Board of Trustees Meeting May 3, 2010 - San Jacinto College · III. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings

Board of Trustees Meeting

May 3, 2010

April 30, 2010

NOTICE OF MEETING BOARD OF TRUSTEES

SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto College Community District will meet at 5:00 p.m., Monday, May 3, 2010, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD APPEAL HEARING AGENDA

I. Call Appeal Hearing to Order II. Review of Process for Employment Hearing Pertaining to a Faculty Member III. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings Act, Texas Government Code for the Following Purpose:

A. Section 551.074 – For the purpose of deliberating the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public employee, including holding a hearing on the appeal of the proposed termination of Ranjana Sardana. B. Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law, including but not limited to legal issues pertaining to the appeal hearing and proposed termination of a faculty member.

IV. Reconvene in Open Meeting for Consideration of and Possible Action on

Items Discussed in Closed Session, including Action on Proposed Termination.

V. Adjournment

Certification as to Posting or Giving of Notice On this day, April 30, 2010 this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto College District, 4624 Fairmont Parkway, Pasadena, Texas, on all college campuses, the SJC web and was readily accessible to the public at all times. _____________________________________________ Dr. Brenda Hellyer, Ed.D.

April 30, 2010




BOARD WORKSHOP AGENDA

I. Dinner II. Method of Procurement III. Review of Calendar IV. General Discussion Certification as to Posting or Giving of Notice On this day, April 30, 2010 this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto College District, 4624 Fairmont Parkway, Pasadena, Texas, on all college campuses, the SJC web and was readily accessible to the public at all times. _____________________________________________ Dr. Brenda Hellyer, Ed.D.

April 30, 2010




BOARD MEETING AGENDA

I. Call the meeting to order

II. Invocation and Pledge to the Flag

III. Special Announcements, Recognitions, and Presentations

Recognition of NISOD Award Recipients Brenda Hellyer Recognition of Nancy Hutchinson for receiving the Maureen Murphy Gulf Coast Association for the Education of Young Children Teacher of the Year Award Recognition of the Phi Beta Lambda 2010 Maureen Murphy Texas Leadership Conference Award Winners

IV. Student Success Presentation

Modified Early College Academy Allatia Harris

V. Communications to the Board of Trustees

VI. Hearing of such citizens or groups of citizens desiring to be heard before the Board Informative reports to the Board A. San Jacinto College Financial Statement B. Capital Improvement Program C. San Jacinto College Foundation Financial Statement

ACTION ITEMS VII. Consideration of Approval of Amendment to the 2009-2010 Budget for

Restricted Revenue and Expenses Relating to Federal and State Grants

VIII. Consideration of Ratification of the Action of the Chancellor Relating to the Purchase of 23 acres on Uvalde Road

Page 2/Board Agenda/May 3, 2010

PURCHASING REQUESTS

IX. Consideration of Construction Requests

X. Consideration of Non-Construction Requests

CONSENT AGENDA

(Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for April 5, 2010 Workshop and Regular Board Meeting B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Next Regularly Scheduled Meeting Items for Discussion/Possible Action (continued) (Items removed from the Consent Agenda, will be considered at this time) Reports from the Board Committees (when applicable)

XI. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to

551.084 of Chapter 551, the Open Meetings Act, Texas Government Code for the Following Purpose: A. Section 551-074 – Personnel Matter

XII. Reconvene in Open Meeting for Consideration of Items Discussed in Closed Session

XIII. Consider Amendment to Contract Renewal Motion 9120, Adopted at April 5, 2010, Board Meeting; Rescind Approval of Contract Renewal for a Faculty Member at the South Campus

XIV. Adjournment The Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001, et seq. of the Texas Government Code move into Closed Session under the following provision(s) of the ACT: Section 551.071 – Consultation with Attorney Section 551.072 – Deliberation Regarding Real Property Section 551.073 – Deliberation Regarding Prospective Gifts Section 551.074 – Personnel Matters Section 551.076 – Deliberation Regarding Security Devices Section 551.086 – Economic Development Negotiations Certification as to Posting or Giving of Notice On this day, April 30, 2010 this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto College District, 4624 Fairmont Parkway, Pasadena, Texas, on all college campuses, the SJC web and was readily accessible to the public at all times. _____________________________________________ Brenda Hellyer, Ed.D.

Action Item “VII“ Regular Board Meeting May 3, 2010

Consideration of Approval of Amendment to the 2009-2010 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2009-2010 budget for restricted revenue and expenses related to grants. BACKGROUND Federal, state, and local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of April, 2010. IMPACT OF THIS ACTION Approval of the budget amendment will allow the college’s staff to implement the programs in accordance with the requirements of the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be decreased by $65,878, so the net impact on the college budget is zero. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations, which are included in the annual financial report to the Board of Trustees. ATTACHMENTS Attachment 1- Budget Amendments 05-03-10 Attachment 2- Grant Detail 05-03-10 RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Kelly Chapman Simons 281.998.6123 [email protected]

Attachment 1 - Budget Amendments 05 03 10Attachment 1 - Budget Amendments 05 03 10

SAN JACINTO COLLEGE DISTRICT Federal, State, and Local Grant Amendments

May 3, 2010

AmountDebit

Fund Org. Account Prog. (Credit)Texas Workfoece Commission - Skills Development Fund, Maritime Consortium Grant (Amendment to New Grant)State Grant Revenue 551002 56700 554200 110000 70,878 Non Instr Labor - Administrative 551002 56700 611000 160927 (9,112) Benefits 551002 56700 650000 160927 (2,554) Equipment - Instructional Lab 551002 56700 741130 160927 - S/A Departmental Scholarships T&F 551002 56700 751009 160927 (59,212)

-$

Shell Oil Company – Process Technology Laboratory Refurbishment Grant (Additional Funds)Local Grant Revenue 265602 56700 554300 110000 (5,000) Lab Supplies - Consumable 265602 56700 711210 660945 5,000

-

Net Increase (Decrease) $ (65,878)

Note: Credits to revenues are increases and credits to expenses are decreases.Conversely, debits to revenue are decreases and debits to expenses are increases.

Attachment 2 – Grant Detail – 05-03-10

May 3, 2010 Board Book – Grant Amendments Detail List Texas Workforce Commission - Skills Development Fund, Maritime Consortium (New Grant) This project allows the College to work with some of the best maritime companies and vendors in Texas. The companies will mentor college staff and assist with the development of the training and associate degree program to serve the long-term training and education needs of companies all along the Texas Gulf Coast. Companies currently send most of their employees out of state for training. Therefore, the curriculum developed and the equipment purchased will allow the college to continue offering the training in Texas and further the development of a relationship with this important industry. Last month this grant was presented to the Board of Trustees to hasten preparation. This action reflects conclusion of project negotiations with the Texas Workforce Commission. Shell Oil Company – Process Technology Laboratory Refurbishment Grant (Additional Funds) Shell Oil Company is proud to be a supporter of San Jacinto College. Shell Oil is donating this money to San Jacinto College for refurbishment of laboratory supplies and equipment. The company noted in its contribution letter that San Jacinto College understands the contributions of the energy industry in the future of Houston. Shell Oil also stated that it is aware of the college's focuson energy career awareness for students.

Action Item “VIII“ Regular Board Meeting May 3, 2010

Consideration of Ratification of the Actions of the Chancellor Relating to the Purchase of 23 Acres on Uvalde Road

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees ratify the actions of the Chancellor relating to the purchase of 23 acres of land on Uvalde Road. BACKGROUND At the April 5, 2010, regular meeting of the Board of Trustees, the Board authorized the Chancellor to consummate the purchase of 23 acres, more or less, on Uvalde Road at a price not to exceed $1 per square foot. The real estate transaction was finalized on April 15, 2010, at a price of $1 per square foot adjusted for costs of closing. A copy of the buyer’s closing statement is attached for reference. IMPACT OF THIS ACTION Approval to ratify the actions of the Chancellor will finalize the transaction in accordance with the instructions by the Board of Trustees and expresses the board’s acceptance of the result. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The net purchase price of $979,159.41 will be capitalized on the college’s fixed asset records as land and will not be subject to depreciation. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Buyer’s Closing Statement RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected]

Attachment 1 – Buyer’s Closing Statement

I.

Construction Request #1: Athletics Phase II (pgs 3-4)

Construction Request #2: Multiple Projects (pgs 5-6)South Campus Fine Arts Dance Studio Flooring Central Campus Photography LaboratorySouth Campus Reading LaboratoryCentral Campus Process Gas Analyzer

Construction Request #3: Construct Faculty Offices (pgs 7-8)

II.

Construction Request #4 - Job Order Contracting Services (pg 9) $500,000

Construction Request #5 -Project 1812 - Central Campus Transportation Center (pgs 10-11) 1,575,000

TOTAL OF CONSTRUCTION REQUESTS $2,075,000

GRAND TOTAL: $2,075,000

CONSTRUCTION REQUEST PROJECTS

SAN JACINTO COMMUNITY COLLEGE DISTRICTCONSTRUCTION RECAP

MAY 3, 2010

METHOD OF PROCUREMENT REQUESTS

2

Construction Request # 1 Regular Board Meeting May 3, 2010

Consideration of Approval of Method of Procurement Construction of Athletics Facilities, Phase II

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the competitive sealed proposal method of procurement for construction of athletic facilities at the North and South Campuses. This project will consist of the second phase of improvements to be completed at the baseball, softball and soccer facilities. BACKGROUND During 2007, significant improvements were proposed for the athletic facilities (baseball, softball, and soccer fields) at the North and South Campuses. The cost proposals at the time were higher than anticipated and a phased approach was developed. In 2009, Phase I improvements were carried out on the North and South campus athletic facilities. These improvements consisted of lighting installations and field playing surface improvements. The proposed second phase of improvements consists of construction of dressing rooms, bathrooms, concession stands, bleachers and concrete paving. A third phase of improvements consisting of practice fields and a ticket booth are not being considered at this time. These nationally recognized baseball, softball and soccer programs provide students the opportunity to allow their athletic abilities to pave the way to a college education through success both on the field and in the classroom. Although these programs have flourished, the capability of the supporting facilities has remained static or declined with age. The features of this proposed project would allow for increased seating capacity at all three fields, supporting the possibility of hosting sporting tournaments. Installation of new restrooms, concessions and supporting facilities would improve the overall enjoyment of participating in sporting events as well as attending as a spectator. Construction of a dual use enclosed practice facility between soccer and softball fields would increase the ability of students to train and drill in a wide array of weather conditions. Currently during summer months and rainy periods, the sports teams will work in the gymnasium. This poses difficulty with physical education classes and others using the gym. In accordance with Section 44.031 of the Texas Education Code, the College recommends use of the competitive sealed proposal method to select a contractor to carry out this construction.

3


Consideration of Approval of Method of Procurement Construction of Athletics Facilities, Phase II IMPACT OF THIS ACTION Completion of Phase II of the athletic facility project will improve learning spaces for student athletes. Just as student musicians perform for an audience in a concert hall, student athletes demonstrate their skills before fans at games. Phase I created playing fields that are high quality, reflective of the quality of the San Jacinto College athletic programs. Phase II will bring supporting facilities to a comparable standard, benefitting student athletes, students, and community members who attend games. At both campuses, upgraded facilities will enable San Jacinto College to host a variety of tournaments that will bring younger players and fans to campus and more college teams to the community, thus attracting diverse audiences to the campuses and bringing business to the local area. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) This project will not impact the college’s operation budget but will be funded though the college’s operating reserves. There is no additional staffing required with completion of this project. RESOURCE PERSONNEL Bryan Jones 281-998-6343 [email protected] Bill Mattei 281-998-6120 [email protected] Larry Logsdon 281-998-6120 [email protected] Ken Lynn 281-998-6306 [email protected]

4


Consideration of Approval of Method of Procurement for Construction Projects

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the methods of procurement for multiple construction projects. BACKGROUND Multiple renovation and repair projects will be carried out during the coming months. Section 44.035 of the Texas Education Code requires the approval of the requested method of procurement for four (4) of these proposed projects. The proposed projects and procurement methods are as follows: Replacement of the Fine Arts Dance Studio Flooring at the South Campus - The existing dance studio floor covering has buckled extensively and is delaminated to the point it requires replacement. Delivery of these materials will require eight to ten weeks and installation will require three weeks. In accordance with Sections 44.031 and 44.041 of the Texas Education Code, the College recommends use of the competitive bidding method to select a contractor to carry out this project.

Renovation of the Central Campus Photography Laboratory (Photo Lab) – The current facility has extensive equipment and utility services for a conventional chemical based photo processing facility. Due to changing technologies and photography processes, this lab requires reconfiguration and renovation in order to support digital photography processes. In accordance with Sections 44.031 and 44.041 of the Texas Education Code, the College recommends award of a Job Order Contract (JOC) to Construction Masters of Houston, Inc. Construction of the South Campus Reading Laboratory – The space designated for the reading laboratory is currently a vacant retail space in the Interactive Learning Center. The room will be reconfigured to house 20 students, an instructor and related classroom equipment. In addition to serving as a reading laboratory, the renovated space will also be used for writing and ESOL (English for speakers of other languages). In accordance with Sections 44.031 and 44.041 of the Texas Education Code, the College recommends award of a Job Order Contract (JOC) to Construction Masters of Houston, Inc.

5


Consideration of Approval of Method of Procurement for Construction Projects Construction of a Gas Analyzer Teaching Laboratory at Central Campus– This project provides for construction of a space that allows for installation of chemical process analyzers and storage of related chemical samples. Consideration is required for proper management of air quality in the laboratory space to allow for safe operation of the analyzers while instruction is being conducted. Preliminary design for this project is being carried out under the anticipation that grant funding will pay all or a portion of for the lab construction. In the event grant funding is not available, this project will be reevaluated by the Chancellor. In accordance with Sections 44.031 and 44.041 of the Texas Education Code, the College recommends award of a Job Order Contract (JOC) method to select a contractor to carry out this project. IMPACT OF THIS ACTION Replacement of the dance floor at South Campus is required to assure a safe and effective working surface for the students and faculty using this facility. The condition of the floor continues to degrade and plans must be made to replace the surface, or consider taking it out of service. The remaining renovation and construction project (Photo Lab, Reading Lab and Gas Analyzer Lab) allow for improved teaching conditions and expanded student capacity. Not carrying out these projects will limit learning facilities at the South and Central campuses. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Payment for these projects will come from the college’s operating funds (with the exception that grant funding may be available for the gas analyzer lab). Final costs of the projects remain to be determined. None of these projects require additional staffing.

MONITORING AND REPORTING TIMELINE None

ATTACHMENTS None RESOURCE PERSONNEL Bryan Jones 281-998-6343 [email protected] Bill Mattei 281-998-6122 [email protected] Larry Logsdon 281-998-6120 [email protected]

6


Consideration for Approval of Method of Procurement to Construct Faculty Offices at Central, South & North Campuses

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Job Order Contracting (JOC) method of procurement for construction of faculty offices at the Central, North and South Campuses. BACKGROUND Sixty-three (63) new and replacement faculty positions are planned to be filled for the fall 2010 semester and office space is required to house these employees. Before the decision to add faculty positions, office space was already in demand on all three campuses. This proposed action provides office space in two ways. One is to renovate existing spaces into common offices. The common offices will utilize cubicle furniture systems to provide individual work spaces. The second is to provide an open concept again utilizing cubicles. Each campus has configured the offices to utilize their existing facilities the most effectively. North Campus is utilizing a current office suite, Central Campus is utilizing two classrooms, and South Campus is utilizing space in the libraries. IMPACT OF THIS ACTION Not constructing additional offices will require sharing of office space or use of offsite solutions to house faculty. This would pose difficulty for faculty to have students visit for assistance or counseling. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Payment for these projects will come from the college’s operating funds. Final costs of the projects remain to be determined.

7


Consideration for Approval of Method of Procurement to Construct Faculty Offices at Central, South & North Campuses

MONITORING AND REPORTING TIMELINE This project will require expedited execution in order to be completed in time for fall 2010 faculty occupancy. Furniture and equipment will be ordered by mid-May 2010. Renovation and construction will begin June 1, 2010. ATTACHMENTS None RESOURCE PERSONNEL Bryan Jones 281-998-6343 [email protected] Mike Harris 281-998-6338 [email protected]

8


Consideration of Approval to Purchase Job Order Contracting Services

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an increase to the Job Order Contracting services for the College from Construction Masters of Houston for the fiscal year 2009-2010. BACKGROUND Job Order Contraction (JOC) is an approved delivery method in accordance with the Texas Education Code Section 44.031(a) (7) and in accordance with Section 44.041 for the minor construction, repair, rehabilitation, or alteration of a facility. Future projects would include, but are not limited to, construction of Central Campus Photo Lab, Central Gas Analyzer Lab, new faculty offices for all three campuses, South Campus Reading Lab, unforeseen emergency maintenance repairs, and other projects that develop throughout the remainder of the fiscal year. Construction Masters of Houston was awarded a JOC contract through the Harris County Department of Education (HCDE) Choice Facilities Partners (CFP) cooperative contracts program, contract number #09/040JC-04 and is in compliance with the competitive sourcing requirement per Section 44.031 (a) (4) of the Texas Education Code. IMPACT OF THIS ACTION Construction Masters of Houston has performed admirably on previous projects with the College. In order to expedite the construction process on minor renovation work across the College that cannot be accomplished by internal staff, the college’s construction department may contact Construction Masters of Houston to perform the work on an as needed basis. All work completed under the JOC contract is priced based on a coefficient of the RS Means Building Construction Cost Data. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The additional allocation of $500,000 will increase the total estimated annual expenditure to $1,000,000 and will be funded through the 2009-2010 construction budgets. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None RESOURCE PERSONNEL Bryan Jones 281.998.6343 [email protected] Larry Logsdon 281.998.6120 [email protected] Randi Blinka 281.998.6106 [email protected]

9

Construction Request # 5 Project 1812 - Central Campus Transportation Center

Regular Board Meeting May 3, 2010 Consideration of Approval for Sub-Contract Packages for Central Transportation

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve funding for the following work at the Central Campus Transportation Center. BACKGROUND At the July 2009 Board of Trustees Meeting, DuroTech was awarded the contract as Construction Manager at Risk for the Central Campus Transportation Center. Bids required for development of the overall Guaranteed Maximum Price (GMP) were received on April 7, 2010. Evaluation of the bids are ongoing and once complete, will be presented to the Board of Trustees. At this point, the structural steel and foundation concrete bids have been assessed to assure that scope is accurate and pricing is acceptable. Priority consideration was given to these two packages because of scheduling constraints related to the long lead time for structural steel, and suppliers will hold pricing for only 30 days. Based on this evaluation, it is recommended that the Board of Trustees approve funding for these packages. IMPACT OF THIS ACTION Releasing these packages early will allow the College to assure competitive pricing and allow the general contractor to begin the detailed shop drawing development process. In addition, the release of these two packages will assure construction schedule compliance. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The total estimated expenditure for these packages is $1,575,000 and will be funded through the 2008 Bond Program. MONITORING AND REPORTING TIMELINE These packages will be incorporated into the GMP for the Transportation Center once the schedule and pricing is developed. ATTACHMENTS Attachment 1 – Correspondence from DuroTech regarding pricing of steel and concrete sub contracts RESOURCE PERSONNEL Bryan D. Jones 281-998-6343 [email protected] Larry Logsdon 281-998.6120 [email protected]

10

11

I.

District:

RFP # 10-11 Printing Collaterals (pgs 3-4) $300,000RFP # 10-15 Annual Financial Audit Services (pgs 5-7) 57,000 RFP # 10-18 Recruitment, Placement and Management Services (pgs 8-10) 300,000 RFP # 10-19 Copier Maintenance Services (pgs 11-13) 95,000

$752,000

II.

Purchase Request #1 - SSC Janitorial Services (pg 14) $572,100Purchase Request #2 - Interpreting Services (pg 15) 300,000 Purchase Request #3 - Aerospace Workforce Training (pgs 16-17) 147,800 Purchase Request #4 - Asphalt and Concrete Services (pg 18) 70,000

TOTAL OF PURCHASE REQUESTS $1,089,900

GRAND TOTAL: $1,841,900

PURCHASE REQUESTS,

SOLE SOURCE VENDORS,

COOPERATIVES, AND CONTRACT RENEWALS


PURCHASE RECAP

MAY 3, 2010

EQUIPMENT, SUPPLIES & SERVICES BIDS

22

RFP # 10-11 Regular Board Meeting May 3, 2010

Consideration of Approval for Purchase of Printing Collaterals

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve a contract with Southwest Precision Printers for printing of collaterals for the College. BACKGROUND A request for proposal (RFP), project number 10-11, was issued in February 2010 to procure printing and delivery of collateral materials for the College. Twelve responses were received with eleven evaluated based on compliance with the required criteria which included several components such as qualifications, experience, scope of services, quality, price, and value added services. IMPACT OF THIS ACTION The Marketing Department produces over 1,000 individual marketing collateral pieces each year. These projects support student success and enrollment initiatives, individual programs, events, and the College in general. The printed items included in this RFP range from four-color flyers, programs, departmental clusters brochures, and multi-page magazines. These printed pieces are important for recruitment, recognition, and awareness. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated annual expenditure for this request is $300,000. This is funded through the marketing department’s 2009-2010 operating budget and subsequent year budgets, subject to approval by the Board. MONITORING AND REPORTING TIMELINE The initial contract term will be for two years ending May 2, 2012 with the option to renew for three (3) additional one-year periods. ATTACHMENTS Attachment 1 - Tabulation RESOURCE PERSONNEL Teri Fowle 281.998.6151 [email protected] Randi Faust 281.998.6106 [email protected]

3

Project Name: Printing Collaterals

Project Number: RFP 10-11

Number of Evaluators: 5

Stated Criteria Criteria Explanation

Total Points

Available A&E: The

Graphics

Complex

AC Printin

g

Bayside Prin

ting

Davis Bro

thers

Printin

g

DiscPro

Grover P

rintin

g

Houston IS

D

Printin

g

Inkspot P

rintin

g

Page Inte

rnatio

nal

Print &

Mail b

y

Morre

ll

RR Donnelle

y

Southwest

Precis

ion Printe

rs

Project Understanding

Technical approach to the scope of services, breadth and depth of the Plan Detail

75 61 57 67 51 66 71 57 56 67 48 72

Qualifications & Experience of Firm

Firm’s references, experience, and reputation

50 30 37 41 29 46 48 35 35 45 40 49

Qualificiations & Experience of Personnel

Professional experience and qualifications of the individuals assigned to the account

75 67 71 71 60 71 53 62 58 71 39 73

Business QuestionnaireFirm's ability to provide necessary service

25 22 20 21 7 25 24 22 20 24 20 25

Price ProposalFirm's pricing respresentative of the scope of services

100 71 74 83 71 88 73 77 73 81 64 87

Samples of Work Quality of samples 100 80 66 83 59 99 90 70 79 96 91 98

Value Added ServicesFirm's ability to provide value-added services

75 35 29 49 10 57 35 28 30 44 38 62

100 points per evaluator: Total possible 500 points 366 354 415 287 452 394 351 351 428 340 466

Final RankingTotal Score

466452428415394366354351351340287

Non-responsiveRR Donnelley

Non-responsive

Page International

Vendor Name

Southwest Precision PrintersDiscPro

Total Points received

Inkspot PrintingPrint & Mail by MorrellDavis Brother Printing

Bayside PrintingGrover PrintingA&E: The Graphics ComplexAC PrintingHouston ISD Printing

44

RFP #10-15

Regular Board Meeting May 3, 2010

Consideration of Approval for Annual Financial Audit Services

ADMINISTRATION RECOMMENDATION/REPORT

It is recommended that the Board of Trustees approve a contract with MFR, P.C. Certified Public Accountants for annual independent financial audit services. BACKGROUND

As required by state and federal laws and college board policy, the financial records of the College are independently audited on an annual basis. The independent auditors examine the financial statements prepared by the College and express an opinion on the fair presentation of the financial statements and whether or not they are prepared in accordance with generally accepted accounting principles. A request for proposal for audit services was issued in February 2010 to solicit proposals for the required attestation services. Six proposals were received, all of which complied with the required criteria. After evaluation of the written offers, there were two firms that received the same total score. The proposal of MFR, P.C. Certified Public Accountants was ranked highest by three of the four evaluators, the College has a positive history with them and it was determined they would provide the best overall value to the College. IMPACT OF THIS ACTION

The audit will be performed in accordance with the standards prescribed in the Statements on Auditing Standards promulgated by the American Institute of Certified Public Accountants. In addition the audit will meet the requirements established by the Texas Higher Education Coordinating Board and the Single Audit Act of 1996. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The estimated annual expenditure for this request is $57,000. This expenditure is funded by the Vice Chancellor of Fiscal Affairs non departmental 2009-2010 operating budget. MONITORING AND REPORTING TIMELINE

The contract is for one year with optional renewal terms of four additional one year periods. ATTACHMENTS

Attachment 1 – Ranking by Evaluator and Final Ranking Attachment 2 – Evaluation Summary by Criteria RESOURCE PERSONNEL

Kenneth Lynn 281.998.6320 [email protected] Bill Dickerson 281.998.6142 [email protected] Terrie Beasley 281.998.6349 [email protected]

55

Attachment No. 1Project Name Annual Financial AuditProject Number #10-15

Vendor Name Evaluato

r #1

Evaluato

r #2

Evaluato

r #3

Evaluato

r #4

Total S

core

Weaver 81 73 72 88 314

Belt Harris 85 79 73 90 327

MJ 54 77 85 85 301

MFR 97 86 74 91 348

Grant Thornton 95 79 84 90 348

Sandersen 73 0 63 69 205

Final RankingVendor Name Total Score

MFR 348Grant Thornton 348Belt Harris 327Weaver 314MJ 301Sandersen 205

66

Attachment No. 2Project Name Annual Financial AuditProject Number #10-15Number of Evaluators 4


Total Points

Available Weaver

Belt Harri

s

MJ

MFR

Gr Thorn

ton

Sandersen

Project Understanding and Management

Local personnel & firm's overall experience in community college, univ., govm., nonprofit account & auditing. Firm is independent & licensed to practice in state of TX. 40 120 125 124 142 147 69

Qualifications and Experience of Firm

Audit approach, tools & techniques. Firm's ability & experience to assist with preparation of annual financial report & potentially a certification CAFR, completed business questionnaire. 15 52 51 43 54 54 30

Qualifications and Experience of Personnel

Breadth of resources available to the College in area as internal control systems, data processing, budget-cash-risk-grants-facilities & personnel management; communications, & state & federal compliances. Firm's professional personnel receipt of adequate continuing professional ed. within the past two years. 20 64 64 49 67 68 46

Competitiveness of Cost and Basis for Fee Determination

Competitiveness of Cost and Basis for Fee Determination 25 78 87 85 85 79 60

314 327 301 348 348 205Total Possible 400 Points

77


Consideration of Approval to Purchase Recruitment, Placement and Management Services


The Chancellor recommends that the Board of Trustees approve a contract with multiple vendors; CGI-Consultant Groups International, Global, Kelly Services, and Meador Staffing to provide recruitment, placement and management services in support of the “Get a Glimpse” Professional Learning Experience program offered through the Continuing and Professional Development (CPD) Division. BACKGROUND The CPD Division will work in conjunction with multiple vendors (CGI-Consultant Groups International, Global, Kelly Services, and Meador Staffing) to support the “Get a Glimpse” Professional Learning Experience program. The vendors will provide the hiring, recruitment, and job placement of eligible student candidates into internship positions. Multiple vendors were selected to ensure the broadest availability of candidates to meet the needs of the industries in which they may be placed. The vendors will work with San Jacinto Community College District to identify, screen and present viable student candidates to place as interns. Interns will work onsite with company sponsors including aerospace companies in Clear Lake and the surrounding areas. IMPACT OF THIS ACTION Students eligible for the program will gain practical experience and be registered in workplace readiness external learning courses or internships through the CPD Division. The internships are in partnership with sponsor companies that allow the student to concurrently earn continuing education units (CEUs) for participating in the external learning experience. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The annual expenditures for the internship program is dependent upon the number of student interns that are placed through the program. The maximum expenditure is estimated to be $300,000 and will be funded by the CPD department through its 2009-2010 and 2010-2011 budgets. MONITORING AND REPORTING TIMELINE The vendor is responsible for providing personnel administration services to include employment, timekeeping and reporting processes of eligible students. The effective date is May 4, 2010 with an initial contract term of two years with the option to renew for an additional one year period through May 3, 2013. ATTACHMENTS Attachment 1 – Proposal Tabulation & Final Ranking

88


Consideration of Approval to Purchase Recruitment, Placement and Management Services

RESOURCE PERSONNEL Linda Drobnich 281/476-1839 [email protected] Derrick McClendon 281/998-6360 [email protected]

99

Project Name Recruitment , Placement and Management Services internship Staffing

Project Number 10-18

Number of Evaluators 3


Total Points

Available CGI

Kelly

Global

Mea

dor

Project Management and Implementation

Did the respondent include the management and techinical approach as required.

25 63 68 40 72

Qualifications and Experience of Respondent

Did the respondent provide (5) five references on recent projects for which they provided services similar to those outlined in the RFP

40 100 101 80 116

Business Questionaire

Did the respondent describe their previous record of performance with the last contractor and was it satifactory to the terms and conditions

20 42 48 42 59

Price

The offer that conveys the best valued rate markup percentage should receive the highest score.

15 45 32 32 45

250 249 194 292

Final RankingTotal Score

292250249194

Total Points received

Three evaluators x 100 points each. Total possible points 300

Kelly ServicesGlobal

CGI - Consultant Groups International

Vendor Name

Meador Staffing

1010


Consideration of Approval for Copier Maintenance Services

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the contract with Stargel Office Solutions for copier maintenance services. BACKGROUND The College currently owns approximately 75 Toshiba copiers that produce almost 6 million copies annually. Many of the Toshiba copiers owned by the College are approaching their functional obsolescence. It has become more costly to maintain many of the Toshiba copiers due to high volume and age of the equipment. Also, with the advent of technological advancements, newer copiers now come with additional features that the older Toshiba copiers do not have. However, it is still in the best interest of the College to maintain existing Toshiba copiers which are in good working condition until maintenance becomes cost prohibitive. Toshiba copiers that no longer function economically will be removed and replaced with a new leased copier. A request for proposals, project number 10-19, was issued in March 2010 to procure copier maintenance services for these machines. Stargel Office Solutions was selected as the supplier that could provide the best overall value for maintenance services to include labor, parts, toner, supplies and preventative maintenance. A designated service technician is assigned to the College and service calls are to be met with an average response time of two hours. Stargel will also provide training services on an as-needed basis. IMPACT OF THIS ACTION Approval of this contract will provide the College with Toshiba copier maintenance services for existing Toshiba copiers for a two year term. This contract will be phased out or terminated as leased copiers replace the college-owned copiers. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated annual expenditure for this request is $95,000. This expenditure is funded by individual departments through their 2009-2010 and 2010-2011 budgets. MONITORING AND REPORTING TIMELINE The initial contract term is two (2) years beginning May 4, 2010 through May 3, 2012 with an option to renew for three (3) additional one-year terms. ATTACHMENTS Attachment 1 -Proposal Tabulation & Final Ranking

11


Consideration of Approval for Copier Maintenance Services

RESOURCE PERSONNEL Ann Kokx-Templet 281.998.6103 [email protected] Jerry Ward 281.998.6328 [email protected]

12

Project Name Toshiba Copier MaintenanceProject Number RFP 10-19Number of Evaluators 3


Total Points

Possible Stargel

Offic

e

Solutio

ns

BSI, Inc.

Project Management and Impementation

Firm's quality of technical approach and management approach 75 67 35

Qualifications and Experience of the Firm

Firm’s references quality and proof of Toshiba service dealer

60 58 55

Business Questionnaire Quality of response, best value to college. 90 86 75

Price ProposalThe offer that conveys the best value should receive the highest score 75 60 72

300 271 237

Final Ranking

100 Points per Evaluator X 3 EvaluatorsTotal Points Received

Vendor Name⅓ Total S

core

Price P

roposa

l

Vendor Name

271Tiered Pricing

237Tiered Pricing

Stargel Office Solutions

BSI. Inc.

1313

Purchase Request # 1


Consideration of Approval to Purchase Janitorial Services


The Chancellor recommends that the Board of Trustees approve the purchase of janitorial services from Southeast Service Corporation dba SSC Service Solutions (SSC) for the remainder of fiscal year 2009-2010. BACKGROUND

In March 2010, the Board of Trustees authorized the College to enter into a contract for janitorial services with SSC. The contract covers janitorial services at each campus location and the district office. IMPACT OF THIS ACTION

The contract with SSC will allow the College to increase service levels and housekeeping standards. SSC has been charged with reducing learning distractions, improving perceptions of the institution, and providing maximum housekeeping value. SSC was awarded a contract through the Texas Association of School Boards (TASB) BuyBoard cooperative contracts program, contract number 309-08 and is exempt from competitive sourcing per Section 791.001 (g) and 44.031 of the Texas Education Code. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The estimated expenditure is $572,100 and will be funded through the 2009-2010 maintenance budgets. MONITORING AND REPORTING TIMELINE

The contract with SSC will begin May 14, 2010 and end November 30, 2011, the current termination date of the TASB BuyBoard contract. ATTACHMENTS

None RESOURCE PERSONNEL

Bryan Jones 281.998.6343 [email protected] Don Netherton 281.476.2792 [email protected] Randi Faust 281.998.6106 [email protected]

1414


Regular Board Meeting, May 3, 2010

Consideration of Approval for Interpreting Services


The Chancellor recommends that the Board of Trustees approve a contract renewal with Sign Shares for sign language interpreting services. BACKGROUND

Interpreting services are required to provide the College with qualified professionals that offer classroom interpretation and administrative support for hearing impaired students and employees. Sign Shares will also provide interpreting services for special events outside of regular school sessions, i.e. graduation ceremonies. A request for proposal, RFP 08-21, was issued in March 2008 to identify an approved supplier that provides interpreting services for the College. Sign Shares was selected as the supplier that would provide the best value. Sign Shares charges $55 per hour for interpreters utilized between the hours of 8 a.m. and 6 p.m. and $75 per hour for services provided after hours. The College is also charged additional fees for “team” interpreters as well as travel costs associated with on-campus interpreting services. IMPACT OF THIS ACTION

Approval of this contract renewal request will provide interpreting services for the College that meet the Americans with Disabilities Act requirements for students at San Jacinto College. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

The estimated annual expenditure for this request is $300,000. This expenditure is funded by individual departments through their 2009-2010 and 2010-2011 operating budgets. MONITORING AND REPORTING TIMELINE

This renewal will exercise the final one-year renewal option available on the contract. The final term of the contract will be May 12, 2010 through May 11, 2011. ATTACHMENTS


Claire Iannelli 281.998.2317 [email protected] DeRhonda McWaine 281.998.6150 [email protected] Jerry Ward 281.998.6328 [email protected]

1515



Consideration of Approval of Aerospace Workforce Training


The Chancellor recommends that the Board of Trustees approve the following vendors to provide workforce training to aerospace consortium partners under the Texas Workforce Commission Skills Development Fund. BACKGROUND

San Jacinto College – Aerospace and Biotechnology Academy has received a new grant from the Texas Workforce Commission Skills Development Fund. The purpose of the grant is to provide specialized workforce training to new and incumbent employees in the Gulf Coast aerospace industry. By providing this cutting-edge technological training, San Jacinto College will support its regional aerospace industry and enable these companies to adapt to the changing objectives of the NASA program. In doing so, the College will also facilitate the career development of over 500 individual aerospace engineers whose advanced skill sets provide a valuable asset to the Houston region. IMPACT OF THIS ACTION

These courses will be offered under the Texas Workforce Commission (TWC) Skills Development Fund Grant – Aerospace Consortium, which commences May 1, 2010. The vendors and courses under consideration were selected by the consortium of aerospace companies participating in the project due to their relevancy and importance to the industry. The companies and courses were included in the grant proposal to the Texas Workforce Commission. These courses are highly specialized and are unique to the vendors that facilitate them. Previously, the Aerospace and Biotechnology Academy successfully facilitated a Skills Development Fund grant for our area’s aerospace industry. This grant will further strengthen our ties with this industry and support the growth of our regional, high-skilled talent pool. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

All funds for these training courses will come from TWC grant funds. Applied Technology Institute will receive $79,500 to provide four requested sessions and Teaching Science and Technology will receive $68,300 to provide three sessions. The details of the sessions are as follows:

Applied Technology Institute - $79,500 for four classes Cost Estimating (2 sessions, $19,250 per session) Space Environment-Implications on Spacecraft Design ( 1 session,

$21,750/session) Engineering Systems Modeling with Excel/VBA (1 session, $19,250/session)

1616



Consideration of Approval of Aerospace Workforce Training

Teaching Science and Technology - $68,300 for 3 classes Introduction to Space Systems Engineering: Applied Space Systems

Engineering (2 sessions, $20,447/session) Space System Verification and Validation (1 session, $27,406/session)

MONITORING AND REPORTING TIMELINE

None ATTACHMENTS


Alison Hennessey 281 – 478-2784 [email protected] Whitney Gabbert 281-244-5013 [email protected]

1717

Purchase Request # 4 Regular Board Meeting May 3, 2010

Consideration of Approval for Asphalt and Concrete Services

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the renewal of the contract with AAA Asphalt-Concrete Paving to provide asphalt and concrete paving maintenance and replacement services throughout the College. BACKGROUND A request for proposal, project number 09-33, was issued in April 2009 to procure asphalt and concrete paving maintenance and replacement services for the College. The Board approved a contract between AAA Asphalt-Concrete Paving in June 2009. IMPACT OF THIS ACTION The services of an asphalt and concrete firm are required to perform asphalt and concrete repairs and upgrades on the college’s sidewalks and parking lots in order to maintain hazard-free walkways and parking surfaces for students, visitors and staff. The college’s maintenance department has the ability to perform minor repairs, but the services of a qualified contractor are required for larger projects. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated annual expenditure for this request is $70,000. This expenditure is funded by the maintenance department’s 2009-2010 and 2010-2011 operating budgets. MONITORING AND REPORTING TIMELINE This renewal will exercise the first of three one-year renewal options available in the contract. The new term will be June 1, 2010 through May 31, 2011. ATTACHMENTS None RESOURCE PERSONNEL Larry Logsdon 281.998.6120 [email protected] Don Netherton 281.478.2792 [email protected] Randi Faust 281.998.6106 [email protected]

18

1 of 2

SAN JACINTO COLLEGE DISTRICT REGULAR BOARD WORKSHOP MINUTES

April 5, 2010

The Board of Trustees of the San Jacinto Community College District met at 5:00 p.m., Monday, April 5, 2010 in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for a Board Workshop. Present: Marie Flickinger, Dan Mims, Ben Meador, Larry Wilson, Wayne Slovacek, Dr. Ruede Wheeler, John Moon, Jr., Brenda Hellyer, Steve Trncak I. Performance Review Process for Chancellor Steve Trncak recommended process for mid-year progress review Joined Meeting: Ken Lynn, Maureen Murphy, Neil Matkin, Allatia Harris, Laurel Williamson, Teri Fowle, Danny Snooks, Bryan Jones II. Athletic Facilities Capital Improvement Plan North and South Campus Bryan Jones presented update

• With Phase 1 of the athletic field improvements concluded, it is proposed that the Phase 2 work be initiated. The estimated cost for the Phase 2 improvement project is $3.84 million.

• Justification for the Phase 2 athletic facilities improvements lie within three areas: 1. Improved image of the institution 2. Increased student access to sporting facilities 3. Opportunity for hosting tournament play

• Conclusion - As previously noted, San Jacinto College has a rich history of college athletic programs. In order to continue to build on that history, our athletic facilities are in need of improvements. This proposal addresses needs for the north and south campuses (central campus will be addressed subsequently in the 2008 bond program). The proposal is to move forward with the development and bid stages based on a current budget estimate of $3,835,000. It was also discussed that an additional phase-in approach be considered. Final bids will be brought to the Building Committee and ultimately for the entire Board of Trustees to approve.

III. Dinner IV. Higher One Implementation Presented by Bill Dickerson

• Students will receive cards the week of April 12th and 19th • Marketing Video on how to activate your San jac card is available • Student Ambassadors will generate buzz throughout the campuses • Higher One providing a $50 I-Tunes gift card and Barnes and Noble providing a $100 gift

card as part of the address correction campaign with the drawing to be held at a campus event sometime in April.

• Upload of 22,452 registered students from Spring 2010 with only 298 bad addresses – record low just over 1%

• Students not included are: Dual Credit, Undocumented and Continuing and Professional Department.

• During the initial card testing phase, San Jacinto College was the only college per our Project Manager not to have issues

2 of 2

V. La Porte ISD College Center Presented by Neil Matkin

• La Porte ISD (LPISD) Superintendent Lloyd Graham has offered a building to San Jacinto College to open a college center adjacent to La Porte High School.

• If approved by San Jacinto College’s Board and LPISD Board the building would be renovated at LPISD expense to facilitate classrooms for dual credit and other college activities.

• La Porte ISD currently offers dual credit to its senior students only. Dedication of five to six classrooms as proposed would increase peak capacity during currently scheduled times from just over 100 students to almost 200 students and create an opportunity to provide other offerings over time.

• Plan to recommend initial approval to create the College Center at La Porte as a three year pilot project with review for renewal in the third year with San Jacinto College paying for staffing, technology as required, pro rata custodial costs, and utility costs and developing curriculum and offerings as described in conjunction with LPISD personnel.

• Memorandum of Understanding to be brought to June Board meeting VI. General Discussion Adjourned to regular Board Meeting at 6:55 p.m.

Marie Flickinger, ChairDan Mims, Vice ChairBen Meador, SecretaryLarry Wilson, Assistant SecretaryJohn Moon, Jr.Wayne SlovacekDr. Ruede Wheeler

Chancellor: Brenda Hellyer

Others Present: Susan Arscott Barbara Hanson Toni PendergrassRichard Bailey Allatia Harris Erin Quinones

SAN JACINTO COLLEGE DISTRICTBOARD MEETING MINUTES

April 5, 2010

The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, April 5, 2010 in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for the Regular Board Meeting.

Board of Trustee Members Present:

Page 1 of 4

Richard Bailey Allatia Harris Erin QuinonesJohn Baxter Michael Harris Ron RuckerDana Belt Cindy Hunt Kelly SimonsAmanda Booren Clare Iannelli Danny SnooksJames Braswell Sallie Kay Janes Rob StanicicJason Chan Bryan Jones Steve TrncakAlana Curry Gloria Khan Jessica WalshNicole Darland Haas Kathy Knapp Eddie WellerJoanie DeForest Ann Kokx-Templet Van WiggintonWendy Delgado Ginger Lambert Laurel WilliamsonBill Dickerson Cindy Lemoine Jonquil WrightTeri Fowle Larry Logsdon Brook ZemelMark Fleming Ken LynnPandora Freestone Neil MatkinAmelia Giles Kevin McKissonAdrianna Gonzalez Breana MieszanekGeorge Gonzalez Wanda MunsonRebecca Goosen Maureen MurphyJillian Hammond Catherine O'Brien

Chair Marie Flickinger called the regular meeting of the Board of Trustees to order. The invocation was given by Ben Meador and the pledge was led by Larry Wilson.

Page 1 of 4

Special Recognitions:

Hearing of Citizens: None

Motion 9100

Motion Carried.Yeas: Wheeler, Mims, Moon, Meador, Slovacek, WilsonNays: None

Motion 9111

Motion was made by Wayne Slovacek, seconded by Ben Meador to approve declaration of library book and equipment as surplus.

Maureen Murphy and Eddie Weller recognized Erin Quinones and Amelia Giles, awardees from the Texas State Historical Association's annual meeting.

Achieving the Dream: Marie Flickinger, Larry Wilson, and Brenda Hellyer gave an update from the Achieving the Dream Trustees Institute.

Communications to the Board:

Surplus Library Books and Equipment

Sandy Morgan for mother Regina MurasLloyd Graham for father Jack GrahamThe Royalty family for Don Royalty

Maureen Murphy recognized the SkillsUSA State 2010 Competitors.

Ben Meador abstained from vote.Motion was made by Larry Wilson, seconded by John Moon, Jr. to approve the Recission for Temp

Page 2 of 4

Motion Carried.Yeas: Wheeler, Mims, Moon, Slovacek, WilsonNays: None

Motion 9112

Motion Carried.Yeas: Wheeler, Mims, Moon, Slovacek, WilsonNays: None

Motion 9113


Motion 9114


Temporary Personnel Services

Motion was made by Dr. Ruede Wheeler, seconded by Dan Mims to approve negotiation of final purchase price of property located at 5900 Uvalde (23.8596 acres).

y y , y , pprecission of approval of contract renewal for temporary personnel services.

Motion was made by Ben Meador, seconded by Dan Mims to approve the 2010-2011 academic calendar.

Purchase of Property5900 Uvalde

2010-2011Academic Calendar

Recission for Temp Personnel Services

Ben Meador abstained from vote.Motion was made by Larry Wilson, seconded by John Moon Jr. to approve contract for termporary personnel services.

Page 2 of 4

Motion 9115


Motion 9116


Motion 9117


Motion 9118

Motion was made by Dr. Ruede Wheeler, seconded by Larry Wilson to approve an amendment to the 2009-2010 budget for restricted revenue and expenses relating to federal and state grants.

Budget Amendments

Motion was made by Ben Meador, seconded by Dr. Ruede Wheeler, to approve an articulation agreement with Strayer University.Strayer University

Motion was made by Ben Meador, seconded by Larry Wilson, to approve an articulation agreement with Edward E. Whitacre Jr. College of Engineering at

h i iTexas Tech University

Motion was made by Wayne Slovacek, seconded by Dr. Ruede Wheeler, to approve modifications to the college's incidental and lab fee schedule.Modify Incidental and

Lab Fees

Page 3 of 4


Motion 9119

Requests RFP #10-10 $ 1,349,050.00

Purchase Request #1 Legal Services 150,000.00$ Purchase Request #2 -$ Purchase Request #3 IT Consulting Services 400,000.00$ Purchase Request #4 Maritime Navigational Simulat 57,470.00$

Grand Total: 1,956,520.00$ Motion Carried.

Yeas: Wheeler, Mims, Moon, Meador, Slovacek, Wilson

Nays: None

Texas Tech University.y

Motion was made by Dr. Ruede Wheeler, seconded by John Moon, Jr. to approve the following non-construction requests:Non - Construction

Property Casualty Insurance

qTaxes

Page 3 of 4

Motion 9120

A.B. Approval of the 2009 - 2010 Budget TransfersC. Approval of the Personnel RecommendationsD. Approval of the Affiliation AgreementsE. Approval of the next regular meeting - May 3, 2010.


Adjourned to Executive Session: 7:35 p.m.

A. Section 551-074 – Personnel Matter Returned to Open Session: 7:54 p.m.Meeting adjourned at 7:55 p.m.

Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings Act, Texas Government Code for the Following Purpose:

Approval of the minutes for March 1, 2010 Workshop and Board Meeting.

Motion was made by Wayne Slovacek, seconded by Ben Meador to approve the following consent agenda:Consent Agenda

Page 4 of 4 Page 4 of 4

Item “B” Regular Board Meeting May 3, 2010

Consideration of Approval of Budget Transfers

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve budget transfers for 2009-2010 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the College in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the College to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None – reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Mini Izaguirre 281.998.6347 [email protected]

SAN JACINTO COLLEGE DISTRICTBudget Transfers For The May 2010 Board Meeting

Fiscal Year 2009/2010

ELEMENT OF COST DEBIT CREDITDISTRICT

INSTRUCTION -$ -$ PUBLIC SERVICE - - ACADEMIC SUPPORT - 298 STUDENT SERVICES - - INSTITUTIONAL SUPPORT 4,500 72,862 PHYSICAL PLANT - AUXILIARY ENTERPRISES - -

CENTRALINSTRUCTION 5,295 - PUBLIC SERVICE - - ACADEMIC SUPPORT - - STUDENT SERVICES 13,345 420 INSTITUTIONAL SUPPORT 18,600 18,600 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

NORTHNORTHINSTRUCTION 80 - PUBLIC SERVICE - - ACADEMIC SUPPORT 665 - STUDENT SERVICES - - INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

SOUTHINSTRUCTION 7,784 3,500 PUBLIC SERVICE - - ACADEMIC SUPPORT 3,500 589 STUDENT SERVICES 42,418 3,876 INSTITUTIONAL SUPPORT 9,050 5,091 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

105,236$ 105,236$

These transfers reflect adjustments of budgetary allocations betweencampuses and departments.

CENTRAL13,345.00$ SIGN LANGUAGE SERVICES13,345.00$

SOUTH26,525.00$ SIGN LANGUAGE SERVICES12,647.50 SIGN LANGUAGE SERVICES39,172.50$

Attachment 1 – Budget Transfers

Action Item “D” Regular Board Meeting May 3, 2010

Approval of the Affiliation Agreements

RECOMMENDATION Recommend Board approval of the following Affiliation Agreements:

1. Affiliation Agreement between San Jacinto College South Vocational Nursing Program and Harris County Hospital District;

2. Affiliation Agreement between San Jacinto College South Vocational Nursing Program and Regency Village;

3. Affiliation Agreement between San Jacinto College South Physical Therapist Assistant Program and Silver Springs Healthcare Center;

4. Addendum to Affiliation Agreement between San Jacinto College South Physical Therapist Assistant Program and Skilled Therapy & Rehab Services, PLLC/The Woodlands Specialized Therap and Rehab Services, PLLC;

5. Affiliation Agreement between San Jacinto College South Vocational Nursing Program and Christus St. John Hospital;

6. Affiliation Agreement between San Jacinto College Central Emergency Medical Technology Program and La Porte Emergency Medical Services;

7. Affiliation Agreement between San Jacinto College Central Emergency Medical Technology Program and Harris County Hospital District;

8. Affiliation Agreement between San Jacinto College Central Medical Laboratory Technology Program and Harris County Hospital District; and

9. Affiliation Agreement between San Jacinto College Central Medical Laboratory Technology Program and Mainland Medical Center.

RATIONALE The Affiliation Agreements were reviewed by the College’s external legal counsel. FISCAL IMPLICATIONS TO THE COLLEGE N/A CONTACT PERSONNEL Daniel J. Snooks, Attorney Laurel Williamson 281-998-6184 [email protected]

Action Item “E” Regular Board Meeting May 3, 2010

Approval of the Next Regularly Scheduled Meeting

RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees will be Monday, June 7, 2010.

Action Item “XIII” Regular Board Meeting May 3, 2010

Consideration of Rescission of Contract Offer of Employment

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends consideration of an amendment rescinding approval of contract renewal for a faculty member at the South Campus which was approved with Motion 9120, Item C, Contract Recommendations, Page 10, adopted at April 5, 2010 Board of Trustees meeting, BACKGROUND The administration recommends the contract offer of employment included in Motion 9120, Item C, Contract Recommendations, Page 10 of the April 5, 2010 meeting of the Board of Trustees be rescinded. The administration has decided to not offer employment to this faculty member for the 2010-2011 school year and will allow the current contract to expire by its own terms. IMPACT OF THIS ACTION The South Campus make arrangements to cover any schedule void. BUDGET INFORMATION N/A MONITORING AND REPORTING TIMELINE N/A ATTACHMENTS N/A RESOURCE PERSONNEL Maureen Murphy 281-922-3400 [email protected]

Documents

Board of Trustees Meeting May 3, 2010 - San Jacinto College · III. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings