BOARD OF EDUCATION Administration Center Boardroom ... · BOARD OF EDUCATION February 10, 2014 Administration Center Boardroom 525 Mill Street Springfield, ... Wordles and then shared

BOARD OF EDUCATION February 10, 2014

Administration Center Boardroom 525 Mill Street

Springfield, OR 97477

5:00 pm Worksession, Dual Language/Immersion Program 5:30 pm Worksession, Elementary School Improvement Update

7:00 pm Board Meeting

AGENDA TAB

1. Call Meeting to Order and Flag Salute Board Chair

2. Work Session Summary Board Chair

3. School Presentation Centennial Elementary

4. Safe Routes to Schools Presentation Tom Lindly

5. Transition Garden Update Kevin Hillman

6. Public Comments (Three (3) minutes each; maximum time 20 minutes. Speakers may not yield their time to other speakers.)

7. Consent Agenda A. January 13, 2014 Board Minutes 1 B. Personnel Action, Resolution #13-14.023 Dawn Strong 2 C. Board Policies, First Reading Devon Ashbridge 3 D. Board Policies Approval, Resolution #13-14.024 Devon Ashbridge 4 E. Budget Calendar Approval, Resolution #13-14.025 Brett Yancey 5 F. Financial Statement Brett Yancey 6 G. Integrated Pest Management Update Brett Yancey 7 H. Out-State-Trip, THS Band, Resolution #13-14.026 Matt Coleman 8

8. Action Item A. Asst. Supt/Business/HR Contract Renewals, Res. #13-14.027 Hertica Martin 9

9. Reports and Discussion A. Student Communication B. Superintendent Communication Hertica Martin

C. Board Communication Board Chair • Advocacy • United Front

10. Other Business

11. Next Regular Meeting: February 24, 2014, 7:00 pm

12. Adjournment Board Chair

Springfield Public Schools is an equal opportunity educator and employer. Persons having questions about or requests for special needs and accommodation at Board Meetings should contact the Office of the

Superintendent; 525 Mill Street, Springfield, OR 97477; Phone: (541) 726-3201. Contact should be made 72 hours in advance of the event.

January 13, 2014 Page 1 of 7

SPRINGFIELD PUBLIC SCHOOLS SCHOOL BOARD MEETING SPRINGFIELD, OR 97477 MONDAY, JANUARY 13, 2014

MINUTES 8/ Board Members met in a work session on January 13, 2014, to discuss the Board Self-Evaluation. Chair Jonathan Light called the work session to order at 4:10 pm, in the First Floor Conference Room of the District Administration Center, 525 Mill Street, in Springfield. Board Members present included Chair Light, Nancy Bigley, Al King, Laurie Adams and Garry Weber. Others in attendance included Superintendent Hertica Martin, Matt Coleman, Brett Yancey, Tom Lindly, Dawn Strong, Karen Lewis, Yvonne Atteberry, Anne Goff, and Linda Henry. Assistant Superintendent Matt Coleman facilitated the work session. He distributed the following documents:

• Board Work Session agenda, 11/18/13 • Springfield Public Schools Board Report, December, 2013 • Board and Superintendent Operating Protocols • Wordles developed to represent Board discussions in 2003-2008, 2008-2013, January 2014, and

the Cabinet in January 2014. Ms. Adams arrived at 4:20 p.m. Dr. Coleman reviewed the ground rules for the work session, and facilitated a discussion of the November 11, 2013 agenda and the December 2013 Board Report. The group broke into two groups to discuss the Wordles and then shared their group’s thoughts. ===========================================================================

January 13, 2014 Board discussion of Wordles REINVESTMENTOUTCOMES

• Not add back—be strategic—link to outcomes. • Textbook conversation. • Strategy/decisions. • Budget process—sharing with all staff.

OUTCOMES +/= ACHIEVEMENT

• “Other” links to outcomes and achievement. • Assess weaknessto overcomeand result in @@ (reinvestment).

BOARD AGREEMENTS

• Cohesiveness TECHNOLOGY/DIGITAL

• Leading instruction/learning. COMMUNITIES’ ENGAGEMENT

• SQEM is 10 years old. • Not built in….check in.


• Community engagement without community meetings. • Internal/external.

BOND

• Must engage the community. *SQEM—“RE-UP”. *OUTREACH?? What/How *WHO AREN’T WE CONNECTING WITH?

• Community leaders (related to bond). • Internal staff. • Our Latino community. • Our impacted (SES) families. • School families in general. • Business leaders.

*WHAT HAVE WE BEEN COMMUNICATING?

• Always be communicating needs. • Why?

*WHAT STRUCTURES?

• Stand for Children. • Town Hall—leaders opinion.

IDEAS

• Thursday backpacks. • Town Hall—leaders. • Face to Face meetings.

o Board to Cabinet. o Topic driven. o Principal driven.

• Multi-media o Twitter. h multimedia @ PPS. o Facebook. -must have a reason to like you. o Etc.

• District Facebook site. • Stand for Children—chapter. • What is our message?

Dr. Coleman distributed a handout entitled Board and Superintendent Operating Protocols. He facilitated a discussion and Board members identified priorities. The work session was adjourned at 6:45 p.m.


REGULAR BOARD MEETING

A Regular Meeting of the Lane County School District No. 19 Board of Education was held on January 13, 2014. 1. CALL MEETING TO ORDER Chair Light called the Springfield Board of Education meeting to order in the boardroom of the District Administration Center at 7:00 pm. Attendance Board Members present included Jonathan Light, Nancy Bigley, Laurie Adams, Al King and Garry Weber. District staff and community members identified included Superintendent Hertica Martin, Brett Yancey, Dawn Strong, Karen Lewis, Tom Lindly, Yvonne Atteberry, Anne Goff, Linda Henry, Valerie King, Carla Smith, Rachael Overall, Tracy George, Bruce Smolnisky, Kenny Allen, Joan Bolls, Nicki Gorham, Sarah Lewenberg, Shari Furtwangler, Whitney McKinley, Jeff Butler, Brian Megert, David Collins, Laura Scruggs, Paul Weill, Cheryl Wallerstedt, Emerald Crafton, Kari Sham, Terry Beyer, Les Perry, Ed Baker, and Darcy Wallace of the Springfield Times. Student representatives in attendance included: Kiernan Thomas and Chika Gardner from Willamette Leadership Academy (WLA); Chris Mudder and Kate Miller from Thurston High School (THS); Ashlea Haney from Springfield High School (SHS); Rhodec Erickson from Academy of Arts and Academics (A3); and Arianna Minnick from Gateways High School. 2. WORK SESSION SUMMARY Mr. Weber provided an overview the work session 3. SCHOOL PRESENTATION: DOUGLAS GARDENS ELEMENTARY SCHOOL Principal Valerie King shared student successes at Douglas Gardens Elementary School. Teachers Carla Smith, Rachael Overall and Tracy George introduced students Kaylei Jones and Arwen Speery who performed America the Beautiful and Finn San Fillipo who demonstrated exercise and mathematics activities. 4. SCHOOL BOARD APPRECIATION MONTH PROCLAMATION AND RECOGNITION Superintendent Hertica Martin read the following proclamation in recognition of School Board Recognition Month during January 2014:

WHEREAS, school boards create a vision for what students should know and be able to do;

WHEREAS, school boards establish clear standards for student performance;

WHEREAS, school boards ensure that student assessments are tied to established standards;

WHEREAS, school boards are accountable to the community for operating schools that support student achievement;

WHEREAS, school boards align school district resources to ensure that students meet standards;

WHEREAS, school boards create a climate that supports the philosophy that all children can learn at high levels;

WHEREAS, school boards build collaborative relationships based on trust, teamwork and shared accountability; and

WHEREAS, school boards are committed to continuous education and training on issues related to student


achievement;

NOW, THEREFORE, we hereby declare our appreciation to the members of the Springfield Public Schools Board of Education and proclaim the month of January to be School Board Recognition Month.

We urge all citizens to join us in recognizing the dedication and hard work of local school board members in preparing today's students for tomorrow's world.

Dated this 13th day of January 2014. Human Resources Director Dawn Strong acknowledged the good work done by the teachers and students at Douglas Gardens Elementary School. Ms. Strong introduced Board members. Board members volunteered countless hours of their time year round. She said the SPS Board members had a combination of over 70 years serving the SPS students. They worked hard to make the tough decisions as they considered the District’s 11,000 students. She thanked Board members for the service they provided to the District and the countless hours they spent at Board meetings, visiting schools, and being involved with District staff and students. Ms. Strong introduced Sally Mann and Cheryl Wallerstedt who introduced the students from the Community Transition Program coffee cart program who presented hot chocolate and gift cards to Board members. Board Member were presented gifts from many schools, including: Gateways High School: t-shirts Hamlin Middle School: scroll haikus Maple and Yolanda Middle Schools, Academy of Arts and Academics (A3) High School, Agnes Stewart Middle School: posters and cards Three Rivers/Dos Rios Elementary School: student created books Centennial Elementary School: t-shirts, Starbucks’ gift cards and kindergarten paintings. The Board took a short break to enjoy refreshments. 5 PUBLIC COMMENT There was no one who wished to offer public comment. 6. SPRINGFIELD EDUCATION FOUNDATION (SEF) ANNUAL REPORT Executive Director Ronnel Curry introduced, Terry Beyer, Ed Baker, Sandra Boyst, and Les Perry. On behalf of the SEF, Ms. Beyer presented a check in the amount of $40,883 to the Board. She said the check represented 25 innovative and cutting edge grants awarded in November to over 98 SPS educators. On behalf of the Board, Mr. Light thanked Ms. Curry, the SEF and its patrons for its support to the District. Ms. Curry offered a PowerPoint presentation entitled Springfield Education Foundation—January 13, 2014—Springfield Public Schools Board Presentation, and emphasized the SEF’s highlights and financial accomplishments. 7. CONSENT AGENDA A. November 18, 2013 Board Minutes B. December 18, 2013 Work Session Minutes C. Personnel Action, Resolution #13-14.019 Dawn Strong recommended that the Board of Directors approve the personnel action for licensed employees, as presented:


New Hires Sharay Baker Ruth Daly George Gillett Jennifer Robinette

Retirements Deanna Jacobson Rita Weber Resignation Luanne Johnson

Re-Hires Deanna Jacobson Rita Weber

D. Board Policies, First Reading Devon Ashbridge recommended that the Board of Directors review the following board policies as a first reading: • GBC Staff Ethics • GBEDA Drug and Alcohol Testing – Transportation Personnel • GCL Staff Development E. Board Policies Approval, Resolution #13-14.020 Devon Ashbridge recommended that the Board of Directors approve the following board: • BBB Board Elections • BBFA Board Member Ethics and Conflicts of Interest • BBFB Board Member Ethics and Nepotism F. Financial Statement Motion: Ms. Bigley, seconded by Mr. Weber, moved for approval of the Consent Agenda. The motion carried unanimously, 5:0. 8. ACTION ITEM A. Budget Committee Appointments, Resolution #13-14.021 Brett Yancey recommended that the Board of Directors appoint Kenneth Kohl to position #2 and Emilio Hernandez to position #3, effective January 2, 2014 through December 31, 2017. Motion: Ms. Adams, seconded by Ms. Bigley, moved for approval. The motion carried unanimously, 5:0. B. 2012-2013 Audit Report, Resolution #13-14.022 Brett Yancey recommended that the Board of Directors accept the audited financial reports for 2012-2013, as presented by the firm of Pauly, Rogers and Col, PC. Mr. Yancey noted the following documents had been distributed to Board members:

• June 30, 2013 FY End Audit. • Management Letter

Mr. Yancey introduced Joan Bolls, the District’s internal auditor, and Kenny Allen, with Pauly Rogers and Co, PC. Ms. Bolls reviewed the Comprehensive Annual Financial Report for the Year Ended June 30, 2013. Mr. Allen reviewed the Management Letter to the Board and further reviewed the June 30, 2013 FY End Report. He noted the District had been awarded the Government Finance Officers’ Association’s Certificate of Excellence in Financial Reporting. Motion: Ms. Bigley, seconded by Mr. Weber, moved for approval. The motion carried unanimously, 5:0. Mr. Yancey recognized Ms. Bolls for her work on behalf of the District. 9. REPORTS AND DISCUSSION A. Student Communication Academy of Arts and Academics (A3) Rhodec Erickson reported A3 students were in the J Term during which time they could take one class for the entire month plus a math class. Additionally, juniors and seniors could participate in month-long internships offered throughout the community. He was participating in an internship at the Mac Group,


which was a fabrication business. Students would demonstrate and explain their internship projects at an event on January 29, 2014. A3’s Winter Show "The Government Inspector" was scheduled to run for January 30 through February 8, 2014 at the Wildish Theatre. The A3 Annex was wrapped with the school’s logo, address and telephone number. There were three murals in the community painted by A3 students. Gateways High School (GHS) Arianna Minnick reported the awards ceremony would be held in February 2014, and students were planning the prom. Springfield High School (SHS) Ashlea Haney reported the pageant contestants recently visited the hospital where they visited the Neonatal Intensive Care Unit (NICU). The Leadership class was beginning new projects this term. The Tree of Joy had been very successful. Students delivered gifts before Christmas break to the elementary school students. visited the hospital where they visited the Neonatal Intensive Care Unit (NICU). The Leadership class was beginning new projects this term. The Tree of Joy had been very successful. Students delivered gifts before Christmas break to the elementary school students. On January 17, 2014, students would present the Pajama Party Murders at Dinner Theater. The Black Student Union was hosting Martin Luther King, Jr. events on January 20, 2014. Thurston High School (THS) Kate Miller reported the Mr. THS pageant was scheduled for April 12, 2014. The girls attended a conference January 13, 2014 at the Valley River Inn and everyone would visit the NICU on February 28, 2014. All of the area high schools would participate in a fundraiser scheduled for February 28, 2014 at the Willamalane Park and Recreation District Sports Center. The money raised by the students would go directly to their high schools’ pageant. Dutch Bros. Coffee, and Dickie Jo’s and Dickie Yo’s were donating prizes for the pageant activities. Chris Mudder reported the Winter Bash dance was scheduled for January 17, 2014. James Nolte, a junior at THS, recently broke the school record for the 50-meter free style in swimming. THS recently held it’s first Hall of Fame recognition event prior to the basketball game on January 17, 2014 followed by a dinner on January 18, 2014. Willamette Leadership Academy (WLA) Chika Gardner introduced Kiernan Thomas. Mr. Thomas reported students were participating in Color Guard practice. In response to Mr. Light, Mr. Thomas said the Color Guard was available to participate in events such as parades, funerals and memorials throughout the community. B. Superintendent Communication Superintendent Martin said the students from Douglas Gardens Elementary School were great this evening. She reported the District had started a parent advisory council, a teacher advisory council, a student advisory council and a principal advisory council. The purpose of the councils was to listen to the voices of the different stakeholders in the District and share their thoughts with the Board. Teacher town hall meetings would be scheduled in the near future. She commended the custodial and maintenance staff for their work during the snowstorm to ensure buildings would be ready for students, and the transportation staff to ensure the busses would be ready, when the students returned in December 2013. She and Mr. Yancey had begun budget presentations to buildings and she was using the opportunity to provide the State of the District budget and answer questions from staff. She had attended the Hall of Fame event at THS on January 17, 2014, during which time 23 men and 2 women were inducted. She had attended the THS Dinner Theatre in December 2013. She had attended the State of the City Address on January 9, 2014. She noted Mr. King and Mr. Weber had also attended the State of the City Address.


C. Board Communication • Workshop Update Ms. Adams thanked the Board for attending the Bonds and Ballots workshop recently held in Salem. Mr. Light said the Bonds and Ballots conference was a great event, which gave the Board members new lenses to look at information. Mr. Weber said about 160 people had attended the Bonds and Ballots conference. He noted only 3 of 13 school bond measures passed in November 2013 in Oregon. He thanked Karen Lewis for preparing and distributing the Superintendent’s weekly update to Board members. Mr. Light stated he had attended the SHS choir concert. This was an outstanding program at SHS. Today he met with the United Front delegates. He and Ms. Ashbridge would represent the District on the upcoming United Front visit to Washington, D.C. Board members discussed upcoming events. Ms. Lewis said she would email a revised calendar to Board members. 10. OTHER BUSINESS No other business. 11. NEXT REGULAR MEETING Chair Light said the next regular Board meeting would be held on February 10, 2014 at 7:00 p.m. 12. ADJOURNMENT With no other business, Chair Light adjourned the meeting at 9:15 p.m. (Minutes recorded by Linda Henry)

RESOLUTION: #13-14.023 DATE: February 10, 2014

PERSONNEL ACTION RELEVANT DATA: Each month the board of Directors is asked to approve personnel action involving licensed employees. Tonight the Board is being asked to approve the attached new hires, retirement, resignation and contract renewals. If the Board of Directors would like to discuss any of these recommendations in executive session, in accordance with ORS 192.660(2)(f) Exempt Public Records, the employee should be identified by the number preceding the name and it will be withdrawn pending further instruction from the Board. Dawn Strong is available for questions. RECOMMENDATION: It is recommended that the Board of Directors approve the personnel action for licensed employees as reflected in this resolution and any addendum presented along with this resolution. Categories include:

• New Hires

• Retirement

• Resignation

• Elementary Contract Renewals

• Middle School Contract Renewals

SUBMITTED BY: APPROVED BY: Dawn Strong Hertica Y. Martin, Ed.D Director of Human Resources Superintendent

NO NAME CURRENT BUILDING

ASSIGNMENT STATUS FTE EFFECTIVE

DATE NOTES

NEW HIRES

1 COURTNEY, DANIEL GUY LEE TEMPORARY FT 2/3/14-6/16/14 TEMPORARY FULL TIME

2 JOHNSON, RHODA TMS TEMPORARY FT 2/3/14-6/16/14 TEMPORARY FULL TIME

3 SMITH, MCKENZIE THS TEMPORARY FT 2/3/14-6/16/14 TEMPORARY FULL TIME

RETIREMENTS

4 DELORETTO, JOAN ASMS CONTRACT TEACHER FT 6/30/14 RETIREMENT

RESIGNATION

5 ANDERSON, ERICA HMS CONTRACT TEACHER FT 2/14/14 RESIGNATION

6 WATSON, BRIAN J TMS CONTRACT TEACHER FT 1/31/14 RESIGNATION

ELEMENTARY CONTRACT

RENEWALS

7 BROLSMA, JANE K CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

8 BURKE, WAYNE P CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

9 DRAGO, ASHLEY K CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

10 FOSTER, KRISTIN A CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

11 GALLOWAY, HILLARY B CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

12 GRANADOS, CAROL E CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

13 HARTZ-MADSEN, MARIANNE S CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

14 HERNANDEZ, KIMBERLY S CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

15 HUGO, JEREMY V CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

16 IHNAT, CHIARA R CENTENNIAL CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

17 KING, MARILYN R CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

18 KINGMAN, STEPHANIE K CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

19 MADSEN, LAURA M CENTENNIAL CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

20 MAULDING, MICHAEL P CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

21 MOSBY, JOHN C CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

22 ORSINI, EILEEN M CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

23 SCHMITT, STEFFANY D CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

24 SMITH, KATHY LYNN CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

25 TUNNELL, KAREN L CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

26 VERGARA, ANA M CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

27 WHITE, PAMALA L CENTENNIAL CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

28 BUTTACAVOLI, DORIAN E DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

29 DEPNER, RACHELLE J DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

30 DRATH, MICK C DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

31 EDWARDS, BRANDY J DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

32 ELLICKSON, DONNA L DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

33 ENSEKI, MARJORIE M DOUGLAS GARDENS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

34 GEORGE, TRACY L DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

35 GLAZIER, JENNIFER S DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

36 GRENZ, MELANEY N DOUGLAS GARDENS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

37 LITTLEBIRD, MAYA J DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

38 MACDONALD, LACEY A DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

39 MCNAMARA, TAMI S DOUGLAS GARDENS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

40 OVERALL, RACHAEL L DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

41 SCHLAADT, KATHERINE M DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

42 SMITH, CARLA A DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

43 WATKINS, RUTH M DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

44 WUITE DE VALLE, JENIFER L DOUGLAS GARDENS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

45 KANGAIL, SUSAN E GATEWAY CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

46 BORNEMAN, SHARIE A GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

47 CARTER, SANDRA D GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

48 FARAH, BRUCE J GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

49 FRANTZ, JEAN D GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

50 GONYEA, MEGAN E GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

51 LEINBACH, ELLEN A GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

52 LOVELL, TAWNEE I GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

53 LOVENDAHL, KIMBERLY S GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

54 RIPLEY, MARK T GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

55 ROGERS, KRISTYL R GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

56 SCHLOTTER, ELLEN E GUY LEE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

57 SKOOG, LAURIE L GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

58 STRONG, WAYNE A GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

59 VANBRUNT, HEIDI V GUY LEE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

60 ACKER, MISTY C MAPLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

61 CAMPBELL, KRISTINE A MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

62 COLDREN, KAREN L MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

63 EGBERT, COURTNY L MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

64 GRAY, DEBORAH D MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

65 GREENLEAF, ZEHRA F MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

66 HOSHAW, CAROLYN G MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

67 HUNT, LINDA M MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

68 LINDSEY, TRACY L MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

69 MARTIN, ANDRIA K MAPLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

70 ORTON, HAYLEY S MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

71 RAMSEY, RINKU K MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

72 ROBBINS, LISA M MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

73 VANEEKEREN, MARIETTA E MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

74 VERKLER, AMBER R MAPLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

75 WAREHAM, JONI L MAPLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

76 ALMEIDA, PETER L MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

77 BROWN, TAMERA R MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

78 CARTER, DEBORAH M MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

79 CESMAT, CONSTANCE J MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

80 DILLON, TAMARA L MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

81 DURFEE, RHONDA D MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

82 EEDS, KAREN K MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

83 GAGNON, PATRICIA MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

84 GARRETT, EMILY M MT VERNON CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

85 GOLDEN, GRACE R MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

86 HENDERSON, MELINDA R MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

87 HUNTER, COLLEEN K MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

88 MESSINGER, CHARLES M MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

89 MILLER, DONNA J MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

90 NURRE, SHELLEY J MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

91 OLSON, SHERRILL M MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

92 PETERS, ANNETTE R MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

93 ROWAN, TAMA E MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

94 SHANAHAN, MORIAH MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

95 STERN, JENNIFER M MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

96 TAYLOR, LEAH A MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

97 WRIGHT, LEITA S MT VERNON CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

98 ANDERSON, KARA L PAGE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

99 BERNATZ, AMY N PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

100 BOARDROW, BETHANY D PAGE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

101 FREDRICKSON, BRYN A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

102 GRASSETH, JESSE A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

103 GUILEY, JENNIFER J PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

104 HEWETT, HEIDI N PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

105 HORNFELT, LORI M PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

106 KEELER, KATIE A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

107 LEWELLEN, ALLYSON A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

108 NAYLOR, MITCHELL C PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

109 PENNICOTT, DEBRA A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

110 RICE, HEIDI A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

111 ROSS, LAUREL J PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

112 SHADDON, NICOLA A PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

113 SMITH, DWIGHT BURDY PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

114 THIELE, KARRI K PAGE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

115 WEBSTER, PATRICIA G PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

116 WILSON, SANDRA D PAGE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

117 ABBOTT, NINA RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

118 BABCOCK, KAREN A RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

119 BAIRD III, ELERY N RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

120 BARON, JOLENE N RIDGEVIEW CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

121 BEACH, THERESA M RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

122 GASKILL, JAMIE M RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

123 JAROS, ANGELA L RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

124 LANGER, CARRIE C RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

125 LOVDOKKEN, STEPHANIE L RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

126 MCCORNACK, CAROLINE J RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

127 MCKEE, SARAH C RIDGEVIEW CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

128 MOORE, JULIE A RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

129 POOLE, CARRIE R RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

130 PRICE, KELSEY N RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

131 REIERSGAARD, MICHELE M RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

132 RICHARDSON, ERIN K RIDGEVIEW CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

133 STARLIN, SARA C RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

134 STEIN, MARY J RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

135 THOMPSON, TREVA J RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

136 THORSBY, CARRIE J RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

137 WALKER, LARRY A RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

138 WEISSBARTH, MARTIN G RIDGEVIEW CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

139 WEST, MARY JANE RIDGEVIEW CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

140 ASUMENDI, TIFFANY L RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

141 BRAMHALL, CONNIE S RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

142 BUCK, CHRISTINE N RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

143 DANZIGER, AMY RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

144 FISH, AVERY L RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

145 GAYLE, KELLEY R RIVERBEND CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

146 HAAS, RICHARD J RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

147 HALLEY, AMY P RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

148 HOSKINSON, SARA L RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

149 KETTWIG, JOVONE RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

150 KLYM, HEATHER J RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

151 LAMAR-FRIDLUND, EVA D RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

152 MITCHELL, AMBER R RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

153 NOBLE, CHRISTIAN H RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

154 PAGE, TERESA R RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

155 REED, BRYAN W RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

156 REPOSA, HOLLY G RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

157 TROTTER, COLETTE M RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

158 VAUGHAN, TRACI L RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

159 VILLANUEVA, BELINDA A RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

160 WARD, MEEGAN K RIVERBEND CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

161 YAMBOURANIS, DANA M RIVERBEND CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

162 ANDERSON, KATHRYN D THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

163 ARCHER, KRISTIN M THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

164 BONAR, KURTIS A THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

165 COE, ROSEANN THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

166 CORGAIN, LORENE G THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

167 CROSSWHITE, CURTIS C THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

168 CULP, MARYLEE THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

169 DEAN, CALLI A THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

170 DEWEY, JANET F THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

171 ESSMAN, NICOLE A THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

172 FEDERICO, HELEN M THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

173 HAGEL, STACIA A THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

174 JOHNSON, SARAH J THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

175 JORDAN, BRIAN H THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

176 KARI, NOLA KAY THURSTON ELEM CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

177 MENDELSSOHN, JOCELYN C THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

178 NELSON, SANDRA L THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

179 ORME, SHARON L THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

180 PIMOMO-RIPPE, VONCHI A THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

181 REICHENBERGER, TONYA R THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

182 SMITH, APRYL M THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

183 STILES, KATIE E THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

184 WESTERKAMP, CHERI T THURSTON ELEM CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

185 BELSHAW, KAREN L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

186 COSSEN, ELIZABETH A TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

187 CRONK, MELISSA M TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

188 DIXON, CHERYL L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

189 DOPPS, REBECCA L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

190 DRAGGOO, TERI S TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

191 DRONZEK, MARY ELLEN TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

192 FERREN, SARAH L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

193 KNAPP, DEBORAH L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

194 LODE, KATHRYN A TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

195 MAHONEY, DANA L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

196 MCGRAW, MICHAEL R TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

197 MINNEY, KYLE D TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

198 OPSAL, CONSTANCE S TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

199 PETERS, STEFFANIE L TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

200 PLASCENCIA, MANUEL TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

201 SASSER, BRENT M TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

202 TRACEY, LARRY W TWO RIVERS-DOS RIOS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

203 GARRELTS, SHEILA J WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

204 MATTHEWS, NIKOLE R WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

205 PAGE, AMY E WALTERVILLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

206 PATTERSON, HEIDI L WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

207 SAECHAO, SHENG F WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

208 STOCKS, KATIE M WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

209 WIEBE, CATHERINE A WALTERVILLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

210 CHABOT, JEANETTE M YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

211 CHOPPY, SUSAN M YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

212 CORETTE, LEE A YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

213 CRAWFORD, JAYLENE R YOLANDA CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

214 EVANS, CHRISTINE M YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

215 FERRENBURG, VICKI L YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

216 FINE, ADAM J YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

217 GIBSON, LISA R YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

218 HAZLEHURST, ALLYSON M YOLANDA CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

219 HUGO, CHELSA J YOLANDA CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

220 LEROY, AMY E YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

221 MABUS, KEITH D YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

222 OLSON, JILL J YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

223 PASCHALL, AMY YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

224 PRATT, HEIDI J YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

225 SMITH, JAMIE M YOLANDA CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

WOODFORD, KRISTIN N YOLANDA CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

226 MIDDLE SCHOOL

CONTRACT RENEWALS

227 AUXIER, MATTHEW J ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

228 BARROTE, JOEY A ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

229 BROH, JOANNE C ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

230 BURDEN-DICKMAN, SUE E ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

231 CHAFFEE, DIANE K ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

232 CLEARY-EVANS, AMITY L ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

233 DELORETTO, JOAN M ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

234 DEMANT, DANA C ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

235 FURRER, ROBIN A ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

236 GENTILE, CHRISTINE R ASMS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

237 GRIFFITH, HOLLY M ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

238 HARRIS, JENNIFER L ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

239 HAXHIRAJ, BRIKENA ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

240 HENDRYX, JEFFREY R ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

241 HOWELLS, GREG S ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

242 KIMELBLOT, SHARON A ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

243 KNEEN, DULCIE D ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

244 NELSON, LUCY M ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

245 NICHOLSON, CHRISTI R ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

246 NICHOLSON, JEFFREY N ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

247 OAKLEY, SUSAN E ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

248 OLDS, SCOTT M ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

249 PATTERSON, CARRIE C ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

250 PRICE, ANDREW E ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

251 RALEIGH, CATHERINE M ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

252 ROSE, JEANNE W ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

253 SCHUTTE, CLIFFORD R ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

254 SPERRY, JOHN D ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

255 STEPP, AUDREY P ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

256 STOLP, PATRICIA M ASMS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

257 UTT, JENNIFER L ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

258 VANSCHOLTEN-CRAWFORD, GREGORY S ASMS

CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

259 WOODWARD, KIRSTEN M ASMS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

260 ZRELIAK, JOHN C ASMS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

261 ADLER, ZACHARY R BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

262 BAEHLER, SHERRY D BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

263 BRADLEY, MARY LOU BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

264 BROOKS, AMY M BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

265 BROWN, DEANNA M BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

266 CALDWELL, LISA S BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

267 CONGEDO, JEFFREY D BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

268 DANO, BOBBI L BRIGGS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

269 DAVIS, KATERI J BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

270 DICKISON, JIL M BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

271 ERICKSON, LINDA K BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

272 HARSHBARGER, MIKELL E BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

273 HASS, JOSEPH N BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

274 HILL, AUSTIN T BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

275 HOKE, VIRGINIA W BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

276 JONES, STEPHEN L BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

277 KEOWN, DENISE A BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

278 KLARR, NATHAN P BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

279 LEIGHTON, IRENE C BRIGGS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

280 MCCUMSEY, KATHLEEN J BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

281 NEWSON, ANGELA M BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

282 OLSON, MICHELLE R BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

283 PRICKEL, LINDY J BRIGGS CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

284 RAY, JASON J BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

285 SMITH, CHARLES DAVE BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

286 STEINBAUGH, ELLY J BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

287 WADDELL, TRUDY L BRIGGS CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

288 ADAMS, MARY K HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

289 ALLEN, ZACHARY J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

290 ANDERSON, ERICA H HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

291 BACKER, JENNIFER K HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

292 BODEEN, KAREN J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

293 BREWER, ANGELA J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

294 BURGER, CYNTHIA L HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

295 BUTLER, JENNIFER A HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

296 CESMAT, PAUL R HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

297 CHAPMAN, KIMBERLEE G HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

298 DIXON, JASON A HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

299 DOLL, MARK S HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

300 DOWN, KESLIE M HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

301 FARRIER, NELSON J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

302 GENDEL SATTLER, WAKEROBIN HAMLIN

CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

303 HELM, ROBERT B HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

304 HERNANDEZ, LEO R HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

305 JAYNE, TRENA HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

306 KEELER, THOMAS J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

307 KENNYBREW, ADAM T HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

308 LARSEN, MARY D HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

309 LAVELLE, ASHLEY E HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

310 MAYS, JENNIFER J HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

311 MOORE, BARBARA B HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

312 MUIR, BENJAMIN C HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

313 PARKS, BRANDON L HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

314 TORRES, STACEY A HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

315 USREY, LONNIE W HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

316 WEAVER, KATHLEEN B HAMLIN CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

317 ALLENDER, PATRICK C THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

318 BETTELYOUN, SHARON L THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

319 BONAR, CYNTHIA A THURSTON MIDDLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

320 CLEMONS, LIONEL A THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

321 COPELAND, ANGELA J THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

322 CORWIN, KATHLEEN J THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

323 DEAN, MARGARET M THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

324 EDWARDS, KELLEY A THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

325 GAULT, JONATHAN M THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

326 GUILEY, KRISTIN D THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

327 HUSER, JERRY R THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

328 KEENER, KEITH E THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

329 KERR, RHIANNON S THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

330 NORMAN, PETER D THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

331 RASCHIO, MARY MEGGAN THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

332 ROBERTSON, KRISTY A THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

333 SEDLAK, JOANN THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

334 SIMONS, KIMBERLEE A THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

335 THORSBY, TROY J THURSTON MIDDLE CONTRACT TEACHER FT 2014-2016 CONTRACT RENEWAL

336 WOODFORD, MATTHEW M THURSTON MIDDLE CONTRACT TEACHER PT 2014-2016 CONTRACT RENEWAL

FIRST READING/REVIEW DATE: FEBRUARY 10, 2014

BOARD POLICY FOR REVIEW

RELEVANT DATA: From time to time, changes in laws or operating practice require changes or additions to board policies. In addition, the district subscribes to a policy review service with Oregon School Boards Association and receives samples that are used to craft policy for Springfield Public Schools. Two current policies and three administrative rules (ARs) need to be rewritten to meet legal standards. Ordinarily, ARs do not require board approval. These three ARs and part of special education assurances and therefore must be adopted by the board. Brian Megert and Devon Ashbridge available for questions. RECOMMENDATION: It is recommended that the Board of Directors review the following board policies as a first reading:

• BFD Board Policy Implementation • IGBAJ Special Education – Freed Appropriate Public Education

(FAPE)

• IGBAG-AR Special Education – Procedural Safeguards • IGBAB/JO-AR Education Records/Records of Students with Disabilities

Management • JO/IGBAB-AR Education Records/Records of Students with Disabilities

Management SUBMITTED BY: Devon Ashbridge Communications Specialist

Board Policy Implementation - BFD 1-1

Code: BFD Adopted: Board Policy Implementation Effective Date of Policies All new or amended policies will become effective on the day after adoption by the Board, unless a specific date is included in the motion for adoption. Policy Implementation The superintendent and administrative staff will implement Board policies. The superintendent may formulate administrative regulations and procedures to assist policy implementation. It will be the Board’s duty to evaluate the effectiveness of the policy and the effectiveness of the administration’s implementation of the policy. Policy Dissemination The written policies that govern the district will be maintained in a policy manual to be updated by district staff as new policies are developed or existing policies are revised or repealed. Each Board member will be provided with a current policy manual. Each school shall provide at least one copy of the make available for inspection to the public and district employees, copies of the Board’s policy manual in the school’s library and one copy in the business office. Each employee will be specifically notified of the existence and availability of and personnel policies. The Board’s policy manual will be considered a public record and will be open for inspection at the district office during regular working hours. The superintendent will provide channels for disseminating appropriate policies to the community. END OF POLICY Legal Reference(s): ORS 192.410(4) ORS 332.107

ORS 332.505

OAR 581-022-1610 OAR 581-022-1720

Bold = Additions / Strike Through = Deletions

Special Education - Free Appropriate Public Education (FAPE) - IGBAJ 1-2

Code: IGBAJ Adopted: Special Education - Free Appropriate Public Education (FAPE) 1. The district admits all resident school age children with disabilities and makes special education and

related services available at no cost to those:

a. Who have reached five years of age but have not yet reached 21 years of age on or before September 1 of the current school year, even if they have not failed or have not been retained in a course or grade or are advancing from grade to grade;

b. Who have not graduated with a regular diploma; c. Who have been suspended or expelled in accordance with special education discipline

provisions; or d. Who reach age 21 before the end of the school year. These students remain eligible until the

end of the school year in which they reach 21. 2. The district determines residency in accordance with Oregon law. 3. The district takes steps to ensure that its children with disabilities have available to them the variety

of educational programs and services available to nondisabled children in the area served by the district and provides a continuum of services to meet the individual special education needs of all resident children with disabilities, including resident and children with disabilities who are enrolled in district public charter schools located in the district.

4. The district may, but is not required to, provide special education and related services to a student

who has graduated with a regular diploma. 5. State law prohibits the district from recommending to parents, or requiring a child to obtain, a

prescription for medication to affect or alter thought processes, mood or behavior as a condition of attending school, receiving an evaluation to determine eligibility for early childhood special education or special education, or receiving special education services.

6. If the individualized education program (IEP) team determines that placement in a public or private

residential program is necessary to provide FAPE, the program, including nonmedical care and room and board, must be at no cost to the parents of the child.

7. If a parent revokes consent for a student receiving special education and related services, the district

will not be considered to be in violation of the requirement to make FAPE available to the student because of the failure to provide the student with further special education and related services.

Special Education - Free Appropriate Public Education (FAPE) - IGBAJ 2-2

END OF POLICY Legal Reference(s): ORS 338.165 ORS 339.115 ORS 343.085 ORS 343.224

OAR 581-015-2020 OAR 581-015-2035 OAR 581-015-2040 to-2065 OAR 581-015-2050 OAR 581-015-2075

OAR 581-015-2530 OAR 581-015-2600 OAR 581-015-2605 OAR 581-021-0029

Assistance to States for the Education of Children with Disabilities, 34 C.F.R. §§ 300.17, 300.101-110, 300.113 (2006). Assistance to States for the Education of Children with Disabilities, 34 C.F.R. §§ 300.300 (2008).


Code: IGBAB/JO-AR Adopted: Education Records/Records of Students with Disabilities Management 1. Student Education Record

Student education records are those records that are directly related to a student and maintained by the district, or by a party acting for the district; however, this does not include the following:

a. Records of instructional, supervisory and administrative personnel and educational personnel

ancillary to those persons that are kept in the sole possession of the maker of the record, used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record;

b. Records of the law enforcement unit of the district subject to the provisions of Oregon Administrative Rule (OAR) 581-021-0225;

c. Records relating to an individual who is employed by the district, that are made and maintained in the normal course of business, that relate exclusively to the individual in that individual’s capacity as an employee and that are not available for use for any other purpose. Records relating to an individual in attendance at the district who is employed as a result of his/her status as a student, are education records and are not excepted under this section;

d. Records on a student who is 18 years of age or older, or is attending an institution of postsecondary education, that are:

(1) Made or maintained by a physician, psychiatrist, psychologist or other recognized

professional or paraprofessional acting in his/her professional capacity or assisting in a paraprofessional capacity;

(2) Made, maintained or used only in connection with treatment of the student; and (3) Disclosed only to individuals providing the treatment. For purposes of this definition,

“treatment” does not include remedial educational activities or activities that are part of the program of instruction at the district.

e. Records that only contain information relating to activities in which an individual engaged

after he/she is no longer a student at the district; f. Medical or nursing records which are made or maintained separately and solely by a licensed

health-care professional who is not employed by the district, and which are not used for education purposes or planning.

The district shall keep and maintain a permanent record on each student which includes the:

a. Name and address of educational agency or institution;

Education Records/Records of Students with Disabilities Management - IGBAB/JO-AR 2-10

b. Full legal name of the student; c. Student birth date and place of birth; d. Names of parents; e. Date of entry in school; f. Name of school previously attended; g. Courses of study and marks received; h. Data documenting a student’s progress toward achievement of state standards and must

include a student’s Oregon State Assessment results; i. Credits earned; j. Attendance; k. Date of withdrawal from school; and l. Such additional information as the district may prescribe.

The district may also request the social security number of the student and will include the social security number on the permanent record only if the eligible student or parent complies with the request. The request shall include notification to the eligible student or the student’s parent(s) that the provision of the social security number is voluntary and notification of the purpose for which the social security number will be used.

The district shall retain permanent records in a minimum one-hour fire-safe place in the district, or keep a duplicate copy of the permanent records in a safe depository in another district location.

2. Confidentiality of Student Records

a. The district shall keep confidential any record maintained on a student in accordance with OAR 581-021-0220 through 581-021-0430.

b. Each district shall protect the confidentiality of personally identifiable information at collection, storage, disclosure and destruction stages.

c. Each district shall identify one official to assume responsibility for ensuring the confidentiality of any personally identifiable information.

d. All persons collecting or using personally identifiable information shall receive training or instruction on state policies and procedures.

3. Rights of Parents and Eligible Students

The district shall annually notify parents and eligible students through the district student/parent handbook or any other means that are reasonably likely to inform the parents or eligible students of their rights. This notification shall state that the parent(s) or eligible student has a right to:

a. Inspect and review the student’s education records; b. Request the amendment of the student’s education records to ensure that they are not

inaccurate, misleading or otherwise in violation of the student’s privacy or other rights; c. Consent to disclosures of personally identifiable information contained in the student’s

education records, except to the extent that the applicable state or federal law authorizes disclosure without consent;

d. Pursuant to OAR 581-021-0410, file with the Family Policy Compliance Office, United States Department of Education a complaint under 34 C.F.R. § 99.64 concerning alleged failures by the district to comply with the requirements of federal law; and


e. Obtain a copy of the district policy with regard to student education records.

The notification shall also inform parents or eligible students that the district forwards education records requested under OAR 581-021-0255. The notification shall also indicate where copies of the district policy are located and how copies may be obtained.

If the eligible student or the student’s parent(s) has a primary or home language other than English, or has a disability, the district shall provide effective notice.

These rights shall be given to either parent unless the district has been provided with specific written evidence that there is a court order, state statute or legally binding document relating to such matters as divorce, separation or custody that specifically revokes these rights.

When a student becomes an eligible student, which is defined as a student who has reached 18 years of age or is attending only an institution of postsecondary education and is not enrolled in a secondary school, the rights accorded to, and the consent required of, the parents transfer from the parents to the student. Nothing prevents the district from giving students rights in addition to those given to parents.

4. Parent’s or Eligible Student’s Right to Inspect and Review

The district shall permit an eligible student or student’s parent(s) or a representative of a parent or eligible student, if authorized in writing by the eligible student or student’s parent(s), to inspect and review the education records of the student, unless the education records of a student contain information on more than one student. In that case the eligible student or student’s parent(s) may inspect, review or be informed of only the specific information about the student.

The district shall comply with a request for access to records:

a. Within a reasonable period of time and without unnecessary delay; b. For children with disabilities before any meeting regarding an individualized education

program (IEP), or any due process hearing, or any resolution session related to a due process hearing;

c. In no case more than 45 days after it has received the request.

The district shall respond to reasonable requests for explanations and interpretations of the student’s education record.

The parent(s) or eligible student shall comply with the following procedure to inspect and review a student’s education record:

a. Provide a written, dated request to inspect a student’s education record; and b. State the specific reason for requesting the inspection.

The written request will be permanently added to the student’s education record.

The district shall not destroy any education record if there is an outstanding request to inspect and review the education record.


While the district is not required to give an eligible student or student’s parent(s) access to treatment records under the definition of “education records” in OAR 581-021-0220(6)(b)(D), the eligible student or student’s parent(s) may, at his/her expense, have those records reviewed by a physician or other appropriate professional of his/her choice.

If an eligible student or student’s parent(s) so requests, the district shall give the eligible student or student’s parent(s) a copy of the student’s education record. The district may recover a fee for providing a copy of the record, but only for the actual costs of reproducing the record unless the imposition of a fee effectively prevents a parent or eligible student from exercising the right to inspect and review the student’s educational records. The district may not charge a fee to search for or to retrieve the education records of a student.

The district shall not provide the eligible student or student’s parent(s) with a copy of test protocols, test questions and answers and other documents described in Oregon Revised Statutes (ORS) 192.501(4) unless authorized by federal law.

The district will maintain a list of the types and locations of education records maintained by the district and the titles and addresses of officials responsible for the records.

Student education records will be maintained at the school building at which the student is in attendance except for special education records which may be located at another designated location within the district. The administrator/principal or his/her designee shall be the person responsible for maintaining and releasing the education records.

5. Release of Personally Identifiable Information

Personally identifiable information shall not be released without prior written consent of the eligible student or student’s parent(s) except in the following cases:

a. The disclosure is to other school officials, including teachers, within the district who have a

legitimate educational interest.

As used in this section, “legitimate educational interest” means a district official employed by the district as an administrator, supervisor, instructor or staff support member; a person serving on a school board who needs to review an educational record in order to fulfill his or her professional responsibilities, as delineated by their job description, contract or conditions of employment. Contractors, consultants, volunteers or other parties to whom an agency or institution has outsourced institutional services or functions may be considered a school official provided that party performs an institutional service or function for which the district would otherwise use employees, is under the direct control of the district with respect to the use and maintenance of education records, and is subject to district policies concerning the redisclosure of personally identifiable information.

The district shall maintain, for public inspection, a listing of the names and positions of individuals within the district who have access to personally identifiable information with respect to students with disabilities.


b. The disclosure is to officials of another school within the district; c. The disclosure is to authorized representatives of:

The U.S. Comptroller General, U.S. Attorney General, U.S. Secretary of Education or state and local education authorities or the Oregon Secretary of State Audits Division in connection with an audit or evaluation of federal or state-supported education programs, or the enforcement of or compliance with federal or state-supported education programs, or the enforcement of or compliance with federal or state regulations.

d. The disclosure is in connection with financial aid for which the student has applied or which

the student has received, if the information is necessary for such purposes as to:

(1) Determine eligibility for the aid; (2) Determine the amount of the aid; (3) Determine the conditions for the aid; or (4) Enforce the terms and condition of the aid.

As used in this section “financial aid” means any payment of funds provided to an individual that is conditioned on the individual’s attendance at an educational agency or institution.

e. The disclosure is to organizations conducting studies for, or on behalf of, the district to:

(1) Develop, validate or administer predictive tests; (2) Administer student aid programs; or (3) Improve instruction.

The district may disclose information under this section only if disclosure is to an official listed in paragraph (c) above and who enters into a written agreement with the district that:

(1) Specifies the purpose, scope and duration of the study and the information to be

disclosed; (2) Limits the organization to using the personally identifiable information only for the

purpose of the study; (3) The study is conducted in a manner that does not permit personal identification of

parents or students by individuals other than representatives of the organization; and (4) The information is destroyed when no longer needed for the purposes for which the

study was conducted.

For purposes of this section, the term “organization” includes, but is not limited to, federal, state and local agencies, and independent organizations.

f. The district may disclose information under this section only if the disclosure is to an official

listed in paragraph (c) above who is conducting an audit related to the enforcement of or compliance with federal or state legal requirements and who enters into a written agreement with the district that:

(1) Designates the individual or entity as an authorized representative; (2) Specifies the personally identifiable information being disclosed;


(3) Specifies the personally identifiable information being disclosed in the furtherance of an audit, evaluation or enforcement or compliance activity of the federal or state-supported education programs;

(4) Describes the activity with sufficient specificity to make clear it falls within the audit or evaluation exception; this must include a description of how the personally identifiable information will be used;

(5) Requires information to be destroyed when no longer needed for the purpose for which the study was conducted;

(6) Identifies the time period in which the personally identifiable information must be destroyed; and

(7) Establishes policies and procedures which are consistent with Family Education Rights and Privacy Act (FERPA) and other federal and state confidentiality and privacy provisions to insure the protection of the personally identifiable information from further disclosure and unauthorized use.

g. The disclosure is to accrediting organizations to carry out their accrediting functions; h. The disclosure is to comply with a judicial order or lawfully issued subpoena. The district

may disclose information under this section only if the district makes a reasonable effort to notify the eligible student or student’s parent(s) of the order or subpoena in advance of compliance, unless an order or subpoena of a federal court or agency prohibits notification to the parent(s) or student;

i. The disclosure is to comply with a judicial order or lawfully issued subpoena when the parent is a party to a court proceeding involving child abuse and neglect or dependency matters;

j. The disclosure is to the parent(s) of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1986;

k. The disclosure is in connection with a health or safety emergency. The district shall disclose personally identifiable information from an education record to law enforcement, child protective services and health care professionals, and other appropriate parties in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals. If the district determines that there is an articulable and significant threat, the district will document the information available at that time of determination and the rationale basis for the determination for the disclosure of the information from the educational records.

In making a determination whether a disclosure may be made under the health or safety emergency, the district may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. As used in this section a “health or safety emergency” includes, but is not limited to, law enforcement efforts to locate a child who may be a victim of kidnap, abduction or custodial interference and law enforcement or child protective services efforts to respond to a report of child abuse or neglect pursuant to applicable state law, or other such reasons that the district may in good faith determine a health or safety emergency;

l. The disclosure is information the district has designated as “directory information” (See Board policy JOA – Directory Information);

m. The disclosure is to the parent(s) of a student who is not an eligible student or to an eligible student;


n. The disclosure is to officials of another school, school system, institution of postsecondary education, an education service district (ESD), state regional program or other educational agency that has requested the records and in which the student seeks or intends to enroll or is enrolled or in which the student receives services. The term “receives services” includes, but is not limited to, an evaluation or reevaluation for purposes of determining whether a student has a disability;

o. The disclosure is to the Board during an executive session pursuant to ORS 332.061. The district will use reasonable methods to identify and authenticate the identity of the parents, students, school officials, and any other parties to whom the district discloses personally identifiable information from educational records.;

p. The disclosure is to a caseworker or other representative, who has the right to access the student’s case plan, of a state or local child welfare agency or tribal organization that are legally responsible for the care and protection of the student, provided the personally identifiable information will not be disclosed unless allowed by law.

6. Record-Keeping Requirements

The district shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student. Exceptions to the record-keeping requirements shall include the parent, eligible student, school official or his/her assistant responsible for custody of the records and parties authorized by state and federal law for auditing purposes. The district shall maintain the record with the education records of the student as long as the records are maintained. For each request or disclosure the record must include:

a. The party or parties who have requested or received personally identifiable information from

the education records; and b. The legitimate interests the parties had in requesting or obtaining the information.

The following parties may inspect the record of request for access and disclosure to a student’s personally identifiable information:

a. The parent(s) or eligible student; b. The school official or his/her assistants who are responsible for the custody of the records; c. Those parties authorized by state or federal law for purposes of auditing the record-keeping

procedures of the district. 7. Request for Amendment of Student’s Education Record

If an eligible student or student’s parent(s) believes the education records relating to the student contain information that is inaccurate, misleading or in violation of the student’s rights of privacy or other rights, he/she may ask the building level principal where the record is maintained to amend the record.

The principal shall decide, after consulting with the necessary staff, whether to amend the record as requested within a reasonable time after the request to amend has been made.

The request to amend the student’s education record shall become a permanent part of the student’s education record.


If the principal decides not to amend the record as requested, the eligible student or the student’s parent(s) shall be informed of the decision and of his/her right to appeal the decision by requesting a hearing.

8. Hearing Rights of Parents or Eligible Students

If the building level principal decides not to amend the education record of a student as requested by the eligible student or the student’s parent(s), the eligible student or student’s parent(s) may request a formal hearing for the purpose of challenging information in the education record as inaccurate, misleading or in violation of the privacy or other rights of the student. The district shall appoint a hearings officer to conduct the formal hearing requested by the eligible student or student’s parent. The hearing may be conducted by any individual, including an official of the district, who does not have a direct interest in the outcome of the hearing. The hearings officer will establish a date, time and location for the hearing, and give the student’s parent or eligible student notice of date, time and location reasonably in advance of the hearing. The hearing will be held within 10 working days of receiving the written or verbal request for the hearing.

The hearings officer will convene and preside over a hearing panel consisting of:

a. The principal or his/her designee; b. A member chosen by the eligible student or student’s parent(s); and c. A disinterested, qualified third party appointed by the superintendent.

The parent or eligible student may, at his/her own expense, be assisted or represented by one or more individuals of his/her own choice, including an attorney. The hearing shall be private. Persons other than the student, parent, witnesses and counsel shall not be admitted. The hearings officer shall preside over the panel. The panel will hear evidence from the school staff and the eligible student or student’s parent(s) to determine the point(s) of disagreement concerning the records. Confidential conversations between a licensed employee or district counselor and a student shall not be part of the records hearing procedure. The eligible student or student’s parent(s) has the right to insert written comments or explanations into the record regarding the disputed material. Such inserts shall remain in the education record as long as the education record or contested portion is maintained and exists. The panel shall make a determination after hearing the evidence and make its recommendation in writing within 10 working days following the close of the hearing. The panel will make a determination based solely on the evidence presented at the hearing and will include a summary of the evidence and the reason for the decision. The findings of the panel shall be rendered in writing not more than 10 working days following the close of the hearing and submitted to all parties.

If, as a result of the hearing, the panel decides that the information in the education record is not inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, it shall inform the eligible student or the student’s parent(s) of the right to place a statement in the record commenting on the contested information in the record or stating why he/she disagrees with the decision of the panel. If a statement is placed in an education record, the district will ensure that the statement: a. Is maintained as part of the student’s records as long as the record or contested portion is

maintained by the district; and


b. Is disclosed by the district to any party to whom the student’s records or the contested portion are disclosed.

If, as a result of the hearing, the panel decides that the information is inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, it shall:

a. Amend the record accordingly; and b. Inform the eligible student or the student’s parent(s) of the amendment in writing.

9. Duties and Responsibilities When Requesting Education Records

The district shall, within 10 days of a student seeking initial enrollment in or services from the district, notify the public or private school, ESD, institution, agency or detention facility or youth care center in which the student was formerly enrolled, and shall request the student’s education records.

10. Duties and Responsibilities When Transferring Education Records

The district shall transfer originals of all requested student education records, including any ESD records, relating to the particular student to the new educational agency when a request to transfer the education records is made to the district. The transfer shall be made no later than 10 days after receipt of the request. For students in substitute care programs, the transfer must take place within five days of a request. Readable copies of the following documents shall be retained:

a. The student’s permanent records, for one year; b. Such special education records as are necessary to document compliance with state and federal

audits, for five years after the end of the school year in which the original was created. In the case of records documenting speech pathology and physical therapy services, until the student reaches age 21 or 5 years after last seen, whichever is longer.

Note: Education records shall not be withheld for student fees, fines and charges if requested in circumstances described in ORS 326.575 and applicable rules of the State Board of Education or such records are requested for use in the appropriate placement of a student.


Disclosure Statement

Required for use in collecting personally identifiable information related to social security numbers.

On any form that requests the social security number (SSN), the following statement shall appear just above the space for the SSN:

“Providing your social security number (SSN) is voluntary. If you provide it, the district will use your SSN for record-keeping, research, and reporting purposes only. The district will not use your SSN to make any decision directly affecting you or any other person. Your SSN will not be given to the general public. If you choose not to provide your SSN, you will not be denied any rights as a student. Please read the statement on the back of this form that describes how your SSN will be used. Providing your SSN means that you consent to the use of your SSN in the manner described.”

On the back of the same form, or attached to it, the following statement shall appear:

“OAR 581-021-0250 (1)(j) authorizes districts to ask you to provide your social security number (SSN). The SSN will be used by the district for reporting, research and record keeping. Your SSN will also be provided to the Oregon Department of Education. The Oregon Department of Education gathers information about students and programs to meet state and federal statistical reporting requirements. It also helps districts and the state research, plan and develop educational programs. This information supports the evaluation of educational programs and student success in the workplace.”

The district and Oregon Department of Education may also match your SSN with records from other agencies as follows:

The Oregon Department of Education uses information gathered from the Oregon Employment Division to learn about education, training and job market trends. The information is also used for planning, research and program improvement.

State and private universities, colleges, community colleges and vocational schools use the information to find out how many students go on with their education and their level of success.

Other state agencies use the information to help state and local agencies plan educational and training services to help Oregon citizens get the best jobs available.

Your SSN will be used only for statistical purposes as listed above. State and federal law protects the privacy of your records.


Code: IGBAG-AR Adopted: Special Education - Procedural Safeguards** 1. Procedural Safeguards

a. The district provides procedural safeguards to:

(1) Parents, guardians (unless the guardian is a state agency) or persons in parental relationship to the student;

(2) Surrogate parents; and (3) Students who have reached the age of 18, the age of majority or are considered

emancipated under Oregon law and to whom rights have transferred by statute, identified as adult students (called “eligible students”).

b. The district gives parents a copy of the Procedural Safeguards Notice, published by the

Oregon Department of Education (ODE):

(1) At least once a year; and (2) At the first referral or parental request for evaluation to determine eligibility for special

education services; (3) When the parent (or adult student) requests a copy; (4) To the parent and the student one year before the student’s 18th birthday or upon

learning that the student is considered emancipated.

c. The Procedural Safeguards Notice is:

(1) Provided written in the native language or other communication of the parents (unless it is clearly not feasible to do so) and in language clearly understandable to the public.

(2) If the native language or other mode of communication of the parent is not a written language, the district takes steps to ensure that:

(a) The notice is translated orally or by other means to the parent in his/her native

language or other mode of communication; (b) The parent understands the content of the notice; and (c) There is written evidence that the district has met these requirements.

2. Content of Procedural Safeguards Notice

The procedural safeguards notice includes all of the content provided in the Procedural Safeguards Notice published by ODE.

Special Education - Procedural Safeguards** - IGBAG-AR 2-11

3. Parent or Adult Student Meeting Participation

a. The district provides parents or adult students an opportunity to participate in meetings with respect to the identification, evaluation, individualized education program (IEP) and educational placement of the student, and the provision of a free appropriate public education (FAPE) to the student.

b. The district provides parents or adult students written notice of any meeting sufficiently in advance to ensure an opportunity to attend. The written notice:

(1) States the purpose, time and place of the meeting and who is invited to attend; (2) Advises that parents or adult students may invite other individuals who they believe have

knowledge or special expertise regarding the student; (3) Advises the parents or adult student that the team may proceed with the meeting even if

they are not in attendance; (4) Advises the parent or adult students who to contact before the meeting to provide

information if they are unable to attend; and (5) Indicates if one of the meeting’s purposes is to consider transition services or transition

service needs. If so:

(a) Indicates that the student will be invited; and (b) Identifies any agencies invited to send a representative.

c. The district takes steps to ensure that one or both of the parents of a student with a disability

are present at each IEP or placement meeting or are afforded the opportunity to participate, including:

(1) Notifying parents of the meeting early enough to ensure that they will have an

opportunity to attend; and (2) Scheduling the meeting at a mutually agreed on time and place.

d. If neither parent can participate, the district will use other methods to ensure participation,

including, but not limited to, individual or conference phone calls or home visits. e. The district may conduct an evaluation planning or eligibility meeting without the parent or

adult student if the district provided meeting notice to the parent or adult student sufficiently in advance to ensure an opportunity to attend.

f. The district may conduct an IEP or placement meeting without the parent or adult student if the district is unable to convince the parents or adult students that they should participate. Attempts to convince the parent to participate will be considered sufficient if the district:

(1) Communicates directly with the parent or adult student and arranges a mutually

agreeable time and place and sends written notice to confirm the arrangement; or (2) Proposes a time and place in the written notice stating that a different time and place

might be requested and confirms that the notice was received.


g. If the district proceeds with an IEP meeting without a parent or adult student, the district must

have a record of its attempts to arrange a mutually agreed upon time and place such as:

(1) Detailed records of telephone calls made or attempted and the results of those calls; (2) Copies of correspondence sent to the parents and any responses received; and (3) Detailed records of visits made to the parents’ home or place of employment and the

results of those visits.

h. The district takes whatever action is necessary to ensure that the parent or adult student understands the proceedings at a meeting, including arranging for an interpreter for parents or adult students who are deaf or whose native language is other than English.

i. After the transfer of rights to an adult student at the age of majority, the district provides written notice of meetings to the adult student and parent, if the parent can be reasonably located. After the transfer of rights to an adult student at the age of majority, a parent receiving notice of an IEP meeting is not entitled to attend the meeting unless invited by the adult student or the district.

j. An IEP meeting does not include:

(1) Informal or unscheduled conversations involving district personnel; (2) Conversations on issues such as teaching methodology, lesson plans or coordination of

service provision if those issues are not addressed in the student’s IEP; or (3) Preparatory activities that district or public personnel engage in to develop a proposal or

response to a parent proposal that will be discussed at a later meeting. 4. Surrogate Parents

a. The district protects the rights of a student with a disability, or suspected of having a disability, by appointing a surrogate parent when:

(1) The parent cannot be identified or located after reasonable efforts; (2) The student is a ward of the state or an unaccompanied homeless youth and there is

reasonable cause to believe that the student has a disability, and there is no foster parent or other person available who can act as the parent of the student; or

(3) The parent or adult student requests the appointment of a surrogate parent.

b. The district secures nominations of persons to serve as surrogates. The district appoints surrogates within 30 days of a determination that the student needs a surrogate, unless a surrogate has already been appointed by juvenile court.

c. The district will only appoint a surrogate who:

(1) Is not an employee of the district or ODE; (2) Is not an employee of any other agency involved in the education or care of the student; (3) Is free of any personal or professional interest that would interfere with representing the

student’s special education interests; and (4) Has the necessary knowledge and skills that ensure adequate representation of the

student in special education decisions. The district will provide training, as necessary, to ensure that surrogate parents have the requisite knowledge.


d. The district provides all special education rights and procedural safeguards to appointed surrogate parents.

e. A surrogate will not be considered an employee of the district solely on the basis that the surrogate is compensated from public funds.

f. The duties of the surrogate parent are to:

(1) Protect the special education rights of the student; (2) Be acquainted with the student’s disability and the student’s special education needs; (3) Represent the student in all matters relating to the identification, evaluation, IEP and

educational placement of the student; and (4) Represent the student in all matters relating to the provision of FAPE to the student.

g. A parent may give written consent for a surrogate to be appointed.

(1) When a parent requests that a surrogate be appointed, the parent shall retain all parental

rights to receive notice and all of the information provided to the surrogate. When the district appoints a surrogate at parent request, the district will continue to provide to the parent a copy of all notices and other information provided to the surrogate.

(2) The surrogate, alone, shall be responsible for all matters relating to the special education of the student. The district will treat the surrogate as the parent unless and until the parent revokes consent for the surrogate’s appointment.

(3) If a parent gives written consent for a surrogate to be appointed, the parent may revoke consent at any time by providing a written request to revoke the surrogate’s appointment.

h. An adult student to whom rights have transferred at age of majority may give written consent

for a surrogate to be appointed. When an adult student requests that a surrogate be appointed, the student shall retain all rights to receive notice and all of the information provided to the surrogate. The surrogate, alone, shall be responsible for all matters relating to the special education of the student. The district will treat the surrogate as the adult student unless and until the adult student revokes consent for the surrogate’s appointment. If an adult student gives written consent for a surrogate to be appointed, the adult student may revoke consent at any time by providing a written request to revoke the surrogate’s appointment.

i. The district may change or terminate the appointment of a surrogate when:

(1) The person appointed as surrogate is no longer willing to serve; (2) Rights transfer to the adult student or the student graduates with a regular diploma; (3) The student is no longer eligible for special education services; (4) The legal guardianship of the student is transferred to a person who is able to carry out

the role of the parent; (5) A foster parent or other person is identified who can carry out the role of parent; (6) The parent, who previously could not be identified or located, is now identified or

located; (7) The appointed surrogate is no longer eligible; (8) The student moves to another district; or (9) The student is no longer a ward of the state or unaccompanied homeless youth.

j. The district will not appoint a surrogate solely because the parent or student to whom rights

have transferred is uncooperative or unresponsive to the special education needs of the student.


5. Transfer of Rights at Age of Majority

a. When a student with a disability reaches the age of majority, marries or is emancipated, rights previously accorded to the student’s parents under the special education laws, transfer to the student. A student for whom rights have transferred is considered an “adult student” under OAR 581-015-2000(1).

b. The district provides notice to the student and the parent that rights (accorded by statute) will transfer at the age of majority. This notice is provided at an IEP meeting and documented on the IEP:

(1) At least one year before the student’s 18th birthday; (2) More than one year before the student’s 18th birthday, if the student’s IEP team

determines that earlier notice will aid transition; or (3) Upon actual knowledge that within a year the student will likely marry or become

emancipated before age 18.

c. The district provides written notice to the student and to the parent at the time of the transfer. d. These requirements apply to all students, including students who are incarcerated in a state or

local adult or juvenile correctional facility or jail. e. After transfer of rights to the student, the district provides any written prior notices and written

notices of meetings required by the special education laws to the adult student and to the parent if the parent can be reasonably located.

f. After rights have transferred to the student, receipt of notice of an IEP meeting does not entitle the parent to attend the meeting unless invited by the student or the district.

6. Prior Written Notice

a. The district provides prior written notice to the parent of a student, or student, within a reasonable period of time, whenbefore the district:

(1) pProposes to initiate or change, or refuses to initiate or change, the identification,

evaluation or educational placement of the student, or the provision of a FAPE to the child.; or

(2) b. The district provides prior written notice after a decision is made and a reasonable time before that decision is implemented.Refuses to initiate or change the identification, evaluation or educational placement of the student, or the provision of a FAPE to the child.

b. The content of the prior written notice will include:

(1) A description of the action proposed or refused by the district; (2) An explanation of why the district proposed or refused to take the action; (3) A description of any options that the IEP team considered and reasons why those options

were rejected; (3) A description of each evaluation procedure, test, assessment, record or report used as a

basis for the proposal or refusal; (4) A description of any other factors that are relevant to the district’s proposal or refusal;


(4) A statement that the parents of a student with a disability have procedural safeguards and, if this notice is not an initial referral for evaluation, how a copy of the Procedural Safeguards Notice may be obtained; and

(5) Sources for parents to contact to obtain assistance in understanding their procedural safeguards.;

(6) A description of other options the IEP team considered and the reasons why those options were rejected; and

(7) A description of other factors that are relevant to the agency’s proposal or refusal.

c. The prior written notice is:

(1) Written in language understandable to the general public; and (2) Provided in the native language of the parent or other mode of communication used by

the parent, unless it is clearly not feasible to do so; (3) If the native language or other mode of communication of the parent is not a written

language, the district shall take steps to ensure that:

(a) The notice is translated orally or by other means to the parent in the parent’s native language or other mode of communication;

(b) The parent understands the content of the notice; and (c) There is written evidence that the requirements of this rule have been met.

d. If the proposed action requires prior written notice and written consent, the district may give

notice at the same time consent is requested. 7. Consent1 – Initial Evaluation

a. The district provides notice and obtains informed written consent from the parent or adult student before conducting an initial evaluation to determine whether a student has a disability (as defined by Oregon law) and needs special education. Consent for initial evaluation is not consent for the district to provide special education and related services.

b. The district makes reasonable efforts to obtain informed consent from a parent for an initial evaluation to determine a child’s eligibility for special education services. If a parent does not provide consent for an initial evaluation or does not respond to a request for consent for an initial evaluation, the district may, but is not required to, pursue the initial evaluation of the child through mediation or due process hearing procedures. The district does not violate its child find obligations if it declines to pursue the evaluation using these procedures.

8. Consent – Initial Provision of Special Education Services

a. The district provides notice and obtains informed written consent from the parent or adult student before the initial provision of special education and related services to the student.

b. The district makes reasonable efforts to obtain informed consent, but if a parent or adult student does not respond or refuses consent for initial provision of special education and

1“Consent” means that the parent or adult student: a) has been fully informed, in his/her native language or other mode of communication, of all information relevant to the activity for which consent is sought; and b) understands and agrees in writing to the carrying out of the activity for which his/her consent is sought. Consent is voluntary of the part of the parent and meeting the requirements of consent provision for OAR 581-015-2090, IDEA and Family Education Rights and Privacy Act (FERPA).


related services, the district does not convene an IEP meeting, develop an IEP or seek to provide special education and related services through mediation or due process hearing procedures. The district will not be considered to be in violation of the requirement to make FAPE available to the student under these circumstances. The district stands ready to serve the student if the parent or adult student later consents.

9. Consent – Re-evaluation

a. The district obtains informed parent consent before conducting any re-evaluation of a child with a disability, except:

(1) The district does not need written consent for a re-evaluation if the parent does not

respond after reasonable efforts to obtain informed consent. However, the district does not conduct individual intelligence tests or tests of personality without consent.

(2) If a parent refuses to consent to the re-evaluation, the district may, but is not required to, pursue the re-evaluation by using mediation or due process hearing procedures.

b. A parent or adult student may revoke consent at any time before the completion of the activity

for which they have given consent. If a parent or adult student revokes consent, that revocation is not retroactive.

10. Consent – Other Requirements

a. The district documents its reasonable efforts to obtain parent consent, such as phone calls, letters and meeting notes.

b. If a parent of a student who is home schooled or enrolled by the parents in a private school does not provide consent for the initial evaluation or the re-evaluation, or if the parent does not respond to a request for consent, the district:

(1) Does not use mediation or due process hearing procedures to seek consent; and (2) Does not consider the child as eligible for special education services.

c. If a parent or adult student refuses consent for one service or activity, the district does not use

this refusal to deny the parent or child any other service, benefit or activity, except as specified by these rules and procedures.

d. If, at any time subsequent to the initial provision of special and related services, the parent of a child revokes consent in writing for the continued provision of special education and related services, the district:

(1) May not continue to provide special education and related services to the child, but must

provide prior written notice before ceasing the provision of special education and related services;

(2) May not use mediation or due process procedures to obtain an agreement or ruling that the services may be provided to the child;

(3) The district will not be considered to be in violation of the requirement to make FAPE available to the child because of the failure to provide the child with further special education and related services; and

(4) The district is not required to convene an IEP team meeting or develop an IEP for the child for further provision of special education or related services.


11. Exceptions to Consent

a. The district does not need written parent or adult student consent before:

(1) Reviewing existing data as part of an evaluation or re-evaluation; (2) Administering a test or other evaluation administered to all students without consent

unless, before administration of that test or evaluation, consent is required of parents of all students;

(3) Conducting evaluations, tests, procedures or instruments that are identified on the student’s individualized education program (IEP) as a measure for determining progress; or

(4) Conducting a screening of a student by a teacher or specialist to determine appropriate instructional strategies for curriculum implementation.

b. The district does not need written parent consent to conduct an initial special education

evaluation of a student who is a ward of the state and not living with the parent if:

(1) Despite reasonable efforts to do so, the district has not been able to find the parent; (2) The parent’s rights have been terminated in accordance with state law; or (3) The rights of the parent to make educational decisions have been subrogated by a judge

in accordance with state law and consent for an initial evaluation has been given by an individual appointed by the judge to represent the child.

c. The district does not need written parental consent if an administrative law judge (ALJ)

determines that the evaluation or re-evaluation is necessary to ensure that the student is provided with a free appropriate public education.

12. Independent Educational Evaluations (IEE)

a. A parent of a student with a disability has a right to an independent educational evaluation at public expense if the parent disagrees with an evaluation obtained by the district.

b. If a parent requests an independent educational evaluation at public expense, the district provides information to parents about where an independent educational evaluation may be obtained, and the district criteria applicable for independent educational evaluations.

c. If a parent requests an independent educational evaluation at public expense, the district, without unnecessary delay, either:

(1) Initiates a due process hearing to show that its evaluation is appropriate; or (2) Ensures that an independent educational evaluation is provided at public expense unless

the district demonstrates in a hearing that the evaluation obtained by the parent did not meet district criteria.

d. The district criteria for independent educational evaluations are the same as for district

evaluations including, but not limited to, location, examiner qualifications and cost.

(1) Criteria established by the district do not preclude the parent’s access to an independent educational evaluation.


(2) The district provides the parents the opportunity to demonstrate the unique circumstances justifying an IEE that does not meet the district’s criteria.

(3) A parent may be limited to one independent educational evaluation at public expense each time the district conducts an evaluation with which the parent disagrees.

e. If a parent requests an independent educational evaluation, the district may ask why the parent

disagrees with the public evaluation. The parent may, but is not required to provide an explanation. The district may not:

(1) Unreasonably delay either providing the independent educational evaluation at public

expense or initiating a due process hearing to defend the public evaluation; (2) Except for the criteria listed above in c., impose conditions or timelines related to

obtaining an IEE at public expense.

f. The district considers an independent educational evaluation submitted by the parent, in any decision made with respect to the provision of a free appropriate public education to the student, if the submitted independent evaluation meets district criteria.

13. Dispute Resolution – Mediation

a. The district or parent may request mediation from ODE for any special education matter, including before the filing of a complaint or due process hearing request.

b. The district acknowledges that:

(1) Mediation must be voluntary on the part of the parties, must be conducted by a qualified and impartial mediator who is trained in effective mediation techniques and may not be used to deny or delay a parent’s right to a due process hearing or filing a complaint.

(2) Each mediation session must be scheduled in a timely manner and must be held in a location that is convenient to the parties to the dispute.

(3) An agreement reached by the parties to the dispute in the mediation process must be set forth in a legally binding written mediation agreement that:

(a) States the terms of the agreement; (b) States that all discussions that occurred during the mediation process remain

confidential and may not be used as evidence in any subsequent due process hearing or civil proceeding; and

(c) Is signed by the parent and a representative of the district who has the authority to bind the district to the mediation agreement.

(4) Mediation communication is not confidential if it relates to child or elder abuse and is

made to a person who is required to report abuse, or threats of physical harm, or professional conduct affecting licensure.

(5) The mediation agreement is enforceable in any state court of competent jurisdiction or in a district court of the United States.

14. Dispute Resolution – Complaint Investigation

a. Any organization or person may file a signed, written complaint with the State Superintendent of Public Instruction alleging that a district or education service district (ESD) is violating or


has violated the Individuals with Disabilities Education Act (IDEA) or associated regulations within one year before the date of the complaint. Upon receiving a parent complaint, the ODE forwards the complaint to the district or ESD along with a request for a district response to the allegations in the complaint.

b. Upon receiving a request for response from ODE, the district responds to the allegations and furnishes any requested information or documents within 10 business days.

c. The district sends a copy of the response to the complainant. If ODE decides to conduct an on-site investigation, district personnel participate in interviews and provide additional documents as needed.

d. The district and the complainant may attempt to resolve a disagreement that led to a complaint through mediation. If they decide against mediation, or if mediation fails to produce an agreement, ODE will pursue the complaint investigation.

e. If ODE substantiates some or all of the allegations in a complaint, it will order corrective action. The district satisfies its corrective action obligations in a timely manner.

f. If the district disagrees with the findings and conclusions in a complaint final order, it may seek reconsideration by ODE or judicial review in county circuit court.

15. Due Process Hearing Requests

a. The district acknowledges that parents may request a due process hearing if they disagree with a district proposal or refusal relating to the identification, evaluation, educational placement or provision of a free appropriate education to a student who may have a disability and be eligible for special education.

b. The district may request a due process hearing regarding the identification, evaluation, educational placement or provision of a free appropriate education to a student who may have a disability and be eligible for special education.

c. When requesting a due process hearing, the district or the attorney representing the district provides notice to the parent and to ODE.

d. The party, including the district, that did not file the hearing request must, within 10 days of receiving the request for a hearing, send to the other party a response that specifically addresses the issues raised in the hearing request.

e. If the parent had not yet received prior written notice of the district’s proposal or refusal, the district, within 10 days of receiving the hearing request for a due process hearing, sends to the parent a response that includes:

(1) An explanation of why the district proposed or refused to take the action raised in the

hearing request; (2) A description of other options that the district considered and the reasons why those

options were rejected;


(3) A description of each evaluation procedure, assessment, record or report the district used

as the basis for the proposed or refused action; and (4) A description of the factors relevant to the district’s proposal or refusal.

16. Resolution Session

a. Within 15 days of receiving a due process hearing request, the district will hold a resolution session with the parents and the relevant members of the IEP team who have specific knowledge of the facts identified in the due process hearing request.

b. This meeting will include a representative of the district who has decision-making authority for the district.

(1) The district will not include an attorney unless the parent brings an attorney. (2) The district will provide the parent with an opportunity for the parent to discuss the

hearing request and related facts so that the district has an opportunity to resolve the dispute.

(3) The district and parent may agree in writing to waive the resolution meeting. If so, the 45 day hearing timeline will begin the next business day, unless the district and parent agree to try mediation in lieu of the resolution session.

17. Time Limitations and Exception

a. A parent must request a due process hearing within two years after the date of the district act or omission that gives rise to the parent’s hearing request.

b. This timeline does not apply to a parent if the district withheld relevant information from the parent or incorrectly informed the parent that it had resolved the problem that led the parent’s hearing request.

18. Hearing Costs

a. The district reimburses ODE for costs related to conducting the hearing, including pre-hearing conferences, scheduling arrangement and other related matters.

b. The district provides the parent with a written or, at the option of the parent, an electronic verbatim recording of the hearing, within a reasonable time of the close of the hearing

c. The district does not use IDEA funds to pay attorney’s fees or other hearing costs. 19. Discipline and Placement in Interim Alternative Setting

See Board policy JGDA/JGEA - Discipline of Students with Disabilities.


Education Records/Records of Students with Disabilities Management - JO/IGBAB-AR 1-10

Code: JO/IGBAB-AR Adopted: Education Records/Records of Students with Disabilities Management 1. Student Education Record

Student education records are those records that are directly related to a student and maintained by the district, or by a party acting for the district; however, this does not include the following:

a. Records of instructional, supervisory and administrative personnel and educational personnel

ancillary to those persons that are kept in the sole possession of the maker of the record, used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record;

b. Records of the law enforcement unit of the district subject to the provisions of Oregon Administrative Rule (OAR) 581-021-0225;

c. Records relating to an individual who is employed by the district, that are made and maintained in the normal course of business, that relate exclusively to the individual in that individual’s capacity as an employee and that are not available for use for any other purpose. Records relating to an individual in attendance at the district who is employed as a result of his/her status as a student, are education records and are not excepted under this section;

d. Records on a student who is 18 years of age or older, or is attending an institution of postsecondary education, that are:

(1) Made or maintained by a physician, psychiatrist, psychologist or other recognized

professional or paraprofessional acting in his/her professional capacity or assisting in a paraprofessional capacity;

(2) Made, maintained or used only in connection with treatment of the student; and (3) Disclosed only to individuals providing the treatment. For purposes of this definition,

“treatment” does not include remedial educational activities or activities that are part of the program of instruction at the district.

e. Records that only contain information relating to activities in which an individual engaged

after he/she is no longer a student at the district; f. Medical or nursing records which are made or maintained separately and solely by a licensed

health-care professional who is not employed by the district, and which are not used for education purposes or planning.

The district shall keep and maintain a permanent record on each student which includes the:

a. Name and address of educational agency or institution;


b. Full legal name of the student; c. Student birth date and place of birth; d. Names of parents; e. Date of entry in school; f. Name of school previously attended; g. Courses of study and marks received; h. Data documenting a student’s progress toward achievement of state standards and must

include a student’s Oregon State Assessment results; i. Credits earned; j. Attendance; k. Date of withdrawal from school; and l. Such additional information as the district may prescribe.

The district may also request the social security number of the student and will include the social security number on the permanent record only if the eligible student or parent complies with the request. The request shall include notification to the eligible student or the student’s parent(s) that the provision of the social security number is voluntary and notification of the purpose for which the social security number will be used.

The district shall retain permanent records in a minimum one-hour fire-safe place in the district, or keep a duplicate copy of the permanent records in a safe depository in another district location.

2. Confidentiality of Student Records

a. The district shall keep confidential any record maintained on a student in accordance with OAR 581-021-0220 through 581-021-0430.

b. Each district shall protect the confidentiality of personally identifiable information at collection, storage, disclosure and destruction stages.

c. Each district shall identify one official to assume responsibility for ensuring the confidentiality of any personally identifiable information.

d. All persons collecting or using personally identifiable information shall receive training or instruction on state policies and procedures.

3. Rights of Parents and Eligible Students

The district shall annually notify parents and eligible students through the district student/parent handbook or any other means that are reasonably likely to inform the parents or eligible students of their rights. This notification shall state that the parent(s) or eligible student has a right to:

a. Inspect and review the student’s education records; b. Request the amendment of the student’s education records to ensure that they are not

inaccurate, misleading or otherwise in violation of the student’s privacy or other rights; c. Consent to disclosures of personally identifiable information contained in the student’s

education records, except to the extent that the applicable state or federal law authorizes disclosure without consent;

d. Pursuant to OAR 581-021-0410, file with the Family Policy Compliance Office, United States Department of Education a complaint under 34 C.F.R. § 99.64 concerning alleged failures by the district to comply with the requirements of federal law; and



e. Obtain a copy of the district policy with regard to student education records.

The notification shall also inform parents or eligible students that the district forwards education records requested under OAR 581-021-0255. The notification shall also indicate where copies of the district policy are located and how copies may be obtained.

If the eligible student or the student’s parent(s) has a primary or home language other than English, or has a disability, the district shall provide effective notice.

These rights shall be given to either parent unless the district has been provided with specific written evidence that there is a court order, state statute or legally binding document relating to such matters as divorce, separation or custody that specifically revokes these rights.

When a student becomes an eligible student, which is defined as a student who has reached 18 years of age or is attending only an institution of postsecondary education and is not enrolled in a secondary school, the rights accorded to, and the consent required of, the parents transfer from the parents to the student. Nothing prevents the district from giving students rights in addition to those given to parents.

4. Parent’s or Eligible Student’s Right to Inspect and Review

The district shall permit an eligible student or student’s parent(s) or a representative of a parent or eligible student, if authorized in writing by the eligible student or student’s parent(s), to inspect and review the education records of the student, unless the education records of a student contain information on more than one student. In that case the eligible student or student’s parent(s) may inspect, review or be informed of only the specific information about the student.

The district shall comply with a request for access to records:

a. Within a reasonable period of time and without unnecessary delay; b. For children with disabilities before any meeting regarding an individualized education

program (IEP), or any due process hearing, or any resolution session related to a due process hearing;

c. In no case more than 45 days after it has received the request.

The district shall respond to reasonable requests for explanations and interpretations of the student’s education record.

The parent(s) or eligible student shall comply with the following procedure to inspect and review a student’s education record:

a. Provide a written, dated request to inspect a student’s education record; and b. State the specific reason for requesting the inspection.

The written request will be permanently added to the student’s education record.


The district shall not destroy any education record if there is an outstanding request to inspect and review the education record.

While the district is not required to give an eligible student or student’s parent(s) access to treatment records under the definition of “education records” in OAR 581-021-0220(6)(b)(D), the eligible student or student’s parent(s) may, at his/her expense, have those records reviewed by a physician or other appropriate professional of his/her choice.

If an eligible student or student’s parent(s) so requests, the district shall give the eligible student or student’s parent(s) a copy of the student’s education record. The district may recover a fee for providing a copy of the record, but only for the actual costs of reproducing the record unless the imposition of a fee effectively prevents a parent or eligible student from exercising the right to inspect and review the student’s educational records. The district may not charge a fee to search for or to retrieve the education records of a student.

The district shall not provide the eligible student or student’s parent(s) with a copy of test protocols, test questions and answers and other documents described in Oregon Revised Statutes (ORS) 192.501(4) unless authorized by federal law.

The district will maintain a list of the types and locations of education records maintained by the district and the titles and addresses of officials responsible for the records.

Student education records will be maintained at the school building at which the student is in attendance except for special education records which may be located at another designated location within the district. The administrator/principal or his/her designee shall be the person responsible for maintaining and releasing the education records.

5. Release of Personally Identifiable Information

Personally identifiable information shall not be released without prior written consent of the eligible student or student’s parent(s) except in the following cases:

a. The disclosure is to other school officials, including teachers, within the district who have a

legitimate educational interest.

As used in this section, “legitimate educational interest” means a district official employed by the district as an administrator, supervisor, instructor or staff support member; a person serving on a school board who needs to review an educational record in order to fulfill his or her professional responsibilities, as delineated by their job description, contract or conditions of employment. Contractors, consultants, volunteers or other parties to whom an agency or institution has outsourced institutional services or functions may be considered a school official provided that party performs an institutional service or function for which the district would otherwise use employees, is under the direct control of the district with respect to the use and maintenance of education records, and is subject to district policies concerning the redisclosure of personally identifiable information.



The district shall maintain, for public inspection, a listing of the names and positions of individuals within the district who have access to personally identifiable information with respect to students with disabilities.

b. The disclosure is to officials of another school within the district; c. The disclosure is to authorized representatives of:

The U.S. Comptroller General, U.S. Attorney General, U.S. Secretary of Education or state and local education authorities or the Oregon Secretary of State Audits Division in connection with an audit or evaluation of federal or state-supported education programs, or the enforcement of or compliance with federal or state-supported education programs, or the enforcement of or compliance with federal or state regulations.

d. The disclosure is in connection with financial aid for which the student has applied or which

the student has received, if the information is necessary for such purposes as to:

(1) Determine eligibility for the aid; (2) Determine the amount of the aid; (3) Determine the conditions for the aid; or (4) Enforce the terms and condition of the aid.

As used in this section “financial aid” means any payment of funds provided to an individual that is conditioned on the individual’s attendance at an educational agency or institution.

e. The disclosure is to organizations conducting studies for, or on behalf of, the district to:

(1) Develop, validate or administer predictive tests; (2) Administer student aid programs; or (3) Improve instruction.

The district may disclose information under this section only if disclosure is to an official listed in paragraph (c) above and who enters into a written agreement with the district that:

(1) Specifies the purpose, scope and duration of the study and the information to be

disclosed; (2) Limits the organization to using the personally identifiable information only for the

purpose of the study; (3) The study is conducted in a manner that does not permit personal identification of

parents or students by individuals other than representatives of the organization; and (4) The information is destroyed when no longer needed for the purposes for which the

study was conducted.

For purposes of this section, the term “organization” includes, but is not limited to, federal, state and local agencies, and independent organizations.

f. The district may disclose information under this section only if the disclosure is to an official

listed in paragraph (c) above who is conducting an audit related to the enforcement of or


compliance with federal or state legal requirements and who enters into a written agreement with the district that:

(1) Designates the individual or entity as an authorized representative; (2) Specifies the personally identifiable information being disclosed; (3) Specifies the personally identifiable information being disclosed in the furtherance of an

audit, evaluation or enforcement or compliance activity of the federal or state-supported education programs;

(4) Describes the activity with sufficient specificity to make clear it falls within the audit or evaluation exception; this must include a description of how the personally identifiable information will be used;

(5) Requires information to be destroyed when no longer needed for the purpose for which the study was conducted;

(6) Identifies the time period in which the personally identifiable information must be destroyed; and

(7) Establishes policies and procedures which are consistent with Family Education Rights and Privacy Act (FERPA) and other federal and state confidentiality and privacy provisions to insure the protection of the personally identifiable information from further disclosure and unauthorized use.

g. The disclosure is to accrediting organizations to carry out their accrediting functions; h. The disclosure is to comply with a judicial order or lawfully issued subpoena. The district

may disclose information under this section only if the district makes a reasonable effort to notify the eligible student or student’s parent(s) of the order or subpoena in advance of compliance, unless an order or subpoena of a federal court or agency prohibits notification to the parent(s) or student;

i. The disclosure is to comply with a judicial order or lawfully issued subpoena when the parent is a party to a court proceeding involving child abuse and neglect or dependency matters;

j. The disclosure is to the parent(s) of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1986;

k. The disclosure is in connection with a health or safety emergency. The district shall disclose personally identifiable information from an education record to law enforcement, child protective services and health care professionals, and other appropriate parties in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals. If the district determines that there is an articulable and significant threat, the district will document the information available at that time of determination and the rationale basis for the determination for the disclosure of the information from the educational records.

In making a determination whether a disclosure may be made under the health or safety emergency, the district may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. As used in this section a “health or safety emergency” includes, but is not limited to, law enforcement efforts to locate a child who may be a victim of kidnap, abduction or custodial interference and law enforcement or child protective services efforts to respond to a report of child abuse or neglect pursuant to applicable state law, or other such reasons that the district may in good faith determine a health or safety emergency;



l. The disclosure is information the district has designated as “directory information” (See Board policy JOA – Directory Information);

j. The disclosure is to the parent(s) of a student who is not an eligible student or to an eligible student;

k. The disclosure is to officials of another school, school system, institution of postsecondary education, an education service district (ESD), state regional program or other educational agency that has requested the records and in which the student seeks or intends to enroll or is enrolled or in which the student receives services. The term “receives services” includes, but is not limited to, an evaluation or reevaluation for purposes of determining whether a student has a disability;

l. The disclosure is to the Board during an executive session pursuant to ORS 332.061.

The district will use reasonable methods to identify and authenticate the identity of the parents, students, school officials, and any other parties to whom the district discloses personally identifiable information from educational records.;

p. The disclosure is to a caseworker or other representative, who has the right to access the student’s case plan, of a state or local child welfare agency or tribal organization that are legally responsible for the care and protection of the student, provided the personally identifiable information will not be disclosed unless allowed by law.

6. Record-Keeping Requirements

The district shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student. Exceptions to the record-keeping requirements shall include the parent, eligible student, school official or his/her assistant responsible for custody of the records and parties authorized by state and federal law for auditing purposes. The district shall maintain the record with the education records of the student as long as the records are maintained. For each request or disclosure the record must include:

a. The party or parties who have requested or received personally identifiable information from

the education records; and b. The legitimate interests the parties had in requesting or obtaining the information.

The following parties may inspect the record of request for access and disclosure to a student’s personally identifiable information:

a. The parent(s) or eligible student; b. The school official or his/her assistants who are responsible for the custody of the records; c. Those parties authorized by state or federal law for purposes of auditing the record-keeping

procedures of the district. 7. Request for Amendment of Student’s Education Record

If an eligible student or student’s parent(s) believes the education records relating to the student contain information that is inaccurate, misleading or in violation of the student’s rights of privacy or other rights, he/she may ask the building level principal where the record is maintained to amend the record.


The principal shall decide, after consulting with the necessary staff, whether to amend the record as requested within a reasonable time after the request to amend has been made.

The request to amend the student’s education record shall become a permanent part of the student’s education record. If the principal decides not to amend the record as requested, the eligible student or the student’s parent(s) shall be informed of the decision and of his/her right to appeal the decision by requesting a hearing.

8. Hearing Rights of Parents or Eligible Students

If the building level principal decides not to amend the education record of a student as requested by the eligible student or the student’s parent(s), the eligible student or student’s parent(s) may request a formal hearing for the purpose of challenging information in the education record as inaccurate, misleading or in violation of the privacy or other rights of the student. The district shall appoint a hearings officer to conduct the formal hearing requested by the eligible student or student’s parent. The hearing may be conducted by any individual, including an official of the district, who does not have a direct interest in the outcome of the hearing. The hearings officer will establish a date, time and location for the hearing, and give the student’s parent or eligible student notice of date, time and location reasonably in advance of the hearing. The hearing will be held within 10 working days of receiving the written or verbal request for the hearing.

The hearings officer will convene and preside over a hearing panel consisting of:

a. The principal or his/her designee; b. A member chosen by the eligible student or student’s parent(s); and c. A disinterested, qualified third party appointed by the superintendent.

The parent or eligible student may, at his/her own expense, be assisted or represented by one or more individuals of his/her own choice, including an attorney. The hearing shall be private. Persons other than the student, parent, witnesses and counsel shall not be admitted. The hearings officer shall preside over the panel. The panel will hear evidence from the school staff and the eligible student or student’s parent(s) to determine the point(s) of disagreement concerning the records. Confidential conversations between a licensed employee or district counselor and a student shall not be part of the records hearing procedure. The eligible student or student’s parent(s) has the right to insert written comments or explanations into the record regarding the disputed material. Such inserts shall remain in the education record as long as the education record or contested portion is maintained and exists. The panel shall make a determination after hearing the evidence and make its recommendation in writing within 10 working days following the close of the hearing. The panel will make a determination based solely on the evidence presented at the hearing and will include a summary of the evidence and the reason for the decision. The findings of the panel shall be rendered in writing not more than 10 working days following the close of the hearing and submitted to all parties.

If, as a result of the hearing, the panel decides that the information in the education record is not inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, it shall inform the eligible student or the student’s parent(s) of the right to place a statement in the record



commenting on the contested information in the record or stating why he/she disagrees with the decision of the panel. If a statement is placed in an education record, the district will ensure that the statement: a. Is maintained as part of the student’s records as long as the record or contested portion is

maintained by the district; and b. Is disclosed by the district to any party to whom the student’s records or the contested portion

are disclosed.

If, as a result of the hearing, the panel decides that the information is inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, it shall:

a. Amend the record accordingly; and b. Inform the eligible student or the student’s parent(s) of the amendment in writing.

9. Duties and Responsibilities When Requesting Education Records

The district shall, within 10 days of a student seeking initial enrollment in or services from the district, notify the public or private school, ESD, institution, agency or detention facility or youth care center in which the student was formerly enrolled, and shall request the student’s education records.

10. Duties and Responsibilities When Transferring Education Records

The district shall transfer originals of all requested student education records, including any ESD records, relating to the particular student to the new educational agency when a request to transfer the education records is made to the district. The transfer shall be made no later than 10 days after receipt of the request. For students in substitute care programs, the transfer must take place within five days of a request. Readable copies of the following documents shall be retained:

a. The student’s permanent records, for one year; b. Such special education records as are necessary to document compliance with state and federal

audits, for five years after the end of the school year in which the original was created. In the case of records documenting speech pathology and physical therapy services, until the student reaches age 21 or 5 years after last seen, whichever is longer.

Note: Education records shall not be withheld for student fees, fines and charges if requested in circumstances described in ORS 326.575 and applicable rules of the State Board of Education or such records are requested for use in the appropriate placement of a student.


Disclosure Statement

Required for use in collecting personally identifiable information related to social security numbers.

On any form that requests the social security number (SSN), the following statement shall appear just above the space for the SSN:

“Providing your social security number (SSN) is voluntary. If you provide it, the district will use your SSN for record-keeping, research, and reporting purposes only. The district will not use your SSN to make any decision directly affecting you or any other person. Your SSN will not be given to the general public. If you choose not to provide your SSN, you will not be denied any rights as a student. Please read the statement on the back of this form that describes how your SSN will be used. Providing your SSN means that you consent to the use of your SSN in the manner described.”

On the back of the same form, or attached to it, the following statement shall appear:

“OAR 581-021-0250 (1)(j) authorizes districts to ask you to provide your social security number (SSN). The SSN will be used by the district for reporting, research and record keeping. Your SSN will also be provided to the Oregon Department of Education. The Oregon Department of Education gathers information about students and programs to meet state and federal statistical reporting requirements. It also helps districts and the state research, plan and develop educational programs. This information supports the evaluation of educational programs and student success in the workplace.”

The district and Oregon Department of Education may also match your SSN with records from other agencies as follows:

The Oregon Department of Education uses information gathered from the Oregon Employment Division to learn about education, training and job market trends. The information is also used for planning, research and program improvement.

State and private universities, colleges, community colleges and vocational schools use the information to find out how many students go on with their education and their level of success.

Other state agencies use the information to help state and local agencies plan educational and training services to help Oregon citizens get the best jobs available.

Your SSN will be used only for statistical purposes as listed above. State and federal law protects the privacy of your records.

RESOLUTION: #13-14.024 DATE: FEBRUARY 10, 2014

BOARD POLICIES FOR APPROVAL

RELEVANT DATA: From time to time, changes in laws or operating practice require changes or additions to board policies. In addition, the district subscribes to a policy review service with Oregon School Boards Association and receives samples that are used to craft policy for Springfield Public Schools. Three current policies needed to be rewritten to meet legal standards. These policies were presented for first reading at the last board meeting. Dawn Strong is available for questions. RECOMMENDATION: It is recommended that the Board of Directors approve the following board policies:

• GBC Staff Ethics • GBEDA Drug and Alcohol Testing – Transportation Employees • GCL-GDL Staff Development

SUBMITTED BY RECOMMENDED BY: Devon Ashbridge Hertica Y. Martin, Ed.D Communications Specialist Superintendent

Staff Ethics – GBC 1-6

Code: GBC Adopted: Staff Ethics I. Conflict of Interest No district employee will use his/her district position to obtain personal financial benefit or avoidance of financial detriment or financial gain or avoidance of financial detriment for relatives or for any business with which the employee or relative is associated. This prohibition does not apply to any part of an official compensation package, honorarium allowed by ORS 244.042, reimbursement of expenses, or unsolicited awards of professional achievement. Further, this prohibition does not apply to gifts from one without a legislative or administrative interest. Nor does it apply if the gift is under the $50 gift limit for one who has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. District employees will not engage in, or have a financial interest in, any activity that raises a reasonable question of conflict of interest with their duties and responsibilities as staff members. This means that: 1. Employees will not use their position to obtain financial gain or avoidance of financial detriment

from students, parents or staff; 2. Any device, publication or any other item developed during the employee’s paid time shall be

district property; 3. Employees will not further personal gain through the use of confidential information gained in the

course of or by reason of position or activities in any way; 4. No district employee may serve as a Board or budget committee member in the district.

5. An employee will not perform any duties related to an outside job during his/her regular working

hours or during the additional time that he/she needs to fulfill the position’s responsibilities; nor will an employee use any district facilities, equipment or materials in performing outside work;

6. If an employee authorizes a public contract, the employee may not have a direct beneficial financial

interest in that public contract for two years after the date the contract was authorized. If an employee has a potential or actual conflict of interest, the employee must notify his/her supervisor in writing of the nature of the conflict and request that the supervisor dispose of the matter giving rise to the conflict. In order to avoid both potential and actual conflicts of interests, district employees must abide by the following rules when an employee’s relative is seeking and/or holds a position with the district:

Staff Ethics – GBC 2-6

1. A district employee may not appoint, employ, promote, discharge, fire, or demote or advocate for

such an employment decision for a relative, unless he/she complies with the conflict of interest requirements of ORS Chapter 244. This rule does not apply to employment decisions regarding unpaid volunteer position, unless it is a Board-related position;

2. A district employee may not participate as a public official in any interview, discussion, or debate

regarding the appointment, employment, promotion, discharge, firing, or demotion of a relative. An employee may still serve as a reference, provide a recommendation, or perform other acts that are part of the normal job functions of the employee;

3. More than one member of an employee’s family may be hired as a regular district employee. In

accordance with Oregon law, however, the district may refuse to hire individuals, or may transfer current employees, in situations where an appointment would place one family member in a position of exercising supervisory, appointment or grievance adjustment authority over another member of the same family. Employees who are members of the same family may not be assigned to work in the same building except by the superintendent’s approval.

Relative” means: 1. The employee’s spouse;1, parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-in-

law; 2. The spouse of the employee’s parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-

in-law. II. Gifts District employees must comply with the following rules involving gifts: Employees are public officials and therefore will not solicit or accept a gift or gifts with an aggregate value in excess of $50 from any single source in a calendar year that has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. All gift-related provisions apply to the employee and their relatives. The $50 gift limit applies separately to the employee, and to the employee’s relatives, meaning that the employee and relative can accept up to $50 each from the same source/gift giver. 1. “Gift” means something of economic value given to an employee without valuable consideration of

equivalent value, which is not extended to others who are not public officials on the same terms and conditions.

2. “Relative” means:

a. The employee’s spouse1, parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-in-law;

b. The spouse of the employee’s parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-in-law.

1The term spouse includes domestic partner.

Staff Ethics - GBC 3-6

Determining the Source of Gifts Employees should not accept gifts in any amount without obtaining information from the gift giver as to who is the source of the gift. It is the employee’s personal responsibility to ensure that no single source provides gifts exceeding an aggregate value of $50 in a calendar year, if the source has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. If the giver does not have a legislative/administrative interest, the ethics rules on gifts do not apply and the employee need not keep track of it, although they are advised to do so anyway in case of a later dispute. Determining Legislative and Administrative Interest A “legislative or administrative interest” means an economic interest, distinct from that of the general public, in any action subject to the official decision of an employee. A decision means an act that commits the district to a particular course of action within the employee’s scope of authority and that is connected to the source of the gift’s economic interest. A decision is not a recommendation or work performed in an advisory capacity. If a supervisor delegates the decision to a subordinate but retains responsibility as the final decision maker, both the subordinate and supervisor’s actions would be considered a “decision.” Determining the Value of Gifts The fair market value of the merchandise, goods, or services received will be used to determine benefit or value. “Fair market value” is the dollar amount goods or services would bring if offered for sale by a person who desired, but was not obligated, to sell and purchased by one who is willing, but not obligated, to buy. Any portion of the price that was donated to charity, however, does not count toward the fair market value of the gift if the employee does not claim the charitable contribution on personal tax returns. Below are acceptable ways to calculate the fair market value of a gift: 1. In calculating the per person cost at receptions or meals the payor of the employee’s admission or

meal will include all costs other than any amount donated to a charity.

For example, a person with a legislative or administrative interest buys a table for a charitable dinner at $100 per person. If the cost of the meal was $25 and the amount donated to charity was $75, the benefit conferred on the employee is $25. This example requires that the employee does not claim the charitable contribution on personal tax returns.

2. For receptions and meals with multiple attendees, but with no price established to attend, the source of the employee’s meal or reception will use reasonable methods to determine the per person value or benefit conferred. The following examples are deemed reasonable methods of calculating value or benefit conferred:

a. The source divides the amount spent on food, beverage and other costs (other than charitable

contributions) by the number of persons whom the payor reasonably expects to attend the reception or dinner;

b. The source divides the amount spent on food, beverage and other costs (other than charitable contributions) by the number of persons who actually attend the reception or dinner; or

c. The source calculates the actual amount spent on the employee.


3. Upon request by the employee, the source will give notice of the value of the merchandise, goods, or services received.

4. Attendance at receptions where the food or beverage is provided as an incidental part of the

reception is permitted without regard to the fair market value of the food and beverage provided. Value of Unsolicited Tokens or Awards: Resale value Employees may accept unsolicited tokens or awards that are engraved or are otherwise personalized items. Such items are deemed to have a resale value under $25 (even if the personalized item cost the source more than $50), unless the personalized item is made from gold or some other valuable material that would have value over $25 as a raw material. Entertainment Employees may not solicit or accept any gifts of entertainment over $50 in value from any single source in a calendar year that has a legislative or administrative interest in any matter subject to the decision of the employee unless: 1. The entertainment is incidental to the main purpose of another event (i.e., a band playing at a

reception). Entertainment that involves personal participation is not incidental to another event (such as a golf tournament at a conference); or

2. The employee is acting in their official capacity for a ceremonial purpose.

Entertainment is ceremonial when an employee appears at an entertainment event for a “ceremonial purpose” at the invitation of the source of the entertainment who requests the presence of the employee at a special occasion associated with the entertainment. Examples of an appearance by an employee at an entertainment event for a ceremonial purpose include: throwing the first pitch at a baseball game, appearing in a parade and ribbon cutting for an opening ceremony.

Exceptions The following are exceptions to the ethics rules on gifts that apply to employees: 1. Gifts from “relatives” are permitted in an unlimited amount; they are not considered gifts under the

ethics rules; 2. Informational or program material, publications, or subscriptions related to the recipient’s

performance of official duties; 3. Food, lodging, and travel generally count toward the $50 aggregate amount per year from a single

source with a legislative/administrative interest, with the following exceptions:

a. Organized Planned Events. Employees are permitted to accept payment for travel conducted in the employee’s official capacity, for certain limited purposes:

(1) Reasonable expenses (i.e., food, lodging, travel, fees) for attendance at a convention,

fact-finding mission or trip, or other meeting do not count toward the $50 aggregate amount IF:


(a) The employee is scheduled to deliver a speech, make a presentation, participate on a panel, or represent the district; AND

i) The giver is a unit of a:

a) Federal, state, or local government; b) An Oregon or federally recognized Native American Tribe; OR c) Nonprofit corporation.

(b) The employee is representing the district:

i) On an officially sanctioned trade-promotion or fact-finding mission; OR ii) Officially designated negotiations or economic development activities where

receipt of the expenses is approved in advance by the superintendent.

(2) The purpose of this exception is to allow employees to attend organized, planned events and engage with the members of organizations by speaking or answering questions, participating in panel discussions or otherwise formally discussing matters in their official capacity. This exception to the gift definition does not authorize private meals where the participants engage in discussion.

4. Food or beverage, consumed at a reception, meal, or meeting IF held by an organization and IF the

employee is representing the district.

“Reception” means a social gathering. Receptions are often held for the purpose of extending a ceremonial or formal welcome and may include private or public meetings during which guests are honored or welcomed. Food and beverages are often provided, but not as a plated, sit-down meal;

5. Food or beverage consumed by employee acting in an official capacity in the course of financial

transactions between the public body and another entity described in ORS 244.020(6)(b)(I)(i); 6. Waiver or discount of registration expenses or materials provided to employee at a continuing

education event that the employee may attend to satisfy a professional licensing requirement; 7. A gift received by the employee as part of the usual or customary practice of the employee’s private

business, employment or position as a volunteer that bears no relationship to the employee’s district employment;

8. Reasonable expenses paid to employee for accompanying students on an educational trip. Honoraria An employee may not solicit or receive, whether directly or indirectly, honoraria for the employee or relative of the employee if the honoraria are solicited or received in connection with the official duties of the employee. The honoraria rules do not prohibit the solicitation or receipt of an honorarium or a certificate, plaque, commemorative token, or other item with a value of $50 or less; or the solicitation or receipt of an honorarium for services performed in relation to the private profession, occupation, avocation, or expertise of the employee.


END OF POLICY Legal Reference(s): ORS 244.010 to-244.400 ORS 332.016

ORS 659A.309 OAR 199-005-0003 to-199-020-0020

OAR 584-020-0040

OR. ETHICS COMM’N, OR. GOV’T ETHICS LAW, A GUIDE FOR PUBLIC OFFICIALS.

Drug and Alcohol Testing - Transportation Personnel * - GBEDA 1-2

Code: GBEDA Adopted: Drug and Alcohol Testing - Transportation Personnel * (Version 1) The district is committed to the establishment of a drug use and alcohol misuse prevention program that meets all applicable requirements of the Omnibus Transportation Employee Testing Act of 1991 (OTETA). The district or its transportation provider shall have an in-house drug and alcohol testing program or be a member of a consortium that provides testing that meets the federal regulations, and shall annually certify this information to the Oregon Department of Education. Accordingly, all employees subject to commercial driver license (CDL) requirements shall be prohibited from: 1. The use of drugs, unless a written prescription from a licensed doctor or osteopath is provided,

including a statement advising that the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle;

2. The use of alcohol including:

a. While on duty; b. Eight hours before driving, in accordance with Oregon Administrative Rules; c. Eight hours following an accident; d. Consumption resulting in prohibited levels of alcohol in the system.

“Drugs” as used in this policy refer to controlled substances covered by OTETA, including marijuana, cocaine, opiates, amphetamines and phencyclidine (PCP). All covered individuals offered employment with the district and district employees transferring to positions subject to OTETA shall be required to submit to pre-employment drug testing. Additionally, covered employees will be subject to reasonable suspicion, random and post-accident alcohol and drug testing. Return-to-duty and follow-up testing may also be required. Pre-employment drug testing costs will be paid for by the district. All drug and alcohol testing of district employees, including reasonable suspicion, random, post-accident, return-to-duty and follow-up testing costs, as applicable, will be paid for by the district. The district will comply with collective bargaining agreement provisions.

Drug and Alcohol Testing - Transportation Personnel * - GBEDA 2-2

All offers of employment or transfer to covered positions with the district will be made contingent upon testing results. An individual who tests positive for drugs may not be hired or transferred1. The offer of employment or transfer will be immediately withdrawn. An offer of employment or transfer will also be immediately withdrawn from any individual who refuses drug testing. Covered employees who, under the district’s reasonable suspicion, random, post-accident, return-to-duty or follow-up testing program, test positive for drugs or test with a breath alcohol content level of 0.02 or higher, will be subject to immediate disciplinary action up to and including dismissal in accordance with Board policy. Employees who refuse to comply with testing requirements will also be regarded as testing positive for drugs or testing with a breath alcohol content level of 0.02 or higher. Notification of available resources for evaluation and treatment will be made as required by law. Additionally, employees may be subject to CDL prohibitions and penalties under the OTETA and applicable Federal Motor Carrier Safety Administration (FMCSA) regulations. END OF POLICY Legal Reference(s):

1The district may elect to allow an individual who tests positive for drugs to reapply for district employment or transfer to a covered position at a later date. At that time, the individual will again be tested for the presence of drugs. A district employee considered for transfer to an OTETA-covered position who tests positive for drugs will be subject to all district policies and regulations including the district’s Drug-Free Workplace policy.

ORS 657.176 OAR 581-053-0220(3)(h) OAR 581-053-0230(9)(t)

OAR 581-053-0420(4)(b)(B)(ii) OAR 581-053-0430(13),(14) OAR 581-053-0531(12),(13) OAR 581-053-0615(2)(c)(D)(ii)

OAR 581-053-0620(1)(d) SB 193 (2013)

Omnibus Transportation Employee Testing Act of 1991, 49 U.S.C. §§ 31301-31317; 49 C.F.R. Parts 40, 382, 391-395 (2006).

Staff Development * - GCL/GDL 1-1

Code: GCL/GDL Adopted: Staff Development In order to strengthen and refine professional skills of district personnel, the superintendent or his/her designee will develop a staff development program for all employees. District and building-based leadership teams will be encouraged to participate in the development and implementation of the district’s staff development program including provisions for the professional growth of staff. Staff development programs, whether provided directly by the district or through district contracts with third parties, will provide appropriate reasonable accommodations to ensure such programs are available to employees with disabilities. Completion of continuing professional development (CPD) requirements, as set forth in OAR Chapter 584, Division 090 by the Teacher Standards and Practices Commission (TSPC) for license renewal, are the sole responsibility of the employee. END OF POLICY Legal Reference(s): ORS 329.095 ORS 329.125 ORS 329.704 OAR 584-018-0105

OAR 584-018-0205 OAR 584-018-0105 OAR 581-022-0606 OAR 581-022-1720

OAR 584-090-0100 to-0120

Clackamas IED Assn. v. Clackamas IED, No. C-141-77, 3 PUB. EMPL. COLL. BARG. REP. 1848 (ERB 1978). Eugene Educ. Ass’n v. Eugene Sch. Dist. 4J, No. C-93-79, 5 PUB. EMPL. COLL. BARG. REP. 3004 (ERB 1980). Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006).

RESOLUTION #13-14.025 FEBRUARY 10, 2014

BUDGET CALENDAR Relevant Data: The Springfield Public Schools Board of Directors annually reviews the proposed budget calendar for the upcoming year. Enclosed is a recommended budget calendar for this year’s budget meetings to deliberate on the 2014-2015 proposed budget. Please note that we have scheduled the meetings during the months of May and June. The Budget Hearing is scheduled for the first board meeting in June and we are proposing to begin all meetings at 6:00 pm. Brett Yancey is available to answer any questions the board members may have. Submitted By: Reviewed By: Brett M. Yancey Dr. Hertica Martin, Ed.D. Director of Business Operations Superintendent

BUDGET CALENDAR 2014-2015

December 12, 2013 Budget Committee/Board Work Session at 6:00 PM (Cancelled

due to inclement weather) January 16, 2014 Budget Committee/Board Work Session at 6:00 PM February 25, 2014 Budget Committee/Board Work Session at 6:00 PM March 20, 2014 Budget Committee/Board Work Session at 6:00 April 25, 2014 First Notice of First Budget Committee Meeting May 8, 2014 Second Notice of First Budget Committee Meeting May 15, 2014 First Budget Committee Meeting at 6:00 PM May 22, 2014 Second Budget Committee Meeting at 6:00 PM May 29, 2014 Third Budget Committee Meeting at 6:00 PM (If necessary) June 1, 2014 Publish Notice of Budget Hearing June 9, 2014 BUDGET HEARING*

Resolutions adopting the budget, making appropriations, and declaring the tax levy

July 15, 2014 Deadline to certify tax levy to the county assessor (ORS 294.444

and ORS 310.060) * Board of Directors may revise the approved budget by 10% in any one fund. • Calendar built on the following assumptions:

Meetings of the Budget Committee on Thursday evenings and regular Board meetings are held on second and fourth Monday evenings.

CONSENT AGENDA February 10, 2014

SPRINGFIELD PUBLIC SCHOOLS 2013-2014 Revenue/Expenditure Forecast

As of January 31, 2013 **Please see attached report**

REVENUES:

• A majority of our (current year) property taxes were be received during the month of November, with minor collections remaining throughout the remainder of the year. Current year property taxes are projected to be slightly less than originally budgeted ($240,000 @ 95% collection rate). The main reason for this estimated reduction is due to an error made in the assessed value of International Paper (IP). IP is the largest taxpayer within the School District’s boundaries and paid approximately $1.3 million less than they should. Due to state law the correction must be made in the next fiscal year. This reduction has been reported to Oregon Department of Education and considered in the State School Fund. Additionally, it is estimated that approximately $400,000 of prior year property taxes are to be received on behalf of the District, of which the District has received a little more than $73,000. This report is based on the information received through the Lane County Tax and Assessment office.

• The District’s most significant portion of revenue is the District’s scheduled Basic School Support payments. According to Oregon Department of Education’s estimate (11/7/2013), the District is scheduled to receive approximately $750,000 less than the adopted budget. This is due to an adjustment by the State on the number of students above the 11% IEP cap being funded. On the other hand, the District anticipates receiving approximately $500,000 from the prior year reconciliation and an additional $500,000 from the High Cost Disability reimbursement. This estimate includes the additional students enrolled in the SPS Online program, as well as Charter School enrollment at both A3 and Willamette Leadership Academy.

• The District is anticipating receiving approximately $150,000 in County School Funds. To date the District has not received anticipated funds.

• The District has received approximately 50% of the adopted budget in Common School Funds. Oregon Department of Education notified us early in November that the allocated has increased by approximately $215,000, which is considered in the updated State School Fund formula revenue. Remaining funds are anticipated to be received in January 2014.

• In October 2013 the District learned that Federal Forest Fees would be allocated in the 2013-14 fiscal year, which was not anticipated when the budget was adopted. These resources are anticipated to be approximately $536,175.

EXPENDITURES:

• Salary amounts are based upon staff allocations adopted during the budgeting process. This is estimated using actual data (per year-end estimates). These projections reflect anticipated and realized retirements.

• Benefit amounts are based upon staff allocations revised during the budgeting process, along with budgeted salaries.

• The purchased services, supplies and capital outlay expenditure projections are based upon budgeted expenditures and anticipated to be expended similar to past trends. While historically the District has under spent these budget areas, reductions in discretionary budget no longer afford for significant under-expending.

• Other objects include the cost for property and liability insurance and is based upon premiums negotiated after the 2013-2014 adopted budget.

Additional Notes: For the 2013-2014 budget year the current estimate of ending fund balance is $1,148,514. Included in this number is the audited ending fund balance from the 2012-13 fiscal year ($461,796). At the end of the 2012-13 fiscal year it was estimated that the ending fund balance would be approximately $941,000, however there were additional, unanticipated reductions that occurred throughout the year, as well as increases that drew down reserves. Most notably there were the following:

1) Decision to staff more than was allocated in 2012-13. (Decision by Leadership to support from reserves).

2) Reduction in revenue associated with High Cost Disability student reimbursement.

3) Unanticipated reduction in State School Funds from a reduction in Special Education per student cap funding.

4) Increased revenue flow through and costs associated with Charter School student enrollment.

5) An assumption that online student participation would be greater than realized.

6) Unanticipated expenses related to special education costs. During the week of September 30, 2013 the Oregon Legislature and Governor Kitzhaber completed the “Special Session” for 2013. This session is estimated to provide an additional $100 million for k-12 education (estimated to be $1.7 - $1.8 million for SPS, however it has been announced that this revenue will not be available until the 2014-15 fiscal year. More information will be provided once it becomes available. Submitted by: Reviewed by: Brett M. Yancey Dr. Hertica Martin, Ed. D. Director of Business Operations Superintendent

ESTIMATEDACTUAL from PROJECTEDthrough 01/31/14 PROJECTED as % of

BUDGET 01/31/14 to year end 2013-2014 BUDGET

REVENUES:Property taxes - current 20,955,297 19,067,331 1,649,523 20,716,854 98.86%Property taxes - prior years 400,000 294,119 105,881 400,000 100.00%Other local sources 885,000 445,866 439,134 885,000 100.00%Lane ESD Apportionment 1,220,000 653,884 566,116 1,220,000 100.00%County School Fund 150,000 0 150,000 150,000 100.00%State School Fund 62,176,624 40,689,448 21,236,937 61,926,385 99.60%State School Fund - High Cost Disability 500,000 0 500,000 500,000 100.00%Federal Forest Fees 0 0 536,175 536,175 N/ACommon School Fund 856,181 559,484 412,260 971,744 113.50%

Total revenues 87,143,102 61,710,131 25,596,027 87,306,158 100.19%

Beginning fund balance 1,350,000 461,796 0 461,796 34.21%

Total Beginning fund balance 1,350,000 461,796 0 461,796 34.21%

Total resources 88,493,102 62,171,927 25,596,027 87,767,954 99.18%

EXPENDITURES:Personal services 44,504,711 20,273,553 24,231,158 44,504,711 100.00%Employee benefits 29,120,228 13,678,917 15,441,311 29,120,228 100.00%Purchased services 9,040,372 5,036,577 3,822,988 8,859,565 98.00%Supplies & materials 2,588,150 1,218,619 1,317,768 2,536,387 98.00%Capital outlay 59,747 8,319 51,428 59,747 100.00%Other objects 623,626 650,944 0 650,944 104.38%Fund transfers 887,858 887,858 0 887,858 100.00%

Total expenditures 86,824,692 41,754,786 44,864,654 86,619,440 99.76%

Unappropriated 250,000 0 0 0 -Contingency 1,418,410 0 0 0 0.00%

Total appropriations 88,493,102 41,754,786 44,864,654 86,619,440 97.88%

Total resources 62,171,927 25,596,027 87,767,954Total appropriations 41,754,786 44,864,654 86,619,440

Ending fund balance 20,417,141 (19,268,627) 1,148,514Less: contingency 0 0

Net fund balance 20,417,141 (19,268,627) 1,148,514

SPRINGFIELD SCHOOL DISTRICT 19

as of1/31/14

2013-2014 REVENUE/EXPENDITURE FORECAST

CONSENT AGENDA February 10, 2014

SPRINGFIELD PUBLIC SCHOOLS Integrated Pest Management (IPM) Report

Integrated Pest Management, also known as IPM, is a process for achieving long-term, environmentally sound pest suppression through a wide variety of tactics. Control strategies in an IPM program include structural and procedural improvements to reduce the food, water, shelter and access used by pests. Since IPM focuses on remediation of the fundamental reasons why pests are here, pesticides should rarely be used and only when necessary. Oregon Revised Statutes, Chapter 634 requires the IPM Plan Coordinator each January to provide the Springfield School District Board of Directors an annual report of all pesticide applications made the previous year. This year the few sightings of mice were controlled by trapping, sanitation and exclusion. Additionally, fourteen sites reported problems with ants. While sanitation and exclusion was often successful in controlling them there were six occasions where populations were so great and exclusion opportunities not evident that pesticides had to be used. The sites were Maple, Page, Riverbend, and Briggs Middle School. Ten sites reported problems with wasps. Paper wasps were dealt with by destroying the nests. On two occasions yellow jackets were able to be sealed in their nests. Because of their aggressiveness and location seven areas were treated with pesticides to control yellow jackets. The areas were at Brattain Early Learning Center, Mt Vernon, Ridgeview, Thurston Elementary School and Agnes Stewart Middle School. Brett Yancey will be available for any questions. Submitted By: Brett M. Yancey Director of Business Operations

RESOLUTION #13-14.026 DATE: FEBRUARY 10, 2014 OUT-OF-STATE TRIP REQUEST

THURSTON HIGH SCHOOL BAND

RELEVANT DATA: The objective of our trip is to provide a quality performance opportunity for Thurston High School’s Band students to perform at one of the most prestigious Jazz Festivals in the United States. The trip will offer students the best opportunity to perform for the largest audience and some of the most qualified judges in the Jazz Music. RECOMMENDATION: It is recommended the Board approve Thurston High School’s Band student’s requests to travel to Reno, Nevada to perform at the Reno International Jazz Festival. Dates of the trip will be Thursday, April 10, 2014 through Sunday, April 13, 2014. Students will miss one (1) school day. There is not cost to the district for this trip. SUBMITTED BY: RECOMMENDED BY: Matt Coleman Dr. Hertica Martin Assistant Superintendent Superintendent

Springfield School District

P R E L I M I N A R Y R E Q U E S T F O R O U T - O F - S T A T E T R A V E L

School: THS Contact: Tim Vian Date: 1/15/14 Club/Organization Going on Trip: Band # of Students: 22 Number of Faculty Chaperones: 1 Number of Parent/Other Chaperones: 2 Dates of Trip: (If more than two school days will be missed, please attach additional rationale to justify absences) April 10 –13, 2014 Proposed method of travel Experience Oregon Charter Bus

(Note: District vehicles are not available for out-of-state travel) Estimated Total Cost:

$8,800

Cost to the District:

0.00

(Includes substitute teacher cost.) Planned Itinerary Options See attached Purpose of Trip: (Attach your answers to the following questions and return with this form.)

• What are the objectives of the trip and how are the experiences provided related to class or school program?

• How will the activities on the trip provide opportunities for students to obtain new skills, insights, knowledge, or appreciation? How will the trip provide opportunities for students to use those skills they have already acquired?

• How will the experience motivate students for further learning? • Does the trip make best use of available time and money? • What effect does the trip have on other classes or programs? • What arrangements for transportation and other factors pertaining to supervision of students have

been considered to ensure maximum safety? Approved: X Denied: Principal: Ed Mendelssohn Date: 1/15/14 Approved:

X

Denied:

Asst Superintendent:

Matt Coleman

Date:

1/15/14

I M P O R T A N T N O T E

The Preliminary request form must be submitted and approved at least 90 days prior to date of proposed trip before any commitment can be made to parents, students, etc.

If sufficient space is not available on this form, attach supporting data.

Springfield School District

F I N A L R E Q U E S T F O R O U T - O F - S T A T E T R A V E L School:

THS

Contact:

Tim Vian

Date:

1/15/14

Purpose of Trip and Destination: Reno International Jazz Festival, Reno Nevada Dates of Trip: (If more than two school days will be missed, please attach additional rationale to justify absences) April 10 – 13, 2014 Club/Organization Going on Trip:

THS Jass Ensemble

# of Students:

6

Male

16

Female

Date and Time Departing:

April 10, 2014 – 8:00 a.m.

Date and Time Returning:

April 13, 2014, 6:00 p.m.

Total Number of Chaperones: Male: 7 Female: 8 Names of Chaperones:

Teaching Staff: Tim Vian

Administrators:

Parents/Others: Mr. Kjeldgaard, Mr. Gillivray

Total Cost:

$8,800.

Cost Per Student:

$400.00

Cost to District:

0

(Includes substitute teacher cost.)

Transportation - (Charter -Air/Bus, etc..) Experience Oregon Charters (Note: District vehicles are not available for out-of-state travel.)

Attach a Description, in detail, of all transportation arrangements during the course of the trip.

Arrangements for food and lodging: Circus Circus Hotel, Food is on their own (they are fundraising for food also) Describe in detail the fund raising activities: Entertainment books, Autzen & Mac Court clean up, cookie dough sales, auction, and Dinner & a Show, personal donations. Special insurance, if applicable: (Company)

Type of Coverage Cost per Person Applicable forms on file: (please check)

X Parent Permission Form X Medical Release Form X Student Fundraising Agreement X Approved Denied Principal: Ed Mendelssohn Date: 1/15/14 X

Approved

Denied

District Athletic Director:

Matt Coleman

Date:

1/15/14

THS Jass Band Reno,Nevada

April 10 – 13, 2014

PURPOSE OF THE TRIP • What are the objectives of the trip and how are the experiences provided related to class or school program? The objective of the trip is to provide a quality performance opportunity at one of the most prestigious Jazz Festivals in the United States. Because the Jazz Ensemble is a performance-oriented class, the trip will offer them the best opportunity to perform for the largest audience and some of the most qualified judges in the Jazz Music. • How will the activities on the trip provide opportunities for students to obtain new skills, insights, knowledge, or appreciation? How will the trip provide opportunities for students to use those skills they have already acquired? Because the judges, clinicians and guest artists for the festival are of the highest caliber, the clinics and comments will give students insights from professionals who at one time started in High School music groups. • How will the experience motivate students for further learning? By hearing some of the best clinicians and musicians in the world, they should come away with a better appreciation of Jazz and what it will take to perform at a higher skill level. • Does the trip make best use of available time and money? Because Reno is only a days bus ride away, the cost is very reasonable, as well as food and hotel costs being inexpensive. • What effect does the trip have on other classes or programs? Students will miss two class days, but will be encouraged to take homework with them to do on the bus ride. • What arrangements for transportation and other factors pertaining to supervision of students have been considered to ensure maximum safety? We will be using a well-known charter bus company with an experienced driver. Chaperones will be in charge of keeping tabs on student conduct and behavior, as well as making sure they are where they are suppose to be when they are suppose to be there. Students are never allowed to be alone and must be in groups of at least three. Curfews, normal trip rules and etiquette are strictly enforced.

THS Band

Reno, Nevada - April 10 – 13, 2014

ITINERARY April 10 7:15 Rehearsal 8:15 Depart - $15 for meals Noon Lunch (Klamath Falls) 5:00 Check into Hotel (Circus, Circus!) 6:00 Dinner on own – free time in Hotel 10:00 Curfew – in room 11:00 Lights out April 11 8:00 Breakfast on own ($25 meal allowance) ??? Leave Hotel ??? Warm up at Jazz Festival ??? Performance 5:30 Depart for Hotel – dinner on own 7:30 Evening concert - Charles Mingus Big Band 11:00 In room April 12 8:00 Breakfast on own ($25 meal allowance) 9:00 Leave for Virginia City (weather permitting) Noon Lunch on your own 2:00 Leave 6:00 Dinner on own 6:45 Depart for Jazz Concert 7:30 Evening concert – High School Winners Midnight In room April 13 8:00 Breakfast on own ($15 meals) 9:00 Depart Reno 6:00 Return to Springfield

RESOLUTION #13-14.027 DATE: FEBRUARY 10, 2014

CONTRACT RENEWALS

RELEVANT DATA: In accordance with Board Policy CCD, the following recommendation is presented for the Board’s consideration. RECOMMENDATION: It is recommended that the Board of Directors approve the contract agreements for the Assistant Superintendent, Director of Business Operations, and the Director of Human Resources for the 2014-2015 fiscal year. SUBMITTED BY: Dr. Hertica Y. Martin, Ed. D., Superintendent

Documents

BOARD OF EDUCATION Administration Center Boardroom ... · BOARD OF EDUCATION February 10, 2014 Administration Center Boardroom 525 Mill Street Springfield, ... Wordles and then shared