Blueprint vendor assessment & evaluation.docx

8/16/2019 Blueprint vendor assessment & evaluation.docx

1/12

Kirby Building Systems Limited

BUSINESS BLUEPRINT DOCUMENT

Materials Management

Proess! "endor assessment # E$aluation

Pro%et! S&P'(ire

"ersion! )*

Date! +,-*+-+)).

319142673 Page 1 of 12


2/12

Doument In/ormation

Doument Name "endor &ssessment # E$aluation

Title

Document Purpose

Key Words

Document Status Incomplete/ omplete/ !ppro"ed

ontact for #n$u%r%es

Doument C(ange Control !

Release Desri'tion Createdby

Date Re$ie0edby

Date &''ro$edby

Date

*-* &endor !ssessment '#"aluat%on

Sumod(Sr%"asta"a

26)12)2**7

319142673 Page 2 of 12


3/12

CI Number 99+ !P11+,,*1

Proess &endor !ssessment ' #"aluat%on

&''liable Setors !ll

T&BLE O1 CONTENT

*- Re2uirements3E4'etations------------------------------------------------------------------------------------5+- 6eneral E4'lanations 71or Masters and Enter'rise struture inlude NamingCon$ention8-------------------------------------------------------------------------------------------------------------------59- E4'lanations o/ 1untions and E$ents------------------------------------------------------------------,5- Organi:ational Considerations--------------------------------------------------------------------------------,;- Proess Diagrams-----------------------------------------------------------------------------------------------------,,- C(anges to E4isting Organi:ation 'roesses-------------------------------------------------------..- Desri'tion o/ Im'ro$ements----------------------------------------------------------------------------------.

rations--------------------------------------------------------=*;- ?or@/lo0 Re2uirement-------------------------------------------------------------------------------------------=

319142673 Page 3 of 12


4/12

*- Re2uirements3E4'etations

! -r%ef / -ulleted l%st of re$u%rements and e.pectat%ons

o a large measure0 t(e $ual%ty ' rel%a-%l%ty of products depends on t(e tec(n%cal competence and t(e

capac%ty of "endors) Keep%ng t(ese ords %n "%e t(e follo%ng -ullet po%nts s(ould -e addressed %n S!Pregard%ng &endor !ssessment ' #"aluat%on) urrently all t(%s e.erc%se %s offl%ne no t(%s process to -e%ncorporated %n S!P)

• (e "endor assessment data (nature of the organization, details of the personnel, plant and equipment,

quality control ,facilities, nature of the products, capacity, financial status and stores) s(ould -e captured' ma%nta%ned %n t(e system of any assessed "endor e%t(er appro"ed or unappro"ed for futurecons%derat%on)

• &endor grad%ng lass 10 2 ' 3 to -e ac(%e"ed ' allotted to "endors t(roug( S!P0 -ased on t(e%r

ual%ty system0 fac%l%t%es0 f%nanc%al status and Product%on potent%al as assessed) lass15 Fit for Registration should be considered for floating Enquiries and placement or orders.

lass25 Fit for Registration should be considered for floating Enquiries and placement or orders.

lass35 Not Fit for Registration.

• &endor e"aluat%on rat%ng report s(ould -e generated t(roug( system co"er%ng all aspects of

e"aluat%on) ual%ty at%ng

Pr%ce at%ng

Del%"ery at%ng

Ser"%ce ' esponse at%ng

• S!P s(ould ta8e d%rectly t(e ual%ty at%ng from %nspect%on report aga%nst P)

• S!P s(ould ta8e d%rectly t(e Pr%ce at%ng from $uotat%on compar%son report for same :)

• S!P s(ould ta8e d%rectly t(e Del%"ery at%ng from ;oods ece%pt aga%nst P)

• (e Ser"%ce ' esponse at%ng %ll -e dependent on uotat%on re$u%red date0 &endor

onf%rmat%on :ulf%llment ' post suppl%es ser"%ces ' response g%"en -y t(e "endor)

• (e "endor e"aluat%on rat%ng ' assessment grade s(ould -e popup at t(e t%me of P creat%on)

• &endor %se ual%ty at%ng0 Pr%ce at%ng0 Del%"ery at%ng ' Ser"%ce ' esponse at%ng s(ould -e"%s%-le separately %n S!P)

+- 6eneral E4'lanations 71or Masters and Enter'rise struture inlude NamingCon$ention8

Descr%-e t(e -us%ness process %n deta%l) (%s typ%cally does not %nclude any S!P spec%f%c terms0 %t s(ouldrelate purely to t(e -us%ness rules)Descr%-e t(e nam%ng and num-er%ng con"ent%on %n case of masters and enterpr%se structure

urrently all t(%s e.erc%se of "endor assessment ' e"aluat%on %s off l%ne and -e%ng performed manually) :or

t(%s e.erc%se Purc(ase Department %s respons%-le for $ual%fy%ng t(e suppl%ers ass%sted -y ual%ty !ssurance Department)

"endor &ssessment

• W(ene"er a need ar%ses to procure mater%al / component /products from a ne suppl%er or a ne

suppl%er approac(es K%r-y for supply%ng mater%al/or ants to carryout su-contracted or8s0Purc(ase Department s(all g%"e


5/12

• (e ne suppl%er f%lls up and returns t(e suppl%er sur"ey form see8%ng reg%strat%on)

• Purc(ase Department s(all scrut%n%>e t(e SS: and assess t(e suppl%er?s capa-%l%ty -ased on SS:

and or -y "%s%t%ng t(e ne suppl%er?s or8 prem%ses along %t( ual%ty !ssurance personnel0 asre$u%red)

• @ased on t(e outcome of t(e assessment and appro"al of t(e same0 a sample / tr%al order may

-e placed on t(e ne suppl%er %t( t(e purc(as%ng %nformat%on suc( as re$u%rements for appro"alof product0 procedures0 processes and e$u%pmentA re$u%rements for $ual%f%cat%on of personnel andBS re$u%rements)

• n successful complet%on of tr%al order / sample order and acceptance -y ual%ty !ssurance

Dept)0 t(e ne suppl%er s(all -e putup for appro"al %n t(e appro"ed suppl%ers l%st -ased on t(efollo%ng !ppro"al !ut(or%>at%on r%ter%a)

1) :or all maCor steel suppl%ers)

2) :or ot(er Bater%als / omponents / Products / Ser"%ces / Spares)

• nce ?!ppro"al omm%ttee? accepts0 t(en ne suppl%er?s name s(all -e %ncluded %n ?Baster %st of

!ppro"al Suppl%ers?)

• !ppro"ed suppl%er?s l%st s(all -e updated once %n t(ree mont(s)

"endor E$aluation

Purc(ase Department %s respons%-le and s(all carryout t(e suppl%er rat%ng for eac( and e"ery ordere.ecuted -ased on ual%ty at%ng0 Pr%ce at%ng0 Del%"ery at%ng and Ser"%ce at%ng %t( t(e follo%ng5

D# D#SIPI= #SP=SI@IIE PI=S #B!KS

F!IE !I=;)!)D#P!B#=

4*

B%n%mum 6*G must -eo-ta%ned %n eac(

at%ng)

P PI# !I=;PFH!S#D#P)

3*

DD#IE!I=;

S#S 2*

SS#&I#!I=;

PFH!S#D#P)

1*

• ual%ty at%ng s(all -e calculated as per t(e follo%ng5

!) otal acceptance 1**G@) B%nor Defect JG) BaCor Defect eor8 4*GD) eCect%on *G

319142673 Page J of 12


6/12

• Pr%ce at%ng s(all -e calculated as per t(e follo%ng5

!) oest $uote 1 3* Po%nts@) Second oest uote 2 2* Po%nts) (%rd oest uote 3 1* Po%nts

D) #st%mated pr%ce . 1**/ Suppl%er $uoted pr%ce

• Del%"ery at%ng s(all -e calculated as per t(e follo%ng5

!) Suppl%ed %t(%n spec%f%ed t%me 1**G@) B%nor delay 7 days 9*G) BaCor delay Bore t(an 7 days 4*G

• Ser"%ce rat%ng s(all -e calculated -ased on presales ser"%ce /after sales ser"%ce) Purc(ase Dept)

s(all dec%de on t(%s)

• ;rad%ng of Suppl%er rat%ng s(all -e done -ased on t(e follo%ng5

• Suppl%er rat%ng s(all -e done once %n s%. mont(s uly ' Decem-er -y Purc(ase Dept) esults of

at%ng s(all -e put for t(e rele"ant omm%ttee?s appro"al as t(e case may -e and accord%ngly

%nform t(e suppl%ers-

9- E4'lanations o/ 1untions and E$ents

#.pla%n (at e"ents and processes tr%gger t(%s process

&endor !ssessment5

1 !ny ne "endor see8%ng for reg%strat%on)2 !ny ne re$u%rement for (%c( ne source to -e de"eloped)3 o select and / or de"elop ne des%gn / tec(nology for %nd%gen%>at%on and product Impro"ement)

4 o d%str%-ute t(e -ul8 re$u%rement)J Per%od%c assessment of certa%n "endor)

&endor #"aluat%on51 o cons%der (et(er or not to cont%nue placement of orders on reg%stered "endors)2 :or d%s$ual%f%cat%on of "endor)3 o re"%e "endors performance o"er a per%od of t%me)

319142673 Page 6 of 12

Sl-No-

POINTS OBT&INED 6R&DE REM&RKS

1 !@ 9*G ! E ;D

2 !@ 7JG @ ;D

3 !@ 6*G S!IS:!E

4 I=FDI=; 6*G !=D @#W D DISF!I:I!I=


7/12

5- Organi:ational Considerations

!ddress any %ssues agreed %n t(e or8s(op concern%ng t(e S!P organ%>at%onal structure and t(%s process)

;- Proess DiagramsPro"%de all related process maps or d%agrams

Ees

=o

!cceptance

eor8 eCect%on D%sappro"e

!ppro"e

e approac( %t( Impro"ement

319142673 Page 7 of 12

Vendor fills &

returns the SSF to

Purchase Dept.

ScrutinizeSSF by Pur.

Dept.

Purchase

Dept.

provide SSF

New req. /

vendor

approach.

ssess!ent & pproval

for trial P" Vendor visit

if requiredw/#.$rial P" placedon new vendor

Put%up for co!!itteeapproval#

cceptance/ ewor'/

eceipt of

!ateriala)ainst trial

order

Disapproved

vendor list

dded to

pproved

vendor list

"nce the new vendor is approved & added PP"V*D V*ND" +,S$ only then the*nquiries for quotations -Procure!ent can be floated to hi!.


8/12

Pre def%ned procurement process s(all -e folloed for procurement from appro"ed "endor

ece%pt Inspect%on ser"%ce

,- C(anges to E4isting Organi:ation 'roesses(ange management %ssues as appropr%ate)

• apac%ty assessment to -e done at t(e t%me of "endor assessment :or Su-ontract%ng)

• :ormula -ased ual%ty at%ng ' Del%"ery at%ng to -e calculated t(roug( S!P)

• ual%ty at%ng

ual%ty at%ng %ll -e g%"en to t(e "endor for e"ery %tem suppl%ed -y t(e "endor aga%nst part%cularorder) If no supply (as -een made -y t(e f%rm t%ll t(e st%pulated %n%t%al del%"ery sc(edule0 o-"%ouslyno can -e or8ed out and & %n suc( cases %ll -e ,#) (ere %s no a-solute $ual%ty rat%ng)ual%ty rat%ng %s -ased on t(e $ual%ty of suppl%es from t(e "endor %n $uest%on as assessed dur%ng

t(e acceptance %nspect%on of t(e stores / lots aga%nst a part%cular order) Depend%ng on t(e%r natureand $uant%ty offered at a t%me0 t(e stores may -e accepted e%t(er on t(e -as%s of 1**G %nspect%onor -y t(e sampl%ng %nspect%on of lots -ased on a spec%f%ed ual%ty Plan) (e $ual%ty rat%ngprocedure to -e folloed for t(ese to met(ods %s e.pla%ned -elo 5

7a8 Stores Su-Cected to 1** percent Inspect%on) for t(ese $ual%ty rat%ng %ll -e determ%ned -y t(erat%o of store accepted to t(e total stores offered -y t(e "endor aga%nst a part%cular ordermod%f%ed -y t(e $ual%ty e%g(tage of stores accepted on concess%on or after rect%f%cat%on asg%"en -y t(e formula %nd%cated -elo 5 =1 L K=2 L *)4 =3

319142673 Page of 12

Service atin)

on the basis of

post & preservice provided

by vendor

#uality atin)

based on

cceptance a)ein a delivered lot

for delivery !ade

over a period ofti!e -#.

Delivery

atin) on the

basis ofdelivery !ade

a)ainst P" over

a period of ti!e-Stores

Price atin) on

the basis of quoted

rates a)ainst*nquiry

-+01+21+3 on

while co!parison

-Pur. Dept.

*valuation report

V*ND" *V+4$,"N P"5*SS


9/12

M

=S

W(ere N* %s $uant%ty of stores accepted as per spec%f%cat%on on f%rst su-m%ss%on)N+ %s $uant%ty of stores accepted on concess%on)N9 %s $uant%ty of stores accepted after rect%f%cat%on)

NS %s total $uant%ty of stores offered for %nspect%on)K %s t(e concess%on factor)(e "alues of K recommended are *)70 *)J and *)4 for stores accepted on concess%on D/#lass0 class ' @ lass respect%"ely)

7b8 Stores Su-Cected to Sampl%ng Inspect%on) :or stores accepted on t(e -as%s of sampl%ng%nspect%on of lots0 may -e or8ed out -y us%ng t(e $ual%ty e%g(ted !cceptance at%oSystem0 t(e formula for (%c( %s as under 5 =1 M *) =2 L *)6 =3 L *)4 =4 M =SW(ere N* %s e$ual to num-er of lots accepted on t(e -as%s of s%ngle sampl%ng plan)N+ %s e$ual to num-er of lots accepted on t(e -as%s of second sample as per dou-le sampl%ngplan)

N9 %s num-er of lots accepted on concess%on)N5 %s num-er of lots accepted after segregat%on / rect%f%cat%on)NS %s total num-er of lots offered aga%nst a part%cular order)In case t(ere %s a %de "ar%at%on %n lot s%>es0 e%g(ted lot num-ers accord%ng to lot s%>e may-e used %n t(e formula)

• Del%"ery at%ng

Del%"ery rat%ng D %ll -e calculated on t(e -as%s of t(e actual t%me ta8en for su-m%ss%on oft(e ad"ance / p%lot sample and t(e -ul8 suppl%es as compared to contracted per%od) :or t(%spurpose t(e follo%ng formula may -e used 5

*)3 N ontracted per%od *)7 N ontracted per%od for -ul8 for ad"ance / p%lot sample suppl%es DM L !ctual per%od ta8en for !ctual per%od ta8en for -ul8 !d"ance / p%lot sample suppl%esW(en ad"ance sample %s not appl%ca-le0 *)7 %s to -e replaced -y 1)* W(ere ad"ance sampleor -ul8 %s suppl%ed %t(%n t(e contracted per%odA t(e supply per%od %ll -e e$ual to contractedper%od)

• Bar8%ng -ased "endor assessment to -e der%"ed from S!P lass 10 2 ' 3 ategory)

Po%nt to -e co"ered for grad%ng t(e "endor are as per t(e -elo %nd%cated f%le)

Vendor Grading.pdf

319142673 Page 9 of 12


10/12

.- Desri'tion o/ Im'ro$ements

Descr%-e %mpro"ements (%c( %ll result from %mplementat%on of t(e S!P System) @e sure to %nclude any%mpact on -us%ness dr%"ers)

• aptur%ng of all "endor assessment data %n S!P)

• Popup (%le compar%son of $uote ' creat%on of P for -etter %dea a-out "endor)

• System generated ' calculated 0 P ' D %ll pro"%de a -etter performance re"%e of "endors

and suggest for ta8%ng act%on for %mpro"ement on r%g(t t%me)


11/12

*+- Re'orting Re2uirements

Document t(e "ar%ous reports t(at you ould re$u%re)

*9- &ut(ori:ation Re2uirements

Document t(e le"el of aut(or%>at%ons t(at you need for eac( process %n t(e system

*5- 1ile Con$ersion 3 Inter/ae Considerations

Document f%le con"ers%on / %nterface re$u%rements) W(ere t(e %nformat%on %s to come from0 (at data %s to

-e con"erted manually/automat%cally and at (at po%nt %n t%me) (%s %s cr%t%cal %nformat%on t(at %s used later)

*;- ?or@/lo0 Re2uirement

Document or8flo re$u%rement %n t(%s process %nclud%ng t(e le"els of appro"al re$u%red) Bent%on (o %ll%n%t%ate t(e or8flo and (o all %ll -e t(e rec%p%ents of t(e or8 %tem

319142673 Page 11 of 12


12/12

319142673 Page 12 of 12

Documents

Blueprint vendor assessment & evaluation.docx