BOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

TUESDAY, MAY 27, 2014, 6: 00 P. M.r - I ' MEETING AGENDA

T. PAGE THARP BUILDING

OPAL CANNON AUDITORIUMVOTING SESSION

COUNTY COMMISSIONERS COUNTY STAFF

Rick Muggridge, Chairman District 4 Ron H. Rabun, County ManagerDennis Roland, Vice- Chairman District 1 Christi Dockery, County ClerkLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyGreg Frich, Commissioner District 5

Ed Duffy, Commissioner District 3

PAGE

1. INVOCATION

2. PLEDGE OF ALLEGIANCE

3. CALL TO ORDER

4. APPROVAL OF MINUTES

A) Reconsideration for the purpose of correcting the Board of Commissioners minutes for April 1- 5

28, 2014 and May 2, 2014.

B) Consideration to approve the Board of Commissioners meeting minutes for May 13, 2014. 6- 11

C) Consideration to approve the Board of Commissioners meeting minutes of May 15, 2014 12- 13

5. CONSENT AGENDA

A) Z14-004 ZONING APPLICATION, LARRY DORSEY, APPLICANT, has submitted an application 14- 25

to rezone a 2. 5 acre tract of property in Land Lot 137 of the 1st District and being on the westside of Philema Road 2014.85 feet south of the intersection of Philema Road and the north Land

Lot line of Land Lot 137, Property is currently zone C- 1 Neighborhood business and applicationis made to rezone to R- 3 Mixed Use Single Family Residential for the purposes of placing amanufactured home for residential use on the currently vacant land. Property is furtheridentified as being 916 Philema Road South, Leesburg, Georgia. The Planning Commissionconducted a public hearing on April 15, 2014 and recommended approval. Regional

Commission ( RC) staff recommends approval. The Board of Commissioners conducted a public

hearing on May 13, 2014.

B) Consideration to award bid to Flint Equipment for a five ( 5) year lease/ purchase of a 26

Motorgrader at a monthly lease payment of $ 1, 222.00; and Front End Wheel Loader at a

monthly payment of$ 1, 473.00.

C) Consideration to award bid to Yancey for the lease/ purchase of a Wheeled Excavator at a 27

monthly lease payment of $ 1, 650.64; and Track Excavator at a monthly lease payment of1, 143. 20.

I

D) Consideration to accept high bid of $20,000 from Yancey for the sale of a 1984 Caterpiller 28- 29

scraper/ pan that has been previously declared surplus.

E) Consideration to appoint one member to the SOWEGA Regional Commission ( RC) for a one year 30- 31

term, expiring one year from appointment date. Letter of interest from Robert Ramsey.

F) Consideration to appoint one member to the SOWEGA Housing Task Force for a two year term. 32- 36

Current term expiring 12- 31- 15. Letter of interest from Ragan L. Fretwell.

G) Approval of the Flexible Benefits Plan Document Amendment allowing for the rollover of 37-46

unused funds in a Participant's Health Care Flexible Spending Account up to a maximum of500.00 per individual participant/ employee as allowable under the P.P.A.C.A., effective May 1,

2014.

H) Consideration to adopt a resolution granting final approval for Westwinds IV subdivision at 47- 62

Armena Road, ( SD13- 006) and accept 80 foot deed of right-of-way, easements, a 2 yearmaintenance bond and paved roads. Roads to be accepted are Station Drive ( 1664 ft/ 0. 31 mi

length) and Depot Court( 974 ft/ 0. 18 mi length).

6. NEW BUSINESS

A) Recognition of the Lee County 4- H Shotgun Team 2014 State Champions. 63- 64

B) Claire Leavy, Lee County Library Director, request to address the Board of Commissioners 65

regarding introduction of Julie Walker, State Librarian, Georgia Public Library Services- GPLS

7. PUBLIC HEARING

NONE

8. DEPARTMENTAL MATTERS

Public Safety DepartmentA) Consideration to approve annual bid for uniform shirts at the lowest and most responsive bid 66- 71

of$ 7, 110.48 from Pro 1 Sportswear.

Planning DepartmentB) Z14-005 ZONING APPLICATION, SREENIVAS SAPPATI, DEER TRACE DEVELOPMENT, LLC 72- 84

has submitted an application to rezone 5.98 acres of property in Land Lots 266 and 267 in the2nd Land District and being on the east side of Grand Island Drive approximately 1070 feetnorth of the intersection of Grand Island Drive and Ledo Road, Leesburg, Georgia and extending

northerly along the east side of Grand Island Drive for approximately 650 feet. Property iscurrently zoned R- 1 Single Family Residential and application is made to rezone to C- 2 GeneralBusiness for the purposes of developing retail or office space and storage. The PlanningCommission conducted a public hearing on April 15, 2014 and recommended denial of theproposed C- 2 zoning; and recommended approval of rezoning property to C- 1 NeighborhoodBusiness. Regional Commission ( RC) recommends denial of C- 2 zoning due to permitted usesbeing overly broad and the inclusion of commercial storage buildings not being suitable neararea homes; and approval of C- 1 zoning to prevent commercial storage buildings from beingbuilt in close proximity to residential homes. The applicant agrees to seek C- 1 zoning. The

Board of Commissioners conducted a public hearing on May 13, 2014.

9. CONSTITUTIONAL OFFICERS& GOVERNMENTAL BOARDS/ AUTHORITIES

A) Consideration to appoint one member to the Lee County Family& Children Services Board for a 85- 90

five year term. The current term expires 6- 30- 16. Letters of interest from Charles Moore, andRagan L. Fretwell.

II

10. COUNTY MANAGER'S MATTERS

A) Consideration to approve payment of invoice for new phone lines and emergency repairs to 91- 93

phone system from Southern Telecom ($ 14,730.00).

11. COMMISSIONER'S MATTERS

A) Establish the route for Forrester Parkway Extension and direct staff to secure preliminary 94-98

engineering services.

12. OLD BUSINESS

NONE

13. COUNTY ATTORNEY'S MATTERS

NONE

14. EXECUTIVE SESSION

A) Discussion of pending litigation and personnel matters.

15. PUBLIC FORUM

Up to six individuals will be allowed to address the Board of Commissioners for up to two minuteseach. Individuals should sign up prior to the start of the meeting.

16. ANNOUNCEMENTS

A) The next regularly scheduled County Commission Meeting is Tuesday,June 10, 2014@ 6: 00 p.m.

17. ADJOURNMENT

AGENDA MAY CHANGE WITHOUT NOTICE

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229)759- 6000 or through the Georgia Relay Service( 800) 255- 0056( TDD) or( 800) 355- 0135( voice). This person can be contacted at the T. Page Tharp Building in

Leesburg, Georgia between the hours of 9: 00 a. m. and 4: 00 p. m., Monday through Friday, except holidays.

III

BOARD OF COUNTY COMMISSIONERSt T. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

LEEOy

MONDAYIAPRIL 28,12014, 4:00 P. M. MEETING MINUTES

fy, , t ,,T. PAGE THARP BUILDING

OPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF

Rick Muggridge, Chairman District 4 Ron Rabun, County ManagerDennis Roland, Vice-Chairman District 1 Christi Dockery, County ClerkEd Duffy, Commissioner District 3 Jimmy Skipper, County AttorneyLuke Singletary, Commissioner District 2

Greg Frich, Commissioner District 5

The Lee County Board of Commissioners met in a special called meeting on Monday, April 28, 2014. The meeting washeld in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia.Those present were Commissioners Rick Muggridge, Dennis Roland, Luke Singletary, Ed Duffy and Greg Frich. Staff inattendance was County Manager Rabun, County Attorney Skipper and Christi Dockery, County Clerk. Chairman

Muggridge gave the invocation and called the meeting to order at 4:00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

CALL TO ORDER

DEPARTMENTAL MATTERS- Planning DepartmentA) Reconsider motion to table Z14- 003 ZONING APPLICATION. THE LEE COUNTY ECONOMIC

DEVELOPMENT AUTHORITY, has submitted an application to the Lee County/ Leesburg/ SmithvillePlanning Commission to rezone a 5 acre tract of property on Mossy Dell Road located in Land Lot 51 ofthe 1st District of Lee County, Georgia; and being on the Lee County west side of Mossy Dell Roadapproximately 989 feet north of its intersection with State Highway 32. Property is currently zoned AGAgricultural) and application is made to rezone a 5 acre tract to I- 2 heavy industrial. The Board of

Commissioners conducted a public hearing on April 8, 2014. County staff recommended rezoning of the 5acre tract to an in industrial (I-2) zone.

Commissioner Singletary made a MOTION to reconsider the Board' s action at its meeting held on April22, 2014 to table Z14- 003 Zoning Application. Commissioner Frich seconded the MOTION. The vote

was unanimous with Commissioners Roland, Muggridge and Duffy voting yea.

After the reconsideration Commissioner Duffy withdrew his MOTION to table Z14- 003 ZoningApplication. Commissioner Singletary seconded the MOTION. The vote was unanimous with

Commissioners Frich and Roland voting yea.

Chairman Muggridge explained that these Motions put the Board back to the April 22, 2014 MOTION

from Commissioner Roland to deny Z14- 003 which Commissioner Frich seconded. This motion

remained on the floor with no discussion. Commissioners Duffy, Singletary and Muggridge votedagainst this MOTION. The MOTION to deny the re-zoning application failed.

Commissioner Duffy made a MOTION to approve Z14- 003 Zoning Application to rezone the above

1

property on Mossy Dell Road to Heavy Industrial ( 1- 2). Commissioner Singletary seconded theMOTION. Commissioner Frich and Roland voted against the MOTION. Commissioner Duffy andCommissioner Singletary voted in favor of the motion and Chairman Muggridge broke the tie by votingfor the MOTION. The MOTION passed with Commissioners Duffy, Singletary, and Muggridge voting forthe MOTION and Commissioners Frich and Roland voting against the MOTION.

ANNOUNCEMENTS

A) The next regularly scheduled County Commission Meeting is Tuesday, May 13, 2014 @ 6:00 p.m. in the OpalCannon Auditorium.

B) County offices will be closed Monday,May26,2014in observance of Memorial Day.

ADJOURNMENT

A) Commissioner Roland made a MOTION to adjourn the meeting. Commissioner Duffy seconded theMOTION. Commissioner Frich and Roland voted for the MOTION. The meeting was adjourned at 4: 35p.m.

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry.

2

y ffij

BOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

r) 1 JSPECIAL CALLED BUDGET WORKSHOP

MEETING MINUTESE -- FRIDAY, MAY 2, 2014, 2: 00 P. M.

T. PAGE THARP BUILDING

OPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF

Rick Muggridge, Chairman District 4 Ron Rabun, County ManagerDennis Roland, Vice- Chairman District 1 Christi Dockery, County ClerkEd Duffy, Commissioner District 3 Jimmy Skipper, County AttorneyLuke Singletary, Commissioner District 2

Greg Frich, Commissioner District 5

The Lee County Board of Commissioners met in a Special Called Budget Workshop on Tuesday, May 2, 2014. The

meeting was held in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg,Georgia. Those present were Commissioners Rick Muggridge, Dennis Roland, Ed Duffy and Luke Singletary.Commissioner Greg Frich was absent. Commissioner Duffy had to leave during the meeting. Staff in attendance was

County Manager Ron Rabun, Finance Director Heather Jones, County Clerk Christi Dockery, Matt Inman, Director ofPlanning, Zoning, and Engineering and Mike Sistrunk, Public Works Director. Chairman Muggridge gave the invocationand called the meeting to order at 2:00 P. M.

NVOCATION

LEDGE OF ALLEGIANCE

ALL TO ORDER

EPARTMENTAL MATTERS

Public Works & Engineering matters ( storm water problems)A) Presentation from Ron Rabun, County Manager, Matthew Inman, Planning & Engineering Director and

Mike Sistrunk, Public Works Director, regarding Storm Water actions update.County Manager Rabun explained that Lee County staff has been fighting the rainfall over the last few months withOakland Road, Lumpkin Road and Joe Toole Road impacted with water problems. Lee County staff cannot respond torequest from private property owners that have problems with water on their property due to the heavy rainfall.Oakland Road will be closed to thru traffic due to flooding over the road. Public Works will continue to pump wateroff Oakland Road in an effort to open this road this weekend. County Manager Rabun explained that when floodingoccurs landowners are unwilling to take on additional water on to their property. In many instances, there are no pondsto pump the rainwater and the ground is saturated and the water has nowhere to go. If ponds are available the pondsare already full with no further capacity. Cul de sac is not a connector road. Public Works Department has exceeded

their overtime budget.

Matt Inman, Planning Engineering Director, explained that Oakland Road will be closed after the Lee County schooltraffic runs this afternoon. The closure is located in the curve of Oakland Road in an area where there are no residents.

Public Works crews will continue to pump water from this area of the road.Lumpkin Road has a tremendous amount of water with three houses heavily impacted. Staff is reviewing this road forfuture pumping. The stormwater ponds will be inspected.The water table is up but no houses are impacted on Muckalee Creek Road.

Rose Court and Joe Toole Road have one drainage system. The county would be required to have signed documentsfrom landowners in order to run pipes pump across private property to the holding pond. County Attorney wouldneed to review these documents including hold harmless agreements. Property owners are not willing to signdocuments to take on water from their neighbors. Public Works crews have sand bags available but this service is labor

intensive for staff. Lee County has limited pumps available for all the areas affected.3

New York Road, Gillis Road, Northampton Road at Pirates Cove park, North Doublegate, Springdale Subdivision and

Huntington Subdivision were all discussed.

Public Works Director Mike Sistrunk explained that Huntington Subdivision had a leaking grate and the manhole wouldhave to be dug up to change the lid. Staff has cleaned the lid until the lid can be replaced.County Manager Rabun explained that these issues are major strategic decisions and Lee County does not have theresources available.

County ManagerB) Presentation and overview of County Manager' s recommended FY 2014- 2015 budget.

County Manager Rabun presented highlights of the FY 2014- 2015 budget including the transmittal letter, graphs, andhistory. County Manager Rabun explained that this Board and past Boards have held the line against millage increasesfor eight years and the Board should be commended for working hard and weathering the storm during the last severalyears of economic hardship. This proposed budget includes a 0.65 mill increase which would generate$ 589,488 in newrevenue. The delayed capital equipment purchases, an aging fleet, increased maintenance costs and a substantialincrease of$282, 150 in health insurance cost this year have made it impossible to balance the budget without a millageincrease. Health insurance increases alone make up more than 40% of the increased costs of this budget.

County Manager Rabun explained that the proposed increased millage revenue will be used for the purchase of a usedfire engine, hiring a training officer for Public Safety, one-half position for Public Works, a replacement crew cab truckand mower for Public Works; a $ 1. 00 dollar per hour increase for those EMT staff who have become a certified

firefighters; increase equipment repairs and upgrades for Public Safety; a replacement mower and infield groomer forParks and Recreation. Contingency amount is slightly higher than last year' s total. A small debt payment will be due inthe next month for the bond for SPLOST VI. Lee County is in better shape with SPLOST VI funding and canpurchase some items now.

County Manager Rabun explained that Departments, including Elected officials, requested more funding but thisproposed budget has been cut by$ 2, 061, 731.Lee County came very close to closing a fire station due to the engine failure of one of the fire engines that was recentlyrepaired. The estimate to open Fire Station 6 would cost approximately$ 130, 000. This proposed budget for FY 2014-2015 represents the status quo and is a conservative budget which does not include opening, staffing, and equipping anew fire station No. 6 in the north part of our county, a new fire engine, replacement of older public safety rescuetruck, a dedicated road crew, road resurfacing program at $ 90,000 per mile, a stipend for future volunteer firefighters;additional Sheriffs vehicles, library book replacement was cut from$ 80,000 to $ 50, 000; and other items.

The Board discussed the proposed purchasing of four vehicles each year from SPLOST funds for the Sheriff' s office.The life of a sheriff' s vehicle should be seven years but for budgeting purposes schedule for five years. Heather Jones,Finance Director, recommended these vehicles be purchased from the state contract. Chairman Muggridge requested

input from the Board on their opinion on future purchase of auto gas with dual propane and gasoline. Chairman

Muggridge also recommended developing a comprehensive data base for the driver with the best gas mileage andawarding employees a gift card.

Lee County' s biggest exposure is the Fire Stations but there are no funds in the budget to repair the facilities.Installation and purchase of stairs for the DFACS office will be bid out this year. Ms. Jamie Swain, Interim Lee CountyDFACS Director, is willing to use their available funds from this year' s budget to assist with the purchase of the stairs ifthe DFACS Board approves.

Superior Court Clerk Sara Clark is willing to use the funds in her account; $ 42,000, for Courthouse upgrades and

repairs. Chairman Muggridge also explained that Ms. Clark also has Clerks Authority monies available for county usebut Ms. Clark has requested an intergovernmental agreement with the Board before these funds would be allowed to be

spent on the Courthouse repairs. The upstairs balcony is a mess and would require extensive renovation before thisarea could be utilized. Additional areas of the Courthouse are in need of repair, including the outside, basement area,and the top of the Courthouse building.Clerk' s authority money could also be used to renew for technology purposes.Chairman Muggridge proposed working on Lee County' s name recognition and improving signs at the gateway of thecounty with Life works well here. Chairman Muggridge also requested clarity on this landfill zoning issue. Get this

issue resolved and addressed. Review of the Land use and comprehensive plan, especially the property at the end ofNew York Road, or on the county line with Sumter, Terrell, and Crisp counties. Crisp County will be developing aterminal for the port. Neighborhoods with mandatory homeowners association that require deed restrictions thatrequire homeowners association to maintain areas within their neighborhoods should be reviewed. Acquire a list of

EIP, CDBG grants to fund and improve our identity name, brand, and get more aggressive with our economic

4

development. County Manager Rabun explained that these items were not funded in this budget. Collect the cost forthese projects was requested.

Commissioner Roland asked if the Board could contract with a repair shop for county vehicle maintenance. The Boarddiscussed bidding process for all county departments. The Board discussed Probation Court Services and the lack offees paid for payroll or an administration fee. Probation Services originally needed a fiscal agent to acquire a grantwhich Lee County agreed. Chairman Muggridge proposed presenting two strategies to Probation Services whichincludes an administration fee and suggests they emancipate themselves in the next budget year.Elections office budget was discussed with question on why cell phones were needed and how many polling places areutilised within the county.

Commissioner Singletary questioned how the revenue from The Bindery was handled. Finance Director Heather Jonesexplained that the Library conference center is a state account and she did not have control over this account. Funds

from the general fund for The Bindery are only for maintenance cost. Chairman Muggridge explained that the librarystaff is more than willing to give a report. Any excess money is used to replace items needed. The Board discussed therental fee to cover the operating cost of The Bindery. Several county departments including the Chamber, Electionsoffice, Tax Assessor' s office training, and Magistrate Court, ACCG and the Board of Commissioners have used TheBindery facilities at no charge. The Board discussed the distribution of Impact fees and expanding impact fees forcommercial.

Magistrate Court's travel budget and ankle monitoring program were both reduced.

Finance Director Jones explained that the state will continue to true up with TAVT tax. LOST revenue is down but theTAVT tax is up. SPLOST revenue is also down. The GATE card has also effected the revenue collections. Franchisefee revenue has also been reduced. Magistrate Court fees and ambulance fees are down. The Board discussed charginga service fee for every ambulance call that refuses a transport to the hospital. Medicare will not pay for ambulance feesif patients refuse to be transported

C) Schedule for future budget workshops

The Board agreed that County Manager Rabun could set the date for the next budget workshop and all Board memberswould participate as their schedules allowed.

k.NNOUNCEMENTS

A) The next regularly scheduled County Commission Meeting is Tuesday, May 13, 2014 @ 6:00 p.m. in the OpalCannon Auditorium.

B) County offices will be closed Monday, May 26, 2014 in observance of Memorial Day.

ADJOURNMENT

Commissioner Singletary made a MOTION to adjourn the meeting. Commissioner Roland seconded theMOTION. The MOTION passed. The meeting was adjourned at 4: 30 P. M.

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

5

BOARD OF COUNTY COMMISSIONERS

414 ", T. PAGE THARP GOVERNMENT-IL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

LEE COU ,lTYTUESDAY,

T. PGE THARP BUILDING

P.M. MEETING MINU l"ES

rk well ±ire.OPAL CANNON AUDITORIUM

WORK SESSION

COUNTY COMMISSIONERS COUNTY STAFF

Rick Muggridge, Chairman District 4 Ron H. Rabun, County ManagerDennis Roland, Vice-Chairman District 1 Christi Dockery, County ClerkLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyGreg Frich, Commissioner District 5

Ed Duffy, Commissioner District 3

The Lee County Board of Commissioners met in a work session on Tuesday, May 13, 2014. The meeting was held in theOpal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia. Those presentwere Commissioners Rick Muggridge, Dennis Roland, Luke Singletary, and Greg Frich. Commissioner Ed Duffy wasabsent. Staff in attendance was County Manager Rabun, County Attorney Skipper and Christi Dockery, County Clerk.Chairman Muggridge gave the invocation and called the meeting to order at 6:00 P.M.

NVOCATION

LEDGE OF ALLEGIANCE

ALL TO ORDER

PPROVAL OF MINUTES

A) Consideration to approve the Board of Commissioners meeting minutes for April 22, 2014.Commissioner Roland made a MOTION to approve the Board of Commissioners meeting minutes for April 22, 2014.Commissioner Frich seconded the MOTION. The MOTION passed with Commissioners Singletary voting yea.

B) Consideration to approve the Board of Commissioners special called meeting minutes ofApril 28, 2014Commissioner Roland made a MOTION to approve the Board of Commissioners meeting minutes for April 28, 2014.Commissioner Frich seconded the MOTION. The MOTION passed with Commissioner Singletary voting yea.

B) Consideration to approve the Board of Commissioners, Budget Workshop, meeting minutes for May 2, 2014.Commissioner Roland made a MOTION to approve the Board of Commissioners meeting minutes for May 2, 2014.Commissioner Frich seconded the MOTION. The MOTION passed with Commissioner Singletary voting yea.

ONSENT AGENDA

NONE

JEW BUSINESS

A) Charles Williams, Director of Southwest Georgia Workforce 44 request to address the Board to provide new

Commissioners information and updates on the Workforce Investment Act( WIA) Program.

Charles Williams, Executive Director of Southwest Georgia Workforce 44, explained that Lee County representatives wereRick Muggridge, Vice-Chairman, SWGA CEOO, Mayor Jim Quinn, Gabriel Lord, Youth Council and Programs

Committee. This Southwest Georgia organization serves 14 counties through the Workforce Investment Act with 48 Lee

County participants in job training programs.

UBLIC HEARING

A) The Lee County Board of Commissioners will hold a public hearing on Tuesday, May 13, 2014 at 6: 00 p.m., in theT. Page Tharp Building, Opal Cannon Auditorium, 102 Starksville Ave., N, Leesburg, Georgia 31763 to takepublic comments on the proposed road construction project for Forrester Parkway Extension. This meeting is

6

open to the public and the public is encouraged to attend.

Chairman Muggridge opened the public hearing for comments and questions from the Board and the audience. ChairmanMuggridge explained that an informational meeting was held this past October regarding this road project. This proposedroad has been in the Transportation Plan for the last twenty years. The Board of Commissioners, had previously paid forengineering services, but sought a second opinion with Georgia Tech students. The Board will vote on this proposed

route at their May 27thmeeting. After the route is approved, an engineering consultant will be selected to begin

preliminary design which must be completed prior to acquisition of the right of way. It is recommended that this projectbe designed and constructed beginning at the western limits and proceeds to the east.

Matt Inman, Director of Planning, Zoning, and Engineering, explained that the Glendale option was chosen due to theinterconnectivity and the future economic development that the Forrester Parkway Extension route provides. Glendale

Road sits in the middle of Lee County' s only two options for East-West travel and therefore offers the best flowthroughout the county. Forrester Parkway Extension Project is approved as a priority through the Dougherty AreaRegional Transportation Study ( DARTS) 2035 Long Range Transportation Plan. The DARTS Roadway Corridor Studyrecommended the Glendale route. Any route selected will have to resolve a challenge including environmental, right ofway acquisition, and budget constraints but this route provides Lee County with the safest and most direct route for itsfuture growth and transportation needs.

William McAfee, 2264 Fowl Town Farms, spoke in opposition to the Forrester Parkway Extension proposed along theGlendale Road route. Mr. McAfee asked the Board to consider the environment before choosing this route. Mr. McAfeestated that much of this proposed area is in wetlands and will result in limited economic development for the county.Tammy Jones, 143 Apache Street, spoke in opposition to the Forrester Parkway Extension proposed Glendale Road routeand asked that the Board consider other options for this road extension. Ms. Jones said that she has to travel only 2. 8miles to the by-pass but she is not I favor of this proposed road. Ron Farr, 236 Glendale Road, spoke in opposition to theForrester Parkway Extension proposed Glendale Road route citing concerns regarding reduced property value, increasedtraffic and children' s safety within the neighborhood. Jodie Crosby, 240 Glendale Road, spoke in opposition to theForrester Parkway Extension proposed Glendale Road route citing concerns that her yard is at the lowest points which isnot level with the road. Barry Farrow, 178 Glendale Road, spoke in opposition to the Forrester Parkway Extensionproposed Glendale Road route citing concerns for speeding, increased traffic, access to his driveway while backing up aboat. Paul Dover, 218 Glendale Road, spoke in opposition to the Forrester Parkway Extension proposed Glendale Roadroute cited concerns for the safety of children including the 12 school buses that travel this area. Janice Wood, 166Glendale Road, spoke in opposition to the Forrester Parkway Extension proposed Glendale Road route and cited concernfor garbage thrown in her yard, possible reduction in property value, and concern about the increase in traffic. Ms. Woodsaid she was disappointed in the Board for what they were proposing. Chuck Mendenhall, spoke in opposition to theForrester Parkway Extension proposed Glendale Road route citing concern for construction of a road through aneighborhood and wetlands based on a study by students from Georgia Tech. Jim Bacon, 433 Warwick, GA, owner in theOakland Group, spoke in favor of the Forrester Parkway Extension regardless of which route is chosen. Mr. Baconexplained that he, former Chairman Ed Duffy, and former County Administrator Alan Ours all travelled to Charlotte, N.C.to visit Core Properties that later developed a Master Plan for a Lee County large development that would have includedLife Style Centers, such as Target, and Bath & Beyond. This development group cited this proposed east west roadconstruction route as the most important progress for economic development. Mr. Bacon recommended the Board meet

with this group again once a route has been determined. Ricky Spence, 282 Kinchafoonee Creek Road, spoke in favor ofthe Forrester Parkway Extension proposed Glendale Road route citing this route was developed by EMC Engineering andBob Alexander, former Lee County Planning Director. Lee County had professional engineers look at least seven differentroutes. Fascine Middleton, who owns 3 properties along Creekside Drive including 111, 168, 170, spoke in opposition tothe Forrester Parkway Extension proposed Glendale Road route citing safety of the residents, Bobby Hinman, GlendaleRoad, spoke in opposition to the Forrester Parkway Extension proposed Glendale Road route citing safety of the childrenin the neighborhood, and concerns regarding flooding due to the construction of the proposed bridge. James Holton,owns property north of Jay McAfee, spoke in opposition to the Forrester Parkway Extension proposed Glendale Roadroute and asked the Board to consider the environmental impact of this road construction and conservation of his familyfarm which has been in his family for 180 years. Heidi Roe, 130 Maggie Court, spoke in opposition to the ForresterParkway Extension proposed Glendale Road route citing the noise level of the current rumble strips that are installedacross Highway 19 on Forrester Parkway. With no further comments Chairman Muggridge closed the public hearing.

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B) Z14-004 ZONING APPLICATION, LARRY DORSEY, APPLICANT, has submitted an application to rezone a

2.5 acre tract of property in Land Lot 137 of the 1st District and being on the west side of Philema Road 2014. 85feet south of the intersection of Philema Road and the north Land Lot line of Land Lot 137. Property is currentlyzoned C- 1 Neighborhood business and application is made to rezone to R-3 Mixed Use Single FamilyResidential for the purposes of placing a manufactured home for residential use on the currently vacant land.Property is further identified as being 916 Philema Road South, Leesburg, Georgia. The Planning Commissionconducted a public hearing on April 15, 2014 and recommended approval. Regional Commission ( RC) staffrecommends approval.

Chairman Muggridge opened the public hearing for comments and questions from the audience and the Board.Matt Inman, Director of Planning, Zoning, and Engineering, explained that Larry Dorsey has submitted an application torezone a 2. 5 acre tract of property in Land Lot 137 of the 1st District and being on the west side of Philema Road 2014. 85feet south of the intersection of Philema Road and the north Land Lot line of Land Lot 137. Property is currently zonedC- 1 Neighborhood business and application is made to rezone to R-3 Mixed Use Single Family Residential for thepurposes of placing a manufactured home for residential use on the currently vacant land. Property is further identified asbeing 916 Philema Road South, Leesburg, Georgia. The Planning Commission conducted a public hearing on April 15,2014 and recommended approval. Regional Commission (RC) staff recommends approval. Mr. Inman displayed a map ofthis area. Chairman Muggridge closed the public hearing.

C) Z14- 005 ZONING APPLICATION, SREENIVAS SAPPATI, DEER TRACE DEVELOPMENT, LLC has

submitted an application to rezone 5. 98 acres of property in Land Lots 266 and 267 in the 2nd Land District andbeing on the east side of Grand Island Drive approximately 1070 feet north of the intersection of Grand IslandDrive and Ledo Road, Leesburg, Georgia and extending northerly along the east side of Grand Island Drive forapproximately 650 feet. Property is currently zoned R-1 Single Family Residential and application is made torezone to C- 2 General Business for the purposes of developing retail or office space and storage. The PlanningCommission conducted a public hearing on April 15, 2014 and recommended denial of the proposed C- 2 zoning;and recommended approval of rezoning property to C- 1 Neighborhood Business. Regional Commission ( RC)recommends denial of C- 2 zoning due to permitted uses being overly broad and the inclusion of commercialstorage buildings not being suitable near area homes; and approval of C- 1 zoning to prevent commercial storagebuildings from being built in close proximity to residential homes. The applicant agrees to seek C- 1 zoning.Chairman Muggridge opened the public hearing for comments and questions from the audience and the Board.Matt Inman, Director of Planning, Zoning, and Engineering explained Z14-005 Zoning application, SREENIVASSAPPATI, Deer Trace Development, LLC has submitted an application to rezone 5. 98 acres of property in Land Lots 266and 267 in the 2nd Land District and being on the east side of Grand Island Drive approximately 1070 feet north of theintersection of Grand Island Drive and Ledo Road, Leesburg, Georgia and extending northerly along the east side ofGrand Island Drive for approximately 650 feet. Property is currently zoned R- 1 Single Family Residential and application ismade to rezone to C- 2 General Business for the purposes of developing retail or office space and storage. The PlanningCommission conducted a public hearing on April 15, 2014 and recommended denial of the proposed C- 2 zoning; andrecommended approval of rezoning property to C- 1 Neighborhood Business. Regional Commission ( RC) recommendsdenial of C- 2 zoning due to permitted uses being overly broad and the inclusion of commercial storage buildings not beingsuitable near area homes; and approval of C- 1 zoning to prevent commercial storage buildings from being built in closeproximity to residential homes. The applicant agrees to seek C- 1 zoning. Chairman Muggridge closed the public hearing.

EPARTMENTAL MATTERS

Public Works

A) Consideration to award bid to Flint Equipment for a five ( 5) year lease/ purchase of a Motorgrader at a monthlylease payment of$1,222.00; and Front End Wheel Loader at a monthly payment of$1, 473.00.County Manager Rabun explained that staff committee reviewed all bids and recommended awarding the bid to FlintEquipment for a five year lease of a MotorgraderJD 670G at a monthly lease payment of $1, 222.00 and a Front EndWheel loader-JD624K at a monthly payment of$ 1, 473.00.

B) Consideration to award bid to Yancey for the lease/ purchase of a Wheeled Excavator at a monthly lease paymentof$1, 650. 64; and Track Excavator at a monthly lease payment of$1,143. 20.County Manager Rabun explained that staff committee reviewed all bids and recommended awarding the bid to Yancey forthe lease/ purchase of a Wheeled Excavator-CAT M318D at a monthly lease payment of$ 1, 650.64; and Track Excavator-CAT 316EL at a monthly lease payment of$ 1, 143.20.

8

C) Consideration to accept high bid of$20,000 from Yancey for the sale of a 1984 Caterpillar scraper/ pan that hasbeen previously declared surplus.County Manager Rabun explained that staff committee reviewed all bids and recommended awarding the bid to Yancey for

20,000 for the sale of a 1984 Caterpillar scraper/ pan that has been previously declared surplus.

D) Consideration to declare vehicles surplus property. ACTION ITEMCounty Manager Rabun recommended the Board take action on declaring the 1999 Ford Crown Victoria Vehicle 211, 028miles, 2000 Ford Crown Victoria Vehicle 175,630 miles, 1999 Ford Crown Victoria Vehicle 228,458 miles, 1985 Peterbuilt

Truck Vehicle ( Beyond repair recommend to scrap this vehicle) as surplus property and further explained that these highmileage vehicles are undependable and too costly to operate.Commissioner Roland made a MOTION to declare vehicles surplus property including 1999 Ford Crown VictoriaVehicle 211, 028 miles, 2000 Ford Crown Victoria Vehicle 175, 630 miles, 1999 Ford Crown Victoria Vehicle 228,458 miles,1985 Peterbuilt Truck Vehicle ( Beyond repair recommend to scrap this vehicle). Commissioner Singletary seconded theMOTION. The MOTION passed with unanimously with Commissioner Frich voting yea.

Planning DepartmentE) Consideration to adopt a resolution granting final approval for Westwinds IV subdivision at Armena Road

SD13- 006) and accept 80 foot deed of right-of-way, easements, a 2 year maintenance bond and paved roads.Roads to be accepted are Station Drive (1664 ft/ 0. 31 mi length) and Depot Court( 974 ft/ 0. 18 mi length).

Matt Inman, Director of Planning, Zoning, and Engineering, explained that County Attorney Skipper had reviewed andconfirmed that all documents are up to legal standards. Chairman Muggridge asked about the quality of the roads. Mr.

Inman said that there were no problems during an inspection of roads during a rain event and in addition, Lee County hasa two year maintenance bond. Station Drive and Depot Court meet applicable GA DOT and Lee County roadconstruction specifications and standards. Soil- cement test performed by 1' l'L, Inc. also met required specifications. Mr.Inman recommended the Board accept the deeds of rights-of-way, easements, and roads, deed of dedication and the two-year maintenance bond included within Westwinds IV @ Armena Road Subdivision at their Voting meeting later thismonth.

F) Review of Planning Commission meeting minutes for April 15, 2014.The Board reviewed the Planning Commission meeting minutes for April 15, 2014.

ONSTITUTIONAL OFFICERS & GOVERNMENTAL BOARDS/ AUTHORITIES

A) Consideration to appoint one member to the Lee County Family& Children Services Board for a five year term.

The current term expires 6- 30- 16. Letters of interest from Charles Moore, and Ragan L. Fretwell.Chairman Muggridge explained that letters of interest were received from Charles Moore, and Ragan L. Fretwell forappointment to Lee County Family& Children Services Board for a five year term. This term expires June 30, 2016.

B) Consideration to appoint one member to the SOWEGA Regional Commission ( RC) for a one year term, expiringone year from appointment date. Letter of interest from Robert Ramsey.Chairman Muggridge explained that a letter of interest was received from Robert Ramsey for the SOWEGA RegionalCommission (RC) for a one year term, expiring one year from appointment date.

C) Consideration to appoint one member the SOWEGA Housing Task Force for a two year term. Current termexpiring 12- 31- 15. Letter of interest from Ragan L. Fretwell.Chairman Muggridge explained that a letter of interest was received from Ragan L. Fretwell for appointment to the

SOWEGA Housing Task Force for a two-year term with the term expiring December 31, 2015.

OUNTY MANAGER' S MATTERS

A) Consideration to adopt an updated Capital Improvements Element Annual Resolution and submit to the

Regional Commission to be transmitted to Department of Community Affairs. ACTION ITEMCounty Manager Rabun recommended the Board take action to adopt the updated Capital Improvements Element AnnualResolution and authorize staff to submit to the Regional Commission to be transmitted to the Department of CommunityAffairs.

Commissioner Singletary made a MOTION to adopt the final Capital Improvements Element Annual Resolution andsubmit to the Regional Commission to be transmitted to the Department of Community Affairs. Commissioner Roland

seconded the MOTION. The MOTION passed with unanimous vote Commissioner Frich voting yea.9

B) Approval of the Flexible Benefits Plan Document Amendment allowing for the rollover of unused funds in aParticipant' s Health Care Flexible Spending Account up to a maximum of $500.00 per individual

participant/ employee as allowable under the P.P.A.C.A., effective May 1, 2014County Manager Rabun explained that Admin America, Lee County' flexible spending account administrator, has providedan amended plan document for approval, in compliance with changes made to I.R.S. regulations under the Patient

Protection and Affordable Care Act that became effective May 1, 2014. This amendment allows for the rollover of a PlanParticipant' s unused funds at the end of the plan year, up to$ 500.00.

C) Acceptance of lowest and best bid to fabricate and install a set of steel stairs to provide access to the upstairs

west side entrance to the Department of Family & Children Services ( DFACS) building in Leesburg.Recommended bid is to S& S Concrete for$ 12,450.

County Manager Rabun recommended the Board take action to approve the bid for installation of exterior stairs for theDepartment of Family and Children, a county-owned building at 4th Street in Leesburg. Acting Director Jamie Swain hasbeen provided copies of the bids and depending on the DFACS Board may be able to share in this purchase for thesecond store stairs.

Commissioner Singletary made a MOTION to award the bid to S& S Concrete for $12,450 for the installation of DFACSstairs. Commissioner Frich seconded the MOTION. The MOTION passed with unanimously with CommissionerRoland voting yea.

OMMISSIONER'S MATTERS

Dennis Roland

A) Discussion of installing an 8" x 10" engraved brass plaque near the bell location in front of the T. Page Tharpbuilding in honor of Mr. Bill Cannon.Commissioner Roland recommended the Board approve the purchase and installation of an engraved brass plaque for theschool bell located in front of the T. Page Tharp Government Building in honor of Mr. Bill Cannon. Commissioner

Roland said that he had discussed this issue with Mrs. Opal Cannon and she understood that when the bell was donated to

the county by her family that a plaque would be installed on this bell. County Manager Rabun explained that the estimatefor purchase of the 8" x 10" plaque was $ 210.00. Chairman Muggridge recommended expanding that presentation plaque

to incorporate language regarding the larger issues of foundation of freedom with education and faith.

LD BUSINESS

NONE

OUNTY ATTORNEY' S MATTERSNONE

XECUT IVE SESSION

A) Executive Session to discuss pending litigationCommissioner Roland made a MOTION to adjourn to Executive Session. Commissioner Singletary seconded theMOTION. The MOTION passed unanimously with Commissioner Frich voting yea.Commissioner Frich made a MOTION to adjourn from Executive Session. Commissioner Roland seconded the

MOTION. The MOTION passed unanimously with Commissioner Singletary voting yea. Executive Session concludedat 8: 15 p.m.

UBLIC FORUM

Up to six individuals will be allowed to address the Board of Commissionersfor up to two minutes each. Individuals should sign up prior to thestart ofthe meeting.Paul Clayton, 303 Leslie Road resident, requested that Old Leslie Road be paved.

Evelyn Wright, Mays Road, requested upkeep of the road to improve travel. Ms. Wright claimed that the tire on her SUV hadbeen cut due to the ruts in the road.

NNOUNCEMENTS

A) County offices will be closed Monday, May26,2014in observance of Memorial Day.

10

B) The next regularly scheduled County Commission Meeting is Tuesday, May27,2014 @ 6:00p.m.

C) Advanced voting will be on going until Friday, May 16, 2014 - 8: 15 a. m.— 5: 00 p.m.

LDJOURNMENT

Commissioner Roland made a MOTION to adjourn the meeting. Commissioner Frich seconded the MOTION. The

MOTION passed with Commissioner Singletary voting yea. The meeting was adjourned at 8: 20 P.M.

Lee Coring is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunities forprosperig and happiness without sacrificing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers,. ADA Coordinator, at( 229) 759-6000 or through the Georgia Relay Service( 800) 255- 0056( TDD) or( 800) 355- 0135( voice). This person can be contacted at the T. Page Tharp Building in Leesburg,Georgia between the hours of 9:00 a.m. and 4:00 p. m., Monday through Friday, except holidays.

11

BOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

LEE CO J QTY THURSDAY, MAY

150,20140P00 A.M.

MEETING MINUTES

Lite v+afks vie(!teeT. PAGE THARP BUILDING

OPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF

Rick Muggridge, Chairman District 4 Ron Rabun, County ManagerDennis Roland, Vice-Chairman District 1 Christi Dockery, County ClerkEd Duffy, Commissioner District 3 Jimmy Skipper, County AttorneyLuke Singletary, Commissioner District 2

Greg Frich, Commissioner District 5

The Lee County Board of Commissioners met in a Budget Workshop on Thursday, May 15, 2014. The workshop washeld in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building in Leesburg, Georgia.Those present were Commissioners Rick Muggridge, Dennis Roland, Greg Frich and Luke Singletary. Commissioner EdDuffy was absent. Commissioner Frich relinquished the gravel to Commissioner Muggridge at 8: 00 a.m. to continue themeeting. Staff in attendance was County Manager Ron Rabun, Finance Director Heather Jones and County Clerk ChristiDockery. Chairman Muggridge gave the invocation and Budget Chairman Frich called the meeting to order at 7: 00 A.M.

1VOCATION

LEDGE OF ALLEGIANCE

ALL TO ORDER

EPARTMENTAL MATTERS

A) Discussion of the FY 2014/ 2015 proposed budget.

Budget Chairman Frich opened the budget meeting for discussion of the FY 2014-2015 proposed budget.The Board discussed increased medical cost for employees and the J. Smith Lanier budget estimate projection.The current amount budgeted per employee is $ 12, 000. The Board also discussed the tobacco surcharge.

The Board discussed EMS ambulance fee billings $ 587, 835 with actual year to date collection of$ 371, 958. A

Request for Proposal for EMS billing services has been bid out. The Board discussed options of an incentivefor higher level collections of non-payment clients, the track record of the billing company with collections, and

auditing the company billing codes for possible incorrect codes. The FY-2014-2015 ambulance fee revenue is

currently budgeted at $ 521, 400. The Board discussed the importance to meet the criteria for reimbursement.Medicare and Medicaid set the rates for ambulance fee reimbursement. The prior billing contract paid $15. 00per claim and the current contract has no base fee and pays 7%.Budget Chairman Frich requested a year to date report from the billing company.

The Board discussed SPLOST IV projects and requested the amount of funds left in this account and theproject list. The Board also discussed SPLOST V funding for road projects including Westover Road, Ragan,Lane, and Thomas. The Board discussed LMIG funds as additional funds for upcoming road projects.

The Board discussed the $ 43, 000 of unclaimed funds held by Superior Court from the previous Superior Court12

Clerk. County Attorney Skipper is currently reviewing and will provide court procedures to obtain these fundsfor use on county projects County Manager Rabun reported.

The Board discussed the Volunteer Firefighter pilot program for the Redbone Station. Bobby Watkins, InterimPublic Safety Director, explained that it takes two volunteers to obtain credit for one firefighter. The Board

discussed options for providing $ 25. 00 monthly state retirement, turn-out gear, pager, and training

requirements. Mr. Watkins agreed to bring back a complete list of costs and requirements for this pilotprogram. Commissioner Roland suggested the Board consider implementing a non-transport fee for medicalresponses. Chairman Muggridge questioned why the county is reimbursed for ambulance fees but not fire feesfor fire responses. Mr. Watkins explained that it is often difficult to determine who should be charged such asan act of arson or car accidents that insurance companies do not accept cost claims from fire departments..

Doug Coffins, County Extension Service Director, requested $ 1, 300 be reinstated in his budget for matchingfunds for the purchase of computer equipment. Mr. Collins explained that the state would pay one-half for thereplacement of computers. Chairman Muggridge questioned Mr. Collins on a wellness program provided bythe Extension Service and possibly have the county pay one- half for this position. County Manager Rabun

explained that the RFP for providing Wellness will be due June 10, 2014 and the Extension Service could bidon this contract. would not recommend another model. The Board discussed the 12% State Retirement paid

by the county through a contractual obligation with County Extension. In addition, Mr. Collins discussed clubmeetings, staffing numbers, student participation, vehicles, farmers market, and percentage of time dividedamong farmers, homeowners and 4-H students.

The Board discussed the county' s Defined Benefit ( DB) funding amount for the county retirement program.Ms. Jones said that the county has funded the DB Plan between the required amount and recommendedamount. Chairman Muggridge commented that he did not want the county to underfund the employee

retirement program. The Board requested the funding report for the DB Plan.

The Board discussed the Parks and Recreation program and the built in overtime for the staff. The Board

discussed options but all agreed that the current staffing model is not sustainable.

The Board also discussed the structure of E911 and Sheriffs office overtime schedule.

NNOUNCEMENTS

A) The next regularly scheduled County Commission Meeting is Tuesday, May 27, 2014 @ 6:00p.m. in the OpalCannon Auditorium.

B) County offices will be closed Monday, May26, 2014 in observance of Memorial Day.

DJOURNMENT

Commissioner Roland made a MOTION to adjourn the meeting. Commissioner Singletary seconded the

MOTION. The MOTION passed unanimously. The meeting was adjourned.

Lee County is a thriving vibrant community celebratedfor its value of tradition encompassing a scfefamily oriented community,schools ofexcellence, and life long opportunities for prosperity and happiness without sacrificing the rural agricultural tapestry.

13

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Z14-004

14

Lee County Planning ZONING REPORT

Engineering

CASE NUMBER: Z14-004

APPUCANT: Larry Dorsey

LOCATION OF PROPERTY: 916 Philema Road South

REQUESTED ACTION: REZONING to R- 3 Mixed Use Single Family Residential

PROPOSED USE: RESIDENCE with manufactured home

EXISTING ZONING: C- 1 Neighborhood Business

EXISTING USE: Vacant lot

SURROUNDING ZONING AND LAND USE:

North: R- 3

South: C- 1

East: C- 2

West: C- 1

MEETING INFORMATION:

The Lee County/ LeesburgJSmithville Planning Commission will conduct a public hearing for 214-

004 on Tuesday, April 15ffi, 2014 at 6: 00 p.m. in the Opal Cannon Auditorium at 102 Starksville

Ave. N. in Leesburg, Georgia.

The Lee County Board of Commissioners will conduct a public hearing for Z14-004 on Tuesday,

May 13th, 2014 at 6:00 p.m. at 102 Starksville Avenue N, Leesburg, Georgia.

Z14-004

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Z14-004

18

SW RCSouthwest Georgia

Regional Commission

MEMORANDUM

DATE: April 2, 2014

TO: Leesburg/ Lee County Planning Commission, Leesburg City Council

FROM: Steve O' Neil, Planner II, Southwest Georgia Regional Commission

APPUCATIOlt Z14-004

PETITIONER: Iarry Dorsey

LOCATON: 916 Philerna Rd South

PRESENT USE: Vacant Commercial

PROPOSED USE: Residential( mobile home)

CURRENT ZONING: C-1 Neighborhood Business District

PROPOSED ZONING: R- 3 Mixed Use, Single Family Residential

RC Staff examined the subject property according to the applicable provisions of Lee County' sZoning Ordinance listed as folows; Article VII Section 70- 242,( R- 3, Permitted Uses).

Regarding the rezoning from a commercial zone to a R- 3 zone, and based on the rezoningcriteria in Section 70-690 of the Lee County Zoning Ordinance, staff finds:

1. Will the zoning proposal pent* a use that is suitable in view of the use, development andzoning ofadjacent and nearby property?

The proposed zoning district requested permits uses that are suitable to the adfacent andnearby properties.

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Z14-004

19

SIAlifilbRCt. . Southwest Georgia

Regional Commission

2. M/hwt is the effect on the property value of the subject property should the existing zoningbe retained?the damning wmnonssionr most ask itself whether the zoning restriction at issue diminishes the properties value, and, if so,

whether the applicant' s economic loss is justified a gain to die public welfare The applicant is not required to show that his

at tier land is totally unsuitable for the use to which it is restricted, tie or she need only demonstrate that the restrictionsubstantially decreases the vale of the land without a conespading public benefit_]

The property value should not change.

3. Ifdenied will the effect on the applicant' s property value under the existing zoning beoffset by the gain to the health, safety, morals or general welfare ofthe public?Tries factor is often considered in conyuractpon with a5. It is a° balancing test.' An applicant who is able to demonstrate that thegain to the public foram adornment of the mug ordinance is smell whine his or her own financial disadvantage fromenforcement of the ordinance is significant has a strong chaallennge to the ordnance. This challenge is enhanced where theapplicant's proposed use does not have a substantial adverse impact an the surrounding properties' values.}

Neither the existing or proposed zoning changes will nave appreciable effect to the publichealth, safety, morals or general welfare.

4. Has the property been undeveloped an unusual length of time as currently zoned,considered in the context of fold development in the area in the vicinity of the property?IA primary question under this factor is whether the property has remained vacate despite attempts to market it as currentlyzoned. The fact that a piece of land stands vacant for a significant period ofMee despite attempts to sell it as zoned at a fair

price is a compelling indication that the soaring ottlinance s not reasonable..There is no defined period of time after whichvacancy despite attempts to market suddenly becomes significant"

RC staff was not provided any information regarding the length of time the applicants parcel

has been vacant as currently zoned so it is unclear if the current zoning has had any effect.

5, Will the zoning proposal result in a use which will or could cause an excessive orburdensome use ofexisting streets, transportation facilities, utilities, schools, policeprotection, fire protection, public health facilities, or emergency medical services?This factor ins broad in scope. The planning con urussiaar most weigh die public benefits of the existing zoning restriction against

the private burden of the restriction to the applicant. In considering the public benefit of the restriction, the planningcommission void look at several vanillin. How does the existing zoning restriction affect the community' s schools? Thecommunity' s tax base? Population density? Traffic? Storm water detention and control? Aesthetic concerns? None of thesevariables alone is determinative.]

The proposed zoning will have little to no impact on county services and facilities.

Z14-004

20

ItCSouthwest Georgia

Regional Commission

6. is the zoning proposal in coolformity with the policy and intent of the future land use planfor the physical development of the area?Evidence that a imalicipalhty has considered its future development supports the validity of its zoning restrictions.

To evaluate this factor, courts ask whether the municipality has a unified framework underlying its zoning restrictions, often inthe form of a comprehensive plan or official map_

Even if a mnnicipahty has a comprehensive plan, it may not carry much weight in court Cases show that a conspielvensim plandoes not teed to be a predominant factor iA the oven analysis. This is particularly so where the plan has not been recently

updated to reflect currant condtions„ or Miele theqtyhas consistent* deviated from it../

The goals, objectives, and policies of the adopted comprehensive plan will be met with the

proposed zoning. The future development Map has this site identified as" Suburban AreaDeveloping, Mixed Use, Built- Duty' and areas immediately North are also zoned R- 3.

7. is the subject property well suitedfor the proposed zoning purpose?wtrether the subject property is' sundae" for a pander use is determiner! primarily by its physical characteristics, in

particular„ its size aid shape, aCCOESSaliiiirif, topography, trees and landscape, and soil madams. Other environmentalumnni5tdorhs, stack as the eistence of oedema or flood plains, should also be considered. All of these characteristics have an

impact on the eCCIKIIMC viibihly elitethe pr oppposed development The planning commission must take these details into acewhen it asks itself how suitable the property is for the uses to which it is currently restricted and for the uses proposed by theapplicant]

The property is well suited for the proposed zoning.

8. Will the zoning proposal adversely affect the existing use or usability of adjacent or nearbyproperty?Evidence as to the use aid zoning of the laid surrounding the property is probably the most important factor in a zoning case.

The planning commission must understand the character of nearby areas' uses and zoning and ask itself whether the existinguse on the property and the applicants proposed use on the property are compatible with this character. To make thisdetermination, the pipannirg commission considers whether the ruses of the nearby property are' uniform and and

whether there has been a changing trend in the develiopment of the zoned area.]

The proposed zoning should not adversely affect any existing or future uses of adjacentproperties.

9. Does the subject property have a reasonable economic use as currently zoned?The planning commission must ask itself whether the zoning restriction at issue diminishes the property' s value, and, if so„whether the applicants economic loss is justified by a gain to the public welfare_The applicant is not required to show that hisor her land is totally unsuitable for the use to which it is restricted. He or she need only demonstrate that the restrictionsubstantially decreases the value of the land without a corresponding public benefit If the applicant can introduce evidencethat his or her proposed use is the' highest and best use of the property, this should also help the planning commission assess

the zoning ordnance' s validity, even though' highest and best use' is not itself determinative.]

Z14-004

21

SANT"Southwest Georgia

Regional Commissio

The current zoning allows a reasonable economic return and the proposed zoning should haveno effect on property value.

10. Are there other existing or changing conditions affecting the use or development of thesubject property width give supporting grounds for either approval or disapproval of thezoning proposal?

None noted.

11. Would the change create an isolated district unrelated to the surrounding districts, suchas spot zoning?

The proposed zoning will not create an isolated district unrelated to surrounding districts. Asmentioned earlier, the property is adjacent to R- 3 to the North.

12. Are the present zoning district boundaries illogically drawn in relation to existingconditions in the area?

The current zoning district boundaries are not illogically drawn.

13. Is the change requested out of scale with the needs of the city as a whole or theimmediate neighborhood?

The proposed zoning is not out of scale with the needs of Lee County.

14. Is it impossible tofind adequate sites for the proposed use in districts permitting such useand already appropriately zoned?

No

15. Would there be an ecological or pollution impact resulting from the proposed zoning it isgranted?

The environmental impact would be very minimal if developed according to applicable local,state and federal regulations.

DETERMINATiON: RC staff recommend approving the request to rezone the property inquestion.

Z14-004

22

LEE COUNTY CODE OF ORDLNANCES

CHAPTER 70— ZONING

Existing Use of Property

ARTICLE Z - C-1,: NEIGHBORHOOD BIILNESS DISTRICT( 57/

Sec. 70- 347.- Permitted uses.

All pennitted uses ze subject to the restrictions set forth in section 70-351 of this chapter.

1) Bather or beauty shops and similar uses_2) Custom dress making and tailoring establishments and similar uses.3 ) Personal service establishment_

4) Eating or drinking places_5) Laundry dry cleming. coin Izindry.6) Business.professionaL or governmental office designed to attract and serve customers or

client on premises

7) Household appliance repair shop without outdoor storage_display. or business operationsof any type.

8) Retail store for food_dnigs_.clothing_etc_with no outdoor storage. display or businessoperations of any type.

9) Contractor's office with no outdoor sizage, display or business operations ofany type_10) Veterinarian offices provided there are no outdoor kennels_Rims designed for animal

exercise are allowed as long as the animals are kept inside at night_11) Post office.

12) Medical antics-dental clinics_

13) Other uses similar to the above, subject to the restrictions set forth in section 70-351 ofthis chapter_

14) Temporzy trailer for emergency construction and repair of buildiags.15) Nursery-schools_kindergartens or day care facilities provided all state licensing

requirements are met.

Ord_of 12- 2- 2001 § 70- 347)

Sec. 70-350_- Restrictions.

The following restrictions shall apply to all permitted and conditional business covered by thisarticle.

1) All outdoor business operations shall be subject to the following restrictions:

a. There shall be no outdoor storage or display of any kind.

Z14-004

23

C-1 Permitted Uses— Resnictions continued)

b_ Eating and drinking establishments are allowed to have tables outside_There shallbe no more than ten tables, or up to 25 percent of the number of indoor tables.,whichever number is less_

c_ Cone stores may have up to two fuel pumps and as many as eight propanetanks staled in a cage outside_

d_ No business or activity, indoor or outdoor. shall be conducted in a manner whichviolates section 34- 106 of this Code, UN shall any business activities, indoor oroutdoor cause decibel levels as taken in nearby residential neighborhoods to besuch that they violate the restrictionstions set forth for that neighborhood in section 34-

107 ofd is Code_

2) Retail businesses shall have no more than 7.000 square feet ofgross floor area.

3) No business operations shall be conducted between the hours or 11:00 p.m. and1:00 a.m.with the exception ofnormal business opening and closing activities.

cleaning_restocking. etc. Nor shall any establishment be open to the publiccog those hours_

4) Unless specifically covered by this article_all other sections ofthis chapter shallapply to all establishments_

5) Manufactured or mobile homes are not to be used as retail offiffi.ce_etc.

6) Buildings constructed under this article shall not have a metal facade fronting anypublic road.

Ord. of 12- 2- 2002. $ 70-350)

Z14-004

24

LEE COUNTY CODE OF ORDINANCES

CHAPTER 70— ZONING

Proposed Use of Property

ARTICLE ITT- R-3 IILIED iSL; SLtGLE F_ MILFRESIDEA7LdLDISTRICT

Sec. 70-242.- Permitted

a) Single fly.detached dwelling, including manufactured or mobile homes_b) Zero lot-line housing if shown on an approved subdivision plat_c) Accessorybuildings or uses customarily incidental to anyofthe uses_when

locvcd on the same lot as the primary dwelling and not involving any business.pro€ession, trade or occupation, provided that all accessorybu ldngs shall conform andbe located as required in section 70-84 of this chapter_

d) Clam-ohm, provided that the proposed site for a church is not less than three acres_and a

complete site development plan is submitted with the application2ppliCAi011 for a building permit_e) Home

f) Gardens_

Ord. of 12-2- 2002. § 70- 242)

Z14-004

25

GOUNY•.

1 \

MEMORANDUMLee County Board of Commissioners

To: Ron Rabun

From: Heather Jones

Date: May 1, 2014Subject: Public Works Equipment Leases

After reviewing the bids opened this afternoon, I recommend the following:

Purchasing the Motorgrader and Front End Wheel Loader from Flint Equipment and purchasing theWheeled Excavator and Track Excavator from Yancey. I would also recommend that we sell theCaterpillar 1984 621B Scraper to Yancey for$ 20,000.

I have reviewed the specs of each piece of equipment to make sure that the bidder met the specs

If the Board of Commissioners approves the leases as recommended, we will save$ 9,245. 16 per

year in lease payments. Thanks and please let me know if I can help or if you have any questions.

26

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Mayl, 2014

Lee County Board of Commissioners

Dear Mr. Mike Sistrunk and Lee County Board of Commissioners:

Yancey Bros. Company is pleased to provide the following proposal to purchase( 1) 1984 621B Caterpillar Wheel TractorScraper from the Lee County Public Works Department. The machine will need to be in the same working condition as it wasthis day May 1, 2014.

Sincerely,

Matt CaseyMachine Sales Representative

Yancey Bros. Co.

Caterpillar 1984 621B Scraper Proposal

84 621 B Caterpillar Wheel Tractor Scraper

Serial Number: 045P03594

APPROX HRS: 2471

PURCHASE PRICE: $ 20, 000.00

Please note that the above purchase amount can be in the form of a check made payable to the Lee CountyBoard of Commissioners or the amount may be included in the current equipment bid proposal.

No whole seller or processing fees included!!!

1604 S. Slappey Blvd. Albany Georgia 31701 Phone: 229.344.3171 Fax: 229.434. 151028

Date : 5/ 1/ 2014

Phone No.

JOHN DEEREFax No. :

DYNAPACEquipment Model:

ALAMO

LEE COUNTY BOCC P. Q. B0X 3329

ALBANY, GA. 31706 Warranty:

OFF. (229) 888- 1212

FAX (229) 435- 3612

MOBILE (229) 886- 4268

kdavisAflintequipco. com

Quantity Description Price

1 JOHN DEERE 1900W WHEELED EXCAVATOR (AS BID) 176, 550. 00

BUY BACK$ 92, 000, PAYMENTS $ 1, 633. 00

1 JOHN DEERE 160G EXCAVATOR (AS BID) 127, 600. 00

BUY BACK$ 67, 000, PAYMENTS $ 1, 172. 00

1 JOHN DEERE 624K WHEEL LOADER (AS BID) 160, 150. 00

BUY BACK$ 84,000, PAYMENTS $ 1, 473. 00

1 OR 2 JOHN DEERE 670G GRADER 184, 750. 00

BUY BACK$ 127,000, PAYMENTS $ 1, 222. 00

1 JOHN DEERE 670G GRADER# 2 ( AS BID) 184, 750. 00

LEASE PAYMENTS $ 1, 500 For 12 Months

ADDITIONAL OPTIONS AT END OF 12 MONTH LEASE

1 JOHN DEERE 670G GRADER (CURRENT LEASE MACHINE) 110, 000. 00

PURCHASE PRICE AT END OF LEASE LESS ADDITIONAL DISCOUNT

TRADE PROPOSALS

CATERPILLAR 6218 SCRAPER TRADE N ( TO BE APPLIED TO ANY MACHINE) 11O jO.00

1 CATERPILLAR 938H WHEEL LOADER ( CURRENT OFFER) 105,000. 00

1 CATERPILLAR M318D WHEELED EXCAVATOR (CURRENT OFFER) 110, 000. 00

1 CATERPILLAR 3150 TRACKED EXCAVATOR ( CURRENT OFFER) 74,000. 00

PACKAGE DISCOUNT= IF FLINT EQUIPMENT IS AWARDED ALL BASE BID 10, 000.00

MACHINES, A$ 10, 000 DISCOUNT WILL BE APPLIED TO ANY BID MACHINES

By:29

KENNY DAVIS

May 1, 2014

Lee County Board of Commissioners110 Starksville Avenue North

Leesburg, GA 31763

Dear Board,

It is my understanding there is an available position open to represent Lee Countyas a SOWEGA Regional Commission ( RC), Council Member. I. am submitting thisletter of interest and would like to officially be considered a candidate for thisappointment.

In addition to my construction administration and management background, I havebeen employed for ten (10) years with one of the region' s top engineering firms forover fifty years, Stevenson& Palmer Engineering, Inc.

I have a broad range of experience and a very good understanding of all areas the RCis involved in, from planning to grant writing. Over the years, and as a consultant forseveral clients. I have worked with the Regional Commission developing CDBGgrant, zoning, transportation, land use planning, and GIS mapping projects.

My combined experience as Regional Manager of a consulting engineering firm, andthe experience I have gained while employed with Lee County for over 2.5 years,will allow me to represent Lee County well.

Thank you for your consideration. I look forward to hearing from you.

Sincerely,

Robert Ramsey

30

Volunteer Boards

Lee County Southwest Georgia Regional Commission Council

District Name& AddressTelephone

Term AppointingNumbers Authority

420- 7777 Work

Virtue ofRick Muggridge 888-0803 Home

Office205 Lynwood Lane 881- 3700 P. Cell By Virtue of Office County

Leesburg, GA 31763 rick@dwbinsurance

com

Public1 Year Term

County, Leesburg,Vacant Expiring onSector

01/ 01/ 2014and Smithville

PrivateGlenda Battle 1 Year Term

100 Pine Arbor Drive483 0969 Home

Expiring on CountySector 416- 9734 CellLeesburg, GA 31763 01/ 01/ 2015

Vincent Cutts

1151 Boulevard Street

229- 846- 21011 year Term

Leesburg, andSouthOffice Expiring on

SmithvilleP.O. Box 245 01/ 01/ 2011

Smithville, GA 31787

Meetings are held at 6: 30 PM on the last Thursday of each month at different locations to be announced.Robert McDaniel- Executive Director or Anna Singletary, Executive Assistant

PH# ( 229) 522- 3552/ FAX 229- 522- 3558.

Payment$ 100 per month regardless of attendance ( 12 meetings annually)Staggered one year terms

Joint Committee for Redistricting

District Name& AddressTelephone

Term AppointingNumbers Authority

County

Dennis Roland 229- 869- 8345 Cell

124 Main St. droland@lee.ga.usCountyGA 31763 ty

Dr. Robert Clay Board of3029 New York Road 874-4485 Home

EducationDesoto, GA 31743

Frank GriffinBoard of

Education

Note: This committee is only active once the Census is completed every 10 years.31

Ragan Fretwell

184 Ambleside Drive

Leesburg, GA 31763

Christy Dockery

County Clerk

110 Starksville Ave North

Leesburg, GA 31763

May 7, 2014

Dear Ms. Dockery—

I am interested in the vacant board positions for either the Southwest GA Housing Task Force andDivision ofFamily and Children Services Board. Being an active participant in the community I live inhas always been important to me. I have been serving on volunteer boards for various charities for overtwelve years. My resume is attached for your review.

Please let me know ifyou have any questions.

Sincerely,

Zairtf-) 7/iLJ1AdLRagan L. Fretwell

32

gan Fr-etvv e llKa T

I , II ,. II i

III ,,'i ;

i.`.', I

Ili ii i

184 Ambleside Drive Leesburg, GA 317631 229254.6391 p rfretwell@swgafarmcredit.comEXECUTIVE PROFILE

Forward-thinking Accounting/ Banking professional with a diverse financial background in the banking,loan, and asset management fields. Varied experience in credit, foreclosure and bankruptcy, Capitalmarkets, underwriting analysis, and commercial loans.

EDUCATION

Georgia Southwestern University, Americus, GABachelors of Accounting: December 2011

Troy University, Dothan, ALBachelor of Business Administration: March 1997

PROFESSIONAL EXPERIENCE

AUG 2412— PRESENT

SOUTHWEST GEORGIA FARM CREDIT, ACA: FARM CREDIT EXPRESS RELATIONSHIP MANAGERDeveloped and implemented a focused personal purchasing and sales strategy for the point of saleequipment financing sectors that result in unit profitability. Manage Farm Credit Express deal flow, servingas the primary contact for all aspects involving Farm Credit Express. Responsive to management in termsof relationship and association risk exposure and maintain an acceptably dassed portfolio.Ensure credit analysis and due diligence efforts are professional and accurate with all material risksidentified and addressed. Collaborate with experienced support staff to ensure accurate and professionaldocumentation, analysis, credit administration and portfolio management. Interact and collaborate with ateam of market segment colleagues and other critical internal/ external business associates. Beresponsible for servicing assigned portfolio.

Responsible for business development in Farm Credit Express to ensure deal flow aligns with theAssociation' s strategic goals and objectives. Works dosely with staff to expedite the workflow for thelending process, from prospecting through closing and servicing.Responsible for Farm Credit Express reporting to Senior Management.Prepares a Farm Credit Express Unit budget and appropriate projection models to assist the ExecutiveManagement team in forecasting the financial performance of the Unit. Monitors Unit expensescompared to budget and approves bills/ invoices for payment.

OCT 2010—JUL 2012

SOUTHWEST GEORGIA FARM CREDIT, ACA: DIRECTOR OF SPECIAL ASSET MANAGEMENT

Responsible for the efficient and economical operation of the Special Assets Management Unit. Managedtimely reduction of high-risk and nonearning loan assets induding nonaccrual loans, seriously delinquentloans, high- risk loans, restructured loans and acquired properties.

Managed the SAM Unit credit function that includes collections and loan servicing activities on high-risk,restructured and nonaccrual loans, acquired properties and other assets requiring special attention.Coordinated and manage the foreclosure and bankruptcy-related litigation activities of the Association.Worked closely with association retained attorneys to ensure timely legal resolution of foreclosures andbankruptcies. Utilized negotiating skills to resolve problem cases prior to legal action when appropriateand in the best interest of the Association.

33

Fretwell 2

Ensured that proper and complete accounting records are maintained as prescribed by policy, procedureand generally accepted accounting principles( GAAP). Ensures the timely maintenance of all establishedreporting requirements of FCA, Auditors, the district bank, and association management.

Regularly communicated with association branch offices to review collection activities and staff follow-upon loans that have potential for deterioration and transfer to the SAM Unit Also provided collection-related, negotiating and borrower rights information to branch staff when necessary.Managed the SAM Unit staff and assured a well-trained, motivated and properly compensated staffcapable of meeting branch and association goals. Provided leadership to the SAM Unit staff by ensuringthe Association' s strategic goals and objectives are clearly communicated and understood.Prepared a SAM Unit budget and appropriate projection models to assist the Executive Management teamIn forecasting the financial performance of the Unit. Monitored Unit expenses compared to budget andapproved bills/ invoices for payment.

FEB 2007—OCT 2010

SOUTHWEST GEORGIA FARM CREDIT, ACA: SENIOR COMMERCIAL FINANCIAL ANALYST

Assured sound loans, complete documentation and analysis, and prompt, appropriate servicing of assignedaccounts.

Worked closely with assigned relationship managers providing complete and accurate analysis of financialposition on existing and prospective borrowers to ensure proper loan decisions are made and that risk iscontinuously evaluated and properly assessed in the portfolio.

Assisted loan officers with implementing strategies or loan structure with weak or troubled accounts.Accompanied sales officers to meetings with potential borrowers.Presented loan requests to loan committees.

Assisted with Capital Markets in preparing credit packages as needed.Provided industry analysis on specific commodities for the management team.Participated in the Growing Our Customers Committee.Met and exceeded performance goals for the past three years.

Successfully obtained satisfactory review with no" B" s or" C" for over two years.

JAN 2003-JAN2007

AGSOUTH FARM CREDIT, ACA: VICE PRESIDENT-COMMERCIAL CREDIT OFFICER

Completed underwriting analysis and prepared credit packages for commercial loans.

Provided back up for other branches and Capital Markets when necessary.Prepared dosing packages and closed loans for Sales Officers when needed.

Met and exceeded performance goals individually and as a team for all three years with the association.Received' Exceptional' target for all goals on every employee performance evaluation.Recognized as the analyst with the largest dollar volume on the domestic side and greatest number oftransactions among commercial analysts for 2005 and 2006.

Represented the Association at various community events and Ag-related meetings.

OTHER POSITIONS HELD:

OCT 1999-MAR 2003: REGIONS BANK, ALBANY GA: COMMERCIAL CREDIT OFFICER

FEB 1999-OCT 1999: EQUITY GROUP, LLC, CAMILLA, GA: FURTHER PROCESSING ACCOUNTING MANAGERAPR 1997-FEB 1999: LEAHY-IFP, DEERFIELD, IL: FINANCIAL ANALYST

34

Fretwell 3

TRAINING

Dean Duelke TrainingRMA Agricultural Credit Analysis

Farm Credit University—Commercial Ag LenderDave Hogan Level I—III TrainingRMA Personal Financial Statement/ Tax ReturnsRMA Business Tax Returns AnalysisRMA UCA Cash Flow Analysis

EXTRACURRICULAR ACTIVITIESBoard member of the SOWEGA Council for the Aging 2012presentBoard member ofthe Lee County Waddle School West PTO- presentCo-Chair Albany Leadership Committee for the Flint River Chapter ofthe American Red Cross 2011Room Mother for Lee County Elementary School 2010-2013Member ofthe PTA at Lee County Elementary School 2010Exchange Club of Statesboro, GA Board Member 2007Member ofPittman Park United Methodist Church 2007FamiIy Skill Center Board Member 2007United Way Committee Member 2007March ofDimes Board Member 2003

REFERENCES AVAILABLE UPON REQUEST

35

Volunteer Boards

LEE COUNTY PENSION BOARD- NOT NEEDED ANYMORE

Name& Address Telephone Numbers Term AppointingAuthority

759- 6000 OfficeEd Duffy 435- 4327 Home Virtue of County Virtue of County

740 Creekside Drive344-8014 Cell

Leesburg, GA 31763Office Office

eduffy(a,lee.ga.us

County AdministratorVirtue of County Virtue of County

110 Starksville Avenue N. 759- 6000 Office

Leesburg, GA 31763Office Office

Heather Kittrell, Finance Director

110 Starksville Avenue N. 759-6000 OfficeVirtue of County Virtue of County

Office Office

Leesburg, GA 31763

3 Year Term

Expiring onCounty

3 Year Term

Expiring onCounty

innP g

Meetings are held as needed.

Southwest Georgia Housing Task Force

District Name& Address Telephone Numbers Term

Meetings are held on the last Thursday of each month at 6:00 p.m. Location varies. Contact Barbara Reddick,Planner/ Director, Region 10- Southwest Georgia Housing Task breddick@swgrdc.org( 229) 522-3552 Phone;

229) 522-3558 Fax

Payment$ 100 per month regardless of attendance ( 12 meetings annually)

36

LEE COUNTY, GA

4_ J GOVERNMENT4 9.. tBZSs-

cac

Subject: Flexible Benefits Plan Document Amendment Date Submitted: 05/ 06/ 2014

Agenda Date Requested: 06/ 24/ 2014 Authorized by:

Department/ Office: Human Resources Contact Person: Diane Herring

Division: Finance Type: Regular Consent X

Motion/ Recommendation: Approval of the Flexible Benefits Plan Document Amendment allowing for the rollover of unused funds in aParticipant' s Health Care Flexible Spending Account up to a maximum of$ 500.00 per individual participant/ employee as allowable underthe P. P. A.C.A., effective May 1, 2014.

Background:

AdminAmerica, Lee County Board of Commissioner' s flexible spending account administrator, has provided an amended plan document forapproval, in compliance with changes made to I. R. S. regulations under the Patient Protection and Affordable Care Act( P. P.A.C.A.) thatbecame effective May 1, 2014. This amendment allows for the rollover of a Plan Participant's unused funds at the end of the plan year, up to500.00. The amended portion of the plan document may be found under Article VI, Section 6.7, Rollovers and Forfeitures, in the attached

Flexible Benefits Plan Document Amendment.

Reviewed by: User Dept.: Costs: $ 0.00 Commission Action:

Legal X Total Approved

Finance X H. R. Approved w/ conditions

I. T. N/ AP'° r

Current FY o Denied

Other N/ A Advertised: Funding Source: o Continued to

Date: Capt. Imp.Paper: o Operating Attachments:

Sub

s

nyR d by

f_/

Date: o Other 1.) Plan Document Amendment,

7

f7jl/l ! v

Flexible Benefits Plan

Paper: Z.)

County Manager Xo Not Required Appropriation Code: 3.)

Affected Parties: 4.)

Xo Notified None

R. H. Rabun o Not Required

37

PLAN DOCUMENT AMENDMENT

FOR THE

LEE COUNTY BOARD

OF COMMISSIONERS

FLEXIBLE BENEFITS PLAN

Effective Date of Amendments: May 1, 2014

38

TABLE OF CONTENTS

ARTICLE I DEFINITIONS 1

ARTICLE V PARTICIPATION ELECTIONS 1

5.2 Subsequent Annual Elections 1

5. 3 Failure To Elect 2

ARTICLE VI HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT 2

6.7 Rollovers and Forfeitures 2

6.8 Limitation on Participant' s Allocation 3

6. 11 Health Care Flexible Spending Arrangement Claims 3

ARTICLE VIII ERISA PROVISIONS 4,

8.2 Application ofBenefit Plan Surplus 4

ARTICLE XI CONTINUATION COVERAGE UNDER COBRA 4

11. 6 Duration of Continuation Coverage 4

11. 8 Participant' s Option For Pre-Tax Treatment of Premiums 5

39

AMENDMENT TO THE LEE COUNTY BOARD OF COMMISSIONERSFLEXIBLE BENEFITS PLAN

Pursuant to Section 10. 1 of the Lee County Board of Commissioners Flexible Benefits PlanDocument, said Plan Document is hereby amended as described herein. It is the intention of the

Plan Sponsor that such Amendment shall allow for the rollover of unused funds in the Health Care

Flexible Spending Accounts of Plan Participants at the end of each Plan Year as authorized by IRSNotice 2013- 71 and to eliminate the Post Plan Year Extension Period previously applicable to suchaccounts. It is the intention of the Plan Sponsor to maintain the Post Plan Year Extension Periodfor unused funds in the Dependent Care Flexible Spending Accounts of Plan Participants. To the

extent any terms or conditions of this Amendment are inconsistent with the rules or regulations laterpromulgated by the U.S. Treasury Department or the Internal Revenue Service, such terms andconditions shall be void.

ARTICLE I

DEFINITIONS

The definition of " Post Plan Year Extension Period" currently found in ARTICLE I of the PlanDocument shall be modified to read as follows:

Post Plan Year Extension Period" means the period of 75 days immediately following aPlan Year during which Participants may incur expenses and be reimbursed from theirDependent Care Flexible Spending Arrangement from the Plan year that ended immediatelypreceding the extension period.

The following definition shall be added to ARTICLE I of the Plan Document:

Rollover Amount" means the amount of a Participant' s Health Care Flexible Spending thatis not forfeited at the end of a Plan Year but instead is credited to the Participant' s Health

Care Flexible Spending Account for the subsequent Plan Year, subject to Section 6.7.

ARTICLE V

PARTICIPANT ELECTIONS

Section 5. 2 of the Plan Document shall be amended to read as follows:

5. 2 SUBSEQUENT ANNUAL ELECTIONS

During the Election Period prior to each subsequent Plan Year, each Eligible Employeeshall be given the opportunity to elect, through a Salary Redirection Agreement to beprovided by the Administrator, which Benefits options the Participant wishes to purchase.Any such election shall be effective for Benefit expenses incurred during the Plan Year( andany applicable Post Plan Year Extension Period) which follows the end of the ElectionPeriod. With regard to subsequent annual elections, the following options shall apply:

1) 40

a) An Eligible Employee who failed to initially elect to participate may elect Benefitsunder the Plan during the Election Period;

b) During the Election Period, a Participant may terminate his participation in the Planor change Benefit elections under the Plan;

c) Subject to the provisions of Section 5.4, an Employee who elects not to participate

for the Plan Year following an Election Period will have to wait until the nextElection Period before again electing to participate in the Plan.

Section 5. 3 of the Plan Document shall be amended to read as follows:

5. 3 FAILURE TO ELECT

Any Participant enrolled in the Insurance Premium Payment Arrangement who fails tocomplete a Salary Redirection Agreement pursuant to Section 5.2 by the end of the ElectionPeriod for the subsequent Plan Year shall be deemed to have elected to continue

participation in the Plan for the subsequent Plan Year for the purposes of paying theEmployee' s share of premiums for any Employer-sponsored Insurance Benefits which thatEmployee is covered under as of the first day of the subsequent Plan Year. Any Participantfailing to complete a Salary Redirection Agreement pursuant to Section 5. 2 by the end ofthe Election Period shall be deemed to have elected not to participate in the coverages

referred to in Section 4.2 or Section 4.3 for the subsequent Plan Year except that if the

Participant has a Rollover Amount from a prior Plan Year, the Participant shall be deemed

to have elected to participate in the coverage referred to in Section 4.2 but only to the extentof the individual' s Rollover Amount.

ARTICLE VI

HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT

Section 6.7 of the Plan Document shall be amended to read as follows:

6.7 ROLLOVERS AND FORFEITURES

The lesser of $500.00 or the amount in a Participant' s Health Care Flexible SpendingAccount as of the end of any Plan Year ( and after the processing of claims for such PlanYear pursuant to Section 6. 11 hereof) shall be credited to the Participant' s Health Care

Flexible Spending Account for the subsequent Plan Year. The amount described in this

paragraph is the Rollover Amount.

The amount in a Participant's Health Care Flexible Spending Account in excess of$500.00as of the end of any Plan Year ( and after the processing of claims for such Plan Yearpursuant to Section 6. 11 hereof) shall be forfeited and deposited into the Employer's benefitplan surplus. In such event, the Participant shall have no further claim to such amount for

any reason.

2)41

Section 6.8 of the Plan Document shall be amended to read as follows:

6.8 LIMITATION ON PARTICIPANT' S ALLOCATION

Notwithstanding any provision contained in this Health Care Flexible SpendingArrangement to the contrary, no more than$ 2,500.00 may be contributed by a Participant toa Participant's Health Care Flexible Spending Account in or on account of any Plan Year.The Employer reserves the right to change the maximum amount that may be allocated toa Participant' s Health Care Flexible Spending Account prior to the beginning of any PlanYear. Any such limitation shall be applied in a uniform and nondiscriminatory manner toall Participants in the Plan. The limitation found in this paragraph shall not restrict nor be

affected by the amount of any Employer non-elective contribution to a Participant' sHealth Care Flexible Spending Account or to the amount of any Rollover to aParticipant' s Health Care Flexible Spending Account as may be authorized bySection 6.7.

Section 6. 11 of the Plan Document shall be amended to read as follows:

6. 11 HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT CLAIMS

a) All Medical Expenses incurred by an individual while a Participant in the LeeCounty Board of Commissioners Flexible Benefits Plan and covered by this HealthCare Flexible Spending Arrangement shall be reimbursed, even though the

submission of a claim for such expenses may occur after Participation hereunderceases, subject to paragraph ( c) of this Section 6. 11 and provided that the Medical

Expenses were incurred during the applicable Plan Year. A former Participant maysubmit claims for unreimbursed medical expenses incurred prior to the date uponwhich the individual ceased to be a Participant.

b) The Plan shall reimburse, at the times set forth in this Section 6. 11, each eligible

Participant for all allowable Medical Expenses, up to a maximum of the amountdesignated by the Participant for the Health Care Flexible Spending Account for thePlan Year plus the amount of any non-elective Employer contribution plus theRollover Amount described in Section 6.7, which have been incurred by theParticipant and/ or his Spouse or Dependents, in excess of any payments or otherreimbursements under any health care plan which may be sponsored by theEmployer, any governmental agency or any other plan covering a Participant and/orhis Spouse or Dependents. Furthermore, reimbursements shall be made available to

the Participant throughout the year without regard to the level of flexible benefit plan

dollars, which have been allocated to the Participant' s Health Care Flexible SpendingAccount at any given point in time.

c) Claims for the reimbursement of Medical Expenses incurred in any Plan Year shallbe paid as soon after a claim has been filed as is administratively practicable;provided however, that if a Participant fails to submit a claim within the 90 dayperiod immediately following the end of the Plan Year, those Medical Expenseclaims shall be considered for reimbursement only at the discretion of the

3) 42

Administrator.

d) Reimbursement payments under this Plan shall be made directly to the Participant.The application for payment or reimbursement shall be made to the Administrator( or

the Administrator' s designee) on an acceptable form within a reasonable amount of

time of incurring Medical Expense. Medical Expenses shall be deemed to have beenincurred when the service is provided, not when the service is paid for. The

application shall include the name of the eligible Employee, Spouse or Dependent on

whose behalf the Medical Expense was incurred, the date incurred, a brief

description of the Medical Expense and a statement that the Medical Expense has not

been reimbursed or is not reimbursable by a health insurance plan or otherwise, and,that if reimbursed from the Participant's Health Care Flexible Spending Account, willnot be claimed as a tax deduction. The Administrator shall retain a file of all such

applications.

ARTICLE VIII

ERISA PROVISIONS

Section 8.2 of the Plan Document shall be amended to read as follows:

8. 2 APPLICATION OF BENEFIT PLAN SURPLUS

Any forfeited amounts credited to the benefit plan surplus by virtue of the failure of aParticipant to incur a qualified expense or seek reimbursement in a timely manner may, butneed not be, separately accounted for after the close of the Plan Year (or after such furthertime specified herein for the filing of claims) in which such forfeitures arose. Except as

authorized by Section 6.7 of this Plan, such amounts shall not be carried over to reimburse aParticipant for expenses incurred during a subsequent Plan Year ( except for expensesincurred during the Post Plan Year Extension Period) for the same or any other Benefitavailable under the Plan; nor shall amounts forfeited by a particular Participant be madeavailable to such Participant in any other form or manner. Amounts in the benefit plan

surplus may, but need not, be used to defray any administrative costs and experience losses.

ARTICLE XI

CONTINUATION COVERAGE UNDER COBRA

Section 11. 6 of the Plan Document shall be amended to read as follows:

11. 6 DURATION OF CONTINUATION COVERAGE

Except as otherwise provided in this Plan, Continuation Coverage shall extend for the

remainder of the Plan Year in which the Qualifying Event occurs.

4) 43

Section 11. 8 of the Plan Document shall be amended to read as follows:

11. 8 PARTCIPANT' S OPTION FOR PRE-TAX TREATMENT OF PREMIUMS

Upon the occurrence of a Qualifying Event, if an employee and the employee' s spouse andall of the employee' s eligible dependents decline Continuation of Coverage in the Health

Care Flexible Spending Arrangement pursuant to the previous paragraphs of this Article,the employee may continue coverage under that plan for the remainder of the current PlanYear by paying the premiums for such coverage on a pre-tax basis from their final paycheck. The right to waive COBRA Continuation Coverage in exchange for the pre-tax

treatment ofpremiums for continuing coverage for the remainder of the Plan Year under theHealth Care Flexible Spending Arrangement is solely within the discretion of the QualifiedBeneficiaries of the Health Care Flexible Spending Arrangement.

N WITNESS WHEREOF, this Plan Document amendment is hereby executed this day of

May, 2014.

By:WITNESS AS TO EMPLOYER EMPLOYER

By:EMPLOYER

5) 44

DIRECTORS' RESOLUTION AMENDING THE

FLEXIBLE BENEFITS PLAN OF

LEE COUNTY BOARD OF COMMISSIONERS

By action of the Board of Directors of Lee County Board of Commissioners taken

the following resolutions are duly adopted:

NOW: THEREFORE, BE IT RESOLVED that the Board of Directors of this organization

does hereby accept the Amendment to the plan known as the Lee County Board of Commissioners

Flexible Benefits Plan, substantially in the form presented to this Board, said amendment being

effective as of May 1, 2014 and a copy of said amendment being attached hereto and made a part of

the minutes.

IN WITNESS THEREOF, I have signed this Resolution this day of

SECRETARY

45

SUMMARY OF MATERIAL MODIFICATION TO THE

LEE COUNTY BOARD OF COMMISSIONERS FLEXIBLE BENEFITS PLAN

This summary describes a change to the Lee County Board of Commissioners Flexible BenefitsPlan. The change described below will go into effect as ofMay 1, 2014.

ADDITION OF A NEW ROLLOVER PROVISION

At the end of the current Plan Year, up to $ 500 of unused funds in your Health Care Flexible

Spending Account may be rolled over into the subsequent Plan Year. This is a change from the

prior rules governing the Plan which was recently authorized by the IRS.

After the end of the Plan Year, you may submit expenses for reimbursement prior to the claimsfiling deadline of April 30. Any eligible expenses properly submitted prior to the claims filingdeadline will be paid prior to the amount ofyour rollover being finalized.

Any amount remaining in your Health Care FSA in excess of$500 at the end of a Plan Year andafter the claims filing deadline for that Plan Year will be forfeited to your employer in the samemanner your entire Health Care FSA balance was subject to forfeiture under the prior rules

governing the Plan.

The new rollover provisions do not apply to unused funds in your Dependent Care FlexibleSpending Account.

MODIFICATION OF THE PLAN' S POST PLAN YEAR EXTENSION PERIOD

THE GRACE PERIOD)

Expenses that are otherwise eligible for reimbursement from the Lee County Board ofCommissioners Flexible Benefits Plan' s Health Care Flexible Spending Arrangement may only beincurred during the Plan Year for which an individual makes an election to participate. The Post

Plan Year Extension Period( or Grace Period) shall not apply to the Health Care Flexible SpendingArrangement effective immediately. This is a change from the prior rules governing the Plan.

Expenses that are otherwise eligible for reimbursement from the Lee County Board ofCommissioners Flexible Benefits Plan' s Dependent Care Flexible Spending Arrangement may beincurred during the specific Plan Year for which an individual makes an election to participate orduring the 75 day Post Plan Year Extension Period that immediately follows that Plan Year. This

is unchanged from the prior rules governing the Plan.

If you have any questions about any of these changes or any other aspect of the Flexible BenefitsPlan, please contact ADMINAMERICA. They can be reached via telephone at 800-366-2961 orvia e-mail at fsa@adminamerica.com.

46

LEE COUNTY, GEORGIAMEMORANDUM

To: Lee County Board of Commissioners

From: Matthew Inman, Director ofPlanning, Zoning,& Engineering

Date: May 13, 2014

Subject: SD13-006, Westwinds N® Armena Road Subdivision; Accepting deeds ofrights-of-way, easements, and roads.

Lee County staff received a request for final approval for Westwinds IV ® Armena Road

Subdivision. All construction is complete and approved. All legal work has been received andhas been approved by the County Attorney. Staff has reviewed and approved the final platadministratively.

Station Drive( 1664 ft/0. 31 mi) and Depot Court( 974 ft/0. 18 mi) have been inspected during mysite visit and they meet applicable GA DOT and Lee County road construction specifications andstandards. We have received a 2- year maintenance bond that is in place through May 27, 2016.The soil-cement test performed by TTL, Inc. shows that roadway base course meets the requiredspecifications.

Attached is a plat of Westwinds N Q Armen Road Subdivision, the Certificate ofTitle, RightOfWay Deed, Deed ofDedication, the two-year Maintenance Bond, the Soil-Cement Cores TestResults, and the approval email from Jimmy Skipper.

RECOMMENDATION:

Staff recommends that the Lee County Board of Commissioners accept the deeds of rights-of-way, easements, and roads, deed of dedication, and the two-year maintenance bond includedwithin Westwinds N® Armena Road Subdivision.

47

RESOLUTION

GRANTING FINAL APPROVAL FOR WESTWINDS IV @ ARMENA RD SUBDIVISION,SD 13- 006) AND ACCEPTING DEEDS OF RIGHTS-OF-WAY, EASEMENTS, AND

ROADS

WHEREAS, Lanier Engineering, Agent, has made an application for final approval of

Westwinds IV @ Armena Road Subdivision.

WHEREAS, Lee County Board of Commissioners staff has determined that all requirements forfinal approval have been met including legal and construction requirements.

WHEREAS, it is in the best interest of the citizens of Lee County that final approval ofWestwinds IV @ Armena Road Subdivision ( SD13- 006) be granted and that the Chairman and Board of

Commissioners of Lee County accept all rights-of-way, easements, and roads.

THEREFORE, it is resolved by and through the Chairman and Board of Commissioners of LeeCounty, Georgia that final subdivision approval is hereby granted to Westwinds IV @ Armena RoadSubdivision. Additionally, the Chairman and Board of Commissioners of Lee County, Georgia, herebyaccepts those certain quit claim and warranty deeds of all rights-of way, easements, and roads.

This day of May, 2014

BOARD OF COMMISSIONERS

LEE COUNTY, GEORGIA

BY: RICK MUGGRIDGE

Chairman

ATTEST: CHRISTI DOCKERY

County Clerk

48

LEE DURHAM, LLC

Attorneys at Law

1604 West Third Avenue

Post Office Box 607

Albany, Georgia 31702-0607

CATE OF TITLE

To: Lee County Board of CommissionersLee County, Georgia

Re: 91. 71 acres, Land Lets 159 sad lit

Amelia Read, Lee Coady213 159001B

This is to certify that[ have examined tie property indexed public records in the office of the Cleric ofthe Superior Court ofthe county in which the prapesty hereinafter described lies and it is my opinion,based on said search, that record title in and to tie property described in the caption„ subject to theliens and objections set. forth below„ is, as of this date, vested in:

M. LAMAR PARKER. SR. sad DORENE S. PARKER

Certified this 1[ day offang,2014„ at 9.00 a.m..

LEE!) Lit f,By 1 SEAL.

David lawski

t) All questions of survey and rights ofparties in possession..

2) Any and all matters not properly filed or property indexed and recorded, and other errors ofpersonnel of the Lee County Clerk' s Office.

3) The provisions of any valid zoning ordinances or regulations governing the use of saidproperty are excepted.

4) Compliance with any consumer credit protection, truth in lending., or similar laws, and theReal Estate Settlement Procedures Act, as amended, and other consumer legislation isexcepted.

5) Bankruptcy proceedings in any court.

6) Title to all items of personally used in connection with, or attached to the captioned property,where not indexed upon the aforesaid real estate records. arc excepted.

49

7) Any and alt visible easements and restrictions of record.

8) All easements, rights-of-way, liens, protective covenants, restrictions and other claims ormatters not shown of record.

9) All past due utility bill, whether gas, water, electricity, telephone, sewer, or sanitary services.10) Any law, ordinance, or governmental regulation relating to environmental protection and

hazardous waste.

11) All subsequent years are excepted..

12) Exception is grade hereunder for any assess me t or charge for alley or street paving by anyrormacipahty.

13) No representation or certification is made hereunder as to whether any portion of the captionedpropatty lies within a desip 4 Rood zone..

l4) That Fined Plat of Westwisds III at Manna Road recorded in Plan Cabinet E;, Slide 173-C inthe Office ofare Ckxk oldie Superior Court of Lee County. Georgia.

c . Those Right of illifav deeds in favor of Georgia Power recorded in Deed Brook B-3. Page 489;Deed Book B-9, Page 43. Deed Book 942., Page 182 and Deed Book 12.96., Page l09 in theOffice ofthe Clark of the Superior Court ofLee Co .,unty Georgia.

16)i That Road Right of Way deeds recorded in Deed Book B- 17, Page 9;, Deed Book B-- 18.Page 19,. Deed Book 715. Page&. Deed Book 7115, Page. 190,'. Deed Book 715. Page 114; DeedBook 715, Page 18;. Deed Book 723. Page 77: Deed Book 723, Page 81. Deed Book 723,. Page85 and Deed Book 723. Page 89 in the ace of the Clerk of the Superior Court of LeeCanary, Georgia,.

1117,9 The poruperty is subject to a Security Deed from M. Lamar Porker. Sr. and Donne S. Parker toBank of Lot County data! April 16, 2013, in die original Principal aromas 453760,934.00 andre: antrdedl in Deed Book 1622, Page 292,, in the Office of the Clerk of Superior Count of leeCounty,,Geri _

F 18 j This is cert.fware of title certifies only as to matters properly uadexcd of record she date of thisopinion.

50

CAPTION

All that certain tract or parcel of land situate lying and being pmt of Land Lots 159 and 162 of theSecond Land District, Lee County Georgia and being more particularly described as follows:

Begin at the intersection of the southeast right-of-way of Armen Road ( 130' riw) and the northeastright-of-way of the Georgia Southwestern Railroad( 200' Ow) and go northeasterly along the southeastright-of-way of Armen Road 161 37 feet along the arc of a curve concave to the southeast having aradius of 1, 105.92 feet, a chord bearing of north 18 degrees 21 mint 2$ seconds east a chord

distance of 16123 feet: go thence north 22 degrees 32 minutes 17 seconds east along the southeastright-of-way ofArrnema Road a distance of23315 feet; go thence northerly along the east right-of-wayof Amiens Road 5013$ feet along the arc of a curve concave to the northwest having a radius of1,. 185.92 feet,, a chord bearing of north 10 degrees 25 minutes 17 seconds east a chord distance of49785 feet; go thence north 01 degree 41 minuses 43 seconds west along the east night-of-wayAremaena Road a distance of 41625 feet; go thence northeasterly along the southeast right-of-way ofAn narra Road 694.93 feet along the at of a curie concave to the southeast having a radius of 1, 105 92fare,, a chard bearing of north 16 degrees I8 minutes 23 seconds east a chord distance of 683..55 fret;,go thence north 34 degrees- 18 atimRes 29 seconds cast along the southeast right-of way of AsthmaRoad a distance: of 1, 669.43 feat; go thence aarthamerlW along the southeast ri o€.srayr, of Arceena

Rom 3.69 feet along the arc of a curse cortarv°e to the northwestst having a rates of944.93 feet, achord bearring, of north a degrees 4$ minutes 08 seconds east a chord distance of 36453 feet;, gothence south 79 degrees 33 rni ates 24 seconds cast a distance of 24165 feet go stance south 91

degree 53 minutes 41.1, seconds east a distance of 4,475.44 feet go thence south Q4 degrees 45 minutes01 second east a distance of 1126. 01 feet to the northeast i t-ofwary° of the Georgia SouthwesternRailroad; go theme north 62 degrees 35 annutes 17 seconds west norm the northeast tight-of-way ofthe Georgia Scinhwesterri Railroad a& star= of 8262 Ii fret;go thence north 62 degrees;47 min 34

seconds west along the northeast tigin-olfLway of the Georgia Southviestene Railroad at distance of1, 290.* feet to the sou theast right-of-sway ofAnne na R, i:: s• the point othelpianing..

Said tract ear pane is more parelcarlatty described as; all of the 123. 074 acres according, to ' Plat ofSrney Premed for Lamar Pasta: as same is recorded in Mao. Cabinet E. Slide; E- t70-A, in the

Office of the Clinic of Superior(."Drat of Leo Camay, Georgia.

51

Crass tar:Deed Beek If" Pu n

QUIT CLAIM DEED RELEASE

STATE OF GEORGIA

COUNTY OF DOUGHERTY

it et/THIS INDENTURE, made the I day ofMarch, 2014, by and between RANK OF LEE

COUNTY, as peaty or ponies of the first pet, hereinafter called Grantors, and M. LAMARPARKER, SR. AND DORENE S. PARKER, as party or parties of the second part, hereinaftercalled Grantees( the words " Orator" and" Grantee" to include their respective heirs, personalrepresentatives, successors and assigns where the contest requires or permits).

WITNESSETH that:. Grantor, for and in danrideration of One Dollar( II.00) and othervaluable consideration in lend paid at and before the sealing and& livery, of these presents, thereceipt whereof is hereby acknovedged„ does hereby renuse, release and forever quit-claim to thesaid Grantee all the right. tide, interest, claim or demandl which the said Grantor has or may beveledin aid to the following described pmprity:

All that tract or parcel of land lying asad being in Land Lots 159 and 162, Second LandDistrict Lee Canty, Georgia,mid being IBM particularly described as follows:

The eighty-foot( SO') wide right-of-way of Station Drrielincluding sixty-foot( 601radius tuniamoundk the eighty-foot ( BO') wide right-of-way of Depot CourtOncluding sirty-foot 001 radian nn - around) the fiftent-foot( I 5`) wide utilityeasements locoed parallel and adjacent to all streets rights-away,the tweray- foor20') vide storm drainage easement eentried along the cammon kr ha of Lots 27

and 25; the nsenty-foot tXr1 wide cams drainage easement centered along thecommon kat hoe ofLots 31 and 32; and de irregularly shaped adddake easement onLots 37 and 3$. Reference prat premed by Lanier Engineering. Inc_rialided' Final

IlTesninnes IV at Amami Road%dated 01 Ji& 14 Mid.lecardad in the pub& landretontbs ofLee County, Georgia Ur Plat Cabinet r &Me -

It is the purpose of this Quit Claim Deed to release the abow-descrited property from theben and brie of the certain Deed to Sect= Deht frown M. LAMAR PARKER,,SR_AND DORENES. PARKER to BANK OF LEE COUNTY dated April I fa, 2013 in the original primcipal amount ofS376.934.00 and recorded in Deed Book 12?.Page 292, in the Office of the Cleft ol Supenor Courtof tee County, Georgia.

TO RA WE AND TO HOLD the said described premises WW1 the said Grantee_so that neitherthe said Grantor, nor any other person or persons claiming under the Grantor shalt at any time claimor demand any right, tide or interest to aforesaid described premises or its ..,. .,.urtenances.

IN WITNESS W} IEREOF. the Grantor has signed and sealed this deed, the day and yearabove written_

Signed, scaled and& livered BANK OF LEE COUNTYin thepresence of

K v . $ II ' I0. 7.

SEAL,UNOFFICIAJ ii , ES 1

CU

52

DEED OF.DEDICATION

STATE OF GEORGIA

COUNTY OF LEE

r.re2

yTHIS INDENTURE, mad and entered into this --.;

f der of ALI: , 2014. by ande•

between IP& LAMAR PARKER, SR and DORILNE S. PARKER, hereinafter erred to as the Party

of the First Part and LEE COUNTY, GEORGIA, a political subdivision of the State of Georgia,

hereinafter referred to as the Party of the Second Part;

WITNESSETH.:

THAT the said Part of the First Pam, for and in consideration of the PIM of( Dollar .81. 10)

in cash to it in hand paid by the Party of the Second Part, the receipt of which is hereby ballowledgat

at andnr before the sealing and delivery of these pr- sentas..,and other good and valuable considerations,

has granted, bargained, sold, released, conveyed, 0 at entelinued tuna the said Part" the Sceond Parc,

its successors sad assigns the hillowing,described property.,to wit:

Scc Exhibit" A" attached hereto and made a part bereof.by tins reference herein_

As evidenced by its acceptance of this Deed,.the Pali). oldie Second Part agrees to incorporate

said streets and roadways into its system of sheets in Lee County, Georgia.

53

TO HAVE AND TO HOLD the aforesaid rights, ways, easements, privileges and

appurtenances unto the said Party ofthe Second Part, it successors and assigns, in perpetuity.

AN THE SAID PARTY OF THE FIRST PART, Ins heirs and legal representatives shall and

will forever warrant and defend unto the Part of the Second Part„ his successor and assigns, the rights,

ways, and easements, privileges and appurtenances conveyed herein, against the claim or claims ofany

person or pawn whomsoever,

WHENEVER there shall he Enure than ose grantor, the phrase" Party oldie First Part- and all

related pronouns, relative primates and verbs shall he read as if-written in the phial form, and when

appropriate such phrase and related proninans and relative pronouns shall be read. as if written in the

fenrinne or neuter, and when the grantor is a corporation, the' afteild' ne...-essee shall be.substkuted for

the words liens'. leg* represessatives at the appropriate* ace or places.

IN WITNESS WHEREOF, the said Party- of the First Parr no caused hese presents to he

executed the day and year first above written as the date of these presents.

Signed, scaled and delivered

in 093T presence

UNOFFICIAL ITNE

SEAL)

M. LAM.A.R. PARKER

kA.) (SEAL)

NOTARY PUBLIC DO. - NE S. PARKER

My Commission Expires: 2/ 42.1200 7Affix Notary Seal

54

Exhibit"'A"

All that tract or parcel of land lying and being in Land Lots 159 and 162, Second LandDistrict, Lee County, Georgia.,and being more partic>airrtg desciibed as follows:The eighty-foot ( SO') wide right-ofway of Station Drive ( inc: wWsg sixty- ( 601

radius tarn-atoned); the eighty-foot ( SO') wide right-of-way of Depot Cant( includingsiady- foot( 60") radius taro-around); the Mean-foot( 15') wide utility casements locatedparallel and adjacent to all streets; mien-of-way; the twenty-foot ( 20') wide storm

drainage easement centered along the common lot tine of Lots 27 and 20; the twenty- foot20') wide storm drainage cased centered along the common lot line of Lots 31 and

32; and the irregularly shaped & Maw easemezet on Lots 17 and 3$.. Refmence platprepared by Lanier Engineering,.Bering,. Inc. cam iFiaal P1w. Wcstwi ds IV at ArmeaaRoar,dated 01, 1 bf t 4 and recorded in die public land records of Lee County, Georgia inPlat Cabinet r ,Slide ",

55

SureTec

SureTec Insurance Company1330 Post Oak Boulevard, Stile 1100

Houston, TX 77056

7113412-AeOO

Bond No. 3112

MAINTENANCE BOND

KNOW ALL NEN BY ' THESE PRESENTS„ that we mar and Sterseeledier asPrincipal. and SureTec Insurance Company, a corporation organized under the laws of theState of Texas, and duly authorized to do business in the Stale of Texas as Surety, are heldand 4myly bound unto Left Cotar Board of Comioraers as Obligee, in the penal sum of

Four Thousand Fare tf Sir 5W100""'" ( 24.561. 50) to which

payment well arid truly to be made we do bind eursehaes., and each of our heirs, executors,wears,successors and assigns jointly and sue,tidy by these presents..

WHEREAS, the said Principal has completed, and owner has inspected and accepted

as being complete in accordance with aaappiicabte designs documents( faking which, this bondshall become effective only icon such conisAellion and inspection) that certain work (hereinreferred to as ' Work") described as: West V* ds IV, Amiens Rotel. GA-

WHEREAS,. said Obligee requires that the Pxiinctiparl furnish a bond conditioned toguarantee for the period of Two year ( s) after substmaial completion of the Work againstdefects in workmanship and materials which are the responsibility of the Principal under thecontract under which the Work was constructed, and which did not appear' prior to the finalcompletion of the Work.

NOW THEREFORE, THE COMMONS OF MS OBLIGATION IS SUCH that, if thePrincipal shall indemnify the Obligee for all loss that the Obligee may sustain by reason ofdefective materials or workmanship which may trust become apparent, and with respect towhich written notice is delivered to Surety, before the expiration of the period of lyayear( s)from and after date of substantial completion of the Work, then this obligation shall be void,otherwise to remain in full force and effect.

This obligation does not cover normal wear and tear of materials, misuse or abuse bythe Obligee or third parties, failure of Owner to perform owner-required maintenance, nor

Maintenance Bond- No Polonium* Bond Furnished Rev 0101 J6Please see the attached Rider for i notices and coverage Okirnettiore

56

any defects known to Obligee prior to final completion of the Work nor any defects discoveredor occurring after the expiration of the period set forth above.

Surety's liability on any perfornhsnhce bond previously executed in connection with theWork shall terminate automatics* won acceptance of this Bond and Surety's liability shallthereafter be determined exclusively in accordance with the terms of this Bond.

No right of action shag accrue hereunder to or for the benefit of any person or entityother the Obligee named herein, nor shalt any wit be filed or action maintained on this bondmore than twenty five ( 25) months after the dale of the earliest timely notice of defect byObligee to Surety.

SIGNED, SEALED AND DATED THIS Zik day ofWM,Pit

Lamar& DDoan Parker

SoneTec Insurance Company

BY,Kathy S. Smith,:Attorney-an- Fact

Afanlersarve gene— No Performance Beano Fwre ne Rev 1- 1. a6Ply see the attached Rider for Important aweces and coverage information

57

yo4 A 1010002

SureTec Insurance CompanyLIMITED POWER OF ATTORNEY

Lave Al Aim by nem Presass, 1 SUIRETEC INSURANCE COMPANY( the" Cooson a corpontios duly * poised and

I Oft. ea* the inn of the of Tusk ad be b Wed' s' Mace im Housae, Harris Cooly, Ten* deal by dine polo 'i eselte, maim and moist

Robert G Maar. Diams t Unbar, Robert IA Hf111101, badly S Srnat. Runs C. WesIs to ad lowfid Atosoy-ie-lect will ill primer erl setirwity batboy maned a its— pact god med. to oceaus.admoorisdipcsod deliver way ad ad book ieseg mose, esdsolkieso or abler iostrimmei or meson of imnsysbip to Obele wive,* tocolitices' of coots sod cameo ofmeg Ibr

I RPM Hundred Ilhousind Dodos and nof100( 3600,000.00),

end to Nod tbe Ouspo dieniby is idly slid so die so toed Is if each bond was sped by the Presidad, sealed web ihs mooled of la Goo, sod ably dada, by is Isavissy, bobby alWitaa sod ado* all est the mid lUbbnary-iorits1 so do 6 die

1 pItoire.' SIM godort doll oar is Imo oil seems sod is ode okr od by asaarlIty sir as Siam*Inuoiotices of Ihe Dowd ofMoo Oils Ilamerec Isesso Corny:

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58

Katrina Cheatham

FrontSort klandrl.Wed' 24, 201411:16MATo: pesebwsSubOct RE Iftskrirde Pi Find

Ali oldie documents are ok wept that the Deed dedkating the roads to the County shouldhave a notary seal attadied. Also, if there are any water and/ or sewer lines to betransferred to the LeeCounty Utilities Audtority, they will need to be induded in the finalapproval submissions, and the LCUA Board will have to approve.

Jimmy Skipper

Gatewood, Skipper& Rambo, P.C4410 W. tamar ST k pAmericus, GA 31709229924.9326 f { 1.

Sorb Tueodop, Numb lay YOM 3:44 PMTo:] brw., Skips

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Good Afternoon,

We have remind the legal documentation for Wa dais& N. rw•- t ; r

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ratting ChIfillblfAthtinistnitiveAssistantLein CO. Plat: rtrip a Engines*" D rtmert

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JOWERS CONSTRUCTION COMPANY, INC.

FAX COVERSHEET

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DATE: fv.

TO: OV\V\ (\ -\) `` C

FAX#: vOSO

FROM: IDXetr v\p,‘%

SUBJECT:

TOTAL# OF PAGES:

INCLUDING COVER-SHEET)

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153 GROOVER STREET• P.O. BOX 929• LEESBURG, GEORGIA31763229) 435-1327 • FAX( 229) 759-9070

63

L. d OL06-69L- 6ZZ YdWOO NOIIOfl2JISNOO Sb3Mo

2014 State Champions

Lee County 4- H Shotgun Team

Matthew Jowers Wyatt Odom Members of 7- Man

Tyler Ramsey Myles McCoy State Winning Team:

Landon Moore Mason Davis Matthew Jowers

Hunter Howell Gage Smith Tyler Ramsey

Josh Knight Hunter Futch Landon Moore

Bo Westberry Wade Stephens Bo Westberry

Brian Norman Camden Maynard Austin Purvis

Chris Norman Matthew Presley Josh Knight

Brandon Lisenby Ben Rollins Ben Rollins

Rob Pilcher

Andrew Merchant

Jack Shumate

Bentley Shumate COACHES 4- members with

Carson Nagy Tommy Jowers perfect scores:

Will Pilkinton Jerry Ramsey Matthew Jowers

Ross Thomas Glenn Smith Tyler Ramsey

Austin Purvis Jimmy Norman Landon Moore

Jay Turner Bruce Houston Hunter Howell

John Robert Holloway Josh Moore Mostperfect scores in

Preston Brown Brad Rutherford Lee County History

Tommy Rutherford

Arielle Hurst

Clay Stephan

Colby Deese

64

Z' d OL06-69L- 6ZZ VdWOO NOI1Ofl LSNOO S2J2MOf

Print

LEE COUNTY BOARD OF COMMISSIONERS

Request Form To Address

The Board of Commissioners

Name of Speaker: Julie Walker, State Librarian effective July 1, 2014 and Claire Leavy

Company or Organization Being Represented: Georgia Public Library Services OfficeAddress: C/O Claire Leavy - Lee County LibraryTelephone Number: ( Work) 759-2028 Home)

Date of Commission Meeting You Wish to Appear: May 27, 2014Topic to Discuss with the Board of Commissioners

Please be specific and include attachments as necessary):

Introduction of new State Librarian by Claire LeavyMs. Walker will answer questions pertaining to GPLS and local libraries

Signature of Speaker: Date:

Requests to address the Board of Commissioners must be received by 12:00 noon, and a minimum ofone week prior to the Tuesday commission meeting. Return this form to the County Clerk' s office at110 Starksville Avenue North, Leesburg, GA or email cdockery a( lee.ga. us.

The County Commission meetings are held twice per month. The Work Session is held the 2nd Tuesdayof each month at 6: 00 p. m. and the Voting Session is held the 4th Tuesday of each month at 6: 00 p. m.Exception 1 combined meeting in November& December). All meetings are opened to the public and

held in the Opal Cannon Auditorium of the T. Page Tharp Governmental Building, 102 Starksville Avenue

North in Leesburg. Check the county website for specific dates www. lee.ga. us.

If you have any questions regarding this process, please contact Christi Dockery, County Clerk, at( 229)759-6000 or Email cdockervPlee.ea. us.

Modified: 7/ 19/ 2010

65

r Ur,° 9cLEE COUNTY, GA

o o 1, GOVERNMENTo a

Subject Public Safety Uniform Shirts Date Submitted: May 2, 2014

Agenda Date Requested: May 13, 2014 Authorized by: Ron H. Rabun

Department/ Office: Public Safety Contact Person: Bobby Watkins

Division: Fire/ EMS Type: Regular X Consent o

Motion/ Recommendation

I recommend we accept the lowest and most responsive bid of$ 7, 110. 48 from Pro 1 Sportswear for 249 short sleeve Corner Stone shirts, grey

in color with the Lee County Public Safety emblem on left chest.

Background:

This is for our annual uniform order for the Lee County Public Safety employees. We have 68 full time employees and 23 part time employees.

Bids were solicited. Bids were opened on May 2, 2014 by Finance Director Heather Jones.( 2) bids were evaluated. Pro 1 Sportswear was thelowest and most responsive bid at$ 7, 110.48

The bid from Logo Marketing Group was$ 8, 833. 14

Municipal Emergency Services chose not to submit a bid

Reviewed by: User Dept.: EMS Costs$ 7, 110.48 Commission Action:

Legal N/ A Total o Approved

Finance FY 2014 Approved w/ conditions

I. T. N/ A Current FY Denied

Advertised: Funding Source: o Continued to

Date: o Capt. Imp.

Paper: n Operating Attachments:

Submitted by: Date: o Other 1.) Pro 1 Sportswear

2.) Logo Marketing Group

Paper: 3.)

o Not Required Appropriation Code: 4.)

Affected Parties: 3600- 531750 o None

County Manager Notified

X Not Required

66

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May 1, 2014

Lee CountyBoard of Commissioners

110 Starkville Avenue North

Leesburg, GA 31763

IiPlease accept and review quote submissions for the purchase of 249-CornerStone EZ cotton Tacticail Polo,CS414.

Quoted: Qty- 249, Cornerstone EZ cotton Tactical polo CS4146.5 OZ, 100% Cotton, Light Grey PMS 421C

Public Safety Logo on Left ChestName I Rank J Division—on Right Chest

Includes Shipping cost to 934 U5 Highway 19 South, Leesburg, GA 31763

Small: Qty: 7 27.98 each Total:$ 195.86 j-Medium: Qty: 22 27.98 each Total: $615.56

Large: Qty: 63 27.98 each Total:$ 1,762.74

X--large: Qty: 91 27.98 each Total: $2,546.18

XX-Large: Qty: 48 29. 39 each Total:$ 1,410.72

X (- Large: Qty: 18 32. 19 each Total:$ 579.42

Quote Total:$ 7410.48

Submitted price is good for 1 year, May 1, 2014 till May 1, 2015. Free shipping and delivery on all 4t"ders. Addon orders will be delivered within 7 week days, depending on stock from Cornerstone.

67

04/ 21. 42014 NON it i5 / auk

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LEE COUNTYI

Board of ComlrnissiOrters ,Ono of the Out miming oouniks ofGosT"_ r"?tU I.

Are items In stock for immediate shipping?( yeti or no)

Company, I Phona: 1

Contact name:, 2n2 e—eTitle:

Ala1

Address: t 4t'' f Cell Phone:a is

Your written quote must eottfain: i

1) Compleind quote form with a total cost for items • 1

2) Warranty Information 1

The Board of Commtsionere andlor the County Manager reseive the right to acceptor rejact any or all quotes ve! eIvKandfor disregard Informalities or irregularhiee In the quotes received. If additional Information is needed, please contactBobby Watkins, Pubic Safety Director at( 229) 436-5419 or dns a.oa.us.

i

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certif a that I have not either directly of indirectly entered Into any agreement,

partiolpatId in any

collusion, nor otherwise taken any action to restraint of flew competitive bidding in connection with this submitted quote.

Authorized Signature: 111/ 1-4/ s f . ' a" _

Alma_ _

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Name Printed; + • k I b i , --'° a` , a

Name of Company: Pry-

Date; - - 14- L

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LEE COUNTYBoard of Commissioners

Ono of tho first on&final counties of Georgia— Established in 1825

April 17th, 2014

QUOTE REQUEST

The Lee County Board of Commissioners will be accepting formal quotes from qualified vendors for the purchase of 249-Coroner Store EZ Cotton Tactical Polo CS414 Shirts.

Proposed Items: 249- Coroner Store EZ Cotton Tactical Polo CS414 Shirts6.5 OZ, 100% Cotton Light Grey PMS 421CPublic Safety Logo on Left ChestName/ Rank/ Division - on Right Chest

Includes shipping costs to 934 US Highway 19 South, Leesburg, GA 31763

The size breakdown of the shirts are as follows:

Total Shirts= 249

Small - 7

Medium- 22

Large- 63

X-Large- 91

XX- Large- 4•

XXx- Large- 18

Please return this form completed to Lee County Administration Attn: Heather Jones, Finance Director at 110 StarksvilleAvenge North, Leesburg, GA 31763 or by fax to( 229) 769- 6060 no later than Friday May 2nd, 2014 at 10:00am.

Totalcost for Items including shipping costs:$ $1$

33L'14Pl as9 include item# and brand of proposed shirts.

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Lee County Is a thriving, vibrant community celebrated for its value of tradition encompassing a safe family oriented community, sch s of

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excellence, and life long opportunities for prosperity and happiness without sacrificing the rural agricultural tapestry.

Chairman Vice Chairmen Commissioner Commissioner Commissioner County Manager County Clerk County Attorney

altk MUggridge Dennis Roland Luke Singletary Greg Frith Ed Duffy Ron H. Robyn Christi Dockery Jimmy Skipper

District 4 District 1 District 2 District 5 District 3

Office,( 229) 759-6000

Leesburg, Georgiagia 31753

North Fax:( 229) 759-6056Leesburg, Georgia 31763

www.lee•ga. u6

69

04/ 21/ 2014 NON 8: 07 FAX W003/ 003

LEE COUNTYBoard of Commissioners ,

One of the first original counties ofGeorgia— Established in 1825

Are items in stock for Immediate shIIppping7j.r no)

Company: Ar A „ jar. aka- 14, 4. Phone: o. Ci CJPQ.. 01. "1 LD

0Contact Name:! ei- La. e,Lo 15 Title: Div Ke 4...,.

Address: i -

lb • • _ t • ,1 Cell Phone: r204 - 45V ci qlbA , .`. A 31707

Your written quote must contain:

1) Completed quote form with a total cost for items2) Warranty information

The Board of Commissioners and/or the County Manager reserve the right to%accept or reject any or all quotes receivedand/ or disregard informalities or irregularities In the quotes received. If additional information is needed, please contactBobby Watkins, Public Safety Director at( 229) 435-5419 or bwatkins(5lee. Oaus.

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that I have not either directly of indirectly entered into any agreement, participated in anycollusion, nor otherwise taken any action In restraint of free competitive bidding in connection with this submitted quote.

111Em

Authorized S1 natur II_>h-0.g

tName Printed:

Il) W .

Name of Company: 1 a -- ne t.ct-Va_pi-L' a _ C.c, r- iL '

Date: L1 I off_ • 1 eatai 91-

177.. unty is a thriving, vibrant community celebrated for its value of tradition encompassing a safe family oriented community, schools ofexcellence, and life long opportunities for prosperity and happiness without sacrificing the rural agricultural tapestry.

r

Chairman Vice Chairman Commissioner Commissioner commissioner County Manager County Clerk County Attorney

pick Muggrlttge Dennis Roland Luke Singletary Greg Frlch Ed Duffy Ron ii. Rabun Christi Dockery Jimmy Skipper

District 4 District 1 District 2 District 5 Dletrlet 3

ao Starksvilie Avenue NorthOffice:( 229) 759. 6

Leesburg, Georgia 31763Fax:( 229) 759- 6050

www.lee. ge. us

L 70

Corner atone • EZCottonTM Tactical Polo CS414

Developed for professionals whose jobs demand an

tall-cotton fabrication. This durable tactical polo T •features a no- curl collar and resists pilling, fading,

wrinkling and shrinking.

6. 5- ounce, 100% cotton

Double- needle stitching throughout

Flat knit collar

3- button placket with dyed- to- match buttons front

Mic clips at center placket and shoulders

Raglan sleeves

Reinforced dual pen pockets on left sleeve

Long tail with side vents

illtback

HOW TO MEASURE

n!F-- CHEST

1. ' With arms down at sides, measure around the

upper body, under arms and over the fullest part of

Chest i kthe chest.

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SIZE CHART

XS 15 M L XL 2XL 3XL- I 4XL

Chest 32-34 35-37 3840 41-43 44-46 47- 49 50- 53 54-57

COLOR INFcRp1ATION

III 1111Slack Dirk Green Dark Navy Light Grey Red Royal Tan White

PMS NTR BLACK, COS 447 C PMS 433 C PMS 421 C PMS 200 C PMS 654 C PMS 750 C PMS WHITE

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Z14-005

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Lee County Planning

ittofZONING REPORT

Engineering

CASE NUMBER: Z14-0O5

APPLICANT: Deer Trace Development LLC

LOCATION OF PROPERTY: East side of Grand Island Drive beginning 1070 feet northof intersection of Grand Island Dr. and Ledo Road

REQUESTED ACTION: REZONING to C- 2 General Business

PROPOSED USE: Retail or Office space and storage

EXISTING ZONING: R- 1 Single Family Residential

EXISTING USE: Vacant parcel- undeveloped

SURROUNDING ZONING AND LAND USE:

North: R- 1( Single Family Residential)

South: R- 1( Single Family Residential)&

C- 2( General Business)

East: R- 1( Single Family Residential)&

C- 3 Commercial Recreation

West: R- 1 Single Family Residential

MEETING INFORMATION:

The Lee County/ Leesburg/ Smithville Planning Commission will conduct a public hearing for 214-

005 on Tuesday, April 15th, 2014 at 6: 00 p. m. in the Opal Cannon Auditorium at 102 Starksville

Ave. N. in Leesburg, Georgia.

The Lee County Board of Commissioners will conduct a public hearing for Z14-005 on Tuesday,

May 13th, 2014 at 6: 00 p.m. at 102 Starksville Avenue N, Leesburg, Georgia.

Z14-005

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Z14-005

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Legal Description for RezoningDeer Trace Development, LLC

All that caulk tract or parcel of land abate lying and being part of Land Lots 266& 267

of the second Land district of Lee County Georgia and being more particularly describedas follows:

Begin at the Southeast corner of Land lot 266 and go S89•54143,/ along the South lineof Land Lou 266i district 0( 507.03' as the Foshan R/ W ofGrand Med Drive( 60'

R/ W); go thence Northeastedy 240. 16' along the arc of a curve 1E) the right laving aradius of 196. 17 and a chard ofN34•5916•E a& how of 225.43; go thence

N70•04'445• E a distance of 156.611; go thence Southeasterly 9230' along the arc of acurve to the left having a news of 125.00' and a chord of S61• 53' 115• E a distance of90.41'; go thence N1191154'43T a distance of 311. 11; go thence N30•21115 VT a distance of162.20'; go therm N25•512VE a distance 0(203.94'; go thence S63• 3739" E a distanceof 96. 74': go thence S51123•34• E a distance of61.36': go dunce S00•051 TT a distance0( 442.01' to the South tine of Land Lot 267; go thence SE9•54'431'W a distance of

477. 13' returning to the point of beginning.

Said blot or parcel of and contains 5.98 acres more or less.

Z14-005

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Z14-005

77

Southwest GeorgiaRegional Commission

MEMORANDUM

DATE: April 2, 2014

TO: Leesburg/ Lee County Planning Commission, Leesburg City Council

FROM: Steve O'NeH, Planner II, Southwest Georgia Regional Commission

APPUCATION: Z14-005

PETITIONER: Deer Trace Development, LLC

TOCATIOM Grand Island Dr, 11# 266-267 LDIt2

PRESENT USE: Undeveloped

PROPOSED USE: Commercial( undetermined use)

CURRENT ZONING: R- 1 Single Family Residential District

PROPOSED ZONING: C-2 General Business District

RC Staff examined the subject property according to the applicable provisions of Lee County'sZoning Ordinance listed as follows: Article XII Section 70-382,( C-2, Permitted Uses).

Regarding the rezoning from a residential zone to a C-2 zone, and based on the rezoning criteriain Section 70-690 of the Lee County Zoning Ordinance, staff finds:

L W the zoning proposal permit a use that is suitable in view of the use, development andzoning ofadjacent and nearby property?

The proposed zoning district requested does not permit uses that are necessardy suitable forthe surrounding properties. The applicant has neglected to disclose on the application why theyare asking for this rezoning other than stating" Better use of Property".

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Z14-005

78

WlbSouthwest Georgia

Regional Commission

2. What is the effect on the property value of the subjectproperty should the existing zoningbe retained?

The planning cmmreissiiare most ask itself whether the zoning restriction at"safe rieninisbes the property' s value, and, if so,whether the moderates economic toss is justified by a gait to the public welfare The applicant is net required to show that hisor her land is tetady limitable he the use to which it is restricted_tie or she need only demonstrate that the restrictionsubstantially dew the valise of the land without a corresponding public benefit]

The property value should not change.

3. if denies( will the effect on the applicant' s property value under the misting zoning beoffset by the gain to the health, safely, morals or general weave of thepubl c?inks factor is often considered in coegwection with* 5. it is a" balancing test." An applicant who is able to demonstrate that thegain to the public hem enforcement of the zoning ordnance is small Mite his or her own financial from

enfoucenweet of the ordnance is significant has a strong challenge to the enfinance This challenge is enhanced where theapplicant' s proposed use does not have a substantial adverse impact on die sermetding properties"values_]

Since it has not been determined what the proposed commercial use will be on the property itis not possible to determine what effects the proposed zoning might have on the surroundingproperties.

4. Has the property been undeveloped an unusual length of time as currently zoned,considered in the context of land development in the area in the vicinity of the property?IA tryquestion under this factor is whether the property has cemented vacua despite attempts to market it as current*zoned. The fact that a piece of land stands vacant for a significant periodof time despite attempts to set it as zoned at a fair

price is a compelling indication that the zoning ordinance is not ruble_There is no dement period of tune after whichvacancy despite attempts to market suddenly becomes significant]

RC staff was not provided any information regarding the length of time the applicants parcelhas been vacant as currently zoned so it is unclear if the current zoning has had any effect.

5. WIN the zoning proposal result in a use which will or could cause an excessive orburdensome use ofexisting streets, transportation facilities, utilities, schools, pokeprotection, fire protection, public health facilities, or emergency medalservices?riles factor is broad in scope. The planning commission must weigh the public benefits of the misting zoneeg restriction againstthe private burden of the restriction to the applicant_ In considering the ptblhc benefit of the restriction, the planningcommission will look at several variables. How does the existing zoning restriction affect the commu sty's schools? Theanimal sty's tax base? Population density? Traffic? Storm water detention and control? Aesthetic concerns? None of thesevariables alone is determinative.]

Z14-005

79

4111161(CSouthwest Georgia

Regional Commission

A commercial use on the property would increase traffic on Grand Island Dr. RC staff cannotdetermine if this would be increase would be considered burdensome.

6. is the zoning proposal in conformity with the policy and intent of the future land use planfor the physical development of the area?Evidence that a immicipality has thoughtfirly considered its imire development supports the iodide" of its non* restrictions.

To evaluate this factor, courts ask whether the municty has a wined framework= denying its zoning restrictions, often in

the form of a comprehensive plan or official map.

Even if a nogicipality has a comprehensive plan, it may not can's muck weight court. Cases show that a comprehensive plan

does not tend to be a predominant factor in the overall analysis. This is particidarly so where the plan has eat been recentlyupdated to reflect current conditions, or where the mosiepality has consistently deviated from it]

The goals, objectives, and policies of the adopted comprehensive plan m be met with the

proposed zoning. The future development map has this site identified as" Suburban AreaDeveloping, Mixed Use, Built-Out)". The comprehensive plan states:

guilt Out- ,; oster retrofitting of these areas to better conform withtraditional neighborhood development( TND) principles. This includes creating

neighborhood focal points by locating schools, community centers, or wee-designed small commercial activity centers at suitable locations within walkingdistance of residences. Add traffic calming improvements, sidewalks, andincreased street interconnections to improve walk-ability within existing

neighborhoods. Permit accessory housing units, or new well- designed, small-scale infili multifamily residences to increase neighborhood density and incomediversity."

7. Is the subject property well suitedfor the proposed zoning purpose?Whether the abject property( is' suitable for a particular rise is determined primarily by as physical characteristics. in

particular, its size and shape, accessibility, topographic trees and landscape, and soil cooditions. Other environmentalconditions, such as the existence of wetlands or flood pheus, should arse be considered. All of these characteristics have an

enpact on the economic viability of the proposed development Tice planning conmossion must Labe these details into accountwhat it asks itself haw suitable the property is for the uses to which it is cinveridy restricted and for the uses proposed by theapplicant.]

Most of the characteristics of this property make it suitable for the proposed zoning, however adear line has been drawn between zoning districts along the southern boundary of this parcelbetween C- 2 to the south and tne existing R- 1 zoning on the property and the proposed

Z14-005

80

SWIrtIMSouthwest Georgia

Regional Commission

rezoning would allow too many uses" by- right" that may not work well with the builtenvironment surrounding the property.

8. WIN the zoning proposal adversely affect the existing use or usability of adjacent or nearbyproperly?jevidence as to the use and mining of the land samounding the property is probaity the most important factor in a zoning caseThe planning commission must understand the character of nearby areas' lees and zoning and ask itself whether the existingare an the property and the applicants proposed use on the property we mmpactihhe with this character. To make thisdetermination, the planning commission nnnsiders whether the ions of the newly property are" uniform and estaikshed," andwhether there has been a dinging trend in the deudapenemt of the zoned area_]

The proposed zoning could adversely affect any existing or future uses of adjacent properties.There are a number of uses allowed under the C- 2 zoning that would not necessarily beappropriate next to so much existing residential development

9. Does the subject property have a reasonable economic use as currently zoned?The planning commission must ask itself whether the zoning marina= at lissom diminishes the property' s value, and, if so„

whether the applicant's economic loss is justified by a gain to the pile welfare_The applicant is not regired to show that hisor her land is totally unsuitable for the use to minds it is restricted. tie or the need arty demonstrate that the restrictionflydecreases the valve of the land without a aotwspmmthg public beaeht_ If the applicant can introduce evidencethat his or her proposed use is the' highest and best use of the property, this should also help the planning commission assessthe coning ordnance's validity, even though highest and best 111Se b not itself I

The current zoning allows a reasonable economic return.

10. Are there other existing or changing conditions affecting the use or development of thesubject property which give supporting grounds for either approval or disapproval of thezoning proposal?

None noted.

11. Would the change create an isolated district unrelated to the surrounding districts, suchas spot zoning?

The proposed zoning will not create an isolated district unrelated to surrounding districts. Asmentioned earlier, the property is adjacent to C- 2 to the South.

12. Are the present zoning district boundaries ilogically drawn in relation to existingconditions in the area?

Z14-005

81

WitTLCSouthwest Georgia

Regional Commission

The current zoning district boundaries are not illogically drawn. The proposed rezoning wouldcause the lines to be illogical.

13. Is the change requested out of scale with the needs of the city as a whole or theimmediate neighborhood?

The proposed zoning is out of scale with the needs of Lee County. Furthermore, there is alreadyplenty of commercial establishments located on Grand Island Dr. contributing to traffic on whatappears to be a predominantly residential street.

14. Is it impossible to find adequate sites for the proposed use in districts permitting such useand already appropriately zoned?

WHAT IS THE PROPOSED USE?!

15. Would there be an ecological or potution impact resulting from the proposed zoning it isgranted?

The environmental impact would be very minimal if developed according to applicablestate and federal regulations.

NATION: RC staff recommend denying the request to rezone the property in

question. RC staff believe that any commercial zoning would be inappropriate at this locationand furthermore the applicant has failed to divulge what use they intend to put here. Thiswould open up the property to any number of uses if rezoned that would be allowed by rightthat probably would not be very desirable at this location.

Z14-005

82

LEE COUNTY CODE OF ORDINANCES

CHAPTER 70— ZONING

Existing Use of Property

R=i Single Family Residential

Sec. 70- 162.- Permuted uses.

a) Single family: detached dwellings, except for manufactured or mobile homes_

b) Zero lot-line housing if shown on an approved subdivision plat

c) Accessory buildings or uses customarily incidental to any ofthe permitted uses, whenlocated on the same lot as the primary dwelling and not involving any business,profession, trade or occupation, provided that all accessory buildings shall conform andbe located as required in section 70-84 ofthis chapter_

d) Churches_provided that the proposed site for a church is not less than three acres, and a

complete site development plan is submitted with the application for a building permit.

e) Home occupations.

f) Gardens

Ord. of 12- 2- 2002, § 70- 152)

Z14-005

83

LEE COUNTY CODE OF ORDINANCES

CHAPTER 70— ZONING

Proposed Use of Property

2 General Business

Sec_70-382.- Permitted mss_

a) Any retail or service establishment.

b) Wholesale stores, storage buildings, warehouses_distributing plants,.freezers and lockers_

c) Commercial greenhouses and nurseries_

d) Adult entertainment establishments provided all requirements of the county adultentertainment ordinance are meet_

e) Indoor shooting ranges provided all applicable federal, state and local governmentrequirements are met.

f) Churches, provided that the proposed site is not less than three acres, and a complete site

development plan is submitted with the application for a building permit

g) Clubs and fraternal organizations operating not for profit

h) Hospitals, clinics, sanitariums, musing homes, rest homes, residences for aged personsand orphanage's, group homes and halfway houses.

i) Nursery schools, kindergartens or day care facilities provided all state licensingrequirements are met

j) Mortuaries.

Ord. of 12- 2- 2002, § 70-382)

Z14-005

84

fs.

LEE COU NTYLife wtixics well here,

From: Charles Moore( mailto:chrlmoo . aol.com1

Sent: Tuesday, April 29, 2014 7:24 AMTo: Christi DockerySubject: Divison of Family& Children Services Board

I would like to serve on the Family and Children Board. I feel like I know what goes on in the Division as a Long timeLaw Enforcement Officer here in Lee County. And being involved in the Foster Kid Program that The Leesburg PoliceDepartment does every year. Thanks for any help in this matter.

Truly,

Charles Moore

Chief of Police

Leesburg Police Department

P.O. Box 890

Leesburg, GA 31763

229) 759-6464

85

Ragan FretweIl

184 Ambleside Drive

Leesburg, GA 31763

Christy Dockery

County Clerk

110 Starksville Ave North

Leesburg, GA 31763

May 7, 2014

Dear Ms. Dockery—

I am interested in the vacant board positions for either the Southwest GA Housing Task Force andDivision ofFamily and Children Services Board. Being an active participant in the community I live inhas always been important to me. I have been serving on volunteer boards for various charities for overtwelve years. My resume is attached for your review.

Please let me know ifyou have any questions.

Sincerely,

211-14/1(`)

Ragan L. FretweIl

86

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184 Ambles/de Drive Leesburg, GA 317631 M9254.63911 rfretwell@swgafarmcredit.comEXECUTIVE PROFILE

Forward-thinking Accounting/ Banking professional with a diverse financial background in the banking,loan, and asset management fields. Varied experience in credit, foreclosure and bankruptcy, Capitalmarkets, underwriting analysis, and commercial loans.

EDUCATION

Georgia Southwestern University, Americus, GABachelors ofAccounting: December 2011

Troy University, Dothan, ALBachelor of Business Administration: March 1997

PROFESSIONAL EXPERIENCE

AUG 2012— PRESENT

SOUTHWEST GEORGIA FARM CREDIT, ACA: FARM CREDIT EXPRESS RELATIONSHIP MANAGERDeveloped and implemented a focused personal purchasing and sales strategy for the point of saleequipment financing sectors that result in unit profitability. Manage Farm Credit Express deal flow, servingas the primary contact for all aspects involving Farm Credit Express. Responsive to management in termsof relationship and association risk exposure and maintain an acceptably classed portfolio.Ensure credit analysis and due diligence efforts are professional and accurate with all material risksidentified and addressed. Collaborate with experienced support staff to ensure accurate and professionaldocumentation, analysis, credit administration and portfolio management. Interact and collaborate with ateam of market segment colleagues and other critical internal/ external business associates. Beresponsible for servicing assigned portfolio.

Responsible for business development in Farm Credit Express to ensure deal flow aligns with theAssociation' s strategic goals and objectives. Works closely with staff to expedite the workflow for thelending process, from prospecting through closing and servicing.Responsible for Farm Credit Express reporting to Senior Management.Prepares a Farm Credit Express Unit budget and appropriate projection models to assist the ExecutiveManagement team In forecasting the financial performance of the Unit. Monitors Unit expensescompared to budget and approves bills/invoices for payment.

OCT 2010—JUL 2012

SOUTHWEST GEORGIA FARM CREDIT, ACA: DIRECTOR OF SPECIAL ASSET MANAGEMENT

Responsible for the efficient and economical operation of the Special Assets Management Unit. Managedtimely reduction of high-risk and nonearning loan assets including nonaccrual loans, seriously delinquentloans, high- risk loans, restructured loans and acquired properties.

Managed the SAM Unit credit function that includes collections and loan servicing activities on high-risk,restructured and nonaccrual loans, acquired properties and other assets requiring special attention.Coordinated and manage the foreclosure and bankruptcy-related litigation activities of the Association.Worked closely with association retained attorneys to ensure timely legal resolution of foreclosures andbankruptcies. Utilized negotiating skills to resolve problem cases prior to legal action when appropriateand in the best interest of the Association.

87

Fretwell 2

Ensured that proper and complete accounting records are maintained as prescribed by policy, procedureand generally accepted accounting principles( GAAP). Ensures the timely maintenance of all establishedreporting requirements of FCA, Auditors, the district bank, and association management

Regularly communicated with association branch offices to review collection activities and staff follow-upon loans that have potential for deterioration and transfer to the SAM Unit. Also provided collection-

related, negotiating and borrower rights information to branch staff when necessary.Managed the SAM Unit staff and assured a well-trained, motivated and properly compensated staffcapable of meeting branch and association goals. Provided leadership to the SAM Unit staff by ensuringthe Association' s strategic goals and objectives are dearly communicated and understood.Prepared a SAM Unit budget and appropriate projection models to assist the Executive Management teamin forecasting the financial performance of the Unit. Monitored Unit expenses compared to budget andapproved bills/ invoices for payment.

FEB 2007—OCT 2010

SOUTHWEST GEORGIA FARM CREDIT, ACA: SENIOR COMMERCIAL FINANCIAL ANALYST

Assured sound loans, complete documentation and analysis, and prompt, appropriate servicing ofassignedaccounts.

Worked closely with assigned relationship managers providing complete and accurate analysis of financialposition on existing and prospective borrowers to ensure proper loan decisions are made and that risk is

continuously evaluated and properly assessed in the portfolio.Assisted loan officers with implementing strategies or loan structure with weak or troubled accounts.Accompanied sales officers to meetings with potential borrowers.

Presented loan requests to loan committees.

Assisted with Capital Markets in preparing credit packages as needed.Provided industry analysis on specific commodities for the management team.

Participated in the Growing Our Customers Committee.Met and exceeded performance goals for the past three years.

Successfully obtained satisfactory review with no" B" s or" C" for over two years.

JAN 2003-JAN2007

AGSOUTH FARM CREDIT, ACA: VICE PRESIDENT-COMMERCIAL CREDIT OFFICER

Completed underwriting analysis and prepared credit packages for commercial loans.

Provided back up for other branches and Capital Markets when necessary.Prepared closing packages and closed loans for Sales Officers when needed.Met and exceeded performance goals individually and as a team for all three years with the association.

Received' Exceptional' target for all goals on every employee performance evaluation.Recognized as the analyst with the largest dollar volume on the domestic side and greatest number of

transactions among commercial analysts for 2005 and 2006.

Represented the Association at various community events and Ag-related meetings.

OTHER POSITIONS HELD:

OCT 1999-MAR 2003: REGIONS BANK, ALBANY GA: COMMERCIAL CREDIT OFFICER

FEB 1999-OCT 1999: EQUITY GROUP, U.C, CAMILI A, GA: FURTHER PROCESSING ACCOUNTING MANAGER

APR 1997-FEB 1999: LEAHY-IFP, DEERFIELD, IL: FINANCIAL ANALYST

88

Fretwell 3

TRAINING

Dean Dnelke TrainingRMA Agricultural Credit Analysis

Farm Credit University—Commercial Ag LenderDave Hogan Level I—III TrainingRMA Personal Financial Statement/ Tax ReturnsRMA Business Tax Returns AnalysisRMA UCA Cash Flow Analysis

EXTRACURRICULAR ACTIVITIESBoard member of the SOWEGA Council for the Aging 2012presentBoard member ofthe Lee County Middle School West PTO- presentCo- Chair Albany Leadership Committee for the Flint River Chapter of the American Red Cross 2011Room Mother for Lee County Elementary School 2010-2013Member ofthe PTA at Lee County Elementary School 2010Exchange Club of Statesboro, GA Board Member 2007

Member ofPittman Park United Methodist Church 2007

FamiIy Skill Center Board Member 2007United Way Committee Member 2007March of Dimes Board Member 2003

REFERENCES AVAILABLE UPON REQUEST

89

Volunteer Boards

Lee County Board of Family& Children Services

District Name& AddressTelephone

Term AppointingNumbers Authority

Veronica Johnson 759- 6567 Home5 Year Term

1 150 Manning Lane Expiring on County

Leesburg, GA 31763759-6002 Office

6/ 30/ 2016

5 Year Term

1 Vacant Expiring on County6/ 30/ 2016

Lillie Harris 5 Year Term

2 117 White Column Dr. 894-0516 Expiring on County

Leesburg, GA 31763 6/ 30/ 2018

Joyce Lowthian883-5185 Cell

5 Year Term

1 323 Nesbitt Road Expiring on County

Leesburg, GA 31763759- 6010 Office

6/ 30/ 2014

Patricia Remington5 Year Term

Chair5 436-6057 Home Expiring on County

196 Garrett Road6/ 30/ 2015

Leesburg, GA 31763

Meetings are held on the fourth Tuesday of each month at 1: 00 p.m. at the DFACS Building at 121 FourthStreet in Leesburg-P. O. Box 145. Jamie Swain, Director at 759-3003 or fax at 759-3004.

Staggered five year terms

All members are paid$ 35.00 monthly

90

07;,---7,---p,Odr.,

14 Co° STITU.f ,, 1111

LEE COUNTY, GAvo

1 ) 0

GOVERNMENTX111`\ V,IVE1: 9,: j0'19

Subject Phone System Repair Date Submitted: May 23, 2014

Agenda Date Requested: May 27, 2014 Authorized by: Ron H. Rabun

Department/ Office: Facilities Contact Person: John Patrick

Division: Type: Regular X Consent 0

Motion/ Recommendation

Authorize payment of$ 14,730 for emergency phone repairs.

Background:

Sometime between Friday, April 25, 2014 and Monday, April 28, 2014 a transformer was tripped by a squirrel, which sent a surge to the phonesystem and completely destroyed all the electronics, hardware and programming. Starting Monday, April 28, 2014 we had Southern Telecomreplacing, repairing and reprogramming the outdated phone system. I have included the bill for the work up to date in the amount of

14, 730.00. Staff submitted this bill to ACCG insurance for the damages. On Monday, May 19, 2014 staff received a check for these damagesminus the$ 1, 000.00 deductible in the amount of$ 13, 730.00. Please keep in mind that the phone system we have and the parts for it are nolonger manufactured.

Reviewed by: User Dept.: Costs: $ 14, 730 Commission Action:

Legal ATotal a Approved

Finance P; FY 2014 0 Approved w/ conditions

I. T. N ACurrent FY o Denied

Other N/ A Advertised: Funding Source: o Continued to

Date: a Capt. Imp.

Paper: Operating Attachments:

Submitted by: Date: 0 Other 1.) Southern Telecom Invoice

2.)

Paper: 3.)

X Not Required Appropriation Code: 4.)

Affected Parties: 1575- 52205 0 None

County Manager 0 Notified

o Not Required

91

Southern Telecom/ Southern Technologies

35 Delma lane InvoiceTifton, GA 31794

United States

Tel: 2293864656

Eax: 2293964647

Mobile: 2292567987

Sautherntelcam. us

BILL TO INVOICE NUMBER 56

Lee County Commissioner INVOICE DATE May 11, 2014Patrick

tlbranch@lee.ga.usDUE DATE May 11, 2014

AMOUNT DUE 14,730.00

PRODUCT QTY PRICE AMOUNT

materials1 2873.00 $ 2, 873.00

main nortel pbx

materials1 1298.00 $ 1, 298.00

Software replacement enhanced

materials1 1299.00 $ 1, 299.00

Pri Keycode

materials1 1199.00 $ 1, 199.00

Pri interface card

materials2 688.00 1, 376.00

6 port fiber cards

materials2 675.00 1, 350.00

rad interface for software backups

materials1 375.00 375.00

rad software

Labor

Monday April 28th on site one man from 12- 5 second man obtained replacement 9 80.00 720.00

equipment and delivered

Labor6 80.00 480.00

Tues April 29th still changing out bad equipment

92

PRODUCT QTY PRICE AMOUNT

Labor

Wed April 30th had basic system outgoing service in place, started programing 100+ 6 80.00 480.00

phones

Labor

Friday may second Stilt waiting on At&t have spent 4 hours ofweek talking with AT& Tstarted identifying fax Numbers and exts 12 80.00 960.00

2 men

Labor

Monday May 5th Decided AT& T would never get us indial info so me and john spent all6 80.00 480.00

day programing in 200 phone numbers and calling them to identify correct forward to

numbers on PRI got incoming calls routed correctly

Labor

Wed May 7th programed a foward to number for voter registration fax and setup 3 80.00 240.00

pickup groups repaired fax, setup one touch keys on phones in probate court

Labor

Friday May 9th Spent the day programing in keys and groups and correct caller id outpulse digits on phones in superior court, sheriff court house office, magistrate court, 10 80.00 800.00

utilities auth, Garbage Auth, IT department, Administration department. Repaired 2

dead phones. had 2 men onsite for 4 hours

Labor

Monday May 12th programing caller id and keys and pickup groups in planning, code 4 80.00 320.00

inspection, code enforcement, environment health department and voter registration

Labor

Wed May 14th Installing backup rads and backing up system. And programing Mlsc 6 80.00 480.00

things that were missed or not working right or differently.

Total 14, 730. 00NOTES

Amount due 14, 730.00

93

QVNTY,.

1` 9"

LEE COUNTY, GA

mat, " / GOVERNMENT

Subject Forrester Parkway Extension Date Submitted: 5/ 23/ 14

Agenda Date Requested: 5/ 27/ 14 Authorized by Matthew Inman

Depardnent/ OHice: Planning and Zoning Contact Person: Matthew Inman

Division: 7400 Type: Regular X Consent a

Motion/ Recommendation—Approval of Glendale Road Route option—Forrester Parkway E

Public Hearing and additional information:

Planning staff has reviewed the concerns noted by citizens during the public comment session aspart of the May 12, 2014 Board of Commissioners meeting. The primary issues discussed duringthis meeting were related to safety of pedestrians, loss of property value, storm drainage andhaving to back into the busy street. In order to address these issues staff has refined plans toinclude sidewalk/ bike lanes, curb and gutter, street resurfacing and turnaround pads to be

installed along the Glendale Road section. These improvements will provide greatly increasedsafety for pedestrians and will not require the homeowners to back into Glendale Road. Providingthe curb and gutter and upgraded storm drainage will be a visual upgrade to the existing ditchesand aging infrastructure currently present which will provide better drainage as well as an upgradedcurb appeal which will be a boost to property values along this section. Please see the attacheddrive details for more information on these proposed improvements.

The Glendale Road option is the preferred route for the Forrester Parkway Extension. While thereare environmental issues, right of way concerns and budget constraints that will have to beresolved during the design and construction phases this route provides the best route for theForrester Parkway extension. Any route selected will have similar concerns but the Glendale optionprovides the best balance between the safest and most direct route and mitigation to the impact ofthe landowners adjacent to the proposed route.

Project Description: Forrester Parkway& Westover Road Extension:

The project area lies in the southwest portion of Lee County between the Oakland Development tothe West and the end of the existing Glendale Road at its eastern end. The primary objective ofForrester Parkway Extension Project is to provide an east west arterial for traffic between US 19 andUS 82, a total length of approximately five miles. The proposed roadway will provide a ten mileconnection between Philema Road ( SR 91) and US 82( SR 520) when completed. The WestoverRoad Extension Phase II will extend the current Westover Road project from Fussell Road one mile

94

to the north to the intersection with Forrester Parkway. The roadway will be designed to make

current and future needs of commuting traffic and provide for transportation needs for futuredevelopment in the area.

There must be a balance between the most direct route between the two ends of the project and amitigation of impact of the disturbance to the environment and adjacent landowners as the projectwill be constructed in areas that include the Kinchafoonee Creek Watershed, developed residentialareas, and agricultural uses.

Forrester Parkway Extension Project is approved as a priority through the Dougherty Area RegionalTransportation Study( DARTS) 2035 Long Range Transportation Plan. Forrester Parkway is also inthe Lee County 2026 Comprehensive Plan and will be funded by SPLOST VI funding. This will be atwo- lane facility with posted speed limits from 35 mph to 55 mph. The estimated traffic volumesaccording to the DARTS Study, is 4,000 vehicles per day by 2035. The project is proposed to have aright-a- way of 120 feet on Forrester Parkway and 100 feet on Westover Road.

From the Georgia Tech Student's presentation- Section 4.0 Conclusion:

Southern Solutions found that overall the Forrester Parkway extension with Glendale option was

the best fit for the Lee County east-west connector. This decision was made not only based onempirical data and arbitrary figures, (note: refers to items such as economic development for whichan exact number cannot be assigned) but also out of logical reasoning. The main upsides to theGlendale option is the interconnectivity and the future economic development that the routeprovides. Glendale Road sits in the middle of Lee County' s only two options for East-West traveland therefore offers the best flow throughout the county. This route is bookended by two potentialcommercial development sites, which will produce an economic benefit. On the east side of

Glendale is a shopping center anchored by a Publix. Just east of this shopping center on Glendale isa parcel projected to become another commercial/ business center. On the west side of theproposed connector is another proposed development, which has provoked a lot of retail interest.The route will also provide an ideal residential development along the Kinchafoonee Creek.

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Figure 1— Proposed Glendale Route

95

Staff Recommendation:

After reviewing all the available data from the DARTS study, meeting with numerous land ownersand making multiple site visits to the properties adjacent to the proposed roadway, the aboveoption is recommended for approval as our preferred option to date. As stated in the DARTS

Roadway Corridor Study" There must be a balance between the most direct route between the twoends of the project and a mitigation of the impact of the disturbance to the environment andadjacent landowners as the project will be constructed in areas that include the Kinchafoonee Creekwatershed, developed residential areas and agricultural uses." Any route selected will have toresolve a challenge including environmental, right of way acquisition and budget constraints butthis route provides Lee County with the safest and most direct route for its future growth andtransportation needs.

The next step after route approval is to select an engineering consultant to begin preliminary designwhich must be completed prior to the acquisition of the right of way. It is recommended that this

project be designed and constructed beginning at the western limits and proceed to the east as theproject becomes more complex from an environmental, cost and right of way acquisition as theproject approaches the Kinchafoonee River.

Staff recommends approval of the Glendale Road Route for the Forrester Parkway Extension.

Reviewed by User Dept.: Costs: Commission Action:

Legal Planning, Engineering Total o Approved

Finance o Approved w/ conditions

I.T. Current FY o Denied

Other Advertised: Funding Source: Continued to

Date: 5/ 7/ 14 o Capt. Imp.Paper:Lee Co. Ledger o Operating Attachments:

Submitted by: Date: Other 1.)

Paper: 2•)

County Manager o Not Required Appropriation Code: 3.)

Affected Parties: 4.)

anNftottifiedRequired

o None

96

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98