BID OPENING BIDDER DATE: May 1, 2019

COMPANY_________________________

TIME: 1:00 p.m. ADDRESS__________________________

PLACE: HAMBURG TOWN HALL 6100 SOUTH PARK AVENUE HAMBURG, NEW YORK 14075 PHONE: 649-6111 .

BID FORM AND SPECIFICATIONS FOR

INFORMATION TECHNOLOGY INFRASTRUCTURE CONTRACT

FOR THE TOWN OF HAMBURG

LEGAL NOTICE TOWN OF HAMBURG NOTICE TO BIDDERS

NOTICE is hereby given, in compliance with Section 103 of the General Municipal Law,

the Town of Hamburg, Erie County, Hamburg, New York, has requested bids for the following:

INFORMATION TECHNOLOGY INFRASTRUCTURE CONTRACT

all in accordance with specifications on file with the Hamburg Town Clerk, 6100 South Park

Avenue, Hamburg, NY 14075. Said specifications may be obtained from the Town Clerk during

regular business hours on weekdays (Monday through Friday) from 9:00 a.m. to 5:00 p.m. local

time or online at https://www.townofhamburgny.com/legal-notices-bids-2/

Sealed bids on the above must be filed and submitted, in writing, to the Town

Clerk, Hamburg Town Hall, S6100 South Park Avenue, Hamburg, New York, no

later than 12:00 P.M. on May 1, 2019. Bids must be marked:

INFORMATION TECHNOLOGY INFRASTRUCTURE CONTRACT

Town of Hamburg

Said bids will be publicly opened and read aloud in the Town Board meeting room

Conference 1 at 1:00 P.M. (local time) on May 1, 2019 and thereafter considered by the Town

Board of the Town of Hamburg.

THE TOWN BOARD RESERVES THE RIGHT TO REJECT ALL BIDS AND TO

WAIVE ANY INFORMALITIES.

GENERAL BACKGROUND INFORMATION The Town of Hamburg is located on the shores of Lake Erie just south of the City of Buffalo. The town encompasses 46 square miles and has approximately 57,000 residents. Police and fire protection, highway, recreation, sewage services and facilities, are provided for the area by the Town or special districts under the supervision of the Town Board. The town has approximately 200 full time employees. There are two independent villages in the town as well as two independent school districts. The Town of Hamburg primarily operates from the following facilities:

Town Hall, Police and Public Safety Dispatch, 6100 South Park Ave Hamburg Senior Community Center, 4540 Southwestern Blvd Hamburg Highway Department, 2720 Lakeview Rd

In addition, the Town of Hamburg operates from the following minor facilities:

Nike Recreational Center, 2982 Lakeview Rd 18 Mile Creek Golf Course, 6374 Boston State Road Senior Therapeutic Pool, 4150 Sowles Rd Hamburg Town Park, 4420 Lakeshore Rd Woodlawn Beach State Park, 3580 Lakeshore Rd

The Town of Hamburg owns the following Information Technology assets:

Non-Virtualized Physical Servers - 9 Firewalls - 8 Switches – approx. 20 Computer Desktop and Laptop Stations – approx. 250 Printers – approx. 40 Phone System Cell Phones/MiFi’s - 100 Cameras – approx. 36 DVRs - 3 Rhino Tablets - 17 RICI Fingerprint Station FOB Panels - 6

The Town of Hamburg utilizes the following software/programs:

KVS – Financial Software PAYCHEX – Payroll Software MS Office – Word Processing/Spreadsheets BAS - Town Clerk Licensing Software Biels - Archives Software

RPS – Assessment Software GIS – Mapping Program used in various departments SEI - Justice Court Software Active-Net – Online Recreation Activities Software Criss Cross – Address Lookup software AVL – Vehicle Locator Software APCO Expentations – Training Software Camera System – DVR Software and Hardware NICE Inform Client – Phone and Radio Recordings Red Alert – CAD in Dispatch RUOK – Welfare Check System – Software and Hardware CHARMS – Records Management System ENT CAD – CAD in Police RICI – Web Records Mgmt – Software and Hardware TRACS10 - Traffic and Criminal Software Mobile Client - Police Car Dispatch World Client - E-Mail WordPress - Website Microsoft Active Directory – Server Management Toshiba/Canon - Printing and Scanning NEC Phone System – Software and Hardware Verizon Cell Phones and MiFi’s Carbonite/SafGate/ Backup Exec – Backup Software System Link – Fob Entry Software and Hardware Symantec Endpoint Protection – Antivirus I-TAX – Tax Information/Payment Software

INSTRUCTIONS TO BIDDERS

A. Submission Requirements

1. Bids must be marked: INFORMATION TECHNOLGY INFRASTRUCTURE

CONTRACT 2. All bid proposals must, at minimum, include the following:

Company name, address, telephone number and website; Name, title email address and phone number of person authorized to represent the

vendor and who will be the direct contact; A general description of the company/vendor; Federal and State taxpayer identification numbers; A letter signed by a person authorized to bind the vendor proposal and cost

schedule with an acknowledgement that the proposal and cost schedule is valid for ninety (90) days following the proposal due date;

A list of three clients for whom a similar service has been performed. Preference will be given to companies with previous municipal clients; and

Five (5) copies of proposal.

3. Each proposal shall be prepared simply and economically avoiding the use of elaborate promotional materials beyond what is sufficient to provide a complete, accurate and reliable presentation.

4. Proposal finalists may be required to give an oral presentation to the Town to clarify

or elaborate on the written proposal. Those Bidders will be notified to arrange specific times.

5. No proposal will be accepted from nor any agreement awarded to any Proposal that is

in arrears upon any debt or in default of any obligation owed to the Town. Additionally, no agreement will be awarded to any Proposal that has failed to satisfactorily perform pursuant to any prior agreement with the Town.

B. Scope of Bid

The Bidder is to divide the Bid deliverable into four sections. 1. Infrastructure (Software/Hardware): Bidder is to price out equipment as specified in

Appendix “A” of this Bid.

2. Installation: Bidder is to prepare a Schedule for Construction and Completion. a. The Bidder must provide a complete schedule for achievement of all major

project milestones including: Commencement and completion of hardware/software installation; Commencement and completion of

construction; Commencement of normal operation. b. Bidder must provide an estimated cost, including hourly rates (if any) of

individuals performing the installation. c. Bidder must provide name and qualifications of individuals expected to

perform the installation. If Bidder is selected by the Town, Bidder will verify the individuals performing the work.

3. Training:

a. The Town has provided Bidder a list of current infrastructure, hardware, and software and a list of infrastructure, hardware, and software to be purchased. Using this information, and the Bidder’s expertise, Bidder is to prepare a training schedule for necessary Town of Hamburg Employees. Necessary Town of Hamburg employees for the purpose of this paragraph shall mean the Director of IT and IT Assistant.

b. Bidder must provide an estimated cost, including hourly rates (if any) of individuals performing the training.

c. Bidder must provide name and qualifications of individuals expected to perform the training. If Bidder is selected by the Town, Bidder will verify the individuals performing the work.

4. Computer Network Support Services: Town of Hamburg expects that the Bidder will provide ongoing professional support services to the IT Department. The Bidder must provide:

a. A description of the professional support services offered by the Bidder b. Hourly rate for professional support services c. Whether Bidder allows purchases of blocks of time, if a discount is available

for larger amounts of block time purchases, and if the banked unused time expires

d. The process by which the Town can utilize the professional support services, including, modem/phone charges, response time, afterhours/weekend calls, working on additions/updates to programs / integration/ research, time involved in gathering information for projects

e. Bidder must provide name and qualifications of individuals expected to perform the training. If Bidder is selected by the Town, Bidder will verify the individuals performing the work.

C. Selection Process

1. Proposal Evaluation Criteria: Proposals will be evaluated and scored on the basis of the following criteria:

a. Experience and Qualifications of the Bidder: Consideration will be given to Bidder demonstrating strong capabilities, experience, and reputation in undertakings similar to those described in this Bid, and providing authoritative documentation of their financial soundness and stability. Similar experience will be understood to include development of performance contracts in public facilities.

b. Location of Firm and Project Team: While not expressly a condition of selection, the Bidder shall demonstrate a local (Erie County) presence including office location and location, number and function of primary team staff.

c. Project Approach: Proposals will be evaluated on the technical strategies proposed and successfully implemented projects for other clients. It is understood that Town of Hamburg may contact any or all references and schedule site visits to assess the technical merit and construction abilities of the contractor.

d. Financial Terms: Consideration will be given to proposals that responsibly maximize the net economic benefit to Town of Hamburg and that responsibly minimize the risk to Town of Hamburg in connection with the proposed transaction.

e. Ability to Implement Project Promptly: Preference will be given to proposals demonstrating an ability to carry out the tasks and responsibilities outlined in the proposal, including the procurement and the performance of all contract obligations throughout the contract term in a prompt and efficient manner.

f. In addition to the above the following general criteria, not necessarily listed in order of importance, will be used to review proposals. The Town reserves the right to weigh its evaluation criteria in any manner it deems appropriate.

i. Bidder’s demonstrated capability to provide the services.

ii. Evaluation of the professional qualifications, personal background and resume(s) of individuals involved in providing services.

iii. Bidder’s experience to perform the proposed services. iv. Bidder’s financial ability to provide the services. v. Evaluation of the Proposal’s fee submission. It should be noted that

while price is not the only consideration, it is an important one. vi. A determination that the Bidder has submitted a complete and

responsive proposal as required by this Bid. vii. An evaluation of the Bidder’s projected approach and plans to meet

the requirements of this Bid. viii. The Bidder’s presentation at and the overall results of any interviews

conducted with the Bidder. ix. Proposals may be required to give an oral presentation to the Town to

clarify or elaborate on the written proposal.

D. Miscellaneous

1. The Town is a tax exempt municipality. The Town of Hamburg will not pay any

taxes.

2. The Town reserves the right to purchase by individual item, group of items, or by total of all items in line with the best interest of the Town. The Town of Hamburg states also that all discounts will be considered in determining the lowest responsible bidder.

3. Bidder understands that prior to any work be performed under this Bid, all employees

of Bidder who will participate in the executing the terms of this bid will have to undergo a background check by the Town of Hamburg. The Town reserves the right to reject any employee who does not satisfactorily meet the criteria of the Town of Hamburg and Bidder agree not to utilize any employee rejected by the Town of Hamburg.

4. Bidder understands prior to any work being performed, a Non-Disclosure Agreement

will be signed by Bidder. 5. The New York State Freedom of Information Law, Public Officers Law, Article 6,

provides for public access to information. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that are “trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise.” Information that the Bidder wishes to have treated as proprietary and confidential trade information should be identified and labeled “Confidential” or “Proprietary” on each page at the time of disclosure. This information should include a written request to exempt it from disclosure, including a written statement of the reasons why the information should be exempted.

6. Any proposal may be withdrawn or modified by written request of the Bidder,

provided such request is received at the above address prior to the date and time set for receipt of proposals.

7. This Bid does not commit the Town to award a contract, pay any cost incurred in the

preparation of a proposal in response to the Bid or to procure or contract for services. Town of Hamburg intends to award a contract on the basis of the best interest and advantage to Town of Hamburg, and reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel this Bid in part or in its entirety, if it is in the best interest of Town of Hamburg to do so.

8. By submitting its bid, the Bidder specifically avers acceptance of the minimum

standard clauses attached as Appendix “B”. If unable or unwilling to indicate such acceptance, the proposal shall identify and explain any exceptions or deviations.

9. All questions must be directed to Jennie Robertson, Director of IT, at

jrobertson@townofhamburgny.com. All potential bidders are encouraged to immediately send contact information to Ms. Robertson. Any question received will be copied (the Bidder asking the question will not be identified) and answered to all bidders who have provided this information.

Sealed bids to be returned to:

Hamburg Town Clerk Cathy Rybczynski Hamburg Town Hall 6100 South Park Ave Hamburg, NY 14075 crybczynski@townofhamburgny.com Formal bids must be received by 12:00 p.m. May 1, 2019. Bids will be opened at the Hamburg Town Hall on May 1, 2019 at 1:00 p.m.

APPENDIX A

TECHNICAL SPECIFICATIONS

Servers

(3) HPE DL360 Gen10 Dual Intel Xeon Gold 5118 12-Core Processors 192GB of RAM per server 2P 10GB Ethernet adapter iLO Advanced 32GB MicroSD 2 x 800W Power Supplies Smart Array P408i-a 5-Year 24x7 w/ 4 hour response Support Microsoft Windows Server 2016 Datacenter Edition (& User CAL for 250 users) VMware Vshpere (5-Year)

Or Equivalent - Equivalent solutions must provide built in artificial intelligence & predictive analytics software. It also must include server management software that provides the ability to configure, monitor, and update the servers seamlessly, from anywhere.

Storage

1 HPE Nimble Storage HF20 Hybrid Array Hybrid 21TB FIO HDD Bndl 2x10GBASE-T 2p Adptr Kit 1.44TB FIO Cache Bndl 5-Year, 4-Hour Parts Exchange Support 8-Hour Training Class for 2 people

Or Equivalent - Equivalent solutions must provide built in artificial intelligence & predictive analytics software, 8-Hour Training Class for up to 2 people.

Top of Rack Switches

2 Extreme Networks X620-16t Dual 300W power supplies Fan Module Front to Back Airflow 10 Gigabit Ethernet SFP Passive 1M Cable 5-Year Next Business Day Advanced Hardware Replacement

Or Equivalent

Backup

1 Barracuda 690 Backup Server 5-Year Energize Updates 5-Year Energize Updates

Or Equivalent – Equivalent Solution must provide a subscription option to replicate to cloud using proprietary vendor cloud backup servers. It also must include free hardware replacement after 4-years of proper continuous maintenance coverage.

Tape Library

1 HPE 6250 Autoloader Rackmount Kit (24) LTO6 6.25TB Tapes 1 Pack Cleaning Cartridge Bar Code Label Pack 5-Year Next Business Day Support

Or Equivalent

Installation & Migration

Full installation and startup of all hardware, as well as, full migration of nine (9) non-virtualized physical servers at four (4) different sites throughout the Town of Hamburg. Vendor must also provide full knowledge transfer of complete solution upon implementation.

APPENDIX B

STANDARD CLAUSES FOR THE TOWN OF HAMBURG 2019 PLEASE RETAIN THIS DOCUMENT FOR FUTURE REFERENCE.

STANDARD CLAUSES FOR TOWN OF HAMBURGCONTRACTS The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "the contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the contract (the word "Contractor" herein refers to any party other than the Town, whether a contractor, licenser, licensee, lessor, lessee or any other party):

1. EXECUTORY CLAUSE. The Town shall have no liability under this contract to the Contractor or to anyone else beyond funds appropriated and available for this contract.

2. NON-ASSIGNMENT CLAUSE. In accordance with General Municipal Law §109, this contract may not be assigned by the Contractor or its right, title or interest therein assigned, transferred, conveyed, sublet or otherwise disposed of without the Town’s previous written consent, and attempts to do so are null and void. Notwithstanding the foregoing, such prior written consent of an assignment of a contract let may be waived at the discretion of Town. The Town retains its right to approve an assignment and to require that any Contractor demonstrate its responsibility to do business with the Town. 3. WORKERS' COMPENSATION BENEFITS. This contract shall be void and of no force and effect unless the Contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers' Compensation Law (see attached). 4. NON-DISCRIMINATION REQUIREMENTS. To the extent required by Article 15 of the Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex (including gender identity or expression), national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status. Furthermore, in accordance with Section 220-e of the Labor Law, if this is a contract for the construction, alteration or repair of any public building or public work or for the manufacture, sale or distribution of materials, equipment or supplies, and to the extent that this contract shall be performed within the State of New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, disability, sex, or national origin: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any

employee hired for the performance of work under this contract. If this is a building service contract as defined in Section 230 of the Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its subcontractors shall by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract.

5. WAGE AND HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither Contractor's employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Furthermore, Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law. Additionally, effective April 28, 2008, if this is a public work contract covered by Article 8 of the Labor Law, the Contractor understands and agrees that the filing of payrolls in a manner consistent with Subdivision 3-a of Section 220 of the Labor Law shall be a condition precedent to payment by the Town of any Town approved sums due and owing for work done upon the project.

6. NON-COLLUSIVE BIDDING CERTIFICATION. In accordance with Section 139-d of the State Finance Law, if this contract was awarded based upon the submission of bids, Contractor affirms, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. Contractor further affirms that, at the time Contractor submitted its bid, an authorized and responsible person executed and delivered to the Town a non-collusive bidding certification on Contractor's behalf.

7. SET-OFF RIGHTS. The Town shall have all of its common law, equitable and statutory rights of set-off. These rights shall include, but not be limited to, the Town's option to withhold for the purposes of set-off any moneys due to the Contractor under this contract up to any amounts due and owing to the Town with regard to this contract, any other contract with any Town department or agency, including any contract for a term commencing prior to the term of this contract, plus any amounts due and owing to the Town for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. The Town shall

exercise its set-off rights in accordance with normal Town practices including, in cases of set-off pursuant to an audit, the finalization of such audit by the Town or its representatives.

8. RECORDS. The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract (hereinafter, collectively, "the Records"). The Records must be kept for the balance of the calendar year in which they were made and for six (6) additional years thereafter. The Town and any other person or entity authorized to conduct an examination, shall have access to the Records during normal business hours at an office of the Contractor or, if no such office is available, at a mutually agreeable and reasonable venue within the Town, for the term specified above for the purposes of inspection, auditing and copying. The Town shall take reasonable steps to protect from public disclosure any of the Records which are exempt from disclosure under Section 87 of the Public Officers Law (the "Statute") provided that: (i) the Contractor shall timely inform an appropriate Town official, in writing, that said records should not be disclosed; and (ii) said records shall be sufficiently identified; and (iii) designation of said records as exempt under the Statute is reasonable. Nothing contained herein shall diminish, or in any way adversely affect, the Town's right to discovery in any pending or future litigation.

9. EQUAL EMPLOYMENT OPPORTUNITIES FOR MINORITIES AND WOMEN. In accordance with Section 312 of the Executive Law and 5 NYCRR 143, if this contract is: (i) a written agreement or purchase order instrument, providing for a total expenditure in excess of $25,000.00, whereby a Town is committed to expend or does expend funds in return for labor, services, supplies, equipment, materials or any combination of the foregoing, to be performed for, or rendered or furnished to the Town; or (ii) a written agreement in excess of $100,000.00 whereby a Town is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon; or (iii) a written agreement in excess of $100,000.00 whereby the owner of a State assisted housing project is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon for such project, then the following shall apply and by signing this agreement the Contractor certifies and affirms that it is Contractor’s equal employment opportunity policy that:

(a) The Contractor will not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, disability or marital status, shall make and document its conscientious and

active efforts to employ and utilize minority group members and women in its work force on Town contracts and will undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. Affirmative action shall mean recruitment, employment, job assignment, promotion, upgradings, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation;

(b) at the request of the Town, the Contractor shall request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the Contractor's obligations herein; and (c) the Contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the Town contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. Contractor will include the provisions of "a", "b", and "c" above, in every subcontract over $25,000.00 for the construction, demolition, replacement, major repair, renovation, planning or design of real property and improvements thereon (the "Work") except where the Work is for the beneficial use of the Contractor. Section 312 does not apply to: (i) work, goods or services unrelated to this contract; or (ii) employment outside the Town. The Town shall consider compliance by a contractor or subcontractor with the requirements of any federal law concerning equal employment opportunity which effectuates the purpose of this section. The Town shall determine whether the imposition of the requirements of the provisions hereof duplicate or conflict with any such federal law and if such duplication or conflict exists, the Town shall waive the applicability of Section 312 to the extent of such duplication or conflict. Contractor will comply with all duly promulgated and lawful rules and regulations of the Department of Economic Development’s Division of Minority and Women's Business Development pertaining hereto. 10. CONFLICTING TERMS. In the event of a conflict between the terms of the contract (including any and all attachments thereto and amendments thereof) and the terms of this Appendix A, the terms of this Appendix A shall control.

11. GOVERNING LAW. This contract shall be governed by the laws of the State of New York except where the Federal supremacy clause requires otherwise. 12. NO ARBITRATION. Disputes involving this contract, including the breach or alleged breach thereof, may not be submitted to binding arbitration (except where statutorily authorized), but must, instead, be heard in a court of competent jurisdiction of the State of New York.

13. PROHIBITION ON PURCHASE OF TROPICAL HARDWOODS. The Contractor certifies and warrants that all wood products to be used under this contract award will be in accordance with, but not limited to, the specifica- tions and provisions of Section 165 of the State Finance Law, (Use of Tropical Hardwoods) which prohibits purchase and use of tropical hardwoods, unless specifically exempted, by the State or any governmental agency or political subdivision or public benefit corporation. Qualification for an exemption under this law will be the responsibility of the contractor to establish to meet with the approval of the Town.

In addition, when any portion of this contract involving the use of woods, whether supply or installation, is to be performed by any subcontractor, the prime Contractor will indicate and certify in the submitted bid proposal that the subcontractor has been informed and is in compliance with specifications and provisions regarding use of tropical hardwoods as detailed in §165 State Finance Law. Any such use must meet with the approval of the State; otherwise, the bid may not be considered responsive. Under bidder certifications, proof of qualification for exemption will be the responsibility of the Contractor to meet with the approval of the State.

14. MACBRIDE FAIR EMPLOYMENT PRINCIPLES. In accordance with the MacBride Fair Employment Principles (Chapter 807 of the Laws of 1992), the Contractor hereby stipulates that the Contractor either (a) has no business operations in Northern Ireland, or (b) shall take lawful steps in good faith to conduct any business operations in Northern Ireland in accordance with the MacBride Fair Employment Principles, and shall permit independent monitoring of compliance with such principles.

15. INTERNATIONAL BOYCOTT PROHIBITION. In accordance with Section 220-f of the Labor Law and Section 139-h of the State Finance Law, if this contract exceeds $5,000, the Contractor agrees, as a material condition of the contract, that neither the Contractor nor any substantially owned or affiliated person, firm, partnership or corporation has participated, is participa- ting, or shall participate in an international boycott in violation of the federal Export Administration Act of 1979 (50 USC App. Sections 2401 et seq.) or regulations thereunder. If such Contractor, or any of the aforesaid

affiliates of Contractor, is convicted or is otherwise found to have violated said laws or regulations upon the final determination of the United States Commerce Department or any other appropriate agency of the United States subsequent to the contract's execution, such contract, amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so notify the State Comptroller within five (5) business days of such conviction, determination or disposition of appeal (2NYCRR 105.4). 16. IRAN DIVESTMENT ACT. By entering into this Agreement, Contractor certifies in accordance with General Municipal Law §103-g and State Finance Law §165-a that it is not on the “Entities Determined to be Non- Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012” (“Prohibited Entities List”) posted at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.p df Contractor further certifies that it will not utilize on this Contract any subcontractor that is identified on the Prohibited Entities List. Contractor agrees that should it seek to renew or extend this Contract, it must provide the same certification at the time the Contract is renewed or extended. Contractor also agrees that any proposed Assignee of this Contract will be required to certify that it is not on the Prohibited Entities List before the contract assignment will be approved by the Town. During the term of the Contract, should the Town receive information that a person (as defined in State Finance Law §165-a) is in violation of the above-referenced certifications, the Town will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the Town shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

The Town reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

17. CERTIFICATION OF REGISTRATION TO COLLECT SALES AND COMPENSATING USE TAX BY CERTAIN CONTRACTORS, AFFILIATES AND SUBCONTRACTORS. To the extent this agreement is a contract as defined by Tax Law Section 5-a, if the contractor fails to make the certification required by Tax Law Section 5-a or if during the term of the contract, the Department of Taxation and Finance, as defined by Tax Law 5-a, discovers that the certification, made under penalty of perjury, is false, then such failure to file or false certification shall be a material breach of this contract and this contract may be terminated, by providing written notification to the Contractor in accordance with the terms of the agreement, if the Town determines that such action is in its the best interest.

18. DEPSOIT FOR PLANS AND SPECIFICATIONS. In accordance with General Municipal Law §102, to the extent that a bid proposal requires that the contractor obtain copies of plans and/or specifications from the Town, a deposit of $100 shall be submitted to the Town to guarantee the safe return of the plans and/or specifications. The Town will return the deposit to the unsuccessful bidders within 30 days of the bid award and upon return of the plans and/or specifications in good condition. 19. SECURITY FOR IMPROVEMENT DISTRICT PROJECTS OR PUBLIC WORKS PROJECTS. In accordance with General Municipal Law Article 5A, if this agreement is a contract for an improvement district project or public works project, all bidders must file with the Office of the Town Supervisor a certified check, or a bond with sufficient sureties, in a sum equal to 5 percent of the estimated expense of the improvement, obligating bidder to execute the contract if awarded to the bidder. If the bidder fails to execute the contract as awarded, the certified check shall be forfeited to the Town, or the bond payment enforced by the Town, as liquidated damages to the Town. Certified checks or bond sureties will be returned to bidders in accordance with General Municipal Law §105. 20. SERVICE OF PROCESS. In addition to the methods of service allowed by the Civil Practice Law & Rules ("CPLR"), Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested. Service hereunder shall be complete upon Contractor's actual receipt of process or upon the Town's receipt of the return thereof by the United Towns Postal Service as refused or undeliverable. Contractor must promptly notify the Town, in writing, of each and every change of address to which service of process can be made. Service by the Town to the last known address shall be sufficient. Contractor will have thirty (30) calendar days after service hereunder is complete in which to respond.

21. INDEMNIFICATION AND HOLD HARMLESS. Contractor hereby agrees to defend, indemnify, and hold harmless the Town from any and all claims, liability, judgments or other damages including legal fees and court costs, for any and all property damage, arising from it work under the Contract. The Contractor shall furnish the Town with an insurance certificate evidencing coverage for general liability with a minimum limit for bodily injury and property damage in an amount as determined by the Town of Hamburg based on the nature of the RFP/contract but in no event less than $1 million and naming the Town of Hamburg as an additional insured. All insurance coverage shall be written such the Town will receive thirty (30) days prior notice to cancellation or modification of coverage. See attached.

22. LICENSES. Contractor affirms it and its employees, agents and subcontractors hold and maintain all necessary and pertinent valid licenses and permits necessary to the work performed under the contract. 23. MODIFICATIONS. This contract may not be modified by the Contractor without the Town’s previous written consent, and attempts to do so are null and void.