Board of Directors Meeting #26

Meeting Minutes

11/16/16

7:00pm

● Call to order 7:06PM

● Approve and review August’s AGM Minutes

○ First, Jason Soares

○ Second, Mitch Jagoe

● President’s Report – Paul Kessler

○ Discussion of silent recruiting, player to player

○ Paul has asked competitions committee to look at

○ PWP launched

■ Required

○ New YDO, Nick Freitas

■ Hoping to expand Rookie Rugby

■ Encouraging everyone to participate KOT

○ First to approve, Karen Chance

○ Second, Kevin Barth

● Executive Director Report – Mark Carney

○ PWP, modeled after SoCal

■ All info under “safety tab” of Rugby NorCal site

■ Print PWP for players, parents and coaches

■ Four pieces

● Marti is PWP manager, any injury report that comes through to

RNC, she will follow up directly with AT, Coaches and parents of

that player. If concussion, or suspected concussion, player must

go to primary physician for screening and clearance.

● RNC concussion protocol followed if diagnosed

● California AB 2007, must be followed

○ Club sports are held to same standards as HS Varsity

sports for injury reporting and tracking

● 3000 baseline concussion tests purchased, clubs are encouraged

to participate

● Rugby NorCal will assign AT to all sanctioned matches

● Injury tracking software, duplicate file to InjureFree based on CMS

registration

○ Important to load player registrations correctly into CMS

● Game day locations, fields, times need to be in the CMS at least a

week and a half before game day

● AT’s have access to player info for 72 hours based on proper

CMS registration

● Find all safety protocol under “safety” tab on RNC

● AT can label players as ineligible in CMS

● RNC concussion Edu form for all coaches, players and parents

○ Clubs will be asked to send this to RNC

● Marti will contact clubs who are not in compliance

● If a school or club uses their own independent AT they will be

trained to use InjureFree, we still need them to comply with our

reporting policy

● Every team will be required to have a medical kit on site

○ We have partnered with southwest athletic supplies

○ Medkits available for purchase

● Emergency action plans are required for every field that each club

uses

○ This will print via CMS when printing roster and headshots

for games

● Anyone who will use their own AT or EMT needs to contact Marti

and Mark

○ Questions:

■ Kevin Barth, do both parent and player have to sign the concussion

form??

● Yes, based on the language of the bill. A minor cannot sign any

legal binding doc, but the language says the parent signs on

behalf of player and parent.

■ Jeff Phillips, do we have to go through southwest supply for med kits?

● No

■ Jason Soares, do we have prices of kits?

● Yes, all listed on RNC website

○ Media Release form

■ Include as part of registration packet for all players

■ Covers both RNC and individual clubs

■ Any parent that has an issue, connect that parent with RNC

○ Questions

■ Karen Chance, can we use a different release if it includes RNC?

● Yes

○ Budget

■ Unsure of AT costs

■ Still looking for sponsors to help offset AT costs

○ Question

■ Jeff Phillips, $30 goes to USAR for CIPP?

● Range of $30-$5 from HS to Non-Contact

■ Does RNC get $ from CIPP

● USAR CIPP fees cover an array of items

● Expect dues increase for next season (2018)

● All dues info can be found on RNC site

○ Motion to approve Executive Director report

■ First, Mitch Jagoe

■ Second, Jeff Phillips

○ Motion to approve budget

■ First, Misty Hock

■ Second, Eric Guillen

● Operations Manager Report – Marti Blum

○ Club information forms

■ Has moved to a JotForm

■ Located on the RNC site, forms and templates on resources tab and

starting a new club tab

■ Only 12 received, deadline in less than a month

○ Coach, Admin, Ref must be registered through USAR

■ All players are registered through CMS

○ U8 registration and coach affiliation

■ U8 is non-contact, so U8 players are registered as rookie rugby player

non-contact player

■ Level 100 coach must be affiliated with that U8 club

■ Even if you are not fielding a U8 team, add a 100 level to that team so

that we are in compliance with USAR

○ 2017 Master schedule

■ Not posted to website, but will be sent out with minutes by 11-17-16

■ Calendar on Website is up to date with all tournaments/dates/playoffs/etc.

■ Any clubs who want to host a 7s tournament contact Marti

○ Coach and Ref courses

■ Ref level 1 course at River City

● Email Marti for anyone who wants to register, we need 2-3 people

to make it viable

■ They are trying to get a Central Valley Ref course

○ Fundraiser, youcaring.com

■ Online

■ Meant to help with Rookie Rugby and PWP

■ Share with everyone to help support our youth and RNC

○ Motion to approve Operations Manager Report

■ First, Jon Straka

■ Second, Bob Benson

● VP Competitions Report – Jon Straka

■ Schedule is on track, few decisions left to make

■ Schedules will be out first or second week of December

■ Premier needs to finalize some new clubs

■ Playoffs will mimic last year, quarterfinals and semis

■ JV schedule won’t be final in December, wait until KOT to see who has

solid JV sides

■ 5 teams want to join Premier

○ Motion to approve Competitions report

■ First, Bob Benson

■ Second, Karen Chance

● VP Operations Report – Karen Chance

○ Schedule will be out in Dec.

○ Annual coaches meeting

○ Girls KOT is Jan. 14 @ Cordova HS

○ Divide geographically for 6 league games

○ Get back to Karen with numbers to confirm viable sides

○ Hoping to double middle school program, 6-8 teams, will follow girls HS schedule

○ Any club that doesn’t have a full 15, at-large bid, with numbers new teams can

join the league

○ Girls Invitational in the works

■ 3 fields in Livermore

■ Perhaps Stanford location

■ March 11-12

■ Details TBD

○ Motion to approve

■ First, Bob Benson

■ Second, Anthony Heagy

● VP Junior Youth Report – Bob McCarty

○ Schedules will be released in the next few weeks

○ Clubs need to confirm number of teams, age groups, lights or open etc

○ Playing regulations

■ Under 10 interested in speeding up lineouts, free pass to get play in faster

■ U8, pursuing Rookie Rugby model

● Instead of tag, go to a flag model

● More continuity

● Workshop to support this idea

○ Jamborees will be held through the spring

○ Motion to approve

■ First, Anthony Heagy

■ Second, Eric Guillen

● Secretary Report

○ RNC fundraiser

○ Napa Sonoma area

○ High Level coach clinics could piggy back with the fundraiser

○ Verbal commitment from Dan Payne as a speaker or get National Coaches

involved

○ Motion to approve

■ First, Jeff Phillips

■ Second, Mitch Jagoe

● Impact Custom Mouthguards

○ Roll out to all clubs

○ It’s mailed to you

○ High quality

○ Base price is $50.00 and we have $5.00 off coupon “rugbynorcal”

○ RNC gets a small kickback

○ Up to 50% off team orders

■ Bulk buy should go through RNC, contact Mark and Marti and they will

help facilitate

○ Misty Hock - Local dentists are an option to sponsor

○ Impact Custom Mouthguards will have a tent at KOT for custom molds on site

● Items from the floor

○ Bay area, December 4th, 9-12 at Sequoia HS, All American Coaching clinic,

$50.00

○ By invite only Dec 3-4th, player clinic

■ Any players, coaches want to submit should be done through Mark

Carney

○ 2018 RWC 7s in SF

■ Host committee

■ Tournament CEO

● 8:47PM Mark called meeting to close

● Motion to adjourn

○ First, Ed Christiansen

○ Second, Chris Fisher