Birth Reg Manual

8/13/2019 Birth Reg Manual

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Birth Registration in Minnesota

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Collecting birth data

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HIPAA and Data Privacy

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HIPAA recognizes the legitimate need for public health authorities and others responsible for

ensuring public health and safety to have access to protected health information to carry out

their public health mission.The Privacy Rule permits covered entities to disclose protected

health information, without authorization, to public health authorities who are legally

authorized to receive such reports for the purpose of preventing or controlling disease, injury

or disability. This would include, for example, the reporting of a disease or injury; reporting

vital events, such as births or deaths; and conducting public health surveillance, investigations,

or interventions. Excerpted from Health Insurance Portability and Accountability Act,

Privacy Rule; 45 CFR 164.512(b)(l)(i).

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Marital status and Paternity Establishment

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MN Statute 257.55 PRESUMPTION OF PATERNITY. Subdivision 1.

A man is presumed to be the biological father of a child if:(a) he and the child's biological mother are or have been married to each other and the

child is born during the marriage, or within 280 days after the marriage is terminated by

death, annulment, declaration of invalidity, dissolution, or divorce, or after a decree of

legal separation is entered by a court. The presumption in this paragraph does not apply

if the man has joined in a recognition of parentage recognizing another man as the

biological father under section 257.75, subdivision 1a;


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MN Statute 257.75 RECOGNITION OF PARENTAGESubdivision 1

The mother and father of a child born to a mother who is not married to the childs father nor to any

other man when the child was conceived nor when the child was born may, in writing, signed by

both of them before a notary public and filed with the state registrar of vital statistics, state and

acknowledge under oath that they are the biological parents of the child and wish to be recognized as

the biological parents. The recognition must be in the form prepared by the commissioner of human

services under subdivision 5, except that it may also include the joinder in recognition provisions

under subdivision 1a. The requirement that the mother not be married when the child was conceived

nor when the child was born does not apply if her husband or former husband joins in the

recognition under subdivision 1a.

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Special Situations

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MN Statute 144.218 REPLACEMENT BIRTH RECORDS Subdivision 1Adoption

Upon receipt of a certified copy of an order, decree or certificate of adoption, the state registrar shall

register a replacement vital record in the new name of the adopted person. The original record of birth

is confidential pursuant to section 13.02, subdivision 3, and shall not be disclosed except pursuant to

court order or section 144.2252. The information contained on the original birth record, except for theregistration number, shall be provided on request to a parent who is named on the original birth record.

Upon the receipt of a certified copy of a court order of annulment of adoption, the state registrar shall

restore the original vial record to its original place in the file.

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MN Statute145.902 SAFE PLACE FOR NEWBORNS; HOSPITAL DUTIES; IMMUNITY Subdivision 1 General

(a) A hospital licensed under sections 144.50 to 144.56 shall receive a newborn left

with a hospital employee on the hospital premises, provided that:(1) the newborn was born within 72 hours of being left at the hospital, as determined

within a reasonable degree of medical certainty; and

(2) the newborn is left in an unharmed condition.

(b) The hospital must not inquire as to the identity of the mother or the person

leaving the newborn or call the police, provided the newborn is unharmed when presented

to the hospital. The hospital may ask the mother or the person leaving the newborn about

the medical history of the mother or newborn but the mother or the person leaving the

newborn is not required to provide any information. The hospital may provide the mother

or the person leaving the newborn with information about how to contact relevant social

service agencies.

Subd. 2.Reporting.

Within 24 hours of receiving a newborn under this section, the hospital must inform

the local welfare agency that a newborn has been left at the hospital, but must not do so

before the mother or the person leaving the newborn leaves the hospital.

Subd. 3.Immunity.

(a) A hospital with responsibility for performing duties under this section, and any

employee, doctor, or other medical professional working at the hospital, are immune from

any criminal liability that otherwise might result from their actions, if they are acting in

good faith in receiving a newborn, and are immune from any civil liability that otherwise

might result from merely receiving a newborn.

(b) A hospital performing duties under this section, or an e mployee, doctor, or other

medical professional working at the hospital who is a mandated reporter under section


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626.556, is immune from any criminal or civil liability that otherwise might result from

the failure to make a report under that section if the person is acting in good faith in

complying with this section.

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Entering a birth record electronically

MN Statute 144.215 BIRTH REGISTRATIONSubdivision 1. When and where to file.

A record of birth for each live birth which occurs in this state shall be filed with the state registrar

within five days after the birth.Subd. 2 Rules Governing birth registration.

The commissioner shall establish by rule an orderly mechanism for the registration of births

including at least a designation for who must file the birth record, a procedure for registering births

which occur in moving conveyances, and a provision governing the names of the parent or parents to

be entered on the birth record

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BAIC INFOMAION PAGE

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CHILD BIH INFOMAION PAGE

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CHILD MEDICAL INFOMAION PAGE

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MOHE DEMOGAPHIC INFOMAION I PAGE

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FINALIE ECOD PAGE

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death report must be prepared in a format prescribed by the state registrar and filed in accordance

with Minnesota Rules, parts 4601.0100 to 4601.2600 by:

(1) a person in charge of an institution or that persons authorized designee if a fetus is delivered

in the institution or en route to the institution;

(2) a physician, certified nurse midwife, or other licensed medical personnel in attendance at or

immediately after the delivery if a fetus is delivered outside an institution; or

(3) a parent or other person in charge of the disposition of the remains if a fetal death occurred

without medical attendance at or immediately after the delivery.

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MN Administrative Rules 4601.0100Subp. 17 Live birth "Live birth" means the complete

expulsion or extraction of a product of human conception from its mother, irrespective of the

duration of pregnancy, that, after expulsion or extraction, breathes, or shows any other

evidence of life, including beating of the heart, pulsation of the umbilical cord, or definite

movement of voluntary muscles, whether or not the umbilical cord has been cut or the

placenta is attached. Heartbeats are to be distinguished from transient cardiac contractions.

Respirations are to be distinguished from fleeting respiratory efforts or gasps.

Subp. 12.Fetal death.

"Fetal death" means death of a product of human conception before the complete expulsion

or extraction from its mother, irrespective of the duration of pregnancy, that is not an

induced termination of pregnancy. The death is indicated by the fact that after expulsion or

extraction, the fetus does not breathe or show any other evidence of life, including beating

of the heart, pulsation of the umbilical cord, or definite movement of the voluntary muscles.

Heartbeats are to be distinguished from transient cardiac contractions. Respirations are to be

distinguished from fleeting respiratory efforts or gasps.

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Fetal Death and Infant Death

A Report of Fetal Death must be filed within five days of a miscarriage or stillbirth of a fetus for

whom 20 or more weeks of gestation have elapsed. The report is usually filed by the hospital,

doctor, midwife, parent or mortician working with the family.. More information on fetal deaths

can be obtained at: https://www.revisor.mn.gov/statutes/?id=144.222

http://www.health.state.mn.us/divs/chs/osr/birthreg/#brm

There are precise regulations following a fetal or infant death. Fetal remains from an abortion,

miscarriage or stillbirth that meet the criteria found in MN 145.1621 (

https://www.revisor.mn.gov/statutes/?id=145.1621 ) must be buried or cremated. A Fetal DeathDisposition Permit for burial or cremation of fetal remains from a miscarriage or stillbirth is

available from the Mortuary Science Sections website:

http://www.health.state.mn.us/divs/hpsc/mortsci/forms.htm

Hospitals, clinics, and medical facilities must inform a woman of available options for fetal

disposition when a woman experiences a miscarriage or is expected to experience a miscarriage.

https://www.revisor.mn.gov/statutes/?id=145.1622

When a birth occurs and the infant lives for any amount of time, but then the infant dies, both a

birth certificate and a death certificate must be filed. Once there is a live birth, the regulations are

the same for final disposition of the infant death as would be for an adult death.

,

http://www.health.state.mn.us/divs/hpsc/mortsci/consumer.html


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Correcting a birth record

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Birth registration resources

MDH B ............................................................. 6512015961

MDH B .............. A ........................ 6512015973

MDH B ..................C H..................... 6515560681

MDH .............................................K B.......................... 6512015937

MDH D ......................................H G ..................... 6512015987

MDH .................................................. E .......................... 6512015972

DH P .......................M C .................... 6514314435

DH P ...............................................://.51./I/C.

MDH M & C (M&C) .............................. 8886922733

MDH G I ....................6512015000

MDH P ....................6512015970

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Birth Reg Manual