Board of Director’s Packet July 9, 2014 · PDF fileThe Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and excellence

Board of Directors 2014-15 Executive Committee President Sheila Smith LeCorre President Elect Robert Payne Immediate Past President Laura Gieseking, CMP, CMM Vice President of Communications Shawn Augustine Vice President of Education Maren Obermeyer, CMP Vice President of Strategic Alliances Clint Greenebaum Vice President of Leadership Development Annette Belding, MRS Vice President of Membership Barb Madigan

Board Members Director of Communications Melissa Serres

Director of Education Lisa Albers Director of Strategic Alliances Julie Krueger Director of Leadership Development Sue Murray Director of Membership Lindsay Carter Association Management Shelly Harris

Board of Director’s Packet July 9, 2014

Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations,

attn: Shelly Harris, Account Executive: [email protected]

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The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

MPI MN Board of Directors Meeting Minutes

June 5, 2014, 9:00 – 10:30 a.m.

Sheraton Bloomington Hotel, 5601 West 70th

Street, Bloomington, MN 55439

Present: Laura Gieseking, CMP CMM; Sheila Smith LeCorre; Maren Obermeyer, CMP; Gina

Nordskog; Tammy Olson, CMP; Barb Oswell; Melissa Deming, CMP; Karina Gronberg; Barb

Madigan; Brynn Mehrkens; Clint Greenebaum, Shawn Augustine, Annette Belding, MRS Shelly

Harris (staff)

Guests: Stuart Taylor, Robert Payne, Julie Kruger, Lisa Albers, Sue Murray, Melissa Serres

Call to Order and Introductions

The meeting was called to order at 9:05 a.m. by President Laura Gieseking.

Adoption of Agenda

Gieseking asked for a motion to adopt the agenda as presented; Greenebaum asked to add

discussion items on budget requests for volunteer recognition and adding PJ Voysey of Ampere!

to the signature card on our checking account.

Motion: Olson motioned to adopt the agenda as amended; seconded by Nordskog. Motion

passed.

Approval of Minutes

Motion: Deming motioned to approve the May minutes; seconded by Madigan. Motion passed.

Discussion Items

WEC Update

Gieseking reported that since our last meeting, she does not have a lot to report: an email went

out to all of our members asking for volunteers; a link to the volunteer sign-up went live on

Monday, and we’ve added a “Volunteer Here” button to the our website. All of our Chapter

volunteers will be invited to the volunteer reception.

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Smith LeCorre reported that the WEC Reception is set to take place at Windows of Minnesota

from 5 – 7:00 p.m. on August 3rd

. We have secured sponsorships from Helms Briscoe, the

Bloomington Convention & Visitors Bureau, the Earle Brown Heritage Center and North Metro.

We have guaranteed 125 attendees, so if numbers increase we may have to have an emergency

meeting to raise additional funds. MPI International is offering a discount to our incoming board

members if they register by July 7th

- $549 for both planners and suppliers. They will give a

refund to any of us that have already registered at the higher rate. Currently 72 attendees from

our area are registered already.

Check Signature

Greenebaum led the discussion on the pros and cons of addition PJ Voysey from Ampere! as a

signature on our checking account; can we do an electronic signature on file? It was decided that

Greenebaum will do additional research and this issue is tabled until the next board meeting.

Update on Chapter Activities

Communications Report

Olson stated that there is nothing new to report.

Membership Report

Gronberg reported that the membership drawings went well. Madigan reported that we are

currently at 72.25 retention, and 460 members – which was our goal. We have two new Affiliate

members (one from Chicago and one from Hershey, PA), and have established a referral

program. Ampere! has been giving a list of Affiliate members to the membership committee, so

they have been making calls. The committee chairs are in place; and now they are working on

establishing co-chair positions. Madigan has asked Hanson to go through the WEC attendees list

to find out who isn’t a member and call them to join.

Gronberg, Obermeyer & Augustine are meeting to create a new RFP form.

Executive Committee Report

Smith LeCorre reported that there are changes to the MPI International rebate program for next

year, and because of these changes we are receiving a rebate.

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Strategic Alliances Report

Greenebaum reported that their committee has reached its goal for sponsorship of the June event

by raising $19,000. They are doing a lot of different things this year, including a live band and a

picnic before the game. Registration has been slow, so Greenebaum asked each board member

to do what they can to share the information. We’re currently at 29 registrants, but anticipated

200. They have received huge in-kind donations, however; they need chairs, tables and tents

which Midway Party Rental has offered to allow us to use theirs in return for a $600 delivery fee.

Motion: Greenebaum motioned to add equipment rental of up to $1,000 to the June event budget

if we are unable to secure a sponsor; seconded by Augustine. Motion passed.

Mehrkens will draft language to the meeting card holders reminding all that the June event is not

part of their package. She will copy Olson, and Harris will make sure that an email goes out.

Greenebaum had previously sent the budget to the board asking if anyone had questions. Olson

raised the concept of creating a “market place” on our website, and reported that there is no

longer money in either the Communication or Membership budget for web updates. The

Membership Committee stated that they would like some aesthetic changes, which Gronberg

thought would be easy, but it turns out that it’s a total re-design of the current template, which is

major. Augustine suggests that we spend this year exploring what these changes would look

like, and actually initiate these changes next year. The board discussed adding $3000 to the

existing $250 (account 5010) budgeted for this year to the Communications Committee, to work

on the marketplace.

Motion: Greenebaum motioned to adopt this budget with the addition of $3000 to the

Communications Budget; seconded by Smith LeCorre and Madigan. Motion passed.

Education Report

Obermeyer reported that the Gala went well, and that she and Albers have met to begin penciling

in the calendar for 2014-15. Once they establish topics, they’ll begin to look at speakers. They

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will send a RFP to the members looking for speakers within our membership, and will send it to

the board first for feedback.

Madigan reported that the consistent feedback is the disappointment of not having all five areas

of the EMPs awarded. Membership is looking at this more in depth. Madigan spoke with

Dianna Fuller, and they feel that each board member should be nominating somebody. Olson

suggested we change the language to be able to nominate yourself – or your own event.

Membership is exploring ways to revamp and improve the participation. Taylor mentioned that

Toronto and Ottawa Chapters have had great success this year. Krueger suggested that being

able to nominate during a window of time and as you go instead of having to fill out seven at a

time would make it easier; also, to better educate how our members how the award winters are

chosen. Madigan suggests that the “Leaders of the Month” should be automatically added as

nominees and that someone from Recognition would have to be in charge of that process.

Leadership Development

Deming reported that the “Power of Peers” is being absorbed, and that the committee is working

on topics for next year.

Leadership Succession

Oswell reported that having a great succession plan creates the greatest impact on the future of

the organization. She has taken tips from MPI International, and a collaboration of other

chapters and past presidents, she has created a plan including an introduction, information on

recruitment, training, suggested steps, the nomination process and other tips. Oswell is

forwarding the document over to Gieseking for her input, and is now in Phase III of the final

draft. Oswell suggested introducing a “Volunteer Committee” to work on the training and act as

a filter for the other committees.

Adjourn

Meeting adjourned at 10:31 a.m.

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NOTE: Amendment to the minutes

A quorum of board members met via telephone conference on June 12, 2014, at 12:00 p.m., to

discuss changes to the budget that arose after meeting with Stuart Taylor, of MPI International.

President Gieseking asked for a motion to ratify the 2014-15 budget, version 13. Greenebaum

motioned to accept the 2014-15 Budget, Version 13, with changes that were discussed during

this telephone conference. Smith LeCorre seconded the motion. The budget was ratified via

consensus.

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Executive Team Status Report (TSR) Date: July 7, 2014 President: Sheila Smith Le Corre - [email protected] President-Elect: Robert Payne – [email protected] Past President: Laura Gieseking - [email protected] 2014-2015 Goals:

Executive Team will: 1. Support MPI International’s Metric Criteria 2. Support each Committee’s Succession Plan 3. Maintain MPI Annual Chapter Satisfaction Score 4. Increase MPI Annual Chapter Survey Participation 5. Ensure the Financial Stability and Responsible Use of Resources for the Chapter

Jun Support Each Committee Succession Plan

Action Item 2.1

Chair the Leadership Succession Subcommittee positioned Leadership Development.

June 2015

Action Item 2.2

Engage the board on the Leadership Succession Plan. June 2015

Action Item 2.3

Oversee 2015-2016 board nominations. June 2015

Action Item 2.4

Attend each committee meeting at least once per year. June 2015

Action 2.4

Maintain an active Past Presidents Council. June 2015

Strategic Objectives #1

Support MPI International Metric Criteria Completion Date

% Complete

Action Item 1.1

Membership Retention: (Maintain year end retention rate) Current average is XXX percentage. (= 2 incentive points)

June 2015

Action Item 1.2

Increase average Retention Rate by .5% or more. (= 3 incentive points) June 2015

Action Item 1.3

Annual MPI Satisfaction Score: (Meet 8.12 Exceed 8.15) (=1 pt to meet and 2 pts to exceed)

June 2015

Action Item 1.4

Membership Recruitment: (Goal based on number of new members.) Goal is to grow either 1% = 1 pt, 2% = 2pts or 3% = 3 pts. XXX is the number of members from 2013-2014.

June 2015

Action Item 1.5

Volunteer Engagement: % of members that are volunteering in the chapter, (20-25% = 1 pt, 26-30% = 2 pts, 31- or above =3 pts)

June 2015

Action Item 1.6

Chapter Financials: (increase year end gross margin by 1- 5% = 1 pt, 5.1- 10 % = 2 pts, 10 or above = 3pts) Ended 2013-2014 at XXX.

June 2015

Strategic Maintain MPI Annual Chapter Satisfaction Score

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mailto:[email protected]


2

Executive Committee Team activity this month: P:

MN/International conference call with Stuart, Shelly, Barb and Laura

Prepared for and participated in a board call to finalize the 2014-2014 fiscal budget

Attended June St. Paul Saints event

Secured and billed the WEC reception sponsors through Ampere!

Working with Marquette Hotel to coordinate the 8.3.14 reception at Windows on MN for all MPI members

attending WEC and for volunteers

Wrote President’s Message article for July Pulse

Wrote article for WEC reception for July Pulse

Facilitated an “ask” from WEC lead volunteer, Brenda Erickson, to the board members and respective

committees

Ongoing time management with WEC and volunteer status

Coordinated with Shelly of Ampere! the July BOD meeting and materials for said meeting PE:

PP:

MN/International conference call with Stuart, Shelly, Barb and Sheila

Lead the board call to finalize the 2014-2014 fiscal budget

Objective #3

Action Item 6.1

Identify the below-average 2014 survey results and develop an action plan to counter these substandard findings and elevate the attendee experience and survey results.

June 2015

Action Item 6.2

Actively track 2014-2015 survey results and discuss at monthly board meetings to identify trends and areas that we collectively as a board need to focus on and as needed create solutions for.

June 2015

Action Item 6.3

Work closely with the board and committees in a leadership capacity to develop strategies that ensure our membership is finding value with their MPI membership.

June 2015

Strategic Objective #4

Increase MPI Annual Chapter Survey Participation

Action Item 6.1

Create awareness, excitement and an understating of the importance of the Annual Chapter Survey participation score.

June 2015

Action Item 6.2

Ensure 100% survey participation from BOD members, committee chairs and key volunteers

June 2015

Action Item 6.2

Provide membership with stories in the Pulse of how their survey feedback is valued and make a difference to the MN MPI Chapter.

June 2015

Strategic Objective #5

Ensure the Financial Stability and Responsible Use of Resources for the Chapter

Action Item 6.1

Work towards a Board approved 2014-2015 chapter budget during the 2014-2015 year.

June 2015

Action Item 6.2

Review the budget at BOD meetings, focusing on actuals vs. budgeted line items and work closely with Strategic Alliance to insure the financial stability of the chapter.

June 2015

Action Item 6.2

Include committee revenue generating initiatives and opportunities as an agenda item at monthly BOD meetings.

June 2015

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3

Attended June St. Paul Saints event

Worked to increase volunteers for the WEC.

Submitted expense reports for Spring Retreat BOD gifts

Ongoing Support working on various items with the WEC Planning Committee(s)

Wrote Thank you letters to the 2013-2014 BOD and Administrative AE Executive Committee Team requests the following board motion/action: P:

AMPERE! – Shelly to introduce staff and her transitional role at Ampere!

Conflict of Interest forms/Consent Agenda – Shelly

Board Event Calendar – Shelly

WEC Volunteer Status (Sheila)

MPI MN WEC Reception Status (Sheila)

WEC high-level status (Laura) PE: PP:

Discussion Items: P: PE: PP:

Non-members paying for their Mingle Attendance on a schedule similar to our monthly meetings.

Who is attending the CLF on behalf of Education? (participate in the 10 Best Practices Session with our

iConnect program)

Leadership Development update.

Fund raising ideas for the Minnesota Chapter. Pending Agenda Items: P: PE: PP: Upcoming team plans P: PE: PP:

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Membership Team Status Report (TSR) Date: 7/1/2014 Vice President: Barb Madigan - [email protected] Director: Lindsay Carter – [email protected] 2014-2015 Goals:

Membership will

New Member Goal: Increase membership by 3% over the ending number on June 30th 2014.

Affiliate Goal: Increase to 15 for the year.

Retention Goal: Increase .5% over the June 30th 2014 retention rate.

Revive and Implement the Buy MPI Campaign (Formally POI)

Strategic Goal #1

Recruitment Increase new membership by 113

Completion Date

% Complete

Action Item 1.1

Phone all prospective members to encourage them to join. Enter information into spreadsheet and trace follow-up calls. Submit spreadsheet with TSR’s monthly. Provide verbal report to committee meeting.

Ongoing

Action Item 1.2

Continue our aggressive referral campaign. Grow the number of prospects and referrals as well as create better understanding and awareness

Ongoing

Action Item 1.3

Participate in a minimum of three qualified tradeshows or office visits

May 2015

Action Item 1.4

Coordinate with Education/Sponsorship/Strategic Alliance committee’s two meetings offering half price for guests

May 2015

Strategic Goal #2

Recruitment Increase Affiliate Members to 15

Completion Date

% Complete

Action Item 2.1

Target specific cities to recruitment Affiliates and with a goal of 15 paid affiliate members- (Partner with other chapters)

May 2015

Action Item 2.2

Collaborate with Strategic Alliances to develop a Sponsorship level that will include an Affiliate Membership and insure funds are distributed in the correct area

May 2015

Strategic Goal #3

Retention Achieve retention rate of 76% (on April 30, 2013 MPI MN’s

retention was 74.6%, International 69.33%)

Completion Date

% Complete

Action Item 3.1

Phone all lapsing members to encourage them to maintain their membership. Enter information into spreadsheet. Submit spreadsheet with TSR monthly. Provide verbal report at committee meeting.

Ongoing

Action Item 3.2

Conduct two member orientation meetings with a focus on benefits and volunteerism (Nov & April)

April 2015

Action Item 3.3

Develop an Ambassador Program to ensure new members are invited and welcomed by a membership Ambassador liaison and provide

May 2015

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information and answer questions.

Action Item 3.4

Conduct four mingles per year (one per quarter) to encourage networking. Offer a raffle to attract attendance. Work with recruitment on referral program and prospect lists

Ongoing

Strategic Goal #4

Relationships Revive and Implement the Buy MPI Campaign (Formally POI)

Completion Date

% Complete

Action Item 4.1

Analyze existing program and research other chapters with successful Buy MPI programs

October 2014

Action Item 4.2

Partner with Communications to create a members only page within our website, to be used as our “marketplace” , on RFP placement & functionality

Ongoing

Action Item 4.3

Retain and increase (10) testimonials of experiences to communicate successful relationships

Ongoing

Action Item 4.4

2x per year remind all members to update profile by sending email blast

September/March

Strategic Goal #5

Recognition Re-energize Chapter Recognition Efforts

Completion Date

% Complete

Action Item 5.1

Change the EPMI Nominations to be an ongoing yearly process. December 2014

Action Item 5.2

Continue monthly member recognition program. Ongoing

Action Item 5.3

Do two up close (EMPI winner, planner member, supplier member, volunteer, student, and affiliate) profiles per month. Revise Interview questions

Ongoing

Action Item 5.4

Collaborate with gala committee on EMPI Awards activites. May 2015

Strategic Goal #6

Student Leadership Recruit, promote and engage student memberships and increase

participation

Completion Date

% Complete

Action Item 6.1

Connect to student members prior to monthly meetings with a personal invitation

Ongoing

Action Item 6.2

Work with the Ambassador program to coordinate a volunteer to welcome students at the monthly meeting.

Ongoing

Action Item 6.3

Coordinate with recognition to coordinate an Up and Close Interview. Ongoing

Action Item 6.4

Connect with professors/clubs at colleges and universities to secure 4 speaking/event opportunities.

August and January

Action Item 6.5

Research and compile information regarding opportunities to promote MPI through university social media.

Ongoing

Action item 6.6

Research and compile information regarding opportunities to develop MPI clubs on colleges and universities

May 2015

Strategic Goal #7

VP and Director Lead membership team by providing the proper tools needed to achieve our

goals and ensure leadership succession

Completion Date

% Complete

Action Item 7.1

Ensure all outstanding positions for Chairs are filled and assist in the volunteer recruitment process

Ongoing 10%

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Action Item 7.2 Hold a chair/vice chair training session in July of 2014 July 2014

Action Item 7.3

Appoint a Communications Liaison to establish a communications calendar with the key deadlines for Membership Communications

August 2014 100%

Action Item 7.4

Support all Chairs/Vice-chairs in achieving TSR goals Ongoing 10%

Action Item 7.5

Promote Leadership Succession through-out the year Ongoing 10%

Membership Team activity this month: Recruitment: Busy with calls to prospective members, working on putting together tradeshow spreadsheet. Retention: Recognition: Relationship: Student Leadership: New to Membership Membership Team requests the following board agenda/motion/action: Upcoming team plans: Membership Team Meeting July 23, 2014 Membership Team needs for this month’s chapter meeting: Podium time for Recruitment drawing Additional comments: AMPERE: confirm that the referrer’s name is on the new member spreadsheet that Ampre sends out monthly.

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MPI MN Membership Report

Members

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun2010-2011 463 458 473 474 471 473 471 458 472 476 465 4712011-2012 462 463 460 450 446 439 435 451 449 458 451 4552012-2013 441 436 440 444 445 446 450 456 462 462 464 4592013-2014 457 469 465 462 455 446 453 457 473 458 460 458

.

Membership Number From National

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun2010-2011 453 450 466 469 464 464 462 449 461 463 455 4612011-2012 455 454 451 441 437 429 431 440 437 446 439 4432012-2013 448 430 457 436 436 436 441 446 450 454 438 4442013-2014 440 445 449 459 447 453 452 455 461 449 450 452

New Members

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Total2010-2011 9 9 18 9 10 7 5 11 12 16 7 8 1212011-2012 7 8 7 7 6 5 4 18 11 6 6 12 972012-2013 4 12 10 14 6 11 29 11 11 8 13 7 1362013-2014 7 9 16 16 14 9 16 9 11 6 13 14 140

400

420

440

460

480

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2010-2011

2011-2012

2012-2013

2013-2014

0

5

10

15

20

25

30

35

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

2010-2011

2011-2012

2012-2013

2013-2014

Page 13 of 20

Prospects

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Total2010-2011 10 7 9 27 52 49 23 11 29 26 1 49 2932011-2012 10 10 19 18 22 69 36 25 15 14 37 9 2842012-2013 10 6 7 21 32 71 6 11 8 10 8 9 1992013-2014 9 12 10 19 19 7 9 8 9 27 5 7 141

Members Due to Lapse (in Grace Status)Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Total

2010-2011 19 15 16 19 22 18 10 20 17 15 20 22 2132011-2012 18 19 17 20 11 15 23 21 20 24 17 14 2192012-2013 15 10 20 8 2 10 3 52 15 12 24 16 1872013-2014 22 24 20 17 32 32 33 39 35 27 40 39 360

0

10

20

30

40

50

60

70

80


2010-2011

2011-2012

2012-2013

2013-2014

0

10

20

30

40

50

60


2010-2011

2011-2012

2012-2013

2013-2014

Page 14 of 20

Members

Month Planners Suppliers Affiliates Students Total Members

June 30, 2011 199 203 10 59 471July 31, 2011 204 198 7 53 462August 31, 2011 203 199 9 52 463September 30, 2011 203 195 9 53 460October 31, 2011 198 191 9 52 450November 30, 2011 197 190 9 50 446December 31, 2011 195 188 10 46 439January 31, 2012 192 188 10 45 435February 29, 2012 196 194 11 50 451March 31, 2012 196 188 12 53 449April 30, 2012 199 193 12 54 458May 31, 2012 201 189 12 49 451June 30, 2012 200 193 12 50 455July 31, 2012 198 191 7 45 441August 31, 2012 197 188 9 42 436September 30, 2012 196 189 10 45 440October 31, 2012 197 190 8 49 444November 30, 2012 198 191 8 48 445December 31, 2012 196 194 9 47 446January 31, 2013 204 193 9 44 450February 28, 2013 202 200 9 45 456March 31, 2013 204 204 11 43 462April 30, 2013 202 206 11 43 462May 31, 2013 205 207 14 38 464June 30, 2013 206 201 16 36 459July 31, 2013 204 203 14 36 457August 31, 2013 214 203 14 38 469September 30,2013 212 199 14 40 465October 31, 2013 214 190 14 44 462November 30, 2013 208 192 13 42 455December 31, 2013 205 189 14 38 446January 31, 2014 215 195 13 40 463February 28, 2014 220 199 12 38 465March 31, 2014 224 197 12 40 473April 30, 2014 221 191 12 34 458May 31, 2014 225 187 12 36 460June 30, 2014 229 185 12 32 458

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Strategic Alliances Team Status Report (TSR) Date: June 6, 2014 Vice President: Clint Greenebaum - [email protected] Director: Julie Krueger – [email protected] 2014-2015 SMART Goals:

Strategic Alliances will: • Meet our budget goal net income of $2,965.91 • Receive at least 15 scholarship applicants for scholarships • Create one sponsorship fulfillment chairperson by August 31, 2014 to ensure full recognition and

follow-through for each sponsor.

Strategic Goal #1

Raise funds for the financial stability of our chapter Completion Date

% Complete

Action Item 1.1

Create annual sponsorship packet to cover all events for the year 7/31/2014 10%

Action Item 1.2

Review and solicit the advertising packet 7/31/2014 0%

Action Item 1.3

Raise $6500 in cash sponsorships 5/31/2015 0%

Action Item 1.4

Raise $6500 in advertising revenue 5/31/2015 0%

Strategic Goal #2

Provide consistent appreciation and recognition of all sponsor levels, including in-kind

Completion Date

% Complete

Action Item 2.1

Create and designate sponsorship fulfillment chair position 8/31/2014 Ongoing

Action Item 2.2

Coordinate with MPI Office to ensure proper fulfillment is followed through for each sponsor at their level

6/30/2015 Ongoing

Action Item 2.3

Coordinate with BOD to send handwritten thank you to all sponsors 6/30/2015 Ongoing

Strategic Goal #3

Continued success of the silent auction Completion Date

% Complete

Action Item 3.1

Recruit a dedicated chair for the event 9/1/2014 0%

Action Item 3.2

Recruit a dedicated and motivated committee volunteers for the event 9/1/2014 0%

Action Item 3.3

Create a new revenue generating product/service/activity 12/11/2014 0%

Action Item 3.4

Generate on high quality and variety of items to peak buyer interest for the general silent auction

12/11/2014 0%

Action Item 3.5

Find a storage location for items prior to event and arrange transportation 10/1/2014 0%

Action Item 3.6

Market the silent auction event to our organization and other associations 12/1/2014 0%

Action Item 3.7

Raise $22,000 in silent auction revenue 12/31/2014 0%

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Strategic Goal #4

Continued success of the June Event Completion Date

% Complete

Action Item 4.1

Recruit a dedicated chair for the event 1/1/2015 25%

Action Item 4.2

Recruit a dedicated volunteer committee for the event 3/1/2015 0%

Action Item 4.3

Determine the exact nature of the event 1/1/2015 0%

Action Item 4.4

Develop sponsorship plan to support event 2/1/2015 10%

Action Item 4.5

Develop timeline, action items, plan and execute 2/1/2015 0%

Action Item 4.6

Raise $19,000 in June Event revenue 6/30/2015 0%

Action Item 4.7

Market and promote event to achieve $4,000 in registration revenue 6/30/2015 0%

Strategic Goal #5

Manage scholarship opportunities for the chapter Completion Date

% Complete

Action Item 5.1

Detailed review of the scholarship process 12/31/2014 0%

Action Item 5.2

Award $10,000 in scholarships accordingly 5/31/2015 0%

Action Item 5.3

Market and educate application for scholarship opportunities through roundtables, website, ect.

5/15/2015 0%

Strategic Goal #6

Monitor Chapter expenditures to ensure alignment with the budget Completion Date

% Complete

Action Item 6.1

Monthly updates at board meetings on chapter financials 6/30/2015 0%

Action Item 6.2

Have two fully sponsored venues for the monthly meeting 5/31/2015 0%

Action Item 6.4

Educate check request procedure and ensure compliance through the year 6/30/2015 Ongoing

Strategic Goal #7

Create Awareness & Engage the chapter in selected charity Completion Date

% Complete

Action Item 7.1

Selected charity to speak at August kick-off meeting 8/21/2014 0%

Action Item 7.2

Provide and promote two volunteer opportunities for entire chapter to participate in

5/31/2015 0%

Action item 7.3

Fundraise at every meeting thru piggy banks 4/30/2015 0%

Action Item 7.4

Provide fun unique methods for fundraising 4/30/2015 0%

Action Item 7.5

Raise $1250 for selected charity 5/14/2015 0%

Action Item 7.6

Donate funds to selected charity at the May Gala 5/30/2015 0%

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Strategic Alliances Team activity this month: Sponsorships

Director and VP set a tentative date of 7/24 to meet and discuss the following o Year sponsorship packet o August Kick-off and our booth o Reaching out to our current committee members

Director set-up a tentative date of 7/24 to meet with Melissa Leal to discuss monthly sponsors

Director will be reaching out to Sam to discuss the iConnect sponsors Community Outreach

No Update Holiday Party

No Update June Event

No Update Scholarship/EMPIs

No Update Upcoming team plans:

Director and VP will be scheduling a time to have our first committee meeting some time before the August Kick-Off

Additional comments:

Page 18 of 20

Education Team Status Report (TSR) Date: June 6, 2014 Vice President: Maren Obermeyer - [email protected] Director: Lisa Albers – [email protected]

All Team Meeting Chair: ? May Gala Co-Chairs: TBD CMP Chair and Co-chair: Denise Woods, CMP and Paul Hinderager iConnect Chair and Co-chair: Sam Smith and Ben Peterson Holiday Chair and Co-Chair: Renae Strom and Gayle Rapoport Education Communications Chair: TBD

2014-2015 Goals:

Education will: • Transition the Education Committee to an 18-month educational calendar. • Submit event forms to Communications three months prior to the event. • Increase the average monthly evaluation survey score to 4.25. • Position iConnect conference to be a significant revenue stream for our chapter. • Encourage and maximize committee member engagement by creating and implementing a

volunteer plan by October 1.

Strategic Goal #1

Move the Education Committee to an 18-month educational calendar

Completion Date

% Complete

Action Item 1.1

Profile Membership’s education needs by reviewing 2013-2014 monthly surveys.

June 2014 100%

Action Item 1.2

Present 2014-2015 Education Plan at the July Board Meeting July 2014 80%

Action Item 1.3

Revise the monthly survey to ask the right questions about speakers/topics. Survey will be streamlined for the August kickoff.

August 2014 0%

Action item 1.4

Review the monthly surveys (to date) to gague member satisfaction with educational programing.

December 2014 0%

Action item 1.5

Present the 2015-2016 Education Plan at the mid-year retreat. January 2015 0%

Strategic Goal #2

Submit Event Forms to Communications three months prior to the event.

Action Item 2.1

Create a speaker agreement form and RFP form for our chapter.

August 2014 25%

Action Item 2.2

Work with Strategic Alliances to finalize dates & location for all educational events

December 2014 40%

Action Item 2.3

Book speakers, get bios, session content, etc. December 2014 25%

Action item 2.4

Submit event forms, logos, in-kind forms to Communications and Ampere

May 2015 0%

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Strategic Goal #3

Increase the average monthly evaluation survey score to 4.25

Action Item 3.1

Revise monthly survey questions to ask the right questions July 2014 0%

Action Item 3.2

Communicate the importance of survey completion to Members August 2014 0%

Action Item 3.3

Improve the timeliness when the survey is sent August 2014 0%

Action Item 3.4

Offer a reward for members who fill out surveys August 2014 0%

Strategic Goal #4

Position iConnect conference to be a significant revenue stream for our chapter.

Action Item 4.1

Get representation from all committees on the iConnect Planning team July 2014 0%

Action Item 4.2

Recruit committee volunteers and secure a project manager & production manager.

August 2014 0%

Action Item 4.3

Provide innovative education to benefit all types of membership.

November 2014 0%

Action item 4.4

Increase sponsorships and exhibitor revenue by 50% by working with Strategic Alliances.

December 2014 0%

Action item 4.5

Increase the number of paid attendees by 66% to 100 February 2015 0%

Strategic Goal #5

Encourage and maximize committee member engagement by creating and implementing a volunteer plan by October 1.

Action Item 5.1

Determine the volunteer positions needed for our committee. June 2014 100%

Action Item 4.2

Recruit committee volunteers at the July committee meeting. July 2014 0%

Action Item 4.3

Create a volunteer engagement plan

August 2014 0%

Action item 4.4

Implement the volunteer engagement plan. October 2014 0%

Action item 4.5

Review the volunteer engagement plan with a survey. May 2015 0%

Education Team activity this month: Education Team requests the following board agenda/motion/action: Time on the agenda to present our 2014-2015 Education Plan and the August Kick-off Meeting. Upcoming team plans: Our next Committee Meeting is Thursday, July 10. Education Team needs for this month’s chapter meeting: Committee Participation for the August Program. Also need all announcements for the podium script and table announcements by Thursday, August 14. Additional comments:

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Documents

Board of Director’s Packet July 9, 2014 · PDF fileThe Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and excellence