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Administration Office 503/645-6433
Fax 503/629-6301
Tualatin Hills Park & Recreation District, 15707 SW Walker Road, Beaverton, Oregon 97006 www.thprd.org
Board of Directors Regular Meeting Monday, June 6, 2016
6:30 pm Executive Session; 7:00 pm Regular Meeting HMT Recreation Complex, Peg Ogilbee Dryland Meeting Room
15707 SW Walker Road, Beaverton
AGENDA
1. Executive Session* A. Land
2. Call Regular Meeting to Order 3. Action Resulting from Executive Session 4. Audience Time** 5. Board Time 6. Consent Agenda***
A. Approve: Minutes of May 2, 2016 Regular Board Meeting B. Approve: Monthly Bills C. Approve: Monthly Financial Statement D. Award: Garden Home Recreation Center Seismic Upgrade Project
7. Unfinished Business A. Update: Americans with Disabilities Act Access Audit and Transition Plan Update B. Information: General Manager’s Report
8. New Business A. Update: National Recreation & Park Association Gold Medal Award
9. Adjourn
*Executive Session: Executive Sessions are permitted under the authority of ORS 192.660. Copies of the statute are available at the offices of Tualatin Hills Park & Recreation District. **Public Comment/Audience Time: If you wish to be heard on an item not on the agenda, or a Consent Agenda item, you may be heard under Audience Time with a 3-minute time limit. If you wish to speakon an agenda item, also with a 3-minute time limit, please wait until it is before the Board. Note: Agenda items may not be considered in the order listed. ***Consent Agenda: If you wish to speak on an agenda item on the Consent Agenda, you may be heard under Audience Time. Consent Agenda items will be approved without discussion unless there is a request to discuss a particular Consent Agenda item. The issue separately discussed will be voted on separately. In compliance with the Americans with Disabilities Act (ADA), this material, in an alternate format, or special accommodations for the meeting, will be made availableby calling 503-645-6433 at least 48 hours prior to the meeting.
MEMO
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
DATE: May 31, 2016 TO: Board of Directors FROM: Doug Menke, General Manager
RE: Information Regarding the June 6, 2016 Board of Directors Meeting Agenda Item #6 – Consent Agenda Attached please find consent agenda items #6A-D for your review and approval.
Action Requested: Approve Consent Agenda Items #6A-D as submitted: A. Approve: Minutes of May 2, 2016 Regular Board Meeting B. Approve: Monthly Bills C. Approve: Monthly Financial Statement D. Approve: Garden Home Recreation Center Seismic Upgrade
Project
Agenda Item #7 – Unfinished Business A. Americans with Disabilities Act Access Audit and Transition Plan Update Attached please find a memo providing an update regarding the district’s Americans with Disabilities Act (ADA) Access Audit and Transition Plan, which is currently underway. Aisha Panas, director of Park & Recreation Services, will be at your meeting to provide an overview of the memo and to answer any questions the board may have.
B. General Manager’s Report Attached please find the General Manager’s Report for the June regular board meeting. Agenda Item #8 – New Business A. National Recreation & Park Association Gold Medal Award Attached please find a memo regarding the district’s efforts to secure the National Recreation & Park Association’s Gold Medal Award. Aisha Panas, director of Park & Recreation Services, will be at your meeting to provide an overview of these efforts and to answer any questions the board may have. Other Packet Enclosures
� Management Report to the Board � Monthly Capital Report� Monthly Bond Capital Report
� System Development Charge Report � Newspaper Articles
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
[6A]
Tualatin Hills Park & Recreation District Minutes of a Regular Meeting of the Board of Directors
Present: Larry Pelatt President/Director Jerry Jones Jr. Secretary/Director John Griffiths Secretary Pro-Tempore/Director Ali Kavianian Director Doug Menke General Manager
Absent: Bob Scott Director
Agenda Item #1 – Executive Session (A) Legal (B) Land Secretary Jerry Jones Jr. called executive session to order for the following purposes:
� To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, and
� To conduct deliberations with persons designated by the governing body to negotiate real property transactions.
Executive session is held pursuant to ORS 192.660(2)(e)and(h), which allows the board to meet in executive session to discuss the aforementioned issues.
Secretary Jones noted that representatives of the news media and designated staff may attend executive session. Representatives of the news media were specifically directed not to disclose information discussed during executive session. No final action or final decision may be made in executive session. At the end of executive session, the board returned to open session and welcomed the audience into the room.
Agenda Item #2 – Work Session: Affordable Housing – General Review Secretary Jerry Jones Jr. called the work session to order at 6:30 pm.
Ross Cornelius, Client Services Manager with Walsh Construction Co., provided a detailed overview of affordable housing via a PowerPoint presentation, a copy of which was entered into the record. The presentation included information regarding how non-profit affordable housing projects differ from for-profit, unrestricted, market-rate projects; available funding and incentive options for affordable housing projects; and, what role local governments play in supporting affordable housing projects.
Agenda Item #3 – Call Regular Meeting to Order The Regular Meeting of the Tualatin Hills Park & Recreation District Board of Directors was called to order by President Larry Pelatt on Monday, May 2, 2016, at 7:10 pm.
A Regular Meeting of the Tualatin Hills Park & Recreation District Board of Directors was held on Monday, May 2, 2016, at the HMT Recreation Complex, Dryland Training Center, 15707 SW Walker Road, Beaverton, Oregon. Executive Session 6 pm; Work Session 6:30 pm; Regular Meeting 7 pm.
Page 2 - Minutes: Regular Meeting of the Board of Directors, May 2, 2016
Agenda Item #4 – Action Resulting from Executive Session There was no action resulting from executive session.
Agenda Item #5 – Audience Time Danielle Siver, 11815 SW Terra Linda Street, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. She read from a letter of testimony, a copy of which was entered into the public record. She expressed her opposition to the proposal for the following reasons:
� Safety concerns regarding increased traffic to the park and the already limited on-street parking available for residents and park users alike. The site is also not easily accessible on foot from outside of the surrounding neighborhoods.
� Lack of information regarding the maintenance, programming, and anticipated use. � Aesthetics of the proposed marketing and signage in association with the Timbers in a park
which public tax dollars are used to maintain. � She encouraged the board to review the futsal proposal for an alternative location that
better fits the surrounding community.
Claudia Plaza, 3360 SW Mercer Terrace, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. She expressed her opposition to the proposal for the following reasons:
� Safety concerns regarding increased traffic to the park and the already limited on-street parking available for residents and park users alike. Those accessing the park by car from outside neighborhoods become easily lost and confused due to the limited accessibility to the site and narrow streets.
� The proposed marketing signage in association with the Timbers in place of shrubs that were removed previously by the district due to sightline safety issues, as well as having such signage in a neighborhood that does not allow any visible advertising by its residents.
� An impression that the proposal is already approved and will be moving forward regardless of the community’s desires due to the short timeline in which a decision would be made and the project would be built.
Aaron Wharff, 3410 SW Mercer Terrace, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. He expressed his opposition to the proposal for the following reasons:
� General safety concerns about increased use of the park. He described a recent experience with vandalism and aggressive actions by park users and past experiences of personal property being stolen, some of which he later found in the park.
� Park users commonly walk through his yard in order to access the park, showing little regard for private property. Littering is also an issue.
� He stated that he would be opposed to any proposed improvements to the park that would increase foot traffic to the area.
Mike Claussen, 11740 SW Merrill Lane, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. He expressed his opposition to the proposal for the following reasons:
� Safety concerns regarding increased traffic to the park, both by foot and vehicles. He has seen many near misses over the years between vehicles and the local children.
� The lack of restrooms does not mesh with the district’s desire for a destination amenity. � Overall safety concerns stemming from some park users. He has had to call the Beaverton
Police Department and the district’s park patrol on numerous occasions. � The loss of the tennis court that would be converted, as well as the incompatibility of having
a futsal court next to the remaining tennis court.
Page 3 - Minutes: Regular Meeting of the Board of Directors, May 2, 2016
President Pelatt assured the audience that the futsal proposal for Center Street Park has not yet been finalized, noting that the public comment period is not over until May 4. A piece of the consideration for this proposal was the availability of a grant to fund the improvements. He commented that the board appreciates this evening’s testimony and encouraged the residents to stay engaged throughout the process.
� General Manager Doug Menke noted that once the comment period closes, district staff will provide an update to the board and public, including those who attended the recent neighborhood meeting and this evening’s board meeting.
General Manager Doug Menke described the district’s community outreach procedures, as well as how the district’s functional plans, which were created with extensive public outreach and participation, helped influence this proposal. He commented that this proposal reflects the normal evolution of a change in desired amenities by the community as a whole. Futsal has been under consideration by the district for some time, and the available grant funding provided a unique opportunity for further exploration.
� President Pelatt added that many volunteer opportunities exist on the district’s advisory committees for those in attendance this evening who desire more involvement in the district’s direction and future proposals.
General Manager Doug Menke also commented that while it may be too late to take advantage of the grant opportunity if the location is not Center Street Park, that does not mean that the district would not provide a futsal court at an alternative location in the future with other funding sources.
� President Pelatt agreed, noting that while the district attempts to leverage as much funds as possible to complement the public’s tax dollars, that opportunity alone would not drive a proposal for a new amenity.
Agenda Item #6 – Board Time There were no comments made during board time.
Agenda Item #7 – Consent Agenda Jerry Jones Jr. moved that the board of directors approve consent agenda items (A) Minutes of April 11, 2016 Regular Board Meeting, (B) Monthly Bills, (C) Monthly Financial Statement, (D) Intergovernmental Agreement with Clean Water Services for Rock Creek Greenway, (E) City of Portland Bureau of Environmental Services Art Easement on the Fanno Creek Trail, (F) SW Quadrant Community Park District-Purchased Materials, (G) SE Field Project Construction Contract, (H) SE Field Project District-Purchased Materials, and (I) Collective Bargaining Agreement. Ali Kavianian seconded the motion. Roll call proceeded as follows: John Griffiths Yes Ali Kavianian Yes Jerry Jones Jr. Yes Larry Pelatt Yes The motion was UNANIMOUSLY APPROVED.
Agenda Item #8 – Unfinished Business A. General Manager’s Report General Manager Doug Menke provided an overview of his General Manager’s Report included within the board of directors’ information packet, including the following:
� Go Baby Go Event at Conestoga Recreation & Aquatic Center o Cathi Ellis, recreation program coordinator, provided a PowerPoint presentation, a
copy of which was entered into the record, regarding a recent partnership with Oregon State University, Oregon Health Sciences University, Randall Children's
Page 4 - Minutes: Regular Meeting of the Board of Directors, May 2, 2016
Hospital, Beyond the Clinic Kids and Conestoga Recreation & Aquatic Center to build electronic toy cars for children with special needs and mobility challenges.
� THPRD Meal Partnerships o Lynda Myers, Cedar Hills Recreation Center supervisor, provided a PowerPoint
presentation, a copy of which was entered into the record, describing partnerships the district has established with various agencies to provide healthy meals for the community during the summer months and the district’s after school programs.
� Board of Directors Meeting Schedule Doug offered to answer any questions the board may have.
The board congratulated district staff on their efforts in coordinating the event to provide the electronic toy cars to children with special needs.
Jerry Jones Jr. asked what resources the district provides in order to enable the meal programs. � Lynda replied some staff time as well as the Rec Mobile at some park sites during summer.
Jerry commented that this is a legislative priority area for the district’s grant funding opportunities. He suggested that next time the district engage with legislative leaders that information on the district’s involvement in this area be provided. He commented that these are impressive numbers of meals being provided by a park and recreation district.
� Keith Hobson, director of Business & Facilities, expressed agreement. � Lynda added that the district’s Elsie Stuhr Center also hosts a Meals on Wheels program,
which will serve over 267,000 meals this year alone. Jerry noted that he would like to see how the district’s statistics for meals provided compares to other local organizations and park districts.
Agenda Item #9 – New Business A. Resolution Authorizing Retirement Plan Fiduciary Responsibility Delegation Charter Keith Hobson, director of Business & Facilities, provided an overview of the memo included within the board of directors’ information packet requesting board consideration of a resolution authorizing the creation of a retirement plan fiduciary responsibility delegation charter. The charter outlines the fiduciary obligations of the board relative to the district’s retirement plan and authorizes delegation of certain functional duties associated with the retirement plan to a five-person retirement plan committee. The committee would be comprised of four designated district staff members and one board member. Keith introduced Alan Dick, Regional Director for Multnomah Group, to answer any detailed questions the board may have.
Alan commented that the action requested this evening is simply institutionalizing a process that already exists in a less formal capacity. He believes that a best practice for plans the size of the district’s is to have a formal committee that the board can delegate to, otherwise such delegation is informal and implicit.
President Pelatt asked for confirmation that the action requested this evening does not make changes to the district’s retirement plan.
� Keith confirmed this, noting that it is only clarifying responsibility for the administration of the plan and creating the plan committee.
� Alan added that the proposal is intended to take the board out of direct responsibility for operational details associated with the retirement plan, other than material decisions that may have a cost impact. However, delegating such responsibilities does not absolve the board from its responsibilities associated with the plan.
John Griffiths asked for confirmation that the retirement plan committee would operate in a similar capacity to that of the district’s audit committee.
Page 5 - Minutes: Regular Meeting of the Board of Directors, May 2, 2016
Recording Secretary, Jessica Collins
� Alan confirmed this noting that the delegation charter requires an annual report be issued to the board summarizing the activities.
Jerry Jones Jr. moved that board of directors approve Resolution 2016-09 adopting the Retirement Plan Fiduciary Responsibility Delegation Charter. John Griffiths seconded the motion. Roll call proceeded as follows: Ali Kavianian Yes John Griffiths Yes Jerry Jones Jr. Yes Larry Pelatt Yes The motion was UNANIMOUSLY APPROVED. Alan asked for confirmation that board member Ali Kavianian has been officially appointed to the retirement plan committee.
� General Manager Doug Menke confirmed that he was appointed by the board president. Agenda Item #10 – Adjourn There being no further business, the meeting was adjourned at 7:55 pm.
Larry Pelatt, President Jerry Jones Jr., Secretary
Tualatin Hills Park andRecreation District
Accounts PayableOver $1,000.00
April 30, 2016 Page 1 of 4
Check # Check Date Vendor Name Check Amount290618 04/15/2016 Dreamland Skateparks, LLC 29,100.00
Capital Outlay - Athletic Facility Replacement 29,100.00$
290513 04/06/2016 BBL Architects 10,993.52Capital Outlay - Bond - Facility Rehabilitation 10,993.52$
290677 04/26/2016 Hahn & Associates, Inc. 1,400.00Capital Outlay - Bond - Land Acquisition 1,400.00$
290521 04/06/2016 David Evans & Associates, Inc. 24,766.36290536 04/08/2016 Bureau of Labor & Industries 7,500.00290561 04/13/2016 Washington County 2,352.56290672 04/26/2016 Clean Water Services 83,240.71290674 04/26/2016 Cornerstone Management Group, Inc. 9,406.00290675 04/26/2016 David Evans & Associates, Inc. 6,929.04ACH 04/26/2016 MacKay Sposito, Inc. 7,907.25
Capital Outlay - Bond - Renovate & Redevelop Community Parks 142,101.92$
290525 04/06/2016 ESA Vigil-Agrimis, Inc. 46,489.29Capital Outlay - Bond - Renovate & Redevelop Neighborhood Parks 46,489.29$
290668 04/26/2016 AKS Engineering & Forestry, LLC 12,915.00Capital Outlay - Bond - Youth Athletic Field Development 12,915.00$
290519 04/06/2016 Creative Lighting Solutions 2,121.46Capital Outlay - Building Improvements 2,121.46$
290515 04/06/2016 Brandsen Hardwood Floors, Inc. 1,647.0025520 04/14/2016 Southern Aluminum Manufacturing, Inc. 7,046.0025687 04/14/2016 Mesher Supply Co. 3,104.3625867 04/14/2016 Koeber's, Inc. 4,651.5026183 04/14/2016 OfficeMax Incorporated 2,201.00ACH 04/26/2016 ORCA Pacific, Inc. 3,597.00
Capital Outlay - Building Replacements 22,246.86$
290488 04/06/2016 OPSIS Architecture, LLP 43,382.55290595 04/15/2016 Oregon Corrections Enterprises 1,246.45
Capital Outlay - Carryover Projects 44,629.00$
25491 04/14/2016 The Lifeguard Store, Inc. 1,680.00Capital Outlay - Facility Challenge Grants 1,680.00$
290605 04/15/2016 Technology Integration Group (TIG) 2,135.00Capital Outlay - Information Technology Improvement 2,135.00$
290691 04/26/2016 Washington County 3,441.93Capital Outlay - Park & Trail Improvements 3,441.93$
25493 04/14/2016 Impact Sign Co. 1,043.0025591 04/14/2016 Washington County 1,800.00290622 04/15/2016 Kidder Mathews 9,400.00
Capital Outlay - SDC - Park Development/Improvement 12,243.00$
[6B]
Tualatin Hills Park andRecreation District
Accounts PayableOver $1,000.00
April 30, 2016 Page 2 of 4
Check # Check Date Vendor Name Check Amount290517 04/06/2016 Capital One Commercial 1,278.2025777 04/14/2016 Alaska Airlines 1,102.2025968 04/14/2016 Eventbrite, Inc. 1,007.5226340 04/15/2016 Elephants Delicatessen 7,522.81
Conferences 10,910.73$
26340 04/15/2016 Elephants Delicatessen 1,015.39Due from THPF 1,015.39$
26393 04/14/2016 Getty Images (US), Inc. 3,000.00Dues & Memberships 3,000.00$
290494 04/06/2016 PGE 27,529.25290571 04/15/2016 PGE 4,467.57290664 04/25/2016 PGE 3,346.06
Electricity 35,342.88$
290565 04/15/2016 Standard Insurance Company 226,892.68290721 04/29/2016 Kaiser Foundation Health Plan 247,030.65290722 04/29/2016 Moda Health Plan, Inc. 29,099.84290726 04/29/2016 Standard Insurance Co. 13,215.40290732 04/29/2016 UNUM Life Insurance-LTC 1,279.53
Employee Benefits 517,518.10$
290469 04/01/2016 THPRD - Employee Assn. 14,210.41290564 04/15/2016 PacificSource Administrators, Inc. 3,770.48290566 04/15/2016 Standard Insurance Company 33,525.80290567 04/15/2016 Standard Insurance Company 2,673.32290570 04/15/2016 Voya Retirement Insurance & Annuity Co. 7,925.00290724 04/29/2016 PacificSource Administrators, Inc. 4,939.48290725 04/29/2016 PacificSource Administrators, Inc. 5,928.69290727 04/29/2016 Standard Insurance Company 32,035.97290728 04/29/2016 Standard Insurance Company 2,673.32290731 04/29/2016 THPRD - Employee Assn. 14,312.35290734 04/29/2016 Voya Retirement Insurance & Annuity Co. 7,925.00
Employee Deductions 129,919.82$
290493 04/06/2016 NW Natural 22,259.13290663 04/25/2016 NW Natural 9,266.0326424 04/30/2016 NW Natural 10,853.45
Heat 42,378.61$
25575 04/14/2016 United Site Services 3,411.0025757 04/14/2016 Boiler & Combustion Service 1,677.00
Maintenance Services 5,088.00$
25511 04/14/2016 Coastwide Laboratories 3,290.5325577 04/14/2016 Conrey Electric, Inc. 1,189.6525666 04/14/2016 Coastwide Laboratories 6,857.1525855 04/14/2016 Conrey Electric, Inc. 1,240.0025971 04/14/2016 Airgas Nor Pac, Inc. 4,124.0725978 04/14/2016 Coastwide Laboratories 2,064.5226287 04/14/2016 Target Specialty Products 1,790.0026313 04/14/2016 Coastwide Laboratories 7,541.8726320 04/14/2016 Pioneer Manufacturing Co. 1,764.0026359 04/14/2016 Airgas Nor Pac, Inc. 1,009.13
Tualatin Hills Park andRecreation District
Accounts PayableOver $1,000.00
April 30, 2016 Page 3 of 4
Check # Check Date Vendor Name Check Amount290678 04/26/2016 Hanes GEO Components 1,425.00
Maintenance Supplies 32,295.92$
25483 04/14/2016 OfficeMax Incorporated 1,049.1225484 04/14/2016 OfficeMax Incorporated 1,411.8625485 04/14/2016 Ricoh Americas Corporation 2,098.3625622 04/14/2016 Ricoh Americas Corporation 2,088.24
Office Supplies 6,647.58$
290491 04/06/2016 US Postal Service CMRS-PB 3,000.00Postage 3,000.00$
ACH 04/06/2016 Signature Graphics 2,657.00ACH 04/26/2016 Signature Graphics 77,147.99
Printing & Publication 79,804.99$
290485 04/06/2016 MIG, Inc. 2,592.15290527 04/06/2016 Linda G. Laviolette 2,775.0026158 04/14/2016 Kinetic Supply Company LLC 4,500.0026272 04/14/2016 Ogletree, Deakins Attorney 1,000.50290679 04/26/2016 HR Answers, Inc. 4,433.63290681 04/26/2016 Mark Sherman Consultants 4,272.00ACH 04/26/2016 Beery, Elsnor & Hammond, LLP 4,750.55ACH 04/26/2016 Smith Dawson & Andrews 3,000.00
Professional Services 27,323.83$
26274 04/14/2016 Exercise Equipment NW, Inc. 1,757.00290684 04/26/2016 Pepsi-Cola Company 2,842.60
Program Supplies 4,599.60$
26429 04/30/2016 Waste Management of Oregon 6,420.87Refuse Service 6,420.87$
25637 04/14/2016 Ricoh Americas Corporation 3,200.5425681 04/14/2016 Ricoh Americas Corporation 3,200.54
Rental Equipment 6,401.08$
290671 04/26/2016 Beaverton School District #48 17,240.19Rental Facility 17,240.19$
290686 04/26/2016 Special Districts Association of Oregon 113,820.68SDAO/Workers Benefit Fund 113,820.68$
290593 04/15/2016 Native Ecosystems NW, LLC 7,489.50290598 04/15/2016 Portland State University 3,500.00290623 04/15/2016 Language Line Services 1,419.82
Technical Services 12,409.32$
Tualatin Hills Park andRecreation District
Accounts PayableOver $1,000.00
April 30, 2016 Page 4 of 4
Check # Check Date Vendor Name Check Amount25643 04/14/2016 National Automotive Diagnostic Information Svc 1,300.0026312 04/14/2016 New Horizons Computer Learning Center 1,695.00290673 04/26/2016 Confidence Coach, LLC 4,975.00290685 04/26/2016 Portland Community College 5,000.00290710 04/29/2016 Karlean Lawson 2,509.46
Technical Training 15,479.46$
290662 04/25/2016 Integra Telecom 4,801.1026425 04/30/2016 AT&T Mobility 7,444.02
Telecommunications 12,245.12$
290687 04/26/2016 THP Foundation 2,674.88THPF Reimbursed Sales 2,674.88$
ACH 04/06/2016 Western Equipment Distributors, Inc. 1,528.2325775 04/14/2016 Pacific Service Center 2,284.4426249 04/14/2016 Pacific Service Center 2,122.39
Vehicle & Equipment Services 5,935.06$
ACH 04/15/2016 Marc Nelson Oil Products, Inc. 1,775.07290689 04/26/2016 Tualatin Valley Water District 2,126.49
Vehicle Gas & Oil 3,901.56$
26430 04/30/2016 City of Beaverton 9,640.4126431 04/30/2016 Clean Water Services 2,653.2426432 04/30/2016 Tualatin Valley Water District 12,274.98
Water & Sewer 24,568.63$
Report Total: 1,451,439.28$
% YTD to FullCurrent Year to Prorated Prorated Fiscal YearMonth Date Budget Budget Budget
Program Resources:Aquatic Centers 531,074$ 2,488,610$ 2,311,916$ 107.6% 2,899,023$Tennis Center 116,918 915,947 967,815 94.6% 1,055,081Recreation Centers & Programs 894,220 4,039,882 4,517,326 89.4% 5,104,267Sports Programs & Field Rentals 218,189 1,203,613 960,596 125.3% 1,279,734Natural Resources 149,922 351,149 307,895 114.0% 362,215
Total Program Resources 1,910,323 8,999,201 9,065,547 99.3% 10,700,320
Other Resources:Property Taxes 73,037 27,274,713 26,878,105 101.5% 27,745,905Interest Income 10,015 79,446 64,479 123.2% 135,000Facility Rentals/Sponsorships 46,311 541,944 500,925 108.2% 560,000Grants 10,000 115,867 115,868 100.0% 626,458Miscellaneous Income 57,231 447,223 487,774 91.7% 581,407
Total Other Resources 196,594 28,459,193 28,047,152 101.5% 29,648,770
Total Resources 2,106,917$ 37,458,394$ 37,112,699$ 100.9% 40,349,090$
Program Related Expenditures:Parks & Recreation Administration 65,145 717,718 776,809 92.4% 948,845Aquatic Centers 300,672 3,159,751 3,350,153 94.3% 3,993,829Tennis Center 89,376 912,270 899,322 101.4% 1,075,276Recreation Centers 374,833 4,012,072 4,233,516 94.8% 5,075,834Programs & Special Activities 121,113 1,441,269 1,362,042 105.8% 1,607,944Athletic Center & Sports Programs 117,346 1,354,845 1,534,220 88.3% 1,848,972Natural Resources & Trails 139,872 1,382,567 1,538,772 89.8% 1,887,563
Total Program Related Expenditures 1,208,357 12,980,492 13,694,834 94.8% 16,438,263
General Government Expenditures:Board of Directors 8,148 130,545 154,573 84.5% 236,900Administration 237,898 1,759,848 1,908,659 92.2% 2,242,239Business & Facilities 1,348,214 14,024,480 15,090,824 92.9% 18,236,151Planning 109,843 1,070,025 1,107,304 96.6% 1,337,057Capital Outlay 72,868 2,383,902 6,069,059 39.3% 6,444,551Contingency/Capital Replacement Reserve - - - 0.0% 3,150,000
Total Other Expenditures: 1,776,971 19,368,800 24,330,419 79.6% 31,646,898
Total Expenditures 2,985,328$ 32,349,292$ 38,025,254$ 85.1% 48,085,161$
Revenues over (under) Expenditures (878,411)$ 5,109,102$ (912,555)$ -559.9% (7,736,071)$
Beginning Cash on Hand 8,437,058 7,736,071 109.1% 7,736,071
Ending Cash on Hand 13,546,160$ 6,823,516$ 198.5% -$
Tualatin Hills Park & Recreation District
General Fund Financial SummaryApril, 2016
[6C]
Tualatin Hills Park and Recreation DistrictGeneral Fund Financial Summary
April, 2016
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Program Revenues Property Taxes Other Revenues
General Fund Resources
CurrentYTD
ProratedBudget
PreviousYTD
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
General Fund Expenditures
CurrentYTD
ProratedBudget
PreviousYTD
[6D]
MEMO
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
DATE: May 18, 2016 TO: Doug Menke, General Manager FROM: Keith Hobson, Director of Business and Finance
RE: Garden Home Recreation Center Seismic Upgrade Project
Introduction Staff is seeking board of directors’ approval of the lowest responsible bid for the construction of the Garden Home Recreation Center Seismic Upgrade project.
Background The project was advertised for bid on May 2, 2016. The bid opening was held on May 17, 2016 and the district received a total of two bids. The lowest responsible bid came from Cedar Mill Construction Co., with a base bid of $366,600. The construction estimate as determined by an independent consultant was $368,380 including contingency. Staff has reviewed their bid and has determined they have submitted a responsive and qualified bid.
The project budget is $503,230. Based on the current estimated total project cost of $550,700, there is a budget shortfall of $47,470. The project shortfall will be covered by savings from completed projects within the 2008 bond facility rehabilitation category. A breakdown of the project costs is provided below.
Budget Information
Budget Item Current Project Cost
Project Budget $503,230
Construction contract $366,600 (lowest responsible bid)
Contingency 7.5% $27,500
Soft costs $156,600
Total project estimate $550,700
Project budget variance (over) under ($47,470)
All permit documents have been submitted to the City of Beaverton. Staff expects the permits to be issued by the end of June.
Page 2 of 2
Benefits of Proposal Approval of the request will enable staff to complete a project commitment of the 2008 Bond Measure, which will provide a significant upgrade to patron and staff egress safety during a seismic event. Damage to building components will be reduced by the addition of seismic joints between major building elements. Potential Downside of Proposal The partial shutdown of the main access point between the two wings of the facility is the only potential downside of this project; however, accessibility between the buildings will be available via alternate routes. The building will otherwise remain open to the public during construction.
Action Requested Board of directors’ approval of the following items:
1. Acceptance of the lowest responsible bid, for the amount of $366,600. 2. Authorization for the General Manager or his designee to execute the contract.
[7A]
MEMO
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
DATE: May 24, 2016 TO: Doug Menke, General Manager FROM: Aisha Panas, Director of Park & Recreation Services
RE: Americans with Disabilities Act Access Audit and Transition Plan Update
Introduction The following is an update on the district’s Americans with Disabilities Act (ADA) Access Audit and Transition Plan, which is currently underway.
Background Under Title II of the ADA, the district is required to conduct an evaluation of its existing park and recreation facilities to determine whether there are elements that adversely affect the full participation of individuals with disabilities. According to the U.S. Department of Justice ADA Guidance and Material, such evaluation shall include: “A physical assessment of all facilities where programs, services, and activities occur and steps to be taken to remedy any physical barriers that may exist.” Following the release of a request for proposals in July 2015, the district engaged MIG, Inc. to perform an ADA Access Audit and Transition Plan of district facilities, parks, and trails. To date, MIG has completed the site audits at our parks, facilities and regional trails, has held one public meeting and has developed the initial draft of the ADA Access Audit and Transition Plan. Staff are currently in the process of reviewing and commenting on this document. The audit includes a review of our parks and facilities and lists all of the ADA barriers that exist. The audit also includes recommendations on how to remove the barriers, along with a general cost impact for each item. The provided costs do not currently include associated soft costs and will need to be evaluated on a case-by-case basis. The draft document separates each barrier into several categories and provides a timeline for completion of each item. The categories include:
1) Projects that could be completed by district staff within one to three years, 2) Small capital projects that could be completed within five to ten years, and 3) Large capital projects that could be considered within ten to fifteen years.
The plan also includes a spreadsheet for district staff to track the progress of each identified barrier’s completion.
Next Steps Staff anticipates presenting the draft ADA Access Audit and Transition Plan to the board of directors at the August meeting. In September, a second public open house will be held to receive input from the public regarding the draft ADA Access Audit and Transition Plan. At the October board meeting, staff will present the final plan and seek board approval. Following the approval of the ADA Access Audit and Transition Plan, the district will be in compliance with Title II of the ADA.
[7B]
MEMO
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
DATE: May 31, 2016 TO: The Board of Directors FROM: Doug Menke, General Manager
RE: General Manager’s Report for June 6, 2016
Ridgewood View Park and Reservoir Project with Tualatin Valley Water District THPRD was approached by the Tualatin Valley Water District (TVWD) in the spring of 2012 regarding a need to replace their non-functioning reservoirs at Ridgewood View and Reservoir Park. The reservoir design at Ridgewood View Park included the need to stage construction on the park site. In exchange for the use of the park for staging, TVWD agreed to make improvements to Ridgewood View Park. The THPRD board approved a master plan in April 2013 and an IGA was signed in April 2014. The improvements for Ridgewood View Park include an enhanced parking area and hard surface ADA loop pathway, new traditional and nature play areas, a picnic shelter and drinking fountain, a bocce ball court, a grassy open space area, a gravel forest loop path with a pedestrian bridge, and two tennis courts on the reservoir roof top. One of those courts will also have an overlay of two pickleball courts.
The construction of the reservoir has been underway since late September 2014 and is nearing completion. Installation of the pipelines within the neighborhood streets and the gravel loop path with the pedestrian bridge in the wooded area are complete. Work on the park site has begun with construction of infiltration planters that are designed to accept all of the runoff on-site even during high storm events. Grading of the loop path and curbs has started, as has the drainage for the play areas. The current schedule indicates substantial completion in late July and final completion of the reservoir and park work by August. TVWD is planning an open house for September and has invited THPRD to participate.
The Ridgewood View Park & Reservoir Project received the Institute for Sustainable Infrastructure's (ISI) Envision rating system's Gold Award this year. This is the first joint water storage reservoir and park facility to receive an ISI Envision award, and is also the first Envision award for Oregon and the 11th nationwide.
Teen Programming: Cupcake Wars The district’s teen programming committee is tasked with creating engaging events that target the age demographic of 13-18 years old. The latest event, Cupcake Wars, was held April 15 at Cedar Hills Recreation Center. There were 17 teens in attendance. The event was based on the popular TV show of the same name and consisted of teams creating two cupcakes from scratch. The teens had to work together to be creative, clean their work stations, and present their best product to the judges. Two members of THPRD’s Park Patrol took on the task of judging the cupcakes and engaging the participants in discussions of their creative thought process and teamwork. Program evaluations were collected from participants with positive feedback and an interest in more programs of a similar theme.
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New Board of Directors Meeting Schedule A new regular board meeting schedule has been proposed for the board’s consideration. The current meeting schedule of the first Monday of the month is suggested to change to the second Tuesday of the month. This schedule change would help alleviate meetings that have been consistently rescheduled in the past due to holidays such as Thanksgiving, New Year’s Day, and Labor Day. The new meeting schedule is proposed to begin in August.
The following dates are proposed for the board of directors meeting schedule through the end of the calendar year:
� June Budget Adoption Meeting – Monday, June 20 � July Regular Board Meeting – No Meeting Scheduled � August Regular Board Meeting – Tuesday, August 16 (third Tuesday in August)� September Regular Board Meeting – No Meeting Scheduled � October Regular Board Meeting – Tuesday, October 11 � November Regular Board Meeting – Tuesday, November 8 � December Regular Board Meeting – Tuesday, December 13
[8A]
MEMO
Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org
DATE: May 24, 2016 TO: Doug Menke, General Manager FROM: Aisha Panas, Director of Park & Recreation Services RE: National Recreation & Park Association Gold Medal Award For the past five years, THPRD has directed resources toward updating our comprehensive and strategic plans, establishing a service assessment and cost recovery philosophy, and developing five functional plans to guide the work of our staff. We have also hired dedicated staff in the areas of marketing and diversity. In recognition of this work, we believed now was the time to compare ourselves with other high-performing organizations across the nation and seek the highest achievement from the National Recreation and Park Association (NRPA) – the Gold Medal Award.
In November 2015, a team consisting of eleven staff members was developed to position THPRD as a contender for the Gold Medal Award. We sought to utilize this team approach as a staff development opportunity, and involved employees from all levels and departments in the organization. We submitted extensive information about our facilities and programs through NRPA’s Proragis data system and provided answers to a variety of questions regarding what makes THPRD an outstanding park and recreation agency. This information was submitted to NRPA on March 23, 2016. A copy of our essay responses for the application is attached.
On April 29, THPRD was announced as one of four finalists in Class II, which includes agencies serving populations of 150,001 to 400,000. The winners of the Grand Plaque Award in each class will be named in St. Louis at the 2016 NRPA Annual Conference, held in October 2016. The team’s work continues with creation of a video, and the submission of photographs and an organizational description to support our application.
At the June 6 board meeting, staff will present a short video posted to our website in accordance with the requirements of being named an NRPA Gold Medal Finalist. The video shows how our agency is unique and outstanding, capturing images that support the application submitted in March. The five minute-long video will be evaluated by the NRPA Gold Medal Committee in conjunction with the Proragis data and the application to determine the Grand Plaque Award winners.
NRPA Gold MedalApplication
Public SupportA $100 million bond measure (approved by voters amid a struggling economy) is now in its seventh year of yielding land acquisitions, new and redeveloped parks, natural area restoration, athletic fields, trail development, facility rehabilitation and expansion, ADA access improvements, and capital improvements.
Commitmentto InclusionOur Access for All initiative underlines our unified commitment to providing recreational amenities to historically underserved populations. Inclusion efforts, driven by dedicated full-time staffers, support adaptive recreation programs, scholarships, an ADA transition plan, an inclusive purchasing policy, translation services, bilingual pay incentives, and fundraising to build the first sports field in Oregon for athletes of diverse abilities (among other amenities).
A True CommunityTHPRD is energized by contributions from 3,700 community volunteers, who donated 52,000 hours of service last year. Staff liaisons serve 15 neighborhood organizations, which helps THPRD remain responsive at the grass roots level. Strategic partnerships with other government agencies, corporations (e.g., Providence Health, Portland Timbers, etc.), and a supportive foundation help advance our mission.
Question #15What makes your agency “outstanding”? Please cite three specific examples that capture the outstanding nature of your agency as you serve your unique community.
Serving the greater Beaverton, Ore., community since 1955,THPRD has never been more vibrant.
NRPA Gold MedalApplication
Question #16Tell us your story about how your agency positively impacts the community you serve. Share with us 5 actions.
THPRD’s expansive scholarship program provides recreational opportunities to residents who cannot afford typical program fees. In three years, 15,000+ scholarships have funded nearly $2.4 million toward program participation.
Flourishing partnerships with healthcare organizations, including Medicare, support healthy aging programs (SilverSneakers�, Silver&Fit�) that provide free fitness classes and facility use to 1,200 qualifying residents. Similar partnerships with Rx PLAY and FamilyCare Health allow free facility use to families and children battling obesity and inactivity.
The area’s leading provider of swim lessons, we support water safety with USA
Swimming Foundation’s free lesson program, a life-jacket loaner program, and National Water Safety Month promotion. Our adaptive aquatics program has taught swimming to about 2,700 residents with disabilities in the past three years. Our Women-only Swim and a new partnership with Muslim Educational Trust School provide water education to our community’s expanding immigrant population.
Last year, about 20,000 participants enjoyed our Rec Mobile and Nature
Mobile, which visit low-income neighborhoods, parks, schools, and THPRD events to provide games, activities, creative projects, active recreation, and healthy meals.
Our Park Patrol ambassadors canvass about 90 parks, greeting neighbors, investigating resident concerns, enforcing our smoke-free parks initiative, and ensuring the safety of visitors in our well-maintained assets.
NRPA Gold MedalApplication
Question #17There are few resources more critical than public support, citizen involvement, and staff engagement. Please identify one outstanding example for each of these three characteristics.
Public SupportSince passing the 2008 bond measure, our community has continued to demonstrate overwhelming support. More than $1 million has been raised in support of Oregon’s first inclusive multi-sport field and other adaptive amenities at a 21.5-acre community park scheduled to open in 2017. Our first “Access for All” campaign includes support from Tualatin Hills Park Foundation, individuals, community partners, and local businesses.
Citizen InvolvementA good idea can come from anywhere – a Twitter comment recently prompted the installation of new diaper-changing tables, and input from informal volunteer “friends groups” has yielded several new amenities, including an outdoor fitness circuit. More formally, three citizen advisory committees guide the planning of nature & trails, parks & facilities, and programs & events,
while budget and bond oversight committees provide guidance in their two key areas.
Staff EngagementTo increase staff engagement and productivity, THPRD management have embraced a collaborative leadership model. Remarkably, more than 60% of full-time staff participate on process improvement committees, empowered to address topics such as policy reviews, ADA accessibility updates, capital improvements, employee retention, and future trend forecasting. While still upholding required executive and legal processes, senior management have improved staff camaraderie and collaboration and prepared their own successors by formally mentoring emerging leaders.
NRPA Gold MedalApplication
Question #18Public entities have been increasingly called upon to demonstrate the results of their services and practices to decision-makers and the general public. Please share with us 3 results you have measured.
Strategically placed trail counters along THPRD’s heavily used trail network provide data to help secure grants for new segments, prioritize surfacing conditions, and bolster intergovernmental collaboration regarding trail safety. This data has supported construction of 6.76 miles of new trails and eight road crossings over three years. The data illustrates the community benefit: usage typically increases – up to 15,000 additional visits annually – after new segmentconstruction.
THPRD has created functional plans in five key areas to measure growth and service levels. The Athletic Facilities plan, for example, analyzed field hours available and used, by field type and sport. This baseline data, coupled with population projections and ongoing measurement, will help us identify emerging sports and better enable us to plan what types of fields to develop and where. Planning teams inventoried existing amenities and solicited feedback through neighborhood meetings, key user group presentations, and social media.
To ensure THPRD is meeting bond objectives and using funds as planned, a bond oversight committee tracks progress of the voter-approved measure. The committee meets at least twice annually and produces a robust annual report that summarizes accomplishments (e.g., 98 acres of new land and 53 construction projects over the last three years) and provides a snapshot of remaining projects and funds.
NRPA Gold MedalApplication
A 2016 finalist for the Oregon Innovation Award, THPRD prides itself on innovation.
Question #19Park and recreation agencies have long been known for creativity and innovation. Please identify and briefly explain three innvoations.
An extensive partnership with Beaverton School District (BSD) includes recent land acquisitions that will soon yield community parks near two schools. Those deals expand an already successful intergovernmental agreement that maximizes facility use and public resources. THPRD receives priority access to school gyms, fields, and tennis courts for programming; in exchange, THPRD provides
field maintenance and priority access to our fields and pools.
THPRD’s Security Operations Department developed a parent reunification program with BSD to provide a safe location for parents to reunite with children in the event of a traumatic school event (e.g., shooting, bomb threat). This plan is endorsed by local law enforcement, the county’s emergency management division, and
the Department of Homeland Security. Through our Shelter-in-Place program, our facilities are equipped to provide shelter and basic supplies for 72 hours following a traumatic event such as a major earthquake – a concern of many in ourregion.
THPRD’s Leadership Academy addresses staff development and succession planning by transferring organizational knowledge over the course of three years. Tiers I and II provide a base level understanding of THPRD and skill development training. Tier III is a team capstone project addressing a district challenge such as valuing part-time employees or overcoming language barriers in our service delivery. Tier IV is a leadership development program in which employees work with an internal mentor and external executive coach.
NRPA Gold MedalApplication
Question #20In what ways has your agency addressed the NRPA Pillar of Social Equity?
Oregon Rehabilitation Association’s Public Employer of the Year, THPRD is committed to social equity. THPRD funded a 2014 assessment by Portland State University and, subsequently, an eight-month PSU fellowship. This external oversight and an employee climate survey (95% of full-time employees responded!) informed our long-term planning. Our new community outreach roadmap is centered on trust-building, cultural humility, and strengthening community relationships. Dedicated
full-time employees oversee internal and external
implementation, including a Spanish language website and development of the Equity Seminar Series, which provides training (e.g., “serving transgender youth,” “communicating through language barriers”) to city, school district, and THPRD employees. Many additional programs – including mobile recreation, scholarships, an ADA transition plan, and abundant adaptive recreation programs – support this commitment.
NRPA Gold MedalApplication
Question #21In what ways has your agency addressed the NRPA Pillar of Health and Wellness?
The Elsie Stuhr Center, exclusively for our rapidly growing 55+ population, includes an expanded 2,436-square-foot fitness room. Strength/mobility benchmark testing inspire patrons, including 4,900 remote participants in Wellness on Wheels. Annually, the center accommodates 60,000+ class visits and serves 275,900 meals.
Nutritious, balanced meals keep THPRD kids healthy, too. A USDA program will provide ~41,000 healthy meals at THPRD’s afterschool programs; a Beaverton School District partnership provides 11,000+ lunches to low-income neighbors participating in our out-of-school time summer programs.
In 2014, THPRD’s 3,600 acres of parks and natural areas became smoke-free. In 2016 we worked with city and county regulators to control recreational marijuana sales near THPRD facilities such as athletic, recreation, and swim centers that feature children’s programming.
NRPA Gold MedalApplication
Question #22In what ways has your agency addressed the issue of conservation?
Partnerships and volunteer programs support watershed-scale improvements, including 100,000+ native plantings each year. Local nonprofit SOLVE recognized a THPRD employee who coordinated 13,792 natural resource volunteer hours last year. A fruitful partnership with Clean Water Services supports stream and habitat restoration at five natural area sites.
THPRD joined Portland General Electric’s Clean Wind Program Platinum (highest level) to source
100% of our electricity from renewable resources. We are an EcoBiz-certified agency
that conducts an annual greenhouse gas emissions inventory and participates in a Strategic Energy Management cohort.
Maintenance supervisors initiated a “zone management” model and installed high-capacity, solar-powered trash receptacles to reduce fleet usage by nearly 13,000 miles. Similarly, last summer we reduced irrigation at 73% of our park sites.
NRPA Gold MedalApplication
Question #23What challenges has your community and/or agency experienced over the past 3 years and what steps or actions have you taken to resolve these challenges?
Meeting the diverse needs of our community in the face of changing demographics is THPRD’s greatest challenge. Beaverton has the fastest growing immigrant population in Oregon: 1 in 8 Beaverton residents are not fluent in English. To address patrons’ evolving needs, THPRD increased its community outreach and diversity and inclusion efforts. We initiated a bilingual pay incentive and required front-line positions to be fluent in Spanish. We passed a language access policy for
providing high-quality service to non-English-speaking patrons, including through telephonic interpretation services and more Spanish print materials.
Over the past two years THPRD also saw increasing requests to use our facilities under special circumstances based on cultural practices, specifically from the Muslim community. In response, THPRD developed a Women-only Swim program which provides female-only staff, an appropriate physical
layout for privacy, and ample time between programs for transitions. These monthly swims, open to all women in our community and children under 5, have tripled in attendance.
Policy revision is another key strategy to boost engagement of underrepresented participants in our programs. We loosened our age requirement to allow families to attend fitness classes together and relaxed our rules on identification requirements. Coupled with improved language access, these changes provide a more welcoming atmosphere and have greatly increased participation.
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Page 2 of 5
Aquatics Sharon Hoffmeister, Superintendent of Aquatic Program Services
1. The Make a Splash classes (one-week of free swim lessons) are full at all four sites (Aloha, Beaverton, Aquatic Center and Somerset) where we are offering the program. Some are on wait lists, so staff is looking to see if we can add more instructors to expand our offerings.
2. June is a busy month with the start of summer programming. Staff prepare for summer with training and orientation. This year includes the recertifying of all lifeguarding staff. Recertification, using the American Red Cross Lifeguard Training program, is completed every two years.
Maintenance Jon Campbell, Superintendent of Maintenance Operations
1. The community garden season is in full swing. The plots are over 94% full (327 out of 349 are rented). Water is on at all sites, recycled chips have been delivered, green waste pick-up has begun, and fence lines are being maintained. Maintenance staff is also monitoring for neglected plots and providing quarterly photos to the garden coordinator.
2. Parks staff prepared Memorial Park for the Memorial Day Service on Monday, May 30. The district provided bleachers, audio equipment, landscape services, and placed flags at the perimeter of the park early morning on Memorial Day. THPRD coordinates the program with the Beaverton Chapter of American Legion Post 124.
3. The Hazeldale Park hitting wall has been removed. Due to years of continuous graffiti and vandalism, it was decided by district staff, park neighbors and users, that the wall should be removed. Public outreach was conducted in the fall over several weeks and the wall was removed on May 10.
Natural Resources & Trails Management Bruce Barbarasch, Superintendent of Natural Resources & Trails Management
1. Intertwine Alliance. Staff are working with the Alliance on a Washington County Summit to connect with new partners around the theme of health. Staff are also co-leading an Alliance working group focusing on pollinators.
2. Fanno Creek Grants. Staff applied for Oregon Watershed Enhancement Board and Metro Nature in Neighborhoods Capital Grant funds for a major project at the Fanno Creek Greenway. If successful, staff would augment a bond habitat restoration project by removing a culvert that is a barrier to fish movement and replace it with a bridge.
3. Preschool Enrollments. All school-year length nature preschools for 2016-17 are full. Through the expansion of the seasonal Preschool Explorer’s program, staff were able to accommodate an additional 45 patrons off the wait list, increasing capacity by nearly a third.
4. Bethany Lake Tree Management. Staff are working out the final details of a tree management plan for the north shore of Bethany Lake. After a home was struck by a falling tree during the winter (no one was hurt), the grove along Rock Creek was evaluated for health and human safety. After a public outreach process, the plan will be implemented starting this summer.
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Planning, Design & Development Steve Gulgren, Superintendent of Design & Development
Jeannine Rustad, Superintendent of Planning
1. Grant updates. The district’s grant application of $400,000 for a Land and Water Conservation Fund Outdoor Recreation Legacy Partnership Program for the development of the Duncan/Biles property was one of two submitted to the state. Given that the state can submit two to the National Park Service for consideration, it is expected ours will be forwarded to NPS. Notice of grant awards is expected in January 2017.
The district applied for a ConnectOregon VI grant application in the amount of $400,000. The project scored 8th out of 22 bicycle and pedestrian projects statewide and 6th out of 16 by the Region 1 Area Commission on Transportation. The next steps in the process are review and hearings by the Oregon Transportation Committee (June/July 2016) and decision on the final grant project list (August 2016).
2. The West Slope Neighborhood Association Committee (NAC) has approached the district about a potential community garden as an interim use of the Wilson Property. They are proposing using one acre for a community garden and would handle permitting. The NAC indicated they would apply to the City of Beaverton for a matching grant to help fund the garden. The big question is whether there is water readily available on site, as the well has been capped. The district’s recently approved five-year capital improvement project list shows potential master planning of the property in FY 2018/19. The Parks Advisory Committee will discuss parameters for interim uses of park property.
3. South Cooper Mountain Area and Connectivity. THPRD staff recently attended a meeting with City of Tigard and Beaverton planning staffs to discuss future planning opportunities and connectivity of the South Cooper Mountain area, especially relating to the Beaverton School District (BSD). The River Terrace development in the City of Tigard is located south of Scholls Ferry Road near the new BSD high school, and will have approximately 560 new homes that are included in the BSD. The meeting focused on potential opportunities that could be explored to make better connections from the River View Terrace development to Beaverton and BSD which would connect the new communities in a holistic planning approach. THPRD can partner in the planning efforts through its recently approved Trails Functional Plan which includes a trail system in the South Cooper Mountain area. Staff from all three agencies will continue to meet periodically to work on potential opportunities.
4. The Westside to Waterhouse Trail Connection Project is underway. Benchmark Contracting was awarded the construction bid at the March 7, 2016 board meeting, and construction mobilization took place on April 25 at the west end of the project with the installation of the construction entrance off Merlo Road. Work to-date includes installation of a culvert at the west end of the project, grading of the trail, and placement of fabric and base rock from the trestle to Merlo Road. The trestle has been prepared for structural upgrades, which will continue through the end of May. Benchmark will begin concentrating work on the eastside of the project with the installation of a culvert, removal of the remaining ties and rails and grading for future paving. Safety upgrades to the Merlo Station and installation of an enhanced mid-block crossing of Merlo Road is scheduled to be constructed in late summer. The trail is scheduled to be completed in September of this year.
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Recreation Eric Owens, Superintendent of Recreation
1. Cedar Hills Recreation Center partnered with the Department of Fish and Wildlife (DFW) on May 7 to host a family fishing day at Commonwealth Lake. DFW stocked the lake, supplied all of the fishing gear and brought in volunteers to staff the event. Beautiful weather contributed to the 400+ participants.
2. Cedar Hills Recreation Center’s middle school track program partnered with Youth Runner magazine to participate in the National Run-A-Mile Day. Over 1,500 middle school students ran a mile at Stoller Middle School during their scheduled physical education classes on May 23 and 24. The event has grown from 750 runners in 2015 to 1,500 this year. Youth Runner magazine will run a feature article on the event later this summer.
3. Conestoga Recreation & Aquatic Center is celebrating community diversity through special programs and events every month in 2016. On May 20, in recognition of National Asian & Pacific Islander Month, staff held a night of free lessons in Kendo and Karate and members of a New Zealand Rugby team demonstrated a Haka. Outside the center, the splash pad has been popular with an April attendance of 739 children, up from 19 in April 2015.
4. Garden Home Recreation Center received a Community Partner Appreciation Award on May 20 from Aloha-Huber Park Elementary School for participation in the holiday giving tree.
5. Garden Home Recreation Center is preparing for seismic upgrades to begin this summer. Plans are in progress to help safely route patrons through the building during construction. The outside covered area demolition and construction will take place after summer programs have been completed.
6. The Elsie Stuhr Center will celebrate National Senior Health & Fitness Day on June 25. Participants will get the opportunity to learn about our health and wellness programs and participate in a heart healthy fitness session “Let’s Get Moving.” Refreshments and prizes will also be provided.
Security Operations Mike Janin, Superintendent of Security Operations
1. On May 25, Security Operations hosted a four hour tabletop exercise regarding the implementation of the Parent Reunification Plan on the HMT campus. 38 individuals attended which included key THPRD HMT facility managers, law enforcement, City of Beaverton Emergency Management, and the Beaverton School District. Many key roles and responsibilities were discussed. Attendees left the exercise with a better understanding of what planning has been accomplished and what work is left to be done.
Sports Deb Schoen, Interim Superintendent of Sports
1. Tennis staff is in the midst of Davis Cup preparations with a lengthy list of important details with exact timing requirements. Staff have been collaborating with many partners
Page 5 of 5
to successfully present this major event. This experience is providing staff development opportunities that could not have been gained, or experienced, in any other setting.
2. Adaptive and Inclusive Recreation staff is transitioning to their new location on the HMT complex. Being located on the campus will allow for greater utilization of existing support staff as our programs in this area continue to grow.
Business Services Ann Mackiernan, Interim Chief Financial Officer
Nancy Hartman Noye, Human Resources Manager Mark Hokkanen, Risk & Contract Manager Seth Reeser, Operations Analysis Manager Phil Young, Information Services Manager
1. Jeff Burgess, Training & Development Specialist, Bureau of Labor and Industries, presented the on-site training session Workplace Accommodations during the month of May. Jeff provided an overview of the employer’s responsibilities under the American with Disabilities Act (ADA) and best practices for responding to and meeting the needs of an employee’s request for accommodation, including: sincerely held religious beliefs, injured workers, victims of domestic violence, stalking or harassment, and mental/physical disabilities. Thirty-five supervisors attended the training.
2. Summer class registration began on Saturday, April 16, with both phone-in registration and web registration beginning at 8 am. Staff responded to 589 phone calls on Saturday, with 14% of the day’s invoices, 7% of the revenue and 12% of the classes being processed by phone-in operators. Our website performed very well, processing over 3,621 invoices on Saturday. During the first 15 minutes of registration, the website processed 45% of the invoices for the day. Also in the first 15 minutes, we had 152 classes reach their maximum enrollment; in total, 331 classes reached their maximum enrollment on opening day.
3. Operations Analysis has begun working with a consultant to perform an operational assessment of the district's information technology infrastructure and staffing needs. Specifically, the assessment will evaluate the district's present and future needs for its registration system including the suitability of the current staffing for an in-house solution or off-the-shelf solution.
4. The district’s Workers’ Compensation Experience Modification Rate (EMR) lowered from 0.75 to 0.72 for FY 2016/17. The EMR is used as a multiplier in computing the district’s Workers’ Compensation premiums. It is based on a scale of 1.00 being the average incident rate for similar work nationwide. The park & recreation agencies within Special District Association of Oregon average an EMR rate of 0.98. THPRD continues to be below the national average, and a leader in Oregon.
Sun
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Thu
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2 3
4
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12
13
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15
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25
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28
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2016
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Thu
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Sat
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5,50
0
-
3,
455
-
Com
plet
e3,
455
3,
455
2,
045
2,
045
Ext
erio
r lig
ht fi
xtur
es -
GH
RC
1,00
0
1,
000
1,
000
-
998
-
C
ompl
ete
998
998
2
2E
lect
rical
pan
el -
plac
emen
t ass
essm
ent
15,0
00
15,0
00
15,0
00
-
-
15,0
00
Bud
get
15,0
00
15,0
00
-
-O
utdo
or c
ourts
rela
mpi
ng -
HM
T Te
nnis
Cen
ter
1,60
0
1,
600
1,
600
-
2,59
4
-
C
ompl
ete
2,59
4
2,59
4
(994
)
(994
)Ti
le &
woo
d flo
or -
GH
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2,50
0
2,
500
2,
500
-
2,74
7
-
C
ompl
ete
2,74
7
2,74
7
(247
)
(247
)R
oof v
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over
s - A
quat
ic C
ente
r2,
500
2,50
0
2,50
0
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1,
248
-
Aw
ard
1,24
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1,24
8
1,25
2
1,25
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rnac
e - J
enki
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stat
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400
4,40
0
4,40
0
-
3,
050
-
Com
plet
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050
3,
050
1,
350
1,
350
HV
AC
Con
trols
- S
SC
1,20
0
1,
200
1,
200
-
1,18
0
-
C
ompl
ete
1,18
0
1,18
0
20
20
Res
troom
fixt
ures
(2 s
ites)
3,00
0
3,
000
3,
000
-
2,63
7
-
C
ompl
ete
2,63
7
2,63
7
363
363
Aut
o-flu
sh to
ilet v
alve
s - H
SC
1,00
0
1,
000
1,
000
-
1,16
7
-
C
ompl
ete
1,16
7
1,16
7
(167
)
(167
)M
ain
drai
n an
d ba
ckw
ash
flang
es -
BS
C4,
200
4,20
0
4,20
0
-
-
4,
876
Aw
ard
4,87
6
4,87
6
(676
)
(676
)W
ater
hea
ter -
Stu
hr C
ente
r2,
500
2,50
0
2,50
0
-
3,
307
-
Com
plet
e3,
307
3,
307
(8
07)
(8
07)
Pit
ladd
er (2
site
s)2,
000
2,00
0
2,00
0
-
2,
035
-
Com
plet
e2,
035
2,
035
(3
5)
(3
5)S
kim
gut
ter g
rate
s - C
RA
1,00
0
1,
000
1,
000
-
694
-
C
ompl
ete
694
694
306
306
Val
ve &
vac
uum
- S
omer
set W
est
2,35
0
2,
350
2,
350
-
2,22
1
-
C
ompl
ete
2,22
1
2,22
1
129
129
Sur
ge p
rote
ctio
n fo
r mul
tiple
pum
ps -
CR
A15
,000
15
,000
15
,000
-
27
0
12,3
50
Aw
ard
12,6
20
12,6
20
2,38
0
2,38
0H
ot w
ater
pum
ps -
CR
A4,
000
4,00
0
4,00
0
-
3,
195
-
Com
plet
e3,
195
3,
195
80
5
80
5B
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ash
valv
e - A
quat
ic C
ente
r5,
000
5,00
0
5,00
0
-
-
5,
000
Bud
get
5,00
0
5,00
0
-
-C
ircul
atio
n pu
mp
& m
otor
- R
SC
2,80
0
2,
800
2,
800
-
3,20
6
-
C
ompl
ete
3,20
6
3,20
6
(406
)
(406
)Fi
re S
uppr
essi
on (P
hase
1) -
Jen
kins
8,66
3
8,
663
8,
663
-
-
8,66
3
B
udge
t8,
663
8,
663
-
-
Win
dow
s (2
site
s)2,
000
2,00
0
2,00
0
-
1,
896
-
Com
plet
e1,
896
1,
896
10
4
10
4D
oors
(7 s
ites)
8,00
0
8,
000
8,
000
-
6,89
5
1,
105
Aw
ard
8,00
0
8,00
0
-
-G
ym m
ats
- CR
A2,
800
2,80
0
2,80
0
-
-
2,
800
Bud
get
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0
2,80
0
-
-E
rgon
omic
equ
ipm
ent f
ixtu
res
6,00
0
6,
000
6,
000
-
2,32
5
3,
675
Bud
get
6,00
0
6,00
0
-
-P
orta
ble
stag
e11
,206
11
,206
11
,206
-
11
,206
-
C
ompl
ete
11,2
06
11,2
06
-
-E
quip
men
t for
Spe
cial
Eve
nts
supp
ort
16,1
96
16,1
96
16,1
96
-
9,72
8
-
A
war
d9,
728
9,
728
6,
468
6,
468
Car
petin
g - H
MT
Com
plex
-
-
-
-
90
0
-
Com
plet
e90
0
90
0
(9
00)
(9
00)
HV
AC
val
ves
- CR
A-
-
-
-
2,53
2
-
C
ompl
ete
2,53
2
2,53
2
(2,5
32)
(2,5
32)
Dra
in p
ipe
- RS
C-
-
-
-
900
-
C
ompl
ete
900
900
(900
)
(900
)50
M S
econ
dary
hea
ting
mot
or-
-
-
-
3,84
5
-
C
ompl
ete
3,84
5
3,84
5
(3,8
45)
(3,8
45)
TOTA
L B
UIL
DIN
G R
EP
LAC
EM
EN
TS
5
57,5
43
5
57,5
43
557
,543
-
451
,149
88,7
80
5
39,9
29
5
39,9
29
17,6
14
17,6
14
BU
ILD
ING
IMP
RO
VE
ME
NTS
Aqu
a C
limb
5,00
0
5,
000
5,
000
- 1,
000
4,00
0
B
udge
t5,
000
5,
000
-
-
LED
Lig
htin
g - N
atur
e C
ente
r3,
300
3,30
0
3,30
0
-
3,30
0
-
C
ompl
ete
3,30
0
3,30
0
-
-C
arpe
t - G
HR
C2,
500
2,50
0
2,50
0
-
96
0
-
Com
plet
e96
0
96
0
1,
540
1,
540
Sha
ved
Ice
Mac
hine
- C
HR
C2,
400
2,40
0
2,40
0
-
1,
977
-
Com
plet
e1,
977
1,
977
42
3
42
3TO
TAL
BU
ILD
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IMP
RO
VE
ME
NTS
13,2
00
13,2
00
13,2
00
-
7,23
7
4,
000
11,2
37
11,2
37
1,96
3
1,96
3
AD
A P
RO
JEC
TSA
quat
ic L
ifts
(2 s
ites)
21,0
0021
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21,0
00
-
7,
189
96
Aw
ard
7,28
5
7,28
5
13,7
15
13,7
15Fr
ont d
esk
rede
sign
- H
SC
3,50
03,
500
3,
500
-
3,50
0
-
C
ompl
ete
3,50
0
3,50
0
-
-TO
TAL
AD
A P
RO
JEC
TS24
,500
24
,500
24
,500
-
10
,689
96
10,7
85
10,7
85
13,7
15
13
,715
TOTA
L C
API
TAL
OU
TLA
Y D
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4,55
7
3,
466,
071
2,97
8,48
0
6,
553,
037
6,
444,
551
386,
310
2,
383,
902
3,50
2,06
0
6,
272,
272
5,
885,
962
34
9,83
8
489,
516
Pag
e 2
of 4
Tual
atin
Hill
s Pa
rk a
nd R
ecre
atio
n D
istr
ict
Mon
thly
Cap
ital P
roje
ct R
epor
tEs
timat
ed C
ost v
s. B
udge
tTh
roug
h 4/
30/2
016
Des
crip
tion
Prio
r Yea
r Bud
get
Am
ount
Bud
get C
arry
over
to
Cur
rent
Yea
r
New
Fun
ds
Bud
gete
d in
C
urre
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ear
Cum
ulat
ive
Proj
ect B
udge
tC
urre
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ear
Bud
get A
mou
nt E
xpen
ded
Prio
r Ye
ars
Expe
nded
Ye
ar-to
-Dat
e E
stim
ated
Cos
t to
Com
plet
e B
asis
of
Estim
ate
Pro
ject
C
umul
ativ
e C
urre
nt Y
ear
Pro
ject
Cum
ulat
ive
Cur
rent
Yea
r (1
)(2
)(3
)(1
+3)
(2+3
)(4
)(5
)(6
)(4
+5+6
)(5
+6)
Proj
ect B
udge
tPr
ojec
t Exp
endi
ture
sEs
timat
ed T
otal
Cos
tsEs
t. C
ost (
Ove
r) U
nder
Bud
get
INFO
RM
ATI
ON
SER
VIC
ES D
EPA
RTM
ENT
INFO
RM
ATI
ON
TE
CH
NO
LOG
Y R
EP
LAC
EM
EN
TSW
orks
tatio
ns/N
oteb
ooks
8,50
0
8,
500
8,
500
-
1,94
4
6,
556
Bud
get
8,50
0
8,50
0
-
-S
erve
r Rep
lace
men
ts37
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37
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-
31
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get
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00
37,0
00
-
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N/W
AN
Rep
lace
men
t5,
000
5,00
0
5,00
0
-
-
5,
000
Bud
get
5,00
0
5,00
0
-
-P
rinte
rs/N
etw
ork
Prin
ters
5,00
0
5,
000
5,
000
-
1,56
0
3,
440
Bud
get
5,00
0
5,00
0
-
-TO
TAL
INFO
RM
ATI
ON
TE
CH
NO
LOG
Y R
EP
LAC
EM
EN
TS55
,500
55
,500
55
,500
-
34
,531
20
,969
55
,500
55
,500
-
-
INFO
RM
ATI
ON
TE
CH
NO
LOG
Y IM
PR
OV
EM
EN
TSP
CI C
redi
t Car
d R
eade
r10
,000
10
,000
10
,000
-
-
10
,000
B
udge
t10
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10
,000
-
-
Ado
be L
icen
ses
4,50
0
4,
500
4,
500
-
5,32
0
-
C
ompl
ete
5,32
0
5,32
0
(820
)
(820
)A
pplic
atio
n S
oftw
are
20,0
00
20,0
00
20,0
00
-
376
9,
143
Aw
ard
9,51
9
9,51
9
10,4
81
10
,481
IS D
isas
ter R
ecov
ery
Bac
kup
48,0
00
48,0
00
48,0
00
-
45,3
02
2,76
0
A
war
d48
,062
48
,062
(6
2)
(6
2)C
ompu
ter w
orks
tatio
ns a
nd m
onito
rs2,
400
2,40
0
2,40
0
-
-
2,
400
Bud
get
2,40
0
2,40
0
-
-TO
TAL
INFO
RM
ATI
ON
TE
CH
NO
LOG
Y IM
PR
OV
EM
EN
TS84
,900
84
,900
84
,900
-
50
,998
24
,303
75
,301
75
,301
9,
599
9,
599
TOTA
L IN
FOR
MA
TIO
N S
YSTE
MS
DEP
AR
TMEN
T-
-
14
0,40
0
140,
400
140,
400
-
85
,529
45
,272
13
0,80
1
13
0,80
1
9,
599
9,
599
MA
INTE
NA
NC
E D
EPA
RTM
ENT
FLE
ET
RE
PLA
CE
ME
NTS
Full
size
4x4
pic
kup
and
acce
ssor
ies
38,0
00
38,0
00
38,0
00
-
-
33,5
31
Aw
ard
33,5
31
33,5
31
4,46
9
4,46
9C
argo
van
25,0
00
25,0
00
25,0
00
-
24,4
81
-
Com
plet
e24
,481
24
,481
51
9
51
9P
TO Im
plem
ent -
mow
er8,
000
8,00
0
8,00
0
-
4,
842
-
Com
plet
e4,
842
4,
842
3,
158
3,
158
Infie
ld ra
kes
(2)
29,0
00
29,0
00
29,0
00
-
28,8
62
-
Com
plet
e28
,862
28
,862
13
8
13
872
" mow
ers
(2)
29,0
00
29,0
00
29,0
00
-
26,3
03
-
Com
plet
e26
,303
26
,303
2,
697
2,
697
52" m
ower
s (2
)16
,000
16
,000
16
,000
-
14
,334
-
C
ompl
ete
14,3
34
14,3
34
1,66
6
1,66
6Fi
eld
tract
or55
,000
55
,000
55
,000
-
49
,280
-
C
ompl
ete
49,2
80
49,2
80
5,72
0
5,72
0H
D u
tility
veh
icle
23,5
00
23,5
00
23,5
00
-
23,4
41
-
Com
plet
e23
,441
23
,441
59
59Fu
ll si
ze p
icku
p an
d ac
cess
orie
s32
,000
32
,000
32
,000
-
-
31
,495
A
war
d31
,495
31
,495
50
5
50
5U
tility
veh
icle
s (2
)29
,500
29
,500
29
,500
-
26
,785
-
A
war
d26
,785
26
,785
2,
715
2,
715
TOTA
L FL
EE
T R
EP
LAC
EM
EN
TS28
5,00
0
285,
000
285,
000
-
19
8,32
8
65,0
26
263,
354
263,
354
21,6
46
21
,646
BU
ILD
ING
MA
INTE
NA
NC
E E
QU
IPM
EN
T R
EP
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EM
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TSC
arpe
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mpo
oer (
BS
C)
1,00
0
1,
000
1,
000
-
1,00
4
-
C
ompl
ete
1,00
4
1,00
4
(4)
(4
)H
i-spe
ed b
urni
sher
(CR
A)
1,00
0
1,
000
1,
000
-
1,09
1
-
C
ompl
ete
1,09
1
1,09
1
(91)
(91)
Cou
rt sw
eepe
r bru
sh (H
MT
TC)
1,20
0
1,
200
1,
200
-
971
-
C
ompl
ete
971
971
229
229
TOTA
L B
LDG
MA
INT
EQ
UIP
ME
NT
RE
PLA
CE
ME
NTS
3,20
0
3,
200
3,
200
-
3,06
6
-
3,
066
3,
066
13
4
13
4
TOTA
L M
AIN
TEN
AN
CE
DEP
AR
TMEN
T-
-
28
8,20
0
288,
200
288,
200
-
20
1,39
4
65,0
26
266,
420
266,
420
21,7
80
21
,780
GR
AN
D T
OTA
L G
ENER
AL
FUN
D3,
574,
557
3,46
6,07
1
3,
407,
080
6,98
1,63
7
6,87
3,15
1
38
6,31
0
2,67
0,82
5
3,
612,
358
6,66
9,49
3
6,28
3,18
3
381,
217
52
0,89
5
Pag
e 3
of 4
Tual
atin
Hill
s Pa
rk a
nd R
ecre
atio
n D
istr
ict
Mon
thly
Cap
ital P
roje
ct R
epor
tEs
timat
ed C
ost v
s. B
udge
tTh
roug
h 4/
30/2
016
Des
crip
tion
Prio
r Yea
r Bud
get
Am
ount
Bud
get C
arry
over
to
Cur
rent
Yea
r
New
Fun
ds
Bud
gete
d in
C
urre
nt Y
ear
Cum
ulat
ive
Proj
ect B
udge
tC
urre
nt Y
ear
Bud
get A
mou
nt E
xpen
ded
Prio
r Ye
ars
Expe
nded
Ye
ar-to
-Dat
e E
stim
ated
Cos
t to
Com
plet
e B
asis
of
Estim
ate
Pro
ject
C
umul
ativ
e C
urre
nt Y
ear
Pro
ject
Cum
ulat
ive
Cur
rent
Yea
r (1
)(2
)(3
)(1
+3)
(2+3
)(4
)(5
)(6
)(4
+5+6
)(5
+6)
Proj
ect B
udge
tPr
ojec
t Exp
endi
ture
sEs
timat
ed T
otal
Cos
tsEs
t. C
ost (
Ove
r) U
nder
Bud
get
SDC
FU
ND
LAN
D A
CQ
UIS
ITIO
N
Land
Acq
uisi
tion
- Nor
th B
etha
ny1,
670,
131
1,62
1,86
3
-
1,
670,
131
1,62
1,86
3
48
,268
34
,644
1,
587,
220
Bud
get
1,67
0,13
1
1,62
1,86
3
-
-La
nd A
cqui
sitio
n (F
Y 1
5)1,
119,
869
838,
137
-
1,
119,
869
83
8,13
7
-
(37,
138)
87
5,27
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atch
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Und
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KEY
Bud
get
Est
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e ba
sed
on o
rigin
al b
udge
t - n
ot s
tarte
d an
d/or
no
basi
s fo
r cha
nge
Def
erre
dS
ome
or a
ll of
Pro
ject
has
bee
n el
imin
ated
to re
duce
ove
rall
capi
tal c
osts
for y
ear.
Aw
ard
Est
imat
e ba
sed
on C
ontra
ct A
war
d am
ount
or q
uote
pric
e es
timat
esC
ompl
ete
Pro
ject
com
plet
ed -
no a
dditi
onal
est
imat
ed c
osts
to c
ompl
ete.
Pag
e 4
of 4
Tual
atin
Hill
s Pa
rk a
nd R
ecre
atio
n D
istr
ict
Mon
thly
Bon
d C
apita
l Pro
ject
s R
epor
tEs
timat
ed C
ost v
s. B
udge
tTh
roug
h 4/
30/2
016
Var
ianc
e P
erce
nt o
f Va
rianc
e
Qua
d-ra
ntPr
ojec
t C
ode
Des
crip
tion
Initi
alPr
ojec
t Bud
get
Adju
stm
ents
Cur
rent
Tot
al
Proj
ect B
udge
t
FY 1
5/16
Exp
ende
d Pr
ior Y
ears
E
xpen
ded
Year
-to-D
ate
Tot
al E
xpen
ded
to D
ate
Est
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ed C
ost
to C
ompl
ete
Bas
is o
f Es
timat
e (C
ompl
eted
Ph
ase)
P
roje
ct C
umul
ativ
e C
ost
Est
. Cos
t (O
ver)
U
nder
Bud
get
Tot
al C
ost
Varia
nce
to
Bud
get
Cos
t Exp
ende
d to
Bud
get
Cos
t E
xpen
ded
to T
otal
Cos
t
(1)
(2)
(1+2
)=(3
)(4
)(5
)(4
+5)=
(6)
(7)
(6+7
)=(9
)(3
-9) =
(10)
(10)
/ (3
)(6
) / (3
)(6
)/(9)
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ND
CAP
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otti
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ield
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8
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888,
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5)
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Tota
l New
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UN
DAu
thor
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Use
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avin
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om B
ond
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min
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222,
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Ren
ovat
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op N
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ar M
ill P
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23
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New
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-
529,
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8,67
4
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100.
0%
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98-7
45-b
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ghbo
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rk -
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form
erly
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1,05
8,92
5
-
1,
058,
925
-
C
ompl
ete
1,05
8,92
5
46
5,99
3
30.6
%69
.4%
100.
0%SW
98-7
46-b
New
Nei
ghbo
rhoo
d Pa
rk -
SW Q
uadr
ant (
Altis
hin)
-
-
-54
7,79
4
3,90
2
55
1,69
6
-
Com
plet
e55
1,69
6
(551
,696
)
-100
.0%
n/a
100.
0%
SW98
-746
-cN
ew N
eigh
borh
ood
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- SW
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dran
t (H
ung
ease
men
t for
Roy
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ark)
-
-
-
60
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-
60
,006
-
C
ompl
ete
60,0
06
(6
0,00
6)
-1
00.0
%n/
a10
0.0%
SE98
-747
New
Nei
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d Pa
rk -
SE Q
uadr
ant (
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b)
1,
500,
000
1
5,54
7 1,
515,
547
2,56
2,02
5
47
,855
2,60
9,88
0
-
C
ompl
ete
2,60
9,88
0
(1
,094
,333
)
-7
2.2%
172.
2%10
0.0%
NW
98-7
48N
ew N
eigh
borh
ood
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(Nor
th B
etha
ny) (
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an)
1,50
0,00
0
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1,52
3,66
71,
629,
690
73
1,
629,
763
-
Com
plet
e1,
629,
763
(106
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)
-7.0
%10
7.0%
100.
0%U
ND
98-7
49N
ew N
eigh
borh
ood
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- U
ndes
igna
ted
-
1,3
63
1,36
3
-
-
-
-
R
eallo
cate
d-
1,
363
-100
.0%
n/a
0.0%
Sub-
tota
l New
Nei
ghbo
rhoo
d Pa
rks
9,00
0,00
0
154,
120
9,
154,
120
1
1,38
4,47
8
120
,262
11,5
04,7
40
20,
000
1
1,52
4,74
0
(2,
370,
620)
-25.
9%12
5.7%
99.8
%
UN
DAu
thor
ized
Use
of S
avin
gs fr
om N
ew C
omm
unity
Par
k La
nd A
cqui
sitio
n C
ateg
ory
-
1,65
5,52
1
1,65
5,52
1
-
-
-
-
N/A
- 1,
655,
521
n/a
n/a
n/a
UN
DAu
thor
ized
Use
of S
avin
gs fr
om C
omm
unity
Cen
ter /
Com
mun
ity
Park
Lan
d Ac
quis
ition
Cat
egor
y
-
715,
099
715,
099
-
-
-
- N
/A
-
715,
099
n/a
n/a
n/a
Tota
l New
Nei
ghbo
rhoo
d Pa
rks
9,00
0,00
0
2,
524,
740
11,
524,
740
1
1,38
4,47
8
120
,262
11,5
04,7
40
20,
000
1
1,52
4,74
0
- 0.
0%99
.8%
99.8
%
New
Com
mun
ity P
ark
Dev
elop
men
tSW
92-9
15SW
Qua
d C
omm
unity
Par
k &
Athl
etic
Fie
ld7,
711,
500
26
2,82
8 7,
974,
328
679,
486
59
0,20
2
1,26
9,68
8
12,0
24,9
91
Bi
d Aw
ard
13,2
94,6
79
(5,3
20,3
51)
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7%15
.9%
9.6%
Sub-
tota
l New
Com
mun
ity P
ark
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elop
men
t
7,
711,
500
26
2,82
8
7,97
4,32
8
679
,486
590
,202
1,2
69,6
88
12,0
24,9
91
1
3,29
4,67
9
(5,
320,
351)
-66.
7%15
.9%
9.6%
UN
DAu
thor
ized
use
of s
avin
gs fr
om B
ond
Faci
lity
Reh
abili
tatio
n ca
tego
ry
1,
300,
000
1,
300,
000
-
-
N/A
-
1,
300,
000
n/a
UN
DAu
thor
ized
use
of s
avin
gs fr
om B
ond
Adm
inis
tratio
n (Is
suan
ce)
cate
gory
1,40
0,00
0
1,40
0,00
0
-
-
N
/A
-
1,40
0,00
0 n/
aU
ND
Auth
oriz
ed u
se o
f SD
C fu
nds
2,25
0,00
0
2,25
0,00
0
-
- N
/A
-
2,25
0,00
0 n/
a
UN
DO
utsi
de F
undi
ng fr
om W
ashi
ngto
n C
ount
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etro
Tran
sfer
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ente
r Lan
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-
38
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1 38
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1
-
-
-
-
N/A
-
38
4,25
1n/
an/
an/
a To
tal N
ew C
omm
unity
Par
k D
evel
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ent
7,71
1,50
0
5,
597,
079
13,
308,
579
6
79,4
86
5
90,2
02
1
,269
,688
12
,024
,991
13,
294,
679
1
3,90
0 0.
1%9.
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6%
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udge
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udge
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ode
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ate
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ost
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Proj
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udge
tPr
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New
Com
mun
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ark
Land
Acq
uisi
tion
NE
98-8
81-a
New
Com
mun
ity P
ark
- NE
Qua
dran
t (Te
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)10
,000
,000
13
2,65
7 10
,132
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8,10
3,89
9
-
8,
103,
899
-
Com
plet
e8,
103,
899
2,02
8,75
8
20
.0%
80.0
%10
0.0%
NE
98-8
81-b
Com
mun
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ark
Expa
nsio
n - N
E Q
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/Will
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Wal
ker)
-
- -
373,
237
-
37
3,23
7
-
C
ompl
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373,
237
(3
73,2
37)
10
0.0%
n/a
100.
0%Su
b-to
tal N
ew C
omm
unity
Par
k
10,
000,
000
13
2,65
7
1
0,13
2,65
7
8
,477
,136
-
8,4
77,1
36
-
8,
477,
136
1,65
5,52
1 16
.3%
83.7
%10
0.0%
UN
DAu
thor
ized
Use
of S
avin
gs fo
r New
Nei
ghbo
rhoo
d Pa
rks
Land
Acq
uisi
tion
Cat
egor
y
-
(1,6
55,5
21)
(1,
655,
521)
-
-
-
- N
/A
-
(
1,65
5,52
1)n/
an/
an/
aTo
tal N
ew C
omm
unity
Par
k
10,
000,
000
(1
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)
8,47
7,13
6
8
,477
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-
8,4
77,1
36
-
8,
477,
136
-
0.0%
100.
0%10
0.0%
Ren
ovat
e an
d R
edev
elop
Com
mun
ity P
arks
NE
92-9
16C
edar
Hill
s Pa
rk &
Ath
letic
Fie
ld6,
194,
905
20
4,01
2 6,
398,
917
223,
116
41
,970
265,
086
7,84
0,73
1
Mas
ter P
lann
ing
8,10
5,81
7
(1
,706
,900
)
-2
6.7%
4.1%
3.3%
SE92
-917
Schi
ffler
Par
k3,
598,
700
7
4,40
3 3,
673,
103
2,63
3,08
4
-
2,
633,
084
-
Com
plet
e2,
633,
084
1,04
0,01
9
28
.3%
71.7
%10
0.0%
Tota
l Ren
ovat
e an
d R
edev
elop
Com
mun
ity P
arks
9,79
3,60
5
278,
415
10,
072,
020
2,8
56,2
00
41,9
70
2
,898
,170
7
,840
,731
10,
738,
901
(66
6,88
1)-6
.6%
28.8
%27
.0%
Nat
ural
Are
a Pr
eser
vatio
n - R
esto
ratio
nN
E97
-963
Rog
er T
ilbur
y M
emor
ial P
ark
30,8
46
979
31
,825
1,
357
6,
865
8,
222
23
,452
Pl
anni
ng31
,674
151
0.5%
25.8
%26
.0%
NE
97-9
64C
edar
Mill
Par
k30
,846
9
84
31,8
30
201
1,00
0
1,20
1
8,79
9
Pr
epar
atio
n10
,000
21,8
30
68
.6%
3.8%
12.0
%N
E97
-965
Jord
an/J
acki
e H
usen
Par
k30
8,46
0
8,5
84
317,
044
29,9
06
5,
700
35
,606
21,7
94
Plan
ting
57,4
0025
9,64
4
81.9
%11
.2%
62.0
%N
W97
-966
NE/
Beth
any
Mea
dow
s Tr
ail H
abita
t Con
nect
ion
246,
768
7
,941
25
4,70
9
-
-
-
25
4,70
9
O
n H
old
254,
709
-
0.0%
0.0%
0.0%
NW
97-9
67H
anse
n R
idge
Par
k (fo
rmer
ly K
aise
r Rid
ge)
10,2
82
269
10
,551
8,
186
68
5
8,
871
4,
129
Prep
arat
ion
13,0
00(2
,449
)
-2
3.2%
84.1
%68
.2%
NW
97-9
68Al
lenb
ach
Acre
s Pa
rk41
,128
1,2
79
42,4
07
5,51
4
3,90
5
9,41
9
32,1
71
Prep
arat
ion
41,5
9081
7
1.
9%22
.2%
22.6
%N
W97
-969
Cry
stal
Cre
ek P
ark
205,
640
6
,114
21
1,75
4
5,
401
54
,000
59,4
01
40
,599
Pr
epar
atio
n10
0,00
011
1,75
4
52.8
%28
.1%
59.4
%N
E97
-970
Foot
hills
Par
k61
,692
1,1
72
62,8
64
46,1
78
-
46,1
78
-
Com
plet
e46
,178
16,6
86
26
.5%
73.5
%10
0.0%
NE
97-9
71C
omm
onw
ealth
Lak
e Pa
rk41
,128
7
78
41,9
06
30,8
09
-
30,8
09
-
Com
plet
e30
,809
11,0
97
26
.5%
73.5
%10
0.0%
NW
97-9
72Tu
alat
in H
ills N
atur
e P
ark
90,8
00
2
,323
93
,123
27
,696
-
27
,696
-
C
ompl
ete
27,6
9665
,427
70.3
%29
.7%
100.
0%N
E97
-973
Pion
eer P
ark
10,2
82
249
10
,531
7,
854
1,
567
9,
421
1,
026
Com
plet
e10
,447
84
0.
8%89
.5%
90.2
%N
W97
-974
Whi
sper
ing
Woo
ds P
ark
51,4
10
914
52
,324
48
,871
-
48,8
71
-
C
ompl
ete
48,8
713,
453
6.6%
93.4
%10
0.0%
NW
97-9
75W
illow
Cre
ek N
atur
e P
ark
20,5
64
389
20
,953
21
,877
-
21,8
77
-
C
ompl
ete
21,8
77(9
24)
-4
.4%
104.
4%10
0.0%
SE97
-976
AM K
enne
dy P
ark
30,8
46
711
31
,557
26
,048
818
26
,866
5,
834
C
ompl
ete
32,7
00(1
,143
)
-3
.6%
85.1
%82
.2%
SE97
-977
Cam
ille P
ark
77,1
15
1
,728
78
,843
61
,199
200
61
,399
10
,954
Plan
ting
72,3
536,
490
8.2%
77.9
%84
.9%
SE97
-978
Vist
a Br
ook
Park
20,5
64
635
21
,199
3,
044
1,38
0
4,
424
16,0
76
Pl
antin
g20
,500
699
3.
3%20
.9%
21.6
%SE
97-9
79G
reen
way
Par
k/Ko
ll C
ente
r61
,692
1,7
26
63,4
18
38,1
41
2,
327
40,4
68
22,5
32
Es
tabl
ishm
ent
63,0
0041
8
0.7%
63.8
%64
.2%
SE97
-980
Baum
an P
ark
82,2
56
2
,024
84
,280
30
,153
-
30,1
53
-
C
ompl
ete
30,1
5354
,127
64.2
%35
.8%
100.
0%SE
97-9
81Fa
nno
Cre
ek P
ark
162,
456
5,1
61
167,
617
5,14
7
26
,000
31,1
47
38,8
53
Pr
epar
atio
n70
,000
97,6
17
58
.2%
18.6
%44
.5%
SE97
-982
Hid
eaw
ay P
ark
41,1
28
1
,033
42
,161
34
,270
3,30
7
37
,577
4,
380
Pl
antin
g41
,957
204
0.
5%89
.1%
89.6
%SW
97-9
83M
urra
yhill
Par
k61
,692
1,0
31
62,7
23
65,7
12
-
65
,712
-
Com
plet
e65
,712
(2,9
89)
-4.8
%10
4.8%
100.
0%SE
97-9
84H
ylan
d Fo
rest
Par
k71
,974
1,3
42
73,3
16
62,1
21
-
62
,121
-
Com
plet
e62
,121
11,1
95
15
.3%
84.7
%10
0.0%
SW97
-985
Coo
per M
ount
ain
205,
640
6,6
16
212,
256
14
-
14
212,
242
On
Hol
d21
2,25
6-
0.
0%0.
0%0.
0%SW
97-9
86W
inke
lman
Par
k10
,282
2
41
10,5
23
5,89
4
-
5,
894
-
C
ompl
ete
5,89
44,
629
44.0
%56
.0%
100.
0%SW
97-9
87Lo
wam
i Har
t Woo
ds28
7,89
6
8
,357
29
6,25
3
95
,906
8,32
3
10
4,22
9
60
,771
Prep
arat
ion
165,
000
131,
253
44
.3%
35.2
%63
.2%
SW97
-988
Ros
a/H
azel
dale
Par
ks28
,790
7
22
29,5
12
12,7
54
-
12
,754
-
Com
plet
e12
,754
16,7
58
56
.8%
43.2
%10
0.0%
SW97
-989
Mt W
illiam
s Pa
rk10
2,82
0
3
,306
10
6,12
6
24
4
14
,915
15,1
59
90,9
67
Pl
anni
ng10
6,12
6-
0.
0%14
.3%
14.3
%SW
97-9
90Je
nkin
s Es
tate
154,
230
3,3
65
157,
595
132,
701
3,
780
136,
481
-
C
ompl
ete
136,
481
21,1
14
13
.4%
86.6
%10
0.0%
SW97
-991
Sum
mer
cres
t Par
k10
,282
1
93
10,4
75
7,98
7
-
7,
987
-
C
ompl
ete
7,98
72,
488
23.8
%76
.2%
100.
0%SW
97-9
92M
orris
on W
oods
61,6
92
1
,983
63
,675
0
-
0
63,6
75
O
n H
old
63,6
75-
0.
0%0.
0%0.
0%U
ND
97-9
93In
terp
retiv
e Si
gn N
etw
ork
339,
306
8,8
71
348,
177
295,
851
18
,336
314,
187
25,1
13
Si
gn F
abric
atio
n33
9,30
08,
877
2.5%
90.2
%92
.6%
NW
97-9
94Be
aver
ton
Cre
ek T
rail
61,6
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Def
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UN
D96
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/ (3
)(6
) / (3
)(6
)/(9)
Proj
ect B
udge
tPr
ojec
t Exp
endi
ture
s
Faci
lity
Reh
abili
tatio
nU
ND
95-9
31St
ruct
ural
Upg
rade
s at
Sev
eral
Fac
ilitie
s31
7,95
0
(194
,874
)12
3,07
6
11
0,90
4
1,
222
11
2,12
6
-
C
ompl
ete
112,
126
10
,950
8.9%
91.1
%10
0.0%
SW95
-932
Stru
ctur
al U
pgra
des
at A
loha
Sw
im C
ente
r40
6,27
9
8,4
97
414,
776
518,
302
-
51
8,30
2
-
C
ompl
ete
518,
302
(103
,526
)
-25.
0%12
5.0%
100.
0%SE
95-9
33St
ruct
ural
Upg
rade
s at
Bea
verto
n Sw
im C
ente
r1,
447,
363
3
6,11
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483,
476
82
0,00
7
43
3
82
0,44
0
49,3
92
Con
st D
ocs
869,
832
613,
644
41
.4%
55.3
%94
.3%
NE
95-9
34St
ruct
ural
Upg
rade
s at
Ced
ar H
ills
Rec
reat
ion
Cen
ter
628,
087
18,
035
646,
122
114,
528
421,
296
535,
824
(4
,015
)
Con
st D
ocs
531,
809
114,
313
17
.7%
82.9
%10
0.8%
SW95
-935
Stru
ctur
al U
pgra
des
at C
ones
toga
Rec
/Aqu
atic
Ctr
44,8
10
847
45
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66
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-
66
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-
C
ompl
ete
66,7
62(2
1,10
5)
-4
6.2%
146.
2%10
0.0%
SE95
-937
Stru
ctur
al U
pgra
des
at G
arde
n H
ome
Rec
reat
ion
Cen
ter
486,
935
16,
295
503,
230
13,7
13
53
,601
67,3
14
45
7,48
0
M
aste
r Pla
nnin
g52
4,79
4
(21,
564)
-4.3
%13
.4%
12.8
%SE
95-9
38St
ruct
ural
Upg
rade
s at
Har
man
Sw
im C
ente
r17
9,98
7
2,7
79
182,
766
73,1
15
-
73,1
15
-
Com
plet
e73
,115
109,
651
60
.0%
40.0
%10
0.0%
NW
95-9
39-a
Stru
ctur
al U
pgra
des
at H
MT/
50 M
tr Po
ol/A
quat
ic C
tr31
2,17
6
4,6
92
316,
868
233,
369
-
23
3,36
9
-
C
ompl
ete
233,
369
83
,499
26.4
%73
.6%
100.
0%N
W95
-939
-bSt
ruct
ural
Upg
rade
s at
HM
T Aq
uatic
Ctr
- Roo
f Rep
lace
men
t-
200,
873
200,
873
1,24
7
-
1,
247
43
2,73
7
D
esig
n D
ev43
3,98
4
(233
,111
)
-116
.0%
0.6%
0.3%
NW
95-9
40St
ruct
ural
Upg
rade
s at
HM
T Ad
min
istra
tion
Build
ing
397,
315
6
,080
40
3,39
5
29
9,59
9
-
299,
599
-
Com
plet
e29
9,59
9
103,
796
25
.7%
74.3
%10
0.0%
NW
95-9
41St
ruct
ural
Upg
rade
s at
HM
T At
hlet
ic C
ente
r65
,721
85
65,8
06
66,0
00
-
66,0
00
-
Com
plet
e66
,000
(194
)
-0.3
%10
0.3%
100.
0%N
W95
-942
Stru
ctur
al U
pgra
des
at H
MT
Dry
land
Tra
inin
g C
tr11
6,50
6
2,1
37
118,
643
75,6
86
-
75,6
86
-
Com
plet
e75
,686
42,9
57
36
.2%
63.8
%10
0.0%
NW
95-9
43St
ruct
ural
Upg
rade
s at
HM
T Te
nnis
Cen
ter
268,
860
5
,033
27
3,89
3
74
,804
-
74
,804
-
C
ompl
ete
74,8
0419
9,08
9
72.7
%27
.3%
100.
0%SE
95-9
44St
ruct
ural
Upg
rade
s at
Ral
eigh
Sw
im C
ente
r4,
481
6
4,
487
5,70
3
-
5,
703
-
Com
plet
e5,
703
(1
,216
)
-2
7.1%
127.
1%10
0.0%
NW
95-9
45St
ruct
ural
Upg
rade
s at
Som
erse
t Sw
im C
ente
r8,
962
12
8,
974
9,33
3
-
9,
333
-
Com
plet
e9,
333
(3
59)
-4
.0%
104.
0%10
0.0%
NE
95-9
50Su
nset
Sw
im C
ente
r Stru
ctur
al U
pgra
des
1,02
8,20
0
16,
245
1,04
4,44
5
626,
419
-
62
6,41
9
-
C
ompl
ete
626,
419
41
8,02
6
40.0
%60
.0%
100.
0%N
E95
-951
Suns
et S
wim
Cen
ter P
ool T
ank
514,
100
275
51
4,37
5
30
8,57
4
-
308,
574
-
Com
plet
e30
8,57
4
205,
801
40
.0%
60.0
%10
0.0%
UN
D95
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Auto
Gas
Met
er S
hut O
ff Va
lves
at A
ll Fa
cilit
ies
-
-
-
6,
743
2,
257
9,
000
26
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C
onst
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s35
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(35,
183)
100.
0%0.
0%25
.6%
Sub-
tota
l Fac
ility
Reh
abili
tatio
n6,
227,
732
123,
130
6,
350,
862
3,
424,
808
47
8,80
9
3,
903,
617
961,
777
4,86
5,39
4
1,
485,
468
23.4
%61
.5%
80.2
%
UN
DAu
thor
ized
use
of s
avin
gs fo
r SW
Qua
d C
omm
unity
Par
k &
Athl
etic
Fi
elds
(1,3
00,0
00)
(1,3
00,0
00)
-
-
-
-
N/A
-
(1,3
00,0
00)
n/a
Tota
l Fac
ility
Reh
abili
tatio
n6,
227,
732
(1,1
76,8
70)
5,05
0,86
2
3,42
4,80
8
478,
809
3,90
3,61
7
96
1,77
7
-
4,
865,
394
185,
468
3.
7%n/
an/
a
Faci
lity
Expa
nsio
n an
d Im
prov
emen
tsSE
95-9
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sie
Stuh
r Cen
ter E
xpan
sion
& S
truct
ural
Impr
ovem
ents
1,99
7,86
8
30,
311
2,02
8,17
9
2,03
9,36
7
-
2,
039,
367
-
C
ompl
ete
2,03
9,36
7
(1
1,18
8)
-0
.6%
100.
6%10
0.0%
SW95
-953
Con
esto
ga R
ec/A
quat
ic E
xpan
sion
& S
plas
h Pa
d5,
449,
460
8
5,35
1 5,
534,
811
5,
435,
930
-
5,43
5,93
0
-
Com
plet
e5,
435,
930
98,8
81
1.
8%98
.2%
100.
0%SW
95-9
54Al
oha
ADA
Dre
ssin
g R
oom
s12
3,38
4
1
58
123,
542
178,
764
-
17
8,76
4
-
C
ompl
ete
178,
764
(5
5,22
2)
-4
4.7%
144.
7%10
0.0%
NW
95-9
55Aq
uatic
s C
ente
r AD
A D
ress
ing
Roo
ms
133,
666
1
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13
4,74
9
18
0,54
0
-
180,
540
-
Com
plet
e18
0,54
0
(45,
791)
-34.
0%13
4.0%
100.
0%N
E95
-956
Athl
etic
Cen
ter H
VAC
Upg
rade
s51
4,10
0
6
54
514,
754
321,
821
-
32
1,82
1
-
C
ompl
ete
321,
821
19
2,93
3
37.5
%62
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100.
0%Su
b-to
tal F
acili
ty E
xpan
sion
and
Impr
ovem
ents
8,21
8,47
8
11
7,55
7
8,33
6,03
5
8,15
6,42
2
-
8,
156,
422
-
8,
156,
422
179,
613
2.
2%97
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UN
DAu
thor
ized
Use
of S
avin
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r Def
erre
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rk M
aint
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ce
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lace
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ts C
ateg
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-
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)
-
-
-
-
N/A
-
(179
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)
n/a
n/a
n/a
Tota
l Fac
ility
Exp
ansi
on a
nd Im
prov
emen
ts8,
218,
478
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8,
156,
422
8,
156,
422
-
8,15
6,42
2
-
8,15
6,42
2
-
0.
0%10
0.0%
100.
0%
ADA/
Acce
ss Im
prov
emen
tsN
W95
-957
HM
T AD
A Pa
rkin
g &
othe
r site
impr
ovem
ent
735,
163
19,
419
754,
582
955,
786
63,9
86
1,
019,
772
-
C
ompl
ete
1,01
9,77
2
(2
65,1
90)
-3
5.1%
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0.0%
UN
D95
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ADA
Impr
ovem
ents
- un
desi
gnat
ed fu
nds
116,
184
2
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11
8,89
6
72
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-
72
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-
C
ompl
ete
72,2
45
46
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39.2
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100.
0%SW
95-7
30AD
A Im
prov
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ts -
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8,22
7
1
04
8,33
1
6,
825
-
6,82
5
-
C
ompl
ete
6,82
5
1,50
6
18.1
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100.
0%N
W95
-731
ADA
Impr
ovem
ents
- Be
than
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ke P
ark
20,5
64
194
20
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25
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-
25
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-
C
ompl
ete
25,5
66
(4
,808
)
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3.2%
123.
2%10
0.0%
NE
95-7
32AD
A Im
prov
emen
ts -
Ced
ar H
ills
Rec
reat
ion
Cen
ter
8,22
6
1
30
8,35
6
8,
255
-
8,25
5
-
C
ompl
ete
8,25
5
101
1.2%
98.8
%10
0.0%
NE
95-7
33A
DA
Impr
ovem
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- Fo
rest
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Par
k12
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1
97
12,5
35
23,4
16
-
23,4
16
-
Com
plet
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881)
-86.
8%18
6.8%
100.
0%SE
95-7
34AD
A Im
prov
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ts -
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enw
ay P
ark
15,4
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196
15
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Can
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d-
15
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100.
0%0.
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95-7
35AD
A Im
prov
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ins
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te16
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2
62
16,7
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11,5
50
-
11,5
50
-
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5,16
2
30.9
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0%SW
95-7
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A Im
prov
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ts -
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ndal
e Pa
rk30
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40
30,8
86
16,6
26
-
16,6
26
-
Com
plet
e16
,626
14,2
60
46
.2%
53.8
%10
0.0%
NE
95-7
37AD
A Im
prov
emen
ts -
Lost
Par
k15
,423
2
45
15,6
68
15,0
00
-
15,0
00
-
Com
plet
e15
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668
4.3%
95.7
%10
0.0%
NW
95-7
38AD
A Im
prov
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ts -
Roc
k C
rk P
wrln
e Pr
k (S
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r Fld
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3
27
20,8
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17,7
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17,7
99
-
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e17
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3,09
2
14.8
%85
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100.
0%N
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ADA
Impr
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ents
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ark
5,14
0
82
5,22
2
7,
075
-
7,07
5
-
C
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7,07
5
(1,8
53)
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5.5%
100.
0%N
W95
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ADA
Impr
ovem
ents
- W
ater
hous
e Po
wer
line
Park
8,22
6
1
83
8,40
9
8,
402
-
8,40
2
-
C
ompl
ete
8,40
2
7
0.1%
99.9
%10
0.0%
NE
95-7
41AD
A Im
prov
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ts -
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t Syl
van
Park
5,14
0
82
5,22
2
5,
102
-
5,10
2
-
C
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5,10
2
120
2.3%
97.7
%10
0.0%
SE95
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ADA
Impr
ovem
ents
- W
onde
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k10
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1
63
10,4
45
4,91
5
-
4,
915
-
Com
plet
e4,
915
5,
530
52
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47.1
%10
0.0%
Tota
l AD
A/Ac
cess
Impr
ovem
ents
1,02
8,19
6
24
,336
1,05
2,53
2
1,17
8,56
2
63,9
86
1,
242,
548
-
1,
242,
548
(190
,015
)
-18.
1%11
8.1%
100.
0%
UN
DAu
thor
ized
Use
of S
avin
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Issu
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Ad
min
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Cat
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0,01
5
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N
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19
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5
100.
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an/
aTo
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prov
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028,
196
214,
351
1,
242,
547
1,
178,
562
63
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udge
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P
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) / (3
)(6
)/(9)
Proj
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udge
tPr
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t Exp
endi
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s
Com
mun
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ente
r Lan
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quis
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UN
D98
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ter /
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ark
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/Eng
el)
5,00
0,00
0
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974
5,10
5,97
4
1,54
4,72
9
110,
118
1,65
4,84
7
C
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ete
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4,84
7
3,
451,
127
67.6
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100.
0%
UN
D98
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unity
Cen
ter /
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ark
(SW
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dran
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2,35
1,77
7
-
Com
plet
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777
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51,7
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n/a
100.
0%Su
b-to
tal C
omm
unity
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ter L
and
Acqu
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on5,
000,
000
105,
974
5,
105,
974
3,
896,
506
11
0,11
8
4,
006,
624
-
4,
006,
624
1,09
9,35
0
21
.5%
78.5
%10
0.0%
UN
DO
utsi
de F
undi
ng fr
om W
ashi
ngto
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ount
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erre
d to
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mun
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ark
Dev
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men
t-
(1
76,0
00)
(1
76,0
00)
-
-
-
-
N
/A-
(1
76,0
00)
n/
an/
an/
a
UN
DO
utsi
de F
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ng fr
om M
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Tran
sfer
red
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ew C
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Limited�ReprogrammingLand: New�Neighborhood�Park �������������������������������������������� �
New�Community�Park �������������������������������������������� �New�Linear�Park �������������������������������������������� �New�Community�Center/Park �������������������������������������������� �
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All�OtherNew�Neighborhood�Park�Dev �������������������������������������������� �Neighborhood�Park�Renov 23,522������������������������������������ �New�Community�Park�Dev 13,900������������������������������������ �Community�Park�Renov (666,881)��������������������������������� �New�Linear�Parks�and�Trails (196,840)��������������������������������� �Athletic�Field�Development (281,300)��������������������������������� �Deferred�Park�Maint�Replace �������������������������������������������� �Facility�Rehabilitation 1,485,468�������������������������������ADA 0����������������������������������������������� �Facility�Expansion �������������������������������������������� �Bond�Admin�Costs 221,073���������������������������������� �
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5/18/2016�10:26�AM Page�6�of�6
MEMORANDUM
Date:
To: Board of Directors
From: Keith Hobson, Director of Business and Facilities
Re: System Development Charge Report for March, 2016
Type of Dwelling Unit Current SDC per Type of Dwelling Unit Single Family $6,346.80 Multi-family $4,746.82 Non-residential $164.33
City of Beaverton Collection of SDCs Receipts Collection Fee Total Revenue
2,926 Single Family Units $8,763,297.55 $230,650.95 $8,993,948.5015 Single Family Units at $489.09 $7,336.35 $221.45 $7,557.80
1,922 Multi-family Units $4,807,654.81 $117,379.96 $4,925,034.770 Less Multi-family Credits ($7,957.55) ($229.36) ($8,186.91)
248 Non-residential $640,556.17 $17,669.04 $658,225.215,111 $14,210,887.33 $365,692.04 $14,576,579.37
Washington County Collection of SDCs Receipts Collection Fee Total Revenue
8,139 Single Family Units $27,594,026.58 $659,068.75 $28,253,095.33-300 Less Credits ($623,548.98) ($19,285.02) ($642,834.00)
2,892 Multi-family Units $8,008,890.47 $191,619.06 $8,200,509.53-24 Less Credits ($47,323.24) ($1,463.61) ($48,786.85)145 Non-residential $691,723.61 $16,580.18 $708,303.79
10,852 $35,623,768.44 $846,519.36 $36,470,287.80
Recap by Agency Percent Receipts Collection Fee Total Revenue
5,111 City of Beaverton 28.56% $14,210,887.33 $365,692.04 $14,576,579.3710,852 Washington County 71.44% $35,623,768.44 $846,519.36 $36,470,287.8015,963 100.00% $49,834,655.77 $1,212,211.40 $51,046,867.17
$6,450.00 with 1.6% discount =$4,824.00 with 1.6% discount =
$167.00 with 1.6% discount =
May 17, 2016
The Board of Directors approved a resolution implementing the System Development Charge program on November 17, 1998. Below please find the various categories for SDC's, i.e., Single Family, Multiple Family and Non-residential Development. Also listed are the collection amounts for both the City of Beaverton and Washington County, and the 1.6% handling fee for collections through March 2016.
System Development Charge Report, March 2016
Single Family Multi-Family Non-Resident Total
2,941 1,922 248 5,1117,839 2,868 145 10,852
10,780 4,790 393 15,963
Total Receipts to Date $49,834,655.77
Total Payments to DateRefunds ($2,066,073.93)Administrative Costs ($18.65)Project Costs -- Development ($23,603,177.60)Project Costs -- Land Acquisition ($15,232,382.73) ($40,901,652.91)
$8,933,002.86
Recap by Month, FY 2015/16 Receipts Expenditures Interest SDC Fund Totalthrough June 2015 $45,527,302.88 ($34,704,447.38) $2,129,257.30 $12,952,112.80July $304,530.36 ($80,138.07) $5,390.30 $229,782.59August $381,690.83 ($2,990,524.18) $5,581.25 ($2,603,252.10)September $455,028.59 ($361,630.74) $4,686.49 $98,084.34October $393,360.88 ($62,705.69) $4,680.05 $335,335.24November $409,480.59 $49,737.38 $4,905.80 $464,123.77December $486,127.30 ($501,866.99) $5,323.04 ($10,416.65)January $791,149.87 ($2,248,385.72) $5,056.01 ($1,452,179.84)February $583,843.41 $15,403.79 $4,601.35 $603,848.55March $502,141.06 ($17,095.31) $5,514.61 $490,560.36April $0.00 $0.00 $0.00 $0.00May $0.00 $0.00 $0.00 $0.00June $0.00 $0.00 $0.00 $0.00
$49,834,655.77 ($40,901,652.91) $2,174,996.20 $11,107,999.06
Recap by Month, by Unit Single Family Multi-Family Non-Residential Total Unitsthrough June 2015 10,303 4,511 378 15,192July 47 4 0 51August 39 26 2 67September 72 0 2 74October 36 36 1 73November 47 26 1 74December 65 16 4 85January 59 87 2 148February 61 47 0 108March 52 36 3 91April 0 0 0 0May 0 0 0 0June 0 0 0 0
10,781 4,789 393 15,963
Projected SDC balance as of June 30, 2015 per the budget was $11,440,748. Actual balance was $11,544,271.This fiscal year's projected total receipts per the budget are $4,780,750.
Washington County
Recap by Dwelling
City of Beaverton
Beaverton Business Directory, May, 2016
Tualatin Hills Park & Recreation District: connecting people, parks and nature
Community park, trail link and synthetic turf top list of 2016 bond projects
Although most of the workresulting from its 2008 bond
measure is complete, THPRD still has some major construction projects to � nish – three of them this year:• The district will soon begin
development of a 21.5-acrecommunity park at and aroundMountain View Middle Schoolin Aloha. Features will includeside-by-side synthetic turf� elds with lights and a naturalgrass baseball � eld with amultipurpose out� eld. Alsoplanned is “Champions Too,”Oregon’s � rst multipurposeathletic � eld designed forpeople of all abilities. Otheramenities include tennis courts,play equipment, communitygarden, shelters, a restroom andconcession stand, pathways,and an open lawn area.Construction of the park is
scheduled to start this summer and be completed in the fall of 2017.
• Just north of the TualatinHills Nature Park near158th Avenue, THPRD will connect the Westside Trailto the Waterhouse Trail, oneof the � nal links in a mostlycontinuous trail system thatwill extend 10 miles north-south from PCC Rock Creek toBarrows Road (south of SchollsFerry Road). THPRD alsoplans trestle improvements,safety upgrades at the MAXcrossing on Merlo Road, anda relocated and improvedmid-block crossing on 158thAvenue. Construction of thelink is slated to start in Apriland be completed this fall.
• The park district also plans toinstall a new synthetic turf � eldat Conestoga Middle School insouth Beaverton to help addresscontinually growing demand
from Beaverton-area athletes. Construction is scheduled to start this summer and be completed in the fall.
“It’s a big year for us with these three projects,” said
Doug Menke, THPRD general manager. “We’re anxious to get started on construction and bring the benefits of these new amenities to our residents as soon as possible.”
Natural Resourcesto be active tooTHPRD will partner with Clean Water Services to increase habitat diversity, promote native wildlife, and improve water quality along the Rock Creek Trail between West Union Road and Kaiser Road. Non-native plants will be removed and replaced with thousands of native plants over an area of about 40 acres. Work is expected to begin in summer 2016 and take several years, with most of it completed in three years.
by Bob Wayt
According to current THPRD plans, bond-funded construction projects in 2016 will create new synthetic turf athletic � elds at Mountain View Middle School and Conestoga Middle School.
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• Frankfort Square Park District — Frankford, IL • Homewood-Flossmoor Park District — Flossmoor, IL • Itasca Park District — Itasca, IL • Middleton Public Lands, Recreation and Forestry — Middleton, WI
Armed Forces Recreation
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A panel of five park and recreation professionals reviews and judges all application materials. Judges are chosen for their considerable experience and knowledge in parks and recreation on both the local and national levels.
This year’s finalists will compete for Grand Plaque Award honors this summer, and the six Grand Plaque recipients will be announced live during the NRPA General Session at the 2016 NRPA Annual Conference in St. Louis, MO, Oct 5-8, 2016.
For more information on the Gold Medal Awards, visit www.nrpa.org/goldmedal or www.aapra.org.
Media Contact:
Roxanne Sutton 703.858.2166 [email protected] @NRPA_News
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Ryan says the U.S. team — singles players John Isner, Jack Sock and Sam Querry and the Bryans, doubles specialists still going strong at age 38 — had specific requests for a site: “Low humidity, at sea level and generally nice summertime weather.”
The USTA committee looked at Carlsbad, California, and Los Angeles before narrowing its choices to Portland and La Costa, California. Mahalic, after consulting with Menke and Nike officials, put together a bid, which included a financial commitment from the OSA.
Ryan visited Portland in April, checking out the Tualatin Hills facility.
“I just needed a refresher on what was available, and to make sure hotel space was adequate,” Ryan says.
Ultimately, Portland won out, much to the delight of Mahalic. The USTA will oversee construction of a temporary 6,000-seat stadium that will be taken down after the event.
“We’ve taken on a lot of obligations with the partnership of Tualatin Hills, USTA Pacific Northwest and Nike, and we’re anticipating the city of Beaverton and the Washington County Visitors Bureau, as well,” says Mahalic, in his 21st year running the OSA. “We’re all working together to make this a great event.”
Parrott believes the presence of U.S. headquarters of Nike, Adidas and UnderArmour in the Portland area was another selling point.
“Those companies have almost every player in the world covered” via endorsement contracts, says Parrott, who lives in Greene, Iowa. “That’s a real asset for Portland. (The USTA) can have clinics during the (Davis Cup) week.”
Menke is glad Tualatin Hills, with help from the Greater Portland Tennis Council, chose to fundraise and build the stadium court that is suitable for the Davis Cup event.
“We knew it couldn’t be a semifinal or final, and it had to be summer,” Menke says. “The timing was perfect, and we were able to get the bid.
“I believe in my heart that, whenever possible, the USTA likes to do these events at a public-park site. It’s a unique opportunity for the youth of the Northwest to get re-exposed to high-quality tennis.”
The Davis Cup quarterfinals is being billed as the largest outdoor sporting event in Washington County since the 1947 Ryder Cup at Portland Golf Club.
“There’s a cost involved, but the benefits that will accrue to the Portland area far outweigh what we signed on for,” Mahalic says. “This is going to be the grandest sports event ever in Beaverton and Washington County. It will be an event long remembered by fans in the area as their favorite sports event of all time.”
The first Davis Cup tie was held in 1900. At first, the event was the U.S. vs. Great Britain; in 1905, it was expanded to six countries, and soon became a world event. The U.S. has won more Davis Cup titles (32) than any other country.
The 6-10 Isner, blessed with one of the game’s biggest serves, is ranked No. 16 in the world. Sock is ranked No. 27 and Querry No. 36. The U.S. won 3-1 at Australia in the first round. Isner’s four-set win over Bernard Tomic clinched the victory. The Bryans, the world’s fourth-ranked doubles team, won a five-setter over Lleyton Hewitt and John Peers. Hall-Of-Famer Jim Courier is the U.S. captain.
Croatia won 3-2 at Belgium in the first round. Marin Cilic (No. 11 in the world) and Borna Coric (41) are Croatia’s singles players while Ivan Dodic and Mate Pavic are the presumed doubles partners.
The winner of the U.S.-Croatia tie will advance to meet the winner of the Czech Republic-France quarterfinal in the semifinals Sept. 16-18.
Twitter: @kerryeggers
Beaverton Business Directory, June, 2016
Tual
atin
Hill
s Pa
rk &
Rec
reat
ion
Dis
tric
t: c
onne
ctin
g pe
ople
, pa
rks
and
natu
re
TH
PRD
a F
inalis
t fo
r N
ational ‘G
old
Medal’ A
ward
for Park
s Excelle
nce
THPR
D h
as b
een
sele
cted
as a
� nal
ist f
or th
e co
vete
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16
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edal
Aw
ard
for
Exce
llenc
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Par
k an
d R
ecre
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anag
emen
t.Th
e aw
ard
is p
rese
nted
an
nual
ly b
y th
e Am
eric
an
Aca
dem
y fo
r Par
k an
d R
ecre
atio
n A
dmin
istra
tion,
in p
artn
ersh
ip
with
the
Nat
iona
l Rec
reat
ion
and
Park
Ass
ocia
tion.
Foun
ded
in 1
965,
the
Gol
d M
edal
pro
gram
hon
ors
com
mun
ities
that
dem
onst
rate
ex
celle
nce
in p
arks
and
re
crea
tion
thro
ugh
long
-ran
ge
plan
ning
, res
ourc
e m
anag
emen
t, vo
lunt
eeris
m, e
nviro
nmen
tal
stew
ards
hip,
pro
gram
de
velo
pmen
t, pr
ofes
sion
al
deve
lopm
ent a
nd a
genc
y re
cogn
ition
. A
pplic
ants
are
judg
ed o
n th
eir a
bilit
y to
add
ress
the
need
s of
thos
e th
ey se
rve
thro
ugh
the
colle
ctiv
e en
ergi
es o
f citi
zens
,
staf
f and
ele
cted
of�
cial
s.“I
t’s a
gre
at h
onor
to b
e a
� nal
ist f
or th
e G
old
Med
al,”
said
TH
PRD
Gen
eral
Man
ager
Dou
g M
enke
. “It
dem
onst
rate
s tha
t w
e ar
e se
rvin
g th
e co
mm
unity
’s
inte
rest
s and
impr
ovin
g th
e qu
ality
of
life
for o
ur re
side
nts i
n th
e B
eave
rton
area
.”G
old
Med
al a
pplic
ants
are
se
para
ted
into
seve
n cl
asse
s –
� ve
base
d on
pop
ulat
ion,
one
fo
r arm
ed fo
rces
recr
eatio
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nd
the
othe
r for
stat
e pa
rk sy
stem
s.
THPR
D is
in C
lass
II (f
or
agen
cies
that
serv
e 15
0,00
0 to
40
0,00
0 re
side
nts)
. Th
e ot
her C
lass
II �
nalis
ts a
re
the A
rling
ton
(Tex
as) P
arks
and
R
ecre
atio
n D
epar
tmen
t; C
ary
(N.C
.) Pa
rks,
Rec
reat
ion
and
Cul
tura
l Res
ourc
es; a
nd G
rand
Pr
airie
(Tex
as) P
ark,
Arts
and
R
ecre
atio
n.
THPR
D su
bmitt
ed it
s Gol
d M
edal
app
licat
ion
in M
arch
, pr
ovid
ing
a se
ries o
f qua
ntita
tive
data
abo
ut d
istri
ct re
sour
ces (
mile
s of
trai
ls, p
ark
acre
age,
spor
ts
� eld
s, et
c.) a
nd a
nsw
erin
g ni
ne
essa
y qu
estio
ns a
bout
key
are
as o
f op
erat
ion,
incl
udin
g pr
ogra
ms t
hat
supp
ort t
he N
RPA
’s th
ree
pilla
rs
of c
omm
unity
impa
ct: H
ealth
&
Wel
lnes
s, C
onse
rvat
ion
and
Soci
al
Equi
ty.
“Th
e pr
oces
s was
ill
umin
atin
g,”
said
Deb
Sch
oen,
TH
PRD
’s in
terim
supe
rinte
nden
t of
Spo
rts, w
ho le
d th
e no
min
atio
n pr
oces
s. “A
s we
prep
ared
our
an
swer
s, th
e lis
t of p
rogr
ams t
hat
dese
rved
a m
entio
n ke
pt g
ettin
g
long
er. I
t was
a m
oral
e bo
ost t
o se
e th
e co
mpr
ehen
sive
list
of
prog
ram
s we
offe
r tha
t are
hav
ing
a po
sitiv
e im
pact
.”A
pan
el o
f fi
ve p
ark
and
recr
eatio
n pr
ofes
sion
als
revi
ews
all a
pplic
atio
n m
ater
ials
. The
judg
es a
re
chos
en f
or th
eir
cons
ider
able
ex
peri
ence
and
kno
wle
dge
in
park
s an
d re
crea
tion
on b
oth
the
loca
l and
nat
iona
l lev
els.
G
old
Med
al A
war
d w
inne
rs
will
be
anno
unce
d at
the
2016
N
RPA
Ann
ual C
onfe
renc
e in
St
. Lou
is O
ct. 5
-10.
by B
ill Evans
At
its E
lsie
Stu
hr
Cente
r near
dow
nto
wn B
eavert
on,
TH
PRD
pro
vid
es d
ozens
of
� tn
ess c
lasses e
ach w
eek t
o p
atr
ons 5
5 y
ears
and u
p.
The p
opula
r cla
sses a
re c
onsis
tent
with t
he h
ealth a
nd w
ellness p
illa
r th
at
the N
ational
Recre
ation a
nd P
ark
Associa
tion r
equires o
f G
old
Medal applicants
. N
RPA
’s
oth
er
pilla
rs a
re c
onserv
ation a
nd s
ocia
l equity.