total potential cost to the City including the option year is $612,555.49 net of HST Recoveries. The total potential contract award including option years is $680,215.91 ($601,960.98 net of all taxes and charges). Number of Bids: Six (6) Financial Impact: The total potential contract award identified in this report including the option year is $680,215.91 including all applicable taxes and charges. The total potential cost to the City is $612,555.49 net of HST Recoveries. Funding has been approved for 2011 Transportation Services Capital Budget. If the option year is exercised, funds will be requested in the 2012 Transportation Services Capital Budget. The table below illustrates the funding sources:


APPENDIX #9

Cost Centre Description 2011 Net of HST Recoveries

2012 (option year)

Totals Net of HST Recoveries

CTP 311-03-04 GL (4503)

Local Road Resurfacing –

Material Testing

$301,751.47 $310,804.02 $612,555.49

The engineering estimate for this project is $502,333.16 (for 2 years) net of all applicable taxes and charges. Division Contacts: Victor Tryl Rick Helary Manager, Professional Services Manager, Road Operations Purchasing and Materials Management Transportation Services Telephone: (416)397-4801 Telephone: (416)394-2624 e-mail: [email protected] e-mail: [email protected]


(2) CONTRACT DETAILS Date: May 3, 2011 APPENDIX #10 Call No: Request for Proposal No. 9144-11-7076 Description: The Provision of Temporary Professional Services of One (1) Web Content Management Technical Architect/Lead for the Information & Technology Division, for a period of one (1) year with a possible extension of one (1) year at the sole discretion of the City and subject to budget availability. Should the option be exercised, then the General Manager of I&T Services will request the Director of Purchasing and Materials Management to process the renewal under the same terms and conditions. Call Dates: Issued on February 28, 2011, Closed March 17, 2011. Ward No: All Recommended Proponent: OpenText Corporation Contract Award Value: From date of award for a one (1) year period:

$318,500.00 net of taxes and charges $359,905.00 including taxes and charges $324,105.60 net of HST recoveries

Optional one (1) year period:


The total potential cost to the City including the option year is $648,211.20 net of HST Recoveries. The total potential contract award including option years is $719,810.00 ($637,000.00 net of all taxes and charges). Number of Proposals: Six (6) Range of Scores: 41.3 to 60.3


APPENDIX #10 Financial Impact: The total potential contract award identified in this report, including the option year is $719,810.00 including taxes and charges. The total potential cost to the City is $648,211.20 net of HST Recoveries. Funding is available in the 2011 Information & Technology Division Capital Budget in Capital Account CIT045-01-07. Should the option year be exercised then the appropriate additional funding will be included in the 2012-2013 Information & Technology Division Capital Budget submissions in the same account. Division Contacts: Victor Tryl Dave Wallace Manager, Professional Services Chief Information Officer Purchasing and Materials Management I&T Telephone: 416-397-4801 Telephone: 416-392-8421 Email: [email protected] Email: [email protected]


(2) CONTRACT DETAILS Date: May 3, 2011 APPENDIX #11 Call No: Request for Proposal No. 9144-11-7077 Description: The Provision of Temporary Professional Services of one (1) Senior Application/Integration Developer the Information & Technology Division, for a period of one (1) year with a possible extension of one (1) year at the sole discretion of the City and subject to budget availability. Should the option be exercised, then the General Manager of I&T Services will request the Director of Purchasing and Materials Management to process the renewal under the same terms and conditions. Call Dates: Issued on February 28, 2011, Closed March 17, 2011. Ward No: All Recommended Proponent: OpenText Corporation Contract Award Value: From date of award for a one (1) year period:

$273, 000.00 net of taxes and charges $308, 490.00 including taxes and charges $277, 804.80 net of HST recoveries


$273, 000.00 net of taxes and charges $308, 490.00 including taxes and charges $277, 804.80 net of HST recoveries

The total potential cost to the City including the option year is $555,609.60 net of HST Recoveries. The total potential contract award including option years is $616,980.00 ($546,000.00 net of all taxes and charges). Number of Proposals: Six (6) Range of Scores: 10.7 to 60.3 Financial Impact: The total potential contract award identified in this report is $616,980.00 plus applicable taxes and charges. The total potential cost to the City is $ 555,609.60 net of HST Recoveries. Funding is available in the 2011 Information & Technology Division Capital Budget in Capital Account CIT045-01-07. Should the option year be exercised then the appropriate additional funding will


APPENDIX #11 be included in the 2012-2013 Information & Technology Division Capital Budget submissions in the same account. Division Contacts: Victor Tryl Dave Wallace Manager, Professional Services Chief Information Officer Purchasing and Materials Management I&T Telephone: 416-397-4801 Telephone: 416-392-8421 Email: [email protected] Email: [email protected]


(2) CONTRACT DETAILS Date: May 3, 2011 APPENDIX #12 Call No: Request for Proposal No. 9144-11-7075 Description: The Provision of Temporary Professional Services of One (1) Web Content Management Business Analyst for the Information & Technology Division, for a period of one (1) year with a possible extension of one (1) year at the sole discretion of the City and subject to budget availability. Should the option be exercised, then the General Manager of I&T Services will request the Director of Purchasing and Materials Management to process the renewal under the same terms and conditions. Call Dates: Issued on February 28, 2011, Closed March 17, 2011. Ward No: All Recommended Proponent: OpenText Corporation Contract Award Value: From date of award for a one (1) year period:




The total potential cost to the City including the option year is $611,170.56 net of HST Recoveries. The total potential contract award including option years is $678,678.00 ($600,600.00 net of all taxes and charges). Number of Proposals: Four (4) Range of Scores: 22 to 72.3


APPENDIX #12 Financial Impact: The total potential contract award identified in this report, including the option year is $678,678.00 including taxes and charges. The total potential cost to the City is $611,170.56 net of HST Recoveries. Funding is available in the 2011 Information & Technology Division Capital Budget in Capital Account CIT045-01-07. Should the option year be exercised then the appropriate additional funding will be included in the 2012-2013 Information & Technology Division Capital Budget submissions in the same account. Division Contacts: Victor Tryl Dave Wallace Manager, Professional Services Chief Information Officer Purchasing and Materials Management I&T Telephone: 416-397-4801 Telephone: 416-392-8421 Email: [email protected] Email: [email protected]


(2) CONTRACT DETAILS APPENDIX #13 Date: May 4, 2011 Call No: Tender Call No. 54-2011, Contract No. 11EY-01RD Description: Road rehabilitation on Humber College Boulevard from Highway 27 to Finch Avenue and from Finch Avenue to Carrier Drive. Call Dates: Issued February 24, 2011, Closed March 16, 2011 Ward No: Ward 1 – Etobicoke North Recommended Bidder: D. Martino Construction Limited Contract Award Values: $1,695,809.00 net of all applicable taxes and charges $1,916,264.17 including HST and charges $1,725,655.24 net of HST Recoveries Number of Bids: Nine (9) Financial Impact: The total contract award identified in this report is $1,916,264.17 including HST and charges. The cost to the City is $1,725,655.24 net of HST Recoveries. Funding for the contract award is included in the 2011 Transportation Services Capital Budget, in the following account: WBS Element Description Net of HST Recoveries

CTP311-02 Major Road Reconstruction $1,725,655.24

The engineering estimate for this project was $2,611,615.00 net of all applicable taxes and charges. Division Contacts: D. Ferguson J. P. Kelly, P. Eng. Manager, Construction Services Manager, Design and Construction - Purchasing and Materials Management Linear Infrastructure, Etobicoke York District Telephone: (416) 392-7323 Telephone: (416) 394-8399 e-mail: [email protected] e-mail: [email protected]


(2) CONTRACT DETAILS Date: April 26, 2011 APPENDIX #14 Call No: Request for Quotation 3919-11-0064 Description: For the supply, delivery and unloading of Portland Cement Ready Mixed Concrete to various locations within the City of Toronto on an as and when required basis, from the date of award to December 31, 2011, with the option to renew for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the General Managers of the respective Divisions will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Call Dates: Issued March 10, 2011, Closed March 31, 2011 Ward No.: All Recommended Bidder: St. Marys Cement Inc. (Canada) d.b.a. Canada Building Materials Company Contract Award Value: Date of Award to December 31, 2011

$422,434.92 net of all applicable taxes and charges $477,351.46 including HST and charges $429,869.77 net of HST Recoveries

Option Year 1 (January 1, 2012 to December 31, 2012)


Option Year 2 (January 1 2013 to December 31, 2013)


The total potential contract award, including all option years is $1,346,352.04, net of HST recoveries, $1,323,066.08 net of all applicable taxes and charges and $1,495,064.68 including all taxes and charges.

Number of Bids: One (1)


APPENDIX #14

Financial Impact: The total potential contract award identified in this report is $1,495,064.68 including HST and all charges. The total potential cost to the City is $1,346,352.04 net of HST Recoveries. Funds required for the period from the date of award to December 31, 2011 are available in the 2011 Capital and Operating Budgets for all participating divisions. Should the option years be exercised then appropriate additional funding will be included in subsequent Capital and Operating Budget submissions. Funding details are provided in the table below and are available in cost element #2780 (for SW0805 in c/e 2999).

Account Name Account No.

From date of award

to Dec. 31, 2011 (Net of HST Recoveries)

Option Year 1Jan. 1, 2012


Option Year 2 Jan. 1, 2013


Total Cost (Net of HST Recoveries)

Parks, Forestry and Recreation

(Operating & Capital)

PR-PKS CPR117-41

Total

$44,650.26 $44,000.00 $88,650.26

$47,196.27 $45,000.00 $92,196.27

$48,806.08 $48,000.00 $96,806.08

$140,652.61 $137,000.00 $277,652.61

Toronto Water (Operating)

WW1182 $31,985.71 $33,265.14 $34,928.40 $100,179.25

Solid Waste (Capital

& Operating)

CSW309-11-03 CSW309-11-04 CSW309-11-05 CSW309-11-08 CSW358-11-05

SW0800 SW0805 SW0820 SW0830 SW0835

$31,216.97 $31,216.97 $31,216.97 $31,216.97 $122,605.78 $3,393.15 $454.43 $676.63

$4,071.78 $4,071.78

$260,141.43

$270,547.08 $284,074.45 $814,762.96

Transportation Services

(Operating)

TP0214

$49,092.37 $51,056.02 $53,608.83 $153,757.22

TOTAL $429,869.77 $447,064.51 $469,417.76 $1,346,352.04

Division Contact: John McNamara Anne Wheatley, P. Eng Manager, Goods & Services Manager, Operational Support Purchasing & Materials Management Solid Waste Management Telephone: (416) 392-7316 Telephone: (416) 392-4226 Email: [email protected] Email: [email protected]


(2) CONTRACT DETAILS APPENDIX # 15 Date: May 5, 2011 Call No: Tender Call No. 80-2011, Contract No. 11EY-112TM Description: Repairs to Roads and Sidewalks in Etobicoke-York District (All Wards) Call Dates: Issued March 23, 2011; Closed April 7, 2011. Ward No: All wards in Etobicoke-York District Recommended Bidder: Lima's Gardens & Construction Contract Award Value: $2,862,010.00 net of all applicable taxes and charges $3,234,071.30 including HST and charges $2,912,381.38 net of HST Recoveries Number of Bids: 5 Formal Bids, 1 Informal Bid (Not Considered) Total – 6 Bids Financial Impact: The total contract award identified in this report is $3,234,071.30 including HST and charges. The total cost to the City is $2,912,381.38 net of HST Recoveries. Funding has been approved for 2011 Transportation Services Capital and Operating Budgets in the following accounts: CTP 411-02-03 Neighbourhood Improvements $ 66,103.30 CTP 411-01-26 Sidewalk $1,500,000.00 CTP 411-01-07 Sidewalk $ 178,080.00 CTP 710-10-02 We-re All Pedestrians $ 111,936.00 TP0157 – Roadway Surface Repair – D2 $1,056,262.08 The engineering estimate for this project is $3,058,680.00 net of all applicable taxes and charges. Division Contacts: David Ferguson Rick Helary, Manager, Construction Services Manager, Road Operations Purchasing and Materials Management Transportation Services Telephone: (416) 392-7323 Telephone: (416) 394-2624 e-mail: [email protected] e-mail: [email protected]

Documents

BID COMMITTEE COMPOSITE REPORT - MAY 11, 2011 · Contract Awards – Bid Committee Composite Report – May 11, 2011 5 (2) CONTRACT DETAILS APPENDIX # 1 Date: April 27, 2011 Call