Board of Directors Retreat€¦ · 13/06/2016 · 7. Board Report 16-068. Consideration of appointment to fill vacancy in Director District 2. 4 8. Board Report 16-069. A resolution

DES MOINES AREA COMMUNITY COLLEGE

Board of Directors Retreat

Iowa Farm Bureau; Lakeview Conference Room 5400 University Ave; West Des Moines, Iowa

June 13, 2016

AGENDA

10:00 a.m. Call to Order and Approve Agenda

10:05 a.m. What will DMACC Look Like in 5-10 years – FACILITIES

11:00 a.m. DMACC’s Current Strategic Plan and Status 11:30 a.m. DMACC Strategic Plan Development – Planning, Status and Process

12:00 p.m. Lunch

12:30 p.m. What will DMACC Look Like in 5-10 years – STUDENT FACING INITIATIVES a. District Market Penetration

b. Pathways c. Student Portal

d. CRM (Customer Relations Management) e. Online Programs f. K-12 Demographics

g. Adult Learners h. Out-Of-State and International Recruiting

i. Competition

2:00 p.m. Discussion of The future of college: 10 alternative pathways in higher education

2:40 p.m. Adjourn

3:00 p.m. Board Audit Committee Meeting; Urban Campus, Room 114

Board of Directors Des Moines Area Community College

Regular Board Meeting June 13, 2016 – 4:00 p.m.

DMACC Urban Campus; Building 1, Rooms 124-126

1100 7th Street, Des Moines, Iowa

AGENDA

Page # 1. Call to order.

2. Roll call.

3. Consideration of tentative agenda.

4. Public comments.

5. Presentations: Laura Douglas; Provost, Urban Campus CLIC/LINC Presentations: Bobby Nalean Chelli Gentry and Drea Iseminger Necole McGary

6. Consent Items. a. Consideration of minutes from May 9, 2016 Regular Board Meeting. b. Human Resources report. c. Consideration of payables.

1-2 3 PDF File

7. Board Report 16-068. Consideration of appointment to fill vacancy in Director District 2.

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8. Board Report 16-069. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for Decision Innovation Consulting, LLC. Project #1.

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9. Board Report 16-070. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for C Edge Commercial, LLC. Project #1.

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10. Board Report 16-071. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for MBS Genetics, L.L.C. Project #5.

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11. Board Report 16-072. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for MJM Holdings, Inc. Project #4.

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12. Board Report 16-073. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for TPI Iowa, LLC Project #4.

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13. Board Report 16-074. Resolution Honoring Wayne “Doc” Rouse.

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14. Board Report 16-075. Approval of Honorary Associate of Arts Degree.

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15. Board Report 16-076. Approval of 2016-2017 Advisory Committees.

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16. Board Report 16-077. DMACC Ankeny Campus Building No.14 East ½ Roof Replacement - Approval of final 5% payment to contractor.

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17. Board Report 16-078. Amendment to DMACC Fee Policy.

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18. Presentation of Financial Report.

19. President’s Report.

20. Campus Updates. 21. Committee Reports.

22. Board Members’ Reports.

23. Information Items: June 14-16 – ABI Conference; Sioux City July 4 – Holiday; All campuses closed July 11– Board meeting, VanKirk Career Academy, Perry; 4:00 p.m.

24. Closed Session.

25. Board Report 16-079. Consideration of Collective Bargaining Agreement with the Des Moines Area Community College Higher Educational Association (HEA) for July 1, 2016 to June 30, 2017.

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26. Board Report 16-080. Consideration of Administrative/Professional, Confidential Clerical, IES Administrative/Professional, and IES Administrative Support Pay Rates.

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27. Board Report 16-081. Consideration of Temporary, Adjunct, and Student Pay Rates.

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28. Adjourn.

Board of Directors Des Moines Area Community College

REGULAR MEETING May 9, 2016

The regular meeting of the Des Moines Area Community College Board of Directors was held at the Carroll Campus on May 9, 2016. Board Chair Joe Pugel called the meeting to order at 4:00 p.m.

ROLL CALL Members present: Fred Buie, Kevin Halterman, Jim Knott, Cheryl Langston, Joe

Pugel, Wayne Rouse. Members connected via telenet: Felix Gallagher*, Denny Presnall, Madelyn Tursi*.

Others present: Robert Denson, President; Joe DeHart, Board Treasurer; faculty and staff.

CONSIDERATION OF

AGENDA

It was announced that there was no need for a Closed Session. Rouse moved;

seconded by Langston to approve the agenda. Motion passed unanimously. Aye-Buie, Halterman, Knott, Langston, Presnall,

Pugel, Rouse. Nay-none.

PUBLIC COMMENTS None.

PRESENTATION Joel Lundstrom, Provost of Carroll Campus, welcomed everyone to the Carroll

campus and introduced his faculty and staff in attendance. Lundstrom presented the Carroll Campus outstanding adjunct award to Don Hoemann, a long time adjunct professor at the Carroll Campus and then updated the board on recent

activities and accomplishments at the Carroll campus.

*Gallagher joins via phone at 4:07 p.m., and Tursi joins via phone at 4:20 p.m.

CONSENT ITEMS Halterman moved; seconded by Langston to approve the consent items: a) Minutes

from the April 11, 2016 Public Hearing and Regular Board Meeting; b) Human Resources report and Addendum (Attachment #1); and c) Payables (Attachment #2).

Motion passed unanimously. Aye-Buie, Gallagher, Halterman, Knott, Langston,

Presnall, Pugel, Rouse, Tursi. Nay-none.

APPROVE MEMBERSHIP

DUES IN ACCT July 1, 2016-June 30, 2017

Board Report 16-062. Halterman moved; seconded by Buie recommending that the

Board approve a motion renewing membership to the Association of Community College Trustees (ACCT) and authorizing payment of annual dues in the amount of $6,813.

Motion passed on a roll call vote. Aye-Buie, Gallagher, Halterman, Knott, Langston,


APPROVE STUDENT

ACTIVITIES BUDGETS FOR FY2017

Board Report 16-063. Knott moved; seconded by Buie recommending that the

Board accept the Student Activities Council (SAC) budgets for FY 2017 as proposed.

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Motion passed unanimously. Aye-Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Rouse, Tursi. Nay-none.

RECEIVE AND FILE

TERMINATION OF TEACHER’S CONTRACT

Board Report 16-064. Langston moved; seconded by Halterman to receive and file

the President’s recommendation for termination of teacher’s contract under Iowa Code Chapter 279.


APPROVE TERMINATION OF TEACHER’S CONTRACT

Board Report 16-065. Langston moved; seconded by Halterman recommending that the Board of Directors terminate the teacher’s contract of Marcia Holstad,

effective May 6, 2016. Motion passed on a roll call vote. Aye-Buie, Gallagher, Halterman, Knott, Langston,


RECEIVE AND FILE

TERMINATION OF SPECIALLY FUNDED TEACHERS’

CONTRACTS

Board Report 16-066. Langston moved; seconded by Rouse to receive and file the

President’s recommendation for termination of specially funded faculty members under Iowa Code Chapter 279.


APPROVE TERMINATION OF SPECIALLY FUNDED

TEACHERS’ CONTRACTS

Board Report 16-067. Langston moved; seconded by Rouse recommending that the Board of Directors terminate the teachers’ contracts of Anne Berkley-Wright, Nancy

Coursen, Jessica Frederickson, Marsha Kidd, Douglas Miller, J. Collin Moon, Richard Rusch and Kathleen Wilson, effective June 30, 2016.

Motion passed on a roll call vote. Aye-Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Rouse, Tursi. Nay-none.

FINANCIAL REPORT

Greg Martin, Vice President, Business Services presented the April 2016 financial

report as shown in Attachment #3 to these minutes.

COMMITTEE REPORTS

None.

CLOSED SESSION This item was pulled from the agenda.

ADJOURN

Knott moved to adjourn; seconded by Buie. Motion passed unanimously and at 4:57 p.m. Board Chair Pugel adjourned the meeting. Aye-Buie, Gallagher,

Halterman, Knott, Langston, Presnall, Pugel, Rouse, Tursi. Nay-none.

__________________________ JOE PUGEL, Board Chair

__________________________________ CAROLYN FARLOW, Board Secretary

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AGENDA ITEM Human Resources Report BACKGROUND

I. Resignation

1. Warner, Traci

Instructor, Dental Assistant Ankeny Campus Effective: May 6, 2016

2. Zimmerman, Kathleen

Professor, Business Administration Ankeny Campus

Effective: May 6, 2016

3. Tedrow, Michelle Librarian/Media Specialist Boone Campus

Effective: May 9, 2016

RECOMMENDATION It is moved that the Board accepts the President’s recommendation as to the above personnel actions.

DMACCDES MOINES AREACOMMUNITY COLLEGE

Date: June 13, 2016

Page: 1 BOARD REPORT To the Board of Directors of

Des Moines Area Community College

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AGENDA ITEM Consideration of appointment to fill vacancy in Director District 2 BACKGROUND

It is necessary to fill the vacancy in Director District 2 created by the death of Wayne Rouse on May 21, 2016. RECOMMENDATION

It is recommended that the Board appoint [insert name here], as Director for District 2. This position will be on the September 2017 School Board Election. Robert J. Denson, President

DMACC DES MOINES AREA COMMUNITY COLLEGE Number: 16-068

Date: June 13, 2016

Page: 1 of 1

BOARD REPORT To the Board of Directors of Des Moines Area Community College

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AGENDA ITEM A RESOLUTION APPROVING THE FORM AND CONTENT AND

EXECUTION AND DELIVERY OF A RETRAINING OR TRAINING AGREEMENT UNDER CHAPTER 260F, CODE OF IOWA, FOR, Decision Innovation Consulting, LLC. Project #1

BACKGROUND Chapter 260F, Code of Iowa, provides for retraining programs for businesses currently conducting retooling of a production facility and training programs for small businesses which meet other criteria established by the State of Iowa. Funds for projects are obtained from the State of Iowa through the Iowa Economic Development Authority. The company identified below has met state criteria and DMACC is prepared to enter into an agreement to provide retraining or training as follows: Company Name/Address:

Decision Innovation Consulting, LLC 3315 109th St., Suite B Urbandale, IA 50322

Product/Service:

This company provides economic research and analysis for agricultural and agriculture-related businesses.

Type of Project: Retraining project for existing work force

Nature of Project:

The project will provide for: training in business and technical writing, training in various IT skills, management and supervisory training.

Training Period: Average Wage Rate:

October 1, 2015 to October 1, 2017 $29.20

Number of Jobs Affected: First Year of Operation:

5 2007

Available Training Funds:

$20,000

Form of Training Funds:

Forgivable Loan

RECOMMENDATION The proposed Resolution, Request for Release of Funds, Agreement, and Budget are on file with the Board Secretary and available for inspection. It is recommended that the Board adopt the Resolution approving the form and content and execution and delivery of the Agreement for this project. Robert J. Denson, President


Number: 16-069

Date: June 13, 2016

Page: 1 of 1


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EXECUTION AND DELIVERY OF A RETRAINING OR TRAINING AGREEMENT UNDER CHAPTER 260F, CODE OF IOWA, FOR, Edge Commercial, LLC. Project #1.


Edge Commercial, LLC 3155 SE Miehe Drive #2 Grimes, IA 50111

Product/Service:

This company provides construction management and construction focusing on projects in the industrial, commercial, healthcare and institutional construction sectors.


Nature of Project:

The project will provide for: OSHA 10, CPR and first aid, industry specific construction techniques, equipment training, software training, and managerial training.


March 22, 2016 to March 22, 2018 $36.05


17 2008


$25,000


Forgivable Loan



Number: 16-070

Date: June 13, 2016

Page: 1 of 1


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EXECUTION AND DELIVERY OF A RETRAINING OR TRAINING AGREEMENT UNDER CHAPTER 260F, CODE OF IOWA, FOR, MBS Genetics, L.L.C. Project #5.


MBS Genetics, L.L.C. 225 West 1st Street Story City, IA 50248

Product/Service:

This company produces crop genetics and related services to the seed industry.


Nature of Project:

The project will provide for: management training, safety training, computer skills training, professional skill development, and technical training.


June 1, 2016 to June 1, 2018 $35.80


17 1947


$25,000


Forgivable Loan



Number: 16-071

Date: June 13, 2016

Page: 1 of 1


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EXECUTION AND DELIVERY OF A RETRAINING OR TRAINING AGREEMENT UNDER CHAPTER 260F, CODE OF IOWA, FOR, MJM Holdings, Inc. Project #4.


MJM Holdings, Inc. (dba Speck USA) 3381 S. 42nd Street West Des Moines, IA 5061

Product/Service:

This company provides paving and paving maintenance services as well as manufactures concrete furnishings.


Nature of Project:

The project will provide for: concrete manufacturing techniques, English as a Second Language, welding, respectful workplace, communication, safety, strategic planning and employee engagement.


November 18, 2015 to November 18, 2017 $21.53


25 1968


$25,000


Forgivable Loan



Number: 16-072

Date: June 13, 2016

Page: 1 of 1


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EXECUTION AND DELIVERY OF A RETRAINING OR TRAINING AGREEMENT UNDER CHAPTER 260F, CODE OF IOWA, FOR, TPI Iowa, LLC Project #4.


TPI Iowa, LLC (dba TPI Composites) 2300 North 33rd Ave East Newton, IA 50208

Product/Service:

A leading global provider of composite wind blades to major turbine manufacturers serving the rapidly expanding wind energy market.


Nature of Project:

The project will provide for: an increase workforce skills in the areas of supervisory management: leadership, emotional intelligence, change management, Lean, new supervisor, influencing without authority, driving the team, roles & responsibilities and training others.


January 12, 2016 – January 12, 2018 $14.28


128 2007


$25,000


Forgivable Loan



Number: 16-073

Date: June 13, 2016

Page: 1 of 1


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AGENDA ITEM Resolution Honoring Wayne “Doc” Rouse

BACKGROUND “Doc” was an amazing person, active in so many things. And, he was a great DMACC Board member. Elected to the Board in 1995, he hardly ever missed a Board meeting or event and, in just the past few weeks, he:

a. Attended the 50th Anniversary GALA at Prairie Meadows on April 30. b. Attended the Metro Graduation May 4 for Ankeny, Newton, Urban and West Campuses at

Wells Fargo. c. Served as the Commencement Speaker at Boone’s Graduation on May 6. It was a great

message. d. Attended the Carroll Campus Commencement ceremony and Board meeting on May 9. e. Was active on the DMACC Boone Campus Foundation, where he served as a member.

Although a supporter of all of DMACC, Wayne had a special place in his heart for the DMACC Boone Campus. You’d often see him and Joyce at Boone Campus sporting events and theatre

productions, always interacting with our students, faculty and staff. They represented DMACC at Community College Trustee events on a regular basis, Wayne always coming home with many notes as to how to make DMACC better. He was proud of DMACC. Wayne was always happy to tell you about his family and how proud he was of all their many accomplishments. We know his children and grandchildren will miss his wise counsel and advice, as will we. They made him very happy. All of DMACC will miss Wayne “Doc” Rouse. RECOMMENDATION It is recommended that the Board of Directors adopt a resolution honoring the memory of Wayne “Doc” Rouse. Robert J. Denson, President


Number: 16-074

Date: June 13, 2016

Page: 1 of 1

BOARD REPORT To the Board of Directors of


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RESOLUTION

Honoring Dr. Wayne Rouse

Whereas, Dr. Wayne (Doc) Rouse was elected by the Citizens of the Boone

area to the DMACC Board of Directors in October of 1995, and was re-elected

six times by a significant number of votes; and,

Whereas, Dr. Wayne Rouse represented his Director District in an exceptional

manner and was a committed advocate for students, families and businesses

throughout the entire DMACC District and on all Campus sites; and,

Whereas, Dr. Wayne Rouse was a relentless advocate for DMACC faculty and

staff, knowing that it’s the “people of DMACC” who are the “heart” of DMACC;

and,

Whereas, Dr. Wayne Rouse attended and participated in many State and

National Community College Trustee meetings, representing DMACC and

always looking for ways DMACC could improve its services to students; and,

Whereas, Dr. Wayne Rouse was known for his meticulous notetaking and

record keeping, always ready to guide DMACC’s future by accurately

recollecting its past; and,

Whereas, Dr. Wayne Rouse loved to attend College celebratory events,

including graduations and award ceremonies, so that DMACC students and

families knew that he celebrated their accomplishments with them; and,

Whereas, Dr. Wayne Rouse honored DMACC by serving as the

Commencement Speaker for the Boone Campus Graduation on May 6, 2016,

during DMACC’s 50th Anniversary Celebration year.

Be it resolved that the Board of Trustees of Des Moines Area Community College meeting in official session this 13th of June 2016, publicly commends Dr. Wayne Rouse’s exemplary service on the Des Moines Area Community College Board of Directors. Passed unanimously on June 13, 2016.

_________________________ _________________________

Robert J Denson, President Joseph Pugel, Board Chair

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AGENDA ITEM Approval of Honorary Associate of Arts Degree BACKGROUND The Board of Directors, per Board Policy 2023, may award an honorary degree to individuals who make extraordinary contributions to the College. Dr. Larry Ebbers retires in June, 2016, after having worked at Iowa State University since 1965, in many capacities. He retires as University Professor Emeritus, School of Education, College of Human Sciences, and has lead Iowa State’s efforts state-wide as they relate to community college leadership development. Many DMACC faculty and staff have participated as students of Dr. Ebbers in the ISU Masters and Ph.D. program, or as members of the several leadership initiatives he directed. Larry has also performed invaluable service as the Search Consultant for DMACC and for the majority of Iowa community colleges, as well as several out-of-state colleges, as they fill their top leadership positions. Frequently, he has been called upon to fill multiple positions with the same college over the years. There has been no better advocate for community college leadership development in the history of Iowa’s community colleges. Most recently Larry served as Commencement Speaker for the DMACC 2016 Metro Graduation. RECOMMENDATION It is recommended that the Board approve the award of an honorary Associate of Arts degree to Larry Ebbers. Robert J. Denson, President


Number: 16-075

Date: June 13, 2016 Page: 1 of 1


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AGENDA ITEM Approval of 2016-2017 Advisory Committees BACKGROUND

Board approval is requested for the list of advisory committee members to serve throughout the 2016 – 2017 academic year. A list of all committees can be accessed at: http://go.dmacc.edu/advisorycommittee/Default.aspx Upon approval, the members will receive a letter notifying them of their appointment and thanking them for their service to Des Moines Area Community College. RECOMMENDATION

It is recommended that the DMACC Board of Directors adopt a motion approving the Advisory Committees for the FY 2016 – 2017 academic year. Robert J. Denson, President


Number: 16-076

Date: June 13, 2016

Page: 1 of 1



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http://go.dmacc.edu/advisorycommittee/Default.aspx

AGENDA ITEM DMACC Ankeny Campus Building No.14 East ½ Roof Replacement Approval of final 5% payment to contractor BACKGROUND During the March 14, 2016 Board of Directors meeting, the Board approved a contract with Bailey Roofing Contractor to construct the DMACC Ankeny Campus Building No.14 East ½ Roof Replacement. This project is now substantially complete. The College has withheld 5% of the amount due to Bailey Roofing Contractor to insure the final completion of the project, as identified within the punchlists. The 5% withholding is allowed by both Iowa Administrative Code and the contracts between DMACC and Bailey Roofing Contractor. If the punchlist items are completed, final payment will be made after 30 days. If all punch list items are not completed by July 13, 2016 the college will calculate an amount equal to twice the value of the uncompleted items and withhold that amount from the final payment to the applicable contractor. Should the contractor complete punchlist items after July 13, 2016 they will be paid on a current basis. If the remaining punchlist items are not completed in a reasonable amount of time, DMACC will complete the work and retain the amount set aside for that purpose. The Board must authorize payment of the final 5% which is currently being withheld from with Bailey Roofing Contractor in the amount of $ 5,840.00. RECOMMENDATION

It is recommended that the Board approve the release for payment of the final 5% retainage to Bailey Roofing Contractor.

Robert J. Denson, President


Number: 16-077

Date: June 13, 2016

Page: 1 of 1



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AGENDA ITEM Amendment to DMACC Fee Policy This board report will be distributed at a later date.


Number: 16-078

Date: June 13, 2016

Page: 1



15

AGENDA ITEM Consideration of Collective Bargaining Agreement with the Des Moines

Area Community College Higher Educational Association for July 1, 2016 – June 30, 2017

BACKGROUND Administration has negotiated with the Higher Educational Association (HEA) resulting in a tentative agreement. This is a one-year agreement for FY 2017. RECOMMENDATION It is recommended that the Board approve the terms of the agreement. Robert J. Denson, President


Number: 16-079

Date: June 13, 2016

Page: 1



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AGENDA ITEM Consideration of Administrative/Professional, Confidential Clerical, IES

Administrative/Professional, and IES Administrative Support pay rates BACKGROUND In accordance with specific budgetary guidelines provided by the Board and with due regard to maintaining a competitive posture in the labor market, administration has prepared a recommendation regarding Administrative/Professional, Confidential Clerical, IES Administrative/Professional, and IES Administrative Support pay rates. RECOMMENDATION It is recommended that the Board approve the proposed Administrative/Professional, Confidential Clerical, IES Administrative/Professional, and IES Administrative Support pay rates to be provided in a separate packet.


Number: 16-080

Date: June 13, 2016

Page: 1



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AGENDA ITEM Consideration of Temporary, Adjunct, and Student Pay Rates

BACKGROUND

In accordance with specific budgetary guidelines provided by the Board and with due regard to

maintaining a competitive posture in the labor market, administration has prepared a recommendation regarding Temporary, Adjunct, and Student pay rates.

RECOMMENDATION

It is recommended that the Board approve the proposed Temporary, Adjunct, and Student pay

rates to be provided in a separate packet.


Number: 16-081

Date: June 13, 2016

Page: 1



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Documents

Board of Directors Retreat€¦ · 13/06/2016 · 7. Board Report 16-068. Consideration of appointment to fill vacancy in Director District 2. 4 8. Board Report 16-069. A resolution