BIM-MEPAUS Construction Innovation 2014 Forum€¦ · Construction Innovation 2019 Forum | Presenter Guidelines 4 Invitation to participate AMCA is pleased to invite you to participate

Construction Innovation 2019 Forum | Presenter Guidelines

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PRESENTER

GUIDELINES

CONSTRUCTION INNOVATION FORUM

22 – 23 AUGUST 2019

MELBOURNE CONVENTION AND EXHIBITION CENTRE


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Liability Disclaimer

AMCA and / or BIM-MEPAUS makes no warranty, expressed or implied, including but not limited to any

implied warranties of merchantability and fitness for a particular purpose, nor assumes any legal

liability or responsibility for the accuracy, completeness, or usefulness of the information in this

document.

In no event shall AMCA and / or BIM-MEPAUS or its agents be liable for damages or losses resulting

from your use of, or reliance on, the information provided in this document.

COPYRIGHT

© BIM-MEPAUS

All rights reserved.


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Contents

INVITATION TO PARTICIPATE ...................................................................................................................................... 4

Event Information .............................................................................................................................................................. 5

Date and location .............................................................................................................................................................. 5

About the venue ................................................................................................................................................................ 5

Delegate profile ................................................................................................................................................................. 5

Key Contacts ....................................................................................................................................................................... 6

INFORMATION FOR PROSPECTIVE PRESENTERS ...................................................................................................... 7

Becoming a presenter ....................................................................................................................................................... 7

Session types and formats ................................................................................................................................................ 7

Session lengths .................................................................................................................................................................. 7

Categories ........................................................................................................................................................................... 8

Experience Level ................................................................................................................................................................. 8

Presenter expectations ...................................................................................................................................................... 8

Please avoid ........................................................................................................................................................................ 8

SELECTION CRITERIA AND APPROVAL PROCESS ...................................................................................................... 9

ACCEPTANCE OF ABSTRACT ........................................................................................................................................ 9

PRESENTER EXPECTATIONS ....................................................................................................................................... 10

General expectations ....................................................................................................................................................... 10

Timeline for submissions ................................................................................................................................................ 10

Preparation ....................................................................................................................................................................... 10

Technology ....................................................................................................................................................................... 10

Presentation distribution ................................................................................................................................................ 11

Feedback Forms ............................................................................................................................................................... 11

Language .......................................................................................................................................................................... 11

At the Forum .................................................................................................................................................................... 12

Conduct ............................................................................................................................................................................ 12

Advertising and marketing ............................................................................................................................................. 13

Notice of Cancellations ................................................................................................................................................... 14

PRESENTER ENTITLEMENTS ....................................................................................................................................... 15

Presenter Entitlements .................................................................................................................................................... 15

International Presenter Entitlements ............................................................................................................................. 15

General Entitlements ....................................................................................................................................................... 16

GENERAL GUIDELINES ................................................................................................................................................. 17

For a successful presentation ......................................................................................................................................... 17

Review and feedback ...................................................................................................................................................... 17

Presenter Community...................................................................................................................................................... 17

PRESENTER AGREEMENT ............................................................................................................................................ 18


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Invitation to participate

AMCA is pleased to invite you to participate as a presenter at the Construction Innovation 2019 Forum.

Organised and hosted by the Air Conditioning and Mechanical Contractors’ Association (AMCA), the

Forum will be held at the Melbourne Convention and Exhibition Centre 22 – 23 August 2019.

The Construction Innovation Forum has become one of the preeminent BIM events hosted in the Asia

Pacific and is a significant activity on the Australian building and construction calendar annually.

With consideration on demonstrating how technological advances meet best practice applications, the

program is designed to bring together thought leaders and practitioners from across the world to

discuss and share information at an industry level.

The focus of the Forum is on the demonstration of how BIM technologies and practices are being

successfully used by companies across the world to increase their efficiency, productivity and profitability

– at every stage of the project lifecycle.


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Event information

Date and location When: 22 – 23 August 2019

Where: Melbourne Convention and Exhibition Centre

Level 2, 2 Clarendon Street

Melbourne VIC 3000

About the venue The Melbourne Convention and Exhibition Centre (MCEC) is an award-

winning conference center located in the heart of the city.

The MCEC offers everything needed for a world class event: architecturally

designed spaces, cutting edge technology, creative catering services and

experienced staff.

Located along the Yarra River, the MCEC is easily connected to all

Melbourne’s attractions including accommodation to suit all tastes and

budgets; acclaimed restaurants; sporting, music and theatre venues.

For further information visit www.mcec.com.au

Delegate profile The conference is expected to attract over 300 - 400 delegates from across

the entire building and construction lifecycle:

• Architects

• Builders

• Consultants

• Contractors

• Building suppliers

• Developers

• Facility managers

• Government

• Quantity Surveyors

• Technology leaders

While most attendees are members of the Asian Pacific region, several

representatives are expected from North America and Europe. Delegates

also include a range of company representatives:

• Managing Directors

• Engineers

• Procurement

• BIM Practitioners

• Technology managers

• Business development

http://www.mcec.com.au/


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Key contacts The Construction Innovation Forum is hosted by the Air Conditioning

and Mechanical Contractors’ Association (AMCA).

Please contact our helpful staff should you have any queries about

the Presenter Guidelines, the venue, or any other aspect of the event

or initiative.

Event Coordinator: [email protected]

Sponsorship Manager [email protected]

Presenter Manager: [email protected]

Address: AMCA

30 Cromwell Street

BURWOOD VIC 3125

Phone: +61 3 8831 2800

Facsimile: +61 3 9888 8459

mailto:[email protected]



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Information for prospective presenters

Becoming a

presenter

There are two ways to participate at the Construction Innovation Forum:

1. Submit an abstract and have it accepted by the BIM-MEPAUS

Project Board.

2 . Being invited to present on a given topic.

Session types and

formats

Presenters are requested to abide by the following accepted formats:

Technical Presentation

The presentation is delivered from the front of the room in an

auditorium style layout, usually accompanied by audio-visual media.

The size of the session typically ranges from 300 - 400 attendees.

Technical presentations ideally focus on “best practice” solutions or

case studies.

Facilitated Forum

Presentations take the form of a workshop, roundtable or panel type

discussion. The presenter is expected to facilitate discussion on a

specific topic or topics with training, learning and development

outcomes in mind.

Session lengths

The following durations are offered as a guide only and are subject to

change or negotiation:

• Technical presentation: 30 - 40 minutes

• Facilitated sessions: 50 - 60 minutes

• Keynote presentations: 50 - 60 minutes

Technical presentations are expected to allow 5 - 10 minutes for

questions within the allocated time. For example, a 60-minute session

might include a formal 50-minute presentation, followed by 10 minutes

of question time.


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Categories

Abstracts are to be classified under the following categories:

• Head Contractors

• Property Owner or developer

• Consultants and Contractors

• BIM Management

• Construction

• Operation and Facility Management

• Government

• Quantity Surveyor

• Estimation

• Visualization

• Analysis

• Third Party Tools

Experience level Each session is required to have an experience level nominated by the

presenter. Presenters are to ensure their nominated experience level

matches the content in their presentation. Feedback from previous

Forums suggest that attendees are looking for more advanced content;

therefore, we are seeking abstracts in the following experience levels:

• Intermediate;

• Advanced;

• Expert; and

• All levels (Forums etc.)

Presenter

expectations

Once an individual has an abstract accepted or is invited to present,

presenters are requested to abide by the expectations outlined in this

document. Presenters will also have access to secretariat assistance

from the Construction Innovation Forum organisers upon request.

Please avoid

The BIM-MEPAUS Project Board wishes to promote a training, learning

and development environment. It has been our experience that

‘marketing’ presentations are received negatively. Consequently, we

request that you avoid sales pitches and excessive self-promotion.


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Selection criteria and approval process

Submitted abstracts will be reviewed by the BIM-MEPAUS Project Board, keeping in mind the Forum’s

objectives, time and resource constraints.

Selection criteria for approval shall include, but not be limited to, the following:

• Proposed session title matches proposed content;

• Experience of the presenter;

• Previous ratings of the presenter and/or topic;

• Relevance of topic to BIM and/or construction innovation;

• Potential benefit and interest to delegates;

• Amount and quality of proposed content;

• Proposed content matches proposed duration and skill level; and

• Number of like topics received.

Acceptance of abstract

AMCA will advise all prospective presenters by email if their abstract is accepted.

Upon review of submitted abstracts, Construction Innovation Forum organisers may contact you to

suggest changes to your subject matter, mode of presentation, or experience level to more closely align

with the Forum objectives.

To promote diversity and equity, we are placing a limit of one presentation per author.

If accepted, it is expected that planning by both the presenter and the AMCA will begin to ensure

sessions are in conjunction with the Forum guidelines.

AMCA recognises the amount of work involved in the developing your presentations and advises all

presenters to allow enough time for a professional and informative presentation to be delivered.


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Presenter expectations

General

expectations

Presenters are reminded to prepare a professional, training

quality presentation that ideally focuses on “best practice”

solutions or case studies.

Timeline for

submissions

Presenters are requested to submit their handouts and / or

presentations by the advertised due dates.

Preparation The Construction Innovation Forum Presentation Manager will

maintain regular contact to ensure that the development of the

presentation remains on track.

Presenters will be provided with a Forum branded Microsoft

PowerPoint template (if requested) upon which to prepare their

presentation. Other formats may be used by arrangement with

the Construction Innovation Forum Presentation Manager

(Adobe Captivate, Prezi etc.).

Presenters are referred to the Forum archive on the BIM-MEPAUS

website for examples of past presentations.

Technology Presentations are expected to be accompanied by visual digital

media such as PowerPoint slides, Adobe Captivate, Prezi, audio,

video etc.

Presenters are to nominate their preferred software

requirements, which will be accommodated to the best of our

ability.

Forum organisers will ensure that agreed software is installed

onto the venue’s audio visual hardware prior to the event.

Any changes to the required software should be communicated

to the Construction Innovation Forum Presenter Manager or

Event Coordinator at least 30 days prior to the Forum. Failure to

provide software requirements or datasets more than seven days

prior to the Forum will be the presenter’s responsibility.


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Presentation

distribution

Once an abstract has been accepted, AMCA expects to receive a

detailed handout of your presentation for distribution to

attendees.

Please notify Construction Innovation Forum organiser’s if

commercial sensitivities preclude.

An electronic copy of both the presentation and handouts are

required in advance so that digital media can be uploaded and

hardcopies printed. Presenters will be advised of these dates.

The handout and presentation will be made available on the

BIM-MEPAUS website for downloads, and will therefore become

public domain following the forum.

It is the presenter’s responsibility to ensure that no elements or

images are in breach of any confidentiality agreements and that

all copyright is owned (original content) or that permission has

been received from the copyright owner.

Presenters are to be aware that copies of presentations and

handouts will be distributed across multiple continents.

At the conclusion of the 2019 Forum, you will receive formal

correspondence seeking your authorisation to upload your

presentation to the BIM-MEPAUS website.

Feedback forms

Presenters are requested to provide a short feedback sheet for

attendees in relation to the content presented. This is required

for the approval Career Professional Development (CPD) to

attendees by relevant industry members.

Language Presentations are to be prepared in English. If required, a

translator can be organised prior to the Forum at the presenter’s

own expense. Translation will need to be resolved to the mutual

satisfaction of both parties.


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At the Forum Presenters will be expected to have loaded and tested their

presentations on the audio visual equipment provided. This can

be done the day before, or the morning of, their nominated

timeslot.

Presenters can expect to have an introduction prior to the start

of their session, and to have a room attendant assist with

timekeeping and general order during the presentation.

Presenters will also have access to on-site technical support for

any last minute audio-visual issues.

Conduct AMCA Forums are professionally run for the benefit of the

industry. Presenters are expected to conduct themselves in a

professional manner at all times.


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Advertising and

marketing

Presenters will be introduced by a third party, usually the

Construction Innovation Forum organisers.

Presenters are permitted to provide a biographical overview,

including a description of their respective employers. This should

take no longer than two minutes.

The integrity and quality of the Forum is undermined by overly-

aggressive sales pitches and reflects poorly on both the AMCA,

and the presenter. If sales and marketing is your primary

objective, sponsorship and exhibition packages are available.

Please see the Sponsorship and Exhibition Prospectus for more

information.

Based on feedback from previous years, the best form of

advertising is a high quality, training or case study oriented

presentation.

Handouts with information advertising the presenter’s wares

may be provided. These are to be limited to no more than 150

words. Brochures can be included in the session handouts and

are not to be distributed at the door without prior written

consent of the Construction Innovation Forum organisers.

Company banners or other promotional materials are not to be

displayed during your presentation.


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Notice of

cancellations

In submitting your abstract, you agree that you and / or a co-

author will be registered to the Forum to present the successful

presentation.

If you are unable to present for any reasons, Construction

Innovation Forum organisers reserve the right to find a

substitute presenter to present the same abstract.

Please notify us immediately should you be unable to present.

If you have submitted your presentation and are subsequently

unable to present on the day of the Forum, please make all

efforts possible to find a replacement presenter. Alternatively,

Construction Innovation Forum organisers will seek to identify a

substitute presenter to present your material on your behalf.

Organisers will ensure you receive credit for your presentation.

At their discretion, Construction Innovation Forum organisers

may choose to pass on associated costs to an accepted

presenter who fails to advise of a last-minute cancellation. These

include, but are not limited to, flights, meals and

accommodation costs.


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Presenter entitlements

Presenter

entitlements

Presenters have been divided into the following three categories

and their specific entitlements are as follows:

General Topic

Complimentary registration will be offered to the primary author

of each successful abstract. Travel and accommodation is at the

author’s own expense.

Software Specific Sessions

Complimentary registration will be offered to the presenter per

successful abstract. Travel and accommodation is at the

presenter’s own expense.

Panel Members

Invited members of any panel discussions will not be entitled to

the complimentary registration unless they have already

qualified in either of the two categories above.

International

presenter

entitlements

At the invitation of the Construction Innovation Forum only,

international keynote presenters are entitled to the following:

• Two return, economy class airfares for you and your

partner

• Transfers to and from Melbourne International Airport

• Three nights’ accommodation at the Pan Pacific, South

Wharf.

• Invitation to the exclusive presenters’ dinner at the

conclusion of day two

Upon notifying AMCA of your acceptance, we encourage you to

book return flights to Melbourne International Airport as soon as

possible. Event organisers aim to reimburse flight costs within 14

days.

In the event of cancellation, AMCA reserves the right to issue an

invoice to you or your company to recoup costs.


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General

entitlements

All presenters will be invited to join sponsors and the BIM-MEPAUS

Project Board for post Forum cocktails on Day one and Day two,

as well as a Presenters’ Dinner at the conclusion of Day two.

Presenters and their employers will receive acknowledgement in

the final plenary session of the Forum.

By way of presenting at the Construction Innovation 2019 Forum,

presenters will receive acknowledgement from their peers.

Given that the AMCA is a Continuing Professional Development

(CPD) Accredited Provider with the Victorian Building Authority,

we offer CPD points for registered Building Practitioners and

allied professionals. Presenters may be entitled to additional CPD

points depending on the professional associations they are

members of.


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General guidelines

For a successful

presentation

The following general guidelines are provided for a successful

presentation:

• Ensure presentations and handouts are written in

sentence case English

• Slides should be short and succinct

• Slides should be readable from the rear of the auditorium.

• Minimum font sizes (as provided in the presentation

template material) should be observed.

• Use attention grabbing colors and wording.

• Clearly communicate your information.

• Stay in control of your presentation.

• Avoid reading from the handout.

• Allow time for questions and answers at the conclusion

of your formal presentation.

Review and

feedback

AMCA is always looking at ways to improve all aspects of the

Forum. If, as an accepted or potential presenter, you have any

suggestions, please feel free to pass them on to the Construction

Innovation 2019 Forum Presenter Manager.

Presenter

Community

Construction Innovation Forum presenters and general interest

parties can utilise the BIM-MEPAUS website community to share

and discuss items.

Presenter agreement

To confirm your presentation application, kindly sign this document in the space provided and

return to the Presenter Manager: [email protected].

In addition to completing the presenter agreement, please ensure you provide the following:

• A short biography (up to 150 words)

• A title for your presentation

• A short abstract (up to 300 words) about your presentation topic.

• Hi Res Profile image of yourself

By submitting an abstract proposal, presenters acknowledge that they have read, understood

and agreed to abide by the requirements and conditions listed within the Presenter Guidelines.

Upon completing this application, your abstract will be reviewed by the BIM-MEPAUS Project

Board, who will endeavor to provide a response two weeks from the date of receipt.

Company Name:

Company Sector:

Contact Name:

Position:

Email:

Business Phone:

Mobile Phone:

Business Address:

Signature:

Date:


Documents

BIM-MEPAUS Construction Innovation 2014 Forum€¦ · Construction Innovation 2019 Forum | Presenter Guidelines 4 Invitation to participate AMCA is pleased to invite you to participate