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Board Meeting Feb-12
Timestamp Name
1/25/2012 10:52:15 Joe Bedsole
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Board Position
President
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
a. indicate the Board objectives of the projects as they relate to in the business plan.
* Promo member e blast to build MPI SWSC attendance
* SWSC attendee website message
* MPI Linked In group SWSC attendance promotion
* MPI THCC Board calls/survey to members not attending SWSC 2012
* Chapter goals and event planning at the board retreat
All below are complete at present:
* Promo member e blast to build MPI SWSC attendance
* SWSC attendee website message
* MPI Linked In group SWSC attendance promotion
* MPI THCC Board calls/survey to members not attending SWSC 2012
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
Eva Leos, Missy Floyd Banquet committee
I am a spotlight volunteer & TEC volunteer.
None
* Post MPI SWSC member attendance survey results & recap.
* Brainstorming for ideas for SWSC 2013
* Brainstorming for an MPI led Fall 2012 Industry wide Saturday family day event
* Meeting with Brad Shanklin in town for SWSC
* Board retreat planning meeting
* Meeting with our new CBM
* SWSC attendee website message
* MPI Linked In group SWSC attendance promotion
* MPI membership e mail blast re: SWSC attendance
* MPI THCC Board calls/survey to members not attending SWSC 2012
* Articles for the spotlight newsletters
* Exhibitor, SWSC
None
President
Board Meeting Feb-12
Timestamp Name Board Position
2/1/2012 13:21:49 Julie Courtney, CAE, CMP President Elect
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Southwest Showcase - Done 100%
b. indicate the anticipated completion date of the project as it relates to in the business plan.
Dora Tweed, Cecily McKinley, Julie Courtney, Susan Greenberg, Joe Bedsole
None
None
Yes, I have developed an action plan from the mid year retreat. We will send out under separate cover.
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Julie Courtney
a. indicate the Board objectives of the projects as they relate to in the business plan.
Southwest Showcase and Mid Year Retreat Action Items
February
President Elect
Board Meeting Feb-12
Timestamp Name
1/28/2012 7:26:57 Janice Foster
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
None
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number that
the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording of
the motion.
a. indicate the Board objectives of the projects as they relate to in the business plan.
My duties cross over all 3 objectives
All on-going projects
Chapter Administrator
Board Position
*SWSC - compared list of attendees (twice) to MPI membership list - divided list with board members to make calls to non-
registered MPI planner chapter membersmembers, inactivating expired members, etc.
*Attended SWSC and tried to talk to all chapter member exhibitors - discussed membership with some non-members at
SWSC
* Sent CVENT invitation for Feb. 2012 SA NTN - re-sent to non-responsive members - sent emails to attendees that
registered as members although they are non-members
*Responded to emails (almost daily) regarding chapter questions about meetings, receipts, membership etc.
*Attended mid-year board retreat - compiled multiple reports and stats for the chapter for retreat
*Attended Strikes for Tikes planning meeting - working on CVENT invitation - goal send date 1/30/2012
it continues to be very important to track all in-kind and especially education in-kind dollars
None
None
Chapter Admin
Board Meeting Feb-12
Timestamp Name
Susan Greenberg
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Immediate Past President
Board Position
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
None
None
a. indicate the Board objectives of the projects as they relate to in the business plan.
Susan Greenberg, Cecily McKinley, Tricia Hall, Joe Bedsole, Julie Courtney, Jeff Rasco, Paulina Van Eeden, Irma Adams,
Eva Leos, Debbie Farnum, Al Lomas
Immediate Past Pres
Board Meeting Feb-12
Timestamp Name Board Position
1/24/2012 17:11:23 Irma Adams VP Education
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Irma Adams, CMP
Kristine Morgan, CMP
N/A - Focus group to research possiblility of increasing our allocation to venues.
None
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number that
the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording of
the motion.
In the process of identifying.
2012 education calendar; seeking venues
Monthly announcements and how they are handled with board participation at each table.
a. indicate the Board objectives of the projects as they relate to in the business plan.
contacted 3 planners to persuade them to attend Southwest Showcase
b. indicate the anticipated completion date of the project as it relates to in the business plan.
VP Education
Board Meeting Feb-12
Timestamp Name
Al Lomas
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
None
None
Too many to list. Completed lists available upon request from Committee Chairs
Director of Special Ed Projects
Board Position
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Donna H./ TEC
Brenda T./Elias A. for SA CMP Study Group
Lisa G. /Austin CMP Study Group
None
a. indicate the Board objectives of the projects as they relate to in the business plan.
Dir Special Ed Projects
Board Meeting Feb-12
Timestamp Name
11/9/2011 11:27:53Kristine Morgan, CMP
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Stormi Boyd
Whitney Sterling
Stephanie Vainunias
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
None
a. indicate the Board objectives of the projects as they relate to in the business plan.
Since San Marcos is a good halfway point between Austin And San Antonio, this will hopefully increase participation overall, but that does not relate specifically to any of the above points.
11/29/2011-date of event
Board PositionDir. Monthly Meetings/Professional
Development
Finalized location venue for Holiday Party.
None
None
None
Dir Monthly Mtg
Board Meeting Feb-12
Timestamp Name
1/23/2012 14:27:30 Eva Leos, CMP
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
None
Donna did awesome leading the TEC planning committee!
None
Board Position
Vice President of Membership
Attended Mid-Year Retreat; Scripted the board retreat brain storming session; Follow up on membership referals; Creating
a manual for membership and working through a retention plan for implementation; Preparing a presenentation for Apple Inc
Suppliers on 2/24.
None
None
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
a. indicate the Board objectives of the projects as they relate to in the business plan.
2
2012
VP Membership
Board Meeting Feb-12
Timestamp Name
1/23/2012 13:20:31 Alysia Roden
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Director of Recruitment and Retention
Board Position
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
a. indicate the Board objectives of the projects as they relate to in the business plan.
The inTouch Recruitment Project will help with all 3 objectives
N/A
Monthly retention calls
Recruitment campaign
None
None
None
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
Rentention Committee Chair
Jeanne Feuille, CMP
National Account Manager - Experient Sales Network
Recruitment Committee Chair
Laurie Hartz, Senior Sales Manager
Fredericksburg Convention & Visitor Bureau
Toncie RobersonT.L. Roberson Event Consultants, Jeanne Feuille, CMP - National Account Manager - Experient Sales Network
Laurie Hartz, Senior Sales Manager - Fredericksburg Convention & Visitor Bureau, Eva Leos
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Dir Recruitment
Board Meeting Feb-12
Timestamp Name
1/25/2012 13:28:16 Nickie Morgan, CMP
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Michele Freeman, Cherry Kay Abel, Carol Cantu, Nickie Morgan
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
Austin NTN Committee:
Chairs: Ashley Sansalone, CMP (512) 685-8031 [email protected]
Michele Freeman (512) 467-0222 [email protected]
San Antonio NTN Committee:
Chairs: Nancy Kilpo, CMP (210) 451-6476 [email protected]
Carol Cantu (210) 554-1749 [email protected]
Peer Program:
Chair: Shelley Riley, (512) 551-3202 [email protected]
a. indicate the Board objectives of the projects as they relate to in the business plan.
2?
All completed.
Director of Member Care
Board Position
* Helped confirm SA NTN for Feb.
* Assisted Austin NTN new chair with our standard NTN procedures
None
None
I will be unable to attend the October board meeting as I will be in San Antonio working at one of my Conferences. Please let me know if anything comes up that you need me to assist with. Thanks y'all! ;)
Dir Member Care
Board Meeting Feb-12
Timestamp Name Board Position
Director of Scholarships & Awards
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
a. indicate the Board objectives of the projects as they relate to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Director of Awards Scholarships
Board Meeting Feb-12
Timestamp Name
1/23/2012 13:37:45 Mary Reynolds
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
Debbie Farnum Senior Companions
Director of Community Outreach
Board Position
Board retreat
Thank yous for Senior Companion Event
Contract and details for Samyy's House Bowlathon
First meeting of Bowlathon committee was Jan. 18
I will have to call in for this meeting. Have a conflict in Austin and do not
have time to drive to the meeting
Just need the board to help recruit bowling teams either through their businesses or associations or through their member or
business contacts.
Event March 30, 2012 5:30-8:00 AMP Lanes 9304 N. IH 35
Teams (up to 5 bowlers) $450
Individual bowlers $100
Encoruage supplier teams to invite planners to be on their team
None
If you know of anyone who might want to serve on this committee or any new members who should be asked. let me know.
If you have someone who needs to be contacted about a team but you do not want to do it yourself , let me know
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
a. indicate the Board objectives of the projects as they relate to in the business plan.
We will work on getting more planners on the bowling teams for Bowlathon
We will work on recruting new members for our committee
We will increase annual program attendance at bowlathon
3/31/2012
Dir Comm Outreach
Mary Reynolds Karena Andrasi Jennifer Foster Janet Blomquist
Janice Foster Amber Lamb Sarah Schenk Peg Nocera
Ashley Sansalone Lee Ann Medford Vanessa Kager Cindy Lo
Debbie Arnold Lauren Grossman Jolene Hanten
Dir Comm Outreach
Board Meeting Feb-12
Timestamp Name Board Position
1/31/2012 15:16:45 Ashley Sansalone Director of Leadership Development
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Leadership Development - Missy Floyd-Seward, CMP
b. indicate the anticipated completion date of the project as it relates to in the business plan.
*Reached out to Missy Floyd who is chairing the Leadership Day project
*REached out to Kanice Spears who is co-chairing the task force for a joint project with IAEE
*Reached out to Kristy Breaux-IAEE representative
*Reached out to Master Connections to get a quote on a 1/2 day leadership training. They will send a formal quote when
we have more of a plan in place.
None
None yet. will present at March board meeting.
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
a. indicate the Board objectives of the projects as they relate to in the business plan.
This will be an education day focused on leadership skills/development. Currently it is budgeted to be a complimentary
event to help show ROI to general managers and executive directors for their employee's attendance.
TBD, completed no later than 12/2012
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Director of Leadership Development
Board Meeting Feb-12
Timestamp
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Name
Paulina van Eeden Hill
Board Position
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number that
the project relates to in the business plan.
a. indicate the Board objectives of the projects as they relate to in the business plan.
None
Nancy Reeves, Mary Reynolds, Karen Krull, Paulina
Spotlight: Emily Mathews, Mandy Begley
Vice President - Communications
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording of
the motion.
None
None
Website and emial program is next on the list
VP Communications
Board Meeting Feb-12
Timestamp Name Board Position
1/30/2012 10:31:26 Nancy Reeves Director, Advertising & Publications
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Alias Name: commteam
Debbie Farmun, Donna Harbors, Emily Mathews, Julie Courtney, Jeff Rasco, Karen Krull, Karen Fogel, Layton Rasco,
Mandy Begley, Janice Foster, Nancy Reeves, Paulina van Eeden Hill, Missy Floyd
Alias Name: spotcheck
Donna Harbors, Emily Mathews, Julie Courtney, Joe Bedsole, Mandy Begley, Nancy Reeves, Paulina van Eeden Hill,
Janice Foster, Missy Floyd
Regular review of the Spotlight newsletter
None
None
No - I will not be able to attend this meeting as I will be out of town on site visits
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
a. indicate the Board objectives of the projects as they relate to in the business plan.
Sep-11
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific
wording of the motion.
Director, Advertising Publications
Board Meeting Feb-12
Timestamp Name
1/27/2012 21:04:55 Karen Krull
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Board Position
*Attended the board retreat in San Antonio
*Senior Companions Outreach Committee Member
*Marketing and promotion of Senior Companions event
*Started working with the next PR and Mareking Director, Karen Fogle on duties transfer
*Working on receruiting a second volunteer to help with social media
*Updated the Media Kit; posted on website
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
dollar amount you need and which line item in the budget the money would come from.
a. indicate the Board objectives of the projects as they relate to in the business plan.
All the above
Karen Fogle , Cindy Lo, Karen Krull
Would like to talk to the board about who is authroized to speak to the media on behalf of the board? Board memebers
None
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
Karen Fogle
Marketing and PR Director
None
Dir Marketing&PR
Board Meeting Feb-12
Timestamp Name Board Position
1/25/2012 5:58:34 Jeff Rasco VP of Finance
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)Jeff Rasco
Jennifer Foster
Layton Rasco
(need to get other registration volunteers)
Sherry Palmer, CMP - Finance and Investments
Ellen Forsythe, CMP - Strategic Alliances
Jennifer Foster - Registration
Layton Rasco - Registration
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the specific
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
Attended Board Retreat in San Antonio
Met with Sherry Palmer and Nancy Fierro to clean up investment reporting
Set up separate liability account to better track Scholarships
None
None
None
a. indicate the Board objectives of the projects as they relate to in the business plan.
b. indicate the anticipated completion date of the project as it relates to in the business plan.
VP Finance
Board Meeting Feb-12
Timestamp Name Board Position
1/23/2012 13:32:23 Sherry Palmer
b. indicate the anticipated completion date of the project as it relates to in the business plan.
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
Director of Finance
1. Input the 2011/12 budget into Quickbooks
2. Met with Bookkeeper and VP Finance to discuss QB Investment Reporting
3. Board Retreat
4. Attended NTN and invited feedback from attendees
5. Worked on new scholarship handling plan with VP Finance
6. Scheduled meeting Feb 17 to create new "event budgeting, planning and reporting" packet with Janice, Jeff, Ellen
7. Meeting with investment advisor, Clint Potts, on January 26th to discuss current state of affairs and future investment
options
Please be patient with MPI-THCC Finance as we try to make it "easier" to do business with us by giving you the tools to
"remember" what and when to submit. In the meantime, if you spend or promise any money to anyone, you should make
sure finance knows about it BEFORE the month ends.
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
Sherry Palmer chairs the Investment Committee
Ellen Forsythe chairs the Sponsorship Committee
a. indicate the Board objectives of the projects as they relate to in the business plan.
I'm the "end" of the chain so to speak. My primary contribution to these were the brain-storming at the retreat.
On-going
None
Dir of Finance
Jeff Rasco
Sherry Palmer
Julie Courtney
Ellen Forsythe
Dir of Finance
Board Meeting Feb-12
Timestamp Name Board Position
Ellen Forsythe
4.Is there anything else you need the board to know at this month’s meeting?
Committee Chair(s)
Volunteer(s)
None
a. indicate the Board objectives of the projects as they relate to in the business plan.
Carol Cantu, Liz Austin, Lisa Kreidler, Kristen Tan, Amber Lamb, Shirley LaVergne, Penny Dikeman
b. indicate the anticipated completion date of the project as it relates to in the business plan.
Director of Strategic
1.What have you worked on for THCC since the last board meeting? If applicable, indicate the objective number
that the project relates to in the business plan.
2.Please describe any budgetary needs you need the board to discuss at this month’s meeting. Include the
specific dollar amount you need and which line item in the budget the money would come from.
3.Do you need any motions to be made at this month’s board meeting? If yes, please include the specific wording
of the motion.
Carol Cantu (Silent Auction Committee)
None
None
Dir of Strategic Alli
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