Board Policies Rev. 3/2012

7/31/2019 Board Policies Rev. 3/2012

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Pacific Northwest Basketball Officials Association

BOARD POLICIES

1. AUTHORITY

1.1. The authority of the PNBOA Board of Directors is established under articles IV and V of theConstitution.

1.2. The purpose of Board Policies is to provide clear documentation on matters, which affect theday-to-day operations of the PNBOA and the governance of its members.

2. MEMBERSHIP CLASSIFICATIONS

2.1. APPRENTICE: All officials who are new to the PNBOA and are not on the Varsity or RegisteredList and all new members who have no previous affiliation with a recognized basketball officialsassociation who meet the following criteria:

2.1.1 Must complete a minimum of eight (8) Apprentice training sessions (as determined byApprentice Chair). Training session defined: PNBOA Apprentice Classes, WOA SummerCamps, and any PNBOA approved Camp. Prior to assignments, must complete an Apprenticetraining course and pay appropriate training/registration fees as determined by the ApprenticeChairperson.

2.1.2. Must remain in good standing. (See By-Laws)

2.1.3. The apprentice committee has the authority to approve new Apprentice applicants andmove apprentices to registered status once above requirements are deemed met. Newmembers with no prior basketball referee experience enter the Association as an Apprenticefor two (2) years.

2.1.4. Apprentice committee promotes Apprentices to Registered list based on the followingcriteria: Two (2) years served as an Apprentice; or have worked 60 PNBOA games, 20 beingschool games.


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2.2. REGISTERED: All officials who are not on the Varsity or Apprentice list who meet the followingcriteria:

2.2.1. Members in Good Standing; and members who were promoted from the Apprentice List;or members who were re-assigned from the Varsity list; or transfers who were not selected forthe varsity list; or new members who did not participate in the Transfer tryout who have 2 yearsof basketball officiating experience from a recognized basketball association.

2.3. VARSITY: Varsity Officials consists of those officials who are not on the Registered orApprentice list and meet the following criteria:

2.3.1. Members in Good Standing; and Varsity Officials from the previous season who werenot re-assigned per policy; or members who were promoted from the Registered List per policy;or transfers who have met the Transfer Qualification and have been selected to be on theVarsity List; or Varsity Officials who have returned from a board approved Leave of Absence(LOA).

2.4. COLLEGE: Board Approved former PNBOA or NCAA officials members who have activelyworked an NCAA assignment/schedule may be used on Varsity games as necessary to provide

on-court mentoring, teaching, and support to less-experienced officials as deemed by theAssignors and Board of Directors. Must meet the following criteria:

2.4.1. Members in Good Standing (meeting requirements suspended & PNBOA membershipdues waived); NCAA experience; not eligible for regional, state, or holiday tournaments; notevaluated; must utilize NFHS mechanics and rule application; must be willing to provide on-court mentoring to partners during games assigned.

2.5. ASSOCIATE MEMBERS (A/M): PNBOA Board Approved members of Seattle OfficialsWomens Basketball (SOWB) may be used, at the discretion of the Board of Directors andAssignors, to cover school game assignments for the PNBOA. Only full members coverrecreation assignments.

2.5.1. Associate Members are subject to PNBOA policies and procedures when workingPNBOA assignments.

2.5.2. WOA dues to be paid equally by each group in accordance with methods set forth by theTreasurer.

2.5.3. Apprentices are not eligible for A/M status or A/M assignments.

3. DUES & ASSESSMENTS

3.1. Members shall pay annual non-refundable dues as established by the Board of Directors.

3.2. Yearly Membership Dues Table

Description Amount

WOA Dues $60

PNBOA Dues $30

TOTAL ANNUAL DUES $90

3.3. Dues are deducted from the prior year earnings for current members; or required from returningmembers not active in the Association the previous year, collected at time of application fornew/returning members.


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3.4. Checks returned for insufficient funds, stop payment or other non-payment shall be grounds fortermination of membership for the current year.

3.5. The association game assessment fee is seven percent (7%) of earnings prior to imposedfines/fees.

4. PAYMENTS TO OFFICIALS

4.1. School basketball standardized payment schedule:

Work Period Target payment date

April 1 July 31 August 15

August 1 October 31 December 15

November 1 March 31 April 25

4.2. Recreation basketball standardized payment schedule:

Work Period Target payment date

April 1 September 30 December 15October 1 March 31 June 15

4.3. Recreation earnings draw request: Draws are limited to one (1) per month on recreationalearnings only; you may draw up to 90% (less assessments and fines) of recreational gameearnings; draw requests must be emailed to the recreation assignor no later than the last day ofthe month. We will attempt to process and mailed the request on or before the 10th businessday of the following month. Emergency draws will be assessed a $20.00 processing fee.

4.4. First year member draw: First year PNBOA members who are high school or college age(usually less than 25 years old) may request a draw on school ball earnings as per section 4.3,except the request shall be emailed to the school assignor.

4.5. The Board of Directors and its agents reserve to right to limit/deny any draw request.

5. AVAILABILITY & ASSIGNMENT ELIGIBILITY (UPDATED 10/2011)

5.1. The Board of Directors annually reviews all levels of membership to ensure compliance with allpolicies and procedures. All members must comply with administrative requirements (MSA,Test, WOA Clinic, dues paid, etc.) by October 1 st of each year to remain eligible forassignments. The Board of Directors reserves the right to alter the date for completion of any ofthe administrative requirements, and will endeavor to publish such changes to Membership 30days in advance.

5.2. Officials, in a manner designated by the Board of Directors, its agents, or assignors, shallmaintain current game availability schedules, date/time blocks, and calendars throughout theyear.

6. GAME FORFEIT PROCEDURES FOR RECREATION BASKETBALL

6.1. Officials are to stay at the game site 15 minutes after the starting time unless the RecreationLeague Rules specify a "no grace period, or until released by game management. The game


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officials shall check with game management to determine the game procedures before leavingthe gym.

6.2. Officials will still receive games fees.

6.3. Members will not work forfeited games, as they are not covered for liability purposes.

6.4. Cancellations of sequential games at one game site will result in the official being paid one (1)game fee.

7. UNIFORM

7.1. WOA sanctioned school games: Short sleeve black & white shirt, WOA patch, black pants,black shoes, black socks, black Fox40 whistle.

7.2. Non-WOA sanctioned games (recreation): Short sleeve black & white shirt, black shorts,white/black gym shoes, white/black socks, no WOA patch, Fox40.

7.3. The default uniform shirt color is black & white. The officials may agree to substitute gray CliffKeen brand shirt in lieu of black & white shirts. If all officials are not in gray shirts, the official(s)wearing gray are out of uniform.

7.4. Officials must confirm the uniform to be worn prior to game. Crew must wear matching uniforms.

8. SCHOOL GAME EVALUATIONS

8.1. The Evaluation Policies and Procedures will be provided to the general membership prior to thefirst evaluated game each season. Information in the Evaluation Procedures Manual providedeach season supersedes any information, which may be found elsewhere.

8.2. The Evaluations Procedures Manual is maintained by the Evaluations Chairperson.

9. VIOLATIONS, FINES, & FEES (UPDATED 11/2011)

9.1. Overview: Violations are divided into three (3) classes and are tracked by the Ethics &Grievance (E & G) Committee Chairperson. Violations may be reported, preferably in writing viathe PNBOA website, by any member in good standing to the E & G Chair. If a violation isobserved, a report shall be made as soon as practical.

9.2. Definitions:

9.2.1. Conduct (Class A): Serious violations including illegal or dangerous actions/activity,fighting, arguing, profanity, baiting, leaving game early, harassment, drug/alcohol abuse,inappropriate drug/alcohol use, violations of the PSA, violations of the Code of Conduct/Ethics,or any other conduct unbecoming of a PNBOA Official on or off the court.

9.2.2. Policies (Class B): Conduct which is determined to be more serious than Class C, butless serious than Class A, including illegal uniform or equipment use, minor conduct/behaviorinfractions, violations of policy which effect member in good standing status, submission offorms, completion of on-line tests/clinics or multiple Class C violations.


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9.2.3. Administrative (Class C): Any action, which causes a delay in the administration ofBoard duties, their designees, or the designated Assignors/Commissioners. Includesassignment cancelations, late arrival, game re-assignments, and failure to confirm game withpartner(s).

9.3. Penalties:

9.3.1. Class A violation: Immediate suspension pending review by the E & G Committee. Finesand/or suspension for up to one year, or dismissal from organization.

9.3.2. Class B violation: Fines up to $100 and/or suspension for up to six (6) months.

9.3.2.1. Standardized Class B Penalty Table (UPDATED 10/2011)

9.3.3. Class C violation: Violations, which are minimal and carry only a monetary fine. Class Cviolations range from $25 to an amount no greater than double the game fee, charged to themembers account/earnings. Patterns of Class C violations will be elevated to a Class Bviolation upon recommendation of the E & G Committee.

9.3.3.1. Standardized Class C Penalty Table

Violation Penalty

Failure to confirm

game/uniform with partner(s)

$25

Late Arrival: School game 30minutes prior to start;

Recreation game 10 minutesprior to start.

$25

Illegal/improper uniform $25

9.3.4. Reassignment Fees: these fees are cost replacement for work already completed byassignors. Reassignment fees cannot be contested.

Violation Description Penalty

Failure to complete NFHS testby the date established by the

BOD each year

$35, suspension of assignments pendingcompletion

Failure to complete MSA by

October 1st each year

$35, suspension of assignments pending

completionFailure to complete WOA

Clinic by the date established

by the BOD each year

$35, suspension of assignments pending

completion

Failure to show for game Double game fee

Failure to meet attendancerequirements (3 meetings per

year)

Fine occurs on the day prior to

the first General Meeting

$100; Ranked Varsity/Registered memberssubject to any other penalties as defined in

policy/procedures.


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9.3.4.1. Standardized Reassignment Fee Table

Description Fee

Game Turn-Back afteraccepting assignment (Official

showed available)

< 24 hours notice up to $15

> 24 hours notice up to $5

9.4. Appeals:

9.4.1. An Official has the right to appeal Class A, B, or C violations in writing within seven (7)days of violation notification. Appeals must be addressed to the Ethics and Grievance (E & G)Chairperson.

10. LEAVE OF ABSENCE (UPDATED 10/2011)

10.1. Medical and non-medical leave of absence: An official can apply for either a medical or non-

medical leave of absence (LOA) during the following time frames during the season via theMembership Chairperson and approved by the Board of Directors. If the LOA is medical, a notemust accompany the application from the members attending physician.

10.1.1. Medical LOA: may be applied for at any time, and is in effect for 12 months from thedate of notice. If the member requires an LOA longer than 12 months, they must re-apply.

10.1.2. Non-medical LOA: Application must be received by the Membership Chairperson nolater than October 1st of the current season, and is in effect for 12 months from the date ofnotice. If the member requires an LOA longer than 12 months, they must re-apply.

10.2. Members granted an LOA must currently be and remain a member in good standing duringthe term of the LOA.

10.2.1. Members must pay applicable dues and/or fines during the LOA term.

10.2.2. Members must accept/sign the most current Member Services Agreement.

10.2.3. Meeting attendance requirements are waived during the LOA term.

10.2.4. LOA Members are required to complete all required tests and clinics during thecurrent season by the pre-determined deadlines.

10.3. Member returning from LOA status, are required to notify the Membership Chairperson prior tobeing reinstated.

10.4. Members who are ranked either on the Varsity or Registered list will retain their ranking fromthe previous season, with an A following their ranked number.

10.4.1. Upon returning, member will be placed on their corresponding ranked list in theirprevious season.

10.4.2. Members will be eligible for any regular season or playoff assignments.

11. OUT-OF-AREA VARSITY TRANSFERS & RETURNING MEMBERS PROCES (UPDATED 1/2012)


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11.1. It is the PNBOAs policy to accept as Members in Good Standing Officials from otherAssociations who are transferring into our service area. Their placement and classification willbe determined by the following requirements:

11.1.1. All paperwork and dues must be received prior to October 1st of the currentseason. Any applications received after that date will be placed on the Registered List and (1)allowed to participate in the try-out the following season or (2) allowed to participate in theRegistered evaluations process. Member must provide a written letter from their current/formerassignor documenting their Varsity experience for a minimum of two years in addition toofficiating at the Varsity level or higher the previous year.

11.1.2. If a collegiate official is coming back to the high school association, they shallprovide a letter from the Coordinator of Officials documenting that they worked Division III orhigher in the previous year.

11.1.3. Member must pay current dues.

11.2. The Transfer Tryout Procedures Manual is maintained by the Evaluations Chairperson.

11.3. Returning members: Any member that has been away from the association may return, uponapproval from the Board of Directors, as follows:

11.3.1. A Varsity candidate who has been working basketball yearly since leaving mayreturn to the bottom of the varsity list; or a Varsity candidate who has not worked as an officialor observer for more than one year will be offered a transfer tryout. They will have to score atleast as high as the median varsity score of the previous year.

11.3.2. All other former PNBOA members will return to the bottom of the registered list.Returning non-varsity members will return to the last rank held.

11.3.3. This policy will also apply to any returning PNBOA members who have been onLOA or medical LOA for more than one year.

11.3.4. Any exceptions to this policy will be considered by the by PNBOA Board ofDirectors on a case by case basis.

12. STATE TOURNAMENT SELECTION

12.1. Each year, the top 50% of ranked varsity officials from the prior season will be eligible forplayoff, regional and state tournament assignments, subject to Board approval. They must alsomeet the following requirements:

12.1.1. Worked one district playoff game.

12.1.2. Worked a minimum of 12 varsity assignments in current season.

12.1.3. Member in good standing

12.1.4. Have not worked two consecutive Boy's State Tournaments.

13. POST SEASON PLAYOFF ASSIGNMENTS


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13.1. For all games other than regular scheduled league contests and state tournaments, the top50% of ranked varsity officials will be eligible for assignments. Alternates will be chosen forthose Officials not available. Alternates will be chosen in ranked order.

14. PNBOA SERVICE AREA & AGREEMENTS

14.1. All games within PNBOA jurisdiction area (as determined by the WOA/WIAA) will be assignedby PNBOA Assignors.

14.1.1. Due to the high level of training, experience, and visibility PNBOA Officials obtain viaaffiliation with our organization, we prefer our members refrain from soliciting games within ourWOA/WIAA service area for which we can/would normally provide Officials.

14.1.2. The PNBOA Board regularly reviews games, tournaments, and leagues ourmembers work, outside of our assignment, to ensure this does not create a conflict of interestor impede on the reputation of the organization.

14.2. No member of the Board or any individual under contract with the PNBOA shall enter into an

agreement, which requires the use of PNBOA funds without the written approval of the board.

14.3. No member shall have a delinquent debt to the PNBOA, its agents, members, or designees asdetermined by the board.

14.4. Violations of this section warrant Class A penalties.

15. ASSOCIATION CALENDARS (UPDATED 3/2012)

15.1. The fiscal year is July 1st to June 30th.

15.1.1. For all other purposes including recordkeeping, the calendar year is October 1st

toSeptember 30th.

15.2. The PNBOA Banquet is held annually in March/April and is subject to board and memberapproval.

15.2.1. Each member will have a $25 deducted from their school check to provide banquetadmittance to the member and one guest. Members will be changed $35 for any additionalguests (beyond the member plus one).

15.3. General meetings are held October through February. Meeting locations are rotated annuallybetween the North, East, and South areas of King County.

16. SCHOLARSHIPS (UPDATED 3/2012)

16.1. Annually, the PNBOA will award training camp scholarships. Scholarship shall be used toattend an approved PNBOA training camp. In order to be eligible for one of the scholarships,the member must have been a member in good standing. The Rookie of the Year isautomatically awarded one of the scholarships. Scholarships are non-transferrable, maximum$150 in value, and must be used within twelve (12) months of award.


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16.2. The scholarship program, application, and procedures, are administered by the Treasurer.

17. GRIEVANCES

17.1. Any PNBOA member, assignor, or evaluator, may file a grievance. The grievance should be inwriting and submitted to the Ethics & Grievance chairperson. Grievance should include: date of

incident; parties involved; nature of grievance (policy, conduct, Constitution, By-laws); effect onthe grievant; resolution desired; Include any and all documents to support concern;Reassignment Fees are not Subject to a grievance.

17.2. E & G Procedure: When a grievance/appeal is filed against a person(s) they will receive anacknowledged copy of said grievance within seven (7) days of submission to the E & GCommittee.

17.2.1.1 The E & G Chairperson determines if the grievance or appeal has merit. Meritlesscomplaints are cause for the immediately denial of the complaint.

17.2.1.2 If the grievance/appeal is accepted, the grievant has the right to submit a writtenstatement and or appear in person before the E & G committee to respond.

17.2.1.3. E & G will present final penalty decisions to the Board of Directors for review andapproval.

17.2.1.4. Grievance will be notified (by the E & G Chair) in writing, within seven (7) days of theBoard approved decision.

17.2.2. E & G disciplinary action may be appealed to the Presidents Review Committee only if thecomplainant can show that the E & G committee improperly interpreted a policy or procedure.

17.2.2.1. The Review Committee Chair determines if the appeal has merit. Meritless appealsare cause for immediate denial of appeal.

Documents

Board Policies Rev. 3/2012