BIDDING DOCUMENTS - davao-water.gov.ph€™s office), ... Interested Bidders should have a valid license duly issued by the Philippine Contractors Accreditation Board (PCAB)

Republic of the Philippines

DAVAO CITY WATER DISTRICT Km. 5, Jose P. Laurel Avenue, Bajada, Davao City

BIDDING DOCUMENTS

FOR THE

SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIR

NO.1 AND NO.2

AT

Carlos P. Garcia Highway, Panacan, Davao City

SEPTEMBER 2014

“COPY FOR SALE”

BIDDING DOCUMENTS SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2

2


3

DAVAO CITY WATER DISTRICT TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION I. INVITATION TO BID .................................................................................................. 5

SECTION II. INSTRUCTIONS TO BIDDERS ..................................................................................... 9

SECTION III. BID DATA SHEET ................................................................................................ 35

SECTION IV. GENERAL CONDITIONS OF CONTRACT ...................................................................... 41

SECTION V. SPECIAL CONDITIONS OF CONTRACT ......................................................................... 71

SECTION VI. SPECIFICATIONS .................................................................................................. 77

SECTION VII. DRAWINGS ..................................................................................................... 113

SECTION VIII. BILL OF QUANTITIES ....................................................................................... 121

SECTION IX. SPECIAL PROVISIONS ......................................................................................... 125

SECTION X. MATERIALS AND WORKMANSHIP ............................................................................ 135

SECTION XI. BIDDING FORMS ................................................................................................ 141


4

DAVAO CITY WATER DISTRICT TABLE OF CONTENTS


5

DAVAO CITY WATER DISTRICT SECTION I. INVITATION TO BID

Section I. Invitation to Bid


6

DAVAO CITY WATER DISTRICT SECTION I. INVITATION TO BID



Telephone No. (+63) (82) 221-9400 connecting all departments

Fax (+63) (82) 226-4885 Website: http://www.davao-water.gov.ph

7

Date of Publication:29 September 2014

INVITATION TO BID

The Davao City Water District now invites interested bidders to participate in the bidding of the herein described projects, as follows:

PACKAGE 1

Name of Project : SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2

Location : Carlos P. Garcia Highway, Panacan, Davao City

Brief Description : The project includes the furnishing of labor, materials, equipment, and tools for the site improvement, landscaping, drainage system,

rehabilitation of existing structure and painting works.

Approved Budget for

the Contract (ABC) : One Million Ninety Six Thousand Two Hundred Sixty Seven Pesos (PhP1,096,267.00)

Contract Duration : 62 Calendar Days

PACKAGE 2

Name of Project : SITE DEVELOPMENT AND IMPROVEMENT OF EXISTING DUMOY PRODUCTION WELL NO. 23 FACILITIES

Location : Toscana Subdivision, Brgy. Bago Gallera, Davao City

Brief Description : The work consists of Construction of Temporary Facilities (field engineer’s office), Demolition Works (demolition/removal of cyclone wire

fence and all barbed wire), Removal Works (discharge line assembly and appurtenances), Furnishing, Fabrication and Installation of

Discharge Line Assembly (discharge line, cable box and tapping works).

Site Development for the existing facilities (door and window for control room, perimeter fence, earth and gravel filling, concreting of driveway,

drainage system and landscaping). Installation of Erection Boom and Electrical Facilities, Supply and installation of electromechanical

equipment (100hp Submersible Pump and Motor with complete accessories)

Approved Budget for the Contract (ABC) : Six Million Nine Hundred Fifty-Five Thousand Nine Hundred Eighty

Pesos (PhP6,955,980.00)

Contract Duration : 150 Calendar Days

Bidding will be conducted through open competitive bidding procedures using non-discretionary

pass/fail criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”. Bids received in

excess of the Approved Budget for the Contract (ABC) shall be automatically rejected at bid opening.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at

least seventy five percent (75%) interest or outstanding capital stock belonging to citizens of the Philippines. Bidders should have completed a contract similar to the Project, which must have a value



Telephone No. (+63) (82) 221-9400 connecting all departments

Fax (+63) (82) 226-4885 Website: http://www.davao-water.gov.ph

8

Date of Publication:29 September 2014

of at least fifty percent (50%) of the ABC. The contract similar to the project must include in its scope

of work, as follows: For Package 1- Any type of construction project covered within the General Building classification; For Package 2- Construction of Pumping Facilities/Pumping

Stations which includes the installation of at least 50hp vertical line shaft or vertical submersible

pump including all auxiliary accessories.

Interested Bidders should have a valid license duly issued by the Philippine Contractors Accreditation Board (PCAB). In the case of joint venture, the license must be of the joint venture, not any of its members. The required license and registration particulars are as follows:

PACKAGE 1 PACKAGE 2

Principal Classification: General Building Category (Minimum Requirement): D

Project Kind and Respective Size Range: SMALL B for Building or Industrial Plant

Principal Classification: General Building Category (Minimum Requirement): D


A complete set of Bidding Documents for the two (2) packages may be acquired by interested

Bidders from 29 September 2014 to 21 October 2014 from the address given below and upon

payment of a non-refundable fee in the amount of PhP5,000.00 for package 1 and PhP10,000.00 for package 2. It may also be downloaded free of charge from the website of the Davao City Water

District at www.davao-water.gov.ph. provided that bidders shall pay the fee for the Bidding Documents not later than the submission of their bids.

The Davao City Water District will hold a Pre-Bid Conference on 7 October 2014, 9:00 A.M. at the Davao City Water District Conference Room, Jose P. Laurel Avenue, Bajada, Davao City.

Bids must be submitted on or before 21 October 2014, 9:00 A.M. to the address given below. All

bids must be accompanied by a Bid Security that shall be limited to at least one (1) of any of the acceptable forms and in the amount stated in Instruction To Bidders (ITB) Clause 18. Bids will be opened in the presence of the bidders’ representatives. Late bids shall not be accepted.

MILDRED G. AVILES

Chairperson, Bids and Awards Committee B Davao City Water District

Km. 5, J.P. Laurel Ave., Bajada, 8000 Davao City

Telephone No. (+63) (82) 221-9400 local 234 or 246 Fax (+63) (82) 226-4885

Website: http://www.davao-water.gov.ph Email Address: [email protected]

The Davao City Water District reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any

liability to the affected bidder/s.

For further information, interested bidders may inspect the Bidding Documents or inquire from the BAC-B Secretariat (Miss Crispe C. Maniquez or Mailene D. Betinol) at the address and contact

numbers stated above from 8:00 AM – 5:00 PM, Monday to Friday.

(signed)

MILDRED G. AVILES BAC-B Chairperson

http://www.davao-water.gov.ph/

http://www.davao-water.gov.ph/

mailto:[email protected]


9

DAVAO CITY WATER DISTRICT SECTION II. INSTRUCTIONS TO BIDDERS

Section II. Instructions to Bidders


10



11


TABLE OF CONTENTS

A. GENERAL ........................................................................................................................ 13

1. Scope of Bid .............................................................................................................. 13

2. Source of Funds ......................................................................................................... 13

3. Corrupt, Fraudulent, Collusive, and Coercive Practices .................................................. 13

4. Conflict of Interest ..................................................................................................... 14

5. Eligible Bidders .......................................................................................................... 15

6. Bidder’s Responsibilities .............................................................................................. 16

7. Origin of GOODS and Services .................................................................................... 18

8. Subcontracts .............................................................................................................. 18

B. CONTENTS OF BIDDING DOCUMENTS ................................................................................... 18

9. Pre-Bid Conference..................................................................................................... 18

10. Clarification and Amendment of Bidding Documents ..................................................... 19

C. PREPARATION OF BIDS ..................................................................................................... 19

11. Language of Bids ....................................................................................................... 19

12. Documents Comprising the Bid: Eligibility and Technical Components ............................ 19

13. Documents Comprising the Bid: Financial Component................................................... 21

14. Alternative Bids .......................................................................................................... 22

15. Bid Prices................................................................................................................... 22

16. Bid Currencies ............................................................................................................ 23

17. Bid Validity ................................................................................................................ 23

18. Bid Security ............................................................................................................... 23

19. Format and Signing of Bids ......................................................................................... 25

20. Sealing and Marking of Bids ........................................................................................ 25

D. SUBMISSION AND OPENING OF BIDS ................................................................................... 26

21. Deadline for Submission of Bids .................................................................................. 26

22. Late Bids ................................................................................................................... 26

23. Modification and Withdrawal of Bids ............................................................................ 26

24. Opening and Preliminary Examination of Bids............................................................... 27

E. EVALUATION AND COMPARISON OF BIDS.............................................................................. 28

25. Process to be Confidential ........................................................................................... 28

26. Clarification of Bids ..................................................................................................... 28

27. Detailed Evaluation and Comparison of Bids ................................................................. 28

28. Post Qualification ....................................................................................................... 29

29. Reservation Clause ..................................................................................................... 30

F. AWARD OF CONTRACT ....................................................................................................... 31

30. Contract Award .......................................................................................................... 31


12


TABLE OF CONTENTS

31. Signing of the Contract ............................................................................................... 31

32. Performance Security ................................................................................................. 32

33. Notice to Proceed ....................................................................................................... 32


13


A. General

1. Scope of Bid

1.1. The Procuring Entity as defined in the BDS, invites bids for the construction of

Works, as described in Section VI. Specifications. The name and identification number of the Contract is provided in the BDS.

1.2. The successful bidder will be expected to complete the Works by the intended

completion date specified in SCC Clause 1.16.

2. Source of Funds

The Procuring Entity has a budget or has applied for or received funds from the Funding Source named in the BDS, and in the amount indicated in the BDS. It intends to apply part

of the funds received for the Project, as defined in the BDS, to cover eligible payments under the Contract for the Works.

3. Corrupt, Fraudulent, Collusive, and Coercive Practices

3.1. Unless otherwise specified in the BDS, the Procuring Entity, as well as bidders and contractors, shall observe the highest standard of ethics during the procurement and

execution of the contract. In pursuance of this policy, the Funding Source:

(a) defines, for purposes of this provision, the terms set forth below as follows:

(i) "corrupt practice" means behavior on the part of officials in the

public or private sectors by which they improperly and unlawfully enrich themselves, others, or induce others to do so, by misusing the

position in which they are placed, and includes the offering, giving, receiving, or soliciting of anything of value to influence the action of

any such official in the procurement process or in contract execution; entering, on behalf of the Procuring Entity, into any contract or

transaction manifestly and grossly disadvantageous to the same,

whether or not the public officer profited or will profit thereby, and similar acts as provided in Republic Act 3019;

(ii) "fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the

detriment of the Procuring Entity, and includes collusive practices

among Bidders (prior to or after Bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive

the Procuring Entity of the benefits of free and open competition;

(iii) “collusive practices” means a scheme or arrangement between two

or more bidders, with or without the knowledge of the Procuring

Entity, designed to establish bid prices at artificial, non-competitive levels; and

(iv) “coercive practices” means harming or threatening to harm, directly or indirectly, persons, or their property to influence their participation

in a procurement process, or affect the execution of a contract;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or concealing of

evidence material to an administrative proceedings or


14


investigation or making false statements to investigators in

order to materially impede an administrative proceedings or investigation of the Procuring Entity or any foreign

government/foreign or international financing institution into allegations of a corrupt, fraudulent, coercive or collusive

practice; and/or threatening, harassing or intimidating any

party to prevent it from disclosing its knowledge of matters relevant to the administrative proceedings or investigation or

from pursuing such proceedings or investigation; or

(bb) acts intended to materially impede the exercise of the

inspection and audit rights of the Procuring Entity or any foreign government/foreign or international financing

institution herein.

(b) will reject a proposal for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the

Contract; and

(c) will declare a firm ineligible, either indefinitely or for a stated period of time,

to be awarded Contract funded by the Funding Source if it at any time

determines that the firm has engaged in corrupt or fraudulent practices in competing or, or in executing, a Contract funded by the Funding Source.

3.2. Further, the Procuring Entity will seek to impose the maximum civil, administrative, and/or criminal penalties available under the applicable laws on individuals and

organizations deemed to be involved in any of the practices mentioned in ITB Clause 3.1(a).

3.3. Furthermore, the Funding Source and the Procuring Entity reserve the right to inspect

and audit records and accounts of a contractor in the bidding for and performance of a contract themselves or through independent auditors as reflected in the GCC

Clause 34.

4. Conflict of Interest

4.1. All bidders found to have conflicting interests shall be disqualified to participate in the

procurement at hand, without prejudice to the imposition of appropriate administrative, civil, and criminal sanctions. A Bidder may be considered to have

conflicting interests with another Bidder in any of the events described in paragraphs (a) through (c) and a general conflict of interest in any of the circumstances set out

in paragraphs (d) through (g) below:

(a) A Bidder has controlling shareholders in common with another Bidder;

(b) A Bidder receives or has received any direct or indirect subsidy from any

other Bidder;

(c) A Bidder has the same legal representative as that of another Bidder for

purposes of this Bid;

(d) A Bidder has a relationship, directly or through third parties, that puts them

in a position to have access to information about or influence on the bid of

another Bidder or influence the decisions of the Procuring Entity regarding this bidding process. This will include a firm or an organization who lends, or

temporarily seconds, its personnel to firms or organizations which are engaged in consulting services for the preparation related to procurement for


15


or implementation of the project if the personnel would be involved in any

capacity on the same project;

(e) A Bidder submits more than one bid in this bidding process. However, this

does not limit the participation of subcontractors in more than one bid;

(f) A Bidder who participated as a consultant in the preparation of the design or

technical specifications of the goods and related services that are the subject

of the bid; or

(g) A Bidder who lends, or temporary seconds, its personnel to firms or

organizations which are engaged in consulting services for the preparation related to procurement for or implementation of the project, if the personnel

would be involved in any capacity on the same project.

4.2. In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents shall be

accompanied by a sworn affidavit of the Bidder that it is not related to the Head of

the Procuring Entity, members of the Bids and Awards Committee (BAC), members of the Technical Working Group (TWG), members of the BAC Secretariat, the head of

the Project Management Office (PMO) or the end-user unit, and the project consultants, by consanguinity or affinity up to the third civil degree. On the part of

the bidder, this Clause shall apply to the following persons:

(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;

(b) If the Bidder is a partnership, to all its officers and members;

(c) If the Bidder is a corporation, to all its officers, directors, and controlling stockholders; and

(d) If the Bidder is a joint venture (JV), the provisions of items (a), (b), or (c) of this Clause shall correspondingly apply to each of the members of the said

JV, as may be appropriate.

Relationship of the nature described above or failure to comply with this Clause will result in the automatic disqualification of a Bidder.

5. Eligible Bidders

5.1. Unless otherwise indicated in the BDS, the following persons shall be eligible to

participate in this Bidding:

(a) Duly licensed Filipino citizens/sole proprietorships;

(b) Partnerships duly organized under the laws of the Philippines and of which at

least seventy five percent (75%) of the interest belongs to citizens of the Philippines;

(c) Corporations duly organized under the laws of the Philippines, and of which

at least seventy five percent (75%) of the outstanding capital stock belongs to citizens of the Philippines;

(d) Cooperatives duly organized under the laws of the Philippines, and of which at least seventy five percent (75%) of the interest belongs to citizens of the

Philippines; and


16


(e) Persons/entities forming themselves into a JV, i.e., a group of two (2) or

more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, that, in accordance with

Letter of Instructions No. 630, Filipino ownership or interest of the joint venture concerned shall be at least seventy five percent (75%): Provided,

further, that joint ventures in which Filipino ownership or interest is less than

seventy five percent (75%) may be eligible where the structures to be built require the application of techniques and/or technologies which are not

adequately possessed by a person/entity meeting the seventy five percent (75%) Filipino ownership requirement: Provided, finally, that in the latter

case, Filipino ownership or interest shall not be less than twenty five percent (25%). For this purpose Filipino ownership or interest shall be based on the

contributions of each of the members of the joint venture as specified in their

JVA.

5.2. The Procuring Entity may also invite foreign bidders when provided for under any

Treaty or International or Executive Agreement as specified in the BDS.

5.3. Government Corporate Entities may be eligible to participate only if they can establish

that they (a) are legally and financially autonomous, (b) operate under commercial

law, and (c) are not dependent agencies of the GOP or the Procuring Entity.

5.4. (a) Unless otherwise provided in the BDS, the Bidder must have completed a single

contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC adjusted to current prices using the National Statistics Office consumer price

index.

(b) For Foreign-funded Procurement, the Procuring Entity and the foreign

government/foreign or international financing institution may agree on another track

record requirement, as specified in the BDS.

For this purpose, contracts similar to the Project shall be those described in the BDS,

and completed within the period stated in the Invitation to Bid and ITB Clause 1.1(a)(iii).

5.5. The Bidder must submit a computation of its Net Financial Contracting Capacity

(NFCC), which must be at least equal to the ABC to be bid, calculated as follows:

NFCC = [(Current assets minus current liabilities) (K)] minus the value of all

outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be

bid.

Where:

K = 10 for a contract duration of one year or less, 15 for a contract duration of

more than one year up to two years, and 20 for a contract duration of more than two years.

The values of the bidder’s current assets and current liabilities shall be based on the data submitted to the BIR, through its Electronic Filing and payment System (EFPS).

6. Bidder’s Responsibilities

6.1. The Bidder or its duly authorized representative shall submit a sworn statement in the form prescribed in Section XI. Bidding Forms as required in ITB Clause 1.1(a)(iii).


17


6.2. The Bidder is responsible for the following:

(a) Having taken steps to carefully examine all of the Bidding Documents;

(b) Having acknowledged all conditions, local or otherwise, affecting the

implementation of the contract;

(c) Having made an estimate of the facilities available and needed for the

contract to be bid, if any;

(d) Having complied with its responsibility to inquire or secure Supplemental/Bid Bulletin/s as provided under ITB Clause 10.3.

(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP or any of its agencies, offices, corporations, or LGUs, including foreign

government/foreign or international financing institution whose blacklisting rules have been recognized by the GPPB;

(f) Ensuring that each of the documents submitted in satisfaction of the bidding

requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;

(g) Authorizing the Head of the Procuring Entity or its duly authorized representative/s to verify all the documents submitted;

(h) Ensuring that the signatory is the duly authorized representative of the

Bidder, and granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the Bidder in the bidding, with the

duly notarized Secretary’s Certificate attesting to such fact, if the Bidder is a corporation, partnership, cooperative, or joint venture;

(i) Complying with the disclosure provision under Section 47 of the Act in relation to other provisions of Republic Act 3019; and

(j) Complying with existing labor laws and standards, if applicable.

Failure to observe any of the above responsibilities shall be at the risk of the Bidder concerned.

6.3. The Bidder, by the act of submitting its bid, shall be deemed to have inspected the site, determined the general characteristics of the contract works and the conditions

for this Project and examine all instructions, forms, terms, and project requirements

in the Bidding Documents.

6.4. It shall be the sole responsibility of the prospective bidder to determine and to satisfy

itself by such means as it considers necessary or desirable as to all matters pertaining to this Project, including: (a) the location and the nature of the contract, project, or

work; (b) climatic conditions; (c) transportation facilities; (c) nature and condition of

the terrain, geological conditions at the site communication facilities, requirements, location and availability of construction aggregates and other materials, labor, water,

electric power and access roads; and (d) other factors that may affect the cost, duration and execution or implementation of the contract, project, or work.

6.5. The Procuring Entity shall not assume any responsibility regarding erroneous interpretations or conclusions by the prospective or eligible bidder out of the data

furnished by the procuring entity.


18


6.6. Before submitting their bids, the Bidders are deemed to have become familiar with all

existing laws, decrees, ordinances, acts and regulations of the Philippines which may affect the contract in any way.

6.7. The Bidder shall bear all costs associated with the preparation and submission of his bid, and the Procuring Entity will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the bidding process.

6.8. Bidders should note that the Procuring Entity will only accept bids only from those that have paid the nonrefundable fee for the Bidding Documents at the office

indicated in the Invitation to Bid.

7. Origin of GOODS and Services

There is no restriction on the origin of Goods, or Contracting of Works or Services other than those prohibited by a decision of the United Nations Security Council taken under Chapter VII

of the Charter of the United Nations.

8. Subcontracts

8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of the

Works to an extent as may be approved by the Procuring Entity and stated in the BDS. However, subcontracting of any portion shall not relieve the Bidder from any

liability or obligation that may arise from the contract for this Project.

8.2. Subcontractors must submit the documentary requirements under ITB Clause 12 and comply with the eligibility criteria specified in the BDS. In the event that any

subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of such portion of the Works shall be disallowed.

8.3. The Bidder may identify the subcontractor to whom a portion of the Works will be subcontracted at any stage of the bidding process or during contract implementation.

If the Bidder opts to disclose the name of the subcontractor during bid submission,

the Bidder shall include the required documents as part of the technical component of its bid.

B. Contents of Bidding Documents

9. Pre-Bid Conference

9.1. (a) If so specified in the BDS, a pre-bid conference shall be held at the venue and

on the date indicated therein, to clarify and address the Bidders’ questions on the technical and financial components of this Project.

(b) The pre-bid conference shall be held at least twelve (12) calendar days before the deadline for the submission of and receipt of bids. If the Procuring Entity determines that, by reason of the method, nature, or complexity of the contract to be bid, or when international participation will be more advantageous to the GOP, a longer period for the preparation of bids is necessary, the pre-bid conference shall be held at least thirty (30) calendar days before the deadline for the submission and receipt of bids, as specified in the BDS.

9.2. Bidders are encouraged to attend the pre-bid conference to ensure that they fully understand the Procuring Entity’s requirements. Non-attendance of the Bidder will in

no way prejudice its bid; however, the Bidder is expected to know the changes

and/or amendments to the Bidding Documents as recorded in the minutes of the pre-bid conference and the Supplemental/Bid Bulletin.


19


9.3. Any statement made at the pre-bid conference shall not modify the terms of the

bidding documents unless such statement is specifically identified in writing as an amendment thereto and issued as a Supplemental/Bid Bulletin.

10. Clarification and Amendment of Bidding Documents

10.1. Bidders who have purchased the Bidding Documents may request for clarification(s)

on any part of the Bidding Documents or for an interpretation. Such a request must

be in writing and submitted to the Procuring Entity at the address indicated in the BDS at least ten (10) calendar days before the deadline set for the submission and

receipt of Bids.

10.2. Supplemental/Bid Bulletins may be issued upon the Procuring Entity’s initiative for

purposes of clarifying or modifying any provision of the Bidding Documents not later than seven (7) calendar days before the deadline for the submission and receipt of

Bids. Any modification to the Bidding Documents shall be identified as an

amendment.

10.3. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted on the

Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity concerned, if available. Unless, otherwise provided in the BDS, it

shall be the responsibility of all Bidders who secure the Bidding Documents to inquire

and secure Supplemental/Bid Bulletins that may be issued by the BAC. However, bidders who have submitted bids before the issuance of the Supplemental/Bid

Bulletin must be informed and allowed to modify or withdraw their bids in accordance with ITB Clause 23.

C. Preparation of Bids

11. Language of Bids

The Bid, as well as all correspondence and documents relating to the Bid exchanged by the

Bidder and the Procuring Entity, shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are

accompanied by an accurate translation in English certified by the appropriate embassy or consulate in the Philippines, in which case the English translation shall govern, for purposes

of interpretation of the Bid.

12. Documents Comprising the Bid: Eligibility and Technical Components

12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the following

eligibility and technical documents:

(a) Eligibility Documents –

Class "A" Documents:

(i) Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole

proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of such registration as stated in the BDS;

(ii) Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located;

(iii) Statement of all its ongoing and completed government and private

contracts within ten (10) years from the submission of bids, including


20


contracts awarded but not yet started, if any. The statement shall

include, for each contract, the following:

(iii.1) name of the contract;

(iii.2) date of the contract;

(iii.3) contract duration;

(iii.4) owner’s name and address;

(iii.5) nature of work;

(iii.6) contractor’s role (whether sole contractor, subcontractor, or

partner in a JV) and percentage of participation;

(iii.7) total contract value at award;

(iii.8) date of completion or estimated completion time;

(iii.9) total contract value at completion, if applicable;

(iii.10) percentages of planned and actual accomplishments, if

applicable;

(iii.11) value of outstanding works, if applicable;

(iii.12) the statement shall be supported by the notices of award and/or notices to proceed issued by the owners; and

(iii.13) the statement shall be supported by the Constructors

Performance Evaluation System (CPES) rating sheets, and/or certificates of completion and owner’s acceptance, if

applicable;

(iv) Unless otherwise provided in the BDS, valid Philippine Contractors

Accreditation Board (PCAB) license and registration for the type and cost of the contract for this Project;

(v) Audited financial statements, showing, among others, the

prospective total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized

institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission;

(vi) Tax Clearance per Executive Order 398, Series of 2005, as finally

reviewed and approved by the BIR.

(vii) NFCC computation in accordance with ITB Clause 5.5; and

Class "B" Document:

(viii) If applicable, valid Joint Venture Agreement (JVA) or, in lieu thereof,

duly notarized statements from all the potential joint venture

partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful shall be included

in the bid.


21


(b) Technical Documents –

(i) Bid security in accordance with ITB Clause 18. If the Procuring Entity requires the bidders to submit the bid security in the form of:

(i.1) a bank draft/guarantee or an irrevocable letter of credit issued by a foreign bank, it shall be accompanied by a

confirmation from a Universal or Commercial Bank; or

(i.2) a surety bond accompanied by a certification coming from an authorized Insurance Commission that a surety or insurance

company is authorized to issue such instrument;

(ii) Project Requirements, which shall include the following:

(ii.1) Organizational chart for the contract to be bid;

(ii.2) List of contractor’s personnel (viz, project Manager, Project

Engineers, Materials Engineers, and Foremen), to be

assigned to the contract to be bid, with their complete qualification and experience data; and

(iii.3) List of contractor’s equipment units, which are owned, leased, and/or under purchase agreements, supported by

certification of availability of equipment from the equipment

lessor/vendor for the duration of the project; and

(iii) Sworn statement in accordance with Section 25.2(b)(iv) of the IRR of

RA 9184 and using the form prescribed in Section XI. Bidding Forms.

13. Documents Comprising the Bid: Financial Component

13.1. Unless otherwise stated in the BDS, the financial component of the bid shall contain the following:

(a) Financial Bid Form in accordance with the form prescribed in Section XI.

Bidding Forms; and

(b) Any other document related to the financial component of the bid as stated

in the BDS.

13.2. (a) Unless indicated in the BDS, all Bids that exceed the ABC shall not be

accepted.

(b) Unless otherwise indicated in the BDS, for foreign-funded procurement, a ceiling may be applied to bid prices provided the following conditions are

met:

(i) Bidding Documents are obtainable free of charge on a freely accessible

website. If payment of Bidding Documents is required by the procuring

entity, payment could be made upon the submission of bids.

(ii) The procuring entity has procedures in place to ensure that the ABC is

based on recent estimates made by the engineer or the responsible unit of the procuring entity and that the estimates are based on

adequate detailed engineering (in the case of works) and reflect the quality, supervision and risk and inflationary factors, as well as


22


prevailing market prices, associated with the types of works or goods

to be procured.

(iii) The procuring entity has trained cost estimators on estimating prices

and analyzing bid variances. In the case of infrastructure projects, the procuring entity must also have trained quantity surveyors.

(iv) The procuring entity has established a system to monitor and report bid

prices relative to ABC and engineer’s/procuring entity’s estimate.

(v) The procuring entity has established a monitoring and evaluation system

for contract implementation to provide a feedback on actual total costs of goods and works.

14. Alternative Bids

14.1. Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made

by a Bidder in addition or as a substitute to its original bid which may be included as

part of its original bid or submitted separately therewith for purposes of bidding. A bid with options is considered an alternative bid regardless of whether said bid

proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes.

14.2. Bidders shall submit offers that comply with the requirements of the Bidding

Documents, including the basic technical design as indicated in the drawings and specifications. Unless there is a value engineering clause in the BDS, alternative bids

shall not be accepted.

14.3. Each Bidder shall submit only one Bid, either individually or as a partner in a JV. A

Bidder who submits or participates in more than one bid (other than as a subcontractor if a subcontractor is permitted to participate in more than one bid) will

cause all the proposals with the Bidder’s participation to be disqualified. This shall be

without prejudice to any applicable criminal, civil and administrative penalties that may be imposed upon the persons and entities concerned.

15. Bid Prices

15.1. The contract shall be for the whole Works, as described in ITB Clause 1.1, based on

the priced Bill of Quantities submitted by the Bidder.

15.2. The Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Bids not addressing or providing all of the required items in the

Bidding Documents including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required

item is provided, but no price is indicated, the same shall be considered as non-

responsive, but specifying a "0" (zero) for the said item would mean that it is being offered for free to the Government.

15.3. All duties, taxes, and other levies payable by the Contractor under the Contract, or for any other cause, prior to the deadline for submission of bids, shall be included in

the rates, prices, and total bid price submitted by the Bidder.

15.4. All bid prices for the given scope of work in the contract as awarded shall be

considered as fixed prices, and therefore not subject to price escalation during

contract implementation, except under extraordinary circumstances as specified in GCC Clause 48. Price escalation may be allowed in extraordinary circumstances as

may be determined by the National Economic and Development Authority in


23


accordance with the Civil Code of the Philippines, and upon the recommendation of

the Procuring Entity. Furthermore, in cases where the cost of the awarded contract is affected by any applicable new laws, ordinances, regulations, or other acts of the

GOP, promulgated after the date of bid opening, a contract price adjustment shall be made or appropriate relief shall be applied on a no loss-no gain basis.

16. Bid Currencies

16.1. All bid prices shall be quoted in Philippine Pesos unless otherwise provided in the BDS. However, for purposes of bid evaluation, bids denominated in foreign

currencies shall be converted to Philippine currency based on the exchange rate prevailing on the day of the Bid opening.

16.2. If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for purposes of bid evaluation and comparing the bid prices will convert the amounts in various

currencies in which the bid price is expressed to Philippine Pesos at the exchange

rate as published in the BSP reference rate bulletin on the day of the bid opening.

16.3. Unless otherwise specified in the BDS, payment of the contract price shall be made in

Philippine Pesos.

17. Bid Validity

17.1. Bids shall remain valid for the period specified in the BDS which shall not exceed one

hundred twenty (120) calendar days from the date of the opening of bids.

17.2. In exceptional circumstances, prior to the expiration of the bid validity period, the

Procuring Entity may request Bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. The bid security described in

ITB Clause 18 should also be extended corresponding to the extension of the bid validity period at the least. A Bidder may refuse the request without forfeiting its bid

security, but his bid shall no longer be considered for further evaluation and award. A

Bidder granting the request shall not be required or permitted to modify its bid.

18. Bid Security

18.1. The procuring entity shall prescribe in the BDS the acceptable forms of bid security that bidders may opt to use, which shall include the Bid Securing Declaration and at

least one (1) other form, the amount of which shall be equal to a percentage of the

ABC in accordance with the following schedule:

Form of Bid Security Amount of Bid Security

(Equal to Percentage of the ABC)

(a) Cash or cashier’s/manager’s check issued by a Universal or Commercial

Bank.

Two percent (2%)

(b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal

or Commercial Bank: Provided, however, that it shall be confirmed or

authenticated by a Universal or

Commercial Bank, if issued by a foreign bank.

(c) Surety bond callable upon demand

issued by a surety or insurance company duly certified by the

Insurance Commission as authorized

Five percent (5%)


24


to issue such security; and/or

(d) Any combination of the foregoing. Proportionate to share of form with

respect to total amount of security

(e) Bid Securing Declaration No percentage required

For biddings conducted by LGUs, the procuring entity may also require bidders to submit bid securities in the form of cashier’s/manager’s check, bank draft/guarantee,

or irrevocable letter of credit from other banks certified by the BSP as authorized to

issue such financial statement.

18.2. The bid security should be valid for the period specified in the BDS. Any bid not

accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive.

18.3. No bid securities shall be returned to bidders after the opening of bids and before contract signing, except to those that failed or declared as post-disqualified, upon

submission of a written waiver of their right to file a motion for reconsideration

and/or protest. Without prejudice on its forfeiture, Bid Securities shall be returned only after the bidder with the Lowest Calculated Responsive Bid has signed the

contract and furnished the Performance Security, but in no case later than the expiration of the Bid Security validity period indicated in ITB Clause 18.2.

18.4. Upon signing and execution of the contract, pursuant to ITB Clause 31, and the

posting of the performance security, pursuant to ITB Clause 32, the successful Bidder’s Bid security will be discharged, but in no case later than the Bid security

validity period as indicated in ITB Clause 18.2.

18.5. The bid security may be forfeited:

(a) if a Bidder:

(i) withdraws its bid during the period of bid validity specified in ITB Clause 17;

(ii) does not accept the correction of errors pursuant to ITB Clause

1.1(b);

(iii) fails to submit the requirements within the prescribed period, or a finding against their veracity, as stated in ITB Clause 28.2;

(iv) submission of eligibility requirements containing false information or

falsified documents;

(v) submission of bids that contain false information or falsified documents, or the concealment of such information in the bids in

order to influence the outcome of eligibility screening or any other

stage of the public bidding;

(vi) allowing the use of one’s name, or using the name of another for purposes of public bidding;

(vii) withdrawal of a bid, or refusal to accept an award, or enter into

contract with the Government without justifiable cause, after the Bidder had been adjudged as having submitted the Lowest

Calculated and Responsive Bid;

(viii) refusal or failure to post the required performance security within the prescribed time;


25


(ix) refusal to clarify or validate in writing its bid during post-qualification

within a period of seven (7) calendar days from receipt of the request for clarification;

(x) any documented attempt by a bidder to unduly influence the

outcome of the bidding in his favor;

(xi) failure of the potential joint venture partners to enter into the joint venture after the bid is declared successful; or

(xii) all other acts that tend to defeat the purpose of the competitive

bidding, such as habitually withdrawing from bidding, submitting late Bids or patently insufficient bid, for at least three (3) times within a

year, except for valid reasons.

(b) if the successful Bidder:

(i) fails to sign the contract in accordance with ITB Clause 31;

(ii) fails to furnish performance security in accordance with ITB Clause 32.

19. Format and Signing of Bids

19.1. Bidders shall submit their bids through their duly authorized representative using the

appropriate forms provided in Section XI. Bidding Forms on or before the deadline

specified in the ITB Clause 21 in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously. The first shall contain the technical component of

the bid, including the eligibility requirements under ITB Clause 12.1, and the second shall contain the financial component of the bid.

19.2. Forms as mentioned in ITB Clause 19.1 must be completed without any alterations to their format, and no substitute form shall be accepted. All blank spaces shall be

filled in with the information requested.

19.3. The Bidder shall prepare an original of the first and second envelopes as described in ITB Clauses 12 and 13. In addition, the Bidder shall submit copies of the first and

second envelopes. In the event of any discrepancy between the original and the copies, the original shall prevail.

19.4. The bid, except for unamended printed literature, shall be signed, and each and

every page thereof shall be initialed, by the duly authorized representative/s of the Bidder.

19.5. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the duly authorized representative/s of the Bidder.

20. Sealing and Marking of Bids

20.1. Bidders shall enclose their original eligibility and technical documents described in ITB Clause 12, in one sealed envelope marked “ORIGINAL - TECHNICAL

COMPONENT”, and the original of their financial component in another sealed envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in an outer

envelope marked “ORIGINAL BID”.

20.2. Each copy of the first and second envelopes shall be similarly sealed duly marking the

inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and “COPY NO. ___ –

FINANCIAL COMPONENT” and the outer envelope as “COPY NO. ___”, respectively.


26


These envelopes containing the original and the copies shall then be enclosed in one

single envelope.

20.3. The original and the number of copies of the Bid as indicated in the BDS shall be

typed or written in indelible ink and shall be signed by the bidder or its duly authorized representative/s.

20.4. All envelopes shall:

(a) contain the name of the contract to be bid in capital letters;

(b) bear the name and address of the Bidder in capital letters;

(c) be addressed to the Procuring Entity’s BAC identified in ITB Clause 10.1;

(d) bear the specific identification of this bidding process indicated in the

Invitation to Bid; and

(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21.

20.5. If bids are not sealed and marked as required, the Procuring Entity will assume no

responsibility for the misplacement or premature opening of the bid.

D. Submission and Opening of Bids

21. Deadline for Submission of Bids

Bids must be received by the Procuring Entity’s BAC at the address and on or before the date

and time indicated in the BDS.

22. Late Bids

Any bid submitted after the deadline for submission and receipt of bids prescribed by the

Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall not be accepted by the Procuring Entity.

23. Modification and Withdrawal of Bids

23.1. The Bidder may modify its bid after it has been submitted; provided that the

modification is received by the Procuring Entity prior to the deadline prescribed for

submission and receipt of bids. The Bidder shall not be allowed to retrieve its original bid, but shall be allowed to submit another bid equally sealed, properly identified, linked to its original bid marked as “TECHNICAL MODIFICATION” or “FINANCIAL MODIFICATION” and stamped “received” by the BAC. Bid modifications received after

the applicable deadline shall not be considered and shall be returned to the Bidder unopened.

23.2. A Bidder may, through a letter of withdrawal, withdraw its bid after it has been

submitted, for valid and justifiable reason; provided that the letter of withdrawal is received by the Procuring Entity prior to the deadline prescribed for submission and

receipt of bids.

23.3. Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be returned

unopened to the Bidders. A Bidder may also express its intention not to participate in

the bidding through a letter which should reach and be stamped by the BAC before the deadline for submission and receipt of bids. A Bidder that withdraws its bid shall

not be permitted to submit another bid, directly or indirectly, for the same contract.


27


23.4. No bid may be modified after the deadline for submission of bids. No bid may be

withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Financial Bid

Form. Withdrawal of a bid during this interval shall result in the forfeiture of the Bidder’s bid security, pursuant to ITB Clause 18.5, and the imposition of

administrative, civil, and criminal sanctions as prescribed by RA 9184 and its IRR.

24. Opening and Preliminary Examination of Bids

24.1. The BAC shall open the first bid envelopes of Bidders in public as specified in the

BDS to determine each Bidder’s compliance with the documents prescribed in ITB Clause 12. For this purpose, the BAC shall check the submitted documents of each

bidder against a checklist of required documents to ascertain if they are all present, using a non-discretionary “pass/fail” criterion. If a bidder submits the required

document, it shall be rated “passed” for that particular requirement. In this regard,

bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed”. Otherwise, the BAC shall rate the said first bid

envelope as “passed”.

24.2. Unless otherwise specified in the BDS, immediately after determining compliance with

the requirements in the first envelope, the BAC shall forthwith open the second bid

envelope of each remaining eligible bidder whose first bid envelope was rated “passed”. The second envelope of each complying bidder shall be opened within the

same day. In case one or more of the requirements in the second envelope of a particular bid is missing, incomplete or patently insufficient, and/or if the submitted

total bid price exceeds the ABC unless otherwise provided in ITB Clause (b), the BAC shall rate the bid concerned as “failed”. Only bids that are determined to contain all

the bid requirements for both components shall be rated “passed” and shall

immediately be considered for evaluation and comparison.

24.3. Letters of withdrawal shall be read out and recorded during bid opening, and the

envelope containing the corresponding withdrawn bid shall be returned to the Bidder unopened. If the withdrawing Bidder’s representative is in attendance, the original

bid and all copies thereof shall be returned to the representative during the bid

opening. If the representative is not in attendance, the Bid shall be returned unopened by registered mail. The Bidder may withdraw its bid prior to the deadline

for the submission and receipt of bids, provided that the corresponding letter of withdrawal contains a valid authorization requesting for such withdrawal, subject to

appropriate administrative sanctions.

24.4. If a Bidder has previously secured a certification from the Procuring Entity to the effect that it has previously submitted the above-enumerated Class “A” Documents,

the said certification may be submitted in lieu of the requirements enumerated in ITB Clause (a), items (i) to (vi).

24.5. In the case of an eligible foreign Bidder as described in ITB Clause 5, the Class “A” Documents enumerated in ITB Clause (a) may be substituted with the appropriate

equivalent documents, if any, issued by the country of the foreign Bidder concerned.

24.6. Each partner of a joint venture agreement shall likewise submit the documents required in ITB Clauses (i) and (ii). Submission of documents required under ITB

Clauses (iii) to (a)(vii) by any of the joint venture partners constitutes compliance.


28


E. Evaluation and Comparison of Bids

25. Process to be Confidential

25.1. Members of the BAC, including its staff and personnel, as well as its Secretariat and

TWG, are prohibited from making or accepting any kind of communication with any bidder regarding the evaluation of their bids until the issuance of the Notice of

Award, unless n the case of ITB Clause 26.

25.2. Any effort by a bidder to influence the Procuring Entity in the Procuring Entity’s decision in respect of Bid evaluation, Bid comparison or contract award will result in

the rejection of the Bidder’s Bid.

26. Clarification of Bids

To assist in the evaluation, comparison and post-qualification of the bids, the Procuring Entity may ask in writing any Bidder for a clarification of its bid. All responses to requests for

clarification shall be in writing. Any clarification submitted by a Bidder in respect to its bid and

that is not in response to a request by the Procuring Entity shall not be considered

27. Detailed Evaluation and Comparison of Bids

27.1. The Procuring Entity will undertake the detailed evaluation and comparison of Bids which have passed the opening and preliminary examination of Bids, pursuant to ITB

Clause 24, in order to determine the Lowest Calculated Bid.

27.2. In evaluating the Bids to get the Lowest Calculated Bid, the Procuring Entity shall undertake the following:

(a) The detailed evaluation of the financial component of the bids, to establish the correct calculated prices of the bids; and

(b) The ranking of the total bid prices as so calculated from the lowest to

highest. The bid with the lowest price shall be identified as the Lowest Calculated Bid.

27.3. The Procuring Entity's BAC shall immediately conduct a detailed evaluation of all bids

rated “passed,” using non-discretionary “pass/fail” criterion. The BAC shall consider the following in the evaluation of bids:

(a) Completeness of the bid. Unless the ITB specifically allows partial bids, bids not addressing or providing all of the required items in the Schedule of

Requirements including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified. In this

regard, where a required item is provided, but no price is indicated, the same

shall be considered as non-responsive, but specifying a "0" (zero) for the said item would mean that it is being offered for free to the Procuring Entity; and

(b) Arithmetical corrections. Consider computational errors and omissions to

enable proper comparison of all eligible bids. It may also consider bid modifications if expressly allowed in the BDS. Any adjustment shall be

calculated in monetary terms to determine the calculated prices.

27.4. Based on the detailed evaluation of bids, those that comply with the above-mentioned requirements shall be ranked in the ascending order of their total

calculated bid prices, as evaluated and corrected for computational errors, discounts and other modifications, to identify the Lowest Calculated Bid. Total calculated bid

prices, as evaluated and corrected for computational errors, discounts and other


29


modifications, which exceed the ABC shall not be considered, unless otherwise

indicated in the BDS.

27.5. The Procuring Entity’s evaluation of bids shall only be based on the bid price quoted

in the Financial Bid Form

27.6. Bids shall be evaluated on an equal footing to ensure fair competition. For this

purpose, all bidders shall be required to include in their bids the cost of all taxes,

such as, but not limited to, value added tax (VAT), income tax, local taxes, and other fiscal levies and duties which shall be itemized in the bid form and reflected in the

detailed estimates. Such bids, including said taxes, shall be the basis for bid evaluation and comparison.

28. Post Qualification

28.1. The Procuring Entity shall determine to its satisfaction whether the Bidder that is

evaluated as having submitted the Lowest Calculated Bid (LCB) complies with and is

responsive to all the requirements and conditions specified in ITB Clauses 5, 12, and 13.

28.2. Within a non-extendible period of three (3) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the LCB, the Bidder shall submit the

following documentary requirements:

(a) Latest income and business tax returns in the form specified in the BDS;

(b) Certificate of PhilGEPS Registration; and

(c) Other appropriate licenses and permits required by law and stated in the

BDS.

Failure of the Bidder declared as Lowest Calculated Bid to duly submit the requirements under this Clause or a finding against the veracity of such shall be

ground for forfeiture of the bid security and disqualification of the Bidder for award.

28.3. The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12 and 13, as well as

other information as the Procuring Entity deems necessary and appropriate, using a non-discretionary “pass/fail” criterion.

28.4. If the BAC determines that the Bidder with the Lowest Calculated Bid passes all the

criteria for post-qualification, it shall declare the said bid as the Lowest Calculated Responsive Bid, and recommend to the Head of the Procuring Entity the award of

contract to the said Bidder at its submitted price or its calculated bid price, whichever is lower, subject to ITB Clause 30.3.

28.5. A negative determination shall result in rejection of the Bidder’s Bid, in which event

the Procuring Entity shall proceed to the next Lowest Calculated Bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily. If the second

Bidder, however, fails the post qualification, the procedure for post qualification shall be repeated for the Bidder with the next Lowest Calculated Bid, and so on until the

Lowest Calculated and Responsive Bid is determined for contract award.

28.6. Within a period not exceeding seven (7) calendar days from the date of receipt of the

recommendation of the BAC, the Head of the Procuring Entity shall approve or

disapprove the said recommendation. In the case of government owned and government-owned and/or -controlled corporations (GOCCs) and government


30


financial institutions (GFIs), the period provided herein shall be fifteen (15) calendar

days.

29. Reservation Clause

29.1. Notwithstanding the eligibility or post-qualification of a bidder, the Procuring Entity concerned reserves the right to review its qualifications at any stage of the

procurement process if it has reasonable grounds to believe that a misrepresentation

has been made by the said bidder, or that there has been a change in the Bidder’s capability to undertake the project from the time it submitted its eligibility

requirements. Should such review uncover any misrepresentation made in the eligibility and bidding requirements, statements or documents, or any changes in the

situation of the Bidder which will affect its capability to undertake the project so that it fails the preset eligibility or bid evaluation criteria, the Procuring Entity shall

consider the said Bidder as ineligible and shall disqualify it from submitting a bid or

from obtaining an award or contract.

29.2. Based on the following grounds, the Procuring Entity reserves the right to reject any

and all Bids, declare a Failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no

assurance that a contract shall be entered into as a result of the bidding:

(a) if there is prima facie evidence of collusion between appropriate public officers or employees of the Procuring Entity, or between the BAC and any of

the bidders, or if the collusion is between or among the bidders themselves, or between a bidder and a third party, including any act which restricts,

suppresses or nullifies or tends to restrict, suppress or nullify competition;

(b) if the Procuring Entity’s BAC is found to have failed in following the

prescribed bidding procedures; or

(c) for any justifiable and reasonable ground where the award of the contract

will not redound to the benefit of the Government as follows:

(i) If the physical and economic conditions have significantly changed so as to render the project no longer economically, financially or

technically feasible as determined by the head of the procuring

entity;

(ii) If the project is no longer necessary as determined by the head of the procuring entity; and

(iii) If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.

29.3. In addition, the Procuring Entity may likewise declare a failure of bidding when:

(a) No bids are received;

(b) All prospective bidders are declared ineligible;

(c) All bids fail to comply with all the bid requirements or fail post-qualification;

or

(d) The bidder with the Lowest Calculated Responsive Bid refuses, without justifiable cause to accept the award of contract, and no award is made.


31


F. Award of Contract

30. Contract Award

30.1. Subject to ITB Clause 28, the Procuring Entity shall award the contract to the Bidder

whose Bid has been determined to be the Lowest Calculated and Responsive Bid (LCRB).

30.2. Prior to the expiration of the period of Bid validity, the Procuring Entity shall notify

the successful Bidder in writing that its Bid has been accepted, through a Notice of Award received personally or sent by registered mail or electronically, receipt of

which must be confirmed in writing within two (2) days by the LCRB and submitted personally or sent by registered mail or electronically to the Procuring Entity.

30.3. Notwithstanding the issuance of the Notice of Award, award of contract shall be subject to the following conditions:

(a) Submission of the following documents within the prescribed period from

receipt by the Bidder of the notice that it has the Lowest Calculated and Responsive Bid:

(i) Valid JVA, if applicable, within ten (10) calendar days;

(ii) Valid PCAB license and registration for the type and cost of the

contract to be bid for foreign bidders, within thirty (30) calendar

days, if allowed under a Treaty or International or Executive Agreement mentioned in ITB Clause (a)(iv);

(b) Posting of the performance security in accordance with ITB Clause 32;

(c) Signing of the contract as provided in ITB Clause 31; and

(d) Approval by higher authority, if required.

31. Signing of the Contract

31.1. At the same time as the Procuring Entity notifies the successful Bidder that its Bid has

been accepted, the Procuring Entity shall send the Contract Form to the Bidder, which Contract has been provided in the Bidding Documents, incorporating therein all

agreements between the parties.

31.2. Within ten (10) calendar days from receipt of the Notice of Award, the successful

Bidder shall post the required performance security, sign and date the contract and

return it to the Procuring Entity.

31.3. The Procuring Entity shall enter into contract with the successful Bidder within the

same ten (10) calendar day period provided that all the documentary requirements are complied with.

31.4. The following documents shall form part of the contract:

(a) Contract Agreement;

(b) Bidding Documents;

(c) Winning bidder’s bid, including the Technical and Financial Proposals, and all

other documents/statements submitted;

(d) Performance Security;


32


(e) Credit line in accordance with ITB Clause 5.5, if applicable;

(f) Notice of Award of Contract; and

(g) Other contract documents that may be required by existing laws and/or specified in the BDS.

32. Performance Security

32.1. To guarantee the faithful performance by the winning Bidder of its obligations under

the contract, it shall post a performance security within a maximum period of ten (10) calendar days from the receipt of the Notice of Award from the Procuring Entity

and in no case later than the signing of the contract.

32.2. The procuring entity shall prescribe at least two (2) acceptable forms of performance security taken from two (2) categories below that bidders may opt to use,

denominated in Philippine Pesos and posted in favor of the Procuring Entity in an amount equal to the percentage of the total contract price in accordance with the

following schedule:

Form of Performance Security Amount of Performance Security (Equal to Percentage of the Total

Contract Price)

(a) Cash or cashier’s/manager’s check issued by a Universal or Commercial

Bank.

Ten percent (10%)

(b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal

or Commercial Bank: Provided, however, that it shall be confirmed or

authenticated by a Universal or Commercial Bank, if issued by a

foreign bank.

(c) Surety bond callable upon demand

issued by a surety or insurance company duly certified by the

Insurance Commission as authorized to issue such security; and/or

Thirty percent (30%)

(d) Any combination of the foregoing. Proportionate to share of form with

respect to total amount of security

32.3. Failure of the successful Bidder to comply with the above-mentioned requirement

shall constitute sufficient ground for the annulment of the award and forfeiture of the

bid security, in which event the Procuring Entity shall initiate and complete the post qualification of the second Lowest Calculated Bid. The procedure shall be repeated

until the Lowest Calculated and Responsive Bid is identified and selected for contract award. However if no Bidder passed post-qualification, the BAC shall declare the

bidding a failure and conduct a re-bidding with re-advertisement.

33. Notice to Proceed

33.1. Within three (3) calendar days from the date of approval of the Contract by the

appropriate government approving authority, the Procuring Entity shall issue its Notice to Proceed to the Bidder.

33.2. The contract effectivity date shall be provided in the Notice to Proceed by the

Procuring Entity, which date shall not be later than seven (7) calendar days from the issuance of the Notice to Proceed.


33


34. Protest Mechanism

Decision of the procuring entity at any stage of the procurement process may be questioned in accordance with Section 55 of the revised Implementing Rules and Regulations of Republic

Act 9184.


34


35

DAVAO CITY WATER DISTRICT SECTION III. BID DATA SHEET

Section III. Bid Data Sheet


36



37


Bid Data Sheet

ITB Clause

1.1 The PROCURING ENTITY is DAVAO CITY WATER DISTRICT (DCWD).

The name of the Contract is: SITE IMPROVEMENT AND LANDSCAPING OF

EXISTING PANACAN RESERVOIR NO.1 AND NO.2

. 2

The Funding Source is:

The Government of the Philippines (GOP) through 2014 CORPORATE BUDGET in the amount of One Million Ninety Six Thousand Two Hundred Sixty Seven Pesos (PhP1,096,267.00).

3.1 No further instructions.


5.2 Bidding is restricted to eligible bidders as defined in ITB Clause 5.1.

5.4 The Bidder must have completed a single contract that is similar to this Project,

equivalent to at least fifty percent (50%) of the Approved Budget for the Contract

(ABC).

For this purpose, the contract similar to the project shall refer to any type of construction project covered within the General Building classification.

8.1

Subcontracting is not allowed.

8.2 Not applicable.

9.1 The Procuring Entity will hold a pre-bid conference for this Project on time and

address below:

7 October 2014 (9:00 A.M)

DAVAO CITY WATER DISTRICT (Bajada Office) J.P. Laurel Avenue, Bajada Davao City

10.1 The Procuring Entity’s address is:

DAVAO CITY WATER DISTRICT J.P. Laurel Ave. Bajada, Davao City

Telephone No. (082) 221-9400 & Fax No. (082) 226-4885

Email address: [email protected]


12.1

If the Procuring Entity maintains a registry system using the PhilGEPS or its own electronic system:

The first envelope shall contain the eligibility and technical documents stated in the ITB Clause. However, if the Bidder maintains a current and updated file of his

Class “A” Documents with the Procuring Entity, a written letter of intent may be submitted in lieu of the Class “A” Documents; otherwise, it shall submit an

application for eligibility and its latest Class “A” Documents on or before [insert date]. Any application for eligibility or updates submitted after the deadline for the

submission of the letter of intent shall not be considered for the bidding at hand.

12.1(a)(i) No other acceptable proof of registration is recognized.

mailto:[email protected]


38


12.1(a)(iii) The Bidder must submit the:

Statement of all On-going Government & Private Construction Contracts

including contracts awarded but not yet started. (Refer to sample form in Section XI of the Bidding Documents.) This should be supported with the following:

1. Notice of Award

2. Notice to Proceed

3. Certificate of Accomplishments signed by the owner or Project Engineer

Statement of all Completed Government & Private Construction

Contracts (Refer to sample form in Section XI of the Bidding Documents.)

This should be supported with the following:

1. Certificate of Completion or Certificate of Acceptance

Statement of all completed government and private construction

contracts which are similar to the contract to be bid. (Refer to sample form in Section XI of the Bidding Documents). This should be supported with the

following:

1. Contract 2. Certificate of Completion or Certificate of Acceptance

12.1(a)(iv) PCAB Principal Classification:

Classification: General Building Category (Minimum Requirement): D


13.1(b) The financial component of the Bid shall be contained in the second envelope. In

addition, the Bidder shall submit the other required documents to be included in the second envelope as follows:

1. Filled-up and signed prescribed form of the BILL OF QUANTITIES with their

Bid Prices as indicated in Section VIII of the bidding documents.

2. Detailed Cost Estimates for each pay item in the Bill of Quantities. The Direct

Cost shall show itemized computation of materials, labor, equipment rental, fuel and oil. The Indirect Cost such as overhead/contingencies/miscellaneous, profit

and the applicable taxes as required by law shall also be shown in coming up with the bid. “Follow the prescribed form for this purpose as indicated in Section XI of the Bidding Documents”.

3. Price lists indicating the unit prices of construction materials, labor rates and

equipment rentals. “Follow the prescribed form for this purpose as indicated in Section XI of the Bidding Documents”.

13.2(b) The ABC is One Million Ninety Six Thousand Two Hundred Sixty Seven Pesos (PhP1,096,267.00). Any bid with a financial component exceeding this

amount shall not be accepted.


15.4 No further instruction.

16.1 The bid prices shall be quoted in Philippine Pesos.

17.1 Bids will be valid until One Hundred Twenty (120) calendar days from the Opening

of Bids.

Name of the Contract: Construction of Facilities for Riverside Production Well No. 2 Location of the Contract: Brgy. Los Amigos, Davao City


39


18.1 The bid security shall be limited to Bid Securing Declaration or one (1) of the

acceptable forms in accordance with the following amount:

1. The amount of PhP21,925.34 (2% of ABC), if bid security is in cash,

cashier’s/manager’s check, bank draft/guarantee or irrevocable letter of credit;

2. The amount of PhP54,813.35 (5% of ABC), if bid security is in Surety Bond;

In addition, if the Bid Security is in a form of Surety Bond, the Certification from

the Insurance Commission accompanying the Surety Bond authorizing the insurance company to issue surety bonds callable on demand shall also be specific

to the project to be bid.

18.2 The bid security shall be valid until One Hundred Twenty (120) calendar days from the Opening of Bids.

20.3 Each Bidder shall submit one (1) original and one (1) copy of the technical and financial components of its bid, labeled accordingly.

21 The address for submission of bids is:

The Chairperson, BAC-B

DAVAO CITY WATER DISTRICT, Bajada Office J.P. Laurel Avenue, Bajada, Davao City

The deadline for submission of bids is 21 October 2014 (9:00 A.M).

24.1

The place of bid opening is:

DAVAO CITY WATER DISTRICT, Bajada Office

J.P. Laurel Avenue, Bajada, Davao City

The date and time of bid opening is 21 October 2014 (9:00 A.M).


27.3(b) No further instructions.



28.2(a) Only tax returns filed and taxes paid through the BIR Electronic Filing and Payment

System (EFPS) shall be accepted.

NOTE: The latest income and business tax returns are those within the last six months preceding the date of bid submission.

28.2(d) NONE.


40


31.4(g) The following documents shall be submitted by the winning bidder within ten (10)

calendar days from the receipt of the Notice of Award:

1. Duly signed Construction schedule and S-curve

2. Duly signed PERT/CPM

3. Duly signed Cash Flow Chart and Payment Schedule 4. Duly signed Manpower schedule

5. Duly signed Construction methods in narrative form 6. Duly signed Equipment utilization schedule

7. Construction safety and health program approved by the Department of Labor and Employment

8. Contractor’s All Risk Insurance Policy

Items 1 to 4 of the foregoing documents are subject to approval of the Procuring

Entity or his duly authorized representative.

32.2 The acceptable forms of performance security are in accordance with the following amount:

1. The amount of __________ [Insert 10% of the Contract Price], if performance security is in Cash or cashier’s/manager’s check issued by a Universal or

Commercial Bank.,

2. The amount of __________ [Insert 10% of the Contract Price], if performance

security is in Bank draft/guarantee or irrevocable letter of credit issued by a

Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.;

The Performance security shall be released by the Davao City Water District and returned to the Contractor only after the issuance of the Certificate of Final

Acceptance.

33.2 The effective date of the Contract shall be indicated in the Notice to Proceed, which date shall not be later than seven (7) calendar days from its issuance.


41

DAVAO CITY WATER DISTRICT SECTION IV. GENERAL CONDITIONS OF CONTRACT

Section IV. General Conditions of Contract


42



43


TABLE OF CONTENTS

1. DEFINITIONS .................................................................................................................. 45

2. INTERPRETATION ............................................................................................................. 47

3. GOVERNING LANGUAGE AND LAW ....................................................................................... 47

4. COMMUNICATIONS ........................................................................................................... 47

5. POSSESSION OF SITE ........................................................................................................ 47

6. THE CONTRACTOR’S OBLIGATIONS ...................................................................................... 47

7. PERFORMANCE SECURITY .................................................................................................. 48

8. SUBCONTRACTING ............................................................................................................ 49

9. LIQUIDATED DAMAGES ..................................................................................................... 49

10. SITE INVESTIGATION REPORTS .......................................................................................... 50

11. THE PROCURING ENTITY, LICENSES AND PERMITS ................................................................. 50

12. CONTRACTOR’S RISK AND WARRANTY SECURITY ................................................................... 50

13. LIABILITY OF THE CONTRACTOR ......................................................................................... 52

14. PROCURING ENTITY’S RISK ............................................................................................... 52

15. INSURANCE ..................................................................................................................... 52

16. TERMINATION FOR DEFAULT OF CONTRACTOR ....................................................................... 53

17. TERMINATION FOR DEFAULT OF PROCURING ENTITY .............................................................. 54

18. TERMINATION FOR OTHER CAUSES ..................................................................................... 54

19. PROCEDURES FOR TERMINATION OF CONTRACTS ................................................................... 56

20. FORCE MAJEURE, RELEASE FROM PERFORMANCE ................................................................... 58

21. RESOLUTION OF DISPUTES ................................................................................................ 58

22. SUSPENSION OF LOAN, CREDIT, GRANT, OR APPROPRIATION .................................................. 59

23. PROCURING ENTITY’S REPRESENTATIVE’S DECISIONS ............................................................ 59

24. APPROVAL OF DRAWINGS AND TEMPORARY WORKS BY THE PROCURING ENTITY’S

REPRESENTATIVE ............................................................................................................. 59

25. ACCELERATION AND DELAYS ORDERED BY THE PROCURING ENTITY’S REPRESENTATIVE ............... 59

26. EXTENSION OF THE INTENDED COMPLETION DATE ................................................................. 60

27. RIGHT TO VARY ............................................................................................................... 60

28. CONTRACTORS RIGHT TO CLAIM ......................................................................................... 60

29. DAYWORKS ..................................................................................................................... 60

30. EARLY WARNING ............................................................................................................. 61

31. PROGRAM OF WORK ......................................................................................................... 61

32. MANAGEMENT CONFERENCES ............................................................................................. 61

33. BILL OF QUANTITIES ........................................................................................................ 62

34. INSTRUCTIONS, INSPECTIONS AND AUDITS .......................................................................... 62


44


TABLE OF CONTENTS

35. IDENTIFYING DEFECTS ...................................................................................................... 62

36. COST OF REPAIRS ............................................................................................................ 62

37. CORRECTION OF DEFECTS .................................................................................................. 62

38. UNCORRECTED DEFECTS .................................................................................................... 63

39. ADVANCE PAYMENT .......................................................................................................... 63

40. PROGRESS PAYMENTS ....................................................................................................... 63

41. PAYMENT CERTIFICATES ................................................................................................... 64

42. RETENTION ..................................................................................................................... 64

43. VARIATION ORDERS ......................................................................................................... 65

44. CONTRACT COMPLETION ................................................................................................... 66

45. SUSPENSION OF WORK ..................................................................................................... 66

46. PAYMENT ON TERMINATION ............................................................................................... 67

47. EXTENSION OF CONTRACT TIME ......................................................................................... 68

48. PRICE ADJUSTMENT ......................................................................................................... 69

49. COMPLETION ................................................................................................................... 69

50. TAKING OVER.................................................................................................................. 69

51. OPERATING AND MAINTENANCE MANUALS ........................................................................... 69


45


1. Definitions

For purposes of this Clause, boldface type is used to identify defined terms.

1.1. The Arbiter is the person appointed jointly by the Procuring Entity and the

Contractor to resolve disputes in the first instance, as provided for in GCC Clause 21.

1.2. Bill of Quantities refers to a list of the specific items of the Work and their

corresponding unit prices, lump sums, and/or provisional sums.

1.3. The Completion Date is the date of completion of the Works as certified by the Procuring Entity’s Representative, in accordance with GCC Clause 49.

1.4. The Contract is the contract between the Procuring Entity and the Contractor to execute, complete, and maintain the Works.

1.5. The Contract Price is the price stated in the Letter of Acceptance and thereafter to be paid by the Procuring Entity to the Contractor for the execution of the Works in

accordance with this Contract.

1.6. Contract Time Extension is the allowable period for the Contractor to complete the Works in addition to the original Completion Date stated in this Contract.

1.7. The Contractor is the juridical entity whose proposal has been accepted by the Procuring Entity and to whom the Contract to execute the Work was awarded.

1.8. The Contractor’s Bid is the signed offer or proposal submitted by the Contractor to

the Procuring Entity in response to the Bidding Documents.

1.9. Days are calendar days; months are calendar months.

1.10. Dayworks are varied work inputs subject to payment on a time basis for the Contractor’s employees and Equipment, in addition to payments for associated

Materials and Plant.

1.11. A Defect is any part of the Works not completed in accordance with the Contract.

1.12. The Defects Liability Certificate is the certificate issued by Procuring Entity’s

Representative upon correction of defects by the Contractor.

1.13. The Defects Liability Period is the one year period between contract completion

and final acceptance within which the Contractor assumes the responsibility to undertake the repair of any damage to the Works at his own expense.

1.14. Drawings are graphical presentations of the Works. They include all supplementary

details, shop drawings, calculations, and other information provided or approved for the execution of this Contract.

1.15. Equipment refers to all facilities, supplies, appliances, materials or things required for the execution and completion of the Work provided by the Contractor and which

shall not form or are not intended to form part of the Permanent Works.

1.16. The Intended Completion Date refers to the date specified in the SCC when the Contractor is expected to have completed the Works. The Intended Completion Date

may be revised only by the Procuring Entity’s Representative by issuing an extension of time or an acceleration order.


46


1.17. Materials are all supplies, including consumables, used by the Contractor for

incorporation in the Works.

1.18. The Notice to Proceed is a written notice issued by the Procuring Entity or the

Procuring Entity’s Representative to the Contractor requiring the latter to begin the commencement of the work not later than a specified or determinable date.

1.19. Permanent Works all permanent structures and all other project features and

facilities required to be constructed and completed in accordance with this Contract which shall be delivered to the Procuring Entity and which shall remain at the Site

after the removal of all Temporary Works.

1.20. Plant refers to the machinery, apparatus, and the like intended to form an integral

part of the Permanent Works.

1.21. The Procuring Entity is the party who employs the Contractor to carry out the

Works stated in the SCC.

1.22. The Procuring Entity’s Representative refers to the Head of the Procuring Entity or his duly authorized representative, identified in the SCC, who shall be responsible

for supervising the execution of the Works and administering this Contract.

1.23. The Site is the place provided by the Procuring Entity where the Works shall be

executed and any other place or places which may be designated in the SCC, or

notified to the Contractor by the Procuring Entity’s Representative as forming part of the Site.

1.24. Site Investigation Reports are those that were included in the Bidding Documents and are factual and interpretative reports about the surface and subsurface

conditions at the Site.

1.25. Slippage is a delay in work execution occurring when actual accomplishment falls

below the target as measured by the difference between the scheduled and actual

accomplishment of the Work by the Contractor as established from the work schedule. This is actually described as a percentage of the whole Works.

1.26. Specifications means the description of Works to be done and the qualities of materials to be used, the equipment to be installed and the mode of construction.

1.27. The Start Date, as specified in the SCC, is the date when the Contractor is obliged

to commence execution of the Works. It does not necessarily coincide with any of the Site Possession Dates.

1.28. A Subcontractor is any person or organization to whom a part of the Works has been subcontracted by the Contractor, as allowed by the Procuring Entity, but not

any assignee of such person.

1.29. Temporary Works are works designed, constructed, installed, and removed by the Contractor that are needed for construction or installation of the Permanent Works.

1.30. Work(s) refer to the Permanent Works and Temporary Works to be executed by the Contractor in accordance with this Contract, including (i) the furnishing of all labor,

materials, equipment and others incidental, necessary or convenient to the complete execution of the Works; (ii) the passing of any tests before acceptance by the

Procuring Entity’s Representative; (iii) and the carrying out of all duties and

obligations of the Contractor imposed by this Contract as described in the SCC.


47


2. Interpretation

2.1. In interpreting the Conditions of Contract, singular also means plural, male also means female or neuter, and the other way around. Headings have no significance.

Words have their normal meaning under the language of this Contract unless specifically defined. The Procuring Entity’s Representative will provide instructions

clarifying queries about the Conditions of Contract.

2.2. If sectional completion is specified in the SCC, references in the Conditions of Contract to the Works, the Completion Date, and the Intended Completion Date apply to any

Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works).

3. Governing Language and Law

3.1. This Contract has been executed in the English language, which shall be the binding

and controlling language for all matters relating to the meaning or interpretation of

this Contract. All correspondence and other documents pertaining to this Contract which are exchanged by the parties shall be written in English.

3.2. This Contract shall be interpreted in accordance with the laws of the Republic of the Philippines.

4. Communications

Communications between parties that are referred to in the Conditions shall be effective only when in writing. A notice shall be effective only when it is received by the concerned party.

5. Possession of Site

5.1. On the date specified in the SCC, the Procuring Entity shall grant the Contractor

possession of so much of the Site as may be required to enable it to proceed with the execution of the Works. If the Contractor suffers delay or incurs cost from failure on

the part of the Procuring Entity to give possession in accordance with the terms of

this clause, the Procuring Entity’s Representative shall give the Contractor a Contract Time Extension and certify such sum as fair to cover the cost incurred, which sum

shall be paid by Procuring Entity.

5.2. If possession of a portion is not given by the date stated in the SCC Clause 5.1, the

Procuring Entity will be deemed to have delayed the start of the relevant activities.

The resulting adjustments in contact time to address such delay shall be in accordance with GCC Clause 47.

5.3. The Contractor shall bear all costs and charges for special or temporary right-of-way required by it in connection with access to the Site. The Contractor shall also provide

at his own cost any additional facilities outside the Site required by it for purposes of

the Works.

5.4. The Contractor shall allow the Procuring Entity’s Representative and any person

authorized by the Procuring Entity’s Representative access to the Site and to any place where work in connection with this Contract is being carried out or is intended

to be carried out.

6. The Contractor’s Obligations

6.1. The Contractor shall carry out the Works properly and in accordance with this

Contract. The Contractor shall provide all supervision, labor, Materials, Plant and


48


Contractor's Equipment, which may be required. All Materials and Plant on Site shall

be deemed to be the property of the Procuring Entity.

6.2. The Contractor shall commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the Program of Work submitted by the Contractor, as updated with the approval of the Procuring Entity’s Representative,

and complete them by the Intended Completion Date.

6.3. The Contractor shall be responsible for the safety of all activities on the Site.

6.4. The Contractor shall carry out all instructions of the Procuring Entity’s Representative

that comply with the applicable laws where the Site is located.

6.5. The Contractor shall employ the key personnel named in the Schedule of Key

Personnel, as referred to in the SCC, to carry out the supervision of the Works. The Procuring Entity will approve any proposed replacement of key personnel only if their

relevant qualifications and abilities are equal to or better than those of the personnel

listed in the Schedule.

6.6. If the Procuring Entity’s Representative asks the Contractor to remove a member of

the Contractor’s staff or work force, for justifiable cause, the Contractor shall ensure that the person leaves the Site within seven (7) days and has no further connection

with the Work in this Contract.

6.7. During Contract implementation, the Contractor and his subcontractors shall abide at all times by all labor laws, including child labor related enactments, and other

relevant rules.

6.8. The Contractor shall submit to the Procuring Entity for consent the name and

particulars of the person authorized to receive instructions on behalf of the Contractor.

6.9. The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities, and the Procuring Entity between the dates given in the schedule of other contractors particularly when they shall require access to the Site. The

Contractor shall also provide facilities and services for them during this period. The Procuring Entity may modify the schedule of other contractors, and shall notify the

Contractor of any such modification thereto.

6.10. Should anything of historical or other interest or of significant value be unexpectedly discovered on the Site, it shall be the property of the Procuring Entity. The

Contractor shall notify the Procuring Entity’s Representative of such discoveries and carry out the Procuring Entity’s Representative’s instructions in dealing with them.

7. Performance Security

7.1. Within ten (10) calendar days from receipt of the Notice of Award from the Procuring Entity but in no case later than the signing of the contract by both parties, the

Contractor shall furnish the performance security in any the forms prescribed in ITB Clause 32.2.

7.2. The performance security posted in favor of the Procuring Entity shall be forfeited in the event it is established that the Contractor is in default in any of its obligations

under the Contract.

7.3. The performance security shall remain valid until issuance by the Procuring Entity of the Certificate of Final Acceptance.


49


7.4. The performance security may be released by the Procuring Entity and returned to the

Contractor after the issuance of the Certificate of Final Acceptance subject to the following conditions:

(a) There are no pending claims against the Contractor or the surety company filed by the Procuring Entity;

(b) The Contractor has no pending claims for labor and materials filed against it;

and

(c) Other terms specified in the SCC.

7.5. The Contractor shall post an additional performance security following the amount and form specified in ITB Clause 32.2 to cover any cumulative increase of more than

ten percent (10%) over the original value of the contract as a result of amendments to order or change orders, extra work orders and supplemental agreements, as the

case may be. The Contractor shall cause the extension of the validity of the performance security to cover approved contract time extensions.

7.6. In case of a reduction in the contract value or for partially completed Works under the contract which are usable and accepted by the Procuring Entity the use of which,

in the judgment of the implementing agency or the Procuring Entity, will not affect

the structural integrity of the entire project, the Procuring Entity shall allow a proportional reduction in the original performance security, provided that any such

reduction is more than ten percent (10%) and that the aggregate of such reductions is not more than fifty percent (50%) of the original performance security.

7.7. Unless otherwise indicated in the SCC, the Contractor, by entering into the Contract

with the Procuring Entity, acknowledges the right of the Procuring Entity to institute action pursuant to Act 3688 against any subcontractor be they an individual, firm,

partnership, corporation, or association supplying the Contractor with labor, materials and/or equipment for the performance of this Contract.

8. Subcontracting

8.1. Unless otherwise indicated in the SCC, the Contractor cannot subcontract Works

more than the percentage specified in ITB Clause 8.1.

8.2. Subcontracting of any portion of the Works does not relieve the Contractor of any liability or obligation under this Contract. The Contractor will be responsible for the

acts, defaults, and negligence of any subcontractor, its agents, servants or workmen as fully as if these were the Contractor’s own acts, defaults, or negligence, or those

of its agents, servants or workmen.

8.3. Subcontractors disclosed and identified during the bidding may be changed during the implementation of this Contract, subject to compliance with the required

qualifications and the approval of the Procuring Entity.

9. Liquidated Damages

9.1. The Contractor shall pay liquidated damages to the Procuring Entity for each day

that the Completion Date is later than the Intended Completion Date. The applicable liquidated damages is at least one-tenth (1/10) of a percent of the cost of the

unperformed portion for every day of delay. The total amount of liquidated damages shall not exceed ten percent (10%) of the amount of the contract. The Procuring

Entity may deduct liquidated damages from payments due to the Contractor. Payment of liquidated damages shall not affect the Contractor. Once the cumulative

amount of liquidated damages reaches ten percent (10%) of the amount of this


50


Contract, the Procuring Entity shall rescind this Contract, without prejudice to other

courses of action and remedies open to it.

9.2. If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer of the Procuring Entity shall correct any overpayment of liquidated damages by the Contractor by adjusting the next payment certificate. The

Contractor shall be paid interest on the overpayment, calculated from the date of

payment to the date of repayment, at the rates specified in GCC Clause 40.3.

10. Site Investigation Reports

The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in the SCC supplemented by any information obtained by the Contractor.

11. The Procuring Entity, Licenses and Permits

The Procuring Entity shall, if requested by the Contractor, assist him in applying for permits,

licenses or approvals, which are required for the Works.

12. Contractor’s Risk and Warranty Security

12.1. The Contractor shall assume full responsibility for the Works from the time project

construction commenced up to final acceptance by the Procuring Entity and shall be held responsible for any damage or destruction of the Works except those occasioned

by force majeure. The Contractor shall be fully responsible for the safety, protection,

security, and convenience of his personnel, third parties, and the public at large, as well as the Works, Equipment, installation, and the like to be affected by his

construction work.

12.2. The defects liability period for infrastructure projects shall be one year from contract

completion up to final acceptance by the Procuring Entity. During this period, the Contractor shall undertake the repair works, at his own expense, of any damage to

the Works on account of the use of materials of inferior quality within ninety (90)

days from the time the Head of the Procuring Entity has issued an order to undertake repair. In case of failure or refusal to comply with this mandate, the Procuring Entity

shall undertake such repair works and shall be entitled to full reimbursement of expenses incurred therein upon demand.

12.3. Unless otherwise indicated in the SCC, in case the Contractor fails to comply with the

preceding paragraph, the Procuring Entity shall forfeit its performance security, subject its property(ies) to attachment or garnishment proceedings, and perpetually

disqualify it from participating in any public bidding. All payables of the GOP in his favor shall be offset to recover the costs.

12.4. After final acceptance of the Works by the Procuring Entity, the Contractor shall be

held responsible for “Structural Defects”, i.e., major faults/flaws/deficiencies in one or more key structural elements of the project which may lead to structural failure of

the completed elements or structure, or “Structural Failures”, i.e., where one or more key structural elements in an infrastructure facility fails or collapses, thereby

rendering the facility or part thereof incapable of withstanding the design loads, and/or endangering the safety of the users or the general public:

(a) Contractor – Where Structural Defects/Failures arise due to faults attributable

to improper construction, use of inferior quality/substandard materials, and any violation of the contract plans and specifications, the contractor shall be

held liable;


51


(b) Consultants – Where Structural Defects/Failures arise due to faulty and/or

inadequate design and specifications as well as construction supervision, then the consultant who prepared the design or undertook construction

supervision for the project shall be held liable;

(c) Procuring Entity’s Representatives/Project Manager/Construction Managers

and Supervisors – The project owner’s representative(s), project manager,

construction manager, and supervisor(s) shall be held liable in cases where the Structural Defects/Failures are due to his/their willful intervention in

altering the designs and other specifications; negligence or omission in not approving or acting on proposed changes to noted defects or deficiencies in

the design and/or specifications; and the use of substandard construction materials in the project;

(d) Third Parties - Third Parties shall be held liable in cases where Structural

Defects/Failures are caused by work undertaken by them such as leaking pipes, diggings or excavations, underground cables and electrical wires,

underground tunnel, mining shaft and the like, in which case the applicable warranty to such structure should be levied to third parties for their

construction or restoration works.

(e) Users - In cases where Structural Defects/Failures are due to abuse/misuse by the end user of the constructed facility and/or non–compliance by a user

with the technical design limits and/or intended purpose of the same, then the user concerned shall be held liable.

12.5. The warranty against Structural Defects/Failures, except those occasioned on force majeure, shall cover the period specified in the SCC reckoned from the date of

issuance of the Certificate of Final Acceptance by the Procuring Entity.

12.6. The Contractor shall be required to put up a warranty security in the form of cash, bank guarantee, letter of credit, GSIS or surety bond callable on demand, in

accordance with the following schedule:

Form of Warranty Minimum Amount in Percentage

(%) of Total Contract Price

(a) Cash or letter of credit issued by Universal or Commercial bank: provided, however,

that the letter of credit shall be confirmed

or authenticated by a Universal or Commercial bank, if issued by a foreign

bank

Five Percent (5%)

(b) Bank guarantee confirmed by Universal or

Commercial bank: provided, however, that the letter of credit shall be confirmed

or authenticated by a Universal or Commercial bank, if issued by a foreign

bank

Ten Percent (10%)

(c) Surety bond callable upon demand issued

by GSIS or any surety or insurance

company duly certified by the Insurance Commission

Thirty Percent (30%)


52


12.7. The warranty security shall be stated in Philippine Pesos and shall remain effective

for one year from the date of issuance of the Certificate of Final Acceptance by the Procuring Entity, and returned only after the lapse of said one year period.

12.8. In case of structural defects/failure occurring during the applicable warranty period provided in GCC Clause 12.5, the Procuring Entity shall undertake the necessary

restoration or reconstruction works and shall be entitled to full reimbursement by the

parties found to be liable for expenses incurred therein upon demand, without prejudice to the filing of appropriate administrative, civil, and/or criminal charges

against the responsible persons as well as the forfeiture of the warranty security posted in favor of the Procuring Entity.

13. Liability of the Contractor

Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under

this Contract shall be as provided by the laws of the Republic of the Philippines.

14. Procuring Entity’s Risk

14.1. From the Start Date until the Certificate of Final Acceptance has been issued, the

following are risks of the Procuring Entity:

(a) The risk of personal injury, death, or loss of or damage to property

(excluding the Works, Plant, Materials, and Equipment), which are due to:

(i) any type of use or occupation of the Site authorized by the Procuring Entity after the official acceptance of the works; or

(ii) negligence, breach of statutory duty, or interference with any legal

right by the Procuring Entity or by any person employed by or contracted to him except the Contractor.

(b) The risk of damage to the Works, Plant, Materials, and Equipment to the extent that it is due to a fault of the Procuring Entity or in the Procuring

Entity’s design, or due to war or radioactive contamination directly affecting

the country where the Works are to be executed.

15. Insurance

15.1. The Contractor shall, under his name and at his own expense, obtain and maintain, for the duration of this Contract, the following insurance coverage:

(a) Contractor’s All Risk Insurance;

(b) Transportation to the project Site of Equipment, Machinery, and Supplies

owned by the Contractor;

(c) Personal injury or death of Contractor’s employees; and

(d) Comprehensive insurance for third party liability to Contractor’s direct or

indirect act or omission causing damage to third persons.

15.2. The Contractor shall provide evidence to the Procuring Entity’s Representative that

the insurances required under this Contract have been effected and shall, within a

reasonable time, provide copies of the insurance policies to the Procuring Entity’s Representative. Such evidence and such policies shall be provided to the Procuring

Entity’s through the Procuring Entity’s Representative.


53


15.3. The Contractor shall notify the insurers of changes in the nature, extent, or program

for the execution of the Works and ensure the adequacy of the insurances at all times in accordance with the terms of this Contract and shall produce to the Procuring Entity’s Representative the insurance policies in force including the receipts for payment of the current premiums.

The above insurance policies shall be obtained from any reputable insurance

company approved by the Procuring Entity’s Representative.

15.4. If the Contractor fails to obtain and keep in force the insurances referred to herein or

any other insurance which he may be required to obtain under the terms of this Contract, the Procuring Entity may obtain and keep in force any such insurances and

pay such premiums as may be necessary for the purpose. From time to time, the Procuring Entity may deduct the amount it shall pay for said premiums including

twenty five percent (25%) therein from any monies due, or which may become due,

to the Contractor, without prejudice to the Procuring Entity exercising its right to impose other sanctions against the Contractor pursuant to the provisions of this

Contract.

15.5. In the event the Contractor fails to observe the above safeguards, the Procuring

Entity may, at the Contractor’s expense, take whatever measure is deemed necessary

for its protection and that of the Contractor’s personnel and third parties, and/or order the interruption of dangerous Works. In addition, the Procuring Entity may

refuse to make the payments under GCC Clause 40 until the Contractor complies with this Clause.

15.6. The Contractor shall immediately replace the insurance policy obtained as required in this Contract, without need of the Procuring Entity’s demand, with a new policy

issued by a new insurance company acceptable to the Procuring Entity for any of the

following grounds:

(a) The issuer of the insurance policy to be replaced has:

(i) become bankrupt;

(ii) been placed under receivership or under a management committee;

(iii) been sued for suspension of payment; or

(iv) been suspended by the Insurance Commission and its license to engage in business or its authority to issue insurance policies

cancelled; or

(v) Where reasonable grounds exist that the insurer may not be able,

fully and promptly, to fulfill its obligation under the insurance policy.

16. Termination for Default of Contractor

16.1. The Procuring Entity shall terminate this Contract for default when any of the

following conditions attend its implementation:

16.2. Due to the Contractor’s fault and while the project is on-going, it has incurred

negative slippage of fifteen percent (15%) or more in accordance with Presidential Decree 1870, regardless of whether or not previous warnings and notices have been

issued for the Contractor to improve his performance;


54


16.3. Due to its own fault and after this Contract time has expired, the Contractor incurs

delay in the completion of the Work after this Contract has expired; or

16.4. The Contractor:

(a) abandons the contract Works, refuses or fails to comply with a valid instruction of the Procuring Entity or fails to proceed expeditiously and

without delay despite a written notice by the Procuring Entity;

(b) does not actually have on the project Site the minimum essential equipment listed on the Bid necessary to prosecute the Works in accordance with the

approved Program of Work and equipment deployment schedule as required for the project;

(c) does not execute the Works in accordance with this Contract or persistently or flagrantly neglects to carry out its obligations under this Contract;

(d) neglects or refuses to remove materials or to perform a new Work that has

been rejected as defective or unsuitable; or

(e) sub-lets any part of this Contract without approval by the Procuring Entity.

16.5. All materials on the Site, Plant, Equipment, and Works shall be deemed to be the property of the Procuring Entity if this Contract is rescinded because of the

Contractor’s default.

17. Termination for Default of Procuring Entity

The Contractor may terminate this Contract with the Procuring Entity if the works are

completely stopped for a continuous period of at least sixty (60) calendar days through no fault of its own, due to any of the following reasons:

(a) Failure of the Procuring Entity to deliver, within a reasonable time, supplies, materials, right-of-way, or other items it is obligated to furnish under the terms of

this Contract; or

(b) The prosecution of the Work is disrupted by the adverse peace and order situation, as certified by the Armed Forces of the Philippines Provincial Commander and

approved by the Secretary of National Defense.

18. Termination for Other Causes

18.1. The Procuring Entity may terminate this Contract, in whole or in part, at any time for

its convenience. The Head of the Procuring Entity may terminate this Contract for the convenience of the Procuring Entity if he has determined the existence of

conditions that make Project Implementation economically, financially or technically impractical and/or unnecessary, such as, but not limited to, fortuitous event(s) or

changes in law and National Government policies.

18.2. The Procuring Entity or the Contractor may terminate this Contract if the other party causes a fundamental breach of this Contract.

18.3. Fundamental breaches of Contract shall include, but shall not be limited to, the following:


55


(a) The Contractor stops work for twenty eight (28) days when no stoppage of

work is shown on the current Program of Work and the stoppage has not been authorized by the Procuring Entity’s Representative;

(b) The Procuring Entity’s Representative instructs the Contractor to delay the progress of the Works, and the instruction is not withdrawn within twenty

eight (28) days;

(c) The Procuring Entity shall terminate this Contract if the Contractor is declared bankrupt or insolvent as determined with finality by a court of competent

jurisdiction. In this event, termination will be without compensation to the Contractor, provided that such termination will not prejudice or affect any

right of action or remedy which has accrued or will accrue thereafter to the Procuring Entity and/or the Contractor. In the case of the Contractor's

insolvency, any Contractor's Equipment which the Procuring Entity instructs

in the notice is to be used until the completion of the Works;

(d) A payment certified by the Procuring Entity’s Representative is not paid by

the Procuring Entity to the Contractor within eighty four (84) days from the date of the Procuring Entity’s Representative’s certificate;

(e) The Procuring Entity’s Representative gives Notice that failure to correct a

particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Procuring

Entity’s Representative;

(f) The Contractor does not maintain a Security, which is required;

(g) The Contractor has delayed the completion of the Works by the number of days for which the maximum amount of liquidated damages can be paid, as

defined in the GCC Clause 9; and

(h) In case it is determined prima facie by the Procuring Entity that the Contractor has engaged, before or during the implementation of the contract,

in unlawful deeds and behaviors relative to contract acquisition and implementation, such as, but not limited to, the following:

(i) corrupt, fraudulent, collusive, coercive, and obstructive practices as

defined in ITB Clause 3.1(a), unless otherwise specified in the SCC;

(ii) drawing up or using forged documents;

(iii) using adulterated materials, means or methods, or engaging in production contrary to rules of science or the trade; and

(iv) any other act analogous to the foregoing.

18.4. The Funding Source or the Procuring Entity, as appropriate, will seek to impose the maximum civil, administrative and/or criminal penalties available under the applicable

law on individuals and organizations deemed to be involved with corrupt, fraudulent, or coercive practices.

18.5. When persons from either party to this Contract gives notice of a fundamental breach to the Procuring Entity’s Representative in order to terminate the existing contract

for a cause other than those listed under GCC Clause 18.3, the Procuring Entity’s

Representative shall decide whether the breach is fundamental or not.


56


18.6. If this Contract is terminated, the Contractor shall stop work immediately, make the

Site safe and secure, and leave the Site as soon as reasonably possible.

19. Procedures for Termination of Contracts

19.1. The following provisions shall govern the procedures for the termination of this Contract:

(a) Upon receipt of a written report of acts or causes which may constitute

ground(s) for termination as aforementioned, or upon its own initiative, the Procuring Entity shall, within a period of seven (7) calendar days, verify the

existence of such ground(s) and cause the execution of a Verified Report, with all relevant evidence attached;

(b) Upon recommendation by the Procuring Entity, the Head of the Procuring Entity shall terminate this Contract only by a written notice to the Contractor

conveying the termination of this Contract. The notice shall state:

(i) that this Contract is being terminated for any of the ground(s) afore-mentioned, and a statement of the acts that constitute the ground(s)

constituting the same;

(ii) the extent of termination, whether in whole or in part;

(iii) an instruction to the Contractor to show cause as to why this

Contract should not be terminated; and

(iv) special instructions of the Procuring Entity, if any.

The Notice to Terminate shall be accompanied by a copy of the Verified Report;

(c) Within a period of seven (7) calendar days from receipt of the Notice of Termination, the Contractor shall submit to the Head of the Procuring Entity

a verified position paper stating why the contract should not be terminated.

If the Contractor fails to show cause after the lapse of the seven (7) day period, either by inaction or by default, the Head of the Procuring Entity shall

issue an order terminating the contract;

(d) The Procuring Entity may, at anytime before receipt of the Bidder’s verified

position paper described in item (c) above withdraw the Notice to Terminate

if it is determined that certain items or works subject of the notice had been completed, delivered, or performed before the Contractor’s receipt of the

notice;

(e) Within a non-extendible period of ten (10) calendar days from receipt of the

verified position paper, the Head of the Procuring Entity shall decide whether

or not to terminate this Contract. It shall serve a written notice to the Contractor of its decision and, unless otherwise provided in the said notice,

this Contract is deemed terminated from receipt of the Contractor of the notice of decision. The termination shall only be based on the ground(s)

stated in the Notice to Terminate; and

(f) The Head of the Procuring Entity may create a Contract Termination Review

Committee (CTRC) to assist him in the discharge of this function. All

decisions recommended by the CTRC shall be subject to the approval of the Head of the Procuring Entity.


57


19.2. Pursuant to Section 69(f) of RA 9184 and without prejudice to the imposition of

additional administrative sanctions as the internal rules of the agency may provide and/or further criminal prosecution as provided by applicable laws, the procuring

entity shall impose on contractors after the termination of the contract the penalty of suspension for one (1) year for the first offense, suspension for two (2) years for the

second offense from participating in the public bidding process, for violations committed during the contract implementation stage, which include but not limited to the following:

(a) Failure of the contractor, due solely to his fault or negligence, to mobilize and start work or performance within the specified period in the Notice to

Proceed (“NTP”);

(b) Failure by the contractor to fully and faithfully comply with its contractual

obligations without valid cause, or failure by the contractor to comply with

any written lawful instruction of the procuring entity or its representative(s) pursuant to the implementation of the contract. For the procurement of

infrastructure projects or consultancy contracts, lawful instructions include but are not limited to the following:

(i) Employment of competent technical personnel, competent engineers

and/or work supervisors;

(ii) Provision of warning signs and barricades in accordance with

approved plans and specifications and contract provisions;

(iii) Stockpiling in proper places of all materials and removal from the

project site of waste and excess materials, including broken pavement and excavated debris in accordance with approved plans

and specifications and contract provisions;

(iv) Deployment of committed equipment, facilities, support staff and manpower; and

(v) Renewal of the effectivity dates of the performance security after its expiration during the course of contract implementation.

(c) Assignment and subcontracting of the contract or any part thereof or

substitution of key personnel named in the proposal without prior written approval by the procuring entity.

(d) Poor performance by the contractor or unsatisfactory quality and/or progress of work arising from his fault or negligence as reflected in the Constructor's

Performance Evaluation System (“CPES”) rating sheet. In the absence of the

CPES rating sheet, the existing performance monitoring system of the procuring entity shall be applied. Any of the following acts by the Contractor

shall be construed as poor performance:

(i) Negative slippage of 15% and above within the critical path of the

project due entirely to the fault or negligence of the contractor; and

(ii) Quality of materials and workmanship not complying with the

approved specifications arising from the contractor's fault or

negligence.


58


(e) Willful or deliberate abandonment or non-performance of the project or

contract by the contractor resulting to substantial breach thereof without lawful and/or just cause.

In addition to the penalty of suspension, the performance security posted by the contractor shall also be forfeited.

20. Force Majeure, Release From Performance

20.1. For purposes of this Contract the terms “force majeure” and “fortuitous event” may be used interchangeably. In this regard, a fortuitous event or force majeure shall be

interpreted to mean an event which the Contractor could not have foreseen, or which though foreseen, was inevitable. It shall not include ordinary unfavorable weather

conditions; and any other cause the effects of which could have been avoided with the exercise of reasonable diligence by the Contractor.

20.2. If this Contract is discontinued by an outbreak of war or by any other event entirely

outside the control of either the Procuring Entity or the Contractor, the Procuring Entity’s Representative shall certify that this Contract has been discontinued. The

Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all works carried out before receiving it

and for any Work carried out afterwards to which a commitment was made.

20.3. If the event continues for a period of eighty four (84) days, either party may then give notice of termination, which shall take effect twenty eight (28) days after the

giving of the notice.

20.4. After termination, the Contractor shall be entitled to payment of the unpaid balance

of the value of the Works executed and of the materials and Plant reasonably delivered to the Site, adjusted by the following:

(a) any sum to which the Contractor is entitled under GCC Clause 28;

(b) the cost of his suspension and demobilization;

(c) any sum to which the Procuring Entity is entitled.

20.5. The net balance due shall be paid or repaid within a reasonable time period from the time of the notice of termination.

21. Resolution of Disputes

21.1. If any dispute or difference of any kind whatsoever shall arise between the parties in connection with the implementation of the contract covered by the Act and this IRR,

the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.

21.2. If the Contractor believes that a decision taken by the PROCURING ENTITY’s

Representative was either outside the authority given to the PROCURING ENTITY’s Representative by this Contract or that the decision was wrongly taken, the decision

shall be referred to the Arbiter indicated in the SCC within fourteen (14) days of the notification of the PROCURING ENTITY’s Representative’s decision.

21.3. Any and all disputes arising from the implementation of this Contract covered by the R.A. 9184 and its IRR shall be submitted to arbitration in the Philippines according to

the provisions of Republic Act No. 876, otherwise known as the “ Arbitration Law”

and Republic Act 9285, otherwise known as the “Alternative Dispute Resolution Act of


59


2004”: Provided, however, That, disputes that are within the competence of the

Construction Industry Arbitration Commission to resolve shall be referred thereto. The process of arbitration shall be incorporated as a provision in this Contract that

will be executed pursuant to the provisions of the Act and its IRR: Provided, further, That, by mutual agreement, the parties may agree in writing to resort to other

alternative modes of dispute resolution.

22. Suspension of Loan, Credit, Grant, or Appropriation

In the event that the Funding Source suspends the Loan, Credit, Grant, or Appropriation to

the Procuring Entity, from which part of the payments to the Contractor are being made:

(a) The Procuring Entity is obligated to notify the Contractor of such suspension within

seven (7) days of having received the suspension notice.

(b) If the Contractor has not received sums due it for work already done within forty five

(45) days from the time the Contractor’s claim for payment has been certified by the

Procuring Entity’s Representative, the Contractor may immediately issue a suspension of work notice in accordance with GCC Clause 45.2.

23. Procuring Entity’s Representative’s Decisions

23.1. Except where otherwise specifically stated, the Procuring Entity’s Representative will

decide contractual matters between the Procuring Entity and the Contractor in the

role representing the Procuring Entity.

23.2. The Procuring Entity’s Representative may delegate any of his duties and

responsibilities to other people, except to the Arbiter, after notifying the Contractor, and may cancel any delegation after notifying the Contractor.

24. Approval of Drawings and Temporary Works by the Procuring Entity’s Representative

24.1. All Drawings prepared by the Contractor for the execution of the Temporary Works,

are subject to prior approval by the Procuring Entity’s Representative before its use.

24.2. The Contractor shall be responsible for design of Temporary Works.

24.3. The Procuring Entity’s Representative’s approval shall not alter the Contractor’s responsibility for design of the Temporary Works.

24.4. The Contractor shall obtain approval of third parties to the design of the Temporary

Works, when required by the Procuring Entity.

25. Acceleration and Delays Ordered by the Procuring Entity’s Representative

25.1. When the Procuring Entity wants the Contractor to finish before the Intended Completion Date, the Procuring Entity’s Representative will obtain priced proposals

for achieving the necessary acceleration from the Contractor. If the Procuring Entity

accepts these proposals, the Intended Completion Date will be adjusted accordingly and confirmed by both the Procuring Entity and the Contractor.

25.2. If the Contractor’s Financial Proposals for an acceleration are accepted by the Procuring Entity, they are incorporated in the Contract Price and treated as a

Variation.


60


26. Extension of the Intended Completion Date

26.1. The Procuring Entity’s Representative shall extend the Intended Completion Date if a Variation is issued which makes it impossible for the Intended Completion Date to be

achieved by the Contractor without taking steps to accelerate the remaining work, which would cause the Contractor to incur additional costs. No payment shall be

made for any event which may warrant the extension of the Intended Completion

Date.

26.2. The Procuring Entity’s Representative shall decide whether and by how much to

extend the Intended Completion Date within twenty one (21) days of the Contractor asking the Procuring Entity’s Representative for a decision thereto after fully

submitting all supporting information. If the Contractor has failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the delay by

this failure shall not be considered in assessing the new Intended Completion Date.

27. Right to Vary

27.1. The Procuring Entity’s Representative with the prior approval of the Procuring Entity

may instruct Variations, up to a maximum cumulative amount of ten percent (10%) of the original contract cost.

27.2. Variations shall be valued as follows:

(a) At a lump sum price agreed between the parties;

(b) where appropriate, at rates in this Contract;

(c) in the absence of appropriate rates, the rates in this Contract shall be used as the basis for valuation; or failing which

(d) at appropriate new rates, equal to or lower than current industry rates and to be agreed upon by both parties and approved by the Head of the Procuring

Entity.

28. Contractor's Right to Claim

If the Contractor incurs cost as a result of any of the events under GCC Clause 13, the

Contractor shall be entitled to the amount of such cost. If as a result of any of the said events, it is necessary to change the Works, this shall be dealt with as a Variation.

29. Dayworks

29.1. Subject to GCC Clause 43 on Variation Order, and if applicable as indicated in the SCC, the Dayworks rates in the Contractor’s Bid shall be used for small additional

amounts of work only when the Procuring Entity’s Representative has given written instructions in advance for additional work to be paid for in that way.

29.2. All work to be paid for as Dayworks shall be recorded by the Contractor on forms

approved by the Procuring Entity’s Representative. Each completed form shall be verified and signed by the Procuring Entity’s Representative within two days of the

work being done.

29.3. The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks

forms.


61


30. Early Warning

30.1. The Contractor shall warn the Procuring Entity’s Representative at the earliest opportunity of specific likely future events or circumstances that may adversely affect

the quality of the work, increase the Contract Price, or delay the execution of the Works. The Procuring Entity’s Representative may require the Contractor to provide

an estimate of the expected effect of the future event or circumstance on the

Contract Price and Completion Date. The estimate shall be provided by the Contractor as soon as reasonably possible.

30.2. The Contractor shall cooperate with the Procuring Entity’s Representative in making and considering proposals for how the effect of such an event or circumstance can be

avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Procuring Entity’s Representative.

31. Program of Work

31.1. Within the time stated in the SCC, the Contractor shall submit to the Procuring Entity’s Representative for approval a Program of Work showing the general

methods, arrangements, order, and timing for all the activities in the Works.

31.2. An update of the Program of Work shall the show the actual progress achieved on

each activity and the effect of the progress achieved on the timing of the remaining

work, including any changes to the sequence of the activities.

31.3. The Contractor shall submit to the Procuring Entity’s Representative for approval an

updated Program of Work at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program of Work within this period, the

PROCURING ENTITY’s Representative may withhold the amount stated in the SCC from the next payment certificate and continue to withhold this amount until the next

payment after the date on which the overdue Program of Work has been submitted.

31.4. The Procuring Entity’s Representative’s approval of the Program of Work shall not alter the Contractor’s obligations. The Contractor may revise the Program of Work

and submit it to the Procuring Entity’s Representative again at any time. A revised Program of Work shall show the effect of any approved Variations.

31.5. When the Program of Work is updated, the Contractor shall provide the Procuring

Entity’s Representative with an updated cash flow forecast. The cash flow forecast shall include different currencies, as defined in the Contract, converted as necessary

using the Contract exchange rates.

31.6. All Variations shall be included in updated Program of Work produced by the

Contractor.

32. Management Conferences

32.1. Either the Procuring Entity’s Representative or the Contractor may require the other

to attend a Management Conference. The Management Conference shall review the plans for remaining work and deal with matters raised in accordance with the early

warning procedure.

32.2. The Procuring Entity’s Representative shall record the business of Management

Conferences and provide copies of the record to those attending the Conference and

to the Procuring Entity . The responsibility of the parties for actions to be taken shall be decided by the PROCURING ENTITY’s Representative either at the Management


62


Conference or after the Management Conference and stated in writing to all who

attended the Conference.

33. Bill of Quantities

33.1. The Bill of Quantities shall contain items of work for the construction, installation, testing, and commissioning of work to be done by the Contractor.

33.2. The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid

for the quantity of the work done at the rate in the Bill of Quantities for each item.

33.3. If the final quantity of any work done differs from the quantity in the Bill of Quantities

for the particular item and is not more than twenty five percent (25%) of the original quantity, provided the aggregate changes for all items do not exceed ten percent

(10%) of the Contract price, the Procuring Entity’s Representative shall make the necessary adjustments to allow for the changes subject to applicable laws, rules, and

regulations.

33.4. If requested by the Procuring Entity’s Representative, the Contractor shall provide the Procuring Entity’s Representative with a detailed cost breakdown of any rate in the

Bill of Quantities.

34. Instructions, Inspections and Audits

34.1. The Procuring Entity’s personnel shall at all reasonable times during construction of

the Work be entitled to examine, inspect, measure and test the materials and workmanship, and to check the progress of the construction.

34.2. If the Procuring Entity’s Representative instructs the Contractor to carry out a test not specified in the Specification to check whether any work has a defect and the test

shows that it does, the Contractor shall pay for the test and any samples. If there is no defect, the test shall be a Compensation Event.

34.3. The Contractor shall permit the Funding Source named in the SCC to inspect the

Contractor’s accounts and records relating to the performance of the Contractor and to have them audited by auditors appointed by the Funding Source, if so required by

the Funding Source.

35. Identifying Defects

The Procuring Entity’s Representative shall check the Contractor’s work and notify the

Contractor of any defects that are found. Such checking shall not affect the Contractor’s responsibilities. The Procuring Entity’s Representative may instruct the Contractor to search

uncover defects and test any work that the Procuring Entity’s Representative considers below standards and defective.

36. Cost of Repairs

Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end of the Defects Liability Periods shall be remedied by the Contractor at the

Contractor’s cost if the loss or damage arises from the Contractor’s acts or omissions.

37. Correction of Defects

37.1. The Procuring Entity’s Representative shall give notice to the Contractor of any defects before the end of the Defects Liability Period, which is One (1) year from

project completion up to final acceptance by the Procuring Entity’s.


63


37.2. Every time notice of a defect is given, the Contractor shall correct the notified defect

within the length of time specified in the Procuring Entity’s Representative’s notice.

37.3. The Contractor shall correct the defects which he notices himself before the end of

the Defects Liability Period.

37.4. The Procuring Entity shall certify that all defects have been corrected. If the

Procuring Entity considers that correction of a defect is not essential, he can request

the Contractor to submit a quotation for the corresponding reduction in the Contract Price. If the Procuring Entity accepts the quotation, the corresponding change in the

SCC is a Variation.

38. Uncorrected Defects

38.1. The Procuring Entity shall give the Contractor at least fourteen (14) days notice of his intention to use a third party to correct a Defect. If the Contractor does not correct

the Defect himself within the period, the Procuring Entity may have the Defect

corrected by the third party. The cost of the correction will be deducted from the Contract Price.

38.2. The use of a third party to correct defects that are uncorrected by the Contractor will in no way relieve the Contractor of its liabilities and warranties under the Contract.

39. Advance Payment

39.1. The Procuring Entity shall, upon a written request of the contractor which shall be submitted as a contract document, make an advance payment to the contractor in an

amount not exceeding fifteen percent (15%) of the total contract price, to be made in lump sum or, at the most two, installments according to a schedule specified in the

SCC.

39.2. The advance payment shall be made only upon the submission to and acceptance by

the Procuring Entity of an irrevocable standby letter of credit of equivalent value from

a commercial bank, a bank guarantee or a surety bond callable upon demand, issued by a surety or insurance company duly licensed by the Insurance Commission and

confirmed by the Procuring Entity.

39.3. The advance payment shall be repaid by the Contractor by an amount equal to the

percentage of the total contract price used for the advance payment.

39.4. The contractor may reduce his standby letter of credit or guarantee instrument by the amounts refunded by the Monthly Certificates in the advance payment.

39.5. The Procuring Entity will provide an Advance Payment on the Contract Price as stipulated in the Conditions of Contract, subject to the maximum amount stated in

SCC Clause 39.1.

40. Progress Payments

40.1. The Contractor may submit a request for payment for Work accomplished. Such

request for payment shall be verified and certified by the Procuring Entity’s Representative/Project Engineer. Except as otherwise stipulated in the SCC,

materials and equipment delivered on the site but not completely put in place shall not be included for payment.

40.2. The Procuring Entity shall deduct the following from the certified gross amounts to be

paid to the contractor as progress payment:


64


(a) Cumulative value of the work previously certified and paid for.

(b) Portion of the advance payment to be recouped for the month.

(c) Retention money in accordance with the condition of contract.

(d) Amount to cover third party liabilities.

(e) Amount to cover uncorrected discovered defects in the works.

40.3. Payments shall be adjusted by deducting therefrom the amounts for advance

payments and retention. The Procuring Entity shall pay the Contractor the amounts certified by the Procuring Entity’s Representative within twenty eight (28) days from

the date each certificate was issued. No payment of interest for delayed payments and adjustments shall be made by the Procuring Entity.

40.4. The first progress payment may be paid by the Procuring Entity to the Contractor provided that at least twenty percent (20%) of the work has been accomplished as

certified by the Procuring Entity’s Representative.

40.5. Items of the Works for which a price of “0” (zero) has been entered will not be paid for by the Procuring Entity and shall be deemed covered by other rates and prices in

the Contract.

41. Payment Certificates

41.1. The Contractor shall submit to the Procuring Entity’s Representative monthly

statements of the estimated value of the work executed less the cumulative amount certified previously.

41.2. The Procuring Entity’s Representative shall check the Contractor’s monthly statement and certify the amount to be paid to the Contractor.

41.3. The value of Work executed shall:

(a) be determined by the Procuring Entity’s Representative;

(b) comprise the value of the quantities of the items in the Bill of Quantities

completed; and

(c) include the valuations of approved variations.

41.4. The Procuring Entity’s Representative may exclude any item certified in a previous certificate or reduce the proportion of any item previously certified in any certificate

in the light of later information.

42. Retention

42.1. The Procuring Entity shall retain from each payment due to the Contractor an amount

equal to a percentage thereof using the rate as specified in ITB Sub-Clause 42.2.

42.2. Progress payments are subject to retention of ten percent (10%), referred to as the

“retention money.” Such retention shall be based on the total amount due to the

Contractor prior to any deduction and shall be retained from every progress payment until fifty percent (50%) of the value of Works, as determined by the Procuring

Entity, are completed. If, after fifty percent (50%) completion, the Work is satisfactorily done and on schedule, no additional retention shall be made; otherwise,


65


the ten percent (10%) retention shall again be imposed using the rate specified

therefor.

42.3. The total “retention money” shall be due for release upon final acceptance of the

Works. The Contractor may, however, request the substitution of the retention money for each progress billing with irrevocable standby letters of credit from a

commercial bank, bank guarantees or surety bonds callable on demand, of amounts

equivalent to the retention money substituted for and acceptable to the Procuring Entity, provided that the project is on schedule and is satisfactorily undertaken.

Otherwise, the ten (10%) percent retention shall be made. Said irrevocable standby letters of credit, bank guarantees and/or surety bonds, to be posted in favor of the

Government shall be valid for a duration to be determined by the concerned implementing office/agency or Procuring Entity and will answer for the purpose for

which the ten (10%) percent retention is intended, i.e., to cover uncorrected

discovered defects and third party liabilities.

42.4. On completion of the whole Works, the Contractor may substitute retention money

with an “on demand” Bank guarantee in a form acceptable to the Procuring Entity.

43. Variation Orders

43.1. Variation Orders may be issued by the Procuring Entity to cover any

increase/decrease in quantities, including the introduction of new work items that are not included in the original contract or reclassification of work items that are either

due to change of plans, design or alignment to suit actual field conditions resulting in disparity between the preconstruction plans used for purposes of bidding and the “as

staked plans” or construction drawings prepared after a joint survey by the Contractor and the Procuring Entity after award of the contract, provided that the

cumulative amount of the Variation Order does not exceed ten percent (10%) of the

original project cost. The addition/deletion of Works should be within the general scope of the project as bid and awarded. The scope of works shall not be reduced so

as to accommodate a positive Variation Order. A Variation Order may either be in the form of a Change Order or Extra Work Order.

43.2. A Change Order may be issued by the Procuring Entity to cover any

increase/decrease in quantities of original Work items in the contract.

43.3. An Extra Work Order may be issued by the Procuring Entity to cover the introduction

of new work necessary for the completion, improvement or protection of the project which were not included as items of Work in the original contract, such as, where

there are subsurface or latent physical conditions at the site differing materially from

those indicated in the contract, or where there are duly unknown physical conditions at the site of an unusual nature differing materially from those ordinarily encountered

and generally recognized as inherent in the Work or character provided for in the contract.

43.4. Any cumulative Variation Order beyond ten percent (10%) shall be subject of another contract to be bid out if the works are separable from the original contract. In

exceptional cases where it is urgently necessary to complete the original scope of

work, the Head of the Procuring Entity may authorize a positive Variation Order go beyond ten percent (10%) but not more than twenty percent (20%) of the original

contract price, subject to the guidelines to be determined by the GPPB: Provided, however, That appropriate sanctions shall be imposed on the designer, consultant or

official responsible for the original detailed engineering design which failed to

consider the Variation Order beyond ten percent (10%).


66


43.5. In claiming for any Variation Order, the Contractor shall, within seven (7) calendar

days after such work has been commenced or after the circumstances leading to such condition(s) leading to the extra cost, and within twenty-eight (28) calendar

days deliver a written communication giving full and detailed particulars of any extra cost in order that it may be investigated at that time. Failure to provide either of such

notices in the time stipulated shall constitute a waiver by the contractor for any

claim. The preparation and submission of Variation Orders are as follows:

(a) If the Procuring Entity’s representative/Project Engineer believes that a

Change Order or Extra Work Order should be issued, he shall prepare the proposed Order accompanied with the notices submitted by the Contractor,

the plans therefore, his computations as to the quantities of the additional works involved per item indicating the specific stations where such works are

needed, the date of his inspections and investigations thereon, and the log

book thereof, and a detailed estimate of the unit cost of such items of work, together with his justifications for the need of such Change Order or Extra

Work Order, and shall submit the same to the Head of the Procuring Entity for approval.

(b) The procuring entity’s representative/Project Engineer, upon receipt of the

proposed Change Order or Extra Work Order shall immediately instruct the technical staff of the Procuring Entity’s to conduct an on-the-spot

investigation to verify the need for the Work to be prosecuted. A report of such verification shall be submitted directly to the procuring entity’s

representative/Project Engineer.

(c) The, procuring entity’s representative/Project Engineer, after being satisfied

that such Change Order or Extra Work Order is justified and necessary, shall

review the estimated quantities and prices and forward the proposal with the supporting documentation to the Head of Procuring Entity or his duly

authorized representative for consideration.

(d) If, after review of the plans, quantities and estimated unit cost of the items

of work involved, the proper office of the procuring entity empowered to

review and evaluate Change Orders or Extra Work Orders recommends approval thereof, Head of the Procuring Entity or his duly authorized

representative, believing the Change Order or Extra Work Order to be in order, shall approve the same.

(e) The timeframe for the processing of Variation Orders from the preparation up

to the approval by the Head of the Procuring Entity concerned shall not exceed thirty (30) calendar days.

44. Contract Completion

Once the project reaches an accomplishment of ninety five (95%) of the total contract

amount, the Procuring Entity may create an inspectorate team to make preliminary inspection and submit a punch-list to the Contractor in preparation for the final turnover of the project.

Said punch-list will contain, among others, the remaining Works, Work deficiencies for

necessary corrections, and the specific duration/time to fully complete the project considering the approved remaining contract time. This, however, shall not preclude the claim of the

Procuring Entity for liquidated damages.

45. Suspension of Work

45.1. The Procuring Entity shall have the authority to suspend the work wholly or partly by

written order for such period as may be deemed necessary, due to force majeure or


67


any fortuitous events or for failure on the part of the Contractor to correct bad

conditions which are unsafe for workers or for the general public, to carry out valid orders given by the Procuring Entity or to perform any provisions of the contract, or

due to adjustment of plans to suit field conditions as found necessary during construction. The Contractor shall immediately comply with such order to suspend

the work wholly or partly.

45.2. The Contractor or its duly authorized representative shall have the right to suspend work operation on any or all projects/activities along the critical path of activities

after fifteen (15) calendar days from date of receipt of written notice from the Contractor to the district engineer/regional director/consultant or equivalent official,

as the case may be, due to the following:

(a) There exist right-of-way problems which prohibit the Contractor from

performing work in accordance with the approved construction schedule.

(b) Requisite construction plans which must be owner-furnished are not issued to

the contractor precluding any work called for by such plans.

(c) Peace and order conditions make it extremely dangerous, if not possible, to

work. However, this condition must be certified in writing by the Philippine

National Police (PNP) station which has responsibility over the affected area and confirmed by the Department of Interior and Local Government (DILG)

Regional Director.

(d) There is failure on the part of the Procuring Entity to deliver government-furnished materials and equipment as stipulated in the contract.

(e) Delay in the payment of Contractor’s claim for progress billing beyond forty-

five (45) calendar days from the time the Contractor’s claim has been certified to by the procuring entity’s authorized representative that the

documents are complete unless there are justifiable reasons thereof which

shall be communicated in writing to the Contractor.

45.3. In case of total suspension, or suspension of activities along the critical path, which is

not due to any fault of the Contractor, the elapsed time between the effective order of suspending operation and the order to resume work shall be allowed the

Contractor by adjusting the contract time accordingly.

46. Payment on Termination

46.1. If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Procuring Entity’s Representative shall issue a certificate for the value of the work done and Materials ordered less advance payments received up to the

date of the issue of the certificate and less the percentage to apply to the value of the work not completed, as indicated in the SCC. Additional Liquidated Damages shall

not apply. If the total amount due to the Procuring Entity exceeds any payment due

to the Contractor, the difference shall be a debt payable to the Procuring Entity.

46.2. If the Contract is terminated for the Procuring Entity’s convenience or because of a

fundamental breach of Contract by the Procuring Entity, the Procuring Entity’s Representative shall issue a certificate for the value of the work done, Materials

ordered, the reasonable cost of removal of Equipment, repatriation of the

Contractor’s personnel employed solely on the Works, and the Contractor’s costs of protecting and securing the Works, and less advance payments received up to the

date of the certificate.


68


46.3. The net balance due shall be paid or repaid within twenty eight (28) days from the

notice of termination.

46.4. If the Contractor has terminated the Contract under GCC Clauses 17 or 18, the

Procuring Entity shall promptly return the Performance Security to the Contractor.

47. Extension of Contract Time

47.1. Should the amount of additional work of any kind or other special circumstances of

any kind whatsoever occur such as to fairly entitle the contractor to an extension of contract time, the Procuring Entity shall determine the amount of such extension;

provided that the Procuring Entity is not bound to take into account any claim for an extension of time unless the Contractor has, prior to the expiration of the contract

time and within thirty (30) calendar days after such work has been commenced or after the circumstances leading to such claim have arisen, delivered to the Procuring

Entity notices in order that it could have investigated them at that time. Failure to

provide such notice shall constitute a waiver by the Contractor of any claim. Upon receipt of full and detailed particulars, the Procuring Entity shall examine the facts

and extent of the delay and shall extend the contract time completing the contract work when, in the Procuring Entity’s opinion, the findings of facts justify an

extension.

47.2. No extension of contract time shall be granted the Contractor due to (a) ordinary unfavorable weather conditions and (b) inexcusable failure or negligence of

Contractor to provide the required equipment, supplies or materials.

47.3. Extension of contract time may be granted only when the affected activities fall

within the critical path of the PERT/CPM network.

47.4. No extension of contract time shall be granted when the reason given to support the

request for extension was already considered in the determination of the original

contract time during the conduct of detailed engineering and in the preparation of the contract documents as agreed upon by the parties before contract perfection.

47.5. Extension of contract time shall be granted for rainy/unworkable days considered unfavorable for the prosecution of the works at the site, based on the actual

conditions obtained at the site, in excess of the number of rainy/unworkable days

pre-determined by the Procuring Entity in relation to the original contract time during the conduct of detailed engineering and in the preparation of the contract documents

as agreed upon by the parties before contract perfection, and/or for equivalent period of delay due to major calamities such as exceptionally destructive typhoons,

floods and earthquakes, and epidemics, and for causes such as non-delivery on time

of materials, working drawings, or written information to be furnished by the Procuring Entity, non-acquisition of permit to enter private properties within the right-

of-way resulting in complete paralyzation of construction activities, and other meritorious causes as determined by the Procuring Entity’s Representative and

approved by the Head of the Procuring Entity. Shortage of construction materials, general labor strikes, and peace and order problems that disrupt construction

operations through no fault of the Contractor may be considered as additional

grounds for extension of contract time provided they are publicly felt and certified by appropriate government agencies such as DTI, DOLE, DILG, and DND, among others.

The written consent of bondsmen must be attached to any request of the Contractor for extension of contract time and submitted to the Procuring Entity for consideration

and the validity of the Performance Security shall be correspondingly extended.


69


48. Price Adjustment

Except for extraordinary circumstances as determined by NEDA and approved by the GPPB, no price adjustment shall be allowed. Nevertheless, in cases where the cost of the awarded

contract is affected by any applicable new laws, ordinances, regulations, or other acts of the GOP, promulgated after the date of bid opening, a contract price adjustment shall be made or

appropriate relief shall be applied on a no loss-no gain basis.

49. Completion

The Contractor shall request the Procuring Entity’s Representative to issue a certificate of

Completion of the Works, and the Procuring Entity’s Representative will do so upon deciding that the work is completed.

50. Taking Over

The Procuring Entity shall take over the Site and the Works within seven (7) days from the

date the Procuring Entity’s Representative issues a certificate of Completion.

51. Operating and Maintenance Manuals

51.1. If “as built” Drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the SCC.

51.2. If the Contractor does not supply the Drawings and/or manuals by the dates stated in

the SCC, or they do not receive the Procuring Entity’s Representative’s approval, the

Procuring Entity’s Representative shall withhold the amount stated in the SCC from payments due to the Contractor.


70



71

DAVAO CITY WATER DISTRICT SECTION V. SPECIAL CONDITIONS OF CONTRACT

Section V. Special Conditions of Contract


72



73


Special Conditions of Contract

GCC Clause

1.5 The Contract Price is

1.7 The Contractor is

1.16 The Intended Completion Date is Sixty Two (62) calendar days which will

commence within seven calendar days from receipt of the Notice to Proceed.

1.21 The Procuring Entity is DAVAO CITY WATER DISTRICT, Km. 5, JP. Laurel

Avenue, Bajada, Davao City.

1.22 The Procuring Entity’s Representative is

EDWIN V. REGALADO Acting General Manager

DAVAO CITY WATER DISTRICT Km. 5, J.P. Laurel Ave. Bajada,

8000 Davao City

1.23 The Site is located in Carlos P. Garcia Highway, Panacan, Davao City.

1.27 The Start Date is within seven days from the receipt of the Contractor of the

Notice to Proceed.

1.30 The Work consists of clearing and grubbing, additional perimeter fence, rehabilitation of existing structure, drainage system, painting works, plant box

and landscaping.

1.31 Project Manager means the representative of the Owner coming from DCWD’s Project Monitoring Office responsible for all the works required in the

contract. He shall act on behalf of the Owner while the construction work is in

progress.

2.2 No sectional completion of Works.

5.1 The Procuring Entity shall give possession of all parts of the Site to the

Contractor after a pre-construction meeting between authorized representatives of the Procuring Entity and the Contractor.

6 The application, processing, and payment of permits, licenses and other

issuances that may be required by the local government unit and/or any government agency for installation, completion, and final turn-over of the site

drainage and perimeter fence shall be the responsibility of the Contractor.

In no case shall the Contractor be remunerated of the amount paid for the

acquisition of the excavation permit.

6.5 The Contractor shall employ the following Key Personnel:

[List key personnel by name and designation]

7.4(c) The Performance security shall cover the period from the time of the signing of

the contract until the final acceptance of the project by the government wherein the warranty period as prescribed in Sec. 62.2.2 of the IRR-A of RA

9184 shall have commenced. For this reason, the coverage of the performance security shall include the defects liability period of one (1) year and shall be

due for release only after the Certificate of Final Acceptance is issued by the

procuring entity.


74




9 The total amount of liquidated damages shall not exceed 10% of the Contract Price; otherwise, the Procuring Entity shall rescind the contract and retain 10%

of the Contract Price as liquidated damages upon non-performance by the

Contractor of any of its obligations under the contract documents without prejudice to other courses of action and remedies open to it.

The imposition of liquidated damages in all instances shall be automatic, except

upon prior request for extension and approval thereof by the Procuring Entity before the scheduled delivery date. Any request for extension not acted upon

before delivery date shall be considered denied.

10 The site investigation reports is: NONE


12.4 The Contractor shall be responsible for the structural defects and failures

under GCC Clause 12.4 (a)

12.5 In case of semi-permanent structures, such as buildings of types 1, 2, and 3 as classified under the National Building Code of the Philippines, concrete/asphalt

roads, concrete river control, drainage, irrigation lined canals, river landing, deep wells, rock causeway, pedestrian overpass, and other similar semi-

permanent structures: Five (5) years.

13 If the Contractor is a joint venture, all partners to the joint venture shall be jointly and severally liable to the Procuring Entity.

15 Contractor’s All Risk Insurance shall cover among others:

1.) Bodily Injury – PhP100,000.00 for any one person and not exceeding PhP500,000.00 per one accident, when such bodily injury does not cause loss

of life.

2.) Property damage, other than that caused by operation of motor vehicles,

including injury to or destruction of wires, pipes and similar property and appurtenant apparatus; collapse or structural injury to any structure-

PhP100,000.00 on account of one accident, and PhP500,000.00 on account of all accidents. This coverage does not include structures and other works being

done under the Contract.

18.3(h)(i) No further instructions.

21.2 The Arbiter is: CONSTRUCTION INDUSTRY ARBITRATION COMMISSION (CIAC), 2/F & 5/F Executive Center Bldg., 369 Gil Puyat Ave.

Cor. Makati Ave., Makati City.

21.4 In case of legal actions requiring court litigation that may arise in the enforcement of the contract, the venue shall be exclusively, to the exclusion of

the others, the court of competent jurisdiction in Davao City.

29.1 Dayworks are applicable at the rate shown in the Contractor’s original Bid.

31.1 The Contractor shall submit the Program of Work to the Procuring Entity’s

Representative within 10 days of delivery of the Letter of Acceptance.


34.3 The Funding Source is the Government of the Philippines through the Davao City Water District 2014 Corporate Budget.


75


39.1 The amount of the advance payment is fifteen percent (15%) of the

Contract Price, which shall be given to the Contractor not later than fifteen (15) calendar days from receipt by the Procuring Entity of the Contractor’s

request, subject to the requirements under GCC Clause 39.2. Said period shall

be exclusive of the time necessitated by and as a result of external factors such as pre-audit of the request for advance payment.


51.1 The date by which “as built” drawings are required is NOT LATER THAN 2 WEEKS AFTER THE COMPLETION OF THE PROJECT.

51.2 The amount to be withheld for failing to produce “as built” drawings and/or

operating and maintenance manuals by the date required is NONE.


76

DAVAO CITY WATER DISTRICT SECTION VI. SPECIFICATIONS


77


Section VI. Specifications


78



79


TABLE OF CONTENTS

1. GENERAL CONSTRUCTION REQUIREMENT................................................................. 79

1.1. GENERAL DESCRIPTION OF WORK ............................................................................. 79

1.2. PROJECT SITE .......................................................................................................... 79

1.3. PLANS AND SPECIFICATIONS .................................................................................... 79

1.4. RIGHT-OF-WAYS ....................................................................................................... 79

1.5. BARRICADES AND WARNING LIGHTS ......................................................................... 79

1.6. MATERIAL TESTING .................................................................................................. 79

1.7. DELAYS AND STOPPAGES .......................................................................................... 79

2. EARTHWORKS............................................................................................................. 79

2.1. CLEARING AND GRUBBING ........................................................................................ 79

2.2. EXCAVATION, FILLING AND GRADING ....................................................................... 84

3. FENCE ......................................................................................................................... 87

3.1. GENERAL .................................................................................................................. 87

3.2. MATERIAL REQUIREMENTS ....................................................................................... 87

3.3. CONSTRUCTION REQUIREMENTS .............................................................................. 87

4. MASONRY WORKS ...................................................................................................... 88

4.1. GENERAL .................................................................................................................. 88

4.2. DESCRIPTION AND SCOPE OF WORK ......................................................................... 88

4.3. MATERIAL REQUIREMENTS ....................................................................................... 89

4.4. MORTAR AND GROUT ............................................................................................... 89

4.5. REINFORCING STEEL ................................................................................................ 90

4.6. CONSTRUCTION ....................................................................................................... 90

4.7. SAMPLING OF MASONRY BLOCKS .............................................................................. 93

4.8. PROTECTION AND CLEANING .................................................................................... 93

4.9. PLAIN CEMENT PLASTERING ..................................................................................... 93

5. PAINTING ................................................................................................................... 95

5.1. GENERAL DESCRIPTION ............................................................................................ 95

5.2. SCOPE ...................................................................................................................... 95

5.3. RIGHT OF REJECTION ............................................................................................... 96

5.4. PROTECTION OF THE WORK ..................................................................................... 96

5.5. WORKMANSHIP ........................................................................................................ 96

5.6. STORAGE OF MATERIALS .......................................................................................... 96

5.7. PREPARATION OF PAINT ........................................................................................... 96

5.8. PAINT TO BE PROVIDED TO OWNER ......................................................................... 97

5.9. CLEAN UP ................................................................................................................. 97

5.10. MATERIALS............................................................................................................... 97

5.11. CONSTRUCTION REQUIREMENT ................................................................................ 97


80


5.12. PAINTING SCHEDULE ................................................................................................ 99

5.13. COLOR SCHEDULE .................................................................................................. 100

6. CONCRETE AND REINFORCED CONCRETE WORKS ................................................... 100

6.1. SCOPE .................................................................................................................... 100

6.2. GENERAL ................................................................................................................ 101

6.3. CONCRETE ............................................................................................................. 101

6.4. MATERIALS............................................................................................................. 101

6.5. PROPORTIONING .................................................................................................... 102

6.6. MIXING CONCRETE ................................................................................................. 104

6.7. READY MIXED CONCRETE ....................................................................................... 104

6.8. PLACING OF CONCRETE .......................................................................................... 104

6.9. RETEMPERING ........................................................................................................ 105

6.10. HANDLING AND PLACING CONCRETE ...................................................................... 105

6.11. CURING AND PROTECTION ..................................................................................... 105

6.12. REINFORCING STEEL AND ACCESSORIES ................................................................. 105

6.13. FORMS ................................................................................................................... 106

7. CURB AND GUTTER ................................................................................................... 107

7.1. DESCRIPTION ......................................................................................................... 107

7.2. MATERIAL REQUIREMENTS ..................................................................................... 107

7.3. CONSTRUCTION REQUIREMENTS ............................................................................ 108

8. CATCH BASIN ............................................................................................................ 110

8.1. DESCRIPTION ......................................................................................................... 110

8.2. MATERIAL REQUIREMENTS ..................................................................................... 110

8.3. CONSTRUCTION REQUIREMENTS ............................................................................ 111

9. MISCELLANEOUS METALWORKS .............................................................................. 112

9.1 SCOPE OF WORK .................................................................................................... 112

9.2 WELDING ............................................................................................................... 112


81


1. GENERAL CONSTRUCTION REQUIREMENT

1.1. GENERAL DESCRIPTION OF WORK

The Works covered in this Contract comprise the provision by the Contractor at

his own risk and cost of all materials, scaffoldings, tools, plants, labor, transports,

water, power, and attendance, overhead and everything else necessary for the construction, installation and completion of the Works for the site development

and landscaping to the entire approval of the PROCURING ENTITY.

All materials or workmanship shall comply with the specifications. Other standards superior to those enumerated in this specification shall be acceptable, subject to

the approval of the Project Manager, the authorized representative of the Owner.

The opinion of the Project Manager must be obtained prior to utilizing such materials or workmanship on or off the site.

1.2. PROJECT SITE

The location of the Site is as shown on the Drawings. The Contractor shall be deemed to have inspected the Site before tendering and to take into account all

the conditions there, such as means of access, facilities for transport, storage and movement of plants and materials, and any other contingencies liable to affect his

tender price, as no claim for extra payment in this connection will be entertained.

The Contractor shall be liable for and shall indemnify the Procuring Entity against

any damage, expense, liability, loss, claim or proceedings whatsoever whether arising at common law or by statute in respect of personnel injury to or death of

any person whomsoever or to any property arising out of or in the course of or by reason of the visit to the Site.

1.3. PLANS AND SPECIFICATIONS

Any conflict in the plans and specifications and applicable codes and standards, shall be referred to the Project Manager for evaluation and appropriate action.

1.4. RIGHT-OF-WAYS

a. Lands of right-of-way for the Works to be constructed under the Contract will be provided by the Owner or as shown on the Drawings. Nothing contained

in the Contract Documents shall be interpreted as giving the Contractor exclusive occupancy of lands or right-of-way provided. Any additional lands

or right-of-way that may be needed for construction purposes shall be

provided by the Contractor at his own expense.

b. Except as may be otherwise be provided, the Contractor shall secure, from the agencies having jurisdiction, the necessary permits to create

obstructions, to make excavations if required under the Contract, and to

otherwise encroach upon rights-of-way, and present evidence to the Project Manager that such permission has been granted, before work is commenced.

Regulations and requirements of all agencies concerned shall be strictly adhered to in the performance of this Contract, including the furnishing of

insurance and bonds required by such agencies. The enforcement of such requirements under this Contract shall not be made the basis for claims for

additional compensation.


82


1.5. BARRICADES AND WARNING LIGHTS

The Contractor shall provide and maintain sufficient number of barricades at any

time, located in strategic locations of the project site or as directed by the Engineer. These will serve as warning signs to ensure the safety within the DCWD

Property as the project progresses.

Obstructions such as material piles and equipment shall be provided with warning

signs and lights.

1.6 MATERIAL TESTING

An independent testing laboratory will be nominated by the Contractor, which will

be approved by the Project Manager. The approved laboratory shall undertake all testing material of sample required under the various Sections of this

Specification. All tests shall be made in a laboratory. The cost of all tests required in this Contract shall be borne by the Contractor, and shall be deeme`d as

included in the unit prices of the contract.

1.7 DELAYS AND STOPPAGES

All delays and stoppages in the progress of the Work arising from disputes as to

the quantity of materials, the insufficient supply of materials, plants, etc and all damage or injury caused to the work of the Contract, or to the adjoining or

adjacent works, buildings, streets, land, etc, in consequence of such delays

and stoppages shall be solely and entirely at the risk and cost of the Contractor.

2. EARTHWORKS

2.1 CLEARING AND GRUBBING

2.1.1 Description

This item shall consist of clearing, grubbing, removing and disposing all

vegetable and debris as designated in the Contract, except those

objects that are designated to remain in place or are to be removed in consonance with other provisions of this Specification. The work shall

also include the preservation from injury or defacement of all objects designated to remain.

2.1.2 Construction Requirements

a. General

The Engineer will establish the limits of work. The Contractor shall preserve all objects designated to remain.

b. Clearing and Grubbing

All surface objects and all trees, stumps, roots and other protruding obstructions, not designated to remain, shall be cleared and/or

grubbed, including mowing as required, except as provided below:

(1) Removal of undisturbed stumps and roots and non-breakable

solid objects with a minimum of 900mm (36inches) below sub grade or slope of embankments will not be required.


83


(2) In areas outside of the grading limits of cut and embankment

area, stumps and non-breakable solid objects shall be cut off not more than 150mm (6 inches) above the ground line or low water

level.

(3) In areas to be rounded at the top of cut slopes, stumps shall be

cut off flush with or below the surface of the final slope line.

(4) Grubbing of pits, channel changes and ditches will be required only to the depth necessitated by the proposed excavation within

such areas.

Except in areas to be excavated, stumps holes and other holes from

which obstructions were removed shall be backfilled with suitable material and compacted to the required density.

If perishable material is burned, it shall be burned under the constant

care of competent watchmen at such times and in such a manner that

the surrounding vegetation, other adjacent property, or anything designated to remain on the right of way not be jeopardized. If

permitted, burning shall be done in accordance with applicable laws, ordinances, and regulations.

The Contractor shall use high intensity burning procedures, (i.e.

incinerators, high stacking or pit and ditch burning with forced air

supplements) that produce intense burning with little or no visible smoke emission during the burning process. At the conclusion of each

burning session, the fire shall be completely extinguished so that no smoldering debris remains.

In the event that the Contractor is directed by the Engineer not to start burning operations or to suspend such operations because of

hazardous weather conditions, material to be burned which interferes with subsequent construction operations shall be moved by the

Contractor to temporary locations, clear of construction operations and

later, if directed by the Engineer, shall be placed on a designated spot and burned.

Materials and debris, which cannot be burned and perishable materials,

may be disposed of by methods and at locations approved by the Engineer, on or off the project. If disposal is by burying, the debris

shall be placed in layers with the material so disturbed to avoid

nesting. Each layer shall be covered or mixed with earth material by the landfill method to fill all voids. The top layer of material buried shall

be covered with at least 300mm (12 inches) of earth or other approved material and shall be graded, shaped and compacted to present a

pleasing appearance. If the disposal location is off the project, the

Contractor shall make all necessary arrangements with property owners in writing for obtaining suitable disposal locations, which are

outside the limits of view from the project. The cost involved shall be included in the unit bid price. A copy of such agreement shall be

furnished to the Engineer. The disposal areas shall be seeded, fertilized and mulched at the Contractor’s expense.

Woody material may be disposed of by chipping. The wood chips may be used for mulch, slope erosion control or may be uniformly spread

over selected areas as directed by the Engineer. Wood chips used as


84


mulch for slope erosion control shall have a maximum thickness of 12

mm (1/2 inch) and faces not exceeding 3900 mm2 (6 square inches) on any individual surface area. Wood chips not designated for use under

other sections shall be spread over the designated areas in layers not to exceed 75 mm (3 inches) loose thickness. Diseased trees shall be

buried or disposed of as directed by the Engineer.

All merchantable timber in the clearing area, shall become the property

of the Owner, unless otherwise provided. Low hanging branches and unsound or unsightly branches on trees or shrubs designated to remain

shall be trimmed as directed. All trimming shall be done by skilled workmen and in accordance with good tree pruning practices.

Timber cut inside the area staked for clearing shall be felled within the area to be cleared.

c. Individual Removal of Trees or Stumps

Individual trees or stumps designated by the Engineer for removal and located in areas other than those established for clearing and grubbing

and perimeter cleanup shall be removed and disposed of as specified under Subsection b, except trees removed shall be cut as nearly-flush

with the ground as practicable without removing stumps.

2.2 EXCAVATION, FILLING AND GRADING

2.2.1 Scope

The work covered by this section of the specifications consists the furnishing all items, plants, labor, equipment, appliances, and materials,

and in performing all operations that may be necessary, proper and incidental; to complete excavation, filling, backfilling and grading in

accordance with this specifications and all applicable plans and

drawings subject to the conditions of the Contract.

2.2.2 Excavation

a. The Contractor shall make all necessary excavations, for

foundations to grades indicated on drawings without extra compensation including all other excavations required and

necessary for the proper prosecution of the work. Incidental excavation to level the bottom of footing, compacting and tamping

same are included in the contract.

b. Trim excavation bottoms to required lines and grades.

c. Materials: The materials to be excavated shall include any rock,

earth and other materials of any nature and description encountered in obtaining indicated lines and grades, which, in the

Project Manager’s opinion, can be loosened, removed by hand

with hand tools or with proper shovel. Assume that all excavation to indicated lines and grades can be done by the aforementioned.

d. If the required safe bearing power is not obtained at the

excavation indicated on drawings, the contractor shall inform the Project Manager accordingly before proceeding with the

excavation. Thereafter, the excavation shall be continued until


85


such bearing power is obtained, piers and walls being lengthened

accordingly and the footing shall be revised accordingly to suit the new conditions.

e. Additional payment for excavation will be made for the following

as per unit price bid, and (or) at established unit price for the

same:

1. For additional excavation to safe-bearing power soil as required in item d based upon work required between

indicated grades and authorized grade.

f. Unauthorized Excavation: Where existing surface levels are lower

than sub-grade levels required for work, where excess or authorized excavation takes place beyond indicated line and grade

at no extra cost to the Owner as follows:

1. Where the footings and foundations occur, use concrete fill of

the same class as specified for footings and foundation.

2. Where slabs occur, use well-compacted sand and gravel fill.

g. Omitted Excavation: When the nature of soil is such that good bearing (of safe bearing) is found to exist at higher grades than

sub-grade levels indicated, the Engineer may decided to stop

excavation work at those higher grades.

Should the Engineer so decide, it will be ordered in writing. This will be subject to reduction in the contract price in favor of the

Owner at unit price bid, and (or) at established unit price, based

upon measurements taken between authorized higher grades and grades indicated on drawings. Some is true for omitted filling due

to change of grade.

h. Footings shall not be placed on fill.

i. Protection, Pumping, Maintenance, etc.: The contractor shall

protect at all times the excavations and trenches from damage of rainwater, spring water, backing of drains and from all other

water. He shall provide and operate all pumps or other equipment necessary to drain and keep excavations, pits, trenches and the

entire sub-grade area free of water under any circumstances and

contingencies that may arise. He shall build all necessary enclosure, construct and maintain temporary drainage for the

purpose. He shall provide all shoring, bracing and sheathing as required for safety, or necessary to support adjoining wall, walks,

soils, streets, buildings, fences, etc., and for prosecution of the

work, all these to be removed when work is completed, and/or required by the Engineer.

2.2.3 Inspection

No pouring of concrete shall be done by the contractor unless bearing

surface has been approved by the Project Manager and the authority to

proceed has been received by the Contractor.


86


2.2.4 Drainage System at Site

The Contractor shall provide, construct and maintain for the duration of

the work, drainage system of site as approved and/or as directed by the Engineer.

2.2.5 Utilities

a. The Contractor shall protect and maintain all conduits, drains sewer pipes and other utility services that are to remain on the property

or in the site, where required for the proper execution of the work.

b. The Contractor shall notify all corporations, companies, individuals,

or other authorities concerned with the above conduits, drains, sewer pipes, etc., running to the project site; and protect, relocate,

remove, cap or discontinue all pipes, sewer, and other utility services, which interface with the excavation of the work in

accordance with instruction and requirements of the above parties.

2.2.6 Filling and Grading

a. All excavation shall be backfilled presently as work permits after

concrete walls and piers have attained full design strength and/or as directed by the Engineer.

b. After forms have been removed from footings, walls and piers, the materials from excavations (free from waste and objectionable

matter) shall be used for backfilling around them. This filling shall be made in layers not exceeding 150 mm (6”) and thoroughly

tamped. Materials not so used (excess excavated materials) shall

be placed and spread on the immediate premises as directed by the Engineer, provided, however, that the Contractor shall not be

required to remove such materials more than fifty (50) meters from the building line.

c. Open tile drains around the building (if any) shall be covered with crushed rock or gravel for a depth of 300 mm (12”) and the same

shall be graded from coarse to fine.

d. Open tile drains under floor slab (where so indicated on drawings) shall be covered with broken stones or gravel up to the bottom of

the slab.

e. In spaces where slabs rest on ground, or on earth fill (as specified)

in item b, shall be leveled and accurately graded with 100 mm (4”) of gravel and sand, and tamped thoroughly before concrete

pouring is done.

3. PERIMETER FENCE

3.1 General

This Item shall consist of furnishing and constructing a CHB masonry fence wall on

smooth cement and blue and white paint finish on both sides with hollow square

channel bar on blue epoxy paint and barbed wire in accordance with the details, and at the locations, shown on the Plans, or as required by the Engineer.


87


3.2 Material Requirements

1. Barbed wire shall conform to the requirements of ASTM A 121, Class I. The

barbed wire shall be gauge#10 wires, twisted spaced as shown in the drawings and to be provided in three layers.

2. Hollow Square Channel Bar in accordance to ASTM A500 for Cold Formed Welded and Seamless Carbon Steel Structural Tubing in Square and

Rectangular Shapes in 25mm x 25mm x 2 mm thick dimensions or as shown in the Plans.

3. Fence frame shall be Hollow Square Channel Bar in accordance to ASTM

A500 for Cold Formed Welded and Seamless Carbon Steel Structural Tubing

in Square and Rectangular Shapes in 50mm x 50mm x 2 mm thick dimensions or as shown in the Plans. Frames shall be in blue epoxy paint

finish.

4. Swing gate frames for horizontal (top, middle bottom) shall be Hollow Square

Channel Bar in accordance to ASTM A500 for Cold Formed Welded and Seamless Carbon Steel Structural Tubing in Square and Rectangular Shapes

in 50mm x 50mm x 2 mm thick dimensions or as shown on the Plans. Vertical frames shall be 2 inches schedule 40 G.I. Pipe.

5. When part of fence is made of CHB, it shall be 100mm (4”) CHB unless

shown otherwise on the drawings. Masonry works shall conform to the

requirement of Section 4 – Masonry Work and shall have a smooth surface finish.

6. Gates and frames shall be fabricated and sizes indicated on the drawings and

shall be of the quality and workmanship acceptable to the Owner. The

Contractor shall guarantee the gates and frames against any defect due to fabrication and installation. The Contractor shall provide all necessary

hardware, which shall conform to Miscellaneous Metalwork section.

7. Nuts, bolts, washers and other associated hardware shall be galvanized after

fabrication as specified in ASTM 153.

8. Steel reinforcement for hollow block fence shall be deformed steel bars at Grade 40 in sizes 10mmØ or as shown in the plans. It shall be new and free

from rust, oil, defects, greases or kinks and shall have 275.86 MPa (40,000 psi) yield strength conforming to the latest edition of the ASTM

“Specifications for Deformed Billet Steel Bars for Concrete Reinforcement”

grade 40 as shown or to the latest edition of the National Structural Code of the Philippines for Buildings. It shall be accurately spaced and secured

against displacement by the use of Gauge #16 G.I. Tie Wire.

3.3 Construction Requirements

The Contractor shall perform such clearing and grubbing as may be necessary to

construct the fence to the required grade and alignment. Fence shall generally follow the contour of the ground. Grading shall be performed where necessary to

provide a neat appearance. Gate shall be constructed as shown on the Plans.


88


4. MASONRY WORKS

4.1 General

4.1.1 The work includes all labor, materials, tools and equipment necessary to

install concrete masonry and all appurtenant work in connection with

the work as shown on the Drawings and Specifications.

4.1.2 The Contractor shall examine all drawings, specifications and note all conditions that may affect his work and performance in execution of the

contract.

4.1.3 Where any deviation on the plans and specifications are to be made,

the Project Manager shall be notified and his written approval shall be obtained before proceeding with the work.

4.2 Description and Scope of Work

The work covered in this section shall include the following:

4.2.1 The furnishing of all necessary labor, materials and appliance necessary to complete the execution of the concrete masonry construction as

shown on the Drawings.

4.2.2 All preparations and all masonry work necessary to receive and adjoin

other work including provision for inserts and attachments as noted in the plans and specifications, which shall be installed under this section.

4.2.3 Coordination with all other trades in laying out and execution of the

concrete masonry work.

4.2.4 Giving the work his personal supervision and keeping a competent

project supervisor on the job at all times.

4.2.5 Arranging for adequate bracing, forming and shoring required in

conjunction with and in the course of constructing the concrete masonry although not provided for under the other sections.

4.2.6 Placing of all reinforcement including furnishing of all reinforcing steel

for concrete masonry, which is not provided under the other sections but found to be necessary for proper prosecution of the work.

4.2.7 Arrange for the necessary storage space and protection of materials in the jobsite.

4.2.8 Providing assistance and facilities for all inspections by the Engineer as

required in the course of execution of the work.

4.2.9 Arrange for furnishing test specimens and samples of materials as

maybe required in the course of work implementation.

4.3 Materials Requirements

Concrete masonry unit work of the type indicated shall be provided and shall be

properly coordinated with the work of their trades. The source of supply of materials, which will affect the appearance of the finished work, shall be changed


89


after the work has started. The following has to be considered in concrete

masonry work:

a. Cement to conform to ASTM C-150, Type I.

b. Sand or fine aggregate shall be clear, sharp and well graded, and free

from injurious amount of dust, lumps, shale, alkali, surface coating and organic matter.

c. All load bearing masonry units shall have a minimum compressive strength of

not less than 5.5 MPa (800 psi) based on five (5) individual units when tested in accordance with the methods set forth in ASTM C -140-70.

Masonry units shall have been cured for not less than 14 days if steam-cured, or 28 days if air-cured when placed in the structure.

d. Concrete hollow blocks shall be standard machine fabricated and shall have

fine and even texture and well defined edges. CHB shall conform to the

requirements of ASTM Specifications C 90, grade with minimum compressive strength of 2.45 MPa (350 psi) (average of 5 specimens). Samples shall be

tested and submitted to the Engineer. Dimensions and tolerances shall be as individually specified on the Plans.

4.4 Mortar and Grout

Cement shall be type I Portland cement conforming to STM C-150.

a. Plastic cement shall have less than 12% of the total volumes in approved types of plasticizing agents and shall conform to all of the requirements for

Portland cement per ASTM C – 150, except in respect to the limitations in

insoluble residue, air-entrainment, and addition subsequent to calciration.

b. Mortar shall be freshly prepared and uniformly mixed in the proportion of

1 part Portland cement, ¼ part maximum lime putty or hydrated lime, lfine

aggregate not less the 1 and 1 ½ and not more than 3 times the sum of the volume o cement and lime used, and shall conform to ASTM C 270.

c. Grout for pouring shall be of fluid consistency and mixed in the

proportion by volume, 1 part Portland cement, 2 and ½-part minimum – 3 parts maximum fine aggregate where the grout space is less than 75 mm in

its least dimension.

d. Grout for pouring shall be fluid consistency and mixed in the ratio by volume,

1 part Portland cement, 2 parts minimum to 3 parts maximum fine aggregates, 2 parts coarse aggregate where the grout space is 75 mm or

more in its dimension.

e. Grout for pumping shall be of fluid consistency and shall have not less than

7 bags of cement in each cubic meters of grout. The mix design shall be approved by the Project Manager.

f. Fluid consistency shall mean that consistency as fluid as possible for

pouring without segregation of the constituent parts.

g. Aggregate for mortar shall conform to ASTM C-144.


90


h. Aggregate for grout shall conform to ASTM C-404.

i. Admixtures: The use of admixtures shall not be less permitted in mortar or

grout unless substantiating data is submitted to and approved by the Project Manager.

j. The use of admixture shall not be permitted in mortar without reducing the lime content.

k. Insert coloring pigments maybe added but not to exceed 6 % by weight of

the cement.

l. The use of uncontrolled fire clay, dirt and other deleterious materials is

prohibited.

m. Water shall be free from deleterious quantities of acids alkalis and organic materials.

4.5 Reinforcing Steel

a. Vertical and horizontal reinforcements for CHB shall are as shown in the Plans.

b. Minimum requirements for deformed steel reinforcement shall conform to

ASTM A-305.

c. Wire reinforcement shall conform to ASTM A-82.

d. Reinforcement shall be clear and free from loose rust scale and any coatings

that reduce bond and kinks.

4.6 Construction

a. Workmanship

Masonry work shall not be started when the horizontal and vertical alignment of the foundation is a maximum of 25 mm total in error.

1. All masonry shall be laid true, level plumb and neat in accordance with

the plans.

2. Units shall be cut accurately to fit all plumbing ducts, openings of

electrical works, etc., and all holes shall be neatly patched.

3. Extreme care shall be taken to prevent visible grout mortar stain.

4. No construction supports shall be attached to the wall except where

specifically permitted by the Engineer.

b. Masonry Units

Masonry units shall be sound, dry, clean and free from cracks when placed in the structure.

1. All masonry units shall be stored on the job so that they are kept off the ground and protected from the rain. Wetting the units shall not be

permitted except when hot dry weather exists causing the units to be


91


warm to the touch, and then the surface only may be wet with a light

fog spray.

2. Where a masonry unit cutting is necessary, all cuts shall be neat and true.

c. Mixing of Mortar and Grout

Mortar shall be mixed by placing ½ of the water and sand in the operating mixer. Then add the cement, lime and the remainder of the sand and water.

1. Mortar once mixed to optimum plasticity shall not be retempered with

water. Retempering decreases the strength of the mortar. Any mortar,

which is unused after 1 ½ hours from the initial mixing time, shall not be used.

2. After all ingredients are in the batch mixer, they shall be mechanically

mixed for not less than 3 minutes. Hand mixing shall not be employed

unless specifically approved.

d. Bonding

Concrete masonry units should be laid with the thicker edge of the shell up, to provide a wider mortar bed.

1. Both face shell and ends of all blocks should receive a full bed of mortar.

2. Cross webs should be mortared.

3. For bonding the masonry of the foundation, the top surface of the

concrete foundation shall be clean and with laitance removed and aggregate exposed before starting the masonry construction.

4. Where no bond pattern is shown, the wall shall be laid up in straight,

uniform coarses with regular running bond.

5. Intersecting masonry walls and partitions shall be handed by the use of

steel ties with spacing and other details are shown on the Plans. Corners shall have a standard masonry bond by overlapping units and

shall be solidly grouted.

6. Where stack bond is indicated on the plans, approved horizontal

reinforcement shall be provided at 600 mm on center maximum.

e. Joints

The starting joint on foundation shall be laid with the full mortar coverage on

the bed joint except at the area where grout occurs free from mortar so that the grout will contact the foundation.

1. Mortar joints shall be straight, clean and uniform in the thickness and

shall be tooled as shown on the plans.

2. All walls shall have joints tooled with a round bat (or V-shaped bar) to

produce a dense, slightly concave surface well bonded to the block at the edges, unless specifically detailed.


92


3. Tooling shall be done when the mortar is partially set buy still

sufficiently plastic to bond. All tooling shall be done with a tool, which compact, pressing the excess mortar cut of the joint rather than

dragging out.

4. Raked joints shall be not more than 13 mm deep and where exposed to

the weather shall be tooled.

5. Where walls are to receive plaster, the joints shall be stuck flush.

6. Where joints are to concealed under paint, these joints shall be filled flush and then socked to produce a dense without sheen.

7. Joints which are not tight at the time of tooling shall be raked out, painted and then tooled.

8. Unless otherwise specified or detailed on the plans, in hollow unit

masonry, the horizontal and vertical mortar joints shall be 10 mm thick

full mortar coverage on the face shells and on the webs surrounding cells to be filled.

9. Vertical head joints shall be buttered well for a thickness equal to the

face shell of the unit and these joints shall be shoved tightly so that the mortar bonds well to both units. Joints shall be solidly filled from the

face of the block to at least the depth of the face shell.

10. It is necessary to move a unit after it have been once set in place, the

unit shell be removed from the wall, cleaned and set in fresh mortar.

11. Concrete building bricks shall be laid with full head and bed joints.

12. Lintels, capping units and all bearing plates set by the mason shall be

set in full bed of mortar.

13. When control joints are required, they shall be as detailed on the plans.

f. Grouting/General

Reinforcing steel shall be secured in place and inspected before grouting

starts cured in place and inspected before grouting starts.

1. Mortar dropping should be kept out of the grout space.

2. All grout shall be puddle or vibrated in place.

3. Vertical cells to be filled with grout shall have vertical alignment to

maintain a continuous unobstructed core space.

4. Cells containing reinforcement shall be solidly filled with grout and

pours shall be stopped 38 mm below the top of a course to form a key at pour joints.

5. Grouting of beams over openings shall be done in continuous operation.

6. The tops of unfilled cell columns under a horizontal masonry beam shall be covered with metal latch of special units used to confine the front fill

to the beam section.


93


7. All bolts, anchors, or inserts in the wall shall be solidly grouted in place.

8. Spaces around metal door frames and other built-in items shall be filled

solidly with grout or mortar.

4.7 Sampling of Masonry Blocks

7.7.1 Samples of masonry block representing one (1) unit in every 1000

blocks shall be selected and tested in accordance with “Standard Method of Testing Masonry Units” (ASTM 410). No blocks shall be used

unless the results of the tests are approved by the Project Manager. The Contractor shall provide the samples and convey them to the

approved Laboratory to be nominated by the Contractor. The cost of

providing the samples, transporting them to the testing laboratory and payment for the testing shall be borne by the Contractor.

7.7.2 Retempering: The mortar shall be mixed only in such quantities, as are

required for immediate use and any mixture, which has developed initial

set or partially hardened shall not be tempered or remixed.

4.8 Protection and Cleaning

Corners shall be protected from damage, with substantial board covers. Mortar or grout stains on masonry work shall be removed immediately. Any masonry work

showing stains from mortar or concrete, or grout at completion of work, shall be

replaced or the entire masonry surface sandblasted to provide uniform approved appearance. In cleaning the block, only stiff fiber brushes and wooden scrapers

shall be used. Metal implements or acids shall not be used for cleaning blocks. All imperfect joining, nail holes, chipped edges of corners, and similar defects shall be

corrected or replaced as directed.

4.9. Plain Cement Plastering

4.9.1 Description

a. Scope of Work

The work includes cement plastering as indicated on the plans.

b. General Requirements

Portland cement shall be provided where plastering is noted on the

drawings and schedules. Plastering work shall be properly coordinated with the work of other trades. The work of other trades

shall be adequately protected from damage during plastering operations. Finishing work shall be protected with a covering of

heavy craft, waterproof paper or other approved protective

covering with lapped and sealed joints. Scaffolding shall be amply strong, well braced, tied securely and inspected regularly.

Overloading of scaffolding will not be permitted.

4.9.2 Products

a. Materials

1. Portland cement shall conform to standard specifications of

the ASTM C 150, type 1, latest edition.


94


2. Hydrated lime shall conform to the standard specifications of

the ASTM C 6, latest edition.

3. Sand shall be hard, sharp, well washed, siliceous, clean and free from deleterious materials.

4. Water shall be fresh, clean and free from organic matter, acids and alkalis.

b. Delivery, Storage and Handling

Manufactured materials shall be delivered in the manufacturer’s

original unbroken packages or containers, which are labeled plainly

with the manufacturer’s name and brands. All cementious materials shall be kept dry until ready to be used. They shall be stored of the

ground, under cover and away from sweating walls and other damp surfaces.

c. Mixture

1. Plaster materials, specified on a volume basis, shall be measured accurately in approved containers that will insure the

specified proportion. Measuring materials with shovels, (shoved count) will not be permitted.

2. Mortar for brown coat shall be mixed in the proportion (by volume) of 1 part Portland cement, 3 parts sand, and ¼ part

hydrated lime. Mortar for finish coat shall be the same as specified for brown coats, except that the proportions of sand

shall be increased to not more than four (4) parts.

4.9.3 Execution

a. Application of Plaster

Surfaces to receive shall be cleaned of all projections, dust, loose particles, grease bond breakers and other foreign matter. Plaster

shall not be applied directly to a concrete masonry surfaces that have been painted or previously plastered. Before the plastering

work is started, masonry surfaces shall be wetted thoroughly with a fog spray of clean water to produce a uniformly moist condition.

Metal ground, corner, beads screeds and other accessories shall be

checked carefully for alignment before work is started.

Brown coat. The brown coat shall be applied with sufficient pressure to fill the grooves in hollow block or concrete to prevent

air pockets and secure a good bond. The brown coat shall be lightly

scratched and broomed. Each coat of cement plaster shall be kept moist for 48 hours after application and then allowed to dry.

Finish coat. The finish coat shall not be applied until after the brown

coat has seasoned for 7 days. Dust before the application of the finish coat, the brown coat shall again be evenly moistened with a

fog spray. The finish coat shall be floated first to a true and even

surface then trowelled in a manner that will force the sand particles down into the plaster. Plastered surfaces shall be smooth and free

from rough areas, trowelled marks, checks and blemishes. The


95


thickness of plaster shall be 10 mm (3/8”) on vertical concrete and

on masonry.

b. Workmanship

Plaster work shall be finished level, plumb, square and true within a

tolerance of 3 mm (1/8”) in 3 meters, without waves, cracks, blisters, pits, cracking, discolorations, projections and other

imperfections. Plaster work shall be formed carefully around angles, contours, and well-up to screeds. Special care shall be taken to

prevent sagging and consequent dropping of application. There shall be no visible junction marks in the finish coat where on day

work adjoins the other.

c. Patching, Painting and Cleaning

Upon completion, of the fence and when directed, all loose,

cracked, damage or defective plastering shall be cut out and re-

plastered in a satisfactory and approved manner. All painting and patching of plastered surfaces and plaster work abutting or

adjoining any other finish work, shall be done in a neat and workmanlike manner. Plaster dropping or spattering shall be

removed from all surfaces. Exposed plastered surfaces shall be left in a clean unblemished condition ready to receive paint or other

finish. Protective covering shall be removed from floors and all

rubbish and debris shall be removed from the fence.

5. PAINTING

5.1 General Description

The work included in this section consists of the furnishing of all labor, materials, and the satisfactory performance of all works necessary to complete all paintings

and coatings as shown in the drawings and/or specified herein. All paints and coatings shall be applied by painting workmen approved by the Project

Manager.

5.2 Scope

The following surfaces are to be painted except where otherwise shown:

a) All concrete fence, angle bars, hollow channel square bars and gate.

b) All concrete and masonry surfaces

c) All existing reservoir, pressure tank room, guardhouse and comfort room.

c) Any other surface not stated herein but specified to be painted in the Plans

and Drawings.

In no case shall any concrete, wood, metal or any other surface requiring protection be left unpainted even though not specifically defined herein.

5.3 Right of Rejection

No exterior painting or interior finishing shall be done under conditions, which may jeopardize the appearance or quality of the painting or finishing in any way. The


96


Project Manager shall have the right to reject all material or work that is

unsatisfactory, and require the replacement of either or both at the expense of the Contractor.

5.4 Protection of the Work

The Contractor shall take the necessary steps to protect the work of others during the time his work is in progress. The contractor shall be responsible for any and

all damage to the work. Paint shall be applied only during periods of favorable weather.

5.5 Workmanship

All work shall be first class and in accordance with the best standard practices of the trade.

The Contractor shall examine carefully all surfaces to be painted before beginning

any of his work shall see that the work of other trades has been left or installed in

a workmanlike condition to receive paint. Metal surfaces shall be clean, dry, and free from mill scale, rust, grease, oil or any

other substance, which could affect the quality of the painting.

Each coat of paint shall be applied at proper consistency and brushed evenly, free of brush marks, sags, runs, with no evidence of poor workmanship. Care shall be

exercised to avoid lapping of paint on glass or hardware. Paint shall be sharply cut

to lines and finished paint surfaces shall be free from defects or blemishes.

Protective coverings shall be used to protect floors, fixtures, and equipment. Care shall be exercised to prevent paint being spattered onto surfaces, which are not to

be painted. Surfaces from which such paint cannot be removed satisfactorily shall

be painted or repainted, as required to produce a finish satisfactory to the Project Manager.

No painting materials shall be done under conditions of weather, moisture or

temperature unsuited neither to good work, nor until previous coat is hard and

dry.

5.6 Storage of Materials

The Contractor shall store all painting materials and equipment not in immediate use in a room approved by the Project Manager for that purpose. The receiving

and opening of all paint materials and mixing shall be done in this room.

Necessary precautions shall be taken to prevent fire. Rags, waste, etc., soiled with

paint shall be removed from the premises at the end of each day’s work, or stored in metal containers with metal covers.

5.7 Preparation of Paint

Paint containers shall be delivered to the job site in the manufacturer’s unopened containers and shall be opened only when required for use. Paint shall be mixed

only in the designated room or space in the presence of the Owner’s representative. Paint shall be thoroughly stirred or agitated to uniformly smooth

consistency suitable for proper application. Unless otherwise specified or approved,

no materials shall be reduced changed, or used except in accordance with manufacturer’s label or tag on container. In all cases, paint shall be prepared and

handled in a manner to prevent deterioration and inclusion of foreign matter.


97


5.8 Paint to be Provided to Owner

The Contractor shall leave on the job site a minimum of one gallon of each type

and color of finish paint used in the project. Each gallon shall be properly labeled for identification.

5.9 Clean Up

Upon completion of his work, the Contractor shall remove his surplus materials. All paint spills shall be removed and the entire premises shall be free from rubbish,

debris, etc., caused by his work. He shall present the work clean and free from blemishes so that it is acceptable in every way. All glass shall be cleaned of paint

spots and polished, and the job made ready for occupancy by the owner.

5.10 Materials

a) Materials – The contractor. (Use the following approved and tested brand

name: Boysen, Davies, Dutch Boy, Fuller O Brien, or any approved equal. He

may substitute other paint materials for those specified herein, provided he first receives written approval from the Project Manager stating that the said

proposed substituted materials are equal to that specified and are approved for use. The painting material shall be delivered to the job in original

containers properly labeled without evidence of tampering, substitution of contents, or of deterioration. A complete list of materials proposed for use

shall be submitted for the Project Manager’s approval.

b) Colors and Samples – all finish colors shall be as selected by the owner. In

multi coat work using color pigmented paints, each coat shall have sufficient variation of color to easily distinguish it from preceding coat. Using specified

or approved materials, 3 sample panels of each finish, including all coats

thereof shall be prepared and submitted for the Owner’s approval. Completed work shall match approved colors and samples.

c) Patching Compound shall be fine powder that can be mixed into putty

consistency with oil base primers and paints to fill minor surface dents and

imperfections.

d) Concrete Neutralizer shall be quality surface conditioner to be diluted with water to neutralize lime activity in new exterior and interior surfaces thus

improving paint adhesion and durability.

5.11 Construction Requirement

5.11.1 Preparation of Surfaces

Concrete and masonry shall be cured (30) thirty days prior to painting,

be coated with concrete neutralizer and allowed to dry before any

painting primer coat is applied. When surface is dried, apply first coating. Hairline cracks and unevenness shall be patched and sealed

with approved putty or patching compound. After all defects are corrected, apply the finish coats as specified on the Plans (color scheme

approved)

Metals shall be clean dry and free from mill scale and rust. Remove all

grease and oil from surfaces. Wash unprimed galvanized metal with etching solution and allow it to dry. Where required prime coat surface

with Epoxy Primer, same shall be approved by the Engineer. Enamel


98


undercoats shall be sandpapered by hand (with No. 00 sandpaper) and

dusted clean before applying succeeding coat.

Dirt, dust, loose plaster and other deleterious matter, which would prevent good paint adhesion, shall be removed. All holes, cracks and

depressions shall be neatly filled with patching plaster, mixed and

applied to match existing plaster. Plaster shall be sanded flush, smooth, and properly sealed before applying prime coat. After priming surfaces,

suction spots shall be touched up with additional prime coat material until surfaces evidence a uniform coating. Enamel undercoats on

smooth plaster shall be sandpapered by hand (with no. 00 Sandpaper) and dusted clean before applying succeeding coat.

In addition, the Contract shall undertake the following:

1. Voids, cracks, nic etc. will be repaired with proper patching materials and finished flush with surrounding surfaces.

2. Marred or damaged shop coats on metal shall be spot primed with appropriate metal primer.

3. Painting works shall not be commenced when it is too hot or cold.

4. Allow appropriate ventilation during application and drying period.

5.11.2 Application of Paint

a) General – All painting and finishing shall be performed by skilled craftsmen. Each coat of paint shall be applied at proper

consistency, evenly, and free of laps, sags, and runs and cut

sharply to required lines. Except as otherwise specified or required, paint shall be applied only under dry and dust-free

conditions that will insure properly finished surfaces, free of defects and blemishes. Paint shall not be applied when

temperature is likely to be above 90º F. Sufficient time shall be

allowed between coats to insure proper drying. All primer and intermediate coats shall be unscarred and integral at time of

application of each succeeding coat. The Project Manager should be notified when each coat has been applied and is ready for

inspection; until coat is inspected and approved by the Project Manager, no succeeding coats shall be applied. Whenever two

coats of a dark colored paint are specified the first coat shall

contain sufficient powdered aluminum to act as an indicator for proper coverage when applying second coat.

b) Methods of Application – Except as otherwise specified or when

in the opinion of the Project Manager a particular method would

produce unsatisfactory results, paint may be applied by brush, spray, or other application method at the opinion of the

Contractor.

c) Priming and Back Painting

1) Priming – Before installation, all surfaces of millwork,

which areas are to be painted, shall be primed, giving particular attention to sealing of cross-grained surfaces. In

all cases, all work shall be primed as soon as possible


99


after delivery to buildings, before or after installation, as

required, or in case of prefabricated items, at fabricators’ shop or mill before shipment, if practicable. Except as

otherwise specified, priming shall consist of first coat hereinafter specified under “Finishes”.

2) Back Painting – Woodwork, millwork, and casework to be installed against concrete, masonry or plaster shall be

back painted with one coat of exterior oil paint.

d) This work shall follow the hereunder order of coatings conforming to the specifications under “Panting Schedule”.

For Masonry:

1. Sander 2. Concrete Neutralizer

3. Concrete Primer

4. Acrylic Latex Paint (Final Coating)

For Wood:

1. Sander 2. Concrete Neutralizer

3. Concrete Primer

4. Acrylic Latex Paint (Final Coating)

For Metal:

1. Sander

2. Epoxy Primer 3. Epoxy Enamel Paint (Final Coating)

5.12 Painting Schedule

Architectural Items Paint Material Color

a) Exterior and Interior Finishes

1. G.I. Sheets Roofing, Gutter

and Downspout

First Coating

Second

Final Coating

Primer

Acrylic Roof Paint

Roof Paint

See color schedule

2. On Masonry

Neutralizer

Primer

Final Coating

Concrete Neutralizer

Concrete Primer

Latex Paint

White

See color

schedule


100


3. On Wood

Primer

Putty

First Coating

Second Coating &

Third Coating

Thinning

Wood Primer

Cast

Polyester Body Filler

Semi-Gloss Enamel

Semi-Gloss Enamel

Reducer or Paint

Thinner

See Color

Schedule b) On Metal Surfaces

1. Frames, Steel Shapes, Plates,

Fabricated Assemblies, Hollow Channel Square Bars,

Angle Bars and Gate

Primer Epoxy Primer

Final Coating Epoxy Enamel Paint See color

schedule

5.13 Color Schedule

SURFACE LOCATION COLOR

1. Exterior and Interior Wall Fence Surfaces (Two-tone Color)

Blue & White

2. Exterior and Interior Ceiling Panels White

3. Roof, Gutter and Downspout Blue

4. Metal Surfaces Blue

5. Reservoir (Two-toned Color) Blue & White

6. Circular Plant Box Blue

Note: Other color specification not stated in the painting and color schedule

table, refer to the plans and drawings.

6. CONCRETE AND REINFORCED CONCRETE WORKS

6.1 Scope

All concrete and reinforced concrete works shall be done in accordance with the

standard specifications for concrete and reinforced concrete works, as adopted by the government, in so far as it does not conflict with the revised proportioning of

concrete as specified hereinafter. 112


101


6.2 General

6.2.1 Standard Specifications and Codes

The works covered by this Section unless otherwise noted on detailed,

shall be governed by the Building Code requirements for Reinforced

Concrete (ACI 318), Standard Code or Arc Welding in Building Construction of the American Welding Society. The latest edition of all

specifications or codes will be used.

6.2.2 Coordination

The concrete work shall be coordinated with the work of other trades to

allow reasonable time to set sleeves, inserts and othe accessories which must be in position before concrete bases and pads of mechanical

equipment shall be adjusted to comply with the approved shop drawings for the equipment.

6.2.3 Workmanship

The Contractor shall be responsible for any additional cost which may result from concrete surfaces which are not finished to the required

profile or elevation.

6.2.4 Samples

Submit sample of cement and aggregate proposed in the concrete work

for approval, enumerating names, sources and descriptions of materials.

6.3 Concrete

The concrete shall consist of Portland cement, fine aggregates, coarse

aggregates, water, and where specified, admixtures, proportioned, mixed placed, cured and finished as hereinafter specified.

6.4 Materials

6.4.1 Portland Cement

ASTM C – 150 Type I for normal Portland cement; Type III for high early

strength Portland cement. The same brands for Portland from the same mill shall be used for concrete, throughout the job. Cement shall be any

standard commercial brand in 40-kilogram.

6.4.2 Fine Aggregates

It shall be clean, hard, coarse river sand or crushed sand free from

injurious amount of clay loam and vegetalble matter.

6.4.3 Coarse Aggregates

It shall be river run gravel or broken stones. The maximum size shall be

1/5 of the nearest dimension between sides of forms of the concrete of ¾ of the minimum clear spacing between reinforcing bars, or bewtween

rebars and forms whichever is smaller.


102


6.4.4 Mixing Water

Water used in mixture of concrete shall be clean and free from injurious

amount of oils, acids, alkali, organic materials or other deleterious substances.

6.4.5 Admixtures

Admixture used in concrete shall be produced by a reputable manufacturer and used in accordance with manufacturer’s printed

directions and are subject to approval by the Project Manager or hid duly authorized representative.

a. Plasticizing Admixtures

Concrete admixtures shall be free from chlorides and shall conform to ASTM C-494-651. The admixtures shall be used in all concrete

mixes in accordance with the manufacturer’s specifications.

b. Calcium Chloride shall not be used under any circumstances.

6.4.6 Tie wires shall be standard commercial G.I. wire Gauge No. 16.

6.5 Proportioning

6.5.1 The Contractor shall employ at his own expense an approved testing laboratory which shall design the mix for each type of concrete required

by the soecifications and draiwngs to obtain strength, as determined by the test cylinder, at least 15% higher than required. Strength

requirements shall be as required in Sections for Pipe Culverts and

Strom Drains and Retaining Wall.

The adequacy of the design mix shall be verified by a test on a minimum minimum of three (3) cylinders, 1 tested at 7 days, 1 at 14

days and 1 at 28 days, in accordance with ASTM C-192 and G – 39 and

by the slump test in accordance with ASTM C -143.

The testing laboratory shall submit 5 copies of the design mix and the test results to the Project Manager or his duly authorized representative

for approval before any concrete is placed.

If, at any time during construction, the concrete resulting from the

approved design mix proven to be unsatisfactory for any reason suh as too much water, lack of sufficent plasticity to prevent segregation,

honeycomb, etc., or insufficeient strength, the contractor shall immediately notify the testing laboratory and the Project Manager. The

laboratory shall modify the design, subject to the approval of the

Project Manager or his duly authorized representative until satisfactory concrete is obtained.

6.5.2 Controlled Strength of Concrete shall be as follows;

a. Concrete for structural elements shall develop minimum 7-day

compressive cylinder strength of 27.58 MPal (4,000 psi) unless

otherwise specified in the plans.


103


b. Concrete for non-structural elements shall develop minimum 28-

day cylinder strength of 20.68 MPa (3,000 psi), unless otherwise specified in the plans.

c. The minimum cement content for 27.58 (4,000 psi) concrete

shall be 12 sacks per cubic meter of concrete.

6.5.3 The water shall in no case exceed 19.00 liters, and 25.67 liters (5.62 and

6.79 US gallons) per bag of cement for all concrete with specified strength of fc=27.58 MPa (4,000 psi) and 20.68 MPa (3,000 psi), respectively.

Slumps shall not exceed 100 mm in all cases unless otherwise changed by the Engineer and shall be be according to "Test of Slump for Portland

Cement Concrete" (ASTM C-143).

6.5.4 Lean Concrete – Lean concrete mix to be designated to produce

concrete with a 28-day strength of 13.79 MPa, slump and size shall be subject to approval depending on where it is mixed.

6.5.5 Testing-The Contractor shall employ, at his own expense, an approved testing laboratory which shall make compression and slump tests and

immediately submit 5 copies of test reports to the Engineer. Ready mixed concrete companies may use their own laboratories provided that

testing is done with the supervision of the Project Manager or his duly authorized representatives.

Compression and slump tests shall be made for every 50 cu.m of concrete or fraction thereof, but not less than 1 set of tests shall be

made from any one batch of concrete and all 3 tests shall be made from the same batch.

6.5.6 Compression Test – Make 3 standard 150 mm x 300 mm cylinder and test in accordance with ASTM C-31 and C- 39. Test one (1) cylinder at

the age 28 days, one (1) at age 14 days and one (1) at age 7 days. Make additional cylinder as required to check strength of concrete in the

construction. These cylinders are to be cured in the field in the same

manner as to the concrete in the construction is cured.

6.5.7 Slump Tests – For each representative quantity of concrete mentioned above, two slump tests shall be made in accordance with ASTM C-143.

6.5.8 Test Reports – The testing laboratory shall submit 4 copies of its test

cylinder reports which are to include, as far as applicable, the following

information: location of the structure where the concrete is used, design number, concrete design strength, type and manufacturer of Portland

cement, amount of any admixtures used, slump tests, date of sampling, cylinder application number, days cured in the field, days cured in the

laboratory, age at time of testing, crushing stress, type of failure, who

made the cylinders, who shipped the cylinders to the laboratory and whether concrete strength meets the specifications.

6.5.9 Inspection of Batch Plant operation on a “Spot Check” basis as required

to insure the concrete delivered to the job complies with the specifications and the design mix. The testing laboratory shall provide

this service as directed by the Project Manager.

6.5.10 Additional Tests – If, in the opinion of the Engineer, based on cylinder

strengths below specifications requirements or visual defects, concrete


104


of poor quality has been placed, additional tests shall be made as

directed by the Project Manager or his authorized representative and at the expense of the Contractor. Test may be compression test on cored

cylinder per ASTM C-42, and/or load tests as outlined in ACI , Section 202, or as specified.

6.6 Mixing Concrete

6.6.1 Site Mixed Concrete – Provide a batch mixer type equipped with accurate timing and measuring devices and operate in accordance with

the manufacturer’s recommendation.

The mixing time for each batch, after all solid materials are in the mixing

drum, and provided that water is introduced before ¼ of the mixing time has elapsed, shall not be less than 1 minute for mixers having a

capacity of 1 cu.m or a fraction thereof of addtional concrete.

6.6.2. No hand mixing shall be allowed except in emergency such as mixer

breakdown during concreting operations and this shall stop as soon as the pour is completed, at a construction joint shown or otherwise

designated by the Project Manager. All concrete shall be machine mixed for at least 2 minutes after all materials, including water, are in the

mixing drum.

6.6.3 The mixer shall be of an approved size and type that will insure a uniform

distribution of materials throughout the mass. It shall be equipped with a device for accurately measuring and controlling the amount of mixing

water in each batch.

6.6.4. The first batch of concrete materials placed in the mixer shall contain a

sufficient excess of cement, sand, and water to coat the inside of the drum without reducing the cement of the mix to be discharged.

6.6.5. Re-tampering i.e., remixing with the addition of water to concrete that has

been partially hardened will not be permitted

6.7 Ready Mixed Concrete

All ready mixed concrete shall conform with the requirements of ASTM C – 94 be

placed in forms within one hour after adding water or not more than ½ hours if a retarder is used. it shall be kept constantly agitated during the transit period.

6.8 Placing of Concrete

6.9.1 Do not start the placing of concrete until the forms and the reinforcement for the whole unit are properly laid and installed, cleaned, inspected and

approved.

6.9.2 Roughen and clean construction joints and just before any pouring starts,

wet and slush with cement mortar.

6.9 Retempering

The Contractor shall mix only such quantities that are required for immediate use and

mixture, which has developed set, shall not be used. Concrete, which has partially hardened, shall not be retempered nor used.


105


6.10 Handling and Placing Concrete

6.10.1 After the concrete is mixed, it shall be immediately conveyed in approved push carts or buggies (kept temporary runways built so that runway

supports will not bear reinforcement of fresh concrete) to desired locations, and carefully deposited in such manner as t prevent the separation of

ingredient or displacement of reinforcements. Conveying or hauling of

concrete by the use of long inclined chuted or pipes will not be permitted.

6.10.2 Dumping concrete into carts or buggies with a free fall of more than one meter will not be permitted. Hardened splashes or accumulation of concrete

on forms or reinforcements shall be moved before the work proceeds.

6.10.3 When placing operations would involve dropping the concrete more than 1

½ meters, it shall be deposited through sheet metal or other approved conveyors. As for practicability, the conveyors shall be kept full of concrete

during the placing and their lower ends shall be kept buried in the newly placed concrete. After the initial set of the concrete, the forms shall not be

jarred and no strain shall be placed on the ends of the reinforcing bar,

which it projects. 6.10.4 Concrete in columns shall be placed in one continuous operation and allow

to set 12 hours before caps are placed. Concrete in beams and slabs in superstructures shall be placed in one continuous operation. Construction

joints shall be placed as directed by the Project Manager. Foundation shall be free from water during concreting.

6.11 Curing and Protection

Protect all concrete work from drying out after removal of forms by covering with waterproof of paper, polyethylene, burlap, at a coating of approved membrane curing

compound with moisture retention property equal to 90% based on ASTM C – 309 C

– 156, applied in accordance with manufacturer’s instruction. Membrane curing compound shall not be used where floor hardener, membrane waterproofing,

damproofing, resilient floor tile or other floor or wall covering set in adhesive, concrete-fill or setting beds, paint, plaster or other applied finishes, or surfaces

treatment are to be subsequently applied. Wet burlap as often as required to keep

concrete wet throughout each day for a period of at least 7 days where normal Portland cement is used and 3 days where high early strength cement is used.

6.12 Reinforcing Steel and Accessories

6.12.1 All steel for columns, shear wall, footings and footing beams shall be high

grade deformed bars with Fy = 275.90 MPa (40,000 psi) for bars larger

than 16 mmØ.

6.12.2 For 16 mmØ and smaller bars use deformed bars; Fy = 275.90 MPa (40,000 psi).

6.12.3 For 5 mm bars plain ones may be used unless otherwise specified.

6.12.4 Accessories – Provide bar supports and other accessories necessary to hold bars in the proper positions while concrete is being placed. Bar

supports which come in contact with forms for concrete exposed to view in the finishes structure shall be galvanized. Bar supports are subject to

approval.


106


6.12.5 Mill Certificate and Test – Furnish two (2) copies of manufacturer’s

certificate of mill tests of all reinforcing steel. The Contractor shall employ at his own expense, an approved testing laboratory which shall test, at the

supervision of the Project Manager or his authorized representative, all sizes of reinforcement of each bulk.

6.12.6 Shop Drawings – Each reinforcing steel detail and placement drawings shall be submitted for approval. Any material fabricated before the final

approval of the shop drawings will be done at the Contractor’s risk but no material shall be installed until final approval of the “Shop Drawing”. Shop

drawings hall be in accordance with the “Manual of Standard Practice for Detailing Reinforced Concrete Structure” (ACI – 315).

6.12.7 Labeling – Bars shall be properly labeled with weatherproof tags to facilitate identification.

6.12.8 Storage of Materials – Store steel reinforcing bars on supports above

ground level. Keep covered with tarpaulins, required, due to a delay in

use.

6.12.9 Placing – Place all reinforcement according to the approved placement drawings. Use sufficient bar supports, ties, anchors and other accessories

to hold all bars securely in place. All stirrups shall be held in place by spacer bars unless otherwise shown in the detailed drawings.

Reinforcing steel shall be cleaned of oil, grease, scale, rust or other coatings which will impair bond, and shall be without kinks and bends.

Otherwise the same will be rejected.

All welded splices shall be made by certified welders. Certification shall be

submitted, approved by the Government Engineer of his duly authorized representative before an y welding works shall be started. The welding of

bars shall conform to AWS D 1.4 Recommended Practices for Welding Reinforcing Steel. All bars shall be bent cold.

6.13 FORMS

6.13.1 General

Forms shall conform to shape, lines and dimensions shown on the drawings. They shall be substantial and designed to resist the pressure

and weight of the concrete and shall be properly tied and braced or

shored to maintain their position and shape. The forms shall be sufficiently tight to prevent leakage of mortar..

a. Shop drawings of formwork, where required by the Project Manager,

shall be submitted for approval before the fabrication and erection of

such formwork.

b. Provide temporary openings where necessary to facilitate cleaning and inspection immediately before depositing concrete.

c. All form materials are subject to approval before construction.

d. The type of form used shall be in accordance with the finish

requirement as specified or as shown on the detailed drawings.


107


e. Start forming at the first floor level with new materials. Forms for

exposed concrete may be reused only if the surface has not absorbed moisture and has not splintered, warped or peeled, subject to the

Project Manager’s approval or his designated representative.

f. Coat forms with non-staining form oil before setting reinforcement.

The form oil shall not contain chemical that will impair the strengths of the concrete.

g. Side forms of footings may be omitted, and concrete placed against

the neat excavation only when approved by the Project Manager/or his authorized representative and when appropriate credit is allowed.

h. All exposed corners shall be square. Exercise due care while stripping forms and protect corners subsequently against chipping or other

damage by approved means.

i. Removal of forms or shoring is subject to approval by the Project

Manager and under no circumstances shall the bottom forms and shoring be removed until the members have acquired sufficient

strength to support their weight and load thereon. Forms shall remain in place for minimum time as follows.

Columns, shear and bearing walls ---------------- 3 days

7. CURB AND GUTTER

7.1 Description

This Item shall consist of the construction of curb and gutter either Precast or

Cast in place, made of concrete in accordance with this Specification at the location, and in conformity with the lines, grades, dimensions and design, shown

on the Plans or as required by the Engineer.


7.2.1 Material for Bed Course

Bed course materials as shown on the Plans shall consist of cinders,

sand, slag, gravel, crushed stone, or other approved porous material of such grading that all the particles will pass through 12.5 mm (1/2 inch)

sieve.

7.2.2 Concrete

Concrete shall be of the class indicated on the Plans and shall conform

to the requirements of Section 6. Concrete and Reinforced Concrete

Works.

7.2.3 Expansion Joint Filler

Expansion joint filler shall conform to the requirements of AASHTO M 153.


108


7.2.4 Cement Mortar

Cement mortar shall consist of one part of Portland cement and two

parts of fine aggregates with water added as necessary to obtain the required consistency. The mortar shall be used within 30 minutes of

preparation.

7.2.5 Bonding Compound

Where bonding compound is used, it shall conform to AASHTO M 200.


7.3.1 Bedding

Excavation shall be made to the required depth and the base upon

which the curb and/or gutter is to be set shall be compacted to a firm and even surface. All soft and unsuitable material shall be removed and

replaced with suitable material.

Bed course material shall be placed and compacted to form a bed of the

required thickness as shown on the Plans.

7.3.2 Cast in Place Curb and Gutter

7.3.2.1 Placing

Forms shall conform to the requirements of Section 6.

Concrete and Reinforced Concrete Works. Metal forms shall be of an approved section.

Forms to hold the concrete shall be built and set-in-place as

described in Section 6. Concrete and Reinforced Concrete

Works. Forms for at least 50 m of curb and gutter shall be in-place and checked for alignment and grade before concrete is

placed. Curbs and gutters constructed on curves shall have forms of either wood or metal and they shall be accurately

shaped to the curvature shown on the Plans.

Mixing, placing, finishing and curing of concrete shall conform

to the requirements of Section 6. Concrete and Reinforced Concrete Works, as modified by the requirements below.

The concrete shall be placed in the forms in layers of 100 or

125 mm each, and to the depth required. It shall be tamped

and spaded until mortar entirely covers the top and surfaces of the forms. The top of the concrete shall be finished to a

smooth and even surface and the edges rounded to the radii shown on the Plans. Before the concrete is given the final

finishing, the surface of the gutter shall be tested with a 3-m

straight-edge and any irregularities of more than 10 mm in 3 m shall be corrected.

The curb and gutter shall be constructed in uniform sections of

not more than 50 m in length except where shorter sections are required to coincide with the location of weakened planes


109


or contraction joints of the concrete pavement, or for closures,

but no section shall be less than 2 m long. The sections shall be separated by sheet templates set perpendicular to the face

and top of the curb and gutter. The templates shall be approximately 5 mm in thickness and of the same width as

that of the curb and/or gutter and not less than 50 mm deeper

than the depth of the curb and/or gutter. Templates shall be set carefully and held firmly during the placing of the concrete

and shall remain in place until the concrete has set sufficiently to hold its shape but shall be removed while the forms are still

in place. A preformed joint filler approved by the Engineer may be used in lieu of the sheet template mentioned above.

In this event the fiber board shall be pre-cut to the shape of

the curb so that its outer edge will be flushed with the abutting curb and/or gutter.

Expansion joints shall be formed at intervals shown on the

Plans. Where a curb is placed next to a concrete pavement,

expansion joints in the curb shall be located opposite expansion joints in the pavement.

The form shall be removed within 24 hours after the concrete

has been placed. Minor defects shall be repaired with mortar containing one part of Portland Cement and two parts of fine

aggregate. Plastering shall not be permitted and all rejected

portions shall be removed and replaced at the Contractor’s expense. The exposed surface shall be finished while the

concrete is still fresh by rubbing the surfaces with a wetted soft brick or wood until they are smooth. The surfaces shall

be wetted thoroughly, either by dipping the brick or wood in

water, or by throwing water on the surfaces with a brush. After the concrete has been rubbed smooth using water, it

shall then be rubbed with a thin grout containing one part of Portland Cement and one part of fine aggregates. Rubbing

with grout shall continue until uniform color is produced.

When completed, the concrete shall be covered with suitable material and kept moist for a period of 3 days, or a

membrane-forming material may be applied as provided in Section 6. Concrete and Reinforced Concrete Works.. The

concrete shall be suitably protected from the weather until thoroughly hardened.

After the concrete has set sufficiently, the spaces on the back of the curb which were excavated for placing the curb shall be

refilled to the required elevation with suitable material which shall be tamped in layers of not more than 150 mm until

consolidated.

7.3.3 Precast Curb and Gutter

7.3.3.1 Placing

The precast concrete curb and gutter shall be set in 20mm of

cement mortar as specified in Subsection 7.2.4 to the line level

and grade as shown on the approved Plans.


110


The precast curb shall not be more than 20cm in width at the

top portion and not be more than 25cm at the base. The precast curb and gutter shall be 1.0 m in length and shall be

put side by side consecutively with joint in between.

Joints between consecutive curb and gutter shall be filled with

cement mortar to the full section of the curb and gutter. Expansion joints shall be formed at intervals shown on the

Plans. Where a curb and gutter is placed next to a concrete pavement, expansion joints in the curb and gutter shall be

located opposite expansion joints in the pavement.

Minor defects shall be repaired with mortar containing one

part of Portland Cement and two parts of fine aggregates. Plastering shall not be permitted and all rejected portions shall

be removed and replaced at the Contractor’s expense. The exposed surface shall be finished by rubbing the surfaces with

a wetted soft brick or wood until they are smooth. The

surfaces shall be wetted thoroughly, either by dipping the brick or wood in water, or by throwing water on the surfaces

with a brush. After the concrete has been rubbed smooth using water, it shall then be rubbed with a thin grout

containing one part of Portland Cement and one part of fine aggregate. Rubbing with grout shall continue until uniform

color is produced.

7.3.3.2 Handling Precast Curb and Gutter

1. In preparation for the handling of precast curb and gutter, all

fabricated curb and gutter of one (1) meter in length shall be

provided or inserted with 2-1”Ø PVC pipes for fitting at their required locations. The PVC pipes shall be placed 25 mm from

both edge during the fresh concrete is in plastic state.

2. Precast curb and gutter shall be lifted on upright position and not

at the points of support and shall be the same during transporting and storage.

3. Extreme care shall be exercised in handling and moving precast

curb and gutter to avoid cracking.

4. No precast curb and gutter shall be used that does not reach its

final position in the forms with the required time stipulated prior to installation.

5. Precast curb and gutter shall be transferred to the construction site.

Fresh curb and gutter shall not be placed against in-situ concrete

which has been in a position for more than 30 minutes.

6. Precast curb and gutter may only be transported to the delivery point in truck agitators or truck mixer operating at the speed

designated by the manufacturer of the equipment, provided that the consistency and workability of the mix concrete upon discharge

at the delivery point is suitable for adequate placement.


111


8. CATCH BASINS

8.1 Description

This item shall consist of the construction of catch basins in accordance with this

Specification and in reasonably close conformity with the lines and grades shown

on the Plans or as established by the Engineer.


Concrete for these structures shall meet the requirements of Section 6. Concrete and Reinforced Concrete Works. Other materials shall meet the following

specifications:

Joint Mortar – Unless otherwise indicated on the plans, joints mortar shall be

composed of one part Portland cement and two parts fine aggregates by volume to which hydrated lime has been added in an amount equal to 10 percent of the

cement by weight. All materials for mortar shall meet the requirements of Section

6. Concrete and Reinforced Concrete Works.

Frames, Gratings and Covers– Metal units shall conform to the plan dimensions and to the following specification requirements for the designated materials.

Concrete gratings and covers, which are to rest on frames, shall bear on them

evenly. They shall be assembled in accordance with concrete grating detail before

placement.

Samples of the material in casting shall be taken during the casting of the units and shall be separate casting poured from the same material as the casting they

represent.

Structural Steel AASHTO 183

Reinforcing Steel AASHTO M 31

Pre-cast Concrete Units – These units shall be cast in substantial permanent steel

forms. Structural concrete used shall attain a minimum 28 day compressive strength of 20.682 Mpa (3000 psi). The pre-cast units shall be cured in

accordance in accordance with AASHTO M 171. Water absorption of individual

cores taken from such units shall not exceed 7 percent. Additional reinforcement shall be provided as necessary to provide for handling of the pre-cast units.

A sufficient number of cylinders shall be cast from the concrete for each unit

permit compression tests at 7, 14 and 28 days, and to allow for at least 3 cylinders for each test. If the strength requirement is met at 7 or 14 days, the

units shall be certified for use 14 days from the date of casting. If the strength

is not met at 28 days, all units made from that batch or load will be rejected.

Cracks in units, honeycombed or patched areas in excess of 2,000 square millimeters, excessive water absorption and failure to meet strength requirements

shall be the causes for rejection. Pre-cast reinforced concrete manhole risers and

tops shall conform to the requirements of AASHTO M 199.

The plants will be inspected periodically for compliance with specified manufacturing methods, and material samples will be obtained for laboratory

testing for compliance with material quality requirements. This may be the basis

for acceptance of manufacturing lots as the quality.


112


All materials shall be subjected to inspection for acceptance as to condition at the

latest practicable time the Engineer has the opportunity to check for compliance prior to or during incorporation of materials into the work.


Concrete construction shall conform to the requirements Section 6. Concrete and

Reinforced Concrete Works.

Metal frames shall be set in full mortar bed. Pipe sections shall be flushed on the inside of the structure wall and projected outside sufficiently for proper connection

with next pipe section. Masonry shall fit neatly and tightly around the pipe.

When grade adjustment or existing structures is specified, the frames, covers and

gratings shall be removed and the walls reconstructed as required. The cleaned frames shall be reset at the required elevation.

Upon completion, each structure shall be cleaned of any accumulation of silt,

debris or foreign matter of any kind and shall be kept clear of such accumulation until final acceptance of the work.

9. MISCELLANEOUS METALWORKS

9.1 Scope of Work

The Contractor shall furnish, fabricate, and install all the miscellaneous metalwork as specified and shown. Miscellaneous metalwork is defined as all items required

to be fabricated from structural steel shapes, plates, bars, and their products.

9.2 Welding

All welding shall be by the shielded arc method and shall conform to the “AWS

Code for Arc and Gas Welding in Building Construction”. Qualification of welders

shall be in accordance with the “Specifications for Standard Qualification Procedure” of the AWS.


113

DAVAO CITY WATER DISTRICT SECTION VII. DRAWINGS

Section VII. Drawings


114



115


TABLE OF CONTENTS

1. INTENT OF SPECIFICATIONS AND DRAWINGS ......................................................... 117

2. SHOP DRAWINGS ...................................................................................................... 117

3. REFERENCE TO STANDARDS OR PUBLICATIONS ...................................................... 118

4. REFERENCE TO PROPRIETARY PRODUCTS ............................................................... 118

5. SPECIFICATIONS AND DRAWINGS FURNISHED TO CONTRACTOR ........................... 119

6. AS-BUILT DRAWINGS ................................................................................................ 119


116



117


1. INTENT OF SPECIFICATIONS AND DRAWINGS

a. The intent of the Specifications and Drawings is that the Contractor shall furnish all the

required plant, labor, materials, equipment and services, unless otherwise specifically provided.

b. The Specifications and Drawings are complementary and what is called for in one shall be as binding as if called for in both.

c. Any discrepancies, errors, or omissions found in the Specifications or Drawings shall be

reported in writing within ten (10) days from discovery to the Project Manager who will issue the correction in writing within the same period. The Contractor shall not take

advantage of any such discrepancies, errors, or omissions, but shall comply with any

corrective measures regarding the same prescribed by the Project Manager.

d. In case of conflict between the Specifications and the Drawings, the Specifications shall govern over the Drawings. In case of conflict between the General Conditions and the

Special Provisions and the Technical Specifications of the Specifications, the Special

Provisions and the Technical Specifications shall govern over the General Conditions. In case of conflict between the Special Provisions and Technical Specifications of the

Specifications, the Special Provisions shall govern over the Technical Specifications. In case of conflict between the Contract Agreement and the General Conditions, the

Contract Agreement shall govern over the General Conditions.

2. SHOP DRAWINGS

a. Wherever called for in these Specifications or on the Drawings, or when required by the

Project Manager, the Contractor shall furnish the Owner for review three (3) prints of each shop drawing. The term “shop drawing” as used herein shall be understood to

include detail design calculations, fabrications and installation drawings, lists, graphs, operating instructions, etc. Shop drawings shall be submitted to the Owner for

review/approval within fifteen (15) days from receipt of the Notice of Award, unless

otherwise extended in writing by the Owner.

b. All shop drawing submittals shall be accompanied by a transmittal form using the format bound with the Contract Documents, if one is included. Any shop drawing

submittal not accompanied by such a form, or where all applicable items on the form are not completed, will be returned for re-submittal. The Contractor may authorize a

materials or equipment supplier to deal directly with the Owner with regard to shop

drawings, however, ultimate responsibility for the accuracy and completeness of the information contained in the submittal shall remain with the Contractor.

c. A separate transmittal form shall be used for each specific item or class of material or

equipment for which a submittal is required. Transmittal of shop drawings on various

items using a single transmittal form will be permitted only when items taken together constitute a manufacturer’s “package” or are so functionally related that expediency

indicates review of the group or package as a whole. At his option, the Contractor or Supplier may obtain from the Owner quantities of the shop drawing transmittal form at

reproduction cost.

d. Within five (5) calendar days after receipt of said prints, the Owner will return prints of

each drawing to the Contractor with his comments noted thereon. Whenever a re-submittal is required, the Contractor shall make a complete and acceptable submittal to

the Owner within ten (10) days from receipt of the returned shop drawings. Non-compliance hereof will give rise to the Owner’s right to either (a) cancel the award; or

(b) withhold the money due the Contractor to cover additional costs of the Project

Manager’s review beyond the second submission. Such failure may be considered a


118


factor against the Contractor’s competence in future biddings to be conducted by the

Owner.

e. If three (3) prints of the drawings are returned to the Contractor marked “NO EXCEPTIONS TAKEN", formal revision of said drawings will not be required.

f. If three (3) prints of the drawings are returned to the Contractor marked “MAKE CORRECTIONS NOTED”, formal revision of said drawings will not be required.

g. If one (1) print of the drawings is returned to the Contractor marked “AMEND-

RESUBMIT”, the Contractor shall revise the said drawing and shall resubmit eight (8) copies of said revised drawing to the Owner.

h. If one (1) print of the drawings is returned to the Contractor marked “REJECTED-RESUBMIT”, the Contractor shall revise the said drawings and shall resubmit eight (8)

copies of said revised drawing to the Owner.

i. Fabrication of an item shall not be commenced before the Owner has

reviewed/examined the pertinent shop drawings and returned copies to the Supplier marked either “NO EXCEPTIONS TAKEN” or “MAKE CORRECTIONS NOTED”. Revisions

indicated on shop drawings shall be considered as changes necessary to meet the requirements of the Contract Drawings and Specifications and shall not be taken as the

basis of claims for extra work. The Contractor shall have no claim for damages or extension of time due to any delay resulting from the Contractor having to make the

required revisions to shop drawings (unless reviewed by the Owner of said drawings is

delayed beyond a reasonable period of time and unless the Contractor can establish that the Owner’s delay in review actually resulted in a delay in the Contractor’s

Construction Schedule). The review of said drawings by the Owner will be limited to checking for general agreement with the specifications and drawings, and shall in no

way relieve the Contractor of the responsibility for errors or omissions contained therein

nor shall review operate to waive or modify any provision contained in Specifications or Contract Drawings. Fabricating dimensions, quantities of material, applicable code

requirements shall be the Contractor’s responsibility.

3. REFERENCE TO STANDARDS OR PUBLICATIONS

Any reference in the Specifications or Drawings to any specification, standard or publication

of any organization shall, in the absence of a specific designation to the contrary, be understood to refer to the latest edition of the specification, standard or publication in effect

as of the date of advertising the work. Internationally accepted standards equal to or better than specified standards or specifications are acceptable.

4. REFERENCE TO PROPRIETARY PRODUCTS

Where references to proprietary products appear in the Specifications or Drawings, it is for the purpose of establishing an acceptable standard of quality or design but no guarantee is

given that said referenced manufacturer’s products will meet all contract requirements

without modifications. Unless a substitute is expressly prohibited, the Contractor may request approval of a substitute for any such proprietary product. Such request must be in writing

and must include descriptive literature, specifications, test reports of samples, as appropriate, to enable the Owner to determine the acceptability of the product proposed for substitution.

No substitute product shall be used in the work until written approval has been received from the Owner. All costs involved in making laboratory tests of the sample submitted as substitute

for the specified materials shall be borne by the Contractor.


119


5. SPECIFICATIONS AND DRAWINGS FURNISHED TO CONTRACTOR

The Owner will furnish the Contractor with two (2) sets of Specifications together with reduced drawings (if any) and two (2) sets full-scale Drawings. Additional quantities of

Specifications and Drawings will be furnished at reproduction cost.

6. AS-BUILT DRAWINGS

The Contractor shall maintain at least one (1) set of blueprints of all works at the job site.

These prints shall be marked and updated to indicate current job progress and shall show deviations from the construction drawings. After final inspection, the Contractor shall transfer

all as-built information to a set of reproducible tracings that shall be delivered to the Project Manager prior to acceptance of the project.


120



121

DAVAO CITY WATER DISTRICT SECTION VIII. BILL OF QUANTITIES

Section VIII. Bill of Quantities


122




Telephone No. (+63) (82) 221-9400 connecting all departments Fax (+63) (82) 226-4885

Website: http://www.davao-water.gov.ph

Name of Contract: SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN

RESERVOIR NO.1 AND NO.2

Location of the Contract: Carlos P. Garcia Highway, Panacan, Davao City

BILL OF QUANTITIES

123


WORK ITEM ESTIMATED

TOTAL QUANTITY

UNIT PRICE

(including

tax) Pesos

PRICE

(including tax) Pesos

I. MOBILIZATION Lump sum

II. CLEARING, GRUBBING AND DEMOLITION WORKS

Lump sum

III. PERIMETER FENCE

III. A MASONRY WORKS (Fab./Inst. of Rebars,

and Installation of CHB) 22.50 sq.m

III. B

METAL WORKS (Fab./ Inst. of Hollow

Channel Square Bar Frame, Gate, Barbed Wire with Angle Bar)

Lump sum

III. C

PAINTING WORKS (Includes Existing

Masonry Fence, Gate, Hollow Channel Square Bar Frame, Light Post and Plant

Box)

Lump sum

III. D PLASTERING WORKS (Includes existing perimeter fence on inner side only

[smooth cement finish])

75.00 sq.m

III. E ELECTRICAL WORKS Lump sum

IV. CONCRETING OF DRIVEWAY AND SIDEWALK

IV. A EXCAVATION 77.00 cu.m

IV.B CONCRETE WORKS (Includes Base Course with Compaction)

46.00 cu.m

V. DRAINAGE SYSTEM

V.A EXCAVATION 30.00 cu.m

V.B BBACKFILLING WITH COMPACTION 26.00 cu.m

V.C FURNISHING AND LAYING OF 350mmØ

RCP 18.00 lm

V.D CATCH BASIN (Includes Concrete Grating

Cover) Lump sum

VI. PAINTING OF RESERVOIR NO.1 AND NO.2

VI.A PAINTING OF TWO (2) RESERVOIR INCLUDING VALVE BOX

Lump sum



Telephone No. (+63) (82) 221-9400 connecting all departments Fax (+63) (82) 226-4885

Website: http://www.davao-water.gov.ph

Name of Contract: SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN

RESERVOIR NO.1 AND NO.2

Location of the Contract: Carlos P. Garcia Highway, Panacan, Davao City

BILL OF QUANTITIES

124


VI.B PAINTING OF DCWD LOGO Lump sum

VII. REHABILITATION OF COMFORT ROOM, GUARD HOUSE AND CONTROL HOUSE (Includes Replacement of Damaged

Gutter, Inst. Of Tiles, Painting, Fab./ Inst. of Door and Window)

VII.A CARPENTRY WORKS Lump sum

VII.B MASONRY WORKS Lump sum

VII.C PAINTING WORKS Lump sum

VIII. LIGHT POST AND PLANT BOX

VIII.A EXCAVATION 8.00 cu.m

VIII.B MASONRY WORK 33.00 sq.m

IX. LANDSCAPING WORKS Lump sum

X. CLEARING OF SITE Lump sum

XI. TEMPORARY FACILITIES

XI.A OWNER’S FIELD OFFICE (12 sq.m) Lump sum

XI.B CONTRACTOR’S OFFICE AND BUNKHOUSE

Lump sum

XI.C WARNING SIGNS AND BARRICADES Lump sum

XII. DEMOBILIZATION Lump sum

TOTAL PRICE (Item Nos. I - XII including taxes): ______________

TOTAL PRICE (in words): _______________________________

___________________

Chairman/President (Bidder)

Address:________________ Tel. No.:________________


125

DAVAO CITY WATER DISTRICT SECTION IX. SPECIAL PROVISIONS

Section IX. Special Provisions


126



127


TABLE OF CONTENTS

1. THE SCOPE OF THE WORK ......................................................................................... 129

2. MOBILIZATION AND DEMOBILIZATION .................................................................. 129

3. TEMPORARY SITE FACILITIES .................................................................................. 129

3.1 SITE OFFICES ......................................................................................................... 129

3.2 TEMPORARY CONNECTIONS DURING CONTRACT PERIOD (Water and Power) ........... 130

4. LOGBOOK .................................................................................................................. 130

5. CONSTRUCTION CPM ................................................................................................ 130

6. PROJECT SIGNS ........................................................................................................ 130

7. PROVISIONAL ACCEPTANCE FOR SECTION OF WORK .............................................. 131

8. INSURANCE FOR GOODS IN TRANSIT ...................................................................... 131

9. TOOLS AND OTHER EQUIPMENT TO BE PROVIDED BY THE CONTRACTOR ................ 131

10. WORKMEN’S IDENTIFICATION BADGES AND SAFETY GEARS .................................. 131

11. PLANT, METHOD AND APPLIANCES .......................................................................... 131

12. JOINT SURVEY ........................................................................................................... 131

13. CONSTRUCTION SAFETY ........................................................................................... 132

14. DAMAGES .................................................................................................................. 132

15. WORKING/CALENDAR DAYS .................................................................................... 132

16. INSPECTION OF THE WORK SITE ............................................................................. 133

17. TEMPORARY ACCESS ROAD ..................................................................................... 133


128



129


1. THE SCOPE OF THE WORK

The work proposed to be undertaken under the contract for the SITE DEVELOPMENT

AND LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2 includes the furnishing of labor, materials, equipment, and tools for the construction of the following:

a. Construction of additional CHB Fence, Gate, Rehabilitation of Existing Guard House and Comfort Room, Painting Works and Landscaping including clearing and grubbing and

incidentals necessary to complete the project.

2. MOBILIZATION AND DEMOBILIZATION

2.1 The Contractor shall mobilized, and bring out into work, all personnel plant and

equipment, in accordance with his approved Construction Program, Equipment Utilization Schedule and Manpower Schedule, from its regular place of business or

another project to the site to undertake the Contract.

2.2 Mobilization shall include the obtaining and transporting to jobsite of pipes, tank

materials, equipment, personnel, constructional plant and all necessary items for the execution and completion of the work and shall also include the setting up

and the verification of all equipment, instrument and all other plant until it is rendered operable. It shall include sufficient supply of spare parts for the

construction of the water tank. Breakdowns are to be repaired on site by the most expeditious method possible at no cost to DCWD. In the event repairs being

beyond the personnel or tools at the site to effect repairs in a reasonable

time, such that the it has to be removed from the site, then a replacement of machine or equipment of a similar capacity shall be provided by the Contractor

at no additional mobilization costs to DCWD nor extension of completion of works.

2.3 Construction equipment once moved into the Project Site checked and accounted

for by the Project Manager shall not be permitted, prior to the completion of the Contract work, to be moved out or transferred by the Contractor to another

Project Site without the written approval of the Project Manager.

2.4 Demobilization shall include dismantlement and removal from the site of the

Contractor’s plant, materials and equipment and all temporary facilities. Demobilization shall include clean-up of the site after completion of the Contract

Work as approved by the Project Manager and transportation from the site of Contractor’s employees.

3. TEMPORARY SITE FACILITIES

3.1 SITE OFFICES

3.1.1 FIELD ENGINEER’S OFFICE

a) Contractor’s Office

During the performance of the Contract, the Contractor shall

maintain a field office at the site of the work at which he or his authorized agent shall be present at all times while the work is in

progress. Instructions from the Owner or his authorized Representative left at his field office shall be considered as having

been delivered to the Contractor. One copy of the Contract

Documents including the drawings and specifications for the work shall be kept at all times in the said office, ready for instant

reference.


130


b) Engineer’s Office (Owner)

The Contractor shall provide the Owner’s Field Engineer with a

temporary office at project site; each office must be of the Owner/Field Engineers’ approved type and must be well ventilated

which shall have the following specifications:

b.1) Floor area of temporary office – 12 square meters

b.2) Roofing – G.I. Corrugated Sheets b.3) Wall – Double Walling Plywood

b.4) Office – Tables, Chairs, Cabinets, White Board and Kitchen Utensils

The Contractor at his option may provide alternative Field Engineers Office of any type other than specified herein, subject to the approval

of the Owner’s Project Manager.

3.2 TEMPORARY CONNECTIONS DURING CONTRACT PERIOD (Water and

Power)

a) Water Supply – For all operations required in the execution of the Contract, the Contractor shall be responsible for providing ample water

supply under a pressure sufficient for all construction purposes. The Owner shall furnish without charges reasonable quantities of water when available;

however, the Contractor shall provide the facilities necessary to convey the

water from the Owner-designated source to the points of use. The Owner reserves the right to limit, suspend, or terminate this supply of water should

it consider such action to be detrimental to the operation of the system. In this event, the Contractor shall obtain water from some other approved

source at his own expense.

b) Power and Lighting – The Contractor shall make all necessary applications

and arrangements and pay all fees and charges for all temporary wirings, switches, connections, meters and monthly bills for power and light

necessary for the proper completion of this Contract. There shall be sufficient

electric lighting so that all works may be done in a workmanlike manner when there is no sufficient daylight or during night work.

4. LOGBOOK

A logbook shall be maintained by the Field Engineer at all times reflecting time extensions,

work suspensions, change/extra work orders and circumstances, affecting the progress of

work, to be signed by both the Field Engineer and the Contractor.

5. CONSTRUCTION CPM

The CPM network shall be the basis of the contractor in completing the project in the

prescribed period of time.

The CPM shall be updated by the Contractor when required by the Project Manager but not more than once per month.

6. PROJECT SIGNS

The Contractor shall furnish, erect and maintain a minimum of two (3) project signs (3’x6’) in accordance with the Standard Drawings. The location for the erection of these signs by

the Contractor shall be as directed by the Owner.


131


7. PROVISIONAL ACCEPTANCE FOR SECTION OF WORK

Provisional Acceptance of Sections of the Work will be decided by DCWD during the course

of construction so that sections may be immediately set into operation by the Owner.

After Provisional Acceptance of a section of his work, the Contractor shall not be responsible

for any failure due to defective operations of said section by the Owner. However, the Contractor shall be held responsible for any failure due to a defect of the equipment

furnished by him or of the installation work performed by him, during the life of the guarantee period.

A Certificate of Final Acceptance shall be issued by the Owner’s approval upon completion

and acceptance of the last section of the work. The guarantee period shall start from the

issuance of the Certificate of Provisional Acceptance for each section of the work except for the last section completed in which case the guarantee period shall start from the issuance

of the Certificate of Final Acceptance.

8. INSURANCE FOR GOODS IN TRANSIT

All such insurance shall be secured upon terms and conditions consistent with good

commercial practices for the full value of the insured materials.

It is understood that the insurance shall include all risks incident to the delivery of goods from port of entry, if imported, or place of destination. All offshore procurements shall be

covered by sufficient marine insurance while in transit.

9. TOOLS AND OTHER EQUIPMENT TO BE PROVIDED BY THE CONTRACTOR

The Contractor shall make available at the site during the life of this Contract, subject to the

inspection of the Owner and the Project Manager or as may be required by the Project

Manager, valves and fittings, mechanical piping, and other appurtenances.

10. WORKMEN’S IDENTIFICATION BADGES AND SAFETY GEARS

The Contractor shall provide all his men working in the project with proper identification

badges and safety gears.

11. PLANT, METHOD AND APPLIANCES

The Contractor shall provide and operate compressors, pneumatic tools, pumps, concrete mixers, buggies, vibrators, power driven tampers, heavy duty trucks, trailers, pick-up trucks,

dump trucks and other construction equipment, tools and appliances necessary to perform

and insure a rate of progress sufficient to complete the work at the specified period and at the same time effect a satisfactory quality of work. If at any time, in the opinion of the

Project Manager, the construction equipment and tools appear inadequate and insufficient to maintain the quality and quantity for proper prosecution of the work; the Contractor shall

provide the additional equipment and tools at no extra cost to the Owner; it is being

understood and agreed upon that the cost of providing and operating all equipment and tools required and necessary for proper prosecution of the work and maintaining satisfactory

quality are included in the Contractor’s Bid .

12. JOINT SURVEY

Prior to the start of the project, the Contractor together with the representative from Owner

shall conduct a joint topographic and profile survey at the project site. The joint survey shall be strictly performed at the line where the pipe shall be laid. The survey data shall be

computed and plot by the Contractor and submit it to the Project Manager for checking and


132


review. The plotted survey data will be the basis for the final profile of the natural ground

line where the pipe shall be laid.

13. CONSTRUCTION SAFETY

a. General Safety within Construction Premises

The provision for personal protective equipments, danger signs, barricades, and safety

instructions for workers, employees, public, and visitors, such as, housekeeping, walkway surfaces, means of access, i.e. stairs, ramps, floor openings, elevated

walkways, runways, platforms and light.

b Personal Protective Equipments

The Contractor should provide adequate and approved type of protective equipments

(hard hats, safety glasses with side-shields, rubber boots). Workers within the construction project site shall be required to wear the necessary Personal Protective

Equipment (PPE) at all times.

Construction workers who are working from unguarded surfaced six (6) meters or

more above grade, temporary or permanent floor platform, scaffold or where they are exposed to the possibility of falls hazardous to life or limb, must be provided with

safety harnesses and life lines.

Specialty construction workers must be provided with special equipment, such as

specialized goggles or respirators for welders and painters or paint applicators.

All other persons who are either authorized or allowed to be at the construction site shall wear appropriate PPE.

c. Safety Personnel

(i) The contractor should provide a full time officer, who shall be assigned as the general construction safety and health officer to oversee full time the overall

management of the Construction Safety and Health Program.

(ii) The general construction safety and health officer shall frequently monitor and

inspect any health and safety aspect of the construction work being undertaken. He shall also assist government inspectors in the conduct of safety and health

inspection at any time whenever work is being performed or during the conduct of accident investigation.

14. DAMAGES

In the event the existing laid pipes of the owner, subscriber loop or communication facilities of the telecommunication companies, or any properties owned by the private establishments

have been damaged during construction, the Davao City Water District will not be held liable

or obliged to pay for it. The Contractor must assure that there are no properties, whether owned or not by the DCWD, will be damaged; otherwise these must be properly restored by

the Contractor.

15. WORKING/CALENDAR DAYS

The term “Working Day” refers to working days in the government service. The term

“Calendar Day” refers to the days in a week, including Saturdays, Sundays and holidays. Whenever the word “day” is used, it shall refer to calendar day.


133


16. INSPECTION OF THE WORK SITE

Contractor shall inspect the site of the work by personal examination of the location of the

proposed work and the actual visualization of the work to be done. He should be aware of the conditions, which might affect the execution of this contract and has made provisions in

his bid.

17. TEMPORARY ACCESS ROAD

The Contractor shall at his own expense and risk, provides, operate and maintain the

temporary roads used by him and his vehicles for access to the site. These access roads shall be maintained such that access to the site is possible at all times for the by means of

light vehicles.

The Contractor shall also be entirely responsible for any damage caused by his staff to any

other roads used for access to the site and obtaining any approval from the authorities in connection with the use of the road.


134

DAVAO CITY WATER DISTRICT SECTION X. MATERIALS AND WORKMANSHIP


135


Section X. Materials and Workmanship


136



137


TABLE OF CONTENTS

1. SAFEGUARDING OF EQUIPMENT, MATERIALS AND WORK ...................................................... 139

2. NEW MATERIALS AND EQUIPMENT .................................................................................... 139

3. TITLE TO MATERIALS FOUND ON THE WORK ....................................................................... 139

4. DEFECTIVE EQUIPMENT, MATERIALS OR WORK ................................................................... 139

5. RUBBISH CONTROL ........................................................................................................ 139

6. DUST CONTROL ............................................................................................................. 139

7. CLEANING UP ................................................................................................................ 139

8. CHARACTER OF WORKMEN ............................................................................................... 140


138



139


1. Safeguarding of Equipment, Materials and Work

The Contractor shall properly safeguard all equipment, materials and work against loss,

damages, malicious mischief, or tampering by unauthorized persons until acceptance of the work by the Owner. Locked and covered storage or continuous surveillance by a watchman

shall be provided if required to accomplish this purpose.

2. New Materials and Equipment

Unless otherwise specifically shown, or permitted by the Project Manager, all materials and

equipment incorporated in the work shall be new and of current manufacture. The Project Manager may request the Contractor to furnish manufacturer's certificate to this effect.

3. Title to Materials Found on the Work

The Owner reserves the right to retain title to all materials developed and obtained from the operations connected with the work. Unless otherwise specified in the

Special Provisions, neither the Contractor shall have any right, title, or interest in or to any

such materials. The Contractor will be permitted to use in his work, without charge, any such materials that meet the requirements of the Specifications and Drawings.

4. Defective Equipment, Materials or Work

a. Inspection of the work shall not relieve the Contractor of any of his obligations under

the Contract. Even though the equipment, materials, or work required to be provided

under the Contract have been inspected, accepted, and estimated for payment, the Contractor shall, at his own expense, replace or repair any such equipment, materials, or

work found to be defective or otherwise not to comply with the requirements of the Contract up to the end of the maintenance and guarantee period.

b. Any equipment or materials brought upon the job site by the Contractor and subsequently rejected by the Project Manager as not complying with the requirements of

the Contract shall be removed immediately by the Contractor to a satisfactory distance from the job site.

c. If the Contractor shall fail to repair or replace unsatisfactory equipment or materials from the job site within seven (7) calendar days after being ordered to do so by the Project

Manager, the Project Manager, acting on behalf of the Owner, may make the ordered repairs or remove the condemned equipment or materials; and the Owner shall deduct

the cost thereof from any moneys due or to become due the Contractor.

5. Rubbish Control

During the progress of the work, the Contractor shall keep the site of the work and other

areas used by him in a neat and clean condition, and free from any accumulation of rubbish.

6. Dust Control

The Contractor shall at all times conduct his work so as to avoid unnecessary dust. He shall

provide adequate equipment and water as determined by the Project Manager to be necessary for accomplishment of this objective.

7. Cleaning Up

The Contractor shall promptly remove from the vicinity of the completed work all rubbish, unused materials, concrete forms, equipment, and temporary structures used during

construction.


140


8. Character of Workmen

Only qualified personnel and skilled workmen shall be employed on the site except in

positions normally occupied by unskilled labor. When required in writing by the Project Manager, the Contractor shall discharge any person who is, in the opinion of the Project

Manager, incompetent, disorderly or otherwise unsatisfactory and shall not again employ

such discharged person on the work except with the written consent of the Project Manager. Such discharged person shall not be the basis of any claim for damages against the Owner

or any of his agents. If the Contractor permits such a person on the work site without the consent of the Project Manager, this alone shall be sufficient to immediately suspend the

Contract until the Project Manager’s instructions have been fulfilled.


141

DAVAO CITY WATER DISTRICT SECTION XI. BIDDING FORMS

Section XI. Bidding Forms


142



143


TABLE OF CONTENTS

BID FORM ........................................................................................................................... 145

FORM OF CONTRACT AGREEMENT ............................................................................................. 146

OMNIBUS SWORN STATEMENT ................................................................................................ 147

BID SECURING DECLARATION: ................................................................................................ 149

SAMPLE FORMS .................................................................................................................... 151


144



145


Bid Form

Date: _________________________

IAEB1 No: ______________________

To: Davao City Water District

Address: K.m. 5, J.P. Laurel Avenue, Davao City

We, the undersigned, declare that:

(a) We have examined and have no reservation to the Bidding Documents, including Addenda, for

the Contract SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2;

(b) We offer to execute the Works for this Contract in accordance with the Bid and Bid Data Sheet,

General and Special Conditions of Contract accompanying this Bid;

The total price of our Bid, excluding any discounts offered in item (d) below is: [insert information];

The discounts offered and the methodology for their application are: [insert information];

(c) Our Bid shall be valid for a period of [insert number] days from the date fixed for the Bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon

us and may be accepted at any time before the expiration of that period;

(d) If our Bid is accepted, we commit to obtain a Performance Security in the amount of [insert percentage amount] percent of the Contract Price for the due performance of the Contract;

(e) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities from the following eligible countries: [insert information];

(f) We are not participating, as Bidders, in more than one Bid in this bidding process, other than

alternative offers in accordance with the Bidding Documents;

(g) Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any part of the

Contract, has not been declared ineligible by the Funding Source;

(h) We understand that this Bid, together with your written acceptance thereof included in your

notification of award, shall constitute a binding contract between us, until a formal Contract is

prepared and executed; and

(i) We understand that you are not bound to accept the Lowest Evaluated Bid or any other Bid that

you may receive.

Name:

In the capacity of:

Signed:

Duly authorized to sign the Bid for and on behalf of:

Date: ___________

1 If ADB, JICA and WB funded projects, use IFB.


146


Form of Contract Agreement

THIS AGREEMENT, made this [insert date] day of [insert month], [insert year] between

[name and address of PROCURING ENTITY] (hereinafter called the“Entity”) and [name and address of Contractor] (hereinafter called the “Contractor”).

WHEREAS, the Entity is desirous that the Contractor execute [name and identification number of contract] (hereinafter called “the Works”) and the Entity has accepted the Bid for [insert the amount in specified currency in numbers and words] by the Contractor for the execution and completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement, words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents shall be attached, deemed to form, and be read and

construed as part of this Agreement, to wit:

(a) General and Special Conditions of Contract;

(b) Drawings/Plans; (c) Specifications;

(d) Invitation to Apply for Eligibility and to Bid; (e) Instructions to Bidders;

(f) Bid Data Sheet;

(g) Addenda and/or Supplemental/Bid Bulletins, if any; (h) Bid form, including all the documents/statements contained in the Bidder’s

bidding envelopes, as annexes; (i) Eligibility requirements, documents and/or statements;

(j) Performance Security; (k) Credit line issued by a licensed bank, if any;

(l) Notice of Award of Contract and the Bidder’s conforme thereto;

(m) Other contract documents that may be required by existing laws and/or the Entity.

3. In consideration of the payments to be made by the Entity to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Entity to execute and

complete the Works and remedy any defects therein in conformity with the provisions

of this Contract in all respects.

4. The Entity hereby covenants to pay the Contractor in consideration of the execution

and completion of the Works and the remedying of defects wherein, the Contract Price

or such other sum as may become payable under the provisions of this Contract at the times and in the manner prescribed by this Contract.

IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day

and year first before written.

Signed, sealed, delivered by the (for the Entity)

Signed, sealed, delivered by the (for the Contractor).

Binding Signature of PROCURING ENTITY ________________________________________________

Binding Signature of Contractor ________________________________________

[Addendum showing the corrections, if any, made during the Bid evaluation should be attached with this agreement]


147


Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at

[address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to represent it in

the bidding for [Name of the Project] of the [Name of the Procuring Entity]; If a partnership, corporation, cooperative, or joint venture: I am granted full power and

authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign

government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true

and correct;

5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat,

the head of the Project Management Office or the end-user unit, and the project consultants

by consanguinity or affinity up to the third civil degree; If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee

(BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or

affinity up to the third civil degree;


148


If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and

Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by

consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:

a) Carefully examine all of the Bidding Documents;

b) Conducted site inspection and acknowledged all conditions, local or otherwise, affecting the implementation of the Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid, if any;

and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the SITE IMPROVEMENT AND

LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2.

9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or

representative of the government in relation to any procurement project or activity

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________,

Philippines.

_____________________________________ Bidder’s Representative/Authorized Signatory

[JURAT]

* This form will not apply for WB funded projects.


149


REPUBLIC OF THE PHILIPPINES )

CITY OF _______________________ ) S.S.

x-------------------------------------------------------x

BID-SECURING DECLARATION:

Invitation to Bid/Request for SITE IMPROVEMENT AND LANDSCAPING OF EXISTING

PANACAN RESERVOIR NO.1 AND NO.2

To: Davao City Water District

K.m. 5, J.P. Laurel Avenue, Bajada, Davao City

I/We2, the undersigned, declare that:

1. I/We understand that, according to your conditions, bids must be supported by a Bid Security, which may be in the form of a Bid-Securing Declaration.

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract

with any procuring entity for a period of two (2) years upon receipt of your Blacklisting Order; and, (b) I/we will pay the applicable fine provided under Section 6 of the

Guidelines on the Use of Bid Securing Declaration3, if I/we have committed any of the

following actions:

(i) Withdrawn my/our Bid during the period of bid validity required in the Bidding Documents; or

(ii) Fail or refuse to accept the award and enter into contract or perform any and all acts necessary to the execution of the Contract, in accordance with the Bidding Documents

after having been notified of your acceptance of our Bid during the period of bid validity.

3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof pursuant to

your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice to

such effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to avail of said right;

(c) I am/we are declared as the bidder with the Lowest Calculated and Responsive

Bid/Highest Rated and Responsive Bid4, and I/we have furnished the

performance security and signed the Contract.

1 Select one and delete the other. 2 Select one and delete the other. Adopt same instruction for similar terms throughout the document. 3 Issued by the GPPB through GPPB Resolution 03-2012 on 27 January 2012. 4 Select one and delete the other.


150


IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____

day of [month] [year] at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED REPRESENTATIVE]

[Insert signatory’s legal capacity] Affiant

SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were

identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature

appearing thereon, with no. ______ and his/her Community Tax Certificate No. _______ issued on ______ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________

Notary Public for ______ until _______ Roll of Attorneys No. _____

PTR No. __, [date issued], [place issued] IBP No. __, [date issued], [place issued]

Doc. No. ___ Page No. ___

Book No. ___

Series of ____.


151

DAVAO CITY WATER DISTRICT SAMPLE FORMS

Checklists and Sample Forms


152



153


Checklist of Technical & Financial Envelope Requirements for Bidders

The Eligibility Documents shall contain the following:

CLASS “A” DOCUMENTS

Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority

(CDA) for cooperatives

Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located

Statement of all On-going Government & Private Construction Contracts including contracts awarded but not yet started (sample form attached)

Supported with the following:

1. Notice of Award 2. Notice to Proceed

3. Certificate of Accomplishments signed by the owner or Project Engineer

Statement of all Completed Government & Private Construction Contracts (sample form attached)


1. Certificate of Completion or Certificate of Acceptance

Statement of all completed government and private construction contracts which are similar

to the contract to be bid (sample form attached)


1. Contract 2. Certificate of Completion or Certificate of Acceptance

Valid Philippine Contractors Accreditation Board (PCAB) license and registration for the type

and cost of the contract for this Project

Classification: General Building

Category (Minimum Requirement): D

Project Kind and Respective Size Range: Small B for Building or Industrial Plant

Audited financial statements, showing, among others, the prospective total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized

institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission

Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR

NFCC computation in accordance with ITB Clause 5.5


154


CLASS "B" DOCUMENTS

If applicable, valid Joint Venture Agreement (JVA) or, in lieu thereof, duly notarized statements from all the potential joint venture partners stating that they will enter into and

abide by the provisions of the JVA in the instance that the bid is successful shall be included in the bid

The Technical Component shall contain the following:

Bid Securing Declaration

Bid security in any of the following forms:

1. The amount of PhP21,925.34 (2% of ABC), if bid security is in cash,

cashier’s/manager’s check, Bank draft/guarantee or an irrevocable letter of credit issued by a foreign bank, it shall be accompanied by a confirmation from a Universal or

Commercial Bank

2. The amount of PhP54,813.35 (5% of ABC), if bid security is in Surety Bond;

accompanied by a certification specific for the project to be bid, coming from an authorized Insurance Commission that a surety or insurance company is authorized to

issue such instrument

Project Requirements, which shall include the following:

1. Organizational chart for the contract to be bid

2. List of contractor’s personnel (viz, project Manager, Project Engineers, Materials

Engineers, and Foremen), to be assigned to the contract to be bid, with their complete qualification and experience data


1. Individual resume/bio-data (sample form attached) 2. PRC License of the (professional) personnel.

3. List of contractor’s equipment units, which are owned, leased, and/or under purchase

agreements, supported by certification of availability of equipment from the equipment lessor/vendor for the duration of the project

The Prospective Bidder shall enumerate hereunder the equipment units it owned, under leased, and or under purchase agreement that it shall commits

to use exclusively in the project which include among others the minimum equipment requirements as follows:

- 1 unit Compactor - 2 units Welding Machine

- 1 unit Water Pump/Dewatering Pump - 2 units Concrete Mixer (1- bagger)


Duly Signed Statement of Availability of Equipment (owned or leased);(sample form attached)


155


Proof of ownership (O.R/C.R/Deed of absolute sale) for owned

equipment

Certification of Availability of Equipment from the Equipment Lessor/Vendor

Sworn statement in accordance with Section 25.2(b)(iv) of the IRR of RA 9184 and using the form prescribed in Section XI. Bidding Forms.

The Financial Component shall contain the following:

Financial Bid Form (sample Form attached)

Filled-up and signed prescribed form of the BILL OF QUANTITIES with their Bid Prices as indicated in Section VIII of the bidding documents.

Detailed Cost Estimates for each pay item in the Bill of Quantities. The Direct Cost shall show itemized computation of materials, labor, equipment rental, fuel and oil. The Indirect

Cost such as overhead/contingencies/miscellaneous, profit and the applicable taxes as required by law shall also be shown in coming up with the bid. “Follow the prescribed form for this purpose as indicated in Section XI of the Bidding Documents”.

Price lists indicating the unit prices of construction materials, labor rates and equipment rentals. “Follow the prescribed form for this purpose as indicated in Section XI of the Bidding Documents”.

DAVAO CITY WATER DISTRICT Name of Contract: SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIR NO.1 AND NO.2

Location: CARLOS P. GARCIA HIGHWAY, PANACAN, DAVAO CITY

156


Statement of all On-going Government & Private Construction Contracts including contracts awarded but not yet started

Business name: ___________________________________ Business Name: __________________________________

Note: This statement shall be supported with:

1. Notice of Award 2. Notice to Proceed 3. Certificate of Accomplishments signed by the owner or Project Manager

Submitted by : ___________________________________________________

(Printed Name & Signature)

Designation : ___________________________________________________

Date : ___________________________________________________

Name of

Contract/Location Project Cost

a. Owner’s Name

Nature of Work

Contractor’s Role a. Date Awarded % of Accomplishment

Value of Outstanding Works b. Address

Description % b. Date Started

c. Telephone Nos. c. Date of Completion Planned Actual

Government

Private

Total Cost



157


Statement of all Completed Government & Private Construction Contracts

Business Name: ________________________________________________

Business Address: ______________________________________________

Name of Contract

a. Date Awarded a. Amount at Award a. Owner’s Name

Nature of Work

Contractor’s Role

b. Contract Effectivity b. Amount at Completion b. Address Description %

c. Date Completed c. Duration c. Date Completed

Government

Private

Note: This statement must include a project with a scope of work of installation of at least 50hp VTP or Submersible Pump and shall be supported with: 1. Certificate of Completion or Certificate of Acceptance

Submitted by : ___________________________________________________


Designation : ___________________________________________________

Date : ___________________________________________________



158


Statement of all Completed Government & Private Construction Contracts which are similar in nature

Business Name: ________________________________________________

Business Address: ______________________________________________

Name of Contract

a. Owner’s Name Nature of

Work Scope of Works

Contractor’s Role a. Amount at Award a. Date Awarded

b. Address Description %

b. Amount at Completion b. Contract Effectivity

c. Telephone Nos. c. Duration c. Date Completed

Government

Private

Note: This statement shall be supported with: 1. Contract 2. Certificate of Completion or Certificate of Acceptance

Submitted by : ___________________________________________________


Designation : ___________________________________________________

Date : ___________________________________________________



159


LIST OF EQUIPMENT, OWNED OR LEASED AND/OR UNDER PURCHASE AGREEMENTS, PLEDGED TO THE PROPOSED CONTRACT

Business Name: _______________________________________________

Business Address: _____________________________________________

Description Model/Year Capacity/Performance/Size Plate No. Motor No./Body

No. Present Location Condition

Proof of Ownership/Lessor

or Vendor

A. Owned

i.

ii.

iii.

iv.

B. Leased

i.

ii.

iii.

iv.

c. Under Purchased Agreement

i.

ii.

iii.

Notes: 1.) The Prospective Bidder shall enumerate hereunder the equipment units it owned, under leased, and or under purchase agreement that it shall commit to use exclusively in the project which include among others the minimum equipment requirements as follows: 1. 1 unit Compactor 2. 2 units Welding Machine 3. 1 unit Water Pump/Dewatering Pump 4. 2 units Concrete Mixer (1- bagger)

2. This form shall be supported with the STATEMENT OF AVAILABILITY OF EQUIPMENT Submitted by: ___________________________________________________

(Printed Name & Signature of the Authorized Signing Official)

Name of Firm/ Bidder: ___________________________________________

Designation: ___________________________________________________

Date: ___________________________________________________

DAVAO CITY WATER DISTRICT Name of Contract: SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN RESERVOIRNO.1 AND NO.2

Location: CARLOS P. GARCIA HIGHWAY, DAVAO CITY

160


Standard Form Number: SF-INFR-18B-1 Revised on: July 29, 2004

STATEMENT OF AVAILABILITY OF EQUIPMENT

(Date of Issuance)

ENGR. EDWIN V. REGALADO

Acting General Manager Davao City Water District

K.m. 5, J.P. Laurel Avenue, Bajada, Davao City Attention : MILDRED G. AVILES

The Chairperson Bids and Awards Committee – B

Dear Sir:

In compliance with the requirements of the DAVAO CITY WATER DISTRICT-BAC-B for the bidding of the SITE IMPROVEMENT AND LANDSCAPING OF EXISTING PANACAN

RESERVOIR NO.1 AND NO.2, we certify the availability of equipment that __(Name of the Bidder)__ owns, has under lease, and/or has under purchase agreements, that may be used for the

construction contract stated below.

(State here the list of equipment which are under lease and/or under purchase agreement.

______________________

______________________

______________________

______________________

Very truly yours,

(Name of Representative) (Position) (Name of Bidder)



161




162


Qualification of Key Personnel Proposed to be Assigned to the Contract

Business Name : ___________________________________________________

Business Address : ___________________________________________________

__________________________________________________

_

Project Manager /

Engineer

Materials Engineer Foreman Construction Safety and

Health Personnel

Other positions deemed

required by the Applicant for this project

1 Name

2 Address

3 Date of Birth

4 Employed Since

5 Experience

6 Previous Employment

7 Education

8 PRC License

Minimum Requirements

: Project Manager / Engineer

: Materials Engineer

: Foreman

Note : Attached individual resume/bio-data and PRC License of the (professional) personnel.

Submitted by : _________________________


Designation : _________________________

Date : _________________________



163


Standard Form Number: SF-INFR-47 Revised on: August 11, 2004

KEY PERSONNEL (FORMAT OF BIO-DATA)

Give the detailed information of the following personnel who are scheduled to be assigned as full-time field staff for the project. Fill up a form for each person.

- Authorized Managing Officer / Representative

- Sustained Technical Employee

1. Name : ________________________________________________

2. Date of Birth: ___________________________________________

3. Nationality: _____________________________________________

4. Education and Degrees: ___________________________________

5. Specialty: ______________________________________________

6. Registration: ___________________________________________

7. Length of Service with the Firm: _____Year from____ (months) _____ (year) To ____ (months) _____ (year)

8. Years of Experience: ______________________________________

9. If Item 7 is less than ten (10) years, give name and length of service with previous

employers for a ten (10)-year period (attached additional sheet/s), if necessary:

Name and Address of Employer Length of Service

_________________________ _____ year(s) from _______ to ______

_________________________ _____ year(s) from _______ to ______ _________________________ _____ year(s) from _______ to ______

10. Experience:

This should cover the past ten (10) years of experience. (Attached as many pages as necessary to show involvement of personnel in projects using the format below).

1. Name : _____________________________________

2. Name and Address of Owner : _____________________________________

3. Name and Address of the Owner’s Engineer : _____________________________________

(Consultant)

4. Indicate the Features of Project

(particulars of the project components and any other particular

interest connected with the project) :______________________________________



164


5. Contract Amount Expressed in

Philippine Currency : ________________________________________

6. Position : ________________________________________

7. Structures for which the employee

was responsible : ________________________________________

8. Assignment Period : from ______ (months) _______ (years)

: to _______ (months) _______ (years)

___________________________

Name and Signature of Employee

It is hereby certified that the above personnel can be assigned to this project, if the contract is awarded to our company.

_____________________________ _________________________________ (Place and Date) (The Authorized Representative)



165


Standard Form Number: SF-INFR-44 Revised on: August 11, 2004

Contractor’s Organizational Chart for the Contract

Submit Copy of the Organizational Chart that the Contractor intends to use to execute the Contract if awarded to him. Indicate in the chart the names of the Project Manager, Project Engineer, Bridge

Engineer, Structural Engineer, Materials and Quality Control Engineer, Foreman and other Key Engineering Personnel.

Note: 1. This organizational chart should represent the “Contractor’s Organization” required for the Project, and not the organizational chart of the entire firm. 2. The Bidders shall comply with and submit sample form SF-INFR-46 for each of such key personnel. 3. Each such nominated engineer/key personnel shall comply with and submit sample forms SF- INFR-47 and SF- INFR-48. 4. All these are required to be in the Technical Envelope of the Bidder.

Attach the required Proposed Organizational Chart for the Contract as stated above

166


(Name of Company)

DETAILED COST ESTIMATES

Project Name: ____________________________

Project Location: __________________________

Pay/Work Item No.: _____________________________ Unit: _____________________

Description: _______________________________ Qty: _____________________

No. Description Unit Qty. Unit Cost Amount

DIRECT COST

A. MATERIALS

Ex. Red Lead Primer; etc gals. 1.00 350.00 350.00

Sub.-Total A: 350.00

B. LABOR

Ex. 2 Painter; etc day 2 300.00 1,200.00

Sub.-Total B: 1,200.00

C. EQUIPMENT

Ex. 1 Generator Set; etc. hour 24 500.00 12,000.00

Sub.-Total C: 12,000.00

D. FUEL/OIL

Ex. Gasoline; etc. liters 10 50.00 500.00

Sub.-Total D: 500.00

Total Direct Cost (DC): 14,050.00

INDIRECT COST

E. OCM

F. PROFIT

Total Indirect Cost (IDC): E + F

Total Cost (TC): DC + IDC

G. TAXES

TOTAL (including Tax):

TOTAL UNIT COST:

Note: Follow the above format in preparing the detailed cost estimates to have a uniform format

during submission of bids.

________________________ Chairman/President _________________________ Name of Bidder

167


(Name of Company)

PRICE LISTS

Project Name: ____________________________

Project Location: __________________________

Description Unit Unit Prices

A. MATERIALS

Ex. Portland Cement bag 210.00

Sand cu.m 600.00

Gravel cu.m 800.00

Boulders; etc. cu.m 600.00

B. LABOR

Ex. Carpenter day 300.00

Mason day 350.00

Steelman day 350.00

Welder; etc day 350.00

C. EQUIPMENT

Ex. Bulldozer Komatsu hour 3620.00

Welding Machine day 600.00

Water Truck day 12,000.00

Generator Set; etc. hour 500.00

D. FUEL/OIL

Ex. Gasoline; etc liters 50.00

Note: Follow the above format in preparing the price lists to have a uniform format during submission

of bids.

_________________________ Chairman/President _________________________ Name of Bidder