BOARD OF DIRECTORS MEETING - Mid-State Technical College€¦ · D. Open Forum The open forum is at the option of the Board Chairperson and ground ... Ray McLemore, Suzanne Rathe,

BOARD OF DIRECTORS

MEETING

Adams Campus Room 111

March 18, 2019

INDEX _____________________________________________________________________________________________

1. Agenda for Regular Meeting ................................................................. Page 3 Held March 18, 2019

2. Minutes of Board Meetings .................................................................. Page 6 Held February 18, 2019

3. Reports and Recommendations

a. Chairperson’s Report ................................................................ Page 11

b. Mid‐State Foundation Liaison Report ....................................... Page 11

c. President’s Report .................................................................... Page 11

d. Finance & Audit Committee Report ......................................... Page 12

e. Academic & Human Resources Committee Report .................. Page 16

f. Facilities & External Relations Committee Report .................... Page 18

g. Committee‐of‐the‐Whole Report ............................................. Page 20

4. Discussion & Action Item(s) ................................................................ Page 21

5. Adjournment ....................................................................................... Page 21

6. Exhibits................................................................................................ Page 22

MID-STATE DISTRICT BOARD OF DIRECTORS

ADAMS CAMPUS MARCH 18, 2019

AGENDA: DISTRICT BOARD MEETING

PLACE: Room 111 Mid‐State Adams Campus 410 North Main Street, Adams

DATE: Monday, March 18, 2019

TIME: 5:15 p.m.

A. Meeting called to order by Chairperson Justin Hoerter

B. Roll Call

C. Meeting Notice Certification

This March 18, 2019, meeting of the Mid‐State Technical College Board, and all other meetings of the Board and/or its committees, is open to the public in compliance with State Statutes. Notice of this meeting has been sent to the news media and designated persons in an attempt to make citizens of the Mid‐State Technical College district aware of the place, time and agenda of the meeting.

D. Open Forum

The open forum is at the option of the Board Chairperson and ground rules may be established in order to ensure the orderly conduct of business. Please keep in mind that this is a meeting of the District Board open to the public and not a public hearing.

Persons who wish to address the District Board may make a statement as long as it pertains to a specific agenda item. Individuals should not expect to engage in discussion with the members of the District Board. The District Board Chairperson may or may not respond to statements made.

Ground rules regarding public comment on Board agenda item(s): 1. Public comments must pertain to an agenda item. 2. No person may speak more than once to an issue or for a period longer than three to five minutes. 3. No more than three people may be heard to one side of an issue. 4. The District Board reserves the right to limit the total amount of time during which public comments will be heard at any given meeting. 5. The Board Chairperson reserves the right to stop unprofessional

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discussion or discussion targeted toward a specific individual. Deviation from these parameters may occur upon the consent of the majority of the Board.

E. Approval of Minutes – February 18, 2019 Regular Meeting

F. Consent Agenda

1. PAYMENT OF BILLS AND PAYROLL

District bills for February 2019 are contained in Exhibit B. Thesebills total $1,700,747.47 of which $1,326,025.89 representsoperational expenditures and $374,721.58 represents capitalexpenditures.

The District’s regular payrolls were issued on February 1 and 15.Payroll disbursements for the month of February totaled$1,342,132.29 plus $9,381.51 for travel and miscellaneousreimbursements, and $630,383.85 in fringe benefits, for a totalpayroll disbursement of $1,981,897.65.

Administration recommends approval of the payment of theseobligations totaling $3,682,645.12.

2. CONTRACTED SERVICES AGREEMENTS

The District has entered into four contracted service agreementstotaling $8,755. A summary of these agreements is contained inExhibit D. The individual contracts are available for review uponrequest. Administration recommends approval of these contracts.

3. PROCUREMENTS FOR GOODS AND SERVICES

Exhibit E contains procurements which fall into two groups:1) procurements that require prior Board approval and 2)procurements approved by Administration but listed asinformation for the Board.

Expertise regarding the purpose and specifications for procurements are generally unique to individual departments. Therefore, please notify the Business Office before the meeting if there are any questions. We will provide a response or arrange for a subject‐matter expert to be present.

Administration recommends approval of the proposal totaling $87,295.33 which requires prior Board action.

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G. Reports and Recommendations

1. Chairperson’s Report

Attendance

WTC District Boards Association Activities

National Activities

Next Meeting Date

2. Mid‐State Foundation Liaison Report

3. President’s Report

Campus Activities / Community Activities

System Updates

WTCS Presidents Association Activities

4. Committee Reports

a. Finance & Audit Committee1. Review Consent Agenda Items2. Treasurer’s Report3. Information Items4. Committee‐of‐the‐Whole Meeting

b. Academic & Human Resources Committee1. Review Consent Agenda Items2. Information Items3. Committee‐of‐the‐Whole Meeting

c. Facilities & External Relations Committee1. Review Consent Agenda Items2. Information Items3. Committee‐of‐the‐Whole Meeting

d. Committee‐of‐the‐Whole1. Simulation Center Project

H. Discussion and Action Items 1. Adams Campus and Community Update

I. Closed Session

The Board will not convene to closed session this month.

J. Adjournment

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MID-STATE TECHNICAL COLLEGE

OFFICIAL PROCEEDINGS

Wisconsin Rapids Campus February 18, 2019

I. ROLL CALL

Board Chairperson Justin Hoerter called the meeting to order at 5:16 p.m.

Roll call was as follows:

PRESENT: Robert Beaver, Betty Bruski Mallek, Kristin Crass, Craig Gerlach, Justin Hoerter, Richard Merdan, Lynneia Miller, Gordon Schalow, and Dr. Shelly Mondeik

EXCUSED: Charles Spargo

OTHERS: Dr. Bobbi Damrow, Beth Ellie, Jackie Esselman, Robb Fish, Dr. Mandy Lang, Ray McLemore, Suzanne Rathe, Brad Russell, Matt Schneider, Amber Stancher, Dr. Deb Stencil, Kolina Stieber, Angie Susa

II. MEETING NOTICE CERTIFICATION

Mr. Hoerter verified the meeting notice, which stated that this meeting of the Mid-State Technical College District Board was announced to the public in an attempt to keep the citizens of the district aware of the date, time and place of the meeting.

III. OPEN FORUM

Mr. Hoerter opened the meeting for comments from the audience. No one wished to address the Board.

IV. APPROVAL OF MINUTES

Motion by Mr. Beaver, seconded by Ms. Bruski Mallek, upon a voice vote, unanimously approved minutes from the board meeting held January 21, 2019 as presented.

V. CONSENT AGENDA

Motion by Ms. Bruski Mallek, seconded by Ms. Crass, upon a roll call vote, unanimously approved the following consent agenda items:

1. The district’s bills for the month of January 2019 were presented in Exhibit B. These bills totaled$813,514.33 of which $655,635.07 represents operational expenditures and $157,879.26 represents capitalexpenditures.

The district’s payroll for the month of January totaled $1,290,056.87 plus $27,328.34 for travel and miscellaneous reimbursements and $624,995.59 in fringe benefits. The district’s bills and payroll totaled $2,755,895.13.

2. Entered into the following contracted service agreements:

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OFFICIAL PROCEEDINGS February 18, 2019 Page 2

Agreement # Contracted Service: Amount 146482 EMR Refresher $ 475.00 146483 Professionalism in the Workplace $ 2,232.00 146484 Medical Terminology $ 4,938.69 146485 Heartsaver CPR/AED/First Aid Skills Test $ 1,072.50 146486 Heartsaver CPR/AED Adult/Child $ 616.00

3. Approved the following 2018 procurement for goods and services:Amount Vendor Department

$216,013.86 Henricksen Facilities

VI. CHAIRPERSON’S REPORT

1. Mr. Hoerter welcomed everyone to the meeting. Mr. Spargo asked to be excused.

2. In honor of the passing of past Mid-State President Dr. Melvin Schneeberg, Mr. Hoerterannounced the meeting was being dedicated to him. Dr. Mondeik read a portion of his obituary highlighting hislife and work. A moment of silence was held for Dr. Schneeberg.

3. Mr. Hoerter reported the ACCT Legislative Summit was held February 10-13 in Washington,D.C. Ms. Bruski Mallek, Mr. Merdan, Dr. Mondeik and Dr. Damrow attended. Capital visits were conducted.Attendees commented on sessions attended and Dr. Mondeik shared photos from visits.

4. Mr. Hoerter announced the Spring Boards Association meeting will be held April 11-13 in Fonddu Lac. The meeting will include an in-service on Student Services and annual meeting elections. Anyoneinterested in attended should contact Ms. Susa for arrangements.

5. Mr. Hoerter announced the Spring Board Advance will be held on Thursday, May 9. Additionaldetails along with a draft agenda will be shared in March. Suggestions for topics should be forwarded to Dr.Mondeik or Ms. Susa.

6. The next Mid-State Board of Directors meeting will be held on Monday, March 18 at the AdamsCampus. Committee meetings will be held at 4:15 p.m., Committee-of-the-Whole will begin at 5:00 and theregular meeting will begin at 5:20 p.m., unless otherwise announced.

VII. FOUNDATION BOARD LIAISON REPORT

1. Foundation Liaison Betty Bruski Mallek reported the Employee Giving Campaign “Be a SuperHero in the Lives of our Students” was held during February.

2. Ms. Bruski Mallek noted the following upcoming Foundation events: June 11, 2019 – Summer Golf Outing at Lake Arrowhead June 11, 18, 25,– Free Tuition Tuesdays at Wisconsin Rapids Rafters July 2, 23 and 30, 2019 – Free Tuition Tuesdays at Wisconsin Rapids Rafters August 7, 2019 – Sand Valley Golf Outing September 6, 2019 – Trap Shoot Event September 12, 2019 – Scholarship Reception

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3. Ms. Bruski Mallek announced the high school application window opened January 7, 2019 andcloses February 22, 2019. Also, the spring application window for an August 2019 start is May 6 – June 21,2019.

VIII. PRESIDENT’S REPORT

1. Dr. Mondeik highlighted recent on campus events including; a growth in Winterim of 40%,student housing collaboration with UW-Stevens Point, K-12 partners holding their in-service on campus, hostingWTCS grant writers and staff for their annual meeting, and naming Mid-State’s new Marshfield Campus DeanAlex Lendved.

2. Dr. Mondeik announced external events for which Mid-State participated; community chamberevents, Crystal Apple Award Committee and a Stevens Point Area Rotary presentation.

3. Dr. Mondeik reported the Executive Leadership Team has begun work on the 2019-2020budget. Included in the budget will be a realignment in Student Services and Academics. The potential of atuition increase as well as grant submission outcomes will be available in March.

4. Dr. Mondeik announced a record-breaking six closures for Mid-State in January and Februaryrelated to Wisconsin weather. The college works with students to ensure course competencies are met.

5. Dr. Mondeik reported the Presidents Association met in January to discuss budget advocacy.Governor Evers has invited WTCS Presidents to the Governor’s Mansion for conversation. The Governor’sbudget will be released February 28.

6. Dr. Mondeik announced she was selected to receive the 2019 Phi Theta Kappa ParagonPresidents Award. She was nominated by faculty for the award. The award is presented to new presidents thatshow support of student success.

IX. FINANCE & AUDIT COMMITTEE

1. In place of Finance & Audit Committee Chairperson Charles Spargo, Kristin Crass reported thecommittee reviewed its Consent Agenda items and had no questions.

2. Ms. Crass provided an overview of the Treasurer’s Report which the Committee previouslydiscussed in detail. Any/all questions were addressed in committee or during the full Board meeting.

3. The following items were presented for informational purposes only:

a. SPECIAL FY20 BUDGET PRESENTATION FOR THE FINANCE & AUDITCOMMITTEE – Ms. Crass reported Vice President of Finance & Facilities Robb Fishdiscussed potential dates to present the college’s proposed FY20 budget. This meetingis typically held in early May. Once confirmed, the date will be shared with the fullboard.

b. FINANCE IMPLICATIONS FOR TOPICS IN OTHER COMMITTEES – No topicswere discussed.

X. ACADEMIC & HUMAN RESOURCES COMMITTEE

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1. Academic & Human Resources Committee Chairperson Lynneia Miller reported the committeehad no consent agenda items this month.

2. The following items were presented for informational purposes only:a. WINTERIM HIGHLIGHTS – Ms. Miller reported Vice President of Academics Dr.

Deb Stencil provided an overview of Mid-State’s recent Winterim. Highlights include:enrollment increased 40%, every school held courses, the college served more studentsthan last Winterim and positive feedback was received from students and faculty.

b. ADVISORY COMMITTEE MEMBERSHIP REVIEW – Ms. Miller reported thecommittee reviewed advisory committee appointments for the School of AdvancedManufacturing and Engineering and the School of Transportation, Agriculture, NaturalResources and Construction. Committees will focus on recruiting membership fromthroughout the Mid-State District, including additional efforts in the Adamscommunity.

XI. FACILITIES & EXTERNAL RELATIONS COMMITTEE

1. Facilities & External Relations Committee Chairperson Robert Beaver reported that thecommittee had no Consent Agenda items.

2. The following items were presented for informational purposes only:

a. ENROLLMENT REPORT – Mr. Beaver reported Vice President of Student Services& Enrollment Management Dr. Mandy Lang provided an FTE update. Compared to lastyear, Mid-State enrollment is flat. Headcount is up 1.7%. The committee reviewedenrollment data by school and program.

b. DUAL CREDIT FACULTY QUALIFICATIONS – Mr. Beaver reported that Mid-Stateis reviewing dual credit faculty qualifications to meet Higher Learning Commission(HLC) requirements. HLC’s enforcement of dual credit faculty qualifications provideshigh school faculty until 2022 to come into compliance. A grant from Department ofWorkforce Development was received to assist high school faculty in obtaining theneeded credentials.

c. LEGISLATIVE ACTIVITIES/COMMUNITY RELATIONS – Mr. Beaver reportedthe committee reviewed legislative activities including ACCT, individual legislatormeetings, Central Wisconsin Days and a proposed fall Legislative Gathering at Mid-State. In addition, community events including annual chamber events and the housingpartnership with UW-Stevens Point were discussed.

d. WORKFORCE DEVELOPMENT CONTRACTS & PROPOSALS – Mr. Beaverreported Vice President of Workforce Development & Community Relations Dr. BobbiDamrow provided a status update of Workforce Development contracts and proposalsreferenced in Exhibit D.

XII. COMMITTEE-OF-THE-WHOLE

1. DASHBOARD – Vice President of Academics Dr. Deb Stencil and Manager of InstitutionalEffectiveness & Quality Beth Ellie presented Mid-State’s Mid-Year Dashboard. They highlighted areas

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OFFICIAL PROCEEDINGS February 18, 2019 Page 5 associated with the colleges Key Results and Pillars of Opportunity. Headcount and FTE are on the rise. An updated dashboard will be presented in August including year finals. XIII. DISCUSSION AND ACTION ITEM 1. SCHOOL OF GENERAL EDUCATION & LEARNING RESOURCES – School of General Education & Learning Resources deans Amber Stancher and Suzanne Rathe highlighted the school including programming, staffing, partnerships and accomplishments. XIV. CLOSED SESSION There was no closed session this month. XV. ADJOURNMENT

There being no further business, the Board meeting adjourned at 6:44 p.m. with a motion by Mr. Beaver, upon a voice vote.

The next meeting of the Mid-State Technical College Board will be on Monday, March 18, 2019

at the Adams Campus. Committees will meet at 4:15 p.m., unless otherwise announced, Committee-of-the-Whole will meet at 5:00 p.m. and the regular meeting will begin at 5:20 p.m.. _________________________ ____________________________ Lynneia Miller, Secretary Angela R. Susa Mid-State Technical College Board Recording Secretary

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G. REPORTS AND RECOMMENDATIONS

ADAMS CAMPUS MARCH 18, 2019 1. Chairperson’s Report 2. Mid‐State Foundation Report 3. President’s Report (Partially contained in Exhibit A) 4. Committee Reports a. Finance & Audit Committee b. Academic & Human Resources Committee c. Facilities & External Relations Committee d. Committee‐of‐the‐Whole

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FINANCE & AUDIT


AGENDA: FINANCE & AUDIT COMMITTEE PLACE: Conference Room 104 Mid‐State Adams Campus 410 North Main Street, Adams DATE: Monday, March 18, 2019 TIME: 4:15 p.m. A. Meeting called to order by Chairperson Charles Spargo B. Call to Order C. Meeting Notice Certification

This March 18, 2019, meeting of the Finance & Audit Committee, and all other meetings of the Board or its committees, is open to the public in compliance with State Statutes. Notice of this meeting has been sent to news media and designated persons in an attempt to make the citizens of the Mid‐State Technical College district aware of the place, time and agenda of the meeting.

D. Routine Business

1. REVIEW OF CONSENT AGENDA ITEMS a. PAYMENT OF BILLS (Exhibit B)

Each month a list of disbursements is provided to the Board to demonstrate statutory compliance. All processed disbursements are released immediately on a pre‐approval basis in accordance with Mid‐State’s “Release of District Checks” policy. Purchases of goods (supplies, materials and equipment) and services exceeding $50,000 and facility construction and remodeling projects exceeding $25,000 require prior Board approval. Two detailed lists are provided in different review formats. Board members may forward inquiries regarding specific transactions to the Business

12

Services Office prior to the meeting. These disbursement lists identify the nature of our transactions and the vendors we are conducting business with. The Board also provides oversight, another layer of control against internal acts of embezzlement or fraud.

b. CONTRACTED SERVICES AGREEMENTS (Exhibit D)

Each month a list of contracted service agreements is provided to the Board to demonstrate statutory compliance. They are presented after the agreement is executed but generally before services are rendered. In compliance with WTCS Policy, pricing is established at a level above full cost recovery in accordance with a system‐wide policy. Exceptions are allowed and are authorized by the District Board and are noted in the list when they exist. Pertinent information for each contract is also included. Contracts generally fall into two categories – customized instruction and technical assistance. Our customer base extends to businesses, industries, not‐for‐profit organizations and government units. An annual post‐fiscal report is generated by the WTCS Office and is shared with the Board.

c. PROCUREMENTS FOR GOODS AND SERVICES (Exhibit E)

Each month a list of procurements is provided to the Board to demonstrate statutory compliance and adherence to WTCS guidelines and procedures. They are presented in two groups – less than $50,000 and equal to or greater than $50,000. Purchases of goods (supplies, materials and equipment) and services greater than $50,000 require prior Board approval unless an exception is allowed by WTCS policy. A lower Board approval limit of $25,000 exists for facility construction and remodeling. However, project specifics are generally discussed beforehand in the Facilities & External Relations Committee. Project specifics include feasibility, educational needs, specifications and other project related decisions. Therefore, approval of related procurements and bids will usually be listed in the committee agenda. However, the Committee may choose to place formal approval of the project procurements on the Consent Agenda. This procedure will also apply to project oversight occurring in the Academic

13

Affairs & Human Resources Committee and the Finance & Audit Committee. All procurements are the responsibility of the respective budget manager. The Purchasing Department owns the processes, provides advice and support and ensures that compliance is maintained. Budget managers have the primary role of planning and grouping when discounts can be obtained, determining needs and specifications and having an adequate budget allocation. Capital projects and annual allocations are tracked from which an end‐of‐year report is generated. Most districts finance their annual capital expenditures by issuing General Obligation Debt.

2. TREASURER’S REPORT (Exhibit C)

The Chair of the Finance & Audit Committee / Treasurer will walk through and highlight each report in the Board packet. The intent of sharing this information on a monthly basis is to give the Board assurance that administration is: 1) monitoring and managing the resources allotted and allocated annually and is doing so in accordance with budget and fiscal policy, and 2) maintaining a healthy financial condition and position in accordance with WTCS requirements and the Higher Learning Commission (Higher Education Accreditation Authority) expectations. Balanced budgets and growth in net assets are key ingredients for continued sustainability and financial viability.

3. INFORMATION ITEMS The following items are being presented for informational

purposes only:

a. WTCS BOARD UPDATE Pending the WTCS Business Officers meeting in Kenosha

on March 7‐8, Business Operations Manager Greg Bruckbauer will share information on upcoming tuition increases or other state related items.

b. FINANCE IMPLICATIONS FOR TOPICS IN OTHER

COMMITTEES

Often topics directed by the other two committees may have fiscal or financial implications that would be of

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interest or concern by the Finance & Audit Committee. The purpose of this agenda item is to identify when administration has information available and also to enable committee members to raise any finance related questions. Naturally, being informed of the question prior to the meeting will ensure the availability of pertinent information. Any necessary action will be incorporated into the action reported by the originating committee.

4. COMMITTEE‐OF‐THE‐WHOLE MEETING

E. ADJOURNMENT

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ACADEMIC & HUMAN RESOURCES


AGENDA: ACADEMIC & HUMAN RESOURCES COMMITTEE PLACE: Room 113/LiNK Mid‐State Adams Campus

401 North Main Street, Adams DATE: Monday, March 18, 2019 TIME: 4:15 p.m. A. Committee meeting called to order by Chairperson Lynneia Miller B. Call to Order C. Meeting Notice Certification

This March 18, 2019, meeting of the Academic & Human Resources Committee, and all other meetings of the Board or its committees, is open to the public in compliance with State Statutes. Notice of this meeting has been sent to news media and designated persons in an attempt to make the citizens of the Mid‐State Technical College district aware of the place, time and agenda of the meeting.

D. Routine Business

1. REVIEW CONSENT AGENDA ITEMS

There are no Consent Agenda items this month. 2. INFORMATION ITEMS

The following items are presented for informational purposes

only: a. NEW PROGRAMMING PRESENTATION

Vice President of Academics Dr. Deb Stencil will present information on potential new program opportunities. She will provide labor market data, describe industry partner

16

needs and interests and review resources needed and proposed program implementation timelines.

b. IN‐SERVICE RECAP

Mid‐State held a spring college‐wide in‐service on February 25. Vice President of Human Resources & Organizational Development Dr. Karen Brzezinski will provide an overview of the day.

3. COMMITTEE‐OF‐THE‐WHOLE MEETING E. ADJOURNMENT

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FACILITIES & EXTERNAL RELATIONS


AGENDA: FACILITIES & EXTERNAL RELATIONS COMMITTEE PLACE: Room 111 Mid‐State Adams Campus 410 North Main Street DATE: Monday, March 18, 2019 TIME: 4:15 p.m. A. Meeting called to order by Chairperson Robert Beaver B. Call to Order C. Meeting Notice Certification

This March 18, 2019, meeting of the Facilities & External Relations Committee, and all other meetings of the Board or its committees, is open to the public in compliance with State Statutes. Notice of this meeting has been sent to news media and designated persons in an attempt to make the citizens of the Mid‐State Technical College district aware of the place, time and agenda of the meeting.

D. Routine Business

1. REVIEW CONSENT AGENDA ITEMS There are no Consent Agenda items this month. 2. INFORMATION ITEMS The following items are being presented for informational

purposes only:

a. PROPERTY DISPOAL PROCESS

As Mid‐State modernizes the classroom environment and updates areas throughout the college, certain college property with remaining useful life must be stored or disposed of. As storage is limited, an efficient disposal process must be used. Director of Facilities & Procurement

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Matthew Schneider will explain to the committee what Mid‐State uses as their procedure for the disposal of surplus property.

b. WORKFORCE DEVELOPMENT CONTRACTS & PROPOSALS

Vice President of Workforce Development & Community Relations Dr. Bobbi Damrow will provide a status update of Workforce Development contracts and proposals referenced in Exhibit D.

3. COMMITTEE‐OF‐THE‐WHOLE MEETING

E. ADJOURNMENT

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COMMITTEE-OF-THE-WHOLE

ADAMS CAMPUS MARCH 18, 2019 AGENDA: COMMITTEE‐OF‐THE‐WHOLE PLACE: Room 111 Mid‐State Adams Campus 410 North Main Street, Adams DATE: Monday, March 18, 2019 TIME: 5:00 p.m. A. Meeting called to order by Chairperson Justin Hoerter B. Meeting Notice Certification

This March 18, 2019, meeting of the Committee‐of‐the‐Whole, and all other meetings of the Board or its committees, is open to the public in compliance with State Statutes. Notice of this meeting has been sent to news media and designated persons in an attempt to make the citizens of the Mid‐State Technical College district aware of the place, time and agenda of the meeting.

C. INFORMATION ITEM:

1. SIMULATION CENTER PROJECT

Vice President of Academics Dr. Deb Stencil and School of Health Dean Dr. Colleen Kane will provide an overview of the proposed Mid‐State – Aspirus Riverview Hospital Simulation Center Project. This project aims to increase capacity in health programs and meet healthcare training needs through the development of a state‐of‐the‐art simulation center at Aspirus Riverview Hospital.

D. ADJOURNMENT

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H. DISCUSSION & ACTION ITEM(S)


1. ADAMS CAMPUS AND COMMUNITY UPDATE Adams Campus Manager Laurie Inda will share highlights of learning activities at the

Adams Campus as well as provide an update on community happenings.

J. ADJOURNMENT _____________________________________________________________________________________

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EXHIBITS A – E

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PRESIDENT’S REPORT March 18, 2019

1. Mid‐State Welding Faculty Aaron Wulk was selected to receive a scholarship of $500

from the American Welding Society (AWS) for the training he participated in last summer at Miller Electric.

2. The 2019 WTCS Student Showcase was hosted in the Capitol Rotunda on February 19.

This year, Mid‐State featured the annual “Cuts for Kids” event supported by the Cosmetology and Barber Technology Programs. The event brings families from throughout Mid‐State’s district to the Wisconsin Rapids Campus for free haircuts for kids and much more, including community resources for families in need, cookie decorating, hands‐on Mid‐State program activities, a game area, and a chance to visit Santa. This year the event welcomed approximately 500 people to campus, including 117 families and 226 haircuts. At the Student Showcase members of the program team shared these details with system colleagues, state political leaders, and those interested in all that the WTCS offers. Those representing Mid‐State at the event included: School of Business & Technology Dean Dr. Missy Skurzewski‐Servant, Cosmetology Part‐Time Instructor and program alumnus Riley Damrow, current program student and Cosmetology Intern Christy Hoffman, and Marketing & Communications Director Kolina Stieber.

3. Mid‐State’s Cow Simulator arrived last week for use in Mid‐State’s Agriculture

programs. The Cow Simulator is a full size Holstein cow that was custom built in Canada. The primary use of this critical piece of equipment is for training technicians in calf delivery. Due to the shortage of large animal veterinarians in the region, it is important that farmers have training in calf delivery. This simulator will allow our students to get repetitive practice in a controlled environment before assisting with live births on the farm. This training simulator will allow Mid‐State Technical College to train all of our agriculture students as well offer Continuing Education and Contract Training opportunities for farmers throughout the area.

4. Ten faculty and staff attended the WTCS Assessment Conference at Gateway Technical

College on March 7‐8. Mid‐State offered two breakout sessions: Testing as a Learning Tool: Shifting the Mindset of Assessment by Fire Protection Technician Faculty Brandon Hageman and Data for Assessment during Program and General Education Discipline Reviews by Institutional Research and Quality Beth Ellie and Luke Vargo,

5. My travel between now and mid‐April will include:

Weekly Rotary Meetings – Wisconsin Rapids

WILM Presidents Meeting – Cleveland, WI

WTCS Board Meeting – Cleveland, WI

Presidents Association Meeting – Cleveland, WI

Phi Theta Kappa Conference – Orlando, FL

WTC District Boards Association Spring Meeting – Fond du Lac

EXHIBIT A

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EXHIBIT D

28

FINANCE & AUDIT COMMITTEE Procurement of Goods and Services

March 18, 2019 Board Meeting

PROCUREMENT PROCUREMENTS REQUIRING BOARD ACTION AMOUNT METHOD WR CAMPUS – SEMI TRUCK – SCHOOL OF TRANSPORTATION, AGRICULTURE, NATURAL RESOURCES & CONSTRUCTION Peterbilt of St. Louis, Sauget, IL $87,295.33 Quote Subtotal for Procurements Requiring Board Action $87,295.33

PROCUREMENT PROCUREMENTS NOT REQUIRING BOARD ACTION AMOUNT METHOD None Subtotal for Procurements Not Requiring Board Action $0.00 GRAND TOTAL $87,295.33

EXHIBIT E

29

PROCUREMENT & SELECTION METHODS DEFINED Mid-State Technical College and the Wisconsin Technical College System have purchasing policies. The purchasing method applied meets those policies. BID – A public notice is published in the local newspaper. Potential bidders are notified of the publication based on industry knowledge and past projects. Interested bidders can request plans and specifications to be used for bid preparation. The lowest fixed-price bid is accepted from a responsible bidder meeting specifications. QUOTE – Written quotes are solicited from three or more vendors (if available). The lowest quote meeting specifications is selected. REQUEST FOR PROPOSAL (RFP) – A competitive selection process was completed to select the vendor for the purchase. Award was based on criteria that may include price and other critical criteria such as service, experience, references etc. Criteria is weighted and scored by evaluators. Agreements for services can extend for multiple years. COOP (Cooperative) Purchase – A competitive procurement method was utilized to select the vendor and the contract was approved by the WTCS office for use by the college. (Includes NJPA – National Joint Powers Alliance, WSCA – Western States Contract Alliance, National IPA – National Intergovernmental Purchasing Alliance. STATE CONTRACT – A state agency such as the Department of Administration or UW system processed a bid or RFP and awarded the products and/or services to this vendor. Mid-State is able to negotiate a lower price directly with the vendor. CONSORTIUM CONTRACT – The WTCS Purchasing Consortium has completed a competitive selection process by RFP or Bid. Mid-State is able to participate without fulfilling a college-directed process. SOLE SOURCE – The item or service is available from a single source, or after solicitation in a competitive procurement competition is determined to be inadequate, or the purchase is from another governmental body, or cooperative purchasing under S 16.73, Wis. Stats. is utilized, or the federal grantor agency authorizes noncompetitive negotiation, or an advisory committee requires the product brand for training students for local employment, or the product is purchased as used which does not require competitive bidding due to the nature of procurement used. MANDATORY – Mid-State is required to pay for the service or membership to operate.

30

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