Board of

Trustees Meeting

March 19, 2020

TABLE OF CONTENTS

Agenda ............................................................................................. 3 Executive Summary .......................................................................... 5 Minutes ............................................................................................. 6 Personnel Recommendations ........................................................... 17 Purchase Report ............................................................................... 19 Treasurer’s Report ............................................................................ 26 Bills and Conference & Meeting Expenses ....................................... 54 Informational Items ......................................................................... 62 Action Items ..................................................................................... 64 Board Budget .................................................................................... 68

Agenda

BOT Meeting March 19, 2020

REGULAR MEETING NOTICE AND AGENDA

1.0 Convening the Meeting

1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 1.4 Recognition: Truck Driving Training Program: Connie Smith and Student Graduate

Jessica Durbin 1.5 Hearing of Citizens Visiting groups or individuals wishing to be heard concerning matters which are within the scope of the Board’s duties and responsibilities shall submit a written request to the Board Secretary indicating the topic or topics to be discussed prior to the public Board of Trustees meeting. Presentations are limited to 10 minutes. 1.6 Statement of Conflict of Interest

2.0 Consent Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call Any one Trustee may remove an item from consent consideration by requesting the Chair to do so. Items removed will be discussed and voted upon individually immediately following passage of the remaining items on the Consent Agenda. 2.1 Minutes of the Open Session of the Regular Monthly Meeting February 27, 2020,

and Minutes of the Closed Session of the Regular Monthly Meeting February 27, 2020.

2.2 Personnel Recommendations 2.3 Purchase Recommendations

2.4 Approval of the Monthly Bills for February 27, 2020, including Conference and Meeting Expenses

3.0 Board of Trustees Chair Report 3.1 Announcements (Mike Everett, Chair)

3.2 ICCTA Report (Mike Everett, Chair) 3.3 Legislative Committee Report (Mike Everett, Chair) 3.4 Student Trustee Report (Cheryl Harvey, SGA President)

4.0 President’s Report

4.1 Student Success Report 4.2 Announcements

5.0 Treasurer’s Report 5.1 Treasurer’s Report for February 2020 (Bruce Budde)

Illinois Central College Regular Meeting of the Board of Trustees

Thursday, March 19, 2020, 5:00 p.m. Founders Room – 211 East Peoria Campus

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2 Illinois Central College Board of Trustees Meeting Notice and Agenda March 19, 2020

6.0 Informational Items

6.1 Multiple Measures for Placement Update (Joe Bergman)

7.0 Action Items 7.1 Drug-Free Schools and Communities Policy (Diane Lamb). . . . . . . . . . . . . . Roll Call 7.2 Smoke-Free/Tobacco Free Campus Policy (Diane Lamb) . . . . . . . . . . . . . . Roll Call 7.3 Tuition Recommendations (Gale Thetford) . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call

8.0 Unfinished Business 9.0 New Business

10.0 Closed Session

To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (Section 2(c)(1) of the Open Meetings Act); To discuss litigation when an action against, affecting, on behalf of the particular Body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act) To discuss collective negotiating matter between the public body and its employees or their representative, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act)

11.0 Adjournment

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EXECUTIVE SUMMARY March 19, 2020

March 19, 2020

Informational Items:

6.1 Multiple Measures for Placement Update (Joe Bergman)

The purpose of this informational item is to provide updated and comparative Census Day enrollment information for the spring 2020 semester. General topics will include trended enrollment levels and observed changes by key student and academic characteristics as well as a summary assessment of the various outreach, registration, onboarding, and programmatic efforts undertaken as part of the College’s Strategic Enrollment Plan.

Action Items:

7.1 Drug-Free Schools and Communities Policy (Diane Lamb)

The Administration, in consultation with Rick Joseph (Miller, Hall, & Triggs, LLC), and Robbins Schwartz attorneys, recommends amendments to the Drug-Free Schools and Communities Policy to include prohibition of cannabis within its policy.

7.2 Smoke Free – Tobacco Free Campus Policy (Diane Lamb)

The Administration, in consultation with Rick Joseph (Miller, Hall, & Triggs, LLC), and Robbins Schwartz attorneys, recommends amendments to the Smoke-Free/Tobacco Free Campus Policy to include the prohibition of smoking and/or use of cannabis products.

7.3 Tuition Increase Recommendation (Gale Thetford)

The Administration is recommending, effective Fall 2020, adjusting the tuition rate to $155 per credit hour from the current rate of $150. The increase represents a 3% increase over last year.

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1 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

Illinois Central College Open Session of the Regular Meeting of the Board of Trustees

Minutes February 27, 2020, 5:00 p.m.

East Peoria Campus, Founders Room At 5:00 p.m., Chair Everett called the regular meeting to order and asked Trustee Thetford to lead the audience in the Pledge of Allegiance. Chair Everett asked the Secretary to call the roll and Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Dave Mingus, and Gale Thetford were present. Absent: None Recognition: Dr. Sheila Quirk-Bailey, ICC President, invited Heather Doty, Interim Athletic Director, to the stand. Ms. Doty introduced Tracy Heffren, women’s volleyball coach, to share about the team. This is Ms. Heffren’s first year coaching for ICC and she was named the Central B Division District Coach of the Year. Coach Heffren stated the team’s overall GPA was a 3.263. Academically, three team members were named to the President’s list, four team members were named to the Dean’s list, and one team member was named to the Athletics Directors list. Athletically, four team members made the Region 24 team, one team member, Alivia West, was named to the 2nd team All-American Team; and one team member, Courtney Heffren, was named to the National All-Tournament Team. The women’s volleyball team finished 8th in the nation. The team was invited to introduce themselves. In attendance were: Olivia Book, Julia Costa Severo, Brooke Hammer, Courtney Heffren, Devin Lambert, Madison McCunn, Addison Pals, Paige Sauder, Lillian Schneider, Halle Sheley, and Kalli Terrell. Ms. Doty introduced Oz Bakirdan, head coach of the men’s soccer team, to share about the team. Coach Oz is in his 21th season here at ICC and was named the Central Division Coach of the Year for our District. Coach Oz introduced his assistant team coaches who were both previous ICC students: Coach Javier Valle and Coach Matej Radonic. Coach Oz stated that the team won first place in the region for the third year in a row. The 11th-seeded team took third place in the national tournament. The team has a collective GPA of 3.08. The team was invited to introduce themselves. In attendance were: Lorenzo Battagliarin, Gianluca Casale, Jackson Dent, Tajani Fairclough, Alejandro Fernandez Alcaide, Sam Head, Koki Kamizono, Rashawn Kellman, Edoardo Lavagna, Rafael Marinho Fabra, Gorka Martinez Romero, Nathan Monne, Onwell Moyo, Juan Rosique Alvarez, Felix Schuster, Ouceny Soumah, Tibor Stankovic, Anfernee Stokes, Furkan Yildirim, and Adria Garcia Torrente.

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2 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

Dr. Jill Wright, Assistant Vice President, Assessment, Accreditation and Academic Services and Phi Theta Kappa Advisor, was invited to recognize the members of Phi Theta Kappa. She stated that the team is at the very beginning of their award season. This chapter has been given notice that it has reached the level of a five-star chapter, which is the highest level a chapter can achieve. Dr. Wright invited the team members to introduce themselves:

President: Kartal Bakirdan

Vice President of Public Relations: Liam Andrade Vice President of Leadership: Elizabeth Hector Vice President of Fellowship: Brady Hammer

Dr. Wright stated that, to be a part of the chapter, students must maintain a 3.5 GPA. The chapter president shared some of the activities that Phi Theta Kappa sponsors for the students throughout the year, including game nights to bring fellowship and alleviate stress for all community members. The chapter also participates annually in a project and this year the “Honors in Action” project was “Stop the Bleed” which is a program that educates people on how to prevent bleeding in the event of an emergency situation. Dr. Wright stated that the group will be attending the international convention in Dallas, TX, and then attend the State convention in June. Hearing of Citizens: None Conflict of Interest Chair Everett asked if any Trustee wished to pull any item from the Consent Agenda and Paula Davis stated that she has a conflict of interest with the Personnel report so will abstain from voting on the consent agenda. Trustee Cannon moved to approve the Consent Agenda, as presented, including Minutes of the Open Session of the Regular Monthly Meeting on January 16, 2020, Minutes of the Closed Session of the Regular Monthly Meeting on January 16, 2020, Personnel Recommendations, and Monthly Bills for January 1 - 31, 2020. Trustee Thetford seconded the motion. Consent Agenda Minutes Minutes of the Open Session of the Regular Monthly Meeting on January 16, 2020. Personnel Report New Hires

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3 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

Thomas Payne-Brewer: Full-Time Counselor – Advisement and Counseling Services Julie Steckler: Full-Time Technician – Welding and Industrial Shops – Agricultural and

Industrial Technologies Devin Stowe: Full-Time Skilled Maintenance (Electrician) – Building Maintenance

Change of Status

Darcie Phillips: Part-Time Coordinator – Fitness Center – Full-Time Manager – Fitness Center

Aimee Seth: Full-Time Accounting Clerk – Finance & Administrative Assistant – Athletics to Full-Time Accounts Payable Associate – Finance

Separations

Laura Friesenborg: Associate Vice President – Institutional Effectiveness Eddie James: General Housekeeper – Maintenance

Retirement:

Pamela Davis: Database and Finance Specialist – Finance Timothy Parr: Skilled Maintenance (Electrician) – Building Maintenance

Purchase Report Bid Items:

AIT North Roof Replacement – Kreiling Roofing $291,257.40 Professional Services:

Real Estate Services – Perley Building $TBD Direct Purchases:

AIT North Roof Replacement – Garland $209,243.00 Officer-Worn Body Camera Upgrade – Axon Enterprise, Inc. $139,679.00

Bills Including Conference and Meeting Expenses

Education Fund—$ 3,016,013.20 Operations and Maintenance Fund—$ 703,877.06 Operations and Maintenance Fund Restricted—$ 293,667.95 Auxiliary Fund—$ 483,937.46

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4 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

Restricted Fund—$ 584,557.87 Audit Fund—$ 2,624.77 Liability, Protection, and Settlement Fund—$ 386,880.34

Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Kelly Daniels, Michael Everett, Diane Lamb, Dave Mingus, Gale Thetford, and Carl Cannon. “Nay”: None. Absent: None. Trustee Davis abstained from the vote. The motion passed. Board of Trustees Chair Reports Announcements: Chair Everett reminded the Trustees that there will be a Safe College Campus discussion held at Heartland Community College on Friday, March 13. The ICCTA will hold their next meeting in Chicago on June 5 and 6 at the Chicago Marriott. If any Trustee is interested in attending, please get in touch with the Board Secretary. ICCTA Report: Chair Everett invited Trustee Thetford to provide a report on the ICCTA National Convention, held recently in Washington, DC. Trustee Thetford provided a report on her experience at the convention. Chair Everett invited Trustee Cannon to also provide a report of the ICCTA National Convention. Trustee Cannon provided a report on his experience at the convention. Chair Everett stated that Trustee Cannon also took the Trustee training held at the beginning of the conference. This training is to help Trustees learn about lobbying. Legislative Report: Chair Everett stated that the Governor proposed a 5 percent increase for community colleges and adult education, which would equate to $15 million. There will also be an increase in the Monetary Awards Program (MAP) with 15 percent in MAP set aside for community college students (which equates to $75 million). This is all dependent on the Governor’s graduated income tax being approved. Student Trustee Report: Dr. Emily Points, Dean of Students, stated that, for the month of February, student clubs and organizations hosted a variety of events: February 5: A student activities fair was held at the Peoria campus, where students had the opportunity to learn about and join clubs offered at ICC. February 12: The S.I.G.N. Club (American Sign Language Club) held a Valentine’s Day bake sale.

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5 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

February 12: C.A.B. (Campus Activities Board) hosted a Valentine’s Day event where they gave away donuts and hosted activities such as making stuffed animals, wire art, and much more. February 17: C.A.B. held a Think Fast event, which is trivia game facilitated by a moderator. Most questions were related to black history month. Contestants playing had a chance to win $100. February 17-18: SGA (Student Government Association) hosted a voter registration event to help their fellow students get registered to vote, so they would be eligible to vote in the upcoming primaries. February 19-20: Phi Theta Kappa hosted information sessions about their honors society on both the Peoria and East Peoria campuses. February 23: CRU (Campus Crusade Club) brought in the Free Bible Now organization to hand out bibles to students. February 28: Phi Theta Kappa held an induction ceremony for their new members. February 27 - March 1: SGA is attending Model Illinois Government, one of the preeminent intercollegiate government simulations in the United States, held in Springfield, Illinois. ICC’s delegation will compete in legislative simulations as well as Moot Court competitions against delegations from other colleges and universities across the entire state.

President’s Report: Dr. Quirk-Bailey stated that this month’s student success story features one of our own, who came full circle and found herself back at her alma mater teaching what she loves. Dr. Quirk-Bailey invited Professor Paula Munns to the podium. Paula Munns is a surgical technology professor at ICC whose story is a powerful example of how life sometimes works out exactly the way it was meant to. Paula stated that she was born and raised in the Peoria area. Her mother was a housekeeper in surgery at the hospital and always told Paula she would make a wonderful surgical technologist. Paula, however, took a different route and became a cosmetologist. She adored that profession for ten years, until one day she arrived to find the salon owner had passed away, and suddenly Paula was without work. “I really couldn’t picture myself anywhere else,” said Paula. “But I did what I needed to do; I went back to school and did what my mom had encouraged me to do.” Paula chose to enroll in the Surgical Technologist Program at ICC. Unfortunately, her mother passed away before Paula’s graduation. “I did it for her, and that pushed me twice as hard,” she said. A few years after graduation, her dream job was fulfilled when she became the first surgical technologist in the Peoria area to scrub and work in the OR (operating room) for open-heart surgery. That dream ended when Paula was involved in a car wreck resulting in two herniated discs in her neck and permanent C6 nerve damage. After a year of physical therapy, she learned she would not be returning to the OR. Paula was devastated. What could possibly compare to literally holding a heart in her hands during open-heart surgery?

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6 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

Fast forward to some years later, when Paula and her husband became avid supporters of ICC. At the Educational Foundation’s Simply Divine fundraiser, Paula could not believe her eyes when she took a tour of the new Health Careers facilities. “If I could have learned in this atmosphere, I would have been so much more prepared to walk into the OR,” said Paula. “I just couldn’t get over it. It’s so fantastic what ICC has done for this program.” While at Simply Divine, Paula spoke with a professor who inspired her as a student – Wendee Guth, the Dean of Health Careers at ICC. Wendee asked if Paula would be interested in teaching here. Paula immediately answered, “Absolutely.” Paula has been a professor at ICC since August 2019. She is now also a member of the Educational Foundation Board of Directors and serves on the planning committee for Simply Divine. Her hope is to inspire students and help them succeed, as her professors inspired her. “Every day I look at these eyes in my classroom. They are so determined, so full of passion and they want to learn,” says Paula. I get that same feeling from my students. I wouldn’t change what I am doing, and I wouldn’t go back to the OR. I am proud to be a part of this organization. What a wonderful college.” Announcements: Dr. Quirk-Bailey shared several announcements: Dr. Quirk-Bailey stated that the Higher Learning Commission visit is now completed. Dr. Quirk-Bailey recognized the AQIP Steering Committee and Dr. Jill Wright, who led the HLC re-accreditation process. The HLC team met with 12 different stakeholder groups and were impressed with our student participation (125 students) and Board member interviews. They were very happy with ICC’s approach. They felt the entire campus was engaged, organized, and welcoming. They repeatedly commented on the employee enthusiasm and their commitment to student success. They were inspired by the faculty and staff engaged in the strategic plan. They were very impressed at how ICC lists its mission focusing on student success, which came up in every meeting. ICC was recognized on assessment and student learning and noted we are making wonderful progress. They recognized and called out our faculty credentialing process. They repeatedly complimented the marketing outreach approach, specifically calling out the “Smart Choice” logo and branding. They were very complimentary on our fiscal responsibility, particularly as an Illinois institution. They were impressed with the growth in our grants and noted that we are strategically pursuing grants that support our strategic plan. The final report will be finished in six months. Dr Quirk-Bailey recognized Chef Charles Robertson and announced that the Culinary Arts program recently went through their re-accreditation process. The program received a full seven-year accreditation, which is the longest term given. They also received an exemplary-level status. There is only one other culinary program in the state that has an exemplary rating, which is in Chicago where Chef Charles went to school. Dr. Quirk-Bailey invited Chef Charles to speak. On behalf of Chef Joy, Chef Keith, and other adjunct faculty of the program, Chef Charles thanked the administration for all the support and work that went on behind the scenes for the accreditation

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7 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

visit. This accreditation status not only shows that we have met the requirement for the American Culinary Federation Educational Foundation but also allows the students to have, upon graduation from the Culinary Arts Program, an additional accreditation. They have an opportunity to graduate with a “Certified Culinarian” (CC) that they can add to their resume, if they want to work towards becoming an accredited chef through that ACF process. The local Chef’s association provides support for their continued journey in this arena, as well. Dr. Quirk-Bailey stated that we so depend on Chef Charles and his program in supporting many initiatives here at the College. Dr. Quirk-Bailey stated that both the paralegal and nursing faculty had their accreditation visits as well. In both instances, the accreditors were impressed at the quality of our programming and faculty. Treasurer’s Report Bruce Budde, Executive Vice President and Treasurer, presented the Treasurer’s Report for January 2020. Mr. Budde stated that results through January are tracking as expected. Revenues are tracking on budget. Expenditures are seeing a positive variance. The difference seen in State funding is a matter of timing. Real Estate taxes are positive. Tuition is slightly down. Tuition will be discussed at the retreat. A detailed analysis will be provided at the March Board meeting. There is a positive variance on the expenditure side, but health-claim activity is trending higher than projected currently, which is a negative variance on the expenditure side. Trustee Davis moved to approve the Treasurer’s Report as presented. Trustee Daniels seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Paula Davis, Michael Everett, Diane Lamb, Dave Mingus, Gale Thetford, Carl Cannon, and Kelly Daniels. “Nay”: None. Absent: None. The motion passed. Informational Items

6.1 Spring 2020 Enrollment Update (David Cook / Kim Armstrong) David Cook, Executive Director of Institutional Research and Planning, provided an overview of the Spring enrollment update, stating that headcount and credit hours have both increased over the past year. He reviewed the census day reports compared to last year’s census day figures. Total census day enrollment for Spring 2020 was 8,346 credit students, an increase of 83 students (1.0%) from Spring 2019. The total number of credit hours at census day was 67,588.5, an increase of

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8 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

174 hours (0.3%) from the Spring 2019 census day total. The average number of credit hours attempted per student decreased slightly from 8.16 in Spring 2019 to 8.10 hours in Spring 2020. Mr. Cook noted this is the first increase in credit hours in the Spring semester since 2011. Mr. Cook reviewed data in enrollment for some of the sub-populations of students.

New students have increased 8 percent. Returning students have decreased slightly by 2 percent. Early College students have increased 7 percent.

Up until this year, there had been a 35 percent decline in enrollment. (Spring 2010 – 2019) and a 41 percent decline in credit hours. Comparing ICC to our peer colleges (eight total), ICC is in a better position than many of our peers across the state, ICC has seen an increase in headcount and credit hours where the peer colleges are still experiencing a decline. Mr. Cook reviewed spring enrollment by academic load, stating that there has been a decline of 17 percent since 2016. He noted that Fall-to-Spring retention has increased slightly to 71.3 percent, the strongest seen over the past five years. Kim Armstrong, Vice President of Marketing and Institutional Advancement, reviewed marketing efforts to support admissions. She stated that Coffee Meetups continue and they are seeing good success with this platform. All of the marketing efforts are cumulative in supporting admissions. Branding and messaging is strong and continues to help communicate our message to the community. The Fall Visit Days were focused on career clusters, including an open house for Health Careers. These career days are all being supported through direct mail, geofencing, geotargeting, social media, and digital media. A communication campaign was done to promote the $50 down payment plan options for existing students. Ms. Armstrong reviewed the digital campaigns performance this Spring to last. The budget was doubled (just under $6,000) but resulted in three times the ad delivery, delivering ads four times a day. The click-through rate increased from prospects as well as stop-outs. These campaigns are able to track response rates of those we advertise to that visit the ICC website within 30 days after the campaign or come to visit the campus. She stated the statistics show that one visit to the website correlates to three visits to campus. Digital marketing works. It enables us to have a much more targeted campaign. She stated marketing is doing more intentional outreach to the adult learner. For every high school student graduate (which is projected to decrease by eight percent over the next five

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years), there are ten adults 25 years of age and older that need credentialing. They recently did a campaign with messaging regarding the extended hours in admissions, so adults can visit campus, in the evening. Marketing is targeting adult learners with adult messaging and stories. Trustee Thetford asked if it would be beneficial to have adult-targeted events. Ms. Armstrong stated that Admissions is open late every Monday at the Peoria Campus and Tuesday at the East Peoria Campus. We are marketing to these students. 6.2 Drug-Free Schools and Communities Policy (Michelle Bugos) Michelle Bugos, Associate Vice President of Human Resources, reviewed the suggested amendments to the Board policies regarding a drug-free and smoke-free/tobacco-free campus. Both amendments relate directly to Illinois passing the Cannabis Regulation Tax Act in January 2020. Minor updates to the policy are being recommended in response to this new law. Trustee Thetford questioned the Drug-Free Schools and Communities Policy and why we are striking the allowance of substances when they are medically ordered. Ms. Bugos stated that Council recommended the language be removed as it is inconsistent with the drug-free campus policy. Rick Joseph, Legal Counsel, provided an explanation to Trustee Thetford’s question. The college is looking to preclude the use of cannabis in its entirety on campus and, under the Federal Law, we can do this. It is also recognized under the Cannabis Regulation Tax Act referring to section 10-35d. The Federal Government does not recognize medical cannabis. It is a State issue. Further discussion ensued on this subject. 6.3 Smoke-Free/Tobacco-Free Campus Policy (Michelle Bugos) (see notes above in 6.1) Action Items 7.1 Re-Appointment of Auditor (Gale Thetford) Trustee Thetford moved to approve the re-appointment of Clifton Larson Allen LLP to perform audit services for the College for fiscal year 2020. This would represent the third year of the five-year proposal received fiscal year 2018. Trustee Daniels seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Michael Everett, Diane Lamb, Dave Mingus, Gale Thetford, Carl Cannon, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: None. The motion passed. 7.2 2019-2020 Faculty Tenure Recommendations (Carl Cannon)

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Chair Everett moved to approve tenure for the following seven (7) candidates: Zachary Flinn, Agriculture and Industrial Technologies; Colin Campbell, Agriculture and Industrial Technologies; Ron Albertsen, Agriculture and Industrial Technologies; Jeff Joos, Agriculture and Industrial Technologies; Sharon Semelroth, Health Careers; Vincent Strow, Health Careers; and Bradley Rose, Math, Science & Engineering. Trustee Mingus seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Diane Lamb, Dave Mingus, Gale Thetford, Carl Cannon, Kelly Daniels, Paula Davis, and Michael Everett. “Nay”: None. Absent: None. The motion passed. Unfinished Business: None New Business: Trustee Davis shared a story of a family member who recently enrolled late at ICC (transferring from a four-year institution). She stated that she visited the website, clicked on “How to Enroll,” called the number listed, and was given assistance in enrolling late. The Admissions representative and professors all went out of their way to help this student who enrolled at 5 p.m. one evening and was in classes already the next day. She was impressed with the process and support from the website, to admissions, to the professors. Closed Session At 6:18 p.m., Chair Everett entertained a motion for closed session. Trustee Cannon moved that the Board of Trustees conduct a closed session to discuss the following matters:

Litigation when an action against, affecting, on behalf of the particular public body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act); and

Collective negotiating matters between the public body and its employees or their

representatives, or deliberations concerning salary schedules for one or more classes of employees (Section 2(c)(2) of the Open Meetings Act); and

The appointment, employment, compensation, discipline, performance or dismissal

of specific employees of the public body (Section 2(c)(1) of the Open Meetings Act). Trustee Davis seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Dave Mingus, Gale Thetford, Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, and Diane Lamb. “Nay”: None. Absent: None. The motion passed unanimously. Chair Everett asked Dr. Quirk-Bailey to request that Bruce Budde and Michelle Bugos remain for

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11 ICC Board of Trustees Meeting—Open Session Minutes February 27, 2020

the closed session. All other guests and staff members were excused. A break was taken from 6:19 p.m. to 6:32 p.m. (Closed Session) At 6:56 p.m., Chair Everett entertained a motion to adjourn the closed session and resume open session. Trustee Davis moved to adjourn the closed session and resume open session. Trustee Mingus seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Diane Lamb, Dave Mingus, Gale Thetford, and Carl Cannon. “Nay”: None. Absent: None. The motion passed. Adjournment At 6:57 p.m., Chair Everett entertained a motion to adjourn open session. Trustee Davis moved to adjourn open session. Trustee Cannon seconded the motion. Chair Everett requested a roll call vote. The following Trustees responded “Aye”: Paula Davis, Michael Everett, Diane Lamb, Dave Mingus, Gale Thetford, Carl Cannon, and Kelly Daniels. “Nay”: None. Absent: None. The motion passed unanimously. The meeting was adjourned. The next regularly scheduled meeting will be held Thursday, March 19, 2020, at 5:00 p.m. on the East Peoria Campus, Founders Room 211. P. Sue Bulitta Secretary to the Board of Trustees

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Board of Trustees Personnel Recommendations Report

Thursday, March 19, 2020

New Hires:

Name Effective Date

Position

Alanna Hill 03/16/2020 Full-Time Administrative Assistant – Educational Foundation

Education:

Ball State University, Muncie, Indiana, Master of Science in Student Affairs Administration in Higher Education

Indiana State University, Terre Haute, Indiana, Bachelor of Science in Elementary Education

Work Experience:

Sales Lead, Chico’s, Peoria, IL Director of Fraternity and Sorority Life, Illinois Wesleyan University, Bloomington,

Change of Status:

Name Effective Date Position

From To

Steve Garner 03/09/2020 Part-Time On Call Police Officer – Campus Police

Full-Time Campus Police Officer – Campus Police

Tracy Heffren 02/17/2020 Full-Time Interim Head Volleyball Coach and Academic Advisor – Athletics

Full-Time Head Women’s Volleyball Coach and Academic Advisor – Athletics

Margie Pintar 02/23/2020 Part-Time Housekeeper – Custodial Services

Full-Time Housekeeper – Custodial Services

Steffi Xu 03/02/2020 Part-Time Youth Programs Coordinator – Corporate and Community Education

Full-Time Community and Youth Programs Coordinator – Corporate and Community Education

Separations:

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Name Hire Date Position Effective Date

Rachael Cansino 10/21/2019 Temporary Full-Time Workforce Development Coordinator – Workforce Equity Initiative

3/13/2020

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Division Bid Vendor Award Page

ILLINOIS CENTRAL COLLEGE Purchase Report

March 19, 2020

Public Act 095-0990 ("The Act") requires schools to award all contracts for purchase of supplies, materials or work involving an expenditure in excess of $25,000 to the lowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after due advertisement. The Act does allow for exceptions which can be found in Code Section 10-20.21.

BID ITEMS TO BE APPROVED FOR AWARD

Expenditures above $25,000 that fall under a bidding exception, although not required to be disclosed, (i.e. used equipment, sole source purchases, data processing equipment, etc.) will be listed in the Supplemental Purchasing Information section. For more information regarding bidding exemptions, please see ICC Purchasing guidelines.

Only items that require formal bidding will be included in the formal Purchase Report.

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Division Description Vendor Award PageAcademic PEDIATRIC PATIENT SIMULATOR Gaumard 76,371.00$ 1

Division Description Vendor Award Page

Instutional COMMUNITY SURVEY EMC Research 62,800.00$ 2Research

Academic CURRICULUM DEVELOPMENT Northern Illinois University 39,750.00$ 4SERVICES

Division Description Vendor Award Page

Enterprise STUDENT INFORMATION SYSTEM Highland Technology 35,000.00$ 6Systems AUTOMATION TOOL Solutions, Inc.

ILLINOIS CENTRAL COLLEGE Supplemental Purchasing Information

March 19, 2020

PROFESSIONAL SERVICES

DATA PROCESSING EQUIPMENT, SOFTWARE, AND TELECOMMUNICATIONS

DIRECT PURCHASE

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Explanation of expenditure:

Recommendation:

Rational:

Award:Gaumard 76,371.00$

Budget:General Institutional 76,371.00$

PEDIATRIC PATIENT SIMULATOR

It is recommended to purchase the pediatric patient simulator and a 5-year Gold service plan from Gaumard.

This expenditure is for the purchase of a high fidelity pediatric patient simulator. High fidelity human patient simulators (HPS) give students the opportunity to learn and practice routine and life-saving skills in the laboratory setting before working in hospitals and clinical environments. High fidelity HPS devices allow students to perform skills such as patient assessment, medication administration, access to circulation, CPR, cardiac monitoring and defibrillation among many other skills. Besides functioning as skills trainers, HPS devices can be programmed to present trauma and medical case scenario-based instruction to students and provide real-time audio and visual feedback to students and instructors. This HPS could be utilized by multiple Health Careers programs such as Nursing, Nurse's Aid and Respiratory Therapy.

This pediatric patient simulator is the only pediatric human patient simulator currently available that has robotics that 1.) allow the simulator track movement with the eyes; 2.) show the pupil's reaction to light; 3.) allow finger pricks to obtain a blood drop for blood sugar testing; 4.) support blood pressure assessment using stethoscope or Automatic NIBP; 5.) exhale respiratory effort that triggers ventilator during weaning; 6.) and mimic emotions using facial expressions, movement and speech. Pain perception in children is complex and is often difficult for health professionals to assess. Purchase of this pediatric HPS will be beneficial for students to fill the gap that exists between human pediatric patients and the clinical requirements for pediatric patient contacts.

The College has four other Gaumard high-fidelity human patient simulators which use the same instructor/scenario software and bodily fluid fill kits. Purchase of the five-year Gold service plan includes HPS Preventative Maintenance at Gaumard, HPS repairs at Gaumard with loaner service, free phone/email support, software updates, webinars and Instructor Training at Gaumard.

1

21

Explanation of expenditure:

Recommendation:

Rationale:

Award:EMC Research, Inc. 62,800.00$

Budget:Instutional Research 15,000.00$ Innovation Funds 47,800.00$

62,800.00$

Proposals were received from: Central States Media- Peoria, ILEMC Research- Washington, DCMGT Consulting Group- Centennial, COSimply Research Services, LLC- Flossmoor, ILThe Improve Group- St. Paul, MNThink Now- Burbank, CA

COMMUNITY SURVEY REQUST FOR PROPOSAL

The purpose of this expentiture is to conduct a Community Survey assessment to (1) measure the extent to which the College is achieving its mission and meeting the needs of the community; (2) ascertain the appropriate services for ICC students related to career development and job placement; (3) determine the expectations local employers have of the college; and (4) identify appropriate, relevant services for ICC students related to career and academic development. The vendor is expected to draft the survey, provide weekly progress reports regarding the data collection process once it has launched and provide a formal written report of findings along with Excel files of all the collected data used for the analysis in the final report. The vendor is also expected to visit campus at least twice: once for project kick-off and stakeholder input and a second at the time of presentation to the Board of Trustees.

It is recommended to engage with EMC Research to support the successful implementation of the College's Community Survey Project.

Contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from formal bidding procedures. The College Request for Proposal (RFP) process was followed and six submissions were received. The RFP Selection Committee reviewed and utilized a weighted scoring rubric to evlauate each proposal's ability to meet the technical and functional needs indicated in the RFP. Due to the quality of their proposal, EMC Research, Inc. emerged as the best fit for College needs. EMC has decades of experience conducting polling services for schools, school districts and institutions of high learning as indicated in their proposal's case studies and proposed methodologies. The Selection Committee conducted a video conference call with EMC to discuss their proposal and pricing structure in order to determine what services will be of best value to the College. EMC Research, Inc. holds a national certification as a woman-owned business.

2

22

Explanation of expenditure:

Recommendation:

Rationale:

Award:Northern Illinois University 39,750.00$

Budget:Workforce Equity Management Grant 40,000.00$

Proposals were received from: Northern Illinois University- Decalb, ILRichland Community College- Decatur, IL

CURRICULUM DEVELOPMENT SERVICES

The purpose of this expenditure is to hire a consultant to provide curriculum development services for the Regional Essential Employability Skills Alignment Project. The objective of the work of the curriculum development services will be to 1.) develop curriculum, instruction, and assessment resources to support the project’s identified performance indicators for the State of Illinois Essential Employability Competencies; 2.) develop student and teacher materials on the identified competencies, performance indicators, and resources for assessing student performance against the progression levels of Learning, Demonstrating, and Leading; 3.) provide resources for employer supervisors to mentor and develop and assess the skills in the workplace; 4.) bring together existing partner resources along with open source resources. The selected consultant will provide regular status updates, deliver a curriculum plan by April 1, 2020, draft curriculum materials by May 1, 2020, and present final resources by June 15, 2020.

It is recommended to engage with Northern Illinois University Center for P-20 Engagement to receive curriculum development services for the Regional Essential Employability Skills Alignment Project.

Contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from formal bidding procedures. The College Request for Proposal (RFP) process was followed and two submissions were received. The RFP Selection Committee reviewed and utilized a weighted scoring rubric to evaluate each proposal's ability to meet the technical and functional needs indicated in the RFP. Due to the quality of their proposal, Northern Illinois University Center for P-20 Engagement emerged as the best fit for College needs. NIU was recognized by the Illinois Board of Higher Education in 2006 as a center focused on innovative, multi-disciplinary educational practices across the continuum from preschool to college and graduate school to life-long learning. The P-20 Center has supported other community colleges with their efforts partnering with district high school. Reference checks with Sauk Valley Community College and Rock Valley College yielded positive feedback.

4

23

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5

24

Explanation of expenditure:

Recommendation:

Rationale:

Award:Highpoint Technology Solutions, Inc. 35,000.00$

Budget:Educational Fund -Technology Services 35,000.00$

STUDENT INFORMATION SYSTEM AUTOMATION TOOL

This expenditure is for a PeopleSoft add-in tool to reduce administrative workload. Student Information System (SIS) automation moves students faster through Financial Aid, Enrollment, and Admissions processes. This application automates checklists, messages and service indicators within PeopleSoft in order to quicken business processes and promote better workflow practices. The College has several other products that work cooperatively with this tool and improve original PeopleSoft functionality including Financial Aid Course Audit and Message Center.

It is recommended that the purchase of this maintenance contract be granted on a direct purchase basis, waiving formal bidding procedures.

Purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services is exempt from formal bidding procedures. This product is part of a suite of products and works in conjunction with message center functionality we already own from the same vendor. No other company provides this solution and compatibility with the existing product. This fee also includes a one-time installation consulting charge of $10,000 along with the annual maintenance of $25,000.

6

25

Illinois Central College – Treasurer’s Report – March 2020

For the Period Ended February 29, 2020

Fund Balance

Includes Ancillary Fund spend down

Includes transfers out of $1.1 million

to cover Auxiliary and Foundation

support

Revenues – ($0.2) million or

(0.4%) unfavorable

The State is two payments behind on

our CTE Grant and one payment

behind on both Credit Hour and

Equalization payments

Corporate Personal Property

Replacement taxes higher than

anticipated based on FY 19 actuals

Tuition unfavorable due to lower

enrollments in Summer & Fall and

timing of Workforce revenue, partially

offset by higher Spring enrollments

Expenditures– $1.3 million or

3.5% favorable

Salaries favorable due to timing of

filling vacant positions

Other expenditures favorable due to:

o Timing of write-offs for Veteran,

POW and National Guard programs

o Utilities due to timing of billings

from electric co-op

o Fixed charges due to timing of

payments for annual software

maintenance fees

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

Illinois Central College District 514

Notes to Financial Statements

Investment Analysis

Investments

Investments February 29, 2020

Educational Fund 24,521,502

Operations and Maintenance Fund 6,752,006

Ancillary Fund 8,755,000

Capital Projects Fund 10,008,618

Bond Interest Fund 475,000

Current Restricted Fund 3,400,000

Working Cash Bonds Fund 10,042,739

63,954,865$

By Investment Manager Balance Yield Allocation

Illinois Funds 2,289,052$ 1.69% 3.6%

ISDLAF 7,414,811 1.46% 11.6%

Commerce 11,155,298 1.55% 17.4%

PMA Securities 36,340,094 1.82% 56.8%

Morton Community Bank 6,755,609 1.84% 10.6%

63,954,865$ 1.73% 100.0%

Benchmark -

91-day US Treasury Bill Rate 1.250%

4%12%

17%

57%

10%

Investment Manager Allocation

Illinois Funds ISDLAF Commerce PMA Securities Morton Community Bank

48

Illinois Central College District 514

Notes to Financial Statements

Investment Analysis

Investment Transfer

Beginning Funds Returns To Ending

Investments - By Manager Balance Deposited Reinvested Operations Balance

Illinois Funds 3,096,401$ 189,370 3,281 (1,000,000) 2,289,052

ISDLAF 8,512,954 290,091 111,767 (1,500,000) 7,414,811

PMA Securities 36,630,184 (290,091) - - 36,340,094

Commerce Bank 11,122,287 - 33,011 - 11,155,298

Morton Community Bank 6,755,520 - 89 - 6,755,609

Other - - - - -

Total Investment Activity 66,117,346$ 189,370 148,148 (2,500,000) 63,954,865

The investment strategy of Illinois Central College is to invest cash reserves in a prudent and timely manner to ensure the

the preservation of capital and provide adequate investment returns. The College policy is consistent with the authorized

forms of investments set forth in the Public Community College Act and sections 235/1 through 235/7 of the Public Funds

Investment Act.

-

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

LIQ

UID

Ma

r-2

0

Ap

r-20

Ma

y-2

0

Ju

n-2

0

Ju

l-2

0

Au

g-2

0

Sep

-20

Oct

-20

No

v-2

0

Dec-

20

Ja

n-2

1

Feb

-21

1 -

2 Y

ears

Bey

on

d 2

Yea

rs

1%

Maturity Date

Portfolio Maturity Summary - Maturing $/Month

49

Tuition

Budget Actual Budget Actual Variance

Summer -2.0% -3.0% 16,825 16,656 (169) -1.0% (24,116)$

Fall -2.0% -3.4% 66,681 65,762 (919) -1.4% (137,874)$

Spring -2.0% 0.1% 57,777 59,001 1,223 2.1% 183,470$

Total 141,283 141,419 135 0.1% 21,480$

Tuition

Budget Actual Budget Actual Variance

Summer

Fall -2.0% 8.4% 7,213 7,975 762 10.6% 12,703$

Spring -2.0% 1.5% 8,289 8,588 299 3.6% 4,978$

Total 15,502 16,563 1,061 6.8% 17,681$

Tuition

Budget Actual Budget Actual Variance

Summer -2.0% -3.0% 16,825 16,656 (169) -1.0% (24,116)$

Fall -2.0% -2.2% 73,894 73,737 (157) -0.2% (125,171)$

Spring -2.0% 0.3% 66,067 67,589 1,522 2.3% 188,447$

Total 156,785 157,982 1,196 0.8% 39,161$

Budget

Summer

Fall

Spring

Early College

Workforce

Actual

Variance

- There is $400K of Workforce Revenue added in FY 2020 budget. Further detail is needed to determine if a

portion of that revenue is captured in the regular credit hours shown above.

Decline vs Prior Year Credit Hours

Variance

Total Enrollment

Decline vs Prior Year Credit Hours

Dual Credit Enrollment

Enrollment & Tuition Revenue

Regular Enrollment (not Dual Credit)

Decline vs Prior Year Credit Hours

Variance

For the Period Ended February 29, 2020

50

Illinois Central College

ICCB - State Funding Summary

FY 2020

Total

Scheduled

Payments as

Payments

Received as

Budget of 2/29/2020 of 2/29/2020 Balance Due

Operations

Credit Hour 5,227,560$ 3,650,598$ 3,380,526$ 270,072$

Equalization Grant 50,000 33,333 29,166 4,167

Performance Funding - - 7,835 (7,835)

Career and Technical Education Formula Grant 377,188 377,188 - 377,188

Operations subtotal 5,654,748 4,061,119 3,417,527 643,592

Restricted Grant Funding

Perkins 388,120 258,747 123,969 134,778

Adult Ed State Basic 241,010 160,673 96,404 64,269

Adult Ed Performance 116,045 77,363 46,418 30,945

Adult Ed Federal 172,260 114,840 55,438 59,402

Veterans 247,800 165,200 165,200

Restricted Grant Funding subtotal 1,165,235 776,823 322,229 454,595

Totals 6,819,983$ 4,837,942$ 3,739,756$ 1,098,187$

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

2015 2016 2017 2018 2019 2020

State Funding History

Full Year Budget February YTD

51

52

Budget Actual

Year End

Projection

(Annualized)

Variance to

Budget

Claim Costs

Medical 6,524,792$ 4,793,466$ 7,084,152$ (559,360)$

Stop Loss Reimbursements (S/L) - 6,046 - -

Sub Total 6,524,792 4,787,420 7,084,152 (559,360)

Dental 408,290 254,413 381,619 26,671

Vision 74,741 52,637 78,955 (4,214)

Paid Prescriptions (Rx) 1,343,478 742,665 1,113,998 229,480

Total Claim Costs 8,351,301 5,837,134 8,658,724 (307,423)

Fixed Costs

Stop loss premium 483,824 329,235 493,853$ (10,029)$

Third Party Administrator Fees 108,413 66,675 100,013 8,401

GRAND TOTAL 8,943,538$ 6,233,044$ 9,252,589$ (309,051)$

Total Covered Member Counts 1,228 1,140 1,140 88

Total Covered Active Employee Count 472 467 467 5

Employee group medical benefits reserve 985,468$ 792,990$ 696,751$ (288,717)$

Notes:

Employee Health Benefits

FY 2020 February YTD Summary

- Claim activity is provided by Consociate

Medical

82%

Dental

4%

Vision

1%

Prescription

13%

FY 2020 YTD Claim Activity

by Type of Claim

Retirees

$21,038

1%

Employees

$2,566,134

53%

Spouses

$1,271,173

26%

Children

$956,158

20%

FY 2020 YTD Medical Claim Activity

by Group

53

Education Fund 3,295,003.50Operations and Maintenance Fd 547,695.88Oper and Maint Fund (Restrict) 80,846.35Bond and Interest Fund 3,500.00Auxiliary Fund 498,431.70Restricted Fund 605,500.97Audit Fund 2,607.13Liab,Protect and Settlement Fd 312,683.88

TOTAL FOR ALL FUNDS: 5,346,269.41$

Report ID: ICAPR003.SQR Page No. 1Run Date MAR/19/2020

BOARD BILLS PRESENTED FOR PAYMENTFUND SUMMARY

Business Unit: ICCOLPayment Dates - From 01.FEB.2020 to 29.FEB.2020

Description of Fund Amount

End of Report

54

Invoice Description

Detail

Amount

ALI, RITA

Corp And Comm Ed GFS.SOLAR.BOOT.CAMP.1/31/20 114.83

Diversity CHILIS.PPS.MTG.PIA(2)(L)1/8/20 50.01 *

CITY.OF.PEORIA.TT.DECK.PRKNG 4.00

QDOBA.LORENE.KING(2)(L)1/29 18.30

187.14

ALSENE, ABBIE

Student Gov Assoc GFS.HANDSHAKES&PANCAKES.1/21 316.07

Student Life NODA.CONF.2020.REGIS.REG.V 150.00

466.07

ARMSTRONG, KIM

Marketing AMER. AIR.CHI-ORL(2)3/21-3/24 1,561.58

LE BAKERY 48.24

NCMPR.REGISTRATION(2) 2,145.00

3,754.82

ARREGUIN, SANDY

Diversity GFS.AFTER.SCHOOL.SNCKS(60) 200.39

PIZZAHUT.PSAT/SAT.PREP(15)1/22 80.21

WING.STOPPSAT/SAT.PREP(20)1/28 79.59

360.19

ASBURY, BRYAN E

Speech/Forensics Team ADV.MEALS.REG.HRPR.2/13-2/15 390.00

390.00

AWUAH, EMMANUEL

Office of Academic Affairs HCIR.BRADSHAW.DUES.1/29/20 80.00

PANERA.BREAD.DEANS.RETREAT.1/30 18.45

QDOBA.DEANS.RETREAT(10)1/30/20 147.08

245.53

BABCOCK, ED

Finance JIMS.BISTRO.PRCHSNG.MTG(3)(L)1/29 51.30 *

STRVD.RCK.LDG(1P,1N,1R)1/31/20 77.45

128.75

BERGMAN, JOSEPH

Math/Science/Engineering JONAHS.MSE.STRTGC.PLNG.(6)(L)1/17 116.94 *

116.94

BORYS, CHRISTINE

Health Careers REIM.REG.TRAIN.TRAINR.1/2/20 235.00

235.00

BRAUN, THOMAS

Grounds Maintenance MCDS.SNOW.CALL(B)FOUR.DAYS 531.60

531.60

ILLINOIS CENTRAL COLLEGE

CONFERENCE / MEETING EXPENSES

PAYMENT DATES 2/1/2020 - 2/29/2020

Name and Department

55

BROWN, ALANKA P

Workforce Readiness WEI.COACH/CNSLTNT.2.7.20 34.05

34.05

BRYANT, KERRY

Grounds Maintenance HARDEES.SNOW.CALL.1/24/20 55.26

55.26

BUDDE, BRUCE

Board Of Trustees AMER.AIR.SMRT.BLDG/IT.SYM.1/24 392.40

392.40

BULITTA, PATRICIA SUE

Board Of Trustees AMER.AIR(2)WASH.DC.(2)2/5-2/12 1,046.49

MARRIOTT.WASH,DC.(1P,1R,1N)2/12 233.35 *

PANERA.NEW.HIRE.TREATS.1/6/20 103.28

ICCTA/ICCCP.CONF.FEES.DAVIS.3/20 150.00

1,533.12

CLEMENS, JULIE A

Music REIM.HTL.REG.JEN.CONF.1/8-1/11 3,375.00

Office of Academic Affairs REIM.MILGE.HTL.IBHE.1/17/20 268.59

3,643.59

CRACKED PEPPER

Planning and Org. Effect. RVRFRNT.MSM.SQB.MTG.2/14(81)(B,L) 2,125.75

2,125.75

DALLY, JASON

Grounds Maintenance MCDS.SNOW.CALL.THREE.DAYS(B) 209.78

209.78

DALTON, ADAM

Corp And Comm Ed CHILDERS.MSP.(101)(L)1/19 2,502.78

2,502.78

DANIELS, TOD

Diversity BUBBA.GUMP.HLLYWD(D)1/16 18.00

CHEVRON.GAS.STUDIOCITY,CA.1/19 23.01

FOXRENTACAR.LA,CA.1/15-1/19 237.86

HLTN.UNVRSLCTY,CA.(1R,1P,3N)1/15 518.19

HLTN.UNVRSLCTY.PRKNG1/15-1/18 90.00

REIM.TRVL.TRIO.1/15-1/19/20 1,255.34

ROSCOS.CHIX.WFFLS.HLLYWD,CA(2)(D) 41.28

UNITED.BAGGAGE.FEES(2) 60.00

2,153.68

DEWITT, MICHAEL

Corp And Comm Ed CASEYS.TRUCK.FUEL.WAPELLA,IL.1/27 48.74

CIRCLEK.TRUCK.FUEL.URBANA.1/9 37.34

MARATHON.TRUCK.FUEL.PIA(2) 164.93

251.01

56

DOTY, HEATHER

Women's Softball ADV.MEALS.BURLINGTON.2/8-2/9 570.00

ADV.MEALS.GULF.SHORES.2/13-16 1,520.00

GULFSHORES,AL.RNTL(18)2/13-16 2,330.58

4,420.58

EP COM

Marketing FEB.MTG.REG.ROCKHOLD.2/21/20 15.00

15.00

FENGEL, BRIAN

Health Careers REIM.MILGE.1/28/20 88.55

REIM.MILGE.2/13/20.2/20/20 111.38

199.93

FENTEM, DAWN

College & Career Readiness REIM.MILGE.DEC'19.JAN.'20 48.74

48.74

FINLEY, BRAD

Peoplesoft Projects PSADMIN.CONF.2020.REG(2)5/6 1,698.00

HIGHER.ED.USER.GRP.REGISTRATION 1,850.00

3,548.00

FLEMING, MELANIE

Children's Center LDRSHP.CNNCTNS.NATL.CONF.REG.20 475.00

475.00

FORTIER, TODD

College & Career Readiness ATMTV.NSTRCTRS.ASSOC.2020.CONF 91.90

91.90

FRIESENBORG, LAURA

Planning and Org. Effect. AMER.AIR.PIA.T.DC.BLAIR.4/20-4/23 418.40

418.40

GREBNER, GRANT

AG & Livestock Team CMFRT.ALTOONA,IA(8R,1N,14P)1/10 305.96

JETHRO-N-JAKES.JDGNG(D)(14)IA.1/10 239.25

LAQUINTA.FT.COLLINS,CO(1N,4R,7P) 537.20

QUALITY.OGALLALA,NE(4R,1N,7P) 193.60

REIM.ENTRY.FEES.1/9.1/27/20 175.00

REIM.ENTRY.NCMAEC.2/18/20 735.00

2,186.01

GUTH, WENDEE

Health Careers AVANTIS.ACCRED.PREP.MTG(16)1/8/20 70.44

70.44

HANKS, ERIK

Corp And Comm Ed CASEYS.TRUCK.FUEL.HEYWORTH(2) 126.79

HUCKS.TRUCK.FUEL.BLMNGTN.1/16 50.19

MARATHON.TRUCK.FUEL.1/14/20 58.79

PHILLIPS.66.TRUCK.FUEL.ARCOLA.1/28 73.31

REIM.MILGE.MEALS.2/14-2/15/20 154.50

463.58

57

HARDIMON, SHELLIE

Diversity ADV.MEALS.WIU.2/17/20 230.00

230.00

HASENSTEIN, THOMAS

Corp And Comm Ed CASEYS.TRUCK.FUEL.EP.1/17 66.00

CIRCLE.K.PIA.TRUCK.FUEL.1/24 84.70

CIRCLE.K.SALEM,IL.TRUCK.FUEL.1/28 61.50

SHELL.OIL.PIA.TRUCK.FUEL.1/29 53.40

SHELL.OIL.WASH.TRUCK.FUEL(2) 113.95

SLEEP.INN.DECATUR,IL(1N,1P,1R)1/31 84.36

463.91

HEART OF ILLINOIS AEYC

Children's Center REG.PLAY.PEORIA.CONF.(8)3/20-21 930.00

930.00

HUFF, JUDY

College & Career Readiness REIM.MILGE.HTL.2/4/20 325.12

325.12

IL ALLNC OF CONCURRENT ENROLL

College & Career Readiness REG.ILACEP.SUMMIT.DUAL.CRDT.4/2 120.00

120.00

IL COMM COLL CHIEF FIN OFFCR

Finance REG.E.BABCOCK.CONF.SPR'20 100.00

VP For Admin & Finan REG.B.BUDDE.CONF.SPR'20 100.00

200.00

IMM, TREVOR

GM ASEP CHICAGOAUTOSHOW.FLDTRP(20)2/8 160.00

CIRCLE.K.RCRUIT.TRIP.SPRNGFLD.1/22 11.56

THORNTONS.RCRT.TRIP.LINCOLN.1/22 22.59

194.15

KELLEY, BRETT

Men's Baseball ADV.MEALS.CARTRVLLE.2/21-2/23 1,920.00

ADV.MEALS.SENATOBIA.2/14-2/15 1,280.00

ADV.MEALS.WIGGINS.2/27-3/2/20 2,560.00

5,760.00

KLAUS, RYAN

Music REIM.HTL.JEN.CONF.1/8-1/11/20 627.00

627.00

KOELTZOW, DAWN

Wkforce Readiness & Sustain DRURY.OFALLON.WEI.(2R,1N,2P)1/29 197.54

HOLIDAY.WEI.ROSEMONT(1P,2N)1/12 294.12 *

HARRY.CARAYS.WEI.VISITS.4.MEALS 82.41

O'HARE/ROSEMONT.PARKING 47.04

REIM.MILGE.WEI.2/5-2/6/20 200.39

REIM.MILGE.WEI.CNSRTM.1/30/20 201.25

1,022.75

58

LABELLO, LARI DAWN

Health Careers REIM.MILGE.JAN.2020 125.93

125.93

LEHMAN, BLAKE

AG & Livestock Team AMRICNN.LNCLN,NE(4R,14P,1N)1/11 303.52

BST.WSTRN.NWTN,IA.(6R,23P,1N)2/8 436.58

WESTIN.NTRNT.CHRG.JDGNG 38.84

778.94

MALCOLM, KIM

Affirmative Action UNITED.PIA-2-SEA.TITLE.IX..2/4-7 1,106.80

1,106.80

MCMULLIN, JESSICA

Marketing REIM.AIR.FARE.NCMPR.3/22-3/24 611.81

611.81

MIDWEST INST. FOR IIE

Academic Services ERIC.CHRISTIAN.REG.IIE.4/3-4/4 275.00

275.00

MITCHELL, ALOYSIA

Grant Development REIM.MILGE.12/3/19-1/16/20 18.98

18.98

PIA AREA WORLD AFFAIRS

Academic Services TASTE.OF.CARNIVALE.CLNRY.2/20/20 360.00

360.00

PEORIA CIVIC CENTER

Diversity BLUE.MAN.GROUP(12)3/18/20 672.00

672.00

PERRYMAN, MAKENZIE

Performing Arts Center AVANTIS.STFF/STUD.TRNNG.(25)1/10 145.79

HYVEE.PIA.STAFF/STUD.TRNNG.(25)1/9 26.97

172.76

POINTS, EMILY

Dean Of Student Services AVANTIS.EP.MTG(2)1/11 & 1/18 271.00

271.00

QUIRK-BAILEY, SHEILA

President's Office AACC.CONF.REG.MD.3/28-3/30/20 575.00

HUCKS.FUEL.PEORIA.1/15/20 38.30

HYATT.CHI.DOWNPAYMENT(1N)4/17 227.74

INN.SPRFLD.ICCTA/LOBBY.DAY.4/28 64.97

JIMS.BISTRO.MTG.DEANS(D)(3)1/23 119.45

JONAHS.AA/STUD/TRSTEE(L,4)(D,2) 218.01 *

PIA.COM.2020.STATE.OF.CITY.LUNCH 400.00

HLC.PRESIDENTS.PROG.REG.4/18/20 675.00

UNITED.ACCT(2/8)&AACC(3/27)CONF 875.80

3,194.27

59

REDEKER, KARRISA

Women's Basketball ADV.MEALS.QUINCY.2/29/20 300.00

ADV.MEALS.SPRNGFLD.2/22/20 160.00

460.00

ROBERTSON, CHARLES

Hospitality HOI.HOSPITALITY.WINTERFEST(10) 450.00

450.00

ROCKHOLD, KRISTINA

Marketing REIM.MILGE.EPCC.FEB.MTG.2/7/20 4.66

4.66

ROGGY, NANCY ANN

Health Careers REIM.REG.SKLS.RFRSHR.11/7/19 85.00

85.00

SHAW, ARNITRIA

College & Career Readiness TEST.ADMIN.TRAINING.BEST.PLUS 45.00

ITBE.REG.CONF(BIL.EDU)(4) 800.00

IACTE.CONF.REGISTRATION 285.00

1,130.00

SMYRNIOTIS, ANDRIANNA

College & Career Readiness REIM.MILGE.REG.HTL.11/20-11/23 1,991.20

1,991.20

VAN HESTER, TIA

Academic Services REIM.MILGE.1/31/20 46.00

46.00

WEGHORST, MICHELLE

Business, Legal & Info Sys TREFZGERS.DEPT.MTG.COOKIES.1/14 67.05

67.05

WRIGHT, LAURA JILL

Academic Services JOHNNYS.LNCH/DEANS.EP(L)(8) 166.05 *

REIM.MEAL.W.BAKER.1/12/20 35.31

STNYCRK.EP.PROF.DEV(4N,1P)1/13 421.12

WALGREENS.PROF.DEV.WRKSHP.1/13 69.52

WALGREENS.HLC.MTG.2/1 63.55

755.55

WYSINGER, ANTHONY

Men's Basketball ADV.MEALS.BURLINGTON.2/11/20 200.00

ADV.MEALS.QUINCY.2/29/20 200.00

ADV.MEALS.SPRNGFLD.2/22/20 200.00

600.00

YOUNG, JOLONDA

Diversity INDIANA.PACERS.INDY.(25 TIX)1/29 495.00

EARHART.RCRTMNT.EVENT(L)(30)1/29 255.00

HARP.AND.FIDDLE.SAT.PREP.TRN(4)(L) 70.00

820.00

Grand Total 55,124.92

60

Note: This does not include any internal charges for vehicle chargeback or internal cafeteria charges.

*Expenditure amount exceeds GSA per diem rates. Expenditure was determined to be reasonable, appropriate

and allowable. The expenditure was reimbursed at the actual amount.

61

62

63

64

65

66

67

BOARD OF TRUSTEES BUDGET 8050

Department ID: 8050 (Board Of Trustees) BY 2020 Appropriation Budget Data as of 1:10:37 PM Tuesday, March 10, 2020

Account

Fund

Dept. ID

Program

Description Budgete

d

Pre-Encumbere

d

Encumbered

Expended

Balance

512001 01 8050 8050 Professional/Tech Staff - FT

21,216.00 0.00 0.00 14,144.08 7,071.92

512002 01 8050 8050 Professional/Tech Staff - PT

5,207.00 0.00 0.00 0.00 5,207.00

521000 01 8050 8050 Employee Benefits

8,358.00 0.00 0.00 5,456.64 2,901.36

529099 01 8050 8050 Allocated Emp Ben Ret Hlth .5%

106.00 0.00 0.00 70.72 35.28

541001 01 8050 8050 Office Supplies 1,125.00 0.00 1.41 1,010.89 112.70

541007 01 8050 8050 Xerox Supplies 609.00 0.00 0.00 405.60 203.40

544003 01 8050 8050 Postage And Shipping

700.00 0.00 0.00 301.26 398.74

546000 01 8050 8050 Publications and Dues

32,000.00 0.00 0.00 30,939.00 1,061.00

547000 01 8050 8050 Advertising 1,000.00 0.00 0.00 301.61 698.39

549000 01 8050 8050 Other Materials and Supplies

814.62 0.00 0.00 706.98 107.64

551000 01 8050 8050 Meeting Expenses

3,150.00 0.00 0.00 1,745.98 1,404.02

557000 01 8050 8050 Travel - Air 850.00 0.00 0.00 1,046.49 -196.49

558000 01 8050 8050 Travel - Ground 400.00 0.00 0.00 137.00 263.00

559000 01 8050 8050 Other Conference And Meeting Exp

10,335.38 0.00 0.00 1,090.94 9,244.44

Budget Totals 85,871.00 0.00 1.41 57,357.19 28,512.40

1 Trustee to attend the Legislative Conference/2 Trustees to attend the ACCTA Conference

68

BOARD OF TRUSTEES PUBLICATIONS AND DUES EXPENSES

Account: 546000 Fund: 01 Dept ID: 8050 Program: 8050 Description: Expenditures: Publications and Dues

BY 2020 Expenses as of 1:20:10 PM Tuesday, March 10, 2020

Purchase Order Vouchers

PO ID PO

Date Vendor

ID Vendor Name

PO Amt Voucher

ID Invoice

ID Invoice

Date Vchr Amt

0000198024 7/11/2019 0000100002 ICCTA 12,326.00

00421204 7465 6/24/2019 12,326.00

0000199963 12/16/2019 0000100002 ICCTA 12,326.00

00428062 7503 12/2/2019 12,326.00

PO Voucher Total: 24,652.00

Non-Purchase Order Vouchers

Voucher ID

Invoice Date

Invoice ID Vendor

ID Vendor Name Amount

00421534 5/14/2019 8027 0000100002 ICCTA 160.00

Non-Purchase Order Voucher Total:

160.00

Other Transactions

Journal ID

Journal Date

Description Amount Credit

0000170811 7/24/2019 Rev VR00170649, VR00170650 AP

160.00

0000170699 7/31/2019 FY 2019 Prepaid Expenses 6,287.00

Other Transactions Total: 6,127.00

Total Expended: 30,939.00

69

BOARD OF TRUSTEES

OTHER CONFERENCE & MEETING EXPENSES

Account: 559000 Fund: 01 Dept ID: 8050 Program: 8050 Description: Expenditures: Other Conference And Meeting Exp

BY 2020 Expenses as of 1:18:04 PM Tuesday, March 10, 2020

Non-Purchase Order Vouchers

Voucher ID

Invoice Date

Invoice ID Vendor

ID Vendor Name Amount

00422932 8/5/2019 PCARD JUL2019_00000000001

0000110382 PNC BANK - VISA - PCARD 49.39

00424423 9/4/2019 PCARD AUG2019_00000000001

0000110382 PNC BANK - VISA - PCARD 150.00

00424487 10/1/2019 REIM.MILGE.MEALS.9/12-9/14/19

0000111189 THETFORD, GALE 53.03

00425944 10/4/2019 PCARD SEPT2019_0000000001

0000110382 PNC BANK - VISA - PCARD 386.46

00428170 12/4/2019 PCARD NOV2019_00000000001

0000110382 PNC BANK - VISA - PCARD 43.75

00430625 2/4/2020 PCARD JAN2020_00000000001

0000110382 PNC BANK - VISA - PCARD 4.96

00430625 2/4/2020 PCARD JAN2020_00000000001

0000110382 PNC BANK - VISA - PCARD 150.00

00430625 2/4/2020 PCARD JAN2020_00000000001

0000110382 PNC BANK - VISA - PCARD 233.35

00430839 3/3/2020 REIM.TRVL.EXP.ICCTA.2/9-2/12

0000111189 THETFORD, GALE 20.00

Non-Purchase Order Voucher Total:

1,090.94

Total Expended: 1,090.94

70