MinutesExecutive Board Meeting

Beta Chi Chi ChapterHighland Hospital Gleason Conference Room

Wednesday September 23rd, 20156-7:30

Meeting called to order at 6:13pm

Martha Stewart prayer

Roll call:Basileus-presentImmediate past Basileus-presentAnti-Basileus-excusedGrammateus-presentTamias-excusedTamiochus-presentBeta Sponsor-excusedDean of membership-presentEpistoleus-presentHistorian-excused-apology for oversight of invite.

Report of officers:BasileusAnti-BasileusGrammateusTamiasTamiochusBeta SponsorDean of membershipEpistoleus

Committee Reports:The growth of the chapter really lies in the committees. How can we get committee more active?

1. Some committees still need chair (Jurisprudence, protocol, By-laws, Chi-line publication).

o Will send email requesting chairs and also need to know final committee members by 10/9/15 meeting.

o Chair will be appointed if no members steps forwardo If stepping down as chair, need it in writingo Calendar/Timeline to be developed for committees for formal timing

of reportso Every member should be on 2 committees per sorority committeeo Number for committee conference call (641) 715-3580 access Code

359-490. Need to email/call Grammateus with projected date and time of meeting so there would be no conflict.

2. Chi line deadline Oct/Nov. for submission of article.Soror Patel award in community outreach category for March

of Dimes.

3. Board is recommending we function and resemble/adopt national committees and therefore the following changes will be made.

o Combine MSI/recruitment/retention/reclamation committees. National mentioned keeping these 2 together will meet the needs of the chapter.

o Recommended having protocol session for members prior to NER and Boule sessions.

Unfinished business:1. Chapter insurance

Basileus, Soror Tucker, and Anti-Basileus met with Alan Caine at DG & M Agency insurance broker who recommended items

needed for chapter insurance.Basileus asking the budget/finance committee to begin process of

compiling info for the requested items for insurance quote. Asking this to be completed asap and will email other members for assistance

New Business:1. Roles of officers

Encourage new officer to look at role in graduate and undergraduate and roles of officers in manual

Updated roster of officer report should go to national for update-Soror Layton will completeSuggested to have members bring operations manual to Oct. meeting to review roles of officers.Suggested review of websites (local, regional, national) to familiarize all members and assist in obtaining log-in (Oct, 2015 meeting)

2. National timelines/responsibilities-develop calendar with accountabilitiesBring criteria to each meeting to begin process for submission of chapter service awards ongoing so not as rush at least minutes.

Announcements1. Dr. Betty Marian Anderson funeral arrangements-email sent out my soror

Layton this week.2. Director Stamps volunteered to pen a resolution on behalf of chapter.

Mizpah

Adjourned at 7:40pm