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Bidder’s Conference New Supportive Housing Program Bonus Projects. 2011 Continuum of Care Competition September 8, 2011. Agenda. Background on the Continuum of Care Annual Competition - Overview Permanent Supportive Housing Bonus & Amount Available Eligible applicants Application Timeline - PowerPoint PPT Presentation
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Bidder’s ConferenceNew Supportive Housing Program Bonus Projects
2011 Continuum of Care CompetitionSeptember 8, 2011
Agenda
1. Background on the Continuum of Care 2. Annual Competition - Overview 3. Permanent Supportive Housing Bonus &
Amount Available 4. Eligible applicants 5. Application Timeline 6. Eligible uses & budget scenarios
Agenda, continued
7. Leveraging Documentation 8. Local Scoring 9. Other requirements 10.Electronic submission – e-snaps11.Resources 12.Q&A
Continuum of Care• More than 4,500 people are homeless on any given night in Sonoma
County. • A "Continuum of Care" is:
– A funding stream from the federal Department of Housing and Urban Development, dedicated to services and housing to end homelessness; and
– The local planning process required in order to access those funds.
• The Continuum of Care (CoC) brings together government, service providers, and community activists to develop collaborative strategies to reduce homelessness and address the needs of many varied homeless sub-populations. The Continuum of Care brings about $2.6 million annually to Sonoma County to end homelessness!
Annual Competition
• Collaborative application• Exhibit 1 – Continuum of Care• Exhibit 2 – Project Application– 2 parts: Applicant Documentation (SF424) and
Exhibit 2• CoC registration completed earlier this
summer• Full NOFA released August 30, 2011
Permanent Supportive Housing Bonus
• $135,541 in bonus funds available • For permanent housing with supportive
services for disabled homeless• Cash match requirements• Renewable annually• Can be used for Supportive Housing Program
or Shelter Plus Care project – different rules
Eligible Applicants
• States • Units of general local government • Special purpose units of government, e.g.,
PHAs • Private nonprofit organizations • Community Mental Health Agency • Health Centers that are public nonprofit
organizations
Dates to Remember
• Tomorrow: TA session – e-snaps• September 22 -TA session – Exhibit 2• September 30 – Local Project Applications Due
in e-snaps• October 4 – New project presentations, review
& selection• October 5-26 – Technical review & correction• October 27 – Final submission
Eligible Activities
• Acquisition • Rehabilitation • New construction • Leasing • Operating costs • Supportive services • HMIS • Rental Assistance
Supportive Housing Program (SHP) Budget Scenario #1
1 year project budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Leasing (no match required) $103,269 $103,269
Program subtotal $129,086 $6,455 $135,541Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455
Total request $135,541 $6,455 $141,996
Sample budget with Master Leasing HUD rounds all amounts less than $1 DOWN.
SHP Budget Scenario #21 year project
budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Housing operations (requires $1 cash match for every $3) $103,269 $34,423 $137,692
Program subtotal $129,086 $40,878 $169,964Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455
Total request $135,541 $40,878 $176,419
Sample budget with Housing Operations
Shelter Plus Care Program (S+C)
• Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors.
• The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement.
• Rental assistance partnership:– The Housing Authority manages rental assistance – Service provider provides the services disabled residents need
to remain stably housed.
Shelter Plus Care Rules• Award is for the Fair Market Rent for a specific number of units. Can be:
– Tenant-Based Rental Assistance (portable)– Project-Based Rental Assistance (remains with a specific facility)– Sponsor-Based Rental Assistance (tied to the Sponsor)
• Initial award minimum: 5 years (60 months)
• After 5 years, the project is renewed annually for the current Fair Market Rent equivalent
• Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services
Shelter Plus Care Notes
• Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source
• Services must be committed to in writing, and delivery of services must be documented on an annual basis
• On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.
Sample Shelter Plus Care BudgetSize of Units Number of
UnitsFair Market
RentNumber of
MonthsTotal Soft Cash
Match
1 bedroom 2 $1,024 60 $122,880 $122,880
Total 2 $1,024 60 $122,880 $122,880
• This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County
• Could use a combination of apartment sizes to maximize the dollars available
• Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed
• Housing Authority can use up to 8% for administrative expense
Match vs. Leveraging
• Match = Cash match required for your SHP proposal Match = hard cash dollars that are paying for the services or
housing being provided in the program you describe. • Dollars that pay for other programs are only acceptable
match if they are paying for services simultaneously being used by your SHP program.
• Only non-HUD McKinney Vento dollars can be used as match.
• Supportive Services – Match $1 for every $4 from HUD• Housing Operations – Match $1 for every $3 from HUD• Leasing – No match required
Leveraging
• Leveraging = ALL the services and other resources being brought to bear to assist the clients you are targeting in your proposal
• Not simply WITHIN your agency, but all the volunteers, all the services provided by other agencies
• Anything you can document with a written commitment
• Must have written commitment in hand at the time of application
Leveraging, continued
• Sample commitment letters in handouts• Entry into e-snaps:
Scoring – Project Criteria (60 pts)
• Project description – up to 25 pts• Alignment with 10-year plan goals – up to 10
pts• Project readiness – up to 10 pts• Serve chronically homeless individuals or
families – 5 pts• Housing Emphasis – up to 5 pts• Leveraging – up to 5 pts
Scoring – Capacity (40 pts)
• Organizational capacity and experience (25 pts)
• Application accuracy and appropriateness, including match amount and source (15 pts)
• Possible bonus points for HMIS-participating agencies: “A” score on data quality report card
Other Requirements
• Participation in Homeless Management Information System
• Membership in Continuum of Care• Energy Star - promote energy efficiency through the
use of Energy Star techniques and products, and also encouraged to use green development techniques
• Section 3 - hire low/very-low income employees & contract with businesses that are either owned by or substantially employ low/very low-income persons
Key websites
• HUD listserv: www.hudhre.info/index.cfm?do=viewJoin
• E-snaps: www.hudhre.info/esnaps/ • Training site for e-snaps:
http://esnaps.hudhre.info/ • Sonoma County RFP web page:
http://sonoma-county-continuum-of-care.wikispaces.com/2011+Continuum+of+Care+NOFA
Next Steps
• DUNS Number - by phone at 866-705-5711 or on line at http://fedgov.dnb.com/webform
• Register with the Central Contractor Registry, www.ccr.gov - requires annual renewal
• Set up a user ID in e-snaps• If you have a DUNS # and CCR Registration,
set up your organization’s Applicant profile in e-snaps
Questions?
Jenny Helbraun Abramson(707) 824-2852
[email protected]://sonoma-county-continuum-of-care.wikispaces.com