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Preparing a Diverse Population for Work.
AGENDA
STUDY SESSION 7:30 a.m.
Agenda Item/Subject Information/Action/Presenter
1. Board Goals Ira SenGupta 2. Board Scholarship Fund REGULAR SESSION 8:30 a.m.
Agenda Item/Subject Information/Action/Presenter 1. CALL TO ORDER
A. Notation of Quorum B. Flag Salute
2. ADOPTION OF MINUTES Action
A. October 15, 2013 Regular Meeting 3. ACTION ITEMS Action 4. COMMUNICATIONS Information
A. Introductions 1) Scott Snider, Campus Safety and Security Director B. Correspondence C. General Information D. Comments from the Audience E. Human Resources Report F. Foundation Report G. Communications and Marketing Report
5. DISCUSSION/REPORTS
A. Student Leadership 1) ASG President Report Robert Taylor
B. Board of Trustees 1) First Year Faculty Advancements to Second Year Rebecca Kenney
2) TACTC Transforming Lives Committee Report Cathy McAbee/Tyler Page 3) RTC Advisory Council Liaison Report Kirby Unti 4) Legislative Action Committee Report Tyler Page/Ira SenGupta
C. Renton Federation of Teachers De Etta Burrell
Board of Trustees Meeting November 19, 2013 Technology Resource Center – Room C-111 7:30 a.m.
Preparing a Diverse Population for Work.
D. President Steve Hanson 1) WACTC Report 2) Accreditation Visit
E. Instruction 1) MOOC’s Liz Falconer 2) General Update Rebecca Kenney
F. Student Services Dave Pelkey 1) Kentlake Update
G. Administration/Finance Melinda Merrell 1) Operating Funds Budget Status Report 2) Fiscal Health Measures
6. STUDENT SUCCESS
A. Financial Aid Success Debbie Solomon
7. MEETINGS Information
A. December 17, 2013, Regular Meeting
8. EXECUTIVE SESSION
A. An Executive Session may be called for any reason allowed under the Open Public Meetings Act (RCW 42.30).
B. Announcement of time Executive Session will conclude.
9. ACTION Action
A. Action items, if any, that may be necessary to be taken as a result of matters considered in the Executive Session.
10. ADJOURNMENT Action
Event Reminders:
Holiday Buffet – December 5, 2013
No January RTC Board Meeting
TACTC Winter Conference · January 19-20, 2014
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 1. CALL TO ORDER SUBJECT:
BOARD CONSIDERATION
Information
Action
BACKGROUND: Board Chair Cathy McAbee will carry out the Notation of Quorum and the Flag Salute. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 2. ADOPTION OF MINUTES SUBJECT: A. October 15, 2013
BOARD CONSIDERATION
Information X Action
BACKGROUND: Attached for the Board of Trustees approval are the minutes for the October 15, 2013 Board meeting. RECOMMENDATION: Approval as presented.
Minutes
1. CALL TO ORDER
The meeting was called to order at 7:30a.m. by Board Chair, Cathy McAbee. A quorum was established. Trustee McAbee led the flag salute.
2. ADOPTION OF MINUTES A. Trustee McAbee asked for corrections and/or additions to following minutes:
September 17, 2013 Regular Meeting Trustee Page introduced a motion to approve the September 17, 2013 meeting minutes as presented. Trustee Palmer seconded, and the motion carried.
3. ACTION ITEMS There were no action items for approval.
4. COMMUNICATION A. Introductions President Hanson introduced Mr. Paul Corigliano,
Director of Information Technology. Mr. Corigliano comes to RTC from private industry, but has had previous higher education experience in Atlanta, Georgia.
B. Correspondence Board Chair McAbee called attention to several RTC
media publications.
C. General Information Board Chair McAbee reported that due to a conflict, she will be unable to attend the Bridge Builders Breakfast.
D. Comments from the Audience There were no comments from the audience.
E. Human Resource Reports The written report included personnel activity for the month of September, 2013. President Hanson added that we have been doing a lot of hiring. We are currently in the process of interviewing for a Grant Director, and have strong possibilities. We are also close to finalizing the Security Director position. Some further hiring will be done, using the additional funds that were released by the legislature; replacing some of the positions that were previously cut. We will update the trustees further at the next meeting.
Board of Trustees Meeting October 15, 2013 Board Room 7:30 a.m.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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F. Foundation Report Foundation Director, Ms. Heather Winfrey was in attendance. She shared information from her written report, and discussed options for the Trustee scholarship fund. The funds have not been released for scholarship; there are many options available and a determination of the comfort level and the long-term goal needs to be established. Ms. Winfrey will forward information on Endowments.
G. Communications and Marketing Communications and Marketing Director, Kendra
Smith provided a quarterly update from her department. Five successful alumni students were filmed to develop beautiful television spots. Besides the television spots, the current advertising campaign also includes billboards, radio and website traffic. The department will host two to three open house events per quarter. The first series of events resulted in 47 people to our campus. Advertising for the open house events will be included on the campus reader board, our web page, radio, and outreach events. We attended 13 community festival events over the summer; collecting over 1,000 inquiry cards. The Kentlake High School open house was well attended by RTC staff. President Hanson added that Dr. Merri Rieger, Renton School District Superintendent has mentioned to him that she would like to coordinate a joint board meeting between RSD and RTC and include the City Council. President Hanson will follow-up on this with Dr. Rieger. The trustees commended the good work, and added that the target audience in our mission is to not only to reach students, but the entire community.
5. DISCUSSIONS/REPORTS
A. Student Leadership ASG President, Robert Taylor presented the Student Leadership report. Mr. Taylor is a 5th year culinary student and will be serving this year as ASG President. Mr. Taylor introduced Ms. Abigail Vidals of the culinary program, who will serve this year as the VP of Student Involvement, and Joe Spieldenner of the accounting program, who will serve as the VP of Legislative Affairs.
The student leadership office was remodeled over the summer and is now a beautiful and
functional workspace for student leaders. A student leadership open house is scheduled for November 14, 2013 from 12:30 – 2:30 p.m. ASG has hired and trained new student leaders; the growth now includes 90+ paid positions and 40+ volunteer senate positions. New student orientation provided students with a student planner, and an invitation to join the senate. In September, thirteen student leaders joined 400 other student leaders from Washington CTC’s to attend the 2013 CUSP Student Leadership Conference in Wenatchee. Student organizations and clubs are forming; five new clubs have been sanctioned and six more are being formed. Student leaders have been preparing for the Accreditation visit. Mr. Taylor was asked why he chose to step up into this leadership role. Mr. Taylor shared that he is a founding senate member, and he sees the need to help others, and grow bigger than himself; involvement is good for everyone. The trustees thanked the student leaders for the excellent written report, adding that it is wonderful to see clubs added and involvement of students from a variety of programs.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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B. Board of Trustees 1) ACCT Leadership Congress Report – October 2-5, 2013 This year four
trustees, President Hanson, Vice President Pelkey, and Executive Assistant, Di Beers were able to attend the locally held ACCT Leadership Congress. Trustee Page was pleased with the great participation and that the event was held locally. It is always good to hear what other states are doing. He attended an Iowa Community College presentation on strategic planning and partnerships in industry. They have 15 districts as well as independent bonding capabilities, which allow them an opportunity to generate a lot of pathways and articulation with the High Schools to create dynamic programs. The cost was minimal, and was partner supported. They are developing programs specific to the community. This was a great success story.
This year’s Leadership theme was moving the needle; Bill Gates was the keynote
speaker. He spoke about understanding how technology serves us, and its support mechanisms, and how to use that as a tool to be more efficient. There is a great deal of need and could be used in a more efficient way. We need to make our systems available to more students to shrink the skills gap. Trustee Page announced that he is now the regional coordinator for ACCT. People expect ACCT to be an important resource for colleges. He looks for this to be a great opportunity to increase relevance.
Trustee Palmer commented on her appreciation to attend. This was her first conference,
and provided her with an overall understanding of our focus and achievement. We heard over and over again about reaching out and realizing that our industry works together across our nation. Trustee Palmer enjoyed Bill Gates’ speech and how much he knew about community and technical colleges. This was a great learning experience.
Trustee SenGupta thanked the college for allowing trustees to attend. She attended a
session hosted by Casper College in Wyoming, on Crisis Management Planning. It was surprising for them to see the panic that happened on campus, even though they were completely prepared. Small details became huge in terms of safety. The most important thing is to make sure your plan is working in conjunction with the local police department. There is a difference between shelter-in-place and a lockdown. There is a huge gap between preparation and reality. The opportunity for Community Colleges & K-12 ventures are critical and should be incorporated into the Board annual goals. The earlier one can get to students, the better prepared they can be. College faculty and High School teachers working together is imperative.
President Hanson was also pleased that the conference was local and that Vice
President Pelkey and Di Beers were able to attend. He was very impressed with the conference.
Vice President Pelkey enjoyed conversations from boards other than ours; recognizing
that the questions are very similar and that our challenges are the same. It is critical to the college to have an engaged board. It was nice to have meaningful conversations about student success.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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Ms. Beers thanked the college for the opportunity to attend. It was nice to connect with constituents across the nation and hear about success stories shared by other colleges.
Trustee McAbee shared positive comments about the conference. She thanked Trustee Palmer for being the voting delegate for RTC, and encouraged trustees to bring information to the board about future award nomination opportunities. Several trustees thought that the Boeing speaker, Jim Wigfall, Vice President Business Support could be a good choice of speakers for commencement.
2) TACTC Transforming Lives Award The deadline for submitting the selected
student application from colleges to TACTC is November 14, 2013, which is prior to our next meeting. It was suggested that a selection committee be formed to make the selection from applications received. Trustees McAbee and Page volunteered. Di Beers will send all student applications to all trustees by November 6, 2013. Each trustee should respond to Trustees McAbee and Page by Friday, November 8, 2013. A Letter from the Board is required and imperative in this process.
3) Foundation Liaison Report Trustee Palmer shared positive comments
about the Foundation Board Retreat and reported on the vote toward a new investment policy. She complimented Ms. Winfrey on her performance since she joined the College Foundation. The design of a strategic plan is in process. The potential of two major gift bequests is extremely exciting to the support of the college.
C. Renton Federation of Teachers RFT President, De Etta Burrell informed
the trustees that the union is in the process of negotiating with administration for a salary adjustment of approximately 2 percent, with hopes of finishing next week. RFT Officers are working with Payroll and Human Resources in the collection of dues for the RFT union.
It was discovered that tenure committee assignments were not accurate. A SharePoint site is now being used for tenure committees. We are pleased to have four new tenured positions added. Even though this is not considered a critical year for legislative connections, the faculty will be planning a few events in Olympia.
D. President President Hanson was invited to attend the Seattle-King County
Workforce Development Council meeting last Friday, to speak to the value of our partnership with the WDC. We have also been invited by Tahoma School District to present at their board meeting on October 22, 2013. Tahoma is part of our service district and the outreach is important.
1) WACTC Meeting President Hanson informed trustees of the Presidents recommendations for 2014 supplemental budget. He shared a handout of the Operating Budget Recommendations. As a member of the Aerospace Pipeline Committee, President Hanson shared that the aerospace suppliers were disappointed that additional funding wasn’t allocated for aerospace FTEs in the last session. Their request has been has been included in the recommendations approved by WACTC. The ctcLink
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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implementation schedule has been revised; RTC is in wave two, with implementation occurring from June 2015 through May 2016.
The Capital committee is continuing the conversation about whether an end-run occurred, focusing its discussion on the $20 million project that was supported by Representative Frank Chopp to Seattle. It is complicated. President Hanson has also been approached about doing a similar project; an Opportunity Center in the Renton area. Jill Wakefield and Marty Brown will attend the next Capital Budget meeting; to explain and discuss the impact of the end-run policy. Two committees have been formed by WACTC. One committee is developing recommendations for the community and technical college allocation process that will go to the State Board next fall. The second committee is developing recommendations on compensation that will also go to the State Board. The staff at the State Board are doing an excellent job of providing updates on legislative issues. President Hanson will make sure trustees receive the information.
E. Instruction
1) General Update Vice President Kenney discussed the preparation for the Accreditation campus visit that begins tomorrow morning. The Mission/Vision/Values statement and the portfolio of the Accreditation Team members have been shared across campus to be able to recognize them. The Student Leadership report included the senate descriptions and what the Accreditation documents mean to students. We have asked faculty members to take time over the last week to be sure to share and discuss this with students. The trustees will meet with the Accreditation Team tomorrow at 1:30 p.m. The Instruction Team held a mini-retreat prior to students coming to campus. The goal was to bring the Deans together in a singular focus of what is best for students first, and to guide them appropriately. We worked through the Keep, Stop & Start process and asked for a snapshot assessment; three minute exercise to provide feedback. This provided a great list to go by, through the eyes of the instructional team. We then went through a narrowing process to develop the top three priorities; 1-Enrollment Management, 2-Hiring Practices (working in conjunction with HR) and 3- Communication. Vice President Kenney looks forward to sharing further with trustees as we move forward, emphasizing inclusiveness and transparency. We are challenged with Precision Machining and Nursing tenure committees and plan to be intentional about how critical it is to be involved on tenure review committees. It needs to be clear that this is a critical contribution to the rigor that we provide to our students. Liz Falconer will provide e-learning teaching and guidance. We are looking at expanding some orientations to faculty members, and tenure review committees. Some faculty members will be involved in more than one committee. The integrity of the process is very critical to the trustees.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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F. Student Services
1) Enrollment Update Vice President Pelkey handed out a new (adjusted) enrollment report. Supplemental programs were broken out, and include FTE production. The strategy is not to budget supplemental in the total allocation, but to use it as icing on the cake instead. Vice President Pelkey spoke to the FTE Difference column. We are currently down 12% from budget. We are hearing different things across the state; fall quarter trend analysis is trending down 3-5 percent. We know that ABE and apprenticeships will both come up. We hope to generate 85-100 FTE in these two areas by the end of the quarter. We will end light, but not 252 light as shown in the report. The load count looks at professional-technical programs for open seats; there are76 seats left to fill. If we continue realignment at intake and marketing we can close the gap, as 76 seats will generate well over 100 FTE if filled. We will rerun the marketing campaign in November to reach out before winter quarter. We will be reaching out to people on wait lists. We will align enrollment services with advisors to get them in here to fill vacancies. There are challenges with the website company. We have asked Communications and Marketing to redesign the front page of the current site in November, to be sure to include things for students. IT will redesign the front page until we get the website update complete. We will look at which programs need further emphasis. Almost half of the students in the Survey program are veterans. We will work to strategically reach out, to include the high schools over the winter. Our Outreach department has done a great job. We are looking at software applications that will allow us to successfully reach out to contacts; until ctcLink is up and running. We are in the last year of the three-year cycle before the possibility of being rebased. Things are working. The question is; how do we generate more seats, increase capacity and add efficiencies? We have made huge progress in retention and persistence. We need to look at winter & spring to increase. Vice President Merrell highlighted that ABE and Apprenticeship could make or break us. We need at least 1100 FTE, in order to avoid rebasing. There are not as many entry points in winter as in the fall. We have moved in the right direction. There has been a systematic change in the institution; what can we do in summer quarter to generate fall FTE? It takes 90-120 days for students to make a decision to come to school. The good news is that we are not in worse shape than we were, given the efforts we are making. We can only implement at the rate they can happen. Trustee Page commented that ABE is critical and we need to own it. We are paying the price of not being in alignment with the change taking place. Trustee Unti shared appreciation on behalf of the trustees at what the team is doing; this amount of thrust is a tremendous. ABE is not that glamorous but it is critical to get students to continue further. Our strategic mission is not career or skill specific. It is specific for those who come here as it articulates their abilities. Reinforcement and embracing it is critical to our mission.
G. Administration/Finance
1) Operating Funds Budget Status Report As a regular report to the Board of Trustees, Vice President Merrell provided information on the revenues and expenditures for the period ending July 31 and August 30, 2013.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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6. STUDENT SUCESS
Mary Kate Richardson, Interim Director of Institutional Planning and Effectiveness introduced Erin Guthrie, Institutional Research Manager. Ms. Guthrie shared a presentation with data from the Student Achievement Initiative (SAI) that was covered in the Measuring Up workshop at the ACCT Leadership Conference held earlier this month.
The presentation data comes from the State Board Student Achievement Initiative – a performance funding system for community and technical colleges. Using this model, students earn “points” based on nine key academic benchmarks that students must meet to successfully complete degrees and certificates. The total points earned by all RTC students who attended in a given year are added up.
2013-2014 will be the first performance year with monies distributed. The more points we earn the better. With the focus on transition and getting to completion, Basic Studies students have the potential of earning the most points throughout their time at RTC.
Three of the nine benchmarks were shown in the presentation; Basic Skills transition into College-Level courses, Pre-College Math to Math Completion, and total workforce completions. In each of these areas, RTC is measured against the benchmark average of all colleges in the system (WA-CTC). RTC students consistently transition and complete at or above the benchmark rates.
A few key points were made by both trustees and the dean and associate dean of Basic Studies. First, the data can be a bit misleading in that the measurement is limited to a given year. Many students transition; but the transition or completion occurs over the course of multiple years. In addition, the SAI initiative breaks out ABE/ESL/GED students. However, many ABE/GED students are also ESL (but only counted as one or the other). Finally, due to course numbering and different program requirements that fall out of the parameters measured by the SBCTC (i.e. some prof-tech programs do not require college level math for completion), the math points earned by RTC students may be skewed. For all of these reasons, the college uses additional measures to determine student persistence.
The trustees thanked Erin for her presentation and look to receive more great data in the future.
7. MEETINGS The next regular Board of Trustees meeting is scheduled for November 19, 2013.
8. EXECUTIVE SESSION At 10:21 a.m. the trustees entered into executive session for 15 minutes to consider the selection of
a site or the acquisition of real estate by lease or purchase. The trustees returned to regular session at 10:35 a.m.
9. ACTION No action was taken as a result of the executive session held.
BOARD OF TRUSTES MEETING Minutes – October 15, 2013
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10. ADJOURNMENT
Prior to adjourning, Board Chair McAbee shared information regarding the low scores the board uncovered during their self-evaluation survey. She asked for each trustee to identify their top three items for prioritization in 2013-14, and send them to Di Beers. A study session was suggested for the first hour of the November meeting. A committee to prepare the goals for the study session was created; Trustees Palmer and Sen Gupta will project a set of goals from the consolidated priorities for the study session on November 19, 2013.
It was moved by Trustee McAbee to adjourn the Board of Trustees’ meeting at 10:44 a.m. Motion carried.
CATHY MCABEE, Chair STEVEN J. HANSON, President Board of Trustees Board of Trustees
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 3. ACTION ITEMS SUBJECT: A. None
BOARD CONSIDERATION
Information X Action
BACKGROUND: RECOMMENDATION:
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 4. COMMUNICATIONS SUBJECT:
BOARD CONSIDERATION
X Information
Action
BACKGROUND: A. Introductions B. Correspondence C. General Information D. Comments from the Audience E. Human Resources Report F. Foundation Report G. Communications and Marketing Report RECOMMENDATION: None.
Board of Trustees
November 19, 2013
Human Resources
The following personnel actions have occurred as of October 31, 2013 and are presented for the Board of Trustees' information.
AFT - Hires
Name Effective Date Position Department Rate Step
None
- Terminations
Name Effective Date Position Department
Brock, Michael 10/18/2013 Custodian II Custodial
Lafley, Dan 10/8/2013 Custodian II Custodial
WFSE - HiresName Effective Date Position Department Rate StepNone
- Terminations
Name Effective Date Position DepartmentNone
Prof Tech - HiresName Effective Date Position Department Rate Step
None
- TerminationsName Effective Date Position Department
None
Exempt / Administrative - Hires
Name Effective Date Position Department Rate Step
None
- TerminationsName Effective Date Position DepartmentLeiataua, Lisa 10/18/2013 Executive Asst to VP of Instruction Administration
RFT - Hires
Name Effective Date Position Department Rate StepBanks, Victor 10/3/2013 Part-time faculty Surv Engineering $37.41 hr A
Coan, James 10/2/2013 Part-time faculty Surv Engineering 42.54 hr E
Egberg, Aileen 10/8/2013 Part-time faculty Dental Assistant $37.41 hr A
Kangas, Mary 10/22/2013 Part-time faculty Nursing $37.41 hr A
Kiehl, Chris 10/23/2013 Part-time faculty Commercial Bldg Eng $37.41 hr A
Sechrest, John 10/10/2013 Part-time faculty Instruction $37.41 hr A
Smart, Bobby 10/25/2013 Part-time faculty Major Applc / Refrig $37.41 hr A
Somera, Enrique 10/15/2013 Part-time faculty Nursing $37.41 hr A
- Terminations
Name Effective Date Position Department
None
- Retired
Name Effective Date Position Department
None
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 4. COMMUNICATIONS SUBJECT: F. RTC Foundation
BOARD CONSIDERATION
X Information Action
FOUNDATION
The Foundation’s results from the 30 Days of Fun are as follows:
o Increased monthly payroll contributions from $461 (September low) to $656 (October 10) per pay period – still work to do here; this varies nearly every month, and is still increasing.
o $2,175 Brick Sales in the 30 day period o $750 in Raffle Sales (as of October 20) – 20% to the winner o 48 considered members of the RTC Circle of Friends:
33 at staff/faculty level (mostly existing giving) 15 at the Friends for a Lifetime level
o $22,250 in scholarship funds raised during month: $6,000 from Rottler Manufacturing (increase by 33%) $4,000 from Muckleshoot Tribe $10,000 from Catholic Health Initiatives $2,000 from Anne Zvirblis with match from Ameriprise $250 from Buzz and Kent Green, in honor of Bonnie Green
Also, several hundred dollars was raised at a World of Beer crowd-funding event held on October 9. The funds are to be delivered by their general manager in November. On October 30, the Foundation hosted the second annual Bridge Builder Breakfast. The event was emceed by Pat Cashman, and featured Keith Loeber of Microsoft Learning and RTC alumni Brian Doran of F5 Networks. There were 202 registrants/confirmed table guests, and 177 attendees at the event. The Foundation raised $13,288 from donations and sponsorships. Additionally, the Foundation received $8,000 featured scholarship donations given at the event (Rottler and Ameriprise, also listed above in 30 Days of Fun). There may be another donation coming from US Bank for $7500, per a conversation with their Vice President of Community Relations, Sharon Hughes. The Foundation is reviewing a draft strategic plan, donor policies, and standard operating procedures with its Board of Directors at the November meeting. In the near future, the Foundation will create “plain language” informational materials for any potential donor that clearly explains these differences. Further, there will be an agreement document made between donors and the Foundation, so expectations and goals can be known and managed.
On December 5th at 3pm, the Foundation will be launching its bi-monthly Speakers Series. We are pleased to begin this series with Kevin Cloud, Director of Emergent Operations for The Boeing Company. We will use this opportunity to also feature the college’s partnership with the International Association of Machinists – Local 751. There will be a suggested donation of $5, and we’ll be registering attendees online. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 4. Communications SUBJECT: G. Communications and Marketing
BOARD CONSIDERATION
X Information Action
COMMUNICATIONS AND MARKETING
• Advertising: On Monday, November 18, we will begin our winter quarter advertising campaign. This campaign includes television, radio, online and bus billboards. The television ads will run on network television as well as cable. The advertising campaign will run through January 5, 2014. We’ve also increased the number of weeks that our advertising campaign will run, from five weeks to seven weeks. This will allow us to have a greater impact. The messaging in our radio ad campaign will target people wanting to make New Year’s resolutions and changing their lives by going back to school.
• Open House Events on Campus: We will also be hosting a series of open house events on campus. The open houses will occur on November 21, December 3 and December 10. These events will happen during the daytime and evening. Over the summer we learned that it would be best to host these events on different days of the week and typically Tuesdays and Thursday work well. The open houses will be promoted via our website, reader board, social media, and word of mouth. These open houses will coincide with our advertising campaign.
• Outreach: Fall quarter is a busy time for outreach. The majority of the events we’ve attended have been high school events and college fairs. In the past 30 days, we’ve collected 59 inquiry cards. We’ve been focusing our efforts on building relationships with schools in Renton, Kent, South Seattle and South King County. Last week, we participated in a national college fair at the Washington State Convention Center. There were over 160 colleges represented there. It was a great opportunity to have face-to-face conversations with students who had heard of RTC but didn’t know very much about the College.
Typically college fairs slow down during the winter season, so we’re going to focus our efforts on making visits to local high schools. A lot of the school counselors allow us to set up a table in their cafeterias during lunch time and talk to students.
• Kentlake High School Partnership: Over the past month, we’ve hosted a series of four major Kentlake High School student tours. One hundred students visited each week for four weeks. They visited Automotive, Carpentry, Computer Networking, Computer Science, Culinary Arts, Dental, Land Surveying, Pharmacy Tech, Phlebotomy, Precision Machining, Medical Assistant, Nursing, and Welding. The goal was to show them the wide array of programs offered here. We’ve received positive feedback from Kentlake High School administration as well as the students. Kentlake has expressed an interest in having us host their juniors and seniors here on our campus in the spring.
MEDIA
• The Renton Reporter, November 7, “Renton Technical College honors students, staff who served” http://www.rentonreporter.com/community/231029711.html
• Senator Joe Fain’s website, November 8 “Fain legislation supports aerospace jobs and training” http://joefain.src.wastateleg.org/fain-legislation-supports-aerospace-jobs-and-training/ (President Hanson was quoted in this article)
SOCIAL MEDIA
• Our Social Media presence continues to grow. Our Facebook page is up to 1570 Likes, up from 1,523 Likes in October. We currently have 343 followers on Twitter, up from 318 followers in October. This is this biggest monthly spike in Twitter followers that we’ve had all year.
PUBLICATIONS
• The Winter 2014 Class Schedule has been printed. It was delivered to campus and sent out to 15,000 homes at the end of October.
• The 2013-14 Catalog is also being produced and will be complete this fall.
• Kendra Smith and Graphic Designer, Keshini Simmons are continuing to revamp our brochures, flyers, inquiry cards and viewbook.
RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: A. Student Leadership
BOARD CONSIDERATION
X Information Action
BACKGROUND Robert Taylor, President of the Associated Student Government will report on recent activities of the Student Government. RECOMMENDATION: None.
1
Student Organization/Club Update As of today, 11 student organizations have been sanctioned by the ASG Senate. They include:
Accounting Club Adventure Quest Land Surveying Club Business Leaders of Tomorrow (AOM) Dental Assisting Club The Culinaires Game Players Association Horn Health Club (Band Instrument Repair Program) Just Be LGBTQ Club Skills USA, RTC Chapter (Precision Machining/MART) Welding Club Student Veterans Association
ASG Senators Form Committees The ASG Senate currently has 29 members and recruitment of new members continues. The work of the ASG Senate is done through committee and each senator is required to serve on at least one ASG committee. 5 committees have already formed and they are:
ASG Budget Committee First Projects: Recommend allocation of student dollars to RTC Emergency Fund and assist with student organization budget planning sessions.
ASG Legislative Affairs Committee:
First Projects: Organize participation in Student Legislative Academy in Olympia, revise the ASG Constitution and Bylaws and create outreach campaign to students for Washington Health Benefit Exchange.
ASG Student Success Committee
First Project: Create system for students to submit issues, concerns and ideas that improve the RTC student experience.
Student Leaders participate in Paving the Way Brick Campaign The ASG Executive Board and the ASG Senate will each purchase a brick to recognize the 2013-2014 student leaders serving.
Associated Student Government Report for Board of Trustees
November 19, 2013
Student Leadership
2
ASG Senate Allocates $6500 to RTC Student Emergency Fund The ASG Senate approved a $6,500 allocation of student dollars (Services & Activities Funds) to nearly double the amount of funding available for emergency grants that the RTC Foundation is able to give each quarter. The Kovach Dickey Emergency Loan Fund, which provides assistance for expenses like utilities, rent, grocery cards, vehicle repairs and gas cards, is limited to $2000 each quarter. The ASG Executive Board, after hearing a presentation by Heather Winfrey, RTC Foundation Director, saw the need for more funding each quarter. This funding will help students who are at risk of dropping out of school because of financial needs and who do not qualify for other assistance available. A motion was made by the Executive Committee to the ASG Senate to allocate the funding and senators voted unanimously to approve the motion. We allocated:
$2000 (Fall Quarter with the intent of serving more need in the holiday season) $4500 ($1500 each quarter (Winter, Spring, Summer)
Seven Student Leaders Attend Student Legislative Academy in Olympia Events & Activities Board – New Student Leadership Team The ASG Executive Board recognized the need for a team of students to focus on planning events on campus that both celebrate the cultural diversity of our student body and create community among all students. By reallocating funding for two vacant positions on their team, we created a pilot program called the Events & Activities Board. This team of student leaders will consist of 5 event planners, responsible for the development, promotion, staffing and assessment of campus events and activities, with a goal of 10 events per quarter. Student Leadership Open House Rescheduled The Student Leadership Open House has been rescheduled for Wednesday, December 4 from 12:00pm – 2:00pm in J216. All members of the RTC campus community are welcome to attend.
The Washington State Community and Technical College Student Association (WACTCSA) hosted 2013 Student Legislative Academy, where students learned how the CTC system develops the legislative platform and how student voice contributes to the process. We gained greater understanding of the legislative process, connected with other student leaders across the state and learned how to communicate with legislators. As a follow-up to this event, we will be organizing a delegation of RTC students to attend the Student Rally Day on February 7 in Olympia.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: B. Board of Trustees
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) Tenure a) First Year Faculty Advancing to Second Year
o Partain, William (David) Computer Network Technology o Hensley, Kathy Nursing o Brown, Rachell Medical Office Programs o Nguyen, Ha Academic/Career Counselor
2) TACTC Transforming Lives Committee Report 3) RTC Advisory Council Liaison Report 4) Legislative Action Committee Report RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: C. Renton Federation of Teachers
BOARD CONSIDERATION
X Information Action
BACKGROUND President of the Renton Federation of Teachers, De Etta Burrell will report on recent activities of the faculty. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: D. President
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) President Hanson will provide an update to the Trustees from the WACTC meeting held Peninsula
College, November 14-15, 2013 in Port Angeles, WA. 2) President Hanson will report on the draft Accreditation evaluation report received, following the
October campus visit. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: E. Instruction
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) eLearning Director, Liz Falconer will provide a presentation on MOOC’s (Massive Open Online
Courses) to the trustees. 2) Vice President Kenney will provide a general update to the trustees from Instruction. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: F. Student Services
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) Vice President Pelkey will provide an update on the progress of the Kentlake Medical Pathways
project. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 5. DISCUSSION/REPORTS SUBJECT: G. Administration/Finance
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) Operating Funds Budget Status Report Vice President Merrell will update trustees on the operating funds budget status for the periodending
September 30, 2013. 2) Fiscal Health Measures
Vice President Merrell will discuss fiscal year 2013 SBCTC Fiscal Health Measures for RTC as compared to the CTC system. A copy of the Fiscal Health Measures report is included for your review.
RECOMMENDATION: None.
% of year 25%
Actual Annual Actual YTD %
2013-14 YTD 13-14 YTD % 2012-13 YTD 12-13 of Annual
Budget 9/30/2013 of Budget Actual 9/30/2012 Actual
Revenues Reported by Source
State Allocation 14,761,710 4,176,131 28.3% 15,052,341 4,081,035 27.1%
Tuition 8,436,032 2,142,651 25.4% 6,839,651 2,268,387 33.2%
Local Dedicated Funds 1,559,442 421,377 27.0% 1,725,250 531,348 30.8%
Grants & Contracts 3,350,404 532,136 15.9% A 3,845,894 524,070 13.6%
Financial Aid/Scholarships 12,010,212 1,736,236 14.5% B 8,486,032 2,398,665 28.3%
Enterprise Operations 3,098,280 887,400 28.6% 2,771,982 790,198 28.5%
Interest Income 20,000 2,151 10.8% C 9,238 4,347 47.1%
Total Revenue by Source 43,236,080$ 9,898,082$ 22.9% 38,730,388$ 10,598,051$ 27.4%
Expenditures by Object
Salaries 16,911,701 3,802,426 22.5% 15,936,966 3,595,176 22.6%
Benefits 5,564,621 1,303,137 23.4% 5,189,376 1,203,540 23.2%
Goods & Services 7,344,444 1,117,849 15.2% D 7,362,988 1,196,478 16.2%
Travel 206,350 25,378 12.3% E 201,691 22,709 11.3%
Equipment, other 886,850 457,616 51.6% F 1,799,820 371,356 20.6%
Financial Aid/Scholarships 11,947,022 2,778,959 23.3% 8,739,580 3,138,149 35.9%
Total Expenditures by Object 42,860,988$ 9,485,364$ 22.1% 39,230,421$ 9,527,407$ 24.3%
Contribution to (Depletion of) Reserve 375,092$ 412,718$ (500,033)$ 1,070,643$
Actual Annual Actual YTD %
2013-14 YTD 13-14 YTD % 2012-13 YTD 12-13 of Annual
Budget 9/30/2013 of Budget Actual 9/30/2012 Actual
Expenditures by Program
Instruction 16,108,131 3,143,325 19.5% 14,879,542 3,039,404 20.4%
Academic Support 2,083,871 698,333 33.5% G 2,182,138 671,176 30.8%
Financial Aid/Scholarship 11,730,800 2,491,382 21.2% 8,485,227 2,825,548 33.3%
Student Services 2,639,165 756,972 28.7% 2,780,790 732,343 26.3%
Institutional Support 4,732,996 1,000,112 21.1% 4,696,988 1,034,230 22.0%
Plant Operations & Maintenance 2,707,745 724,036 26.7% 3,113,918 695,739 22.3%
Enterprise Operations 2,858,280 671,205 23.5% 3,091,817 528,968 17.1%
Total Expenditures by Program 42,860,988$ 9,485,364$ 22.1% 39,230,421$ 9,527,407$ 24.3%
Renton Technical College
2013-2014 Operating Funds Budget Status Report
for the 3 months ending September 30, 2013
2013-2014 2012-2013
FISCAL HEALTH MEASURES SUMMARY Operating Cash and Investments (Reserves) to Operating Expenditures Ratio Reserves or Operating Cash and Investments are defined for this purpose as the cash and investment balances in operating funds; 145, 148, 149, 4xx and 5xx. Operating expenses are the costs incurred in these same funds with the addition of Fund 001.
This ratio attempts to examine the adequacy of reserves to meet ongoing operating expenses. As a measure of adequacy, the college’s ratio is compared to the ratio for the system or to peer colleges. Another important function of reserves and this measure of fiscal health is that they reflect a college’s ability to absorb or cushion the effect of budget reductions or revenue shortfalls. Operating Revenue to Debt Ratio Operating revenue is compared to the total short and long-term debt of the college. The amount of debt incurred by a college is an indication of its willingness to obligate future resources to fund current activity or to invest in additions to physical plant or equipment to benefit current and future operations. This ratio is a broad measure of a college’s ability to meet its debt obligations. A significantly lower ratio than the “norm” may be an indication that a college may be debt leveraged to the point that a downturn in revenue could seriously impact the ability to fund current operations. It would be important to evaluate the relative strength of supporting revenue streams under this scenario. Local Funds Operating Margin
This measure compares all revenues for local operating funds against operating expenditures. Capital expenditures are excluded. The amount revenues exceed expenditures is considered the operating margin. Since local funds are the primary source for operating and capital reserves, this measure provides information about a college’s ability to generate or maintain reserves. Tuition Revenue per FTE
Tuition Revenue for this purpose is defined as revenue source 0424 (Tuition) reported in Fund 149 plus revenue source 0433 (Excess Enrollment Fees) reported in Fund 148. FTE data is taken from college enrollment data provided to SBCTC.
Some of the factors influencing this measure are the number of students on waivers, the volume of ABE/ESL enrollments, the mix of full and part-time students, and the volume of excess enrollments. A significant variance from the “norm” could impact a college’s ability to build or maintain reserves.
Renton FYR and Longitudinal Financial IndicatorsBased on 8/7/13 Data
FYR AnalysisMeasures Tech Colleges RentonOperating Margin 100% 88%Oper. Resv. To Exp. 100% 158%Tuition Per FTE 100% 96%Oper. Rev. to Debt 100% 1811%
Longitudinal Analysis - Local Funds Cash & Investments
2009 2010 2011 2012 2013Renton 10,281,861$ 14,964,826$ 16,723,710$ 18,167,715$ 17,290,748$ System Average 13,444,779$ 16,076,563$ 17,752,586$ 20,532,579$ 22,993,702$
Longitudinal Analysis - Local Funds Operating Margin
2009 2010 2011 2012 2013Renton 15% 24% 12% 15% 4%Tech Colleges 11% 13% 8% 9% 5%
0%
100%
200%
Operating Margin
Oper. Resv. To Exp.
Tuition Per FTE
Oper. Rev. to Debt
Financial Indicators
Tech Colleges
Renton
$2,000,000 $4,000,000 $6,000,000 $8,000,000
$10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 $22,000,000 $24,000,000
2009 2010 2011 2012 2013
Tota
l Cas
h &
Inve
stm
ents
Fiscal Years Ending 6/30
Local Funds Cash & Investments
Renton
SystemAverage
0%
5%
10%
15%
20%
25%
30%
2009 2010 2011 2012 2013
Mar
gin
Perc
ent
Fiscal Years
Local Funds Operating Margin
Renton
Tech Colleges
Operating Funds Cash & Investments (Reserves) Per Operating ExpendituresOperating Funds
Cash & Investments
Operating Funds Expenditures Operating Ratio
Ratio as % of Grp. Avg
17,290,747.97 29,970,267.55 0.58 158%
Operating Revenue to Debt
DebtTotal Operating
Revenue Operating
Coverage Ratio Ratio as % of Group
Average
(405,225.02) (15,229,680.17) 37.58 1811%
Local Funds Operating MarginExpenditures Revenues Income (Loss) Margin % of Grp. Ave.15,568,636.86 (16,369,198.21) 800,561.35 0.05 88%
Tuition Per FTETuition Collections State FTES $/FTES % of Grp. Avg
(7,271,461.95) 3,683.54 1,974.04 96%
source: SBCTC Data Warehouse
State Board for Community and Technical CollegesFiscal Health Measures
Renton SummaryTech Colleges
Fiscal Year 2013
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 6. STUDENT SUCCESS SUBJECT: A. Financial Aid Success
BOARD CONSIDERATION
X Information Action
BACKGROUND 1) Financial Aid Director, Debbie Solomon will review the last two financial aid years, showing the
continued increase in eligible students and financial aid funds received. She will also highlight the changes in federal regulations and how that impacts our students. A brief review of staffing will be given also.
RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 7. MEETINGS SUBJECT:
BOARD CONSIDERATION
X Information
Action BACKGROUND: The next regular scheduled meeting of the Board of Trustees will be held on December 17, 2013. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 8. EXECUTIVE SESSION SUBJECT:
BOARD CONSIDERATION
Information
Action
BACKGROUND: An Executive Session may be held for any topic allowable under the Open Public Meetings Act; RCW 42.30.110. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 9. EXECUTIVE SESSION SUBJECT: A. Action
BOARD CONSIDERATION
Information X Action
BACKGROUND: Action items, if any, that may be necessary to be taken as a result of matters considered or discussed in the Executive Session. RECOMMENDATION: None.
Renton Technical College Board of Trustees Meeting November 19, 2013 AGENDA ITEM: 10. ADJOURNMENT SUBJECT:
BOARD CONSIDERATION
Information
X Action
BACKGROUND: RECOMMENDATION: Motion required.
