Board of Educationboe.aurorak12.org/wp-content/uploads/sites/20/2013/06/... · 2013-10-23 · 1 AURORA PUBLIC SCHOOLS 1085 Peoria Street Aurora, CO 80011 A G E N D A BOARD OF EDUCATION

Aurora Public Schools1085 Peoria Street

Aurora, Colorado 80011

BoardofEducation

Agendameeting of

June 18, 2013

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AURORA PUBLIC SCHOOLS

1085 Peoria Street Aurora, CO 80011

A G E N D A

BOARD OF EDUCATION MEETING June 18, 2013

6:00 p.m.

I – PRELIMINARY A. CALL TO ORDER - ROLL CALL

B. PLEDGE OF ALLEGIANCE C. WELCOME TO VISITORS

The regular meeting of the Aurora Public Schools Board of Education will convene in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center 4. Individuals wishing to address the Board of Education on a specific agenda item are requested to sign up at the table on the south side of the boardroom prior to discussion of the item. Individuals wishing to address the Board of Education on a non-agenda item are requested to sign up and will be provided an opportunity, limited to three minutes, at the beginning of the meeting and, limited to three minutes, at the end of the meeting during Opportunity for Audience. Please contact the Aurora Public Schools at 303-344-8060, ext. 28988 if, because of a disability, you require special assistance (such as sign language or oral interpreting services) in order to participate in a meeting of the Board of Education. Persons with such needs are requested to make contact at least one week prior to the Board of Education meeting, if possible, in order to allow staff to coordinate arrangements.

D. APPROVAL OF AGENDA

The June 18, 2013, agenda is presented for approval.

E. APPROVAL OF MINUTES

The minutes of the special open meeting of the Board of Education meeting held on June 11, 2013, the minutes of the regular Board of Education meeting held on June 4, 2013, and the minutes of the regular Board of Education meeting held on May 28, 2013, are presented for approval.

F. SUPERINTENDENT CELEBRATIONS 6:00 - 6:10 G. OPPORTUNITY FOR AUDIENCE 6:10 - 6:20

June 11, 2013, BOE minutes

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l. PRELIMINARY

Shepherd called the June 11, 2013, meeting to order at 6:15 p.m.

Roll Call The following members were present:

JulieMarie Shepherd, president Cathy Wildman, vice president Jane Barber, secretary Dan Jorgensen, treasurer Jeanette Carmany, director Mary W. Lewis, director

The following member was absent: Matthew Cook, director

Also meeting with the Board of Education were:

Rosemarie Hebert, assistant to legal counsel

II. INFORMATIONAL REPORTS Board of Education Report

Personnel The Board of Education met to review the Hearing Officer’s Findings and Recommendation in the matter of Aurora Public Schools vs. Bret D. Herzog. The matter was the recommendation that the respondent, Bret D. Herzog, be dismissed from his position as a teacher within the district.

IV. CONSENT AGENDA The Board of Education opened the special meeting by announcing the Board’s decision in the teacher dismissal matter by reading the Order for Probation, which follows:

The Board of Education of the Aurora Public Schools, acting pursuant to the Colorado Teacher Employment, Compensation, and Dismissal Act of 1990, C.R.S. §22-63-302(9), enters the following written order in the matter of the teacher dismissal proceeding of Bret D. Herzog: 1. The Board of Education has received and reviewed the Findings and

Recommendation dated May 28, 2013, submitted by Hearing Officer Hollyce Farrell, in the matter of the Bret D. Herzog dismissal proceeding.

2. The Board of Education adopts and incorporates by reference herein the

Hearing Officer’s evidentiary Findings of Fact. The Board of Education notes that the Hearing Officer found that the grounds for dismissal of unsatisfactory performance and neglect of duty were proved and recommended that the teacher be dismissed.

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3. The Board of Education therefore orders that Bret D. Herzog be reinstated to his position as a teacher on a one year probation.

4. The Board of Education directs the secretary of the board to cause a copy of this order to be given immediately to the teacher and a copy to be entered into the teacher’s local file.

Shepherd moved and Carmany seconded to accept the Order for Probation as presented.

Roll Call: Barber, Carmany, Jorgensen, Lewis, Shepherd, Wildman #8267 Approved on a vote of 5-1 Jorgensen voted against acceptance of the Order for Probation as presented.

VI. CONCLUDING ITEMS

Next meeting date The next meeting of the Board of Education will be held on June 18, 2013, at 6:00 p.m. in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center 4.

Adjournment The special meeting of the Board of Education adjourned at 6:23 p.m. _________________________

President

ATTEST _________________________

Secretary

June 4, 2013, BOE minutes

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l. PRELIMINARY

Shepherd called the June 4, 2013, meeting to order at 6:00 p.m.


JulieMarie Shepherd, president Cathy Wildman, vice president Jane Barber, secretary Dan Jorgensen, treasurer Jeanette Carmany, director Matthew Cook, director Mary W. Lewis, director

Also meeting with the Board of Education were:

John L. Barry, superintendent of schools Tonia Norman, assistant to Board of Education

Pledge of Allegiance/Welcome to Visitors

Lewis led the Board and audience in the pledge to the flag. Shepherd welcomed visitors to the meeting.

Approval of Agenda

The June 4, 2013, agenda was approved as written.

Approval of Minutes

The minutes of the regular meeting of the Board of Education held on May 28, 2013, will be presented for approval on June 18, 2013.

Superintendent Celebrations Barry congratulated the nearly 2,700 students who earned their diplomas and certificates this year. Thanks to the partnership between Pickens Technical College and Aurora Community College, nine APS students graduated this year with a diploma in one hand and an associate’s degree in the other. We are proud of the hard work of APS students and counselors that has resulted in more than $6 million in scholarships. We are honored to have played a role in the success of our students and wish them well in all of their endeavors. The customer service that students, parents and community members receive on a daily basis makes a difference in their views about our district. They want staff to be friendly and helpful when they walk in the door or call. The APS Board of Education and I thank the following staff members for consistently being genuine, pleasant, helpful and supportive with people who enter their buildings or offices. These staff members are being recognized as part of a secret shopper program called, “Always Providing Service.”

At expulsion hearings, School Services Specialist Ana Sias greets people with a smile and genuine handshake then assists them with anything they

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need to help the meetings go well.

Sable Elementary School Clerk Barb Majalca maintains a great rapport with parents, welcomes visitors with a positive and warm demeanor, and multitasks with ease.

Vassar Elementary School Secretary Debi Smith always goes the extra mile. She has even picked a parent up so they may attend an important school meeting and dropped them back off at their home.

South Middle School Office Clerk Gloria Arvizo is kind and energetic and greets everyone with a smile. She was seen sitting with a student, inquiring about his needs, explaining his project and offering her support.

Hinkley High School Department Clerk Maria Isabel Medina greets visitors warmly and makes sure they know they are noticed, which causes parents to wait calmly when there’s a line. She also has student assistants escort guests to their destinations.

Transportation Bus Para Skylar Morales is always friendly and positive with the bus drivers, staff and students. He gives each student his undivided attention, holds high expectations for their behavior in a supportive manner and has built positive relationships with them.

Century Family Liaison Roderick Cowherd connects amazingly with students. He makes students his primary focus and helps them in a very positive and proactive manner. When needed, he also follows up with students’ teachers and parents and creates win-win situations.

Thank you for making APS a better place. APS is proud of our partnership with Children's Eye Physicians, an independent, community-based practice offering the Denver Metro area the services of seven board-certified ophthalmologists, fellowship trained in pediatric ophthalmology and adult strabismus. This organization hosts engaging clinical presentations for APS school nurses and paraprofessionals to further educate them about vision screenings, eye injuries and more. The APS Board of Education and I would like to thank Children’s Eye Physicians for this great partnership. Please welcome the Children's Eye Physicians members and APS staff who are with us tonight:

Justin Arbuckle, MD

Lynette Bridge, Chief Executive Officer

Andrea Mosher, Director of Clinical Care

Wendy Spirek, Director Community Outreach Thank you all for your commitment to students and for providing such valuable information. We look forward to continuing to partner with you in many ways. Congratulations to the APS Accounting and Accounts Payable departments for earning the Certificate of Achievement for Excellence in Financial Reporting presented by the Government Finance Officers Association of the United States and Canada for their comprehensive annual financial report. This is the 29th consecutive year that our accounting team has earned this award! This achievement is the highest form of recognition in the area of governmental accounting and financial reporting. This team created a report that demonstrates a constructive spirit of full disclosure, clearly communicating APS’ financial story. To APS Accounting Director Mary Temple and her team, Lisa Bollers, Vini Giannatala, Melissa Haakinson, Marcy Herron, Theresa Larson, Donna McClary,

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Thomas Mcnish, Krista Swanson, Louise Tipton, Ana Aguilar, Alyssa Loyd, Linda Norris, and Lori Tabar, we are extremely proud of you and truly admire your hard work and dedication. Bradshaw thanked the entire team for their outstanding work and efforts. She is looking forward to earning the Certificate of Achievement for Excellence in Financial Reporting again next year.

Opportunity for Audience

Jeanne Graeser shared that her eight-year-old daughter completed her third year at Vanguard Classical School. She noted that her daughter has significant disabilities due to a genetic disorder, but is a bright young girl who has shown tremendous potential to learn. Graeser shared that Vanguard was started by CP of Colorado with the stated mission of facilitating optimal individual academic achievement and character development through a rigorous, content-rich, inclusive learning environment, which aligns with her family’s vision for our daughter’s education. She expressed that her daughter was denied access to a “Parent’s Night Out” fundraiser because it was for “potty trained children only,” and feels it violated her daughter’s rights under Section 504. She noted that acting Vanguard Principal Rob Miller upheld her daughter’s exclusion from the event, and made inflammatory, bullying comments at a subsequent meeting that showed a lack of understanding of the legal rights of students with developmental disabilities and the legal obligations of Vanguard. Graeser emphasized that it is hard enough to be a parent of a child with significant disabilities, stressing that it is tough to navigate the IEP process, find the right school placement and make sure your child has the proper supports to enable their success. You expect your child’s school administrators to be your partners and to be supportive and willing to work together in the best interests of your child. To be bullied by the very people you trust to do what is best for your child is reprehensible and totally unacceptable. Shepherd requested that Fulton meet with Graeser to discuss concerns. Donna Sablan, community member and parent, thanked Superintendent Barry for all the positives he has done throughout the years. Sablan has shared concerns with the Board about the treatment of students with disabilities at Vanguard and has heard multiple complaints from parents. Her child no longer attends Vanguard for similar concerns as stated by Graeser. She emphasized that the Board is accountable for the charter and she will continue to check to see if concerns have been addressed.

II. INFORMATIONAL REPORTS

Board of Education Report Shepherd thanked and recognized Superintendent Barry for his seven years of service to the district. She shared that Barry has been a strong leader who has shared his vision and brought out the best in teachers and staff. He has developed community relationships and built the recognition of Aurora both locally and nationally. He has left a visible mark on the Aurora Public Schools

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that will be felt for many years to come. The Board presented Barry with a plaque engraved with the names of current and past Board members. They also presented him with a bouquet of cookies that had a replica of his signature coin that he has presented to staff, students, and community members throughout the years. Barry thanked the Board and shared that it has been an honor to serve as the APS Superintendent for the past seven years. He commented that the district has a good team that has weathered some storms for the betterment of kids. He plans to stay in Aurora and continue building relationships in the community. A retirement reception to honor Superintendent Barry will be held on June 7, 3:30 to 5:30 p.m., at the PLCC. Superintendent’s Report

Barry provided an update on the following:

The last day of school for Vista PEAK, which is on an extended 196-day calendar, is June 6.

Many APS students are currently taking advantage of the fifth block of instruction.

D. Rico Munn, new superintendent, is scheduled to start on July 1. We are currently in the process of switching everything to his name.

A special thanks to everyone involved in this year’s commencement ceremony. The kids and crowds were appreciative and respectful.

Leadership Team Report

NCLB Consolidated Grant Application Chief Financial Officer Adrienne Bradshaw and Director of Grants Jesus Escárcega provided an overview of the NCLB Consolidated Grant Application. The consolidated application is for the amount of $12,736,603 for the following NCLB Title grants:

Title I, Part A - Improving the Academic Achievement of the Disadvantaged ($10,468,499)

Title I, Part D - Services to Neglected and Delinquent Children ($68,712)

Title II Part A - Teacher and Principal Training and Recruiting ($1,184,129)

Title III, Part A - Language Instruction for Limited English Proficient and Immigrant Students ($917,610)

Title III Immigrant Set-Aside ($97,653) A copy of the NCLB report is appended to the June 4 Board minutes. This item will be included on the June 18 consent agenda for action. Acceptance of Migrant Education Program Funds and Assurances APS is the fiscal agent for the Metro Migrant Education Program, which serves eligible migrant families and their children in 18 school districts. Funds provide supplemental instructional program or services to eligible migrant students. Jesus Escárcega will serve as the budget authority for the 2013-14 school year.

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A copy of the Migrant Education Program report is appended to the June 4 minutes. This item will be included on the June 18 consent agenda for action. State of Colorado Interest-Free Loan Program Bradshaw provided an overview of the State of Colorado Interest-Free Loan Program, which some state school districts utilize to alleviate temporary general fund cash flow deficits experienced at various times of the year. The district is expected to borrow funds in December 2013 and February 2014. A copy of the Interest-Free Loan Program report is appended to the June 4 Board minutes. A resolution will be included on the June 18 consent agenda for action. 2013-14 Insurance Renewal Bradshaw provided an overview of the district’s insurance renewal cost for the 2013-14 school year, including auto liability, crime, equipment breakdown, foreign travel liability, general liability, pollution, property insurance, student malpractice (Pickens Technical College) and workers’ compensation. Insurance rates are expected to continue to increase next year as a result of increased workers’ compensation, natural disasters, and other outside influences. A copy of the 2013 Insurance Renewal report is appended to the June 4 minutes. This item will be included on the June 18 consent agenda for action. 2012-13 Supplemental Budget Appropriations

RESOLUTION 2012-13 Supplemental Budget

WHEREAS, in the Charter School Fund additional funds have become available; WHEREAS, in accordance with Colorado Revised Statutes, the Board of Education shall adopt a resolution authorizing the appropriation of any additional funds (CRS 22-44-110); THEREFORE, be it resolved that the Board of Education of Joint District No. 28-J

of the counties of Adams and Arapahoe adopt the following budget amount and appropriate additional funds in the amount of $1,564,563 in the 2012-13 Charter School Fund.

2012-13 Budget Charter Schools Original budget $ 29,287,678 Supplemental budget 1,564,563 Total budget $ 30,852,241 A copy of the 2012-13 Supplemental Budget report is appended to the June 4 minutes.

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The resolution will be included on the June 18 consent agenda for action. RMC Reports – ACHS and Arkansas Dr. Shelley Billig and Stephany Brown, RMC Research Corporation, highlighted results from the instructional audit conducted at Aurora Central High School and Arkansas Elementary. RMC staff had an opportunity to interview classroom teachers and staff, participate in focus groups and meet with students and parents. Billig emphasized that the foundation for success is evident at both schools, but noted a number of challenges related to rigor and discipline. Cook asked where each school was ranked in terms of the audit. Billig replied that Aurora Central was listed toward the bottom; Arkansas Elementary was listed more in the middle. Carmany asked about the overall time line to change the climate, culture and instruction at underperforming schools. Billing replied that it usually takes one to three years to turn around a school, but reemphasized that momentum was evident at both sites. Wildman asked about turnaround strategies for underperforming schools. Billig shared that strategies vary from school to school and are customized to meet the needs of the specific school. Lewis noted that staff who she spoke with shared that they felt comfortable talking to the RMC staff about concerns. She also expressed that there are great kids and staff members at both sites. Jorgensen asked if something more systemic was occurring at Aurora Central and Arkansas that could be used to assist other underperforming district schools. Billig suggested that staff review its investment strategy at underperforming schools. She shared that districts across the nation have experienced success by setting up an achievement zone or aggressive investment policy to allow for more resources, coaching, technology, and visibility at underperforming schools. Jorgensen asked about strategies to move underperforming schools. Billig replied that strategies are site specific, but highlighted the importance of analyzing achievement data to determine instructional learning gaps and next steps. Jorgensen asked about effective strategies and models that districts utilize to move students. Billig highlighted models and strategies used by districts throughout the nation, including professional learning and implementation of professional learning; well-designed data reporting to assist instructional staff with learning needs; reorganizing and restructuring between site and central office staff; and progress monitoring via an audit process. Shepherd asked about the Board’s role to best support efforts at underperforming schools. Billig shared that the Board is considered the district’s oversight and should give staff room to do their work. She added that the Board should set clear expectations for accountability and progress throughout the process. Shepherd asked Billig to provide the Board with some effective models and strategies used by other districts. Brown served on the team that conducted the instructional audit at Arkansas and

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Aurora Central. She recognized Arkansas Elementary Principal Kevin Shrum for building a sense of community at Arkansas. Wildman concurred and noted that Arkansas has experienced a 25 percent growth in the area of professional development on the TELL survey. Wildman asked about discipline concerns at both sites. Barry explained that staff is currently gathering data and will provide more detailed information at a future date. He highlighted a slide that showed one year’s performance increases at underperforming schools. Shepherd thanked RMC Research Corporation staff for providing information to the Board. Adoption of the 2013-14 Budget and Appropriation Resolution Chief Financial Adrienne Bradshaw and Budget Manager Stanley Rodriguez provided an overview of the 2013-14 budget and appropriation resolution.

Resolution for the 2013-14 Adopted Budget

WHEREAS, budgets for the 2013-14 General, Charter Schools, Athletics, Bond Redemption, Building, Colorado Preschool Program, Grants, Internal Service, Nutrition Services, Pickens Technical College Post-Secondary, Pupil Activity Agency, Risk-Related Activity, School Health Services Program and Special Programs Funds have been prepared, and; WHEREAS, in accordance with Colorado Revised Statutes, the Board of Education of each school district shall adopt a budget by appropriate resolution for each fiscal year prior to the beginning of the budget year (CRS 22-44-110(4)); THEREFORE, BE IT RESOLVED, that the Board of Education of Joint District No. 28-J of the Counties of Adams and Arapahoe adopt the following budget amounts and appropriate said amounts including appropriations by program and object in the general fund of the adopted budget for fiscal year beginning July 1, 2013, and ending June 30, 2014.

FUND AMOUNT

General $317,794,276 Charter Schools 32,777,386 Athletic 783,516 Bond Redemption 60,229,607 Building 45,500,000 Colorado Preschool Program 5,982,682 Grants 31,373,351 Internal Service 702,000 Nutrition Services 17,717,009 Pickens Technical College Post-Secondary

6,340,185

Pupil Activity Agency 3,194,198 Risk-Related Activity 4,024,787 School Health Services Program 3,097,300 Special Programs 8,996,029

TOTAL ALL FUNDS $538,512,326 A copy of the proposed budget report is appended to the 2013-14 budget report.

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This item will be included on the June 18 consent agenda for action. Carmany asked about group salaries included in the 2013-14 adopted budget book. Bradshaw will provide more specifics to the Board. Lewis asked about the Colorado Health Foundation grant and funding for district health clinics. The Board will be provided with more information. Use of a Portion of the Beginning Fund Balance as Authorized by Colorado Statutes As required by C.R.S. 22-44-105, the Board must adopt a resolution if the beginning fund balance for any fund is use to cover expenditures, interfund transfers or reserves. A copy of the Use of a Portion of the Beginning Fund Balance as Authorized by Colorado Statutes report that highlights what funds will be used for is appended to the June 4 minutes. This item will be included on the June 18 consent agenda for action. Legislative Update APS Lobbyist Mary Kay Hogan provided a summary of K-12 education bills during the legislative session.

Senate Bill 260 increased by 2.7 percent. The average per pupil funding is currently $6,652.

Slots for the Colorado preschool program increased.

Funding for special education increased by $20 million.

A last minute proposal from the Colorado Children’s Campaign to improve state preschool programs did not pass. The cost of the program was estimated at $5 million. This bill is expected to be reintroduced next year.

Key components of Senate Bill 213, school finance reform bill, remain intact. The Colorado Association of School Executives and the Colorado Association of School Boards support the bill.

The Colorado ASSET bill passed this legislative session.

The Breakfast after the Bell bill passed, but is expected to return for revisions next year.

Teacher licensure is on the horizon for next year. VISTA 2015 Update People Chief Human Resources Officer Damon Smith reviewed a slide that highlighted teacher satisfaction around the induction program. He shared that growth increased in both the mentoring program and the induction program, but the goal was not met this year. He expects the goal to be met next year. Achievement Chief Academic Officer Tammy Clementi reviewed a slide that highlighted concurrent enrollment. She shared that student enrollment in concurrent

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enrollment classes increased, but the overall goal was not met. Barry shared that concurrent enrollment should increase next year. Community Chief Equity and Engagement Officer Rosanne Fulton reviewed a slide that highlighted parent engagement plans. She shared that four parent breakfast sessions with principals will be held next year to gather feedback for discussions with the District Advisory Accountability Committee. Environment Sturges reviewed a slide that highlighted bond construction projects. Major projects this summer include HVAC repairs at Clyde Miller; roof repairs at South; multiple projects at Gateway; whole building remodel at Tollgate; single classroom addition at Side Creek; single classroom addition at Kenton; and HVAC repairs at Yale. Mobiles are also scheduled to be placed at seven school sites. Barry noted that projects continue to be on time and under budget. Sturges shared that Mrachek was not awarded the BEST grant. Staff will meet to determine next steps. A copy of the VISTA 2015 update is appended to the June 4 Board minutes. New America Charter School’s Mission Statement Legal Counsel Brandon Erye shared that New America’s contract requires Board approval for revisions in their mission statement. The revised statement reads, “The mission of The New America School is to empower new immigrants, English language learners, and academically underserved students with the educational tools and support they need to maximize their potential, succeed and live the American dream.” This item will be included on the June 18 consent agenda for action. 2013 Board of Education Election Participation The Board must take formal action prior to July 29, 2013, pursuant to CRS, to participate in the coordinated election, November 5, 2013, and to designate an election official, Legal Counsel Brandon Eyre, to serve as the school district’s designated election official. This item will be included on the June 18 consent agenda for action. Instructional Materials Adoption The following list of instructional materials proposed for adoption is presented to the Board as information: My World History, United States History, History of US, DBQ Project/Mini-Qs in American History, and DBQ Project/Mini-Qs in World History. The proposed list of instructional materials will be included on the June 18 consent agenda for action. Instructional Materials Adoption

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The lists of instructional materials proposed for adoption are presented to the Board of Education from the following middle schools as information: Aurora Frontier P-8; Aurora Hills; Aurora Quest K-8; Aurora West College Preparatory Academy; Boston P-8; Clyde Miller P-8; Columbia; East; Mrachek; Murphy Creek P-8; North; South; and Vista PEAK Exploratory P-8. The proposed list of instructional materials will be included on the June 18 consent agenda for action. TCAP Update Chief Accountability and Research Officer Lisa Escárcega and Chief Academic Officer Tammy Clementi provided an update on the third grade TCAP assessment. Clementi discussed the importance of kids developing comprehensive skills and reviewed the five components of reading. The district plans to implement Language Essential for Teachers of Reading and Spelling (LETRS), which is an approved professional development approach to teach teachers to be teachers of reading. Clementi will provide the Board with additional information regarding the LETRS approach. Jorgensen asked about the implementation time line. Clementi replied that K-3 grade teacher coaches are currently being trained. Grades K-3 teachers are expected to be trained by December. A copy of the 2013 Grade 3 TCAP report is appended to the June 4 Board minutes.

IV. CONSENT AGENDA

Cook moved and Jorgensen seconded to approve the consent agenda as presented and approve the following items:

New America’s School Calendar

Personnel

Instructional Materials Adoption – Active Chemistry and Active Physics Smith recognized the following retirees listed on the June 4 consent agenda for all their years of service to the district:

Trixey Mangean, bookkeeper, North Middle School

James Hebb, social studies teacher, East Middle School

Roll Call: Barber, Carmany, Cook, Jorgensen, Lewis, Shepherd, Wildman #8266 Approved on a vote of 7-0

V. BOARD WORK

Ends Conversation and Open Dialogue Policy Perception Checklist

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Did the Board receive information at tonight’s meeting that requires a policy change? The Board did not receive information that required a policy change. Did the Board receive information at tonight’s meeting that requires additional information or monitoring? The Board requested additional information on the following: Requested information will be provided to the Board. Open Dialogue

Lewis asked about concerns related to 504 plans at Vanguard Classical Charter School. Escárcega replied that Charter School Liaison Efren Ortiz will follow up with concerns shared by Jeanne Graeser during Opportunity for Audience. Reports from the Board Lewis attended the APS Leadership conference. She appreciates that Board members had an opportunity to take part in the conference. Lewis attended the summer school food service kickoff program. She is excited that the program is being expanded. She noted that Radio Disney was at the kickoff and shared that it was fun watching them tell adults what to do.

Board Self-Monitoring

Wildman shared that Board members asked a number of questions at tonight’s meeting.

VI. CONCLUDING ITEMS

Next meeting date The next special open meeting of the Board of Education will be held on June 11, 2013, at 6:00 p.m. in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center 4.

Adjournment The regular meeting of the Board of Education adjourned at 9:16 p.m. _________________________

President

ATTEST _________________________

Secretary

No Child Left Behind (NCLB)

Consolidated Application

Aurora Public Schools

6/4/2013 PACESetters! 1

http://www.50states.com/colorado.htm

NCLB Consolidated Grant Application


Amount

Title 1, Part A Improving the Academic Achievement of the Disadvantaged 10,468,499$

Title 1, Part D Services to Neglected and Delinquent Children 68,712$

Title II, Part A Teacher & Principal Training and Recruiting 1,184,129$

Title III, Part ALanguage Instruction for Limited English Proficient and

Immigrant Students917,610$

Title III Immigrant Set-Aside 97,653$

Total 12,736,603$

Program

Grant Application must be submitted to CDE by June 28, 2013.


Migrant Education Grant Assurances




• Metro Migrant Education Program serves

eligible migrant families and their children.

• 18 school districts, 10 counties, Denver

metro area.

• Provides supplemental instructional

programs or services to migrant students,

age 3-21.


Migrant Education Program


• APS is the fiscal agent for the entire Denver metro area

program.

• Board is accepting the funds in the amount of

$1,215,149 and the administration and accountability of

the Metro Area Migrant Education Program.

• Board appoints Jesús Escárcega as the budget

authority.

• Grant application requires board signature as assurance

that the funds will be used for this program.

• The document will be brought back to board for approval

and signature at the June 18th meeting.


Migrant Education Program



2013-14 State Treasurer’s

Interest-Free Cash Flow Program

Division of Finance



Interest-Free Loan Program

• Authorized by C.R.S. 29-15-112 and 22-54-110

• Expecting borrowing

– $3.7 Million in December 2013

– $4.0 Million in February 2013

• Loan must be repaid no later than June 25

• About 20 districts in state participate

• Resolution will be brought back for board’s approval on June 18





2013-14

Insurance Renewal

Division of Finance

Risk Management



INSURANCE PROGRAM/RISK MANAGEMENT

The Superintendent of Schools, Deputy Superintendent, or designee, shall establish procedures to

implement a risk management program to eliminate or minimize the conditions and practices which

cause losses. The district will self-insure risks that are economically appropriate. Commercial

insurance coverage will be purchased to provide protection against remaining exposures. An annual

report of the insurance program shall be provided to the Board to review the coverage and carrier(s)

which will be in the best interest of the district.

LEGAL REFS.: C.R.S. 8-44-110

C.R.S. 22-32-110 (1) (s) (t) (u) (v)

C.R.S. 22-45-103 (1) (e)

C.R.S. 24-10-115

C.R.S. 24-10-115.5

C.R.S. 29-13-101 et seq.

CROSS REF.: BID, Board Member Compensation and Expenses

District Policy – APS Code EI


Insurance Procurement

• APS contracts with insurance broker, Beecher

Carlson

– Industry practice

– Fulfills requirement to obtain bids on our insurance

policies

• Flat fee, $16,500, no carrier commissions are

awarded

• Brokers are licensed in Colorado



Insurance Renewal 2013


Insurance type 2012-13 2013-14 % Change Comments

Auto liability 106,204$ 111,514$ 5.0% Projected

Crime 5,165 5,165 0.0% No change

Equipment breakdown 17,893 18,788 5.0%

Foreign travel liability 3,116 4,000 28.4% Based on trip activities

General liability 188,358 216,612 15.0%

Pollution 22,246 22,246 0.0% No change

Property 301,476 323,991 7.5%

Student malpractice (Pickens) 5,016 6,000 19.6% Based on enrollment

Workers' compensation 1,762,911 2,118,270 20.2%

2,412,385$ 2,825,702$ 17.1%


Auto Liability

• State Farm, $1,000,000, no deductible

• Average cost per vehicle $330

• Possible increase due to claims history, 5 percent

projected, no indication from the carrier



General Liability

• Managed by the district’s Risk-Related Activity Fund and

the pooled fund, Excess of Loss Self-Insurance Pool

• Three districts participate in this pool: Aurora, Littleton &

Colorado Springs

• Three companies bid on the 2013-14 renewal

• Bid awarded to Selective Insurance

Coverage SIR Premium

2011-12 $5,000,000 $150,000 $123,823

2012-13 $5,000,000 $150,000 $188,358

2013-14 $5,000,000 $150,000 $216,612



Property Insurance

• Insurance renewal process for 2013-14

– Three companies bid on the 2013-14 renewal, Traveler’s

(current), Chubb and PEPID (pool)

– Traveler’s has best rate and service history

• 2012-13 District coverage

– $500,000,000 insured value

– $ 0.0462 per $100 of value

• 2013-14 District coverage

– $500,000,000 insured value

– $0.0507 per $100 of value

– $640,390,000 – District replacement value due to new schools

and remodels



Workers’ Compensation

• Statutorily required

• Combination of self-insured and shared risk pool

• Based on employee salaries and claims history,

ultimate development of open claims

• 20 percent increase in premiums

• Four districts participate in this pool, all must

agree to carrier changes



201

226 235

213 214

239

252

313

285 283

150

170

190

210

230

250

270

290

310

330

04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14

Workers' Compensation Claims YTD - 3/31/13

Workers’ Compensation

2013-14 contribution is based

on losses from the 3 prior years,

not including the current year.

Notice, that the 2011-12 year

has come into factor for the

2013-14 year calculation

Pro

jecte

d

Pro

jecte

d

Tota

l Num

ber

of C

laim

s



Insurance Renewal 2013

• Many outside influences will continue to impact the

overall cost of insurance

– Hurricanes

– Tornadoes

– Fire losses

– Newtown, CT

• Insurance market is very “hard” right now



Opportunity for

Discussion and

Questions



Supplemental Budget

2012-13


• A supplemental budget may be adopted if

money for a specific purpose becomes

available to meet a contingency or

unforeseen event • C.R.S. 22-44-102(3)


Supplemental Budget

2012-13

Fund2012-13

Adopted Budget

2012-13

Supplemental

Budget

Final 2012-13

Adopted

Budget

Charter Schools 29,287,678$ 1,564,563$ 30,852,241$



2012-13 Charter School

Supplemental Budget Details

Charter School2012-13

Adopted Budget

2012-13

Supplemental

Budget

Final 2012-13

Adopted

Budget

Aurora Academy 4,269,506$ 199,691$ 4,469,197$

AXL Academy 3,346,347$ 690,323$ 4,036,670$

Global Village 8,069,276$ -$ 8,069,276$

Lotus 5,911,440$ 582,624$ 6,494,064$

New America 3,931,709$ -$ 3,931,709$

Vanguard 3,759,400$ 91,925$ 3,851,325$

Total 29,287,678$ 1,564,563$ 30,852,241$

Notes:

Aurora Academy - Fund Balance and Per Pupil Funding adjustments - $199,691

AXL Academy – Adopted their Building Fund - $666,577

Lotus – Received Best Grant - $500,000



2013-14

Adopted Budget



Budgeted Expenditures

ALL FUNDS

Fund2013-14

Proposed

2013-14

AdoptedDifference

General $299,305,712 $317,794,276 $18,488,564

Charter Schools (6) 31,994,043 32,777,386 783,343

Athletic 783,516 783,516 -

Bond Redemption 60,229,607 60,229,607 -

Building 46,000,000 45,500,000 (500,000)

Colorado Preschool Program 5,363,844 5,982,682 618,838

Grants 34,499,700 31,373,351 (3,126,349)

Internal Service 702,000 702,000 -

Nutrition Services 17,717,009 17,717,009 -

Pickens Technical College Post-Secondary 5,114,000 6,340,185 1,226,185

Pupil Activity Agency 3,194,198 3,194,198 -

Risk-Related Activity 4,024,787 4,024,787 -

School Health Services Program 3,097,300 3,097,300 -

Special Programs 8,996,029 8,996,029 -

TOTAL $521,021,745 $538,512,326 $17,490,581



Proposed Budget compared to

Adopted Budget - Expenditures


General Fund expenditures - proposed budget 299,305,712$

PERA 0.9% increase 1,717,394

Healthcare 477,000

Utilities - fiber optic service agreement 500,000

Student mental health support 171,000

Social emotional learning program -16 schools 400,000

Counselors - elementary level 405,000

School-based evaluation requirements for SB 191 850,000

Annual IT service/maintenance agreements 400,000

SB 191 evaluation requirements 90,000

Pathways support 998,000

Support school tech needs 250,000

Child Find - OT,speech,early childhood 134,000

International Baccalaureate support 300,000

Provide teachers for English language learners 342,000

Restore communications to parents, community, voters 76,000

Subtotal 7,110,394

Compensation

Licensed - steps, lanes, 1.5% GSI 6,103,224

Classified - 2% GSI 1,137,144

Admin/Professional Technical - 2% GSI 550,329

Subtotal 7,790,697

Reserves

TABOR 350,000

Board 1% reserve 150,000

Accounting reserves 200,000

"Savings account" reserves 2,887,473

Subtotal 3,587,473

General Fund expenditures - adopted budget 317,794,276$


2013-14 General Fund Revenue


2011-12 2012-13 2013-14

Actuals Readopted Budget Adopted Budget

CARRYOVER:

Beginning Fund Balance $41,557,759 45,355,028 53,655,028

Accrued Compensation ($15,831,287) (15,162,189) (15,662,189)

Fund Balance $25,726,472 30,192,839 37,992,839

State Budget Stabilization Factor Total Program Funding:

3110 State Equalization - General Fund $165,674,323 166,429,422 172,769,137

3110 State Equalization - Allocation to other Funds 29,473,838 33,468,778 36,605,684

3110 Full Day Kindergarten 1,873,456 1,917,870 1,970,313

Total: 197,021,617 201,791,993 211,345,133

LOCAL SOURCES:

1110 Local - Ad Valorem Tax 46,592,633 45,509,083 47,323,309

1111 Override Taxes - 1990 7,639,028 7,639,028 7,639,028

1111 Override Taxes - 2008 13,607,046 13,647,476 13,845,170

1111 Override Taxes - 2012 - 15,000,000 15,149,811

1120 Specific Ownership 6,064,227 6,000,000 6,100,000

1140 Penalities & Interest (437,394) (367,559) (400,000)

1322 Tuition-Other School Districts 129,558 100,000 100,000

1510 Earnings on Investments 49,698 40,000 40,000

1954 Services Provided to Charter 2,971,886 2,800,000 2,800,000

1994 E-Rate 2,332,537 2,056,881 1,066,000

xxxx Miscellaneous Income 812,078 400,000 400,000

Total: $79,761,297 92,824,909 94,063,318


2013-14 General Fund Revenue


2011-12 2012-13 2013-14

Actuals Readopted Budget Adopted Budget

STATE SOURCES:

3120 Vocational Education 1,512,579 1,512,579 1,000,000

3130 Special Education 5,913,907 5,913,907 7,256,100

3160 Transportation 1,535,221 1,535,221 1,531,000

3140 State ELPA 1,712,323 1,712,323 2,000,000

Total: $10,674,030 10,674,030 11,787,100

FEDERAL SOURCES:

4020 ROTC 115,668 115,668 80,000

Edujobs/Stabilization 240,417 - -

5130 BABs Direct Pay Subsidy 1,242,864 1,240,000 1,040,000

Total: $1,598,949 1,355,668 1,120,000

Gross New Revenue $289,055,893 306,646,600 318,315,551

Allocation to Risk Fund $2,083,223 3,020,562 3,724,787

Allocation to Colorado Pre/K Program 4,619,940 4,622,592 5,400,682

Allocation to Charter Schools 22,770,675 25,825,624 27,480,215

Subsidies to Other Funds 1,793,688 2,016,824 1,908,430

Subtotal Transfers $31,267,526 35,485,602 38,514,114

Net New Revenues $257,788,367 271,160,998 279,801,437

Net Revenue + Fund Balance $283,514,839 301,353,837 317,794,276


Proposed Budget compared to

Adopted Budget - Revenues


General Fund revenues - proposed budget 319,074,120$

Fund balance carryforward from 2012-13

Decrease based on April 2013 projections (1,829,350)

State revenue

State revenue-$6932.84 per pupil, + $6.37 240,687

Property taxes

Property tax collections - add'l based on projections 337,830

Additional allocations to other funds

Colorado Preschool Funds, +$6.37 per pupil (4,959)

Charter schools, +$6.37 per pupil (24,052)

Subtotal (1,279,844)

General Fund revenues - adopted budget 317,794,276$

BUDGET IS BALANCED!


State Funding Losses

General Fund

Rescission

State funding 2009-10 2010-11 2011-12 2012-13 2013-14 (1) Total

Rescission or negative factor (5,952,305)$ (27,985,927)$ (36,544,890)$ (47,858,192)$ (48,042,193)$ (166,383,507)$

ARRA grant offset - 10,146,841 - - - 10,146,841$

Total rescission or negative factor (5,952,305) (17,839,086) (36,544,890) (47,858,192) (48,042,193) (156,236,666)$

State per pupil funding - before negative factor 7,538 7,571 7,712 8,005 8,203

State per pupil funding - after negative factor 7,364 7,071 6,715 6,715 6,933

Loss per pupil (174)$ (500)$ (997)$ (1,290)$ (1,270)$ (4,231)$

Budget cut - rescission (4,935,675)$ -$ (4,935,675)$

Budget cuts from quad charts - (17,153,000) (24,796,692) (4,870,633) - (46,820,325)$

Total budget cuts (4,935,675)$ (17,153,000)$ (24,796,692)$ (4,870,633)$ -$ (51,756,000)$

Negative Factor

(1) Uses CDE preliminary student count; subject to change.

Negative factor will change if actual student count does not match CDE projections.



Budget Time Line

• Budget for adoption presented Jun 04, 2013

• Budget for adoption consent Jun 18, 2013

• Re-adoption consideration Dec 03, 2013

• Re-adoption action Dec 17, 2013



Opportunity for

Discussion and

Questions



Beginning Fund Balance

2013-14 Budget


• Board resolution is required if beginning fund

balance for any fund is used to cover

expenditures, interfund transfers, or reserves • C.R.S. 22-44-105(1.5)(a)

• Beginning fund balances will be used for:

• Day to day operations

• Maintain reserves

• Principal and interest payments

• Specific bond-related projects

• Make funds available for student use


Beginning Fund Balance

2013-14 Budget

Fund Amount

General $ 37,992,839

Charter Schools $ 1,822,944

Athletics $ 210,000

Bond Redemption $ 25,856,665

Building $ 45,000,000

Colorado Preschool Program $ 262,000

Grants $ 572,493

Internal Service $ 292,000

Nutrition Services $ 1,098,372

Pickens Tech Post-Secondary $ 3,000,000

Pupil Activity Agency $ 994,198

Risk-Related Activity $ 300,000

School Health Services Program $ 2,097,300

Special Programs $ 3,304,329

Total $ 122,803,140



70%

72%

79%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2011-12 2012-13 2013-14 2014-15

Satisfaction with Induction Program

Goal

Satisfaction Rate

Perc

en

t o

f A

gre

e/S

tro

ng

ly A

gre

e

People Goal 1 – Recruit, hire, induct, support and retain high-

performing staff to promote organizational

effectiveness

Objective 3 – Improve retention rates by being responsive

to professional concerns and needs of employees

Action 1 – Continue to support all teachers new to the

profession through an effective induction and

mentoring program

Metric – Increase by 10% annually, the number of

teachers, mentors and principals satisfied with the

induction and mentoring programs.

Tasks

Train mentors on program expectations to improve

outcomes every year.

Develop an evaluation survey of the New Teacher

Conference that measures new teachers' level of

satisfaction that they received the information

necessary to begin the school year successfully.

Evaluate annually the level of satisfaction to which the

New Teacher Conference introduced new teachers to

the instructional expectations around literacy, ELA,

mathematics, science and technology.

Evaluate the new teachers' level of satisfaction after

each session of the New Teacher Induction Course.

77%

80%

88%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2011-12 2012-13 2013-14 2014-15

Satisfaction with Mentoring Program

Goal

Satisfaction Rate

Perc

en

t o

f A

gre

e/S

tro

ng

ly

OPR: DOI - LM

Last updated 6/3/13

1


Achievement Goal 3 – Increase choice offerings, access to

postsecondary options and

postsecondary/workforce readiness (PWR)

Obj. 3 – Increase postsecondary options and workforce

readiness of APS graduates to support

meaningful choices about their future education

and careers

Action 5 – Expand access to postsecondary options

and dual credit by a 10% annual increase in the

number of high school students enrolled in

postsecondary options

Tasks:

Provide middle and high school counselors with professional learning to support parents and students in understanding and accessing postsecondary options

Redesign high school program planning guide to make it more useful for parents and students

By the end of the 2010-11 school year, 100% of 9th grade students will successfully develop an Individual Career and Academic Plan (ICAP)

ICAP achievement goal supports post secondary access

PACESetters!

2

427 469

841 990

296

109 55

1149 1263

0

500

1000

1500

09-10 10-11 11-12 12-13 13-14 14-15

Nu

mb

er

of

Stu

de

nts

Concurrent Enrollment/ Dual Credit Courses in

High Schools

327 281

345 306

79

51 129

478 525

0

100

200

300

400

500

600

09-10 10-11 11-12 12-13 13-14 14-15

Nu

mb

er

of

Stu

de

nts

Concurrent Enrollment/ Community College of Aurora

OPR: Olezene Last Updated 10/31/12


Community Goal 1 – Strengthen collaboration with parents* to enhance

learning for their children

Obj. 1 – Promote and facilitate meaningful parental* engagement to support each school’s learning goals

Action 1 – Ensure that 100% of schools have quality parental* involvement plans as measured by the best practices model

Tasks:

Identify best practices for meaningful parent

engagement plans aligned to the 6 PTA standards:

• Welcoming ALL families into the school community

• Communicating effectively

• Supporting student success

• Speaking up for every child

• Sharing power

• Collaborating with community

Use the results from the district parent survey to identify areas of strengths and areas for improvement; focus will be on the student achievement section of the survey

Schools will post their parent involvement plans on their websites

*Parents/parental refers to parents/guardians

PACESetters!

53

23 29

53 53

5

10

15

20

25

30

35

40

45

50

55

60

10-11 11-12 12-13 13-14 14-15

Over Goal Goal Current

33

OPR: Equity & Engagement

Last Updated 05/31/2013

Schools with Parent Engagement Plans


Environment Goal 3 – Construct and maintain

facilities that support 21st Century learning

Obj. 1 – Anticipate and prepare for projected community growth and changes in student enrollment

Action 3 – Complete all construction projects, funded by 2008 bond construction projects on time and within budget

Tasks:

Complete all scheduled

project actions on time.

Complete all scheduled

project actions on budget.

PACESetters! OPR : Division of Support Services

Last Updated: 4-24-13


June 4, 2013

Division of Instruction Division of Accountability & Research

2013 Grade 3

TCAP Report

PACESetters! 1



Gr. 3 TCAP Demographics 2013

• 56% Hispanic

– 55% in 2012

• 18% Black

– 18% in 2012

• 17% White

– 18% in 2012

• 4% Asian

– 5% in 2012

• 3% 2 or more Races

– 4% in 2012

• <1% Native American/Alaska Native

– <1% in 2012

• 1% Native Hawaiian/PI

– 1% in 2012

PACESetters! 2


PACESetters! 3


TCAP Demographics 2012

• 46% English Language Learner – 50% in 2012

• 76% Free/Reduced Lunch – 76% in 2012

• 7% Special Education – 7% in 2012

• 4% Gifted and Talented – 4% in 2012

PACESetters! 4


PACESetters! 5


PACESetters! 6


Grade 3 TCAP 2013

• APS proficient/advanced scores decreased for 2013 (-2%)

• State scores decreased (-1%)

• Grade 3 reading TCAP proficient/advanced scores have increased 3% over 7 years

• The state has gained 2% over seven years

• The mobility rate for students entering K in 2010 and taking the grade 3 TCAP was 35%.

PACESetters! 7


8 PACESetters!


46 47 48 46

42

50 50 49 50

45 42

51

44

48 50 50

44

48 51

49

0

10

20

30

40

50

60

70

80

90

100

3rd 4th 5th 6th 7th 8th 9th 10th

2007

2008

2009

2010

2011

2012

2013

2012 State

2013 State

HERE’S What

•For the past 7 years our 3rd grade

reading achievement has not moved.

2012

2013 19

%

25

%

28

%

26

%

49

%

2%

48

%

1%

Quarter of 3rd

graders barely

scored proficient.

11% of 3rd graders

almost scored

proficient.

District Grade Level

2011 Prof+

2012 Prof+

2013 Prof+

F & R 2 Year

Change 1 Year

Change

ACADEMY 20 03 86.7 87.0 85.9 12.0 -0.8 -1.1

LITTLETON 6 03 85.8 88.2 85.7 21.0 -0.1 -2.4

BOULDER VALLEY RE 2 03 84.4 83.9 84.3 18.0 -0.1 0.4

POUDRE R 1 03 83.9 82.3 83.9 31.0 0.0 1.6

DOUGLAS COUNTY RE 1 03 82.7 82.8 81.5 11.0 -1.3 -1.4

ST VRAIN VALLEY RE 1J 03 80.6 81.1 81.5 33.0 0.8 0.3

CHERRY CREEK 5 03 80.5 80.8 79.6 26.0 -0.9 -1.2

JEFFERSON COUNTY R 1 03 80.0 80.3 79.5 32.0 -0.5 -0.8

FALCON 49 03 79.8 82.5 78.4 21.0 -1.4 -4.1

FOUNTAIN 8 03 72.9 75.3 78.0 47.0 5.1 2.7

PUEBLO COUNTY 70 03 80.1 78.3 77.4 41.0 -2.6 -0.9

HARRISON 2 03 67.1 73.0 76.0 70.0 8.9 3.0

PUEBLO CITY 60 03 75.7 77.5 74.9 67.0 -0.8 -2.6

THOMPSON R2 J 03 78.1 77.2 74.2 36.0 -3.9 -3.0

WIDEFIELD 3 03 68.8 75.1 74.2 44.0 5.4 -0.9

MESA COUNTY VALLEY 51 03 70.1 72.1 74.1 45.0 4.0 2.0

BRIGHTON 27J 03 71.6 76.3 73.6 35.0 2.0 -2.7

COLORADO SPRINGS 11 03 73.5 73.5 72.2 53.0 -1.3 -1.3

ADAMS 12 FIVE STAR SCHOOLS 03 68.7 67.9 66.7 35.0 -2.0 -1.2

GREELEY 6 03 63.0 64.2 65.7 60.0 2.7 1.5

DENVER COUNTY 1 03 55.7 59.0 60.5 73.0 4.8 1.5

ADAMS COUNTY 14 03 57.1 54.0 54.8 86.0 -2.3 0.8

MAPLETON 1 03 57.8 57.2 54.5 70.0 -3.4 -2.8

WESTMINSTER 50 03 40.6 46.9 49.5 82.0 9.0 2.6

ADAMS ARAPAHOE 28J 03 49.0 51.5 48.8 65.0 -0.3 -2.7

2013 3rd Grade Reading TCAP

SO What What we know: • the ability to read and comprehend is critical, • students cannot read and comprehend if they cannot access the

text (crack the code), • only a handful of districts have fully implemented the much-

lauded recommendation of the National Reading Panel published in 2000,

• Two thirds of fourth graders still struggle to read- – APS fourth graders are no exception-

• 2007=39% • 2008=41% • 2009=41% • 2010=42% • 2011=41% • 2012=44%

• We must build a comprehensive approach for reading instruction and support, where all the parts work together as a coherent, reinforcing system.

Five Components of Reading National Reading Panel-2000-Scientific Research effective reading

instruction addresses five critical areas.

5 Components of Reading

Phonemic Awareness

Phonics Fluency Vocabulary Comprehension

Phonological Awareness

Developmental

Earliest Auditory

Skills

Relationship

between letters

and sounds

Automaticity Understanding

meaning of words-

reading to learn!

3rd Grade Reading

assesses one

standard.

Now What • make the objective of improving reading a non-negotiable

and take strategic steps to implement changes to the existing system, – District-wide training and implementation of LETRS grades Pre-

5th grade;

• FOCUS-100% proficient readers becomes the guiding light;

• Require the system to align with reading best practices, rather than allowing existing structures to water them down,

• Providing intensive reading support to all unsatisfactory students during a time of deep budget cuts,

• Remind, “It’s not a program, the answer is in developing all of our teachers to be teachers of reading.”

LETRS

PACESetter 15

Language Essentials for Teachers of Reading and Spelling (LETRS)

LETRS is not a reading program. It is the Art and Science of Teaching

Reading…A mini master’s degree in teaching reading if you will.

What does it cover in its professional development?

1. What must be taught during reading instruction (five components);

2. The science behind why all the components of reading instruction are

necessary;

3. Who needs what kind of instruction, and how to interpret individual

differences in student achievement.

LETRS may be implemented as core content for professional development,

a basis for graduate or undergraduate coursework in reading.

Consistency of implementation matters more than the materials or curriculum.

Collecting and using data is part of every aspect, not a

separate activity. • “I’ve been testing for four weeks, now I can get back to

teaching.” • collect modest amounts of student data and act

deliberately- – Unsatisfactory=1x/week – Partially Proficient=2x/month – Proficient/Advanced=1x/month

• Data is used to inform practice, • create reports (conditional formatted) that are color-coded

and aggregated so that weaknesses and trends can easily be identified and acted upon,

• Principals are looking for evidence of data-driven instruction in their walk throughs.

May 28, 2013, BOE minutes

May 28, 2013

9855

l. PRELIMINARY

Shepherd called the May 28, 2013, meeting to order at 6:00 p.m.


JulieMarie Shepherd, president Cathy Wildman, vice president Jane Barber, secretary Dan Jorgensen, treasurer Jeanette Carmany, director Mary W. Lewis, director

The following member was absent:

Matthew Cook, director Also meeting with the Board of Education were:

John L. Barry, superintendent of schools Tonia Norman, assistant to Board of Education

Approval of Agenda

The May 28, 2013, agenda was approved as written.

Approval of Minutes

The minutes of the regular meeting of the Board of Education held on May 7, 2013, were approved as written.

Opportunity for Audience South Middle School teacher Steve Beaudoin presented Lewis with a cookbook that she purchased. The cook was produced by South Middle School students enrolled in the COMPASS After School Program. The students collected recipes, interviewed adults, and completed artwork for the cover. The cookbook is currently on sale for $35.

II. INFORMATIONAL REPORTS

Board of Education Report

BoardDocs Demonstration BoardDocs specialist Bill Terry provided an overview of the document management system designed to streamline meetings by publishing and providing immediate access to board agendas, minutes, and supporting documents. The Board will continue discussions around BoardDocs during an upcoming workshop.

Superintendent’s Report

May 28, 2013

9856

Barry provided an update on the following:

The 2013 commencement ceremonies went very well this year. Nine students who graduated this year earned associate degrees. Approximately 42 students are on track to earn associate degrees next year. The total number of credits earned this year was 9,600.

Carmany asked about the number of high school teachers who are adjunct professors. Barry will provide information to the Board.

Leadership Team Report

New America’s School Calendar District Legal Counsel Brandon Eyre highlighted New America’s four-day school calendar. This item will be included on the June 4 consent agenda for action. District Accountability Advisory Committee (DAAC) Budget Recommendations Kim Harrell, DAAC president, read recommendations for the 2013-14 proposed budget as follows: In meeting its statutory requirement of reviewing the district's proposed budget for 2013-14, and providing the Board of Education with recommendations relative to the prioritization of expenditures, the District Accountability Advisory Committee hosted a public budget hearing on May 16, 2013, and as a committee recommends no changes in the proposed expenditures for the 2013-14 budget year. However, the District Accountability Advisory Committee would like to suggest if funding is available that the following budget requests be reviewed and given prioritization:

Student mental health support

Social emotional learning program – 16 schools

Counselors – elementary level

Child Find – OT, speech, and early childhood

Restore communication to parents, community members, and voters Instructional Materials Adoption The following list of instructional materials proposed for adoption is presented to the Board as information: Active Chemistry, Student Text and Resources, and Active Physics, Third Edition, Student Text and Resources. This item will be included on the June 4 consent agenda for action.

III. CONSENT AGENDA

Lewis moved and Wildman seconded to approve the consent agenda as presented and approve the following items:

Vanguard Classical School Renewal Contract

New America Charter School Contract Addendum

Policy JKD/JKE, Suspension/Expulsion of Students

May 28, 2013

9857

2013-14 Proposed Budget

Personnel

Instructional Materials Adoption (Common Core Novel Collections and XBooks, All Resources)

Smith congratulated retirees listed on the May 28 consent agenda. They represent a total of 175 years of service to the district. Roll Call: Barber, Carmany, Jorgensen, Lewis, Shepherd, Wildman #8265 Approved on a vote of 6-0

IV. BOARD WORK

Ends Conversation and Open Dialogue

Policy Perception Checklist Did the Board receive information at tonight’s meeting that requires a policy change? The Board did not receive information that required a policy change. Did the Board receive information at tonight’s meeting that requires additional information or monitoring? Information that was requested will be provided to the Board. Open Dialogue

Turnaround Planning Lewis had an opportunity to attend community outreach meetings at Arkansas Elementary and Aurora Central High School. She highlighted feedback from staff and parents, including establishing relationships between teachers and students; establishing high expectations for all students; improving behavior expectations; and making sure staff, parents and students are involved in the process and their voices are heard. Carmany asked if information was available that highlighted proven strategies to turn schools around. Escárcega will forward articles to the Board. Barry will share a slide with the Board that highlights the process used by the district to turn schools around. Jorgensen will also provide articles for the Board members to review. Barber shared that the upcoming Council of Urban Boards of Education conference will focus on improvement strategies. The Board highlighted turnaround improvement strategies that they would like to focus on during the 2013-14 school year, including to provide more empowerment to affected schools and make sure they feel supported; review processes and trends used at the state level; gather feedback from affected staffs and hold café style conversations; review the turnaround plan for DPS; and develop time lines, processes, and protocols for schools listed as turnaround. Jorgensen shared that the Colorado Department of Education will release a report that highlights processes for schools listed as turnaround. Turnaround planning will continue to be a focus area for the Board during the 2013-14 school

May 28, 2013

9858

year. The Board discussed posting a monthly summary of its work on the district website during the 2013-14 school year. Shepherd requested that Board members look at possible dates to hold a workshop with the new superintendent. Reports from the Board Lewis recognized Aurora Central High School counselor Linda McCoy for holding the first half graduation ceremony for eligible sophomores. The kids took the ceremony seriously and it was a very good visual for all. Lewis recently attended the Downtown Aurora Visual Arts (DAVA) luncheon in celebration of DAVA’s 20 years of service. She thanked DAVA for supporting APS student artists. She recognized Susan Jenson, executive director of DAVA, for all her support of the arts. Barber attended the dedication ceremony for the Colorado Freedom Memorial. She shared that approximately 3,000 names are listed on the memorial. It was very well done. Barber highlighted the North Middle School community garden established in conjunction with the Anschutz Medical Center. She shared that approximately 30 plots are available for rent for $35. She recognized the maintenance and operations staff for building a retaining rock wall around the garden. Jorgensen thanked the Division of Equity and Engagement staff for the amazing job they did with this year’s commencement ceremonies. He wished all kids had an opportunity to attend a graduation ceremony to see the end result of their work. Wildman had an opportunity to attend the service pin ceremony at Jewell Elementary. She also wished that elementary teachers had an opportunity to attend a commencement ceremony to see the end result of their work.

Board Self-Monitoring

Lewis shared that the Board did very well tonight and had good discussions.

V. CONCLUDING ITEMS

Next meeting date The next meeting of the Board of Education will be held on June 4, 2013, at 6:00 p.m. in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center 4.

Adjournment The regular meeting of the Board of Education adjourned at 8:25 p.m. _________________________

May 28, 2013

9859

President

ATTEST _________________________ Secretary

Agenda, June 18, 2013 Board of Education

2

II – INFORMATIONAL REPORTS

A. BOARD OF EDUCATION

No Items B. SUPERINTENDENT’S REPORT 6:20 - 6:30

Time reserved is for the Board to receive information and discuss issues introduced by the Board, Superintendent or Leadership Team. Agenda items may be scheduled in advance or raised at the meeting. No Board action on substantive matters is taken.

C. LEADERSHIP TEAM REPORTS

No Items


3

III – CONSENT AGENDA

A. BOARD OF EDUCATION

No Items

B. SUPERINTENDENT OF SCHOOLS

1. New America Charter School’s Mission Statement Staff Responsible – Eyre 6:30 - 6:31 On June 4, 2013, the Board of Education reviewed New America Charter School’s revised mission statement, which requires the Aurora Public Schools Board of Education approval. The revised statement will read, “The mission of The New America School is to empower new immigrants, English language learners, and academically underserved students with the educational tools and support they need to maximize their potential, succeed and live the American dream.” New America’s board has approved the revised mission statement.

RECOMMENDATION: The Board of Education approve New America Charter School’s

revised mission statement as presented.

2. 2013 Board of Education Election Participation Staff Responsible – Eyre 6:31 - 6:32

The Board of Education has four seats open for the November 5, 2013, election. Pursuant to C.R.S. 1-7-116(5) and 1-1-104(8), the Board of Education must take formal action prior to July 29, 2013, to participate in the coordinated election and to designate an election official. Legal Counsel Brandon Eyre will serve as the school district’s designated election official. RECOMMENDATION: The Board of Education take formal action to participate in the

November 2013 coordinated election, and designate Brandon Eyre to serve as the school district’s designated election official.

C. DIVISION OF ACCOUNTABILITY AND RESEARCH

No Items

D. DIVISION OF EQUITY AND ENGAGEMENT No Items

E. DIVISION OF FINANCE

1. NCLB Consolidated Grant Application Staff Responsible – Bradshaw 6:32 - 6:35


4

The NCLB Consolidated Grant Application received from the Colorado Department of Education (CDE) must be submitted to CDE by June 28, 2013. The consolidated application is for the amount of $12,736,603 for the following NCLB title grants:

Title I, Part A - Improving the Academic Achievement of the Disadvantaged ($10,468,499)

Title I, Part D – Services to Neglected and Delinquent Children ($68,712)

Title II Part A, Teacher and Principal Training and Recruiting ($1,184,129)

Title III, Part A - Language Instruction for Limited English Proficient and Immigrant Students ($917,610)

Title III Immigrant Set-Aside ($97,653) RECOMMENDATION: The Board of Education accept the contents of the FY 2013-14

NCLB Consolidated Programs application and approve the submission of the application to the Colorado Department of Education.

2. Acceptance of Metro Migrant Education Program Staff Responsible – Bradshaw Funds and Assurances 6:35 - 6:38

Aurora Public Schools is the fiscal agent for the Metro Migrant Education Program. The program serves eligible migrant families and their children in 18 school districts, located in 10 counties that surround the metro region. Funds are to provide supplemental instructional programs or services to eligible migrant students, ages 3-21 years. The district is submitting the 2013-14 regional application to the Colorado Department of Education for its Title I, Part C Migrant Education grant. In essence, the Board of Education accepts the funds in the amount of $1,215,149 and the administration and accountability of the Metro Migrant Education Program and appoints Jesús Escárcega as the budget authority. RECOMMENDATION: The Board of Education accept the administration and

accountability of the Metro Migrant Education Program funds and appoints Jesús Escárcega as the authorized representative for this application.

3. State of Colorado Interest-Free Loan Program Staff Responsible – Bradshaw 6:38 - 6:41

The Board of Education has been provided information concerning the district’s cash flow and the state treasurer’s interest-free loan program for Colorado school districts (see attached resolution). This resolution authorizes the district to borrow up to $8,000,000 from the state during fiscal year 2013-14 to be repaid by June 25, 2014. RECOMMENDATION: The Board of Education approve the resolution authorizing the

district’s participation in the state treasurer’s interest-free loan program for Colorado school districts as presented.

4. 2013-14 Insurance Renewal Staff Responsible – Bradshaw

6:41 - 6:44


5

The Board was presented information in regard to the 2013-14 insurance renewal at the June 4, 2013, Board meeting.

RECOMMENDATION: The Board approve the 2013-14 total insurance renewal cost as

presented.

5. 2012-13 Supplemental Budget Appropriations Staff Responsible – Bradshaw 6:44 - 6:47 In order for funds to be spent during 2012-13, in excess of the amount that was adopted in January 2013, the Board of Education is asked to approve a supplemental budget resolution and appropriate the funds. At this time there is one fund under consideration, the Charter School Fund (current budget $29,287,678).

RESOLUTION 2012-13 Supplemental Budget

WHEREAS, in the Charter School Fund additional funds have become available; WHEREAS, in accordance with Colorado Revised Statutes, the Board of Education shall adopt a resolution authorizing the appropriation of any additional funds (CRS 22-44-110); THEREFORE, be it resolved that the Board of Education of Joint District No. 28-J of the counties of Adams and Arapahoe adopt the following budget amount and appropriate additional funds in the amount of $1,580,468 in the 2012-13 Charter School Fund.

2012-13 Budget Charter Schools Original budget $ 29,287,678 Supplemental budget 1,580,468 Total budget $ 30,868,146 RECOMMENDATION: The Board of Education approve the resolution as presented.

6. Adoption of the 2013-14 Budget and Staff Responsible – Bradshaw Appropriation Resolution 6:47 - 6:50

Resolution for the 2013-14 Adopted Budget

WHEREAS, budgets for the 2013-14 General, Charter Schools, Athletics, Bond Redemption, Building, Colorado Preschool Program, Grants, Internal Service, Nutrition Services, Pickens Technical College Post-Secondary, Pupil Activity Agency, Risk-Related Activity, School Health Services Program and Special Programs Funds have been prepared, and; WHEREAS, in accordance with Colorado Revised Statutes, the Board of Education of each school district shall adopt a budget by appropriate resolution for each fiscal year prior to the beginning of the budget year (CRS 22-44-110(4));


6

THEREFORE, BE IT RESOLVED, that the Board of Education of Joint District No. 28-J of the Counties of Adams and Arapahoe adopt the following budget amounts and appropriate said amounts including appropriations by program and object in the general fund of the adopted budget for fiscal year beginning July 1, 2013, and ending June 30, 2014.

FUND AMOUNT

General $317,794,276

Charter Schools 32,777,386

Athletic 783,516

Bond Redemption 60,229,607

Building 45,500,000

Colorado Preschool Program

5,982,682

Grants 31,373,351

Internal Service 702,000

Nutrition Services 17,717,009

Pickens Technical College Post-Secondary

6,340,185

Pupil Activity Agency 3,194,198

Risk-Related Activity 4,024,787

School Health Services Program

3,097,300

Special Programs 8,996,029

TOTAL ALL FUNDS $538,512,326

RECOMMENDATION: The Board of Education adopt the resolution and the 2013-14 budget appropriations for the general operating fund as presented.

7. Use of a Portion of the Beginning Fund Staff Responsible – Bradshaw Balance as Authorized by Colorado Statutes 6:50 - 6:53

Resolution Authorizing the Use of a Portion of Beginning Fund Balance as Authorized by Colorado Statutes

WHEREAS, C.R.S. 22-44-105 states that a budget, duly adopted pursuant to this article, shall not provide for expenditures, interfund transfers, or reserves, in excess of available revenues and beginning fund balance; WHEREAS, the Board of Education may authorize the use of a portion of the beginning fund balance in the budget, stating the amount to be used, the purpose for which the expenditure is needed, and the district’s plan to ensure that the use of the beginning fund balance will not lead to an ongoing deficit; WHEREAS, the Board of Education has determined the beginning fund balances in the district’s fourteen funds are sufficient to allow for budgeted expenditures;


7

THEREFORE, BE IT RESOLVED, in accordance with C.R.S. 22-44-105, the Board of Education authorizes the use of a portion of the FY 2013-14 Beginning Fund Balance for the following funds:

Fund Amount For the Purpose of/for:

General 37,992,839$ portion for day-to-day operations and maintain reserves

Charter Schools 1,822,944 portion for day-to-day operations and maintain reserves

Athletics 210,000 portion for day-to-day operations and funding reserves

Bond Redemption 25,856,665scheduled payment of principal & interest and the

purpose of funding reserves

Building 45,000,000 approved bond projects

Colorado Preschool Program 262,000 portion of day-to-day operations and funding reserves

Grants 572,493 day-to-day operations of several grants

Internal Service 292,000 salaries, benefits, supplies & equipment and maintain

Nutrition Services 1,098,372 maintain a reserve

Pickens Tech College Post-Secondary 3,000,000 portion for day-to-day operations and maintain reserves

Pupil Activity Agency 994,198make all funds available to the students and their

specific programs for which money was raised

Risk-Related Activity 300,000 portion for day-to-day operations and maintaining a

School Health Services Program 2,097,300 portion for day-to-day operations and maintain a

Special Programs 3,304,329day-to-day operations of several programs and

maintaining reserves

Total 122,803,140$

Use of the General Fund balance addressed above is due to continued and substantive reductions in per-pupil revenues, minimal growth in property valuations and associated taxes, and planned expenditures. RECOMMENDATION: The Board of Education approve the resolution as presented.

F. DIVISION OF HUMAN RESOURCES

1. Classified Personnel Staff Responsible – Smith 6:53 - 6:54 a. Resignation 1) Hermine Clesidor 05-22-13 Assistant, Nutrition Services, Gateway 2) Adam Collins 05-31-13 Officer, Security, ESC 1 3) Stacey Dyer 05-22-13 Bus Driver, Transportation 4) Patricia Lazzaroni 06-14-13 Technician, Accountant, Nutrition

Services, ESC 3 b. Declined Appointment David Biddle 07-29-13 Educational Assistant, Technology,

Fletcher c. Termination Cassie Lindsey 05-21-13 Assistant, Nutrition Services, Arkansas


8

d. Appointment 1) Monique Alexander 07-17-13 Secretary, Principal, Side Creek 2) Mary Aragon 07-01-13 Recruiter, Migrant Education, ESC 1 3) Karrie Arlt 07-29-13 Clerk, General Ed Support, Medicaid/

Health Services, ESC 3 4) Maria Arroyo 07-29-13 Facilitator, Preschool, Laredo CDC 5) Angela Austin 08-02-13 Paraeducator, Severe Needs/Life Skills,

Vassar 6) Suhei Barragan 08-02-13 Paraeducator, Classroom, Montview 7) Venus Barreto 08-02-13 Paraeducator, Preschool, Jamaica CDC 8) Mystique Baughman 07-01-13 Paraeducator, Before & After Assistant,

Vassar 9) Kelley Birschbach 07-29-13 Educational Assistant, Title 1, ESC 1 10) Hope Bodenstein 07-17-13 Secretary, Principal, Fulton 11) Derick Borrego 05-29-13 Technician, Electronic & Control

Systems, Facilities 12) Natasha Boyd 08-02-13 Paraeducator, Classroom, Altura 13) Nycole Bradshaw 07-29-13 Educational Assistant, Technology,

Crawford 14) Patricia Brink 07-17-13 Clerk, General Ed Support, Mrachek 15) Lisa Buchanan 08-02-13 Educational Assistant, Media

Technician, Altura 16) Virginia Burwell 07-29-13 Facilitator, Preschool, Meadowood CDC 17) Theresa Caballero 08-02-13 Paraeducator, Preschool, Side Creek 18) Gretchen Campbell 08-02-13 Paraeducator, Severe Needs/Life Skills,

Vassar 19) Justin Candelas 07-01-13 Paraeducator, Before & After Assistant,

Vassar 20) Sandra Carruthers 07-29-13 Facilitator, Preschool, Yale 21) Gloria Chavez-Sanchez 8-02-13 Paraeducator, Classroom, Altura 22) Kendra Clair 07-01-13 Paraeducator, Before & After Assistant,

Side Creek 23) Patricia Cranney 07-01-13 Secretary, Department, PLCC 24) Ingrid Cyr 07-01-13 Technician, School Computer Systems,

Pickens Technical College 25) Jennifer Dailey 08-02-13 Paraeducator, Classroom, Lansing 26) Lisa Dally 07-29-13 Facilitator, Preschool, Peoria 27) Edna Daneau 07-29-13 Paraeducator, Health/Office, Montview 28) Kristin Davidson 07-29-13 Facilitator, Preschool, Jamaica CDC 29) Manuela Dominguez 8-02-13 Paraeducator, Classroom, Arkansas 30) Lee Dorn 08-02-13 Paraeducator, Classroom, Sixth Avenue 31) Cristina Dougherty 08-02-13 Paraeducator, Severe Needs/Life Skills,

Peoria 32) Joanne Doyle 07-17-13 Truancy Advocate, Equity &

Engagement, ESC 4 33) Jessica Drew 08-02-13 Paraeducator, Classroom, Lansing 34) Jennifer Dugan 07-29-13 Educational Assistant, Technology,


9

Columbia 35) Lynn Duran 07-29-13 Facilitator, Preschool, Meadowood CDC 36) Sandra Duran 07-29-13 Paraeducator, Infant Lab, William Smith 37) Luz Duran-Robles 07-01-13 Clerk, Department, ECE, ESC 1 38) Julie Eicher 08-02-13 Paraeducator, Severe Needs/Life Skills,

Vassar 39) Sylvia Eldredge 07-01-13 Assistant to the Directors, Instructional

Technology & ELA, ESC 2 40) Sarah Elliott 08-02-13 Paraeducator, Preschool, Meadowood 41) Michael Espinosa 08-02-13 Paraeducator, Preschool, Laredo CDC 42) Irene Estrada 07-01-13 Recruiter, Migrant Education, ESC 1 43) Alysa Fahey 07-01-13 Paraeducator, Before & After Assistant,

Side Creek 44) Natasha Fermo 08-02-13 Paraeducator, Preschool, Sixth Avenue 45) Dian Fisher 08-02-13 Paraeducator, Preschool, Clyde Miller 46) Becky Fossum 07-29-13 Educational Assistant, Technology,

Mrachek 47) Kelly Frank 08-02-13 Paraeducator, Preschool, Arkansas 48) Sonia Fuentes Cruz 07-17-13 Clerk, General Ed Support, Jamaica

CDC 49) Donna Garcia 08-02-13 Paraeducator, Classroom, Crawford 50) Susan Garcia 07-29-13 Facilitator, Preschool, Sixth Avenue 51) Hari Gautam 08-02-13 Paraeducator, Classroom, Kenton 52) Lisa Gelhar 08-02-13 Paraeducator, Classroom, Side Creek 53) Sherry Gesing 08-02-13 Paraeducator, Severe Needs/Life Skills,

Kenton 54) Shawn Gilliland 08-02-13 Family Liaison, Special Populations,

Crawford 55) Lucero Giron 08-02-13 Paraeducator, Preschool, Laredo CDC 56) Lauren Glassman 07-01-13 Clerk, Accounts Receivable, Pickens

Technical College 57) Ernest Gordon 08-02-13 Paraeducator, Classroom, Side Creek 58) Amber Graham 07-29-13 Facilitator, Preschool, Laredo CDC 59) Myka Green 07-17-13 Truancy Advocate, Equity &

Engagement, ESC 4 60) Dawn Grow 07-29-13 Paraeducator, Health/Office, Medicaid/

Health Services, ESC 3 61) Maria Gutierrez 08-02-13 Paraeducator, Classroom, Elkhart 62) Thursday Harding 08-02-13 Paraeducator, Classroom, Park Lane 63) Jessica Hatton 08-02-13 Paraeducator, Severe Needs/Life Skills,

Dartmouth 64) Cara Heim 08-02-13 Paraeducator, Classroom, Clyde Miller 65) Caitlin Herman 08-02-13 Paraeducator, Classroom, Virginia Court 66) Brittney Hernandez 08-02-13 Paraeducator, Preschool, Peoria 67) Candida Hernandez 7-17-13 Clerk, Department, Hinkley Mendoza 68) Princetta Jackson 08-02-13 Paraeducator, Preschool, ESC 2 69) Lesley Jesaitis 07-01-13 Clerk, Department, Metro Migrant Ed.

Program, ESC 1


10

70) Helene Johnson 07-29-13 Paraeducator, Health/Office, Vassar 71) Nancy Joseph-Gould 7-17-13 Truancy Advocate, Equity &

Engagement, ESC 4 72) Delana Kelliher 08-02-13 Paraeducator, Classroom, Elkhart 73) Jamarr Kerney 07-17-13 Family Liaison, APS Online School 74) Megan Koopman 08-02-13 Paraeducator, Severe Needs/Life Skills,

Virginia Court 75) Daisy Leday 07-01-13 Assistant, Compensation, Leave &

Salary Advances, ESC 4 76) Camden Levett 08-02-13 Paraeducator, Classroom, Virginia Court 77) Elizabeth Lomas 07-29-13 Facilitator, Preschool, Lyn Knoll 78) Michelle Lovato 08-02-13 Paraeducator, Media Assistant, Virginia

Court 79) Diana Loya 08-02-13 Paraeducator, Classroom, Peoria 80) Alyssa Loyd 07-01-13 Clerk, Accounts Payable, ESC 1 81) Alma Lozano 07-01-13 Advocate, Migrant Education, ESC 1 82) Laura Martinez 07-29-13 Paraeducator, Health/Office, Paris 83) Lisa Matadamas 08-02-13 Paraeducator, Preschool, Jamaica CDC Arroyo 84) Marcia McCracken 08-02-13 Paraeducator, Preschool, ESS, ESC 2 85) Kyle McDowell 08-02-13 Paraeducator, Classroom, Paris 86) Angela McGehee-Lee 7-29-13 Paraeducator, Health/Office, Wheeling McConnell 87) Tamara McGuinnis 08-02-13 Paraeducator, Classroom, Vassar 88) Alison Merritt 08-02-13 Paraeducator, Severe Needs/Life Skills,

Dartmouth 89) Maria Mitchell 06-03-13 Assistant, Employee Services, ESC 4 90) Matthew Mitchell 08-02-13 Educational Assistant, Technology,

Boston K-8 91) Yessica Montenegro 08-02-13 Paraeducator, Severe Needs/Life Skills,

Kenton 92) Rachel Morgan 07-01-13 Clerk, Department, Pickens Technical

College 93) Janna Morley 07-17-13 Specialist, Grants, ESC 1 94) Christa Naranjo 08-02-13 Paraeducator, Severe Needs/Life Skills,

Virginia Court 95) Danielle Neff 08-02-13 Paraeducator, Severe Needs/Life Skills,

Peoria 96) Subash Nepal 08-02-13 Paraeducator, Classroom, Crawford 97) Jessica Noble 08-02-13 Paraeducator, Classroom, Clyde Miller P-8 98) Magdalena Ocampo 8-02-13 Paraeducator, Preschool, Jamaica CDC 99) Sandra Ouch 07-17-13 Clerk, Department, East 100) Kristin Peel 08-02-13 Paraeducator, Classroom, Kenton 101) Mirna Perez Gonzalez 7-17-13 Clerk, General Ed Support, Tollgate 102) Margie Pike 07-01-13 Paraeducator, Before & After Assistant,

Side Creek 103) Rebecca Pilloud 08-02-13 Paraeducator, Classroom, Yale 104) Cecilia Pineda 07-01-13 Student Advocate, Migrant Education,


11

ESC 1 105) Natalie Powers 07-17-13 Truancy Advocate, Equity &

Engagement, ESC 4 106) Allison Quinn 08-02-13 Paraeducator, Severe Needs/Life Skills,

Vassar 107) Jamie Rich 08-02-13 Paraeducator, Preschool, Laredo CDC 108) Elizabeth Rinaldi 08-02-13 Paraeducator, Preschool, Laredo CDC 109) Amber Robinson 08-02-13 Paraeducator, Classroom, Kenton 110) Christina Romero 08-02-13 Paraeducator, Classroom, Arkansas 111) Griselda Romero 07-01-13 Clerk, Department, Nutrition Services,

ESC 3 112) Diane Rundo 07-17-13 Clerk, Department, Aurora Central 113) Eunice Ruvalcaba 07-01-13 Recruiter, Migrant Education, ESC 1 114) Shazia Saqib 07-29-13 Paraeducator, Infant Lab, William Smith 115) Georgina Sevier 08-02-13 Paraeducator, Media Assistant, Kenton 116) Vernon Shearer 08-02-13 Paraeducator, Classroom, Century 117) Ekaterina Sherrell 08-02-13 Paraeducator, Classroom, Elkhart 118) Cindy Snyder 07-17-13 Clerk, Department, APS Online School 119) Pamela Steele 07-29-13 Clerk, General Ed Support, Medicaid/

Health Services, ESC 3 120) Zachary Streeter 08-02-13 Paraeducator, Emotionally Disabled,

Century 121) Josee Sutton 08-02-13 Paraeducator, Classroom Crawford 122) Alice Tankersley 07-29-13 Facilitator, Preschool, Iowa 123) Patricia Tanner 08-02-13 Paraeducator, Preschool, Lyn Knoll 124) Shenee Taylor 07-01-13 Technician, Internal Audit, ESC 1 125) Olivete Thompson 07-29-13 Paraeducator, Infant Lab, William Smith 126) Davian Torres 07-17-13 Truancy Advocate, Equity &

Engagement, ESC 4 127) Heather Weaver 08-02-13 Paraeducator, Severe Needs/Life Skills,

Park Lane 128) Holly Wettanen 07-29-13 Facilitator, Preschool, Jamaica CDC 129) Dianna White 07-17-13 Clerk, Department, Pickens Technical

College 130) Moira White 08-02-13 Paraeducator, Classroom, Crawford 131) Chad Williams 07-01-13 Assistant, Licensed Employment, ESC 4 132) Tracy Wilson 07-29-13 Clerk, Department, Gateway 133) Edith Yoo 07-29-13 Facilitator, Preschool, Altura 134) Janet Zarba 08-02-13 Paraeducator, Classroom, Dartmouth 135) Jean Zamora 07-17-13 Educational Assistant, Technology,

Virginia Court e. Resign from Leave of Absence 1) Frances Constance 05-22-13 Assistant, Nutrition Services, Montview 2) Necole Dandridge 05-22-13 Paraeducator, Classroom, Century f. Reassignment


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1) Stephany Parra 05-28-13 Custodian, Crawford to William Smith 2) Jerome Vaden 08-02-13 Educational Assistant, Technology,

Arkansas to Kenton g. Transfer 1) Karen Moran Cuellar 5-23-13 Educational Assistant, Technology,

Kenton to Clerk, Department, APS Online School

2) Linda Lauermann 06-10-13 Secretary, Department to Technician, Budget & Finance, ESS, ESC 2

3) Lindsey Shackelford 6-10-13 Clerk, Department, ESC 1 to Assistant to the Director, Student Achievement, ESC 2

h. Deceased Kevin Dorrell 05-22-13 Bus Driver, Transportation 1. Licensed Personnel Staff Responsible – Smith

6:54 - 6:55

a. Resignation 1) Michael Abdale 06-07-13 Assistant Principal, Side Creek 2) Kari Jacobsen-Laniel 5-23-13 English Language Arts, AWCPA 3) Maura Lentz 05-23-13 Art, Aurora Hills 4) Martha Loera-Olivas 06-14-13 Assistant Principal, Gateway 5) Kevin McGinty 05-23-13 Natural Science, Aurora Central 6) Timothy McGrath 05-23-13 Grade 4, Vaughn 7) Suzanne Morris-Sherer 6-14-13 Principal, Side Creek 8) Dustin Neel 05-23-13 Science, Aurora Hills 9) Grant Pippert 05-23-13 Social Studies, Gateway 10) James Sutton 05-01-13 Grade 4, Tollgate 11) Courtney Tanguma 05-23-13 Business, Gateway b. Declined Appointment 1) Monica Blomker 07-31-13 Math, Vista PEAK Preparatory 2) Allison Finkel 07-31-13 Life Skills, Vassar 3) Alissa Gourley 07-26-13 English Language Arts, Hinkley 4) Sean Hoorelbeke 07-31-13 Social Studies, Gateway 5) Holly Markowski 07-31-13 Math, Hinkley 6) Kristen McClellan 07-31-13 Cross Categorical, Gateway 7) Joshua Ruffin 07-26-13 Math, Gateway 8) Jilaine Sandlin 07-31-13 English Language Arts, Gateway c. Appointment


13

1) Jessica Ackley 07-26-13 Grade 1, Paris 2) Melissa Ahlstrand 07-26-13 TOSA, Teacher Coach Literacy, ESC 2 3) Sabre Alderete 07-26-13 Cross Categorical, Vassar 4) Lindsay Applebaugh 7-26-13 Cross Categorical, Kenton 5) Breanne Artist 07-31-13 Cross Categorical, Elkhart 6) Abigail Bartolomeo 07-26-13 Grade 1, Vista PEAK Exploratory 7) Elizabeth Beutler 07-31-13 Math, AWCPA 8) Kelly Blaha 07-26-13 Music, South

9) Terry Bonewell 07-26-13 Social Studies, Gateway 10) Katherine Bossman 07-26-13 Grade 3, Paris 11) Jonathon Burns 07-26-13 Physical Education, Peoria

12) Laura Byrne 07-26-13 Counselor, Aurora Central 13) Cari Casas 07-31-13 Art, Iowa/Park Lane 14) Nicholas Chapla 07-31-13 Physical Education, Vassar 15) Jacob Chavez 07-31-13 Art, Dalton/Lansing 16) Abby Cillo 07-26-13 Kindergarten, Fletcher 17) Whitney Davidson 07-26-13 Grade 5, Fletcher 18) Melinda Davis 07-31-13 Music, Laredo 19) Sarilyn Denning 07-31-13 Music, Dalton/Lansing 20) Jennifer Detra 07-31-13 Art, Peoria 21) Giana Devincenzi 07-26-13 Kindergarten, Crawford 22) Erin Dilbeck 07-26-13 Kindergarten, Clyde Miller P-8 23) Elizabeth Donahue 07-26-13 Kindergarten, Iowa 24) Julie Fishman 07-26-13 English Language Arts, Aurora Hills 25) Rebecca Ford 07-17-13 Consultant, ESS, ESC 2 26) James Fountain 07-31-13 Social Studies, East 27) Genevieve Francoeur 7-26-13 Teacher, Visually Impaired, ESC 3 Anderson 28) Dawn Ganaway 07-26-13 Counselor, Columbia 29) Courtney Gansmann 7-31-13 Music, Sable 30) Elyse Gentry 07-26-13 Kindergarten, Elkhart 31) Aaron Giffin 07-26-13 Cross Categorical, Tollgate 32) Sean Haggerty 07-26-13 Science, Hinkley 33) Jeffrey Harbin 07-31-13 Grade 5, Fletcher 34) Shalisa Hazelett 07-26-13 Music, Lyn Knoll 35) Maree Hebert 07-26-13 Social Studies, South 36) Angela Hernandez 07-26-13 Severe Needs/Life Skills, Vassar 37) Pamela Hinrichs 07-26-13 Speech Language Pathologist, Clyde

Miller/Vista PEAK Preparatory 38) Kyle Hirsch 07-26-13 Counselor, Rangeview 39) Lauren Houser 07-31-13 Foreign Language, Vista PEAK

Preparatory 40) Robert Hultman 07-26-13 English Language Arts, Vista PEAK

Exploratory 41) Susan Jakob 07-31-13 Grade 1, Montview 42) David Justus 07-26-13 English Language Arts, Aurora Central 43) Corbett Kesler 07-26-13 Life Skills, Aurora Central 44) Sarah Kinnison 07-26-13 Physical Therapist, ESC 2 45) Richard Lambert 07-31-13 Math, AWCPA


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46) Emily Lavery 07-26-13 Social Studies, North 47) Wendy Livingston 07-31-13 Art, Vaughn 48) Angela Mazzenga 07-26-13 Cross Categorical, Hinkley 49) Kenneth McBroom 07-31-13 Art, Sable 50) Jessica Medina 07-26-13 Kindergarten, Wheeling 51) Felicia Montano 07-26-13 School Psychologist, ESC 2 52) Rebecca Morgan 07-26-13 Science, Rangeview 53) Scott Mulligan 07-26-13 Grade 2, Fulton 54) Heidi Munger 07-26-13 Kindergarten, Iowa 55) Linda Newman 07-31-13 Grade 5, Aurora Frontier K-8 56) Brandon Olszewski 07-26-13 Science, William Smith 57) Chelsea Parker 07-31-13 Art, Century/Yale 58) Melanie Perkins 07-26-13 Art, Gateway 59) Desiree Rainville 07-31-13 Physical Education, Crawford 60) Kristine Ratican 07-26-13 Grade 2, Crawford 61) Desarae Reese 07-26-13 Physical Education, Aurora Quest K-8 62) Michelle Richards 07-26-13 Grade 1, Elkhart 63) Mia Robinson 07-17-13 Principal, Montview 64) Jill Ryan 07-26-13 Social Studies/English Language Arts,

Aurora Quest K-8 65) Melinda Savino 07-31-13 Cross Categorical, Jewell 66) Samantha Schafer 07-26-13 Affective Needs, Vista PEAK

Exploratory 67) Elsa Selleck 07-26-13 English Language Arts, Clyde Miller P-8 68) Susan Spreadbury 07-31-13 Grade 2, Sable 69) Andrew Springsteen 7-26-13 Counselor, Hinkley 70) Chana Stern 07-26-13 Speech Language Pathologist, ESC 2/

Arkansas 71) Zena Taylor 07-31-13 Grade 2, Altura 72) Monica Thome 07-26-13 Foreign Language, Aurora Central 73) Kyra Troast 07-26-13 Cross Categorical, Hinkley 74) Eva Valentine 07-26-13 Foreign Language, Gateway 75) Samuel Van Hefty 07-26-13 Social Studies, Hinkley 76) Vanessa Vander 0 7-26-13 Cross Categorical, Aurora Hills Muelen 77) Emily Wagner 07-26-13 Cross Categorical, Columbia 78) Brandon Whittaker 07-26-13 Science, Vista PEAK Exploratory 79) Janelle Winders 07-26-13 Counselor, North 80) Martin Wittmer 07-26-13 Social Studies, Gateway 81) Denise Woodman 07-31-13 Music, Crawford 82) Thomas Yondorf 07-26-13 Grade 6, Vista PEAK Exploratory 83) Rachel Zalewski 07-26-13 Grade 3, Crawford d. Resign from Leave of Absence 1) Megan Andersen 05-21-13 TOSA, Teacher Leader ELA/ELA

Teacher, Rangeview 2) Jennifer Jones 05-23-13 Social Worker, South/North


15

e. Transfer 1) Elizabeth Collar 07-31-13 Kindergarten, Laredo to TOSA, Teacher

Leader, Jamaica CDC 2) Andria Deaguero 07-26-13 Specialist, Expeditionary Development

to Science, William Smith 3) Sara Frank 07-31-13 Grade 2, Crawford to Grade 4/TOSA,

Teacher Leader ELA, Jewell 4) Erika Freeman 07-31-13 Science, Columbia to TOSA, Dean of

Students, Hinkley 5) Lynae Freese 07-31-13 Grade 6 Math, Aurora Hills to Grade 5,

Arkansas 6) Amy Gallegos 07-31-13 Music, Mrachek to Gateway 7) Dina Horner 07-31-13 Grade 2, Clyde Miller P-8 to Tollgate 8) Mandi Macias 07-31-13 Grade 4, Lansing to Grade 1, Peoria 9) Kyle McDowell 07-26-13 Paraeducator, Classroom to Physical

Education, Paris 10) Mirella Ochoa 07-26-13 Paraeducator, Classroom, Fulton to

Grade 1, Paris 11) Jaime Pasquariello 07-31-13 Grade 3, Yale to TOSA, Teacher Leader

ELA/Grade 4, Dalton 12) Maria Quintana-Labarry 7-31-13 Grade 5, Fletcher Intermediate to

Math/Science, Boston K-8 13) Amy Small 07-31-13 Art, Yale to East 14) Lori Stack 07-17-13 TOSA, Administrative Support, Park

Lane to Assistant Principal, Sixth Avenue

15) Jamie Stephens 07-26-13 Physical Education, Clyde Miller P-8 to Dalton/Lansing

16) Jessica Stevenson 07-31-13 Grade 5, Virginia Court to Elkhart 17) Denise Tarplay-Ezell 7-31-13 Teacher, Deaf and Hard of Hearing,

South to ESC 2 18) Kathryn Thill 07-31-13 Grade 3, Kenton to Grade 4, Arkansas 19) Jodi Weil 07-31-13 Grade 1, Crawford to Kindergarten,

Peoria f. Retirement Judith Dutcher 05-23-13 Grade 3, Montview

3. Non-Licensed Administrative & Professional/ Staff Responsible – Smith Technical Personnel 6:55 - 6:56 a. Appointment 1) Molly McMorrow 07-17-13 Coordinator, Community School,

Lansing 2) D. Rico Munn 07-01-13 Superintendent of Schools, ESC 1 3) Michael O’Muireadhaigh 7-08-13 Coordinator, Grants Project,


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Accountability & Research, ESC 1 4) Mellisa Seigle 07-17-13 Specialist, Graduation Initiative, Aurora

Central b. Retirement John L. Barry 07-17-13 Superintendent of Schools, ESC 1 RECOMMENDATION: The Board approve the personnel actions. 2. Negotiated Agreement Staff Responsible – Smith

6:56 - 7:11 (Attachment under separate cover) Over the course of the spring of 2013, the Bargaining Teams for the Aurora Public Schools Board of Education and the Aurora Education Association met eight times in formal negotiations session to address issues that were important to both the school district and the teachers’ association. Through valuable and collaborative conversations the parties were able to reach tentative agreement (TA) on all issues on May 24, 2013. Attached are copies of the tentative agreements and proposed amendments to the negotiated Master Agreement with the Aurora Education Association (AEA). The amendments note changes in the Agreement related to Articles 11 – Compensation, 13 – Teacher Duty Day and Teaching Hours, 15 – Teaching and Learning Conditions and 35 - Performance Evaluations. Article 13, Teacher Duty Day and Teaching Hours addresses the majority of the work rule structures within the Master Agreement. Changes to this article include: clarification regarding absence reporting and an increase to the rate of compensation from $25 to $30 per hour when a substitute is requested and not provided; the number of required two-hour instructional or information meetings has been decreased from six to four; language acknowledging the value of teacher workdays, both at the beginning and during the school year, and that workdays are intended to be teacher directed and free of required meetings. During the 2011-12 school year, a joint task force comprised of teachers (AEA members) and administrators met to discuss the use of teacher time and work structures in light of the existing provisions of Article 13. In the spring of 2012, the task force issued their report to the bargaining teams which included recommendations that were considered in negotiations. While the bargaining teams attempted to address the task force’s recommendation, they were unable to reach agreement. In this year’s bargaining session, the teams revisited the work of the task force and created a Memorandum of Understanding (MOU). This MOU allows school sites the ability to create a variance to Article 13 by developing a proposal and attaining staff consensus for its implementation. Proposals must be focused on improving student achievement. This MOU would be in place for the next three school years. Changes to Article 15, Teaching and Learning Conditions address the planning and


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implementation of professional learning. Specifically, the value and need for differentiated professional learning; that data from a teacher’s self-assessment as required by the new evaluation system and interim assessment data be used in developing professional learning opportunities; and a working definition of professional learning team was added to the article. In addition to updating the professional learning structures covered in this article, language that requires a principal to review class composition data when addressing a teacher’s class size concerns was added. Under the provisions of SB 10-191, the way in which both principals and teachers will be evaluated in Colorado changes in 2013-14, with the ultimate goal of continuously supporting educators' professional growth and, in turn, accelerating student achievement results. The new evaluation requirements include opportunities for reflection, review, professional development and growth. As required by the state statute, in 2013-14, APS will conduct a district wide pilot of the Colorado Performance Evaluation system, as modified by the APS Teacher Evaluation Revision Committee. Through negotiations with the AEA, a Memorandum of Understanding (MOU) related to Article 35 – Performance Evaluation was developed which established the pilot evaluation parameters and guidelines. With support from the Board of Education, tentative agreement was reached with the AEA on Article 11- Compensation, which includes an experience step increase, the continuation of the educational advancement for licensed staff members who have taken additional coursework and a 1.5% General Salary Increase (GSI) to Appendix A. Compensation for Appendices B and C assignments and all other forms of pay based on Appendix A will be adjusted accordingly. The amendments to the agreement have been voted upon by the Aurora Education Association Board of Directors and are currently being voted upon by the general Association membership. The ratification vote closes on Sunday, June 16, 2013. RECOMMENDATION: Staff recommends the Board of Education approve the amendments to the Agreement between it and the Aurora Education Association as presented. Staff requests the Board of Education approve this recommendation with an effective date of July 1, 2013.

G. DIVISION OF INSTRUCTIONAL SERVICES

1. Instructional Materials Adoption Staff Responsible – Clementi 7:11 - 7:12

The Board was presented with the following list of instructional materials proposed for adoption on June 4, 2013: My World History, United States History, History of US, DBQ Project/Mini-Qs in American History, and DBQ Project/Mini-Qs in World History. RECOMMENDATION: The Board of Education adopt the instructional materials as presented.

2. Instructional Materials Adoption Staff Responsible – Clementi 7:12 - 7:13


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The Board was presented with the following list of instructional materials proposed for adoption from middle schools on June 4, 2013: Aurora Frontier P-8; Aurora Hills; Aurora Quest K-8; Aurora West College Preparatory Academy; Boston P-8; Clyde Miller P-8; Columbia; East; Mrachek; Murphy Creek P-8; North; South; and Vista PEAK Exploratory P-8. RECOMMENDATION: The Board of Education adopt the instructional materials as

presented.

H. DIVISION OF SUPPORT SERVICES

No Items


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IV – BOARD WORK

A. Ends Conversation

1. Policy Perception Checklist 7:13 - 7:23

Did the Board receive information at tonight’s meeting that requires a policy

change?

Did the Board receive information at tonight’s meeting that requires additional

information or monitoring?

2. Open Dialogue 7:23 - 7:33

B. Reports from the Board 7:33 - 7:44 C. Board Self-Monitoring 7:44 - 7:55

JulieMarie Shepherd, Self-Monitoring Facilitator


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V – CONCLUDING ITEMS

A. OPPORTUNITY FOR AUDIENCE

B. NEXT MEETING DATE

The next meeting of the Board of Education will be held in August 6, 2013, at 6:00 p.m. in the Dr. Edward and Mrs. Patricia Lord Boardroom of Educational Services Center 4.

C. ADJOURNMENT

.

Documents

Board of Educationboe.aurorak12.org/wp-content/uploads/sites/20/2013/06/... · 2013-10-23 · 1 AURORA PUBLIC SCHOOLS 1085 Peoria Street Aurora, CO 80011 A G E N D A BOARD OF EDUCATION