Board of Directors Meeting Minutes th, 2016 7:00 PM · Board of Directors Meeting Minutes Tuesday, May 24th, 2016 7:00 PM A) CALL TO ORDER – 7:00 p.m. 1.00 Approval of Agenda MOTION

BoardofDirectorsMeetingMinutes

Tuesday,May24th,20167:00PM

Inattendance BoardMembers: ParksBoard: AinslieKwan DebbieBarber JimPope WendyTuplingGuest JimPope TimothyTam BeatriceHo LornaGibbs Yee-SinLaw GordSchmidt ArthurTsai GurdialKang LorraineKirstiuk FrankCosco DanChapelski TomHolmes KeithJacobson WarrenCreighton Guests: SharlaStolhandske DeeptiSharma BudLiLam CarmenWan TerryKirstiuk Regrets ErinShum ArtLum MichSoga Recorder CindyWong

Itemnumber AgendaItem PresenterA CallToOrder:

1.0 ApprovalofAgenda2.0 Approvalofpreviousmeeting

minutes3.0 Correspondence

Ainslie

B Reports:1.0 ParkBoardCommissionerReport2.0 KillarneySchoolRepresentative

Report3.0 RecreationSupervisor-Killarney

VariousMembers



A) CALLTOORDER–7:00p.m.

1.00ApprovalofAgenda

MOTION ToapprovetheAgendaMovedby JimSecondedby TimResult MotionCarried

2.00Approvalofpreviousmeetingminutes

MOTION ApprovalofpreviousminutesMovedby Terry

Centre4.0 Treasure’sReport:Financial

Statement5.0 AdminCommittee’sReport6.0 President’sReport7.0 ProgramCommittee’sReport8.0 CommunityEngagementCommittee9.0 StrategicPlan/Communications

CommitteeReportC AffiliatedGroups–Reports

1.0 VancouverMinorHockeyAssociation

2.0 KillarneyCentreFigureSkatingClub3.0 Vancouver–KillarneyMinor

Lacrosse4.0 KillarneyYouthSoccerAssociation5.0 KillarneyGatorsSwimClub6.0 KillarneyGirlsIceHockey

Association7.0 KillarneyCommunityCentreSeniors

Association8.0 SVSACS–LornaGibbs

VariousMembers

D UnfinishedBusiness E NewBusiness

1.0Scholarships-Sharla

F Adjournment G InCameraMeeting



Secondedby JimResult MotionCarried

3.00Correspondence

B)Reports:

Agenda ProgramTitle Presenter Report/Update1.0 ParkBoard

CommissionerReport

Erin Reporttocome

2.0 KillarneySchoolRepresentative

Moore Noattendance

3.0 RecreationSupervisor

Debbie CommunityYouthWorkerPosition• Lookingatoptionsavailabletoattractcandidateswith

skillsetsthatareabettermatchfortheposition• PriorityistoensureKillarney’sCYWpositionhas

adequatecoverageinplaceandconsideringseveraltemporarysolutions

RecreationProgammerIIPosition• Grouphireprocessprogressedtosecondsetof

interviewswithCCAreps• May18th–KeithandAinslieinterviewedtwostrong

candidatesforKillarney’sProgrammerIIPosition• May19th–Ainsliesentemailindicatingherfirstchoice• May27th–meetinghasbeenscheduledwithRecreation

ManagersandSiteSupervisorstodiscussinterviewresultsanddecisionsforeachsite

KillarneySenior’sCentremeetingwithKCCSbuildingcommittee–May20th,2016

• DiscussedtwocommonthemeswithOpenHousefeedback(secondelevatorandcreatingcloserproximityofaroundaboutdrop-off)

FieldhouseatNanaimoPark• ArrangementswillbemadewithDarrenPeterson

(CitywideServices,RecreationManager)tomeetwithKCCSrepstoprovideprojectdetailsandanswerquestionsrelatedtotheimpactontheparkandoldcaretakersuite

o MotiontodraftlettertoParkBoardinrelationtocaretakerandJOAviolationhasbeenwithheld

4.0 Treasurers Keith Aspresented.



Report

Motion:AcceptthetreasuresreportMoved:JimSeconded:TimAllinfavor–MotionCarried

• Auditdoneandreportgiven• Wanttokeepgamingfundbecauseit’simperativeto

keepthemoneyfornewSenior’sCentre• Gamingfundsaysyoucanrestrictmoneyfor3years• $96000inbusreserve,recommendnextyeartotradeor

getanewbus

5.0 AdminCommittee

Ainslie ProgramCommittee/FitnessCentre• Passedfundingrequests• Childcare:CarolineistakingontheroleasChildCare

Coordinator(working20hoursaweek)• Madetoughdecisionsduetonumbersdrastically

decreasinganddecidedtowaituntilearlyJunebeforecombiningorcollapsingclasses

• MeetingwithanorganizationthatdoesoutdoorpreschoolandseewhattheyhavetoofferMotiontoAcceptAdminReportMoved:TerrySecondedbyGurdialAllinFavour–MotionCarried

6.0 President’sReport

Ainslie • Lastformalmeetingoftheyear,nextmeetingisAGM(June28th,2016–7pm)

• SummerSizzlero Thingsgoingwell,volunteersign-upsheetpassed

aroundo Youthwillbetakingonconcessionportionbut

mayneedmorevolunteerso Novolunteersfromaffiliatedgroups(extend

deadlinebyaweek)

7.0 ProgramCommittee/FitnessCommittee

Jim

MOUforEliteGymnastics• NeededaformalagreementbetweenRhythmicEliteand

thisassociationintermsofhours,etc



• WasnotapprovedatAdminMeetingduetolackofinformation

• MoreinformationcomingtonextAdminMeetingChangingEnrolmentFormulaforNewPrograms

• Eachprogramhasaminimumnumbersetinorderforprogramtorunandifthenumberisnotachievedthenrenegotiatewithinstructors

• DiscussiontochangetheenrolmentformulaonMay3rdduringtheProgram’sCommitteemeeting

• Ifprogramismakingaprofitwithoutachieving50%plus1thenwhytheneedtocancel?

• Nochangeswillbemadetotheformulaatthistime

8.0 CommunityEngagementCommittee

Bud Noupdates

9.0 StrategicPlan/CommunicationsCommittee

Wendy ApplicantsforBoardofDirectors• WendyandKeithmetwithapplicants• 2applicantsjoiningtodayatboardmeeting• AGMJune28th,2016–7pm• Electionstakingplace

C)AffiliatedGroups-Report

Agenda ProgramTitle Presenter Report/Update1.0 Vancouver

MinorHockeyAssociation

GordSchmidt

Present-Reportattached

2.0 KillarneyCentreFigureSkatingClub

Yee–SinLaw

Present-ReportonGoogleDriveandattached

3.0 Vancouver–KillarneyMinorLacrosse

Cecile Absent-NoreportonGoogleDrive

4.0 KillarneyYouthSoccerAssociation

WarrrenCreighton


5.0 KillarneyGatorsSwimClub

ArthurTsai Present-NoReportonGoogleDrive• Windingdownseason• Bestseasonintermsofmembership



• SFUswimmeet,clubrepresented1/3ofallswimmers• Currentlyworkingoncontractnegotiationwithhead

coachandwillfilterdowntoothercoaches• VolunteersonWedandFriafternoonsrecruitingfor

summerclinics6.0 KillarneyGirls

IceHockeyAssociation

JamesNedila

Absent-NoreportonGoogledrive

7.0 KillarneyCommunityCentreSeniorAssociation

Mich Absent–ReportsubmittedbyMich• LGBTQ2+Workshop-July6th-1:00pm-5:00pmwith

refreshmentso KCSBoardmembers,pleaseregisterandJOINUS!

• KCCSASummerSteampotBBQdatechangefromAug.17thtoAug.10duetoCityWideSports'Day

• GreatGatsbyCelebration-KCCSAwillfund$625.00fortheGiggleBoothwithacknowledgementofsponsorshipbytheKillarneySeniors'Board

• ProgramCommitteeisrecruitingVolunteersfortheSummerSizzler

8.0 SVSACS LornaGibbs


D) UnfinishedBusiness

E) NewBusiness

Agenda ProgramTitle Presenter Report/Update1.0 Scholarships Sharla • 3studentsappliedforGoldScholarship

• Inoneapplication,theyouthsuggestedtheBoardshouldspendthe$15,000ona“MealsonWheels”programforseniorsinthecommunityofferingfoodfromdifferentethnicities

• 1GoldScholarship($1000),6Silvers($350),6Bronzes($250)

• Someyouthhave100sofvolunteerhours• WillverifyinformationwithAndrea,YouthWorker

MOTION:Togive$4600forScholarshipsMovedbySharlaSecondedbyLorraine



Allinfavour–MotionCarried

2.0 KCCSBuildingCommittee

Keith • Generallypeoplewereacceptingofthenewsenior’scentreasidefromtheissuesofnothavingasecondelevatorandacloserproximityofaroundaboutdrop-off

• Existingkitchenwillremainasis3.0 Summer

DaycampKeith • Budgetedat110kids,doweincreasecapacityfrom100?

• Rationeedstobe10:1• Risksandconcernsifincreaseto110

F) Adjournment–8:10pm G) InCameraMeeting

MOTION ToadjournMoveby AinslieSecondedby TomResult MotionCarried

VancouverMinorHockeyAssociationPresidentsReport-KCCSBoardmeeting–May24,2016Anothersuccessfulseasonhascomeandgone,andthehardworkisunderwayfornextyear.Registrationisopenfornextseasonforreturningplayers.OneofourkeyinitiativesoverthelastfewyearshasbeentocreatelegacydocumentsandpolicyfortheAssociationtoimprovetransparencyandorganizationaleffectiveness.ThesehaveincludedCBalancingpolicy,VMHACodesofConduct,HarassmentandAbusePolicy,DisciplinePolicy,DisputeResolutionPolicy,ComplaintSubmissionDocuments,andkeytransitionmanualsattheexecutiveandadministrationlevels.Thispastyearwecontinuedtheprocess,formingaCommitteetoundertaketheenormoustaskofcreatingpolicyandproceduresforourRepAhockey.I’dliketotakethisopportunitytothankourRep“A”CommitteefortheirhardworkandtheirvaluabletimethesepastfewmonthsinhelpingourAteamsrunsmoothlyfromstartofseasontofinish.FinallyIwouldliketocongratulateJesseMakajforbeingdraftedtotheKootenayIceinthisyear’sdraft.JesseisaverytalentedgoalieandplayedhisentireminorhockeywithVMHAuntilthislastyearwhenhejoinedtheNorthShoreWinterClub.JessewasthetopBCgoaltenderdraftedandthe23rdpickedoverall.ImportantDates:VMHAwillbeattendingthePCAHAAGMMay29thinSurreyBCHockeyAGMJune10th-12thatSunPeaksinKamloopsTheVMHAAGMisslatedforthethirdweekofJune,datestilltobedeterminedbasedonroomavailability.

Killarney Centre Figure Skating Club April 2016 Report to Killarney Community Centre Society Competition Results Results BC Winter Games - Pentiction BC 3 of our skaters were selected to join Zone 5 – Vancouver Coastal Region – for the BC Winter Games that was held in Pentiction BC from February 25th – February 28th. They went with their Zone 5 teammates by bus to Penticton. Opening ceremonies were be held on Thursday, Feb 25. Closing ceremonies were held on Sunday, Feb 28th. Congratulations to Shohei Law, who was the only skater from Vancouver to win an event in Figure Skating. Shohei Law – Juvenile Men – 1st Place Shaelyn Woo – Juvenile Women – 7th Place Misato Law – Pre-Novice Women – 6th Place 2016 Super Series STARSkate Final Kelowna, BC – March 4 – 6, 2016 This was the Super Series Starskate Final for BC/YK Section for non – competitive skaters. 11 of our skaters made the trip to Kelowna with their families and coaches. This is the largest number of skaters our club has sent to skate in a competition outside of the lower mainland. They all arrived safely. STAR4GirlsU10Gp15thPlace-DevonTakagawaSTAR5Girls(U10)4thPlace–JessicaChu6thPlace–AliciaNgCongratulationstoJessicaChuwhoplaced3rdoverallintheSuperseriesStarskateStandingsforStar5GirlsU10!STAR5Girls(U13)28th–EmilyKwanSeniorBronzeWomen10th–JayhaKoonar14th-JaniceWong17th-KatieGaston

22nd-JennaWaddenPre-JuvenileWomen(U11)16th-AngelChungPre-JuvenileWomen(U13)4th-SkylaMacDonaldJuvenileWomen(U12)8th-VaniaMakUpcomingCompetitionVictoriaDaySuperseries–May20–22-FleetwoodArena–Surrey,BCComeoutandwatchourskaterscompete!Canskate/Learn To Skate Our spring session has begun. Lessons are being held at Sunset Rink on Wednesday and Saturdays, and Hillcrest on Sundays. Registration numbers are above numbers from last year. Canskate – 90 Hockey Skills - 19 BC/Yukon Prospect/Development Team Four of our skaters were invitied to join the BC/Yukon Prospect/Development Team. This doubles the number of skaters we have had on this team in the past. The Skate Canada BC/YK Prospect Team is an initiative developed to track, monitor and support skaters who demonstrate the potential to become competitive figure skaters capable of achieving success at provincial, national and international levels. Talent and skill level were identified by a team which included members of the Skaters Development Committee, Directors of Development and the Executive Director of Skate Canada. A development camp was held in Kelowna from March 25 – 27. Our Prospect/Development Team members were invited along with approximately 7 other skaters from our club. They joined 200 of the top skaters from around BC and Yukon for 3 days of On Ice and Off –Ice training. Yee-Sin Law President KCFSC

KILLARNEY YOUTH SOCCER ASSOCIATION

6260 Killarney Street Vancouver, B.C.

V5S 2X7

KYSA APRIL 2016 Report:

• The mini wrap was held on March 12th at the Killarney Oval, with coaches from BC Soccer running a mini Jamboree. Soccer Express also attended as KYSA’s official soccer gear supplier. Whitecaps FC2 was also in attendance

• Assessments for the next season U11 and older concluded in April • The Coach and Manager appreciation dinner held at the Craft Beer Market on Feb

27th was a huge success. Fun had by all. • Coaches from KYSA will be attending coach training in May or June, so that they are

qualified to coach at the appropriate age. • The U15 Killarney Phoenix boys advanced to the final of the Coastal Cup on May

1. Their achievement guaranteed them a spot in the Provincial championships being held in July in West Vancouver.

• The U15 Gators girls won their Cup final 1-0 • U17 Booted Eagles boys lost in their Cup final • Spring Soccer registration was the highest total to date at 320 kids. Spring soccer will

be held at the Killarney Oval starting April 18th and ending in late June. • In an attempt to encourage more girls to try soccer KYSA is offering a 50% registration

discount to girls in the U6 to U12 age groups

• The club’s AGM will be held: May 11, 2016, 7:00 PM, Room 202 Killarney Community Centre

6260 Killarney Street Vancouver, BC

• After serving as Treasurer, then President, Chris Merritt will be stepping down as

President of the club. All of the KYSA BoD members thank Chris for all his service as a coach, treasurer and president for Killarney soccer.

SVSACS Report – April 2016 – Seniors Centre – submitted by: Lorna Gibbs, Pres.

We will pass a significant milestone on April 26th on our journey to get a dedicated Seniors’ Centre built in South East Vancouver. I hope you will make every effort to attend, if only for an hour, and see the presentations. Please examine them carefully and share your comments/questions with the staff members present. The Open House begins at 3:30 at Killarney (2nd Floor) and finishes at 6:30. It will be interesting to get feedback from the Community at large.

Some member have expressed regret that there is not a dedicated entrance/exit to the dedicated seniors centre and that it is not possible to drive seniors to that more accessible entrance. I expect we will hear additional comments when drawings of an easily readable size are presented. It is a great pity that a model of the facility has not been made to demonstrate accessibility to the centre. Meeting re development of housing in East Fraserlands – May 4th 5-8:00 pm at River District Experience Centre, 8683 Kerr Street The development of River District (once known as East Fraserlands) has progressed slowly since approximately 2003. The Official Development Plan, in its original form, was endorsed and supported by the Citizen Advisory Committee formed by VFK City Plan at City Hall. We had high hopes that the land provided for building social housing would actually provide social housing for low income seniors and families. However, things have changed and planners began referring to social housing as “affordable housing”. It has been difficult to understand and interpret plans as terms and definitions are fluid and continue to change.

In my opinion, this is important as what happens here could set the stage for future developments and social housing in our City. I hope you will attend. Changes include: • Change in location of child care facility • Conversion of Shell facility to full service gas station • Modification of Affordable Housing definition and family housing requirements Questions or comments can be made to: Project Manager, Kirsten Robinson 604-871-6889 or [email protected]

Seniors’ Hub – SouthVan Neighbourhood House – Grant SVSACS is happy to congratulate the Seniors Hub on their successful grant application to secure funding to continue to expand their programs. National New Horizons for Seniors project was successful and SVNH will be receiving approximately $673,000 over three years. This funding will enable SVNH to develop the seniors hub model with Cedar Cottage and Mount Pleasant neighbourhood houses by providing resources to hire staff and coordinate their local hub development

mailto:[email protected]