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1 | BOARDING HANDBOOK / 2020
2 | BOARDING HANDBOOK / 2020
3 | BOARDING HANDBOOK / 2020
CONTENTS
CONTENTS 3 ABOUT WOODFORD HOUSE 8
Site Map 8 Welcome to 2020 9 Our Special Character / Tō Mātau Mana Motuhake 10 Our Vision / Tō Mātau Anga Whakamua 10 Our Mission / Tō Mātau Whāinga 10 Our Identity / Tō Mātau Tauoranga 10 Our Philosophy / Tō Mātau Rapunga Whakaaro 10 School Motto 10 School Tagline 10 Strategic Priorities 10
Our Outstanding Educators / Ngā Pouako 10 Our Graduates / Ngā Tauira 10 A-Z at Woodford House 11 Abbreviations 11 Accounts 11 An Introduction to Boarding 11 Absences and Leave Requests 11
Appointments 11 Lateness 12 Leave from the day school 12 Family emergencies during the school day 12 Sickness 12 Year 13 Leave 12 Boarding Office Granted Leave 13 General Boarding Leave information 13 Weekend Leave 14 Weekend Leave 14 Weekend Day Leave 14 Weekly Boarders 14 Town Leave 15 During the Week 15 No town 15 leave if it is raining 15 Town 15 Leave on Friday night 15 Saturday Night 15 Cinema 15 Leave 15
Banking and Pocket Money 16 Beginning of Term Arrangements 16 Behaviour Management 16
Developing Positive Relationships 16 Code of Conduct in the Boarding House 17 Rights and Responsibilities 17 Code of behaviour – Day School 17 Classroom Protocol 18 Restorative Practice 18 Bullying Procedures 19 Behaviour Management Plan - Boarding 22 Behaviour Management Plan - Day School 23 Behaviour Management Protocol - Day school 24 Consequences of Unacceptable Behaviour - Boarding 24
4 | BOARDING HANDBOOK / 2020
Examples of natural justice consequences. 25 Punitive Consequences 25 Consequences of Unacceptable Behaviour - Day School 25 Further information 26 Examples of natural justice consequences. 26 Day School Punitive Consequences 26 Drugs, Tobacco, Alcohol and Vaping 26
Boundaries for Boarders 26 Calendar Term Dates 2020 27 Careers and Vocational Guidance 27 Cars 27
Student Vehicle Rules 28 All Students Requesting to Drive 28 General Car Use Information 28
Catering 29 Cellphones 29
Cellphones during the school day 30 Chapel 30
Chaplain 30 Co-Curricular Life 31
Performing Arts 31 Sport 32 Organisation for After School activities 32
Communication Chart in the Day School 33 Communicating with Woodford House 34
Principal - Mrs Julie Peterson 34 Deputy Principal - Student Wellbeing: Mrs Stephanie Russell 34 Deputy Principal – Teaching and Learning: Mr Paul Dine 34 Assistant Principal – Student Outcomes: Mrs Rachel Roberts 34 Director of Boarding - Mrs Kelly Ives 34 Director of Global Education - Ms Gabrielle Nguyen 34 Director of Performing Arts - Ms Joanna Cakebread 34 Director of Sport - Mr Alex Nixon 34 Deans 34 Absences 35 Accounts 35 Arts 35 Boarding House Contact Details 35 Chaplain 35 Health Centre 35 Psychologist 35 Sport 35
Communication from Woodford House 36 Woodford House News 36 Website 36 App 36 Calendar of Events 36 Emails 36 Facebook 36 KAMAR Parent Portal 36 Newsletter - Inhouse 36 Schoology 36 Sporty 37 Text message/Emergency 37 Tempus magazine 37 Week Ahead Notices 37
Curriculum Information 38
5 | BOARDING HANDBOOK / 2020
Course Choices and Timetables 38 Course overview 38 Examinations 39 Reporting 39 Daily Routine for the School 40
Emergencies while in boarding 40 Exchanges 40 Education Outside the Classroom (EOTC) 40
Cost 41 Vans 41 Sporting and cultural activities 41 Expectations 41
End of Term and Exeat 42 End of Term Arrangements 42
Equestrian 42 Facilities Available 42
Gymnasium 42 Swimming 43 Weight Training Room 43
Fees and Finance 44 Examples of items on monthly accounts: 44 Casual meals 44 Due dates for payment 44 Enrolment 44 Payment options – Based on 2020 year 44 Withdrawing a student 45
Found Property 45 Governance of Woodford House 46
The Board of Proprietors 46 The Board of Trustees 46
Health and Safety - Hazard Identification – for Boarding Students 47 Health and Wellbeing 48
Medical Care 48 Food Allergies / Special Dietary Requirements 48 Medicines 48 School Nurse 49 Other services that the 49 School Nurse provides include: 49 Psychologist 49 School Doctor 49 Dental visits 50 Orthodontics 50 Physiotherapist 50
Information Communication Technology (ICT) and phones 50 Weekend Device Use 51 Mobile Phones 51 Device Misuse 51 Cybersafety 51 Cybersafety Rules 52 Copyright 53 Plagiarism and Privacy - Your daughter’s work 53
Lockers 53 Mail 53 Pastoral Network – Day School 54
Pastoral Care System 55 Police Vetting 55 POLICIES - Boarding Contract - extract 55
6 | BOARDING HANDBOOK / 2020
Prefect Profile 56 Prep (homework), Projects and Routines 56
Boarding Prep Times 57 Prep during the 57 end of Term 4 57 Junior Year level Supper after Prep: 57
Privacy - Your Daughter’s Right 57 Peer Support and Big Sister 58 Records 58 Rewards System – Woodford House Colours, Letters and Citizenship 58
Citizenship Awards 58 Colours and Letters 58 Academic Colours 58 Cultural Colours and Letters 59 Sports Colours and Letters 59 Speech and Drama and Public Speaking 60
Routines in the Boarding Houses- weekdays and weekends 60 Belongings 60 Device Use in Weekends 60 Evacuation when in Boarding 60 Housekeeping 61 Laundry 61 Meal times 61
Breakfast 62 Dinner 62
Memorial Library 62 Routine on Weekdays 62 Routine on Friday and Saturday 63 Routine on Sunday 63 Security 63 Showers and Energy Use 63 Timings in the Boarding Houses 63 Use of Boarding Houses during the School Day 64 Valuables 64 Visitors are Welcome 64 Weekend Town Leave 64 Weekend Activities 65 Walks/ Runs/ Bike Rides/ Village Fitness 65
Walks/ Runs 65 Bicycle Rides 65 Going to a Fitness Centre in the Village 65
Year 13 65 Special school occasions 67 Stationery 67 Tempus Sessions 67 Toiletries 67 Transportation - Weekend and Term 67
Nimon and Sons - Booking the Weekend Bus Service 67 South Run 68 North Run 68 Public Transport – Buses and Air Travel 68 Shuttle Service 68
Transition beyond Woodford House 69 Tuck 69 Turnitin 69 Turning 18 69 Uniform and Clothing Requirements 70
7 | BOARDING HANDBOOK / 2020
Dress Code for after School, Dining Room and Weekends 70 Additional Items for Boarders - All items must be clearly named 70 Hair and Make-Up 71 Uniform 71 Jewellery 71 Personal Property 71 Uniform List 71 Intermediate and Junior Uniform Senior Uniform List 72 Shoes 72 Optional items 72 Embroidery and name tape 72 Uniform Dress Code 77 School Mufti 77 How to purchase the uniform 77 Sports Dress Code 78
Woodford House Foundation (WHF) 78 Woodford House Parents’ Association (WHPA) 78 Woodford House Old Girls’ Association (WHOGA) 79 Year 13 Leadership 79 Appendix A - History 80 Appendix B - Board Contacts 82 Appendix C - WHOGA Life subscription 83 Appendix D - 2020 Schedule of Dues, Fees and Special Character Donations/Contributions (per term) 84 Appendix E – Cultural Activities 85
Music 86 Speech and Drama 87
Appendix F: Cultural Colours and Letters 88 Colours 89
Appendix G - Sports 92 Appendix H – FAQs: - Electronic Devices Including Laptops, Mobile Devices and Mobile Phones 93 Appendix I - Behaviour Management 94
Ministry of Education – Board of Trustees day school guidelines terminology 94 Guidelines for Boards Disciplinary Committee Meeting for Board of Trustees - Day School and Board of
Proprietors - Boarding 94 Contact with the Senior Leadership Team or the Boards 94
8 | BOARDING HANDBOOK / 2020
ABOUT WOODFORD HOUSE
Site Map
9 | BOARDING HANDBOOK / 2020
Welcome to 2020
Dear Parents and Caregivers,
We are delighted to welcome you to the academic year of 2020.
Woodford House is a leading, girl-centric school that offers your
daughter/s an exceptional education. We provide numerous opportunities
for her to shine and achieve her personal best.
We are committed to ensuring students become more than they thought
was possible by empowering them to shape the world. We do this by
providing a stimulating, nurturing, creative and intellectual environment
that challenges the students to embrace opportunities, discover passions
and develop emotionally, socially, spiritually and physically.
This Handbook aims to provide families with all the information they need
to know about school life, from our guiding principles to reporting
absences, our code of conduct, the curriculum and school fees.
We encourage families to familiarise themselves with the information inside and keep this booklet in a
place that can be easily referred to throughout the year.
Our website www.woodford.school.nz is also an excellent hub of information with a dedicated ‘Parents’
section, which contains links to the School calendar, Schoology, KAMAR, Sporty, publications and
newsletters, staff contacts and the uniform shop.
If you require further information, please contact the School on 06 873 0700 or
We look forward to partnering with you on your daughter/s’ academic journey for 2020.
Mrs Julie Peterson, Principal
10 | BOARDING HANDBOOK / 2020
Our Special Character / Tō Mātau Mana Motuhake As an Anglican community founded on Christian principles and values, our Special Character education
shapes the head, heart and hands of every member of our learning community.
Our Vision / Tō Mātau Anga Whakamua That her light will shine.
Our Mission / Tō Mātau Whāinga To fulfil the vision of our founding Principal Mabel Annie Hodge to create a real school for girls where the
head, heart and hands are engaged, equipping young women to embrace the brightest possible future.
Our Identity / Tō Mātau Tauoranga Since 1894 Woodford House has been a leading special character school for boarding and day girls. Our
community is anchored in tradition, enriched by a vibrant Christian faith and a confidence that we are
equipping our girls for the future.
Our Philosophy / Tō Mātau Rapunga Whakaaro Cherish The Past / Whakamānawatia Te Wāmua
Embrace The Present / Awhinatia Te Wātū
Challenge The Future / Kia Pūmau Ki Te Wāheke
School Motto ‘Nunc Acceptabile Tempus’ – Now is the Acceptable Time.
School Tagline Home to Excellence
Strategic Priorities Our Outstanding Educators / Ngā Pouako
Our educators are equipped and empowered to deliver the highest possible educational experience for
every learner.
Strategic Priority 01 – Love of Learning: We are a curious and dedicated community of learners
Strategic Priority 02 – Respectful Relationships: We are a vibrant family who champion female
strength and empathy
Strategic Priority 03 – Faithful Stewardship: We embrace our special character as we faithfully fulfil
the school’s vision
Our Graduates / Ngā Tauira Our graduates are capable, confident, ethical and caring young women, equipped to embrace the
brightest possible future.
11 | BOARDING HANDBOOK / 2020
A-Z at Woodford House
Abbreviations SLT – Senior Leadership Team (Principal, two Deputy Principals and one Assistant Principal)
HOF – Head of Faculty
BOT – Board of Trustees
BOP – Board of Proprietors
WHOGA – Woodford House Old Girls’ Association
WHPA – Woodford House Parents’ Association
VPA – Visual and Performing Arts
Accounts Please refer to Fees and Finance and Appendix D.
An Introduction to Boarding Boarders are an integral part of Woodford House and the Boarding House is their “home away from
home” during term time. Woodford House has five Boarding Houses and each one operates under the
supervision of a House Supervisor who is responsible to the Director of Boarding.
A boarder at Woodford House will have many opportunities, but will also face some challenges. Sound
advice to give the students is: be positive, constructive and give your best in everything you do. Boarders
who make the most of all opportunities will develop the lifelong friendships that characterise boarding.
This Boarding Handbook aims to outline the current boarding practices and procedures, requirements and
behaviour expectations. These have evolved over many years and they have proved reasonable and
practical. It is our duty to see they are followed and understood at all times. Our Boarding House Code of
Conduct outlines the basic principles we live by in each Boarding House.
Absences and Leave Requests If a boarder does not return to the Boarding House at the time that has been indicated because of ill health
or extenuating circumstances, the boarding staff need to be notified on (06) 873 0724 or via text message to
the boarding cellphone 021 244 8548. A message can be left on the answerphone or email
[email protected] If there is a death of a family member/ friend/ loved pet, please contact
boarding staff so we can be prepared to support your daughter.
Appointments
During the day, students wishing to leave school for justifiable reasons such as specialist medical
appointments, require signed permission from parents. Students need to give a note signed by her
parents or caregivers to the Administration Office when she signs out of school to attend her
appointment. Students returning from appointments must also sign back in at the Administration
Office. The school must always know the whereabouts of all students in its care.
Dentist and other appointments should be made during school holidays. If ongoing work is required,
please make appointments after school so time out of class is minimised. House Supervisors will
require notification of appointment times and can arrange transportation if needed.
Please note that physiotherapy and orthodontist appointments, other than those made by the School
Nurse, should be made out of school time as should driver’s license tests.
12 | BOARDING HANDBOOK / 2020
Lateness
● All students arriving late to school must sign in at the Administration Office upon arrival. Where
lateness to school is foreseeable, the Administration Office needs to be notified prior to the event with
a reasonable explanation so the School records can be updated appropriately and we have an
accurate record of students on-site at all times. This is a requirement of the Ministry of Education.
Leave from the day school
● Planned leave requests from the day school must be forwarded in writing or via email to the School
at least one week prior to the requested date. Correspondence about planned leave is essential to
meet our legal responsibilities of accounting for, and recording all forms of, absenteeism. Please email
[email protected] Information will be copied to Deans.
● The granting of any leave is always dependent upon the requirements of the School and a student’s
individual commitment for the time requested. When planning leave, students must put school
commitments first. Parents are asked to be supportive of the need for their daughters to honour these
commitments and acknowledge that any absence from class has the potential to impact adversely on
student learning and achievement.
Please Note: Holidays during term time are not justifiable absences as per the Ministry of Education
regulations.
Family emergencies during the school day
In an emergency, staff at the Administration Office can pass on a message to a student during office hours
(8.30am - 4.30pm) Contact phone (06) 873 0700. Any news that may be of an upsetting nature, however,
should be communicated first to:
1. The Principal or the Principal’s Assistant on (06) 873 0705 or after hours for boarders to the Director of
Boarding on (06) 873 0724.
2. The Deputy Principal – Student Wellbeing on (06) 873 0708
3. The Deputy Principal – Teaching and Learning on (06) 873 0709
Sickness
● If your daughter is unwell and unable to attend school, please telephone the Administration Office
(06) 873 0700. Please leave a message if there is no answer. All phoned absences must be followed up
by an email, a note via the app or a written note to your daughter’s Dean outlining the dates of her
absence and the reason for her absence [email protected] (app). It is essential that this is
done before 8.30am on each day of absence.
● If your daughter is unwell during school hours, she must sign in at the Administration Office to see the
School Nurse. A staff member will contact parents if a student needs to leave school due to illness.
Year 13 Leave
Students may not leave the school grounds without permission. This applies to day students between
8.20am and 3.15pm or the time at which they have fulfilled their after-school commitments. If students
travel by school bus, they must remain at school until their bus arrives to take them home.
If a senior student needs to leave School during the day of an authorised activity, she must notify her Dean
or Homeroom Mentor and sign out at the Administration Office.
Year 13 privileges: Study Period 1 – Period 5 – sign in on arrival and out on exit.
13 | BOARDING HANDBOOK / 2020
Boarding Office Granted Leave
Boarding Leave requests are streamlined and processed electronically using Boardingware. All leave
requests (other than weekend) for all boarders need to be made using Boardingware two days prior to
the date of leave.
Once the leave request is submitted, and granted, you will receive confirmation via Boardingware. If
you receive a confirmation email and you did not apply for leave, please contact the Boarding team
immediately on [email protected]
Whilst it is preferred that we have notice of any upcoming leave, we do appreciate that there are times
when it is not possible to give 24 hours’ notice. In this instance, please call the Boarding mobile on 021
244 8548.
Students MUST ALWAYS sign out when leaving their Boarding House and sign in when they return.
The BIG WEEKEND IN: The 1st weekend of school is compulsory for all full and weekly boarders in
2020.
No one is granted leave for the ‘In-Weekends’ as these are an important part of boarding life. These dates
are clearly sign-posted and we ask for your support in not arranging other activities for your daughter at
this time.
General Boarding Leave information
• Students on weekend leave are under the legal responsibility of their parents who have approved the
weekend arrangements; this includes all driver/passenger responsibility according to the New Zealand
driving laws.
• It is the School’s understanding that the responsibility for students on leave will be taken by the parent
or caregiver. It is expected that they have communicated with the host family and are satisfied with the
arrangements made and the adult supervision being provided.
• We remind our community that it is illegal for anyone except parents to give alcohol to an underage
person.
• Students are reminded to thank their hosts before returning to school after visits to a friend’s home.
• Absence - If a boarder is not returning to the Boarding House on the time that has been indicated
because of ill health or extenuating circumstances, the Boarding staff need to be notified on (06) 873
0724 or text on the boarding cellphone 021 244 8548. A message can be left on the answerphone or
email [email protected]
• School Social Events – before any student social event on the school calendar eg junior socials, girls
are expected to get ready from school. This helps build cohesion and unity in the boarding houses.
However, day girls friends are welcome to plan ahead and join boarders beforehand in having dinner
and getting ready together.
Under the Health and Safety Act, Woodford House relinquishes the responsibility of students
during their granted leave from the boarding school. Leave will only be granted when requested
by a parent or caregiver. Parents and caregivers are responsible for their daughter/s once they
have left the boarding school and during their leave until they return to Woodford House.
14 | BOARDING HANDBOOK / 2020
Weekend Leave
Description Authorised by
Weekend
Leave
• Full Boarders, Years 7 – 10 are expected to remain in
boarding for three (3) weekends per term.
• Year 11 and 12 full boarders are to remain in boarding
for two (2) weekends per term.
• Year 13 full boarders may go out any weekend.
• Weekend leave and arrangements to be requested via
Boardingware communicated through the boarding
office before 8.30am Thursday morning.
• School commitments on a Saturday morning take
priority over weekend leave.
• All students going to netball on the bus and then being
collected from the courts by parents or hosts must have
communication stating this into the Boarding Office by
Thursday of each week.
• Weekend Leave - Students may return to boarding
either by 7.00pm on Sunday evening or by 8.00am
Monday morning.
Director of Boarding and
Boarding Office
Any changes from the original
leave request form needs to be
communicated to the boarding
office. Please phone, text or
email alterations:
Mobile: 021 244 8548.
Boarding Office
Weekend
Day Leave
• Students must indicate via Boardingware their return
time.
• Students may leave the school in tidy mufti.
Assistant Boarding Manager
Weekly
Boarders
• A weekly boarder may go home after school on a Friday
once her bed linen has been changed, room vacuumed
and any other duties or school activities completed.
She must fulfil any Saturday sport or other school
activity such as House music/drama practice whether
this is at school or in the community.
• Weekly boarding parents do not need to complete the
leave request form for weekend leave, only leave
required during the school week.
• Students are welcome to stay in boarding for the
weekend. Parents to notify the boarding office by
the Wednesday evening prior.
• Weekly boarders may return to boarding either by 7pm
on Sunday evening or by 8am Monday morning as
indicated on the return sheet when leaving the Boarding
House. Any changes must be communicated to the
Boarding Manager 021 244 8548.
Weekend procedure:
• The expectation is that parents will collect their
daughters on Friday after school.
• Students use Boardingware to sign out electronically.
This precludes the need for parental sign out.
• If parents have arranged for another adult driver over
the age of 25 to collect their daughter from the
Boarding House - Boarding must be informed via email
by the prior Thursday evening [email protected]
Boarding Office or House
Supervisor
15 | BOARDING HANDBOOK / 2020
Town Leave
Description Authorised by
During the
Week
• Eco-friendly shopping bags must be used for town leave.
• Day uniform can be worn for town leave. The outer layer
cannot be the school jersey. Students must wear either the
school shirt or school blazer as the outer layer.
• Obtain permission from the House Supervisor and Sign in
and out using Boardingware.
• For town leave that requires a taxi, Driving Miss Daisy (DMD)
or Monique Driving You (MDY) must be booked through the
Boarding Office. Students booking taxis themselves will
have Town Leave cancelled immediately.
• Be back in school by 5.15pm, in Terms 1 and 4 and 5.00pm in
Terms 2 and 3.
• Behave in a manner which does credit to the school ie no
eating in the street, accepting lifts in a car, visiting friends’
houses etc.
Director of Boarding
No town
leave if it is
raining
Year 9: One town leave per week to Havelock North only.
Students must go in groups of three with a cellphone.
Year 10: One town leave a week to Havelock North only, in
groups of three with a cellphone.
Year 11 – 12: Up to two town leaves per week to Havelock
North. Town leave to Hastings available on request from the
Director of Boarding. Students must go in pairs and take a
cellphone with them.
Year 13: Can go to town on their own wearing tidy mufti.
Director of Boarding
Town
Leave on
Friday night
All Full Boarders staying in over the weekend are allowed to
go into Havelock North on Friday after school if desired.
Seniors (Year 11-13) can go in mufti, Juniors must wear their
dress uniform which is worn to Friday day school.
Assistant Boarding Manager
Saturday
Night
Cinema
Leave
Years 11-13 students who are at school on a Saturday night
may only take cinema leave if they have been granted
permission from the on duty Supervisor and requested 48
hours before:
• Students need to arrange a taxi or the school minibus
through the Boarding Office. With approval, Year 13 may use
their own car.
• Students need to be in groups of at least two.
Years 7-10 students who are at school on a Saturday night
may occasionally take cinema leave if granted permission
from the Assistant Boarding Manager and requested 48 hours
before:
• Students may use the school minibus or order taxis through
the Boarding Office.
• Students will be accompanied by a Year 13 student or a
House Supervisor.
• Students need to be in groups of at least three.
Assistant Boarding Manager
Assistant Boarding Manager
16 | BOARDING HANDBOOK / 2020
Banking and Pocket Money Boarders are responsible for their own banking and financial arrangements. We recommend that all
students have their own EFTPOS card, and that they do not carry more than $20 cash at a time. A small
amount of cash is for Chapel collections, various fundraising activities, mufti day and market days. All
money and valuable items should be left with the House Supervisor for safe-keeping.
Beginning of Term Arrangements Students are expected to return the evening before term starts. Boarding houses are open from 4pm and
students are expected to return before 7pm. Please ensure your daughter/s travel arrangements fit in with
these times as there will be no staff available to supervisor before 4pm. If you daughter is unable to return
the night before term starts please notify the Director of Boarding as soon as possible by email
Nimon Buses only run during term time and exeats but not the beginning and end of term.
Airport and Intercity bus transfers can be arranged by the School with early communication to the
boarding office by email [email protected]
Behaviour Management Developing Positive Relationships
Woodford House works to provide a safe and welcoming environment in our day and boarding schools
where mutual respect is valued and individuals are supported to become resilient and well equipped
citizens of the world.
To achieve this, the School concentrates on developing positive and respectful relationships by a shared
awareness of how our behaviour can affect those around us.
We celebrate and recognise students who are exemplary in their behaviour, uniform, attendance, chapel
attendance and work habits through the citizenship process. Prefects, class teachers, Homeroom Mentors,
Deans and Senior Leadership Team can nominate students for citizenship. We encourage and recognise a
student’s positive growth and change.
Our restorative practice and pastoral support system help us to positively influence student behaviour and
to avoid escalation of conflict. To do this it is important to establish effective relationships between
students and their Homeroom Mentor, their Dean, classroom teachers, Boarding staff and the Senior
Leadership Team. Staff will actively discuss breaches of behaviour with students when they arise in the
classroom, around the school, boarding houses or at sport etc. Restorative practice seeks to ‘heal the
harm’ and ‘put right the wrongs’ - Thorsborne and Vinegrad 2008. Students are taught valuable life skills
and gain an understanding in effective and honest communication, the importance of accountability and
problem solving in order to actively ‘repair the harm’ alongside a sincere apology.
To ensure all students feel safe and valued, and are able to learn and develop personally, there are very
clear expectations as to student behaviour and consequences for those who do not meet these
expectations. Restorative conferencing is used in the first instance and consequences will also be issued
for inappropriate, unacceptable or repeated behaviour. Natural consequences may include appropriate
service or making up time lost. Restorative focus may result in the student coming up with her own
appropriate response.
17 | BOARDING HANDBOOK / 2020
If parties involved do not agree to partake in a restorative approach, a punitive consequence will be issued
by either the Dean or Deputy Principal. The Homeroom Mentor is notified of all unacceptable behaviour
and incident/indiscretion is logged onto KAMAR.
Code of Conduct in the Boarding House
All students must be able to live in a caring, positive, respectful, and supportive environment. At the start of
each term, House Supervisors work with students to form a ‘House Code of Conduct’ for students to follow.
In addition, a list of common standards of expected behaviour is on each Boarding House noticeboard.
Rights and Responsibilities
Each person has a RIGHT to: Students are encouraged to:
❖ Be treated as an individual • Accept individual differences
❖ Be treated with
understanding and kindness
• Treat others with understanding
• Be thoughtful of others
❖ Be treated with respect and
courtesy and be listened to
• Use polite language
• Treat others politely and with respect for their dignity
• Respect the authority of staff
• Disagree without being disagreeable
• Demonstrate emotional regulation
• Respect personal differences in others’ ability and ethnicity
• Listen respectfully to others
• Have regard and thought for others living within a communal
environment
❖ Be safe and secure • Observe safety rules
• Sign in and out when leaving school or boarding house
• Introduce all visitors to the House Supervisor
• Report bullying or harassment of other students
• Use social media appropriately and respectfully
• Refrain from teasing others or hurting their feelings
❖ Expect their property to be
safe
• Respect school property
• Respect others’ property
• Not steal, damage or destroy the property of others
• Hand in lost property
• Report theft
❖ Learn • Be punctual to prep
• Be prepared to complete prep
• Allow others to learn by being quiet in prep areas
• Listen attentively when spoken to
• Co-operate with staff
• Behave appropriately with conduct becoming of a Woodford House
student
Code of behaviour – Day School
Our school has a collaborative approach with active participation by students, staff, parents and the Boards
of Proprietors and Trustees.
18 | BOARDING HANDBOOK / 2020
All students
have the right
to:
Learn without being disrupted by others. No student has the right to interfere with any
other student's learning or a staff member's teaching programme.
Be treated courteously and respectfully.
Work in a clean and attractive environment. It is the responsibility of individuals and
groups within the school to leave classrooms and grounds in a neat and tidy condition.
Belong to a school that is held in high regard by the local community. It is the
responsibility of each individual to realise that she must contribute positively to the public
perception of Woodford House.
To expect one’s property to be secure.
All students
have
responsibilities
to:
Treat others with understanding and kindness and to respect differences in others.
Co-operate with teachers, student leaders, prefects and other staff.
Care for their own property and respect the property of others and to care for the school
environment.
The staff will:
Ensure students receive an exceptional education.
Academically encourage students to make an effort and take pride in their
achievement.
Set standards of discipline, direction and organisation that will allow students to
develop the skills necessary to meet any opportunities occurring socially.
Physically and culturally give students the opportunity to participate and personally
develop.
Socially help students develop a positive self image, encouraging self-discipline,
acceptance of responsibility and genuine concern for the welfare of others.
The School
undertakes to:
Provide a supportive environment that encourages restorative and positive
relationships between students, staff and parents.
Provide curriculum material that will develop appropriate social skills, positive
relationships and resilience.
Provide counselling to students in dealing with friendship issues, conflict resolution and
to those on the giving and receiving ends of bullying and harassment.
Classroom Protocol
To begin the
lesson:
All students must enter their classrooms quietly and prepare for the lesson.
When inside, stand silently until instructed by the teacher.
During the
lesson:
Raise hands to ask/answer questions.
Remain in seats unless teacher directs otherwise.
Only one person should be speaking at a time.
Be aware of others’ feelings by listening courteously.
Take part in the lesson without intimidating others.
From Year 10 plus your mobile phone may only be used as a learning device with
teacher permission.
To end the
lesson:
Continue working/remain seated until the teacher invites you to pack up and stand.
When instructed, stand behind your chair until you are permitted to leave.
Reminders:
The class stands when an adult enters the room.
Mobile phones and devices are only to be used when appropriate for learning.
If you are sent to another room, knock, address the teacher personally, not the
student/s.
Wait outside the room until the previous occupants leave.
Restorative Practice
Restorative practice is used to help students learn from their mistakes, rather than punitive approaches
that create resentment. Our strong restorative practice and pastoral support system help us to positively
influence student behaviour. Fundamental to this process is the relationship students have with their
House Supervisor. The House Supervisor regularly communicates with parents and caregivers. Assistant
19 | BOARDING HANDBOOK / 2020
Boarding Manager assist when needed and they are supported by Director of Boarding and Assistant
Director of Boarding.
In a school which incorporates restorative practice as part of its pastoral system, it is evident in all aspects of
the School community. Students are taught to develop skills and an understanding around topics such as
communicating feelings effectively and honestly, the importance of apologising, problem solving and
accountability.
Bullying Procedures
IS IT BULLYING?
NOT NICE
When someone says or does something unintentionally
hurtful and they only do it once... That is Not Nice
MEAN
When someone says or does something intentionally hurtful
and they do it once... That is Mean
BULLYING
When someone says or does something intentionally hurtful
and they keep doing it over a period of time, even when you
tell them to stop or show them that you are upset...
That is Bullying
Bullying is deliberate - harming another person intentionally.
Bullying involves a misuse of power in a relationship.
Bullying is usually not a one-off - it is repeated, or has the potential to be repeated over time.
Bullying involves behaviour that can cause harm - it is not a normal part of growing up.
Bullying includes regular deliberate harm to a personal group through the use of social media.
Where appropriate, the House Supervisor will resolve bullying issues through restorative practice. More
serious incidents warrant the student being involved in a restorative process with other key staff. The
boarding culture is one in which students look out for each other, are empathetic towards each other and
are considerate and respectful of each other. At all times, discretionary judgement will be applied.
An incident of bullying or harassment might be reported by a student, parent or by a member of staff.
Woodford House students are encouraged to act as an ‘up-stander’ not as a ‘by-stander’ to an incidence of
bullying.
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Consequences of Bullying while in Boarding
1. The staff member who observed the incident/ received a report of bullying will report this to the
Director of Boarding or Assistant Director of Boarding. All parties identified as being involved in a
bullying/harassment incident will then be interviewed by the Director of Boarding or Assistant Director
of Boarding. The Director of Boarding or Assistant Director of Boarding will discuss the incident with
the students involved, concentrating on acceptable behaviour and re-visit students’ rights and
responsibilities.
2. A second reported incident will be recorded by the Director of Boarding or Assistant Director of
Boarding and discussed with the Deputy Principal – Student Wellbeing. Parties who are involved in a
further incident will be interviewed by the Director of Boarding and parents informed. The situation
will be monitored and student progress reviewed. Further counselling may be recommended.
3. Students who continue to be involved in bullying will be interviewed by the Director of Boarding and
the Deputy Principal – Student Wellbeing together with their parents. Appropriate action will be taken.
Consequences of Bullying while at school
2. The staff member who observed the incident/received a report of bullying will report this to the Dean.
All parties identified as being involved in a bullying/harassment incident will then be interviewed by
the Dean. The Dean will discuss the incident with the students involved, concentrating on acceptable
behaviour and re-visit students’ rights and responsibilities. The incident will be reported to the
Homeroom Mentor and logged on KAMAR.
3. A second reported incident will be recorded by the Dean and discussed with the Assistant Principal –
Student Outcomes / Deputy Principal – Student Wellbeing. Parties who are involved in a further
incident will be interviewed by the Dean and parents informed and logged on KAMAR. The situation
will be monitored and student progress reviewed. Further counselling may be recommended.
4. Students who continue to be involved in bullying will be interviewed by the Assistant Principal –
Student Outcomes / Deputy Principal – Student Wellbeing together with their parents. Appropriate
action will be taken and logged on KAMAR.
Examples of online bullying include: Online bullying is different to bullying in person in
the following ways:
- Asking permission to take photos or record a
video.
- Sending abusive or threatening text or email
messages.
- Spreading rumours via email or posted on
social networking sites.
- Posting unkind messages or inappropriate
images.
- Sharing someone’s personal or embarrassing
information online.
- Imitating others online:
- someone stealing your child’s passwords or
getting into their accounts and changing the
information there;
- someone setting up fake profiles pretending
to be your child, or posting messages or
status updates from their accounts.
- Excluding others online:
- someone trying to stop your child from
communicating with others.
- Many people can view or take part in it. Messages
and images can be distributed quickly to a very wide
audience – for example, rumours and images can be
posted on public forums or sent to many people at
once.
- It’s often done in secret with the bully hiding who
they are by creating false profiles or names, or
sending anonymous messages.
- It can be persistent and difficult to escape – it can
happen any time of the day or night.
- It’s difficult to remove as it’s shared online so it can
be recorded and saved in different places.
- It’s hard for the person being bullied to escape if
they use technology often.
Research suggests that many student who are bullied
online are also bullied in person. If your child reports
online bullying, it’s important to check further to get
the full picture.
21 | BOARDING HANDBOOK / 2020
Tips if
your child
is being
bullied online:
1. Don’t take away their technology. Taking away your child’s laptop or mobile phone
can separate them from their peers and their support network.
2. Stay calm. Your child needs to be able to talk to you and know that you’ll be calm and
helpful.
3. Evaluate the situation. It’s important to know exactly what’s going on before you can
work out what to do next. Is it just a few thoughtless remarks, or is it something more
serious?
4. Understand how your child is being affected. Every child is different, and behaviour
that deeply affects one child may not necessarily affect another child. If your child is
upset about a situation, let them know that you understand and it’s okay to be upset.
5. Teach your child how to use the features available on most social networking
sites. For example, blocking and ‘unfriending’ people, and updating privacy settings.
6. Work through a plan together.
If your child is
experiencing online
bullying, you can
contact Netsafe
www.netsafe.org.nz
for help and advice
no matter what
your situation is.
Netsafe’s service is
free and
confidential.
To report an online incident or to get advice, contact Netsafe by:
• Calling toll-free on 0508NETSAFE (0508 638 723)
• Completing an online contact form
• Emailing [email protected]
Netsafe’s contact centre is available to help from 8am-8pm, Monday to Friday and 9am-
5pm on weekends.
Remember: Any incidents involving serious assault or child abuse must be referred
to the New Zealand Police and/or the Ministry for Vulnerable children, Oranga
Tamariki.
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Behaviour Management Plan - Boarding
1. Low Grade Minor
incidents/indiscretion
2. Mid Grade More Serious
incidents/indiscretion
• Mini Chat
• Possible contact home
• Support elicited
House
Supervisor
Assistant Director of Boarding
or Director of Boarding • Share at Boarding meeting
• May be shared with Deans in
Pastoral meeting
• Teacher or House Supervisor Mini Chat
Pastoral Issue Academic Issue
Head of
Department Dean
Homeroom Mentor
Patterns Discuss via:
Boarding meetings
• Deans (Thursday meetings) or
• Pastoral (Wednesday meetings)
Restorative Conversations / Meeting may be
required, with agreement reached
Staff in charge
to contact home
Appropriate natural justice consequence
decided eg service, time made up, daily
report, letter etc. Punitive consequence if
appropriate and followed up by appropriate
staff.
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Assistant Boarding
Manager
Director of Boarding
3. High Grade Very Serious
incidents/indiscretions
• Support Required
Follow school discipline process or
boarding discipline process
Dean
Senior Leadership Team
Investigations
– get statements from all involved/impacted
Parents contacted
– meeting arranged Outside Agency
– involved if necessary
Step by step Behaviour Management
action plan implemented
Assistant Principal – Student Outcomes/
Deputy Principal – Student Wellbeing
Principal Boarding – Board of Proprietors
Day School – Board of Trustees
Director of Boarding
Restorative Conference
Natural justice and/or punitive justice
consequences as appropriate
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Behaviour Management Plan - Day School
1. Low Grade Minor
incidents/indiscretion
2. Mid Grade More Serious
incidents/indiscretion
• Teacher Mini Chat
• Possible contact home
• Support elicited
Homeroom
Mentor
Head of
Faculty
Dean
Pastoral Meeting • Share at Pastoral for advice
• Look for patterns
• Teacher or House Supervisor Mini Chat
Academic Issue Pastoral Issue
Head of
Faculty Dean
Homeroom Mentor
Patterns Discuss via:
• Deans (Thursday meetings) or
• Pastoral (Wednesday meetings)
Restorative Conversations / Meeting may be
required, with agreement reached
Staff in charge
to contact home
Appropriate natural justice consequence
decided eg service, time made up, letter etc.
Punitive consequence if appropriate and
followed up by appropriate staff.
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Assistant Boarding
Manager
Director of Boarding
3. High Grade Very Serious
incidents/indiscretions
• Support Required
Follow school discipline process or
boarding discipline process
Dean
Senior Leadership Team
Investigations
– get statements from all involved/impacted
Parents contacted
– meeting arranged
Outside Agency
– involved if necessary
Step by step Behaviour Management
action plan implemented
Assistant Principal – Student Outcomes/
Deputy Principal – Student Wellbeing
Principal Boarding – Board of Proprietors
Day School – Board of Trustees
Director of Boarding
Restorative Conference
Natural justice and/or punitive justice
consequences as appropriate
24 | BOARDING HANDBOOK / 2020
Behaviour Management Protocol - Day school
For low grade minor incidents/indiscretions* the following process is followed:
Step 1
A restorative mini chat with staff member and student. Incident logged and recorded on KAMAR.
Homeroom Mentor notified when warranted. Where uniform and jewellery is being worn
incorrectly, the item is removed or addressed by the student.
Step 2
A restorative with staff member and student. Homeroom Mentor notified and meeting recorded
on KAMAR. Where uniform is being worn incorrectly, the item is confiscated for safe keeping by
the staff member. Where prep or class behaviour is an issue, the Head of Faculty is informed.
Step 3
If another discussion is required with staff member, the Homeroom Mentor or the Head of
Faculty will refer the matter to the Dean because of the pattern of unacceptable behaviour.
Contact with home is made and an incident logged on KAMAR.
Step 4
Dean interviews the student (the Homeroom Mentor may be present) and a follow up course of
action is agreed upon. Dean contacts home and logs events on KAMAR. A formal restorative
meeting may be organised depending upon the nature of the indiscretion.
Step 5 Referral to Assistant Principal – Student Outcomes / Deputy Principal – Student Wellbeing.
*Low grade minor incidents/indiscretions include not wearing correct uniform, inappropriate behaviour in
class, Chapel or Assembly, incorrect use of a personal device, not coming to class with the correct
equipment, failure to complete prep, leaving without permission, repeated lateness, attendance and
punctuality issues, etc.
Consequences of Unacceptable Behaviour - Boarding
Mid Grade / More Serious and High Grade / Very Serious incidents / indiscretions
Woodford House operates a duel process of restorative and, if necessary, punitive behaviour management
systems. Whilst the restorative approach seeks to “heal the harm” or right the wrongs it will also usually
result in some form of natural justice. Natural justice would see the wrong doer undertake some form of
consequence.
Mid grade or more serious incidents/indiscretions will be dealt with by the appropriate parties in a timely
fashion.
Minor incidences/indiscretions
These will be dealt with by House Supervisors and Director of Boarding. e.g. dropping rubbish, out of
room at lights out, failing to sign out, wearing incorrect dress, untidy room, failure to hand in electronic
devices, failure to be at breakfast before 7.45am, use of inappropriate language. Minor
incidences/indiscretions result in house duties of varying length depending on the degree and/or
frequency of the incidence/indiscretion. In some cases, the Director of Boarding will contact parents and
inform the Senior Leadership Team of patterns of misbehaviour.
More Serious incidences/indiscretions
These will be referred immediately to the Assistant Boarding Manager and the Director of Boarding for
investigation, consequences and communication to parents. Very serious instances of these offences will
be referred directly to a member of the Senior Leadership Team for action. Examples of these offences
include being off the school site without permission, disrespect to any member of Staff, inability to
regulate emotion and behaviour and damage to property, not signing in visitors.
Very Serious incidences/indiscretions
These will be referred immediately by the Director of Boarding to the Senior Leadership Team. Examples
of these offences may include, being off the School site without permission; possession and use of
dangerous goods; possession use or supply of illegal substances (any non-prescription drugs are not
25 | BOARDING HANDBOOK / 2020
permitted); possession, use or supply of alcohol; serious or continued acts of violence or bullying; stealing
or receiving stolen goods; young males in students’ bedrooms.
Consequences of Very Serious incidences/indiscretions
Immediate referral to the Principal who, with the Director of Boarding and the Deputy Principal – Student
Wellbeing, will investigate the matter and inform parents or caregivers. Courses of action open to the
Principal include referral to the Police, standing down or suspension from the Boarding House resulting in
the student being asked to appear before the Board of Proprietors’ Disciplinary Committee where they will
decide the future of the student in the Boarding House or they may prescribe other consequences.
• The Principal may decide to not grant requested leave mid-week and/or weekends depending on the
offence. This can apply to weekly as well as full boarders.
• This is not an exhaustive list but an indication of possible offences and likely consequences.
Examples of natural justice consequences.
These serve as examples of consequences for minor infringements. Different incidents/indiscretions will be
treated in a similar manner.
Inappropriate use of
social media
Restriction of use and confiscation of all phones and electronic devices.
Restriction of involvement in social activities. eg socials, school ball, sports
events, camps, EOTC. Referral to School Counsellor for emotional
regulation strategies.
Time wasted eg prep not
done, unsettled in classroom,
assignment not completed to
a satisfactory standard
Completion of outstanding task or responsibility.
Uniform Infringement
eg jewellery, incorrect footwear,
wearing of nail polish, make-up
Item corrected as soon as possible. Warning issued. Working with the Lost
Property Cleanup Team. Item confiscated for up to a term depending on
the pattern of behaviour. Contact home.
Truancy from boarding or
Chapel
Attendance Report, Chapel service, service to boarding houses. Health
Centre service. Service for VPA / Sports / Homeroom Mentor / Deans /
Kitchen / grounds / boarding staff.
Punitive Consequences
Restriction on the use or confiscation of mobile phones and other devices.
Prevented from attending social / sports events / camps / EOTC opportunities / Ball / Leavers’ function
or other age appropriate school events.
Daily report to Boarding / Dean / SLT member.
Temporary supervised withdrawal from class.
Withdrawal from non-classroom activities eg interval/lunchtime/boarding activities.
Study / Year 13 / driving privileges revoked.
Parent / SLT / Principal meeting.
Board of Proprietors and Board of Trustees Disciplinary Meeting.
Consequences of Unacceptable Behaviour - Day School
Mid Grade / More Serious and High Grade / Very Serious incidents / indiscretions
Woodford House operates a duel process of restorative and, if necessary, punitive behaviour management
systems. Whilst the restorative approach seeks to “heal the harm” or right the wrongs it will also usually
result in some form of natural justice. Natural justice would see the wrong doer undertake some form of
consequence.
Mid grade or more serious incidents/indiscretions will be dealt with by the appropriate parties in a timely
fashion.
26 | BOARDING HANDBOOK / 2020
Further information
More serious incidents/indiscretions are referred to either the Head of Faculty, Dean, Assistant Principal –
Student Outcomes or Deputy Principal – Student Wellbeing in the first instance. Where deemed
appropriate, other people may be included in the process. For example, parents or caregivers, the School
Psychologist, Principal, Police or external agencies. In the case of very serious discretions, the matter will
be referred to the Board of Trustees for day school and the Board of Proprietors for boarding.
Examples of natural justice consequences.
These serve as examples of consequences for minor infringements. Different incidents/indiscretions will be
treated in a similar manner.
Inappropriate use of social media
Restriction of use and confiscation of all phones and electronic
devices. Restriction of involvement in social activities. eg socials,
school ball, sports events, camps, EOTC. Referral to School
Psychologist for emotional regulation strategies.
Time wasted eg prep not done,
unsettled in classroom, assignment not
completed to a satisfactory standard
Completion of outstanding task or responsibility.
Uniform Infringement
eg jewellery, incorrect footwear, wearing
of nail polish, make-up
Item corrected as soon as possible. Warning issued. Working
with the Lost Property Cleanup Team. Item confiscated for up to
a term depending on the pattern of behaviour. Contact home.
Truancy from Homeroom or Chapel
Attendance Report, Chapel service, extra servery duty. Health
Centre service. Service for VPA / Sports / Homeroom Mentor /
Deans / Kitchen / grounds / boarding staff.
Day School Punitive Consequences
Restriction on the use or confiscation of mobile phones and other devices.
Prevented from attending social / sports events / camps / EOTC opportunities / Ball / Leavers’ function
or other age appropriate school events.
Daily report to subject teacher / Dean / SLT member.
Temporary supervised withdrawal from class.
Withdrawal from non-classroom activities eg interval/lunchtime.
Study / Year 13 / driving privileges revoked.
Parent / SLT / Principal meeting.
Board of Proprietors and Board of Trustees Disciplinary Meeting.
Drugs, Tobacco, Alcohol and Vaping
These are not permitted in any circumstances. Students are warned that, apart from putting their own
health and the health of others at risk, any violation will be treated as a most serious matter and in the
case of drugs, the incident is likely to be handled by the Board of Proprietors for boarding and Board of
Trustee for the day school as well as the Police.
See Policy on Smoking NAG 5 and Policy on Smoke Free Environment NAG 6.
Boundaries for Boarders The boundaries are Morea gates, the fence line that is along the back of the Gymnasium to the Sports
Pavilion, Iona Road gates, driveway, and this side of the swimming pool. Students are not allowed beyond
the bollards at the front of Woodford House after prep. Please refer to the Woodford House Map.
27 | BOARDING HANDBOOK / 2020
Calendar Term Dates 2020 Term 1
Year 7-13 students Monday 3 February – Thursday 9 April 2020
Current and new Year 11-13 (senior) boarders can arrive to their Boarding
Houses from 4.00pm on Sunday 2 February.
Current Year 7-10 (junior) boarders can arrive from 4.00pm on Sunday 2 February.
New Year 7-10 (junior) boarders and day students arrive in the morning of
Monday 3 February – time to be advised.
Waitangi Day Thursday 6 February and Friday 7 February 2020 - Boarding houses remain open
and fully staffed – activities organised. No day school.
Big Weekend In Friday 14 February after school until Monday 17 February in the morning before
school – all boarders
Mid-term Exeat Saturday 14 March – Monday 16 March 2020 - School and boarding houses closed.
Term 2
All students Tuesday 28 April – Friday 3 July 2020
Mid-term exeat Saturday 30 May – Tuesday 2 June 2020 - School and boarding houses closed.
Term 3
All students Monday 20 July – Friday 25 September 2020
Mid-term exeat Saturday 29 August – Tuesday 1 September 2020 - School and boarding houses closed.
Term 4
All students Monday 12 October – Wednesday 9 December 2020
Mid-term Exeat Friday 23 October – Monday 26 October 2020 - School and boarding houses closed.
Careers and Vocational Guidance The Careers Adviser is always available to discuss your daughter’s subject choices, tertiary courses and
other related careers information. Parents are welcome to arrange meetings with Mrs Pam Knight to
discuss subject/career options regarding their daughter/s. In addition to this, many other careers activities
are organised.
Cars Woodford House runs a high trust model. If students have breached their responsibilities, they will
lose their privilege to drive. Failure to meet expectations will see them lose this privilege and parents
or caregivers will be informed.
• Year 12 and 13 students may apply to drive to school.
• The ability to bring a vehicle to school is regarded as a privilege. This privilege may be withdrawn by
Woodford House if a student infringes any of these Student Vehicle Guidelines or any relevant statutory
requirements, while driving to or from school or a Woodford House activity.
• The School will not be responsible or liable for any damage to cars parked on school property.
• Students who have obtained a full licence will also require parental approval to carry other students as
passengers.
• Students must abide by the NZTA rules for Restricted and Full Licence holders. The School will strictly
enforce this.
28 | BOARDING HANDBOOK / 2020
Student Vehicle Rules
These rules apply to all students who drive a vehicle to Woodford House. The aim is to ensure the safety of
drivers, passengers, and other road users, and to promote courtesy and respect towards our neighbours.
They apply to all students, including boarders who have their own vehicles at school.
The ability to bring a vehicle to school is regarded as a privilege. This privilege may be withdrawn by
Woodford House if a student infringes any of these Student Vehicle Guidelines or any relevant statutory
requirements, while driving to or from school or a Woodford House activity.
All students who apply to drive a vehicle to school must bring their licence to be photocopied at the
Administration Office when they complete a driver request form or when they change the status of their
licence; from restricted to full. The driving permit is to be displayed on the dashboard at all times when the
car is parked in the Woodford House grounds. A Driver Request Form (available from the Administration
Office) must be filled out annually and signed by a parent or caregiver.
Students are not to use their own vehicle for EOTC activities.
Students who have obtained a full licence will also require parental approval to carry other students as
passengers.
For Health and Safety requirements this approval must be given on the Vehicle Use Identification Form for
sport and other school related trips.
Students with a restricted licence may not carry Woodford House students as passengers, even if the
passenger has a current full licence. Restricted drivers who wish to transport younger sisters to and from
school in extenuating circumstances must apply for an exemption. Application forms are available from the
Automobile Association. Exemptions are considered by the LTSA on a case by case basis.
Student parking is to be in the Gymnasium carpark only.
Cars may not be used during the School day. The School will not be liable for any damage to cars parked
or driven on school property at any time. Students are expected to drive slowly and considerately along
the narrow access of Hodge Terrace. We ask that parents reinforce these principles with their daughters.
Please note that a new permission form must be completed every year.
Any changes in licence conditions or vehicles being brought to school must be communicated to the
Assistant Principal- Student Outcomes so records can be updated.
Students must abide by the road rules in all respects, particularly in relation to carrying passengers.
Members of the public who complain about student driving or parking will be encouraged to lodge a
complaint with the Police either directly or via the *555 system.
All Students Requesting to Drive
• All students who apply to drive a vehicle to school must bring their licence to be photocopied at the
Administration Office when they complete a driver request form or when they change the status of their
licence from restricted to full. The driving permit is to be displayed on the dashboard at all times when
the car is parked in the Woodford House grounds. A Driver Request Form (available from the
Administration Office) must be completed annually and signed by a parent or caregiver.
• Year 13 boarders may bring a motor vehicle to school and if they have their full licence they may also
carry passengers if they have written permission from their parent/caregiver and the parent/caregiver of
the intended passengers. Car keys are to be handed to the House Supervisor.
General Car Use Information
• Any changes to individual driving circumstances or car and licence details must be reported to the
Administration Office and the Boarding Office immediately.
29 | BOARDING HANDBOOK / 2020
• Car keys will be held at the Boarding office. Your daughter will be asked to sign her keys out when
taking her car and return their keys back to the Boarding Office when signing back in. If students do
not strictly adhere to this privilege, they will not be able to bring their car to school.
• Restricted drivers who wish to transport younger sisters to and from school in extenuating
circumstances must apply for an exemption. Application forms are available from the Automobile
Association. Exemptions are considered by the LTSA on a case by case basis.
• Cars may not be used during the school day. The School will not be liable for any damage to cars
parked or driven on school property at any time. Students are expected to drive slowly and
considerately along the narrow access of Hodge Terrace. We ask that parents reinforce these principles
with their daughters. Please note that a new permission form must be completed every year.
• Students on weekend leave are under the legal responsibility of their parents who have approved the
weekend arrangements; this includes all driver/passenger responsibility according to the New Zealand
driving laws.
• All day students and boarders are to use the gymnasium carpark.
Year 12 Boarders
• Year 12 boarders may only travel to school and return home again when permission has been
requested in writing by the parents, and granted by the Assistant Principal – Student Outcomes, (use
the form available from the Administration Office).
• In every case, students must sign in and out of the Boarding House accurately.
• During Examination Study Leave at the end of the year any Year 12 student staying in the Boarding
House may apply to use their car. These specific conditions will be discussed and agreed upon after the
parents and the Director of Boarding have established the car use guidelines. This will be arranged
individually for each student.
Year 13 Boarders
• Boarders are able to use their car after school when permission has been granted by the Director of
Boarding.
• In every case, students must sign in and out of the Boarding House accurately.
• Year 13 students who have study Period 5 on Friday afternoon may, at the discretion of both the Dean
(academic progress) and the Director of Boarding (room clearance) leave for home at this time. They
must sign out of their Boarding House and at the Administration Office.
• They may use their own car to transport themselves for any school associated activities, as long as
written permission has been requested by the parents and granted by the Assistant Principal -
Student Outcomes.
Catering Orton Tailored Cuisine brings professionalism and a focus on excellence to the provision of meals for both
boarders and day students. Their mission is to be the best in the business, providing fresh food, friendly
staff and satisfied customers. Suppers are provided and extra snack food is available on request to the
Boarding Office. Please inform the School Nurse of special dietary needs at the start of each year or as
needs change so we can be responsive. The nurse will liaise with the kitchen. Forms for special dietary
requirements must be completed and signed by parents or caregivers.
Cellphones Cellphones are subject to the same policies as other devices in the School in regards to security and digital
citizenship. All cellphones must be clearly named and students are required to adhere to the cellphone
rules for each boarding Year Level. Misuse of the phone or failure to follow staff instructions will result in
30 | BOARDING HANDBOOK / 2020
disciplinary consequences such as confiscation or restricted use of the device. Girls will always be able to
have the ability to contact home via boarding house and Boarding Manager phones.
Year 7-9 students’ phones must be handed into the House Supervisor on Sunday evenings. Students are
encouraged to devote their free or spare time to building relationships with each other through socialising
without their phones or devices. Students will have use of their phone for off-site outings, where
appropriate.
Year 10 students must hand in their phones for prep and they are collected before bedtime. This also
applies to students in Year 11 for part of the year. Year 12 and 13 students’ phones will only be collected if
use of the phone interferes with their study or if it is a disruption to staff or students.
Cellphones during the school day
Woodford House is mindful of the role cellphones play in personal security and allow their use during the
day for senior students. However, the following conditions are non-negotiable:
• Cellphones must be on mute and may not be used or seen during assembly or Chapel or class
• Are the responsibility of the student
• Must not be used in the classroom without teacher permission
• For Years 7, 8, 9, cellphones can be used before or after school.
Inappropriate use will result in confiscation/restriction.
Chapel During the School year there are a number of special Chapel services which students are expected to
attend. The most important are the Founders’ Day Service, St Francis Day Service, the Woodford House
Confirmation Service (held in School Chapel). Please note that the community church service is compulsory
for all students. This usually takes place annually at St John’s Cathedral in Napier.
All students must attend two Chapel services per term. All services will be communicated to parents in
advance to students and will include at least one mid week chapel opportunity per term. It is each
student’s responsibility to make sure her name has been marked off on the Chapel Roll at the end of each
service. Parents and siblings are warmly invited and encouraged to attend Chapel services.
We ask for parent support of the Special Character of the School.
Chaplain
The School Chaplain, Mrs Raewyn Hedge, has a key role in the formation and expression of the Woodford
House Special Character. She is responsible for the spiritual development of both staff and students and
works as a member of the Pastoral Care Team. She leads services in the Chapel during the week and on
Sundays, and seeks to provide a Christian attitude and a prayerful response to current affairs and local
issues. She is also responsible for Religious Education throughout the School.
An important part of Mrs Raewyn Hedge’s role is the training and support of the Chapel Team in the
preparation, leadership and administration of Chapel services.
Opportunities are offered each year, in consultation with parents, for Baptism and Confirmation, and the
Chaplain provides the appropriate preparation and support for each candidate.
Chapel services are Anglican in character, reflecting the School’s on-going relationship with the Anglican
Church in Aotearoa.
31 | BOARDING HANDBOOK / 2020
Co-Curricular Life Students have the opportunity to participate in a wide variety of sports and cultural activities at Woodford
House. All students are strongly encouraged to participate in at least one co-curricular activity as
involvement will assist with connection with the School community, friendships and improving academic
performance. They are also an ideal way to make new friends and use leisure time constructively.
Co-curricular activities at Woodford House incorporate both the performing arts and sport cornerstones of
the School.
All students will be required to take part in at least one co-curricular activity in the summer and winter
terms and students are encouraged to take part in at least one regular physical activity.
All students are strongly encouraged to participate in activities, as involvement will assist with connection
with the school community, friendships and improving academic performance. There are more than 30
sporting and cultural opportunities available to Woodford House students.
Recent studies indicate that students who get actively involved in a variety of experiences at school are
most likely to enjoy success and develop a positive self-image and attitude that translates into success in
other aspects of their lives. However, parents and the School need to guard against students over-
scheduling or over-committing to co-curricular activities as this can increase stress.
Students will be free to choose the number and type of activities they wish to participate in during their
co-curricular hours from both sport and performing arts options.
Students are asked to choose options that will support a balance with other cornerstones and will allow a
commitment to their chosen teams. Some physical activity is strongly encouraged to be part of a student’s
personal programme. A flexible activity programme will be designed for students who opt into a ‘non’
physical activity.
The only compulsory activities are House Music for Years 7-13 in Term 2, House Drama for Years 7-10 in
Term 4 and Lifesaving for Years 7–10 in Term 1.
Seniors may opt out in Term 4 to concentrate on their academic programme.
It is accepted that an extra commitment of rehearsal time will be required prior to major performances and
events in the arts or sport and this needs to be allowed for when planning the year’s commitments.
Performing Arts
The Performing Arts play a vital part in school life, adding vibrancy and colour to the overall Woodford
House experience. Through participation in performance groups, students develop skills in teamwork and
self-discipline, which positively impacts on other areas of their school and personal lives.
All students are encouraged to participate in this cultural cornerstone and a range of activities in Music,
Drama and Dance are offered, which provide enjoyment and stimulation for beginners through to the
highly advanced, including exposure to professional touring productions and workshops in all disciplines.
Please see Appendix E for full details on cultural activities.
Performing Arts activities
These activities generally follow a co-curricular timetable published at the beginning of the year. In the
event of a clash, students will have to choose.
Term 1
School/Senior production, Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close),
Chamber Music, Orchestra, Rock Band, Jazz Band, Kapa Haka, Shakespeare Globe Centre NZ Festival,
Technical Theatre Team, Improvisation Group.
32 | BOARDING HANDBOOK / 2020
Terms 2 and 3
School/Senior production, Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close),
Chamber Music/Flute Choir, Orchestra, Rock Band, Jazz Band, Kapa Haka, Technical Theatre Team,
Improvisation Group.
Term 4
Dance, Chapel Choir, Choir, Year 7 and 8 Choir, a Capella Ensemble (Up Close), Chamber Music/Flute Choir,
Orchestra, Rock Band, Jazz Band, Kapa Haka, Technical Theatre Team, Improvisation Group.
Sport
Current international evidence sourced by the New Zealand Secondary School Sports Council highlights
that participation in sport has a clear impact on academic achievement, healthy lifestyles, citizenship, social
responsibility, confidence, self-esteem and pride.
Sport Teams
These activities generally follow a co-curricular timetable published at the beginning of the year. In the
event of a clash students will have to choose.
Term 1
Adventure Racing, Athletics, Cricket, Cross Fit, Diving, Futsal, Hockey – Summer, Netball - Summer,
Orienteering, Strength and Conditioning, Swim Squad, Tennis, Triathlon, Touch, Volleyball, Yoga, Zumba.
Terms 2 and 3
Badminton, Basketball, Football, Hockey, Netball, Shooting, Squash, Strength and Conditioning, Yoga,
Zumba.
Term 4
Athletics, Cricket, Cross Fit, Futsal, Hockey – Summer, Netball – Summer, Orienteering, Strength and
Conditioning, Tennis, Touch, Volleyball, Yoga, Zumba.
Organisation for After School activities
• Each week the team sports are organised through the Sports Department. Transport to the various
venues is organised for the students, either school minibus or a bus is provided.
• Students are personally responsible for ordering their evening meal if their sports team does not return
to school by 5.30pm. The students can either order a packed dinner to take with them, an early dinner
or a late dinner to have on their return.
• If a large group returns late, the Sports Department will organise late dinner.
33 | BOARDING HANDBOOK / 2020
Communication Chart in the Day School
When I need
information on: I should first call: I should next call: I should finally call:
My daughter’s
academic
performance
Homeroom Mentor House/Intermediate
Dean
Deputy Principal – Teaching
and Learning
Classroom activities
and concerns Homeroom Mentor
House/Intermediate
Dean
Deputy Principal – Teaching
and Learning
Curriculum Teacher Head of Faculty Deputy Principal – Teaching
and Learning
General Calendar Administration
Office Dean
Deputy Principal – Student
Wellbeing
My daughter’s
pastoral care Homeroom Mentor
House/Intermediate
Dean
Deputy Principal – Student
Wellbeing / Assistant Principal –
Student Outcomes
Sports/Cultural Administration
Office
Director of Performing
Arts or Director of Sport
Assistant Principal – Student
Outcomes
After school sports Sports Coach Director of Sport Director of Sport
Attendance and
reporting absence
Administration
Office Dean
Assistant Principal – Student
Outcomes
Leave Senior Leadership
Assistant (one day)
Principal’s Assistant
(two plus days)
Deputy Principal – Student
Wellbeing
Boarding Boarding Director of Boarding Deputy Principal – Student
Wellbeing
34 | BOARDING HANDBOOK / 2020
Communicating with Woodford House
Principal - Mrs Julie Peterson
Email: [email protected]
Principal’s Assistant Direct Dial (06) 873 0705
Deputy Principal - Student Wellbeing: Mrs Stephanie Russell
Email [email protected]
Direct Dial (06) 873 0708
Responsibilities Deputising for Principal, day to day school management; term events
planning; student pastoral care; student guidance and counselling; parent
liaison regarding pastoral care and arts; serious discipline issues; support
for Director of Boarding.
Deputy Principal – Teaching and Learning: Mr Paul Dine
Email [email protected]
Direct Dial (06) 873 0709
Responsibilities Deputising for Principal, Teaching and learning programmes; curriculum
management; NZQA; reports; examination timetables; staff professional
development, parent liaison regarding teaching and learning and sports.
Assistant Principal – Student Outcomes: Mrs Rachel Roberts
Email [email protected]
Direct Dial (06) 873 0700
Responsibilities Daily management as part of the SLT, term events and planning, parent
liaison concerning pastoral care and sports, student pastoral care and
academic monitoring, discipline, uniform, vehicle and attendance issues,
support for Deans.
Director of Boarding - Mrs Kelly Ives
Email [email protected]
Direct Dial (06) 873 0724
Mobile 021 244 8548
Director of Global Education - Ms Gabrielle Nguyen
Email [email protected]
Direct Dial (06) 873 0700 extn 870
Director of Performing Arts - Ms Joanna Cakebread
Email [email protected]
Direct Dial (06) 873 0700 extn 879
Director of Sport - Mr Alex Nixon
Email [email protected]
Direct Dial (06) 873 0704
Deans
Year 7/8: Miss Sophie Davies [email protected]
Frimley: Mr Andrew Plant [email protected]
Rouncil: Mrs Annabel Flynn [email protected]
Tauroa: Mrs Annette Watson: [email protected]
Wallingford: Ms Lynn McKenna [email protected]
35 | BOARDING HANDBOOK / 2020
Absences
Should be reported to the Administration Office by calling (06) 873 0700 or by the School App. All phoned
absences must be followed up by a written note or email [email protected] for confirmation of
absence.
Accounts
For enquiries, please call Finance Administrator Jenny Thompson on (06) 873 0700 extn 802, or email
Arts
All enquiries regarding Performing Arts (VPA) can be made to our Director of Performing Arts on (06) 873
0700 extn 879. Messages can be left on the voicemail. Email [email protected]
Boarding House Contact Details
Director of Boarding: Mrs Kelly Ives Phone: (06) 873 0724
Email: [email protected] Mobile: 021 244 8548
Morea [email protected] (06) 873 0714
Woodford [email protected] (06) 873 0710
Nelson [email protected] (06) 873 0711
Richards [email protected] (06) 873 0712
Holland [email protected] Please contact Boarding mobile – 021 244 8548
The best time for parents to call House Supervisors on their direct line is between 7.30pm and 9pm.
Chaplain
Mrs Raewyn Hedge is available for consultation and spiritual guidance. Mrs Raewyn Hedge can be
contacted on (06) 873 0722 or mobile 021 0296 6563. Email: [email protected]
Health Centre
The School Nurse, Nurse Caryn Williams can be contacted on (06) 873 0702 from 8.15am to 2.45pm.
Messages can be left on the voicemail. From 2.45pm to 5pm please contact the Administration Office on
(06) 873 0700. Emails can also be sent to the Health Centre: [email protected]
Psychologist
A Psychologist, Dr Lee Knight is at school weekdays for consultation by appointment. The Psychologist can
be contacted through the Health Centre at [email protected] or by phoning the school
office at (06) 873 0700.
Sport
All sport enquiries should be firstly made to our Sports Co-ordinator, Briar Chalmers on email
[email protected] and then to our Director of Sport, Mr Alex Nixon, on (06) 873 0704
between 8am and 4.30pm. Messages can be left on the voicemail. Email: [email protected]
36 | BOARDING HANDBOOK / 2020
Communication from Woodford House Communicating effectively with our community is essential to a positive and ongoing relationship between
home and school. Communication is carried out in a number of ways at Woodford House.
Woodford House News
The latest news, events and student and staff successes can be found online:
● Website: : www.woodford.school.nz/news-events
● Facebook: www.facebook.com/woodfordhouseschool
● App: Download from the Apple or Samsung App Stores
Website
The Woodford House website is updated regularly and contains information about every aspect of school
life. There is a section on the website that is specifically for our parents. There you will find links to
Schoology, KAMAR, the School Calendar, Newsletters, Sporty and more. www.woodford.school.nz/parents
App
Access events, news items, useful links, contact staff members or notify the school of absences straight
from your mobile device. Subscribe to receive alerts so you can stay up-to-date. Download SchoolAppsNZ
through your device’s App Store and select Woodford House when prompted.
Calendar of Events
View all major events at Woodford House via the Online Calendar. This calendar also feeds through to the
App under the ‘Calendar’ tab. The Online Calendar has a filter function, making it easy to view events that
apply to your daughter/s’ year level/s only. Save events to your own online or email calendars, or print the
Term Calendar to help plan ahead. View the Online Calendar here: www.woodford.school.nz/calendar
Emails
Notices, letters and request for parent consent are sent to parents and caregivers via email. It is important
that the primary email contact address we have for you is one that you access on a daily basis. Please
contact the Administration Office if you change your email address: [email protected]
Facebook is an effective way to stay up-to-date with events, success stories, classrooms activities and
education outside of the classroom. We encourage our community to ‘Like’ the Woodford House Facebook
page and engage with us through comments, sharing and ‘liking’ posts.
https://www.facebook.com/woodfordhouseschool/
KAMAR Parent Portal
The KAMAR Parent Portal is our Student Management System where assessment, reporting and attendance
data must be recorded as per Ministry of Education guidelines. KAMAR enables parents to access individual
school records. Each account has a unique password to ensure protection of privacy. Access KAMAR through a
link from the Woodford House App or from the following website: https://kamar.woodford.school.nz
Newsletter - Inhouse
A digital newsletter that celebrates the learning and successes of both staff and students is emailed to
parents three times a year.
Schoology
Schoology is our Learning Management System. This online tool provides parents with a unique insight into
your daughter/s’ learning. This platform is not just about seeing your daughter/s’ contact information or
attendance data – it is about having access to what is happening at Woodford House on a daily basis,
including notices, events and general information. Schoology can be accessed via the Woodford House App
under the ‘links’ tab, or from the following website: https://app.schoology.com/home
37 | BOARDING HANDBOOK / 2020
Sporty
The Sporty website is updated on a regular basis with information about sports draws, online consent forms,
team registrations, policies and guidelines, events and much more. Visit www.sporty.co.nz/woodford
Text message/Emergency
In the case of an emergency or crisis, we will use text messages. It is important that we have the most up-to-
date mobile number for you. Please let the Administration Office know if you change your mobile number.
Tempus magazine
The Tempus magazine contains stories about all aspects of school life. It also shares stories about Old Girls
and provides thought leadership on education. This publication is posted and/or emailed to our
community.
Week Ahead Notices
A digital newsletter is emailed to parents each week. This includes key notices, updates or changes to
events for the weeks ahead. You can also access Week Ahead via the App under the ‘Week Ahead’ tab.
38 | BOARDING HANDBOOK / 2020
Curriculum Information Course Choices and Timetables
Years 7 - 9
All students in Years 7, 8 and 9 study a common range subjects, as outlined in the course overview on the
following page.
Year 10
All students in Year 10 study a common range of subjects and two, three or four chosen subjects. Course
information is provided in a booklet and available on the Woodford House Learning Management System
(Schoology) and the KAMAR Parent Portal in late Term 3.
Careers advice is part of the Year 10 programme, and the Careers Adviser is available for individual
interviews. Course choices should be made based on interest, ability and future career options.
Years 11 – 13
Course information is provided in a booklet with more details available on the Woodford House Learning
Management System (Schoology) and the KAMAR Parent Portal in Term 3. At Woodford House, the senior
timetable is, wherever possible, designed to meet student choices.
Students are given individual counselling to assist them to select a course suitable to their interests, talents
and future study and career plans. In January, after students receive their examination results they may
wish to modify their chosen course. They are invited in before the school term begins to do this with Head
of Faculties, Deans and the Senior Leadership Team. Only in exceptional circumstances will any changes
be considered more than three weeks after a course has commenced.
Course overview
This chart shows the courses taught at Woodford House and the year levels at which they are available.
Years 7 and 8 Year 9 Year 10
English English English
Mathematics Mathematics Mathematics
Science Science Science
Social Studies Social Studies Social Studies
Physical Education and Health Physical Education and Health Physical Education and Health
Religious Studies Religious Studies Religious Studies
Business Studies
Literacy Studies (LITS) Literacy Studies (LITS)
Language Studies
> French
> Spanish
> Te Reo Maori
> French
> Spanish
> Te Reo Maori
Drama Drama > Drama
Music Music Music
Visual Art Visual Art Visual Art
Technology Technology
> Product and Spatial Design
> Food and Nutrition
> Materials Technology
39 | BOARDING HANDBOOK / 2020
Level 1 Level 2 Level 3
English > English > English
> Media English
Mathematics
> Extension Mathematics > Statistics
> Calculus
> Mathematics > Mathematics
> Statistics
General Science
> Biology > Biology
Advanced Science > Chemistry > Chemistry
> Physics > Physics
Accounting > Accounting > Accounting
Economics > Economics > Economics
> Business Studies
Drama > Drama > Drama
French > French > French
Spanish > Spanish > Spanish
> Classical Studies > Classical Studies
Geography > Geography > Geography
History > History > History
Music > Music > Music
Visual Art
> Visual Art > Visual Art (Painting)
> Photography > Photography
> Communication Design > Communication Design
Product and Spatial Design > Product and Spatial Design > Product and Spatial Design
> Photography > Photography
Food and Nutrition > Food and Nutrition > Food and Nutrition
Materials Technology > Materials Technology > Materials Technology
Physical Education > Physical Education > Physical Education
Pathways > Pathways / Trades Academy > Pathways / Gateway
Recommended Prior Learning Advantage
Note: Please consult subject outlines carefully to establish the qualification Levels that are available for each
subject at the time of publication. Heads of Faculty reserve the right to alter the specific standards being
assessed so as to ensure that students have the best chance of success.
Examinations
Seniors have benchmark examinations (BME) in Term 3 in preparation for external examinations in
November.
Years 10 – 13 sit NCEA external examinations in November.
Juniors (Years 7 – 10) have formal examinations in Term 4.
Reporting
Term 1 - Years 7 – 9 students receive a diagnostic feedback report and Years 10 – 13 receive an interim
report.
Term 2 – All year levels receive a full report.
40 | BOARDING HANDBOOK / 2020
Term 3 - Year 11 - 13 students receive a summary report after the benchmark examinations, containing
advice for final external examination preparation.
Term 4 – Year 13 students receive a full and final end of school report. Years 7 - 10 students receive a full
report.
Daily Routine for the School
Times Monday Tuesday Wednesday Thursday Friday
8.20-9.20am Period 1 Period 1 Period 1 Period 1 Period 1
9.20-10.20am Period 2 Period 2 Period 2 Period 2 Period 2
10.20-10.35am Vertical Homeroom
(or Horizontal Deans
Time if needed)
Vertical
Homeroom
Student
House
Meeting
Vertical
Homeroom
Horizontal
Deans Time
10.35-10.55am Break Break Break Break
10.55-11.15am Chapel Assembly
Staff led
Period 3 Rotation of
Student led
Assembly or Year
level meetings
Chapel
11.20-12.20pm Period 3 Period 3 Period 3 Period 3
12.20-1.15pm Lunch Lunch Lunch Lunch Lunch
1.15-2.15pm Period 4 Period 4 Period 4 Period 4 Period 4
2.15-3.15pm Period 5 Period 5 Period 5
Terms 1-3 finish
2.45pm
Staff PLGs
2.45-3.30pm
Period 5 Period 5
Emergencies while in boarding In the case of a civil defence emergency, all students will remain at school until their parents can be
contacted to arrange to have them transported home safely. In the case of a medical emergency, such as a
pandemic, the Board of Trustees will determine whether to close either the entire school or just the
boarding houses, based on their assessment of the risk to the physical wellbeing of the School community.
Exchanges Woodford House offers annual exchanges with schools both in New Zealand and internationally. Year 7/8
students are offered this opportunity at St Hilda’s, Dunedin. Year 10 students can apply for the exchange
with Wilderness School, Adelaide, Australia and senior students may apply for the Harpeth Hall, Nashville,
USA exchange. Our most recent opportunity is for a senior student to experience our sister school in China,
Cheng Du Wanda No 7.
Education Outside the Classroom (EOTC) Consent - Education Outside the Classroom (EOTC) activities are categories from Levels 1 – 5.
Level 1 Off-site events in the local community (within 50km radius) taking one class period risk identified
and minimised Level 1 or 2 activities; cost less than $10. Events within school property with
minimal risk which has been identified and minimised.
Level 2 Off-site events in the local community (within 50km radius) for longer than one class
period/interval/lunchtime, finishing before 6.00pm; risk has been identified and minimised and cost
is less than $10. Parents can withdraw daughter from event.
Level 3 Off-site events finishing after 6pm; minimal risk identified and minimised. Parents are required to
give consent for participation in event.
41 | BOARDING HANDBOOK / 2020
Level 4 Part or all day higher risk activities assessed to be greater than that associated with the average
family activity – may involve but is not limited to skiing, water activities, valley and mountain
activities, being in the presence of heavy machinery and or chemicals. Parents are required to give
consent in all cases.
Level 5 Overnight events both residential and off site. Parents are required to give consent, in all cases.
Parental consent for Level 1 and 2 activities for 2020 will be part of the Parental Consent Booklet. Consent
for associated cost may require additional consent.
Parents will be notified of activities their daughter will be involved in for all Level 3 - 5 activities via the
school calendar, Week Ahead, letter or email. Consent, by Permission Click, will be required for these
activities before students may attend or participate.
Staff may choose to take students on short class trips during their lesson time to enhance the teaching
and learning experience providing that these are Level 1 activities with a cost of $10 or less. If there is a
greater cost, parents will be given the opportunity to withdraw their daughter from each specific activity.
Staff may take students on a short trip where other learning time is used as well as class time. Parents will
have the opportunity to withdraw their daughter.
The school reserves the right up until the date of the event to withdraw students from the event based
upon learning, pastoral and / or attendance concerns. These concerns will be communicated to parents
and reasons for the students withdrawal from the activity discussed.
Cost
Parents will be notified of the cost of all Level 1 to 5 activities over $10 and consent will be required for all
activities over $10 for day school activities and $30 for boarding activities. For activities that cost less than
this, parents will be asked to notify the School if they wish to withdraw their daughter for Level 2-5 activities.
Vans
School vans will be used where possible; however, hired vans or bus transport may be used as required.
Sporting and cultural activities
Sporting and cultural activities occurring on a regular basis, i.e. volleyball team games or the debating
team in a weekly competition will fall into a Level 1 category. Co-curricular involvement is compulsory at
Woodford House so costs associated with entry fees for regular competitions/ activities will be charged to
your school account. If activities are likely to finish after 6pm, students will be notified and will have the
opportunity to contact parents.
Additional events, like tournaments, will follow consent required under the Level 2 – 5 status with identified
costs.
Expectations
School rules apply to all EOTC activities i.e. use of electronic devices and behaviour will be treated
according to the School guidelines.
Examples of Level 1 – 5 Activities
Level 1 Business Studies class visiting a commercial premise in Havelock North during their class period.
Level 2 Junior debating team visiting a school in Napier for a debating afternoon.
Level 3 Senior basketball team participating in a tournament in Central Hawke’s Bay starting at 9am and
finishing at 10pm.
Level 4 Year 11 classes participating in an outdoor education day.
Level 5 Trip to the Wellington Arts Festival, staying for two days.
42 | BOARDING HANDBOOK / 2020
End of Term and Exeat Boarding houses close at 5pm on the last day of term and at exeat weekends. Students are expected to
arrange departure before this time as there will be no staff supervision after this time.
Nimon Buses only run during term time and exeats but not the beginning and end of term.
Airport and Intercity bus transfers can be arranged by the School with early communication to the
boarding office by email [email protected]
End of Term Arrangements
Boarders’ bedrooms must be cleaned at the end of term and will be inspected by the House Supervisor.
Bedrooms not left clean and tidy may incur consequences and accounts for professional cleaning issued.
Parents are asked to support this; taking responsibility and having respect for your own space is a valuable
life skill. Moreover, we want to ensure that all students return to a clean room each new term. The
Director of Boarding will issue students with a checklist of cleaning expectations.
Storage facilities are available for full boarders to leave ONE suitcase at school at the end of each term.
All boarders may leave a duvet and items which can fit into their wardrobe at school at the end of each
term. Everything must be taken home at the end of the year. The school takes no responsibility for any
item stored at school.
Equestrian Woodford House offers two exciting equestrian programmes for riders in Years 7-13, catering to all riding
levels from beginners to advanced.
The programmes, one for experienced riders and one for girls new to equestrian, have been designed to
develop the ambitions and goals of students to help them achieve on horseback and in their lives. Both
programmes are run at Golden Oaks Equestrian, a purpose-built equestrian centre in Havelock North.
As part of the Experienced Rider Programme, girls can keep their ponies at Golden Oaks and visit on a
daily basis.
For more information on the learn to ride programme and the full-service agistment coaching programme,
please email [email protected]
Facilities Available Boarders have access to all facilities such as the Gymnasium, Library and music facilities, provided
supervision is available, access has been approved and the facility is used safely.
A key for the Gymnasium is available from the Sports or Boarding offices.
Gymnasium
The use of the gymnasium is a privilege. Any misuse of the equipment or surrounding environment will
result in loss of this privilege.
• The Gymnasium must be left tidy, locked (including all windows); gear stored away, and lights turned
off. The key is available from the Boarding Office.
• During the week, students must wear correct PE Uniform when in the Gymnasium. During the weekend,
they may wear tidy mufti.
• Year 7 and 8 students may use the gym after hours if supervised by staff, GAP students, or senior
students for a boarding activity.
43 | BOARDING HANDBOOK / 2020
Year 9-10 Junior Students: Once they have signed a Gymnasium contract with the Sports Department
and have permission from the Director of Boarding, they are allowed to use the cardio equipment.
Students must workout with a partner. The weights area is out of bounds for Juniors due to health and
safety unless they have had a full induction by the Sports Department.
Year 11-13 Senior Students: Once they have signed a Gymnasium contract with the Sports Department
and have permission from the Director of Boarding, they are allowed to use the cardio equipment and the
weights room. Students must workout with a partner.
Sharing the Use of the Gymnasium: Juniors and Seniors must share the gymnasium equipment fairly.
No more than 20 minutes on one piece of equipment when others are waiting.
Swimming
Pool use for Boarders
• All students must be dressed in appropriate mufti style outer clothing before leaving the pool area (towels
are not suitable). After school and during the weekends the students can swim in mufti swimwear.
• Students must use their own towels when swimming in the pool. Not school bath towels.
• Students will be able to swim after school as regular supervision will be arranged for the students from
November in Term 4 until March in Term 1 (weather dependent).
Swim Groups and Supervision Rules – during daylight hours
Juniors - Years 7-10 → they must have an adult supervisor.
Seniors - Years 11-13 → to swim in groups of three (two girls must have their bronze lifesaving badge)
once permission has been obtained by a House Supervisor or Boarding Manager.
Swimming Pool Rules
• Swim caps should be worn at all times.
• Students may wear mufti togs during the weekends after Saturday sport.
• No shorts and T-shirts to be worn in the pool.
• After swimming, students must change in the pool changing rooms and leave the pool area fully
dressed, including shoes, with their togs and towels.
• Year 7-10 students can swim in groups of up to 20 provided they are supervised by a Lifesaving
Instructor or a staff member.
• Boarding Staff, and any other staff that pool supervise, will be given a CPR/Lifesaving refresher course
before the start of the year. Any staff member that is not prepared to enter the water in an emergency
must always have a student that has passed their Bronze Star/Pool Staff Award with them.
• Year 11-13 students who have gained their Bronze Medallion/Pool Staff Award may swim in groups of
no less than four provided they do not interfere with a lifesaving or diving group.
• All students must have Boarding Staff consent to swim after school and at the weekends.
• There will be no swimming during the School day when students are on Study Leave.
• When the pool is locked, it is locked for a reason, i.e. chemical imbalance - DO NOT CLIMB OVER THE FENCE.
• Anyone breaking these rules will be banned from the pool for the rest of the year.
• The pool is closed during Exeats and school holidays.
Weight Training Room
• This specialist room is for the use of Years 11-13 students who have been properly briefed by the
PE/Sports staff.
• Years 7-10 students may have access to the weight training room with permission from the Sports
Department and the Director of Boarding.
• During the week they must wear correct PE uniform. In the weekend they may wear tidy mufti.
• Other students may be given the opportunity after consultation with the Sports Department.
44 | BOARDING HANDBOOK / 2020
Fees and Finance See Appendix D for 2020 Schedule of Dues, Fees and Special Character Donations/Contributions (per term)
Fees have been averaged over the four terms and take into account seniors leaving early on
examination leave.
Disbursements - Incidentals and optional activity costs are accumulated by the School and invoiced to
parents monthly.
Sister’s Discount - A loyalty bonus will apply for second and subsequent sisters who attend Woodford
House at the same time.
Taxation Benefits - In most cases there will be taxation benefits to parents (ie a third of the donations
paid) for payment of the Special Character and Building Contributions. A charitable donation certificate
for taxation purposes is provided to parents by the end of April each year.
Examples of items on monthly accounts:
School Trips, Outings,
Concerts, etc As taken by individuals.
Personal Items Prescriptions, chemist supplies, uniform etc, as purchased by the students.
Day Student Medical Fees
$20 per term to cover on-site health services including unlimited access to
nurse and Psychologist. As well there are on-site facilities for visiting doctor,
physiotherapist.
Boarder Medical Fees $45 per term, includes unlimited consultations with visiting doctor and
Psychologist. Other Health Centre services are available on-site.
Daily Bus Transport For day students to and from school, charged once per term.
End of Term and Exeat Travel As required by boarders.
ICT Computer and Wireless
Network Fee (non curriculum
use) and Family Zone
Premium
$35 per term for boarders.
Family Zone Solution $10 per year for day girls (optional)
Printing (non curriculum use) As used by students. Printing through wifi is available. Parents should caution
their daughters about prudent use of this readily available print facility.
Casual meals
Day Students Casual Boarding Rates including meals $72.00 per night
Quotes for casual boarding of 3 weeks or longer should be referred to the Finance Administrator
Day Students Casual Dinners $15.00 per meal
Day Students Casual Breakfast $7.00 per meal
Due dates for payment
Invoices are emailed to parents each month for payment on the 20th for convenience, are to be paid by
Direct Debit.
You will have time between the receipt of the invoice and the 20th of the month to advise if any corrections
need to be made. Please contact the Administration Office on (06) 873 0700 or [email protected] if
you have any concerns.
Enrolment
Boarding Confirmation Fee – confirms a place in a Boarding House $300.00
Disbursements Deposit - This deposit is payable by each new student and is refunded
to the final account when the student leaves the School $400.00
Payment options – Based on 2020 year
There are three options for the payment of each term’s Dues, Fees and Contributions. Please note; if the entire
2020 year fees and donations are paid by February 28, 2020 a 2% discount will be applied. If the annual fees
are being paid by February 28, 2020 by credit card, the credit card surcharge will be reduced to 2%.
45 | BOARDING HANDBOOK / 2020
1. Standard Cycle (Payable by direct debit to Woodford House)
Date Charged Date Payable
Term 1 01/01/2020 31/01/2020
Term 2 01/04/2020 20/04/2020
Term 3 01/07/2020 20/07/2020
Term 4 01/10/2020 20/10/2020
The amounts requested are priced on the basis of payment being made on the due dates, set out
above. While every endeavour will be made to accommodate requests for a deferment, payment on
due date is requested.
2. Monthly payments by automatic bank transfers
Monthly payments (January to December) can be set up with your bank via automatic payments. This
will incur a termly administration fee. Monthly payments are as follows:
2020 – monthly amount
Boarders Day Students
$1,911.00 $817.00
Parents electing to pay fees monthly by Automatic Payment will still need to complete a Direct Debit
Authority for the payment of disbursements.
3. Payment by credit card
Payment can be made by credit card. This will incur a 3% surcharge to cover merchant service costs.
4. Woodford Equestrian
Equestrian fees are made up of a weekly adjustment fee, lessons on a user pays basis and transport costs.
Costs are charged per term.
5. Please note payment of accounts by cash is no longer accepted.
Withdrawing a student
A term’s notice must be given before the withdrawal of a student, otherwise a term’s charges as per
conditions in the Enrolment Contract will need to be paid.
Found Property Students are encouraged to take responsibility for their own gear. Unidentified or discarded gear or
uniform will be kept in the pool changing room – the Lost Property centre. Students need to collect their
gear immediately. They will be reminded on Schoology. Unclaimed possessions will be given to charity at
the end of each term. Please encourage your daughters to check lost property. Named possessions are
more likely to be claimed.
46 | BOARDING HANDBOOK / 2020
Governance of Woodford House As a state-integrated school, governance is the responsibility of two authorities: the Board of Proprietors
and the Board of Trustees.
The Board of Proprietors
Proprietors is responsible for:
Ownership and maintenance of 18 hectares of land and buildings
Preservation of Woodford House, and its Special Character
Boarding House operations
The Board of Proprietors seeks to maintain a balance of Personnel representing geographic, gender,
boarding, day student, rural and urban interests. Any parent who is interested in either joining the Board
of Proprietors, or promoting the candidature of another, is encouraged to advise a current Proprietor of
such interest, and should provide a CV in support. In this manner, a new Proprietor may be selected with
not only the required talent but also the willingness to serve.
The Board of Trustees
As a state-integrated school, Woodford House is governed by Part 33 of The Education Act 1989 and a
Deed of Integration, dated 22 December, 1998, between the Ministry of Education and the Board of
Proprietors.
The Board of Trustees governs the day school and is made up of:
• Five elected or selected parent representatives
• Up to four Proprietors’ representatives
• One elected staff representative
• The Principal
• One elected student representative
The e-mail addresses for confidential correspondence to both Boards, are: [email protected] and
[email protected]. Members can be contacted by phone. Please enquire at the Administration
Office for contact details.
The Woodford House Boards are committed to an ongoing programme of enhancing, upgrading and
modernising both our learning and residential environments.
Please refer to Appendix B for more information.
47 | BOARDING HANDBOOK / 2020
Health and Safety - Hazard Identification – for Boarding Students Woodford House is committed to maintaining a safe and healthy working environment for the safety and
health of our staff and visitors.
Health and Safety is everyone’s business and everyone is expected to share in our commitment to avoid all
accidents and incidents, which may cause personal injury, property damage or loss of any kind.
Every staff member and student is expected to act safely at all times to ensure their own welfare and that
of their fellow colleagues, peers and visitors to Woodford House.
We will ensure the safety of staff, students and visitors by:
• Providing and maintaining a safe working environment.
• Providing facilities for health and safety.
• Ensuring all plant and equipment is safe.
• Ensuring all staff and visitors at (or in the vicinity) of the place of work, are not exposed to unmanaged
or uncontrolled hazards.
• Developing and implementing emergency and evacuation procedures.
To achieve this, we will:
1. Systematically identify and control all hazards in our workplace. Where there are significant hazards we
will take all practicable steps to eliminate, isolate and / or minimise these hazards to prevent any injury
or damage.
2. Inform all staff and visitors of these hazards and the hazard controls.
3. Ensure all staff are properly trained and supervised.
4. Inform all staff and visitors of emergency and evacuation procedures.
5. Record all near hits, incidents and accidents in our workplace, and take all practicable steps to prevent
these events from happening.
6. Carry out planned self-inspections to monitor health and safety issues.
7. Ensure all staff are given reasonable opportunities to participate effectively in ongoing processes for the
improvement of health and safety in our workplace.
Should any staff or visitor to Woodford House suffer a Health and Safety incident or accident in our
workplace, please report to the Administration Office so we can process the improvement of our
environment to ensure everyone’s safety.
48 | BOARDING HANDBOOK / 2020
Health and Wellbeing Health Centre
The School’s Health Centre operates as an independent medical service. As such, the Registered Nurse,
General Practitioner and Psychologist are bound by law and the ethics of the medical profession.
Accordingly, student confidentiality is of utmost importance and would only be breached in accordance
with the Privacy Act 1993. Specifically, confidentiality could not be kept if it was necessary to prevent or
lessen a serious threat to public health or public safety; or the life or health of the individual concerned.
Anyone who feels unwell or needs first aid must report to the Administration Office before reporting to
the Health Centre during the day, or the House Supervisor after school.
If students are in the Health Centre beds they are to remain there until their House Supervisors collects
them at 3.15pm and takes them back to the Boarding House.
Boarding students who are not well enough to return to school following their illness or injury should be
cared for by parents or other caregivers until they have been medically cleared to return to school.
The Director of Boarding must be notified by the House Supervisor of all students returning to the
Boarding House following discharge from hospital. She will determine, based on the medical
documentation, whether the student’s medical condition can be managed within the Boarding House.
It is advised that all students have a Hawke’s Bay-based family, friend or guardian to be able to stay with at
short notice, due to an emergency situation/ illness or post discharge from hospital.
The Hastings Health Centre and The Doctors, Hastings are used for after-hours emergency care. A staff
member will always accompany the student, liaise with medical staff and inform parents. The School’s
Health Centre operates as an independent medical service. As such, the Registered Nurse, General
Practitioner and Counsellor and are bound by law and the ethics of the medical profession. Accordingly,
student confidentiality is of utmost importance and would only be breached in accordance with the
Privacy Act 1993. Specifically, confidentiality could not be kept if it was necessary to prevent or lessen a
serious threat to public health or public safety; or the life or health of the individual concerned.
Medical Care
All new boarders must have all the medical and hospital consent forms completed and returned before
they arrive at the Boarding House to take up their position. All boarding staff have First Aid Certificates
and training in emergency and non-emergency care.
In the event that your daughter requires surgery and requires special care to meet her post-operative
needs she will not be able to return to the Boarding House until medical clearance is given.
Food Allergies / Special Dietary Requirements
Proof of medical diagnosis supporting special dietary needs (eg gluten intolerance, nut allergy) must be
provided to the School Nurse in order for us to provide a diet and environment to support special needs.
Medicines
For safety reasons, all medication must be handed to House Supervisors and will be dispensed by them.
During the school day medicaton can be dispensed from the Health Centre or the Administration Office as
per school protocols. The Nurse is available from Monday to Friday. She can be contacted on (06) 873 0702.
If students require more urgent attention, they are sent directly to the appropriate professional. The cost
of medical appointments and pharmacy items will be disbursed to your school account.
Please tell us if your daughter is on prescribed medication so we can discuss whether these medications
need to be self-administered or administered by the School Nurse. If they are administered by the School
49 | BOARDING HANDBOOK / 2020
Nurse, we request that you fill out an ‘Administration of Medications to Boarding Students’ form. Please
note that medication is not to be kept in rooms unless directed by the School Nurse. This includes
Panadol and Ibuprofen.
School Nurse
The School Nurse is responsible for the day-to-day health needs of students including first
aid for on-site emergency care, preventative medicine and advice for healthy living.
The School Nurse is at school Monday to Friday from 8.15am - 2.45pm.
For non-urgent care, students are encouraged to visit the Health Centre before school and
during their breaks to minimise disruption to class.
The Health Centre has six beds for students who are too unwell for school. If a student
needs emergency care, full boarders are given priority placement. Caregivers of unwell
day students and local weekly boarders will be contacted by the School Nurse with the
expectation they will be collected from school. Boarding students who are not well
enough to return to school following their illness or injury should be cared for by parents
or other caregivers until they have been medically cleared to return to school.
If a student needs emergency care or to see a doctor outside of normal school doctor
hours, the Nurse will arrange appointments at the Hastings Health Centre or Havelock
North Community Health Centre.
Other services
that the
School Nurse
provides
include:
• Maintaining Health Centre medical records and updates in the School database, including
medical dietary requirements.
• Answering parental concerns over their daughter's health care.
• Liaise with Boarding and Teaching Staff regarding student health needs including
supervision of medication.
• Update and organise immunisations such as flu vaccine.
• Liaise with Public Health Nurses on immunisations on the National Immunisation schedule
(Year 7 “Boostrix” and Year 8 “HPV” given at school).
• Referrals and specialist appointments during school hours.
• Liaise with other health professionals in the community (such as vision and hearing
specialists, dental nurses and public health nurses).
• Organising long distance vision and hearing testing.
Psychologist
Dr Lee Knight is a Registered Clinical Psychologist and provides a professional counselling
service at Woodford House. Counselling is by appointment only. Dr Lee is at Woodford
House for approximately 20 hours per week on weekdays. Referrals can be made via
Schoology at Psychologist Lee Knight. For more information, please contact Dr Lee by
emailing [email protected] or phoning the school office on (06) 873 0700.
Consultations are confidential between the Psychologist and the student. The Woodford
House Psychologist operates as a health agency within the school and is governed by the
Health Information Privacy Code. The Psychologist provides short-term support only.
School Doctor
The School Doctor holds a clinic twice a week.
Boarders may have any number of appointments with the doctor at a flat cost of $45 per
term, which includes on-site Health Centre services, with the exception of international
students who are charged $35 for each doctor’s consultation.
Day students are charged $20 per term to cover the cost of on-site Health Centre services
plus $20 for each consultation with the doctor. Doctor consultations may be subject to
changes in charges.
Best Practice Guidelines are followed and copies of consultation notes are sent to the
student’s registered General Practitioner unless privacy is requested by that student.
50 | BOARDING HANDBOOK / 2020
Dental visits
Normal dental visits are the responsibility of parents and should be arranged after school
or during the holidays. Dental appointments for full boarders can be arranged via the
Nurse. The Havelock North Intermediate Dental Clinic provides annual, free dental
check/treatment for Year 8 students. Year 7 students can also have checks and treatments
by arrangement with the School Nurse.
Orthodontics
Orthodontic treatment is provided by Hawke’s Bay Orthodontics in Havelock North, Ocean
Orthodontics in Napier, or Sax Dearing in Hastings. Transport for boarders is arranged to
their clinics by the Administration Office and will be charged to your school account.
Physiotherapist
A physiotherapist from Havelock North Physiotherapy, visits twice a week. ACC referrals
can be made via the School Nurse or the physio directly via Schoology. Consultations
generate a co-payment fee which is above the ACC subsidy. Parents will be informed when
students have presented for treatment and Havelock North Physiotherapy will send
parents an invoice directly for these treatments.
Information Communication Technology (ICT) and phones At Woodford House, we have developed a learning environment that uses technology to meet individual
student needs and encourage engagement with relevant, effective, collaborative and integrated learning
opportunities.
ICT plays a major part in our students’ learning. Students have available up-to-date equipment and
software for general day-to-day tasks, along with specialised technologies for curriculum areas such as
design, film studies and music. We have installed wireless access across the entire school, including the
Boarding Houses and our sophisticated firewall ensures access to appropriate sites is managed effectively.
Students are educated in digital citizenship. Cybersafety policies are underpinned by the Christian values
of the School. Internet access is age-appropriate and closely monitored.
Information Technical Support
Woodford House has a full time onsite technical support for staff and students alike between the hours of
8:30am and 4:30pm each weekday, either around the campus or at the helpdesk. The helpdesk is situated
in the Library for students to get support with their device.
The school has a “bring your own device (or BYOD)” and the Information Technical Support staff can assist
with getting you linked onto the Wi-Fi and accessing digital learning.
There are also PC suites around the campus available to students and we also have Chromebook devices
that can be leased.
Wireless availability Monday - Sunday
Year Start End
7 6:30am 7.30pm
8 6:30am 8.00pm
9 6:30am 8.30pm
10 6:30am 8.45pm
11 6:30am 9.30pm
12 6:30am 10.00pm
13 6:30am 11.00pm
51 | BOARDING HANDBOOK / 2020
Social networking availability
During the week
AM
During the week – PM
Sunday to Thursday
Friday and Saturday
Year Start End Start End Start End Start End Policy
7 N/A N/A N/A N/A N/A N/A N/A N/A No Social Networking
8 N/A N/A N/A N/A N/A N/A N/A N/A No Social Networking
9 7:00am 8:00am 3:15pm 5:30pm 8:00pm 8:30pm 8:30am 8:30pm Social Networking
only within timeslots
10 7:00am 8:00am 3:15pm 5:30pm 8:00pm 8:45pm 8:30am 8:45pm Social Networking
only within timeslots
11 6:30am 8:00am 3:15pm 5:30pm 8:30pm 9:30pm 8:30am 9:30pm Social Networking
only within timeslots
12 6:30am 8:00am 3:15pm 5:30pm 8:30pm 10:00pm 8:30am 10:00pm Social Networking
only within timeslots
13 6:00am 8:00am 3:15pm 5:30pm 8:30pm 11:00pm 8:30am 11:00pm Social Networking
only within timeslots
In the Boarding Houses, the following rules for electronic devices will apply:
• Electronic devices can only be used in the bedrooms for personal use.
• Movies and other content may be shown on the electronic device with the permission of House Supervisors,
providing the content has been vetted and cleared with the House Supervisors.
Weekend Device Use
Seniors Year 11 - 12 do not need to hand in their devices at any stage during the weekend.
Juniors Year 7 - 9 must hand in their devices at bedtime during the weekend.
Juniors Year 10 must hand in their devices at bedtime during Terms 1, 2 and 3.
Mobile Phones
• Boarders are only permitted to have one mobile phone.
• If your mobile number changes, please advise the Director of Boarding your new phone number.
• If you have a mobile phone, please complete the Electronic Devices Contract in the Boarding Consent
Booklet.
Device Misuse
If devices are misused in any way they can be confiscated. For example: misuse of school wifi, bringing
two phones to school, not handing in devices at night. The Director of Boarding has the right to impose
confiscation for up to four (4) weeks.
Years 7 - 11
• Cellphones can be accessed after breakfast.
• At bedtime, all devices and phones will be turned off and be collected by the House Supervisor or Year
12 Boarding Leader.
• Year 11 students do not need to hand in their devices during Term 4, this is a privilege for these senior
students as they move towards Year 12 and further develop their self-management skills.
Years 12 – 13
Students are encouraged not to use their phones between the hours of 10pm and 6.30am (exemptions
may be made for students with parents overseas).
Cybersafety
Our School has rigorous cybersafety practices in place, which include Cybersafety Use Agreements for all staff
and students to maintain a culture which is in keeping with the values of the School and legislative and
52 | BOARDING HANDBOOK / 2020
professional obligations. This use agreement includes information about your obligations, responsibilities and
the nature of possible consequences associated with cybersafety breaches, which undermine the safety of the
school environment.
All students will be issued with a use agreement and once returned to school, students will be able to use the
school ICT network, equipment/devices, or approved personal devices attached to the school network.
The network, internet access facilities, computers and other school ICT equipment/devices are for educational
purposes appropriate to the school environment. This applies whether the ICT equipment is owned or leased
either partially or wholly by the School, or owned by the student and used on or off the School site.
Cybersafety Rules
1. I cannot use the School or my personal ICT equipment to connect to the School network until my
parent(s) and I have read and signed my use agreement form and returned it to school.
2. If I have my own username, I will log on only with that username. I will not allow anyone else to use
my username.
3. I will not tell anyone else my password.
4. I will not have any proxy avoidance software (or VPN (Virtual Private Network)) on any device I use at
school.
5. While at school or at a school related activity, I will not have any involvement with any ICT material
or activity that might put myself or anyone else at risk (e.g. bullying or harassing).
6. I understand that I must not, at any time, use ICT to upset, offend, harass, threaten or in any way
harm anyone connected to the School or the School itself, even if it is meant as a joke.
7. I understand that the rules in this agreement also apply to mobile phones and other personal ICT
devices or on any data network (school wifi or mobile data) and any browser, guardianship enabled
by an app installed on personal devices. I will only use these at the times that I am permitted to
during the School day.
8. I will not take pictures or videos of any students, teachers or staff without their informed consent.
9. While at school, I will not:
a. Access, or attempt to access, inappropriate, age restricted, or objectionable material
b. Download, save or distribute such material by copying, storing, printing or showing to other people
c. Make any attempt to get around, or bypass security, monitoring and filtering that is in place at
school.
10. If I accidentally access inappropriate material, I will:
● Not show others
● Turn off the screen or minimise the window
● Report the incident to a teacher or information services immediately.
11. I understand that I must not download and/or make copies of any files such as music, videos, games
or programmes without the permission of a teacher. This makes sure the School complies with the
Copyright Act 1994, and the The Copyright (Infringing File Sharing) Amendment Act 2011. I also
understand that anyone who infringes copyright may be personally liable under this law. I will
acknowledge electronic information sources in my class work.
12. I understand that these rules apply to any privately owned ICT equipment/device (such as a laptop,
mobile phone, USB drive, iPad, tablet, cloud drives) I bring to school or a school related activity. Any
images or material on such equipment/devices must be appropriate to the School environment.
13. I understand that I am responsible for the upkeep, maintenance, repairs and security of any mobile
device that I bring to school or on school-related activities.
14. I will not connect any device (such as a USB drive, camera or phone, cloud drives) to, or run any
software on, school ICT without permission. This includes all wireless technologies.
15. I will ask a teacher’s permission before giving out any personal information (including photos) online
about myself or any other person. I will also get permission from any other person involved. Personal
information includes name, address, email address, phone numbers, and photos.
53 | BOARDING HANDBOOK / 2020
16. I will respect all ICT systems in use at school and treat ICT equipment/devices with care. This includes:
● Not intentionally disrupting the smooth running of any school ICT systems
● Not attempting to hack or gain unauthorised access to any system
● Following all school cybersafety rules, and not joining in if other students choose to be
irresponsible with ICT
● Reporting any breakages/damage to a staff member or Information Services.
17. I understand that the School may monitor traffic and material sent and received using the School’s
ICT network. The School may use filtering and/or monitoring software to restrict access to certain
sites and data including email.
18. I understand that the School may audit its computer network, internet access facilities, computers
and other school ICT equipment/devices or commission an independent forensic audit. Auditing of
the above items may include any stored content, and all aspects of their use, including email.
19. I understand that if I break these rules, the School may inform my parent(s). In serious cases, the
School may take disciplinary action against me. I also understand that my family may be charged for
repair costs. If illegal material or activities are involved, it may be necessary for the School to inform
the Police.
*The term ‘parent’ used throughout this document also refers to caregivers and legal guardians.
Copyright
This is general information to help parents understand how copyright issues may affect their daughter at
school and at home. All licenses referred to in the following information are currently held by Woodford
House.
As part of the facilities available at Woodford House, students can print to a range of devices around the
School. They also have access to photocopier facilities. The ease with which these technologies allow
copying means that, more than ever before, we all need to be aware of our rights and obligations
regarding copyright; protecting not only ourselves, but the rights of others.
Plagiarism and Privacy - Your daughter’s work
In most circumstances, your daughter owns the copyright in all original material she creates. This can be a
story, a picture, a website page, a video, or a piece of music. This means that Woodford House (or anyone
else) cannot copy, adapt, or use your daughter’s work without permission from you and your daughter.
When a school uses your daughter’s material, they need to acknowledge your daughter as the creator.
However, this must be balanced with safety issues and you can ask that your daughter is not identified.
Woodford House requests permission from parents/ guardians to use your daughter’s work in, for
example, the school website, newsletter, exhibitions, or publicity material within its Cybersafety Use
Agreement and the Parental Consent booklet.
Lockers All students are issued with a lockable locker. These should only be accessed before school, during
interval and lunchtime, and after school. For health and safety reasons, students are encouraged to store
belongings in the locker rather than carry unnecessary materials to classes or leave gear unattended.
Students who wish to secure their lockers are issued with keys, free of charge, at the beginning of the year.
Keys are returned at the end of the year. A replacement fee of $20 is charged for non-returned keys.
Mail Mail is collected daily by the House Supervisor on duty and delivered to the relevant Boarding House for
student collection.
54 | BOARDING HANDBOOK / 2020
Pastoral Network – Day School
Senior Leadership works with:
Deans
Homeroom Mentors
Administration
School Counsellor
Chaplain
Careers Advisor
Parents/Caregivers
Outside agencies
SENIOR LEADERSHIP TEAM
Oversees academic progress of all students, including behaviour
management.
Deals with discipline, uniform and classroom problems.
Conduct Dean’s meeting.
DEAN
Oversees progress of all students in their House.
Deals with course choices, behaviour and classroom issues.
Conducts Dean’s meetings.
Deans work with:
Senior Leadership Team
Homeroom Mentor
Administration
School Counsellor
Chaplain
Careers Advisor
Parents/caregivers
HOMEROOM MENTOR
Responsible for the daily organisation of a Mentor group
comprising Years 7-8 in Intermediate Department and 9 to
13 in Secondary School.
Encourages Mentor group members in sporting and cultural
activities.
Encourages students to mix with others at all levels and to
develop a concern for the welfare of others.
Contacts students’ parents
W
O
O
D
F
O
R
D
H
O
U
S
E
S
T
U
D
E
N
T
School Counsellor works with:
Deans
Homeroom Mentor
Administration
Parents
Outside agencies
Homeroom Mentors work with:
Deans
Administration
School Counsellor
Chaplain
Careers Advisor
School mentors
Parents/caregivers
Administration works with:
Deans
Homeroom Mentor
School Psychologist
Parents
Assistant Principal – Student
Outcomes
ADMINISTRATION
Keeps daily attendance record and follows up absences.
Records arrivals and departures from school for
appointments during the day.
HEALTH CENTRE
NURSE
Provides first aid and medical care for sick or injured
students. Medication required for students during the day
may be left at the Health Centre.
SCHOOL COUNSELLOR
Assists students and parents with problems in school or
family life. Self-referrals are welcome.
Co-ordinates social education programmes.
DIVERSE NEEDS
Identifies diverse needs students – diagnostic testing SAC coordination
Year 7+.
Designs learning programmes for students to ensure they meet their
potential.
Communicates strategies to classroom teachers.
supports students studying outside their year level.
Assists with Year 9 - 13 study support.
DIVERSE NEEDS works with:
SLT, RTLB. SCT, Deans
HODs
Subject Teachers
Careers Team
Parents
CHAPLAIN
Responsible for spiritual wellbeing of staff and students
Creates opportunities for students to uphold spiritual and
service cornerstones.
Works with parents and wider school community and
Diocesan of Waiapu.
55 | BOARDING HANDBOOK / 2020
Pastoral Care System
The Pastoral Care system is organised on a House basis for all Year 7 and 8 students who are in a
homeroom with other intermediate students from their own House. There is a designated Intermediate
Dean who oversees the Pastoral Care of all intermediate students.
In the Junior and Senior school, the Pastoral Care system is organised on a vertical basis. Students are
placed in a homeroom with a Mentor who is usually the first point of contact for students and parents.
There are five homerooms per House. The Dean supports the Mentors to oversee the Pastoral Care of
their students.
The House system also provides a high level of inter-House competition within the School. All students
and staff are assigned to one of four Houses – Frimley, Rouncil, Tauroa or Wallingford – which have been
part of the School’s history for 86 years.
With activities including inter-house swimming, athletics, singing, drama and debating, the competition is
kept alive at Woodford House. House points are also gained through various academic achievements.
Points accumulated throughout the year by each House count towards one House becoming the overall
winner of the prestigious House Cup, announced at Prize Giving.
See History Appendix A.
Police Vetting All staff have been police vetted and all hold current first aid certificates.
POLICIES - Boarding Contract - extract This Contract may be cancelled by the Board of Proprietors and the Student be required to vacate the
Boarding House forthwith in the event that the individual:
Either:
(a) Brings alcohol or prohibited drugs, cigarettes, vaping or substances into any of the Boarding Houses
or the grounds of Woodford House at any time.
(b) Consumes, stores or uses or gives to other students alcohol or prohibited drugs, cigarettes, vaping or
substances in the Boarding Houses or grounds of Woodford House.
(c) Leaves the Boarding House after lights out without the consent of the House Staff on duty.
(d) Leaves the Woodford House grounds at any time without the consent of the House Staff or otherwise
as permitted by rules published by the Proprietors or the Board of Trustees of the School from time to
time.
(e) Engages in conduct unbecoming a Student or Boarder at Woodford House which may or does lower
the reputation of the Boarding Houses at Woodford or the School or endangers the security of the
Boarding Houses or other Students boarding or attending at School.
(f) Persistently refuses to comply with the directions of the House Staff or the Principal or Deputy/Acting
Principal or refuses to comply with a direction, breach of which would expose the Student or any other
Student to the risk of injury or damage to their health or safety.
(g) Fails to observe the Special Character requirements of Woodford.
(h) Wilfully damages any of the School buildings or the Boarding Houses.
(i) Assaults or uses abusive language to any member of Staff of Woodford House or its Boarding Houses
or theft, misappropriation or unreasonable retention of any other Student’s property.
56 | BOARDING HANDBOOK / 2020
(j) Allows any person other than a parent access to any Boarding House or the Student’s room or living
space in any Boarding House at any time without the consent of the House Staff first obtained.
or in the event that:
(i) The Student is “Excluded” or “Expelled” (In terms of the Education Act 1989) by the Board of Trustees
for any misconduct as a Student of the School.
(ii) The Student is asked to leave Woodford House due to the failure to pay Attendance Dues at the
School.
(iii) The Parents cease to voluntarily pay the Special Character and Earthquake Strengthening Donations
which are for the benefit of maintaining the Special Character of the School.
(iv) The Parents fail without reasonable explanation to pay the relevant Boarding Fees and any extras
incurred on due date or the cost of repair of any damage to the premises occasioned by the Student.
Prefect Profile At Woodford House, Prefects support the Principal and her staff and have the responsibility of exercising
delegated authority. Indeed, their role is a significant one. Along with their high profile, there are many
responsibilities that Prefects are given. All of the students at the School look to their Prefects for
leadership and guidance. It is therefore imperative that Prefects have and continue to exhibit the
following skills and qualities in the years to their selection:
✓ Qualities of reliability, self-confidence and leadership potential have been demonstrated consistently.
✓ Has been a role model who clearly has the support of the School community.
✓ Communication skills with both staff and students have been effective.
✓ Time management skills, self-motivation and an ongoing ability to work independently have been
demonstrated.
✓ Behaviour has been in accordance with school guidelines and expectations.
✓ Enthusiastic participation in school activities has been evident.
Prep (homework), Projects and Routines Woodford House is happy for you to help your daughter with prep and projects, but the result must be
their own work.
Make sure your daughter understands that what they find on the internet, in newspapers, or books must
not appear in an assignment project or homework as their own work – this is plagiarism.
Students may use information from these places in their work, but they must make it clear what comes
from other people (such as using quotation marks around words or labelling images) and say where it
came from – other people’s work must always be acknowledged.
Woodford House students are instructed in acceptable protocols for acknowledging work. Please ensure your
daughter understands that changing other people’s work and presenting it as their own is not allowed.
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Boarding Prep
Times
Years 7 – 8: 6.30pm – 7.30pm
Years 9 – 10: 6.30pm – 8pm
Years 11 – 13: 6.30pm – 8.30pm
Prep during the
end of Term 4
Year 7 – 9: Prep during the end of year projects lasts an hour and optional games and
activities are provided.
Year 10: After the last NCEA examination, prep hours are reduced to an hour followed
by year level games and activities.
Junior Year level
Supper after
Prep:
Supper is served after prep and we encourage students to enjoy supper as a year level
group. Students must return to their Boarding House by:
Year Level Return to Boarding House by:
Year 7 - 8 8.15pm
Year 9 8.45pm
Year 10 9pm
During prep time in our Junior Boarding Houses, our regular boarding staff are on duty, but for half an
hour per night, a prep tutor (Assistant Boarding Manager or Director of Boarding/Assistant Director of
Boarding) is present to help with any work. This takes place in a communal area (Boarding House common
rooms etc) where the students know they can ask for help. The common rooms can also be used for group
prep work if students require space to do so. Black and white printing facilities are available in each
Boarding House. Any student not engaging in prep studies or quiet activities and misuse the opportunity
to do prep in their rooms maturely, will be supervised in the common room.
Years 11, 12 and 13 may complete prep in their bedrooms or apartments. There will also be a collaborative
work space available in the Richards common room which will be supervised by a prep tutor. By
appointment, students may also work with specialist teaching staff in H101 if they require support or
assistance with their assignments. The Hodge Room is available exclusively for senior students from 6.30pm.
The senior art and graphics rooms are available for use from 7.30pm onwards. Any students leaving the
Boarding House to complete their prep must sign in and out from their Boarding House.
Electronic devices may be used to support learning but students must do this responsibly and in accordance
with the ‘Electronic Devices Policy’. Staff will monitor the use of devices and may suspend their use during
prep time.
Why do prep?
To complement work done in the classroom
To develop learning beyond the classroom
To promote good habits of individual research and study
To review, practise and consolidate skills learned and notes made during the day
To provide extension/enrichment activities
To prepare for the next day
To provide for revision work, preparation for tests and examinations and for recommended reading
Students who do prep regularly should expect to progress at school and develop effective study habits.
Privacy - Your Daughter’s Right Privacy is not a copyright issue, but it is related. Woodford House requests your consent in the Parental
Consent Booklet to publish photographs or videos of your daughter on social media, the website and in
print material.
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Peer Support and Big Sister The Big Sister tradition is part of our pastoral care support programme for the wellbeing of our students.
Upon entry into Woodford House, a junior student is paired with a senior student. The ‘big sister’ acts as a
guide, confidante and mentor for their boarder or day student ‘little sister.’
The Peer Support Wellbeing Programme is an initiative designed to support and foster wellbeing and
resilience in Years 7-9. It sees Year 12 leaders and staff facilitate topical junior sessions in ‘Tempus’ time
that cover age appropriate issues and support social and emotional skill acquisition.
Records Boarding House parents should be notified of any alterations in boarder’s personal circumstances, such as
change of address or phone numbers or cellphone numbers or that parents or caregivers are overseas/on
holiday. We need to be able to contact you should an emergency arise.
Rewards System – Woodford House Colours, Letters and Citizenship Citizenship Awards
These badges may be gained in the day school as well as in the boarding houses. The criteria for these are:
• Consideration for others
• Positive attitude
• Responsible behaviour
• Supports the School’s Special Character
• Wears uniform appropriately
• Makes a positive contribution to school life
• A positive role model to other students. •
There is also a Junior Citizenship Cup and a Senior Citizenship Cup. These awards are presented at the end
of Terms 2 and 4 to a student who has contributed significantly to the life of the School while still
maintaining the highest standard of behaviour both in and out of the classroom.
Colours and Letters
There are three types of colours: Academic, Cultural and Sporting. They are awarded for an outstanding
and sustained contribution to the life of the School. Colours are awarded in Terms 2 and 4 and at any time
for Year 13 students.
Nominations for Colours are as per the criteria. Please see Appendix F for Cultural Letters and Colours and
Appendix C for Sporting Letters and Colours. In addition, all nominees must also maintain a high standard
of behaviour both in and out of the classroom, upholding the Woodford House values and being a
positive role model in all facets of school life.
All eligible students will have colours awarded and recorded.
Academic Colours
Juniors
Years 7-10 students who earn 60 “Woodford House excellence credits” will be awarded Junior Academic
Letters. These credits are not accumulated across year levels but can be gained each year.
Seniors
Senior Letters are awarded to students who gained 60 NCEA credits.
Senior Colours come in three categories:
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100 excellence credits students gained Blue Colours
200 excellence credits students gain Gold Colours
300 excellence credits students gain Platinum Colours.
These credits are accumulated over Years 11-13.
Cultural Colours and Letters
Cultural Letters are awarded for meritorious and demonstrated commitment to the cultural life of the
School. The areas of contribution are Debating, Dance, Visual Art, Music, Speech and Drama, and
Technical, with an overall Arts criteria for those students who have contributed significantly to more than
one of these disciplines within the cultural life of the School. These are awarded in Terms 2 and 4.
Students need to apply in writing by the due date to the Director of Performing Arts.
Cultural colours are awarded for an outstanding and sustained contribution to the cultural life of the
School. Therefore, Colours are awarded for outstanding proficiency in an area of cultural endeavour as
well as sustained contribution to the cultural life of the School.
Students must demonstrate a high level of commitment and dedication whilst holding themselves to a
high standard of achievement within their chosen discipline.
Re-awarding of Colours to a student will only consider the outstanding and sustained contribution and
achievement since the last award of Colours was received.
Process
Students can apply for Cultural Colours or they are nominated by the Director of Performing Arts, Head of
Visual Art, Teacher in Charge of Drama or another teacher. This application is in two parts:
1. Evidence of outstanding proficiency in an area of contribution; and
2. Evidence of sustained contribution to the cultural life of the school.
Applications will be considered by a panel consisting of:
Director of Performing Arts
Head of Art
Teacher in Charge of Design
Teacher in Charge of Drama
See Appendix E for criteria on Cultural Colours and Letters.
Sports Colours and Letters
Sporting Letters are awarded for outstanding and sustained contribution and performance whilst
representing Woodford House in a sport in the current year or season.
Sporting Colours and Junior Letters recognise students who have displayed exceptional performance for
Woodford House.
Process
Students briefed on system pre season
Coaches are asked for recommendations postseason
Awarding panel and coach meet to discuss recommendations
Awards presented
Awards are judged over a minimum of two school terms within the year or season of consideration unless
there is sufficient evidence e.g. matches played. This can affect new entrants and Year 11 students entering
the Year 7/8 and Junior Letters and Senior categories. If a student has participated in Term 4, this may be
considered if the length of participation in a category is deemed sufficient.
Sporting Letters and Colours for students in codes with limited opportunities to represent the School will
be considered over 2-3 years of top performance.
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See Appendix G for criteria on Sports Colours and Letters.
Speech and Drama and Public Speaking
Speech and drama lessons described below are private and open to Years 7 to 13 as a co-curricular
activity. Students are encouraged to sit examinations.
Our aim is to develop clear, concise communication skills which will enable the students to have a rich oral
foundation for life and to be confident in a variety of speaking situations.
Lessons are one hour and held once a week with a small group. The timetable ensures all Years 7-9
students’ lessons are held either before school, lunchtime, after school, during prep or a study period.
Lessons will not be held during class time for any year level. A minimum of eight lessons is taught per
term, possibly more, depending on the length of the term.
Routines in the Boarding Houses- weekdays and weekends
Belongings All boarders, domestic and international are reminded that we have limited storage space. Each girl is
welcome to bring up to two large suitcases worth of belongings. At the end of every term each room is
completely cleared for cleaning and maintenance. Fewer belongings are therefore easier to manage and
transport home.
Device Use in Weekends Seniors Year 11 - 12 do not need to hand in their devices at any stage during the weekend.
Juniors Year 7 - 9 must hand in their devices at bedtime during the weekend.
Juniors Year 10 must hand in their devices at bedtime during Terms 1, 2 and 3.
Evacuation when in Boarding If YOU SEE A FIRE let everyone know – shout “Fire”, go to the nearest alarm and set it off.
IF YOU HEAR THE ALARM (continuous ringing of a bell):
• Close windows.
• Take warm clothing and shoes.
• Leave bedroom, leaving bedroom door open and your pillow in the doorway.
• Walk to the nearest FIRE EXIT.
• Move quickly and silently DO NOT run.
• Assemble at your House’s assembly point as directed by Wardens.
• Line up in Room order.
ASSEMBLY POINTS - Fire engines must have clear access to the drive and Boarding Houses.
Richards – in Morea car park
Nelson – in Morea car park
Morea – in Morea car park
Holland – front entrance of the School away from the building
Woodford – front entrance of the School away from the building
After roll call, students may be requested to proceed to the School assembly point at the top astroturf
court at the front of the School.
Earthquake Guidelines in the Boarding House
1. In the event of an earthquake do not evacuate the building. Seek refuge beside your bed, pulling
your mattress over you long-ways, or in a safe place, until appropriate for the building to be vacated.
61 | BOARDING HANDBOOK / 2020
2. Move no more than a few steps. Drop, cover and hold. Do not run outside.
3. At the start of each term the House Supervisor will help students identify safe places very close to
them, e.g. under a sturdy table, next to an interior wall, beside the bed, or in a doorway.
4. When the shaking stops, wait for instructions. The House Supervisor will decide if students need to be
evacuated. If an evacuation is carried out the designated assembly point is the same as for a Fire Drill).
If possible shut any doors as you leave and ensure electricity is turned off. A roll will be taken at the
assembly point. Stay in the assembly area until you are advised to leave by the House Supervisor.
5. Any absences must be reported immediately by the Fire/Earthquake Warden to the Principal / Deputy
Principal / Director of Boarding and whereabouts, if known, listed for checking.
6. Any injuries will be dealt with by the First Aid Team, made up of Boarding Staff, all of whom have a
current First Aid Certificate.
Housekeeping • Students are responsible for the care of their bedrooms. It is important they each check their room
carefully at the beginning of each term and report any signs of damage to the House Supervisor via
filling in Boarding House Clearance Form.
• For reasons of hygiene and personal comfort, we ask that students bring their own pillow and duvet
from home.
• Students are responsible for the tidiness of their rooms, which includes ensuring beds are made before
breakfast, with rooms left tidy each morning. A routine check by the House Supervisor follows at 8am. It
is expected that regular dusting and vacuuming is done at least once a week.
• Pin boards are provided in each room for displaying posters, photographs etc. For safety reasons, we
ask that nothing be fixed to the painted walls (this includes use of blu-tack), doors, ceiling or fire
sprinklers.
Laundry The School laundry caters for uniform and mufti clothing and it is essential that students bring extra
nametapes or a permanent marking pen. A delicates laundry bag – 30 cm x 40 cm is recommended for
undergarments, stockings etc.
Laundry opening times are:
Monday to Friday 7am – 8.30am
• Shirts and all items of school uniform may be taken daily to the laundry to be washed. Please turn
them out the right way and empty the pockets.
• Stains on clothing need to be pointed out to laundry staff. In particular, wherever possible, clothing
with paint stains need to be taken to the laundry staff on the day the spillage occurs.
Students need to attend to their own hand washing. For laundry purposes, all articles of clothing must be
marked with the owner’s name. No iron-on labels please.
Meal times We expect all students to behave with courtesy at meal times. This applies to table manners and to their
interactions with other students and with staff. When you have a large group of people living together it is
necessary to have an orderly system.
Mufti guidelines are applicable for the dining room and hair must be tied up.
Attendance at meals taken in the dining room is compulsory.
Lunch
All students eat lunch together in the dining room. “Sticky” is provided at morning and afternoon breaks
and fruit is provided every day.
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The day students’ catering cost covers daily “sticky” (morning and afternoon tea), fruit, special events such
as Christmas Dinner, and daily lunches catered by Orton Tailored Cuisine. All day students and boarders
have the same lunch together in the School Dining Room. This event is another very important aspect to
embrace our Special Character of Woodford House and fulfilling our Faithful Stewardship Strategic Priority.
For this reason, all day students are encouraged to participate. In the case of Year 12 and 13 students, this
fee also provides provisioning for their common rooms. This charge has been averaged over the four
terms and takes into account seniors leaving early on examination leave.
Breakfast and Dinner
Breakfast Correct school uniform is to be worn at breakfast.
The dining room needs to be vacated by 7.50am.
Seniors during benchmarks and external examinations have extended breakfast until specified.
Dinner Weekday Dinners
Juniors need to be in the dining room at 5.30pm.
Seniors have dinner at 5.45pm.
All junior students sit at year level or house tables.
The seniors and staff read out daily notices, lead a grace and oversee table manners, dining room
behaviour and table dismissal.
The standard of behaviour expected is the same as in a restaurant. Supervisors will outline etiquette
expectations.
Food must not be taken from the dining room, other than a piece of fruit for boarders.
“Sticky” is provided at morning breaks and after school. Fruit is provided every day.
Packed dinners – The ordering of a packed dinner must be placed by 10.30am on the day required
via the Kitchen staff.
Early dinners - must be booked prior to 3pm of the day required using the early/late dinner book
which is located with the kitchen staff.
Late dinners - must be booked prior to 5pm of the day required using the dinner book which is
located with the kitchen staff. When students arrive back to school they need to see the House
Supervisor who is responsible for managing late dinners. All late dinners are to be eaten in the
dining room. When finished, students will go to prep.
Emergency dinners – If a dinner has not been ordered we have a stock of frozen meals and quick
meals for the students. A House Supervisor will arrange this for the student.
If a student has a special dietary requirement, parents/caregivers need to contact the School Nurse so
that she can liaise with the Director of Boarding and the kitchen staff who oversee Allergen meals.
Memorial Library The Library will be open on Saturday and Sunday by request to the Weekend Boarding Supervisor. Day
students are welcome to do prep in the Library until they are collected from school.
Routine on Weekdays 7.00am Students are woken. Beds to be made. Dress in school uniform.
7.15am Students can enter dining room for breakfast. Out by 7.50am.
8.00am Bedrooms tidied and House Duties attended to.
Rooms checked by a member of staff, Year 12 House Leader or a Year 13, at random.
8.20am School day begins. Students must leave the boarding houses by 8.15am.
3.15pm End of school. Students must return to Boarding House and sign in.
3.15pm Sport and cultural activities. Time for music practice.
4.30pm All students not at sport return to their House, shower and get ready for dinner.
5.30pm Junior dinners – Years 7 to 10.
5.45pm Senior dinners – Years 11 to 13.
6.00pm Regular House meetings on Mondays are held at this time
6.30pm Prep begins at 6.30pm
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7.30pm Prep finishes for Year 7/8, Years 11–13 can use Graphics and Art Rooms but must sign the
Leave Book.
8.00pm Prep finishes for Years 9–10.
8.30pm Compulsory prep finishes for Years 11 - 13.
Routine on Friday and Saturday
7 – 10am Breakfast is available in the Boarding House. Boarders can sleep in and eat breakfast in
pyjama’s
10am–12noon Optional Town Leave
12.00pm Lunch
Afternoon Boarding activity (compulsory for Years 7 to 10)
5.30pm Dinner and flexible bedtimes for Juniors (at the discretion of the Boarding Manager).
Routine on Sunday 7 – 10am Sleep in or optional breakfast
11am Brunch
12 - 4pm Optional town leave
5.30pm Dinner
Lights out as usual
Security • We do not accept responsibility for the security of students’ personal possessions. Students provide their
own padlocks for tuckboxes. All clothing and possessions must be named and serial numbers of appliances
should be recorded at home. Personal household insurance covering students away from home is wise.
• Students are permitted to bring electrical appliances to school but they must be tagged by a certified
electrician or electrical retailer and the tag must be current. Each tag lasts 12 months. If electrical
appliances do not have a current tag they will be confiscated and returned home.
• Students are allowed to bring: A four-way multi box that has a resettable fuse or a double plug,
preferably with one USB point, hairdryers, hair straighteners that have an automatic off switch,
adaptors, alarm clocks, speakers, device chargers, clock radio, headphones. (Volume must always be
kept to a reasonable level, out of consideration for other students and staff.)
• If your daughter wishes to bring any items that are not on this list, the electrical appliance must be
disclosed to the Director of Boarding and approval will need to be given before the appliance is used.
• Students are not allowed to bring: heaters, electric blankets, fans, televisions, aerosol cans, vapes or energy
drinks.
Showers and Energy Use All students are required to shower daily.
• Showering time should be sufficient to ensure a high standard of personal hygiene is maintained but
brief enough to ensure adequate hot water for all.
• Bathrobes and scuffs or slippers must be worn to and from showers at all times.
Timings in the Boarding Houses Year Level Return to House In Rooms Devices Collected in Lights Out
Years 7/8 8pm 8.30pm 8.30pm 8.50pm
Year 9 8.45pm 9.15pm 9.15pm 9.30pm
Year 10 9pm 9.15pm 9.15pm 9.30pm
Year 11 9pm 9.30pm 9.30pm 9.45pm
Year 12 9pm 10pm - 10.15pm
Year 13 9pm 10.30pm - 11pm
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Use of Boarding Houses during the School Day • Students must take all they need for the day and store it in their lockers. Only Year 13 students may
return to their Boarding House during the day.
• Year 13 boarders who are not in timetabled class may return to their own bedroom in Holland to study
but must sign in at the Administration Office.
• During benchmark and NCEA examinations the Full Boarding House will remain open for the Years 11-
12 students.
Valuables It is strongly recommended that valuables and large sums of money are not brought to school. If it is
necessary, they should be handed in to the House Supervisors, Director of Boarding or Principal’s Personal
Assistant. Valuables of any kind must not be left in bags, changing rooms, bedrooms or lockers.
Visitors are Welcome Students are encouraged to visit their friends in the other Boarding Houses. This can happen after school
or after prep and they can enjoy supper together. This presupposes a sensible, civil and courteous level of
behaviour.
We expect the usual courtesies of visiting to be observed i.e. students are to introduce their parents or
visitors to the House Supervisors when they arrive, and follow their guidance.
Students are responsible for informing visitors of the Woodford House Code of Behaviour.
• All visitors must be introduced by the student and sign in with the House Supervisor on duty.
• All visitors are welcome during the school week – from after school until before dinner.
• Weekend visitors are welcome at any time during the day before dinner time. Longer visits need prior
permission.
• Parents may enter their daughter’s room as long as their daughter is in the Boarding House.
Day students visiting:
• Day students may visit the Boarding Houses; they must acknowledge the House Supervisor and sign in
and out.
• Day students visiting Year 7-8 must be in the common room
• Day students visiting Year 9-12 can enter bedrooms once permission has been obtained by the
boarding student and House Supervisor.
• Day students visiting Year 13 must sign in using the visitors’ book.
Male visitors:
• No male visitors for Years 7-9.
• Years 10-13 may have male visitors if prior permission is obtained by the Director of Boarding.
• They are permitted only in the Common Room or other communal areas.
• Brothers may visit if permission is granted by the House Supervisor.
• Father and brothers can help with luggage at the beginning and end of term.
Weekend Town Leave The students are welcome to sign out to walk down and back to the Havelock North Village during the
weekend after having a conversation with the on duty Boarding Supervisor. The Junior students must be
in groups of three and the Senior students in pairs.
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Weekend Activities Boarding management arranges a supervised, student-suggested boarding activity each weekend. These
activities are compulsory for all Years 7-10 boarders in for the weekend, all Seniors are invited to come
along if they wish. Other optional activities are also offered during the weekend, for example, baking with
the students or a walk up Te Mata Peak. The students will travel by bus or the school vans.
Walks/ Runs/ Bike Rides/ Village Fitness Walks/ Runs All runners and walkers must be aware of their surroundings. For their personal safety
the School discourages ear buds or head phones.
Years 7 to 9 may walk or run in the School grounds, in groups of three, after signing
out of the Boarding House and communicating with staff and supervisors.
Year 10 students are able to walk or run in groups of three, outside of the school
grounds. However, they must carry a cellphone and outline the road route to the
House Supervisor. They must be in sports uniform.
Years 11 and 12 students are to walk or run in groups of two, outside the school
grounds in tidy sports mufti and must carry a cellphone and outline the road route to
the House Supervisor.
Year 12 students are permitted to walk or run on their own if parents have signed the
Boarding agreement.
Year 13 students are permitted to walk or run on their own, in tidy sports mufti and
they must carry a cellphone.
• Running in Terms 1 and 4: students can leave the Boarding House at 6am and return
no later than 7.30am.
• Running in Terms 2 and 3 is not permitted in the mornings.
• If the students run or walk after school, they must be back at the House by 5pm.
Bicycle Rides Full Boarders from Year 9 - 13 may bring a bicycle to school for their own use during
the weekends.
Year 12 - 13 students may ride on their own.
Year 9 – 11 students must ride in groups of two (unless permission from parents has
been granted because their daughter is a competitive cyclist)
• Permission is to be obtained from the House Supervisor and the expected route and
return time noted as the sign out. Rides should not take any longer than 45
minutes.
• A lock for your bicycle is essential.
• A helmet must be worn.
Going to a
Fitness Centre
in the Village
This is a senior privilege and can be granted once a student and parental request has
been made to the Director of Boarding.
Year 13 Apartments
Year 13 boarders experience independent living in one of the three apartments in Holland. These offer
separate living areas, kitchens and laundry facilities. Students may order food through the kitchen and
cook their own meals on Friday night through to Sunday night and are given an allowance to buy their
own food. Any catering for a birthday or special occasion will be at the girl's own expense and with the
permission of the Director of Boarding, Assistant Director of Boarding or the Assistant Boarding Manager.
Day students may be invited into the apartments at any time but must leave no later than 9.00pm.
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The apartments are to be left in a hygienically clean state at the end of every term. All appliances must be
left in a clean condition. This is an apartment group responsibility. Any facilities not left clean and tidy
may incur consequences and accounts for professional cleaning issued. Parents are asked to support this
– taking responsibility and having respect for own space is a valuable like skill.
Lights Out
All lights need to be out by 10.30pm on Monday, Tuesday, Wednesday, Thursday and Sunday evenings.
Flexibility is provided for Friday and Saturday evenings.
Dining Room
Breakfast will be available in the dining room for all Year 13 students from 7.15am (must be there by
7.45am) until 8.00am. Alternatively, students may eat breakfast in their apartments. Supplies are ordered
weekly from the kitchen.
During the week dinners must be eaten in the dining room. All Year 13 students may eat ordered late
dinners in their apartments.
During the weekend Year 13 students can either cook dinner in the apartments or eat in the dining room.
Provisions will be provided by the School in order for students to experience cooking for themselves.
Leave
• Woodford House operates a high trust model for Year 13 students. Any breach in school rules, however,
will see a return to previous year group guidelines.
• After school and up until 6.30pm - the Year 13 students are allowed to go out and about BUT must
have a conversation with the Assistant Boarding Manager or Director of Boarding and sign out.
• The expectation is that the students will be back in the Boarding House by 9pm. If the students know
they are returning to the boarding school after 9pm they MUST have a conversation with the Director
of Boarding or the Assistant Director of Boarding before they leave the school grounds and sign out.
• Parents do not need to request leave for their daughter between 3.15pm-9.00pm. Any overnight leave
does require parents to request leave via Boardingware, two days prior where possible.
Weekend Leave
Year 13 students are granted considerable extra privileges in recognition of their seniority and contribution
to the school, and their need to develop the ability to organise their own time.
• At times senior students will be required to stay in for the weekend to assist with school/boarding
activities in particular the “Big Weekend In” in Term 1.
• Students will be allowed leave as long as their:
a) academic results are satisfactory
b) sporting duties are fulfilled
c) duties as Prefects and Seniors are fulfilled.
• Any weekend leave requires parents to request leave via Boardingware two days prior where possible.
• Students must text the House Supervisor if there is any change in their weekend return date and time.
eg returning Sunday night when they were meant to be returning Monday morning or vice versa.
• Signing in and out using Boardingware must be adhered to and failure to do so will lose the right of week
day or weekend leave.
• Students out on Friday and/or Saturday night MUST return by 10pm.
Keys
• Students who have cars at school, and have complied with the School car policy, are able to collect their
car keys from the administration office each day at 3.15pm.
• Students can keep their car keys until 9pm when they must be placed in the student's designated space
in the key box, which sits upstairs near Apartment B on a table.
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• If car keys are not in the box at 9pm and there has been no prior communication, girl's car keys will be
confiscated – this is non-negotiable.
• The key box is dropped back to the administration office each morning by 8.00am.
Privileges
• Year 13 students can run or walk outside of the School grounds after and before school during daylight
hours.
• Year 13 students can go to town in tidy mufti at any time.
• Students are expected to be in their bedrooms by 10.30pm.
• Boarders are allowed in the Boarding House during the school day (day students are not allowed to
visit during the day).
• The students are able to do their own laundry, make their own breakfast and to cook for themselves in
the weekend.
Special school occasions Parents are always warmly invited and encouraged to attend special school functions, Chapel services, and
sports and cultural events. Students are required to attend all special events. In Term 1 these include
Twilight Swimming Sports, Open Day, and Athletics and in Term 2 House Music. Attendance at these
events and designated Chapel and Cathedral services are included in our yearly attendance total.
Stationery Parents are asked to source their own stationery over the holidays so the students have the necessary
supplies on the first day of school. A list of stationery requirements for each year level will be included in
the December 2019 mail-out for the 2020 year.
All Year 7 to 10 students will be issued with a School Diary. These are compulsory and will be handed to
each student at the beginning of the year and invoiced to parents’ accounts.
Tempus Sessions Time allocated to facilitate social, emotional and careers learning.
Toiletries It is advisable for you to arrive at school fully equipped. Extras may be purchased when in town. The Boarding
Office maintains a limited supply of toiletries for boarders which can purchased from the Boarding Office.
Transportation - Weekend and Term All students wear dress uniform when travelling on public transport and when travelling to and from home
at the beginning and end of term.
Nimon and Sons - Booking the Weekend Bus Service
• Nimon buses operate a service each weekend; they do not operate at the beginning or the end of term.
Students (in consultation with their parents) are to communicate their bus bookings by the Wednesday
evening prior to the weekend required. Bookings are open until Wednesday 8.30pm. Save or
bookmark this link.
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• Students are responsible for looking at the printed copy of the weekend bus bookings. This is posted
each Thursday morning on the Boarding Office window.
South Run
Friday - departure time from Havelock North is 3.30 – 3.45pm. Sunday- departure times:
Arrival times:
Waipawa Main Street carpark 4.45pm $15 - $16 Ashhurst Mobil service station 5.10pm
Waipukurau Railway Station 4.50pm $15 - $16 Woodville Caltex service station 5.30pm
Takapau Sydney Street 5.15pm $18 - $19 Dannevirke Mobil service station 6.00pm
Norsewood, Lower Norsewood 5.30pm $20 - $21 Norsewood, Upper Norsewood 6.10pm
Dannevirke Mobil service station 5.50pm $21 - $22 Takapau by cemetery 6.30pm
Woodville Caltex service station 6.15pm $26 - $27 Waipukurau Railway Station 7.00pm
Ashhurst Mobil service station 6.30pm $30 - $31 Waipawa Main Street carpark 7.10pm
North Run
Friday - departure times: Havelock North 3.15 - 3.40pm. Sunday - departure times:
Arrival times:
Taupo Information Centre 6.15pm $29 - $31 Taupo Information Centre 5.30pm
Wairoa Queen Street toilets 6.15pm $26 - $31 Gisborne Information Centre 3.00pm
Nuhaka, Nuhaka Store 6.40pm $31 - $36 Nuhaka, Nuhaka Store 4.10pm
Gisborne Information Centre 7.45pm $37 - $41 Wairoa Queen Street toilets 4.45pm
Note:
• Public holidays incur a $2 per passenger surcharge.
• Special one-off runs (e.g. 1 or 2 schools only) will be charged extra according to number of passengers.
• All times are approximate only due to traffic conditions and unforeseen circumstances
• On occasion, when combined numbers with other schools are low (12 persons on seats) (pax) for North
and 10 pax for South,) the bus may only run part distance. For example - Wairoa instead of Gisborne
and Dannevirke instead of Ashhurst. Students will be advised of this on Thursday afternoon.
• Once the Friday runs are booked, Nimons have the right to charge full price.
• Sunday latest cancellation times - 10am for Wairoa/Gisborne run and 12noon for all other runs. Missed
bus or non-cancellations will be charged at full fare rate.
Nimon and Sons Duty Manager (after hours and for emergency alterations to current bookings): 021
745 260.
Public Transport – Buses and Air Travel
If students require public bus transportation and/or air travel for weekends - bookings are to be made
through the Boarding Office, [email protected]. We will also coordinate the students on the
shuttle service to and from the bus station and/or airport.
Shuttle Service
We have a trusted relationship with Driving Miss Daisy (DMD) or Monique Driving You (MDY); they are
reputable safe shuttle services here in Havelock North. We also use The Village Shuttle to help with airport
and bus station shuttles.
If students require a shuttle service during the week for activities or appointments, to and from bus
stations and the airport - bookings are to be made through the Boarding Office,
[email protected] or the Administration Office [email protected]
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Transition beyond Woodford House Any student enrolled at Woodford House for two or more years is eligible for a written reference from the
Principal upon departure. This needs to be applied for, in writing, to [email protected] no
later than six months after signing out of Woodford House.
Year 13 students completing a GAP year placement will be eligible for a reference supporting their Halls of
Residence application. This is completed by the Deputy Principal – Student Wellbeing. The students will
be guided through the application process by the Careers Teacher, Deans and Deputy Principal.
Year 13 students applying for scholarships are eligible for a supporting reference from the Principal. All
requests for references for scholarships must be forwarded to the Deputy Principal – Student Wellbeing at
least two weeks prior to the closing date of the scholarship.
Year 13 students have the opportunity to work collaboratively with the School on a testimonial. This
completed document is to be used for any further scholarship applications the student would like to make
the following year. Students are to complete the draft template and submit it to the School. This is the
final reference that will be issued by the School.
Any other requests for references will be at the discretion of the School.
Tuck • Boarders may purchase snacks from the village to store in their locked tuckboxes. Sugary foods are not
advised and should be limited. No energy drinks.
• Many students bring tuck to school. We encourage families to supply healthy tuck for their daughters.
• We appreciate that families will often buy ‘treat’ foods when taking their students out. In the interest of
equity, please ensure that treat food is eaten before the student returns to the communal Boarding House.
• Takeaway foods are prohibited in boarding houses.
Turnitin Woodford House uses a programme called Turnitin to check student work for originality. It checks against
published material and previously submitted school material so it can identify work already submitted as
plagiarised. If deemed necessary, other methods of checking authenticity may also be utilised.
Turnitin can be described as “an electronic text matching system that compares text in a student assignment
against a database of sources and provides an originality report in which matched text is underlined, colour
coded and linked to either the original source or a similar document on its database. It also offers an
indication of the proportion of the submitted work that matches other sources”. (Curtin 2014).
It is also designed to be used as a valuable feedback mechanism to help students learn what constitutes
plagiarism and to help them develop their academic writing skills.
Turning 18 Many students will turn 18 during their time in boarding. While this allows them to participate in a range of
activities legally, these activities are still unacceptable while they are in the care of boarding. These include
such things as smoking, vaping, drinking alcohol, visiting clubs and bars. Any participation in such activities
will result in disciplinary action. We do, however, encourage students to exercise their right to vote.
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Uniform and Clothing Requirements • All items on the school clothing list are required by all students.
• Footwear must be worn outside at all times.
• Shoes should be cleaned once a week.
Dress Code for after School, Dining Room and Weekends
Tidy mufti is to be worn.
Shoes To be worn at all times (jandals are permissible, studded sports shoes are not to be worn
in the dining room).
Hair Must be tied back.
Accessories Gloves, scarves, slippers, hats and puffer jackets are not to be worn in the dining room.
School Sports
uniform Can be worn in the dining room.
School Day uniform Is not to be worn at dinner time, unless arranged prior with your House Supervisor on an
occasion where you have back to back school activities. Year 13 students have a choice.
Activewear
Students are permitted to wear ¾ length leggings with a mid-thigh length top. They are
not permitted to wear brief shorts in the dining room, nor singlets/razorback or crop
tops.
Shorts and skirts Must be considered an acceptable length by the boarding supervisors. If your clothing is
seen as inappropriate by a boarding staff member, you will be asked to change.
Tidy trousers, jeans
and shorts
May be worn at weekends. Please include one warm jersey or polar fleece. School sports
polar fleece should not be worn with mufti.
Studs Nose or tongue studs are not to be worn.
No navels/belly buttons, underwear or cleavage should be showing.
Nail polish Is allowed to be worn in the weekends; it must be removed before school on Monday.
School Jackets Not to be worn in the dining room.
Additional Items for Boarders - All items must be clearly named
Linen
Duvet inner and duvet cover extra blanket Pillow and two or three pillowcases
Linen bag (drawstring material bag for laundry) Two swimming towels for summer
Facecloth
Clothes
Dressing gown bathrobe(compulsory) slippers (compulsory)
Pyjamas Underwear Suitable mufti for summer and winter
Tracksuit Shorts Sweatshirt and t-shirts
Toiletries
Shampoo and conditioner Soap Sanitary requirements
Hairbrush Hair Ties Sunblock
Ear plugs, for light sleepers Toothbrush Toothpaste
Deodorant
Other
Wastepaper basket Coat hangers Bedside clock (optional)
Shoe polish kit Coffee mug Tuck box e.g. large plastic click-lid
Eco-friendly shopping bag for town leave box or lockable wooden box
Torch Wheat pack Mending materials (including wool
and cotton in school colours
Bath/shower towels are provided by the school but it is useful to have an extra towel.
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Hair and Make-Up
Extremes are not acceptable, whether hair cut and colour, fake tan or with fashion. Hair colour should look
natural. Hair must be tied back with black, brown or maroon elastic ties when on the collar or longer.
Tortoiseshell, brown or black hair clips or scrunchies (black, burgundy or school gingham) may be worn.
Make-up and nail varnish are not to be worn with school uniform.
Tattooing of the skin where it may be seen is not acceptable at any time when the student is subject to
school expectations.
Uniform
Students are expected to keep their uniforms clean and tidy, and to wear them correctly and with pride at
all times. This includes on the way to school and returning home. The same expectation applies when
attending any out-of-school event where school uniform is worn. Undergarments must be white, cream, or
skin coloured. All uniform is checked for a general state of cleanliness and repair. The jersey may not be
worn as the outer garment in public.
Jewellery
The only jewellery that may be worn is a watch and either one set of plain gold/silver studs, small pearls or
small garnet studs in the earlobe. Necklaces, bracelets, rings and other body piercings are not acceptable.
For safety reasons, students may not wear jewellery with the sports uniform. Confiscated jewellery will be
secured in a named envelope, which can be collected by a parent/caregiver.
Pounamu may only be visibly displayed once the School has received a letter from a kaumatua.
Personal Property
All clothing, books and other property brought to the School must be clearly marked with the name of the
student. The School does not accept any responsibility for any clothing, books or other property which may
be lost by students or which is damaged while at the School. It is a condition of enrolment that students and
their parents accept that the School, its employees and agents, will not have any responsibility in respect of
money or articles lost, stolen, mislaid or damaged, however this may be caused, whether or not there has
been any negligence or breach of a common law or statutory duty on the part of the School or its employees
and agents. The School will, however, strive to ensure that personal property is safe.
Uniform List
Below are uniform lists for each year levels as well as information about when to wear the Dress Uniform,
how to purchase uniform items, expectations and mufti days.
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Intermediate and Junior Uniform Senior Uniform List
ITEM QUANTITY
REQUIRED UNIFORM ITEM
QUANTITY
REQUIRED
Intermediate Culottes (Years 7-8) 2 Skirt 2
Junior Skirt* (Years 9-10) 2 Short sleeved shirt 3
Short sleeved shirt 3 Long sleeved shirt (optional for winter) 3
Long sleeved shirt (optional for winter) 3 Jersey 1
Jersey 1 Blazer 1
Blazer 1 Tie 1
Tie 1 School Scarf 1
School Scarf 1 PE shorts** 2
PE shorts** 2 PE/House t-shirts** 1
PE/Sports shirt 2 PE/Sport shirt (if studying NCEA PE) 1
PE/House t-shirts** 1 Woodford House cap or visor** 1
Woodford House cap or visor** 1 Panama hat 1
Panama hat 1 Togs** 1
Togs** 1 Woodford House ThermaTech track pants** 1
Woodford House ThermaTech track pants** 1 Woodford House ThermaTech sports jacket** 1
Woodford House ThermaTech sports jacket** 1 Woodford House sports bag** 1
Woodford House sports bag** 1 Black footlets 3
Black footlets 3
**Names will be embroidered on.
Shoes
One pair of black dress shoes, available from Griffiths Footwear in Hastings or Lee James Footwear in
Havelock North. The style of shoe is called McKinlay “Kristen”. Sandals are either black Romans or Ziera
“Bonnie Black”.
Optional items
Students may wear the School scarf and knitted gloves. However, these must not be worn in the
classroom, Chapel or dining room.
Embroidery and name tape
Uniform that is not embroidered should have name tape sewn in. Name tapes can be ordered through the
uniform shop at the time of fitting and we can sew labels into garments when we do the hemming and
embroidery. This costs $1.25 per label. Alternatively, you can order directly online or over the phone with
our preferred labels supplier, Wovina: www.wovina.co.nz or (07) 575 9902.
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Uniform Dress Code
Dress Uniform - To be worn every Friday Terms 1 and 4 and everyday Terms 2 and 3. Also at Sunday
Chapel on the last day of each term and other special occasions.
Culottes for Intermediate (Years 7-8)
Skirt for Years 9-13
Junior/Senior Short sleeved striped shirt (long sleeved shirt is optional)
Junior/Senior Jersey (not to be worn as the outer garment outside of the school grounds)
Junior/Senior Blazer
Junior/Senior or Colours tie
Black dress shoes with black footlets in summer and black, opaque, 50 denier tights in winter
Panama hat to be worn on special occasions or trips out of school in Terms 1 and 4.
Boarders must wear their blazer and tie when travelling to and from school at the beginning and end of
each term.
Summer Uniform - To be worn Terms 1 and 4 Tuesday to Thursday.
Culottes for Intermediate (Years 7-8)
Skirt for Years 9-13
Junior/Senior short sleeved striped shirt
Junior/Senior Jersey (not to be worn as the outer garment outside of the school grounds)
Junior/Senior Blazer (is optional)
Black dress shoes with black footlets.
Mondays and Friday require ties and, if requested, blazers.
Physical Education/Sports Uniform - To be worn for all practical PE lesson (Years 7-13)
PE/Sports shirt (available during Term 1 2020)
House t-shirt
PE shorts
Woodford House cap/visor
We are introducing a new PE/Sports Uniform in 2020 and additional items may be available at this time.
Please see school website for further information on the Uniform.
School Mufti
For occasions that require mufti, the dress is smart casual. Mufti occasions include mufti days, themed
school days – including Year 13 sports day costumes, School Socials, House Drama, House Music and
House debate events, whether attending as a performer or a member of the audience. Sleepwear, i.e.
pyjamas, is not appropriate attire. Make-up and nail polish are not permitted at school mufti occasions
and may only be worn at School Socials. No face/body paint is permitted.
How to purchase the uniform
The Uniform Shop Manager will invite all families for a fitting before the end of the school year.
Your daughter’s uniform will be ordered and delivered to your home address if she is a boarder. If your
daughter is a day student, you will be able to collect her uniform from the School. We will contact you
upon delivery.
Invoices will be sent upon delivery/collection of the uniform.
Payments can be made by cash, EFTPOS, cheque, online transfer (bank account details will be provided
by Uniform Shop Manager) or credit card for new students. Current students will have their purchases
added to their school account.
One pair of black dress shoes, available from Griffiths Footwear in Hastings or Lee James Footwear in
Havelock North. The style of shoe is called McKinlay “Kristen”. Sandals are either black Romans or Ziera
“Bonnie Black”.
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Second Hand Uniform
There is currently limited stock of second hand available to purchase. If you have any uniform that you
would like to either donate to the school for resale or for resale on your behalf, please drop it off to the
Administration Office. Please clearly indicate which option you prefer along with your name, address and
bank account number (if the student is leaving school). Current students will have their school account
credited when the item is sold. Please note:
all uniform for sale must be washed/drycleaned and ironed
there must be no rips, tears, holes, paint/ink stains
no missing buttons and all zips in working order
hems should not be undone
no fraying of cuffs or hems on jerseys
remove all name tapes
blazers must be dry cleaned and have no stains, rips or bottoms missing
Any uniform items presented to the shop for sale that are not up to our standards, will be rejected. Please
notify us if you want the items returned to you, otherwise items will be donated to an overseas charity.
Unless we are notified, any items that have not been sold after two years will also be donated to charity.
We do not accept swimming togs, PE shorts, House T-shirts, ThermaTech trackpants or thermaTech jackets.
The revenue we make from the shop goes to fund Scholarships to help girls attend the School, therefore,
we thank you for your continued support.
Sports Dress Code
When travelling on inter-school visits, all students wear dress uniform and change into their sports
uniform on arrival at the host school.
When travelling long distances students may be able to wear sports uniform. The dress code will be
communicated before travelling.
School sports uniform is to be worn for all trainings.
Woodford House Foundation (WHF) The Woodford House Foundation was established as a charitable trust in 1994 with the objectives and
purpose of providing funds for the educational purposes of the School and to support the Board of
Proprietors to uphold the standards and special character of Woodford House. The Foundation is the
fundraising arm of the School and supports projects in line with the Schools’ Strategic Plan. The
Foundation encourages the strong tradition of giving through various ways, focused on benefitting the
current and future generations of young women. The Foundation is made up of a dedicated group of our
community with representation from the Old Girls’, Parents’ Association and Board of Proprietors.
For more information on how parents, students and the wider community can support the Woodford
House Foundation please visit our website www.woodford.school.nz or contact our Development Office on
06 8730700 ext 861.
Woodford House Parents’ Association (WHPA) The Woodford House Parents’ Association (WHPA) encourages and supports an environment where
parental involvement is an important element in the development of the talents, self-confidence and
character of students at Woodford House.
The Woodford House Parents’ Association provides a valuable link between the boards, staff, Principal and
parents. The current President of the WHPA is Mrs Mary Rookes.
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For families new to Woodford House, WHPA assists with this transition from a parent’s perspective. WHPA
actively fundraises and supports funding of projects which benefit all students, and organises and hosts
social activities.
WHPA meets twice a term (dates and times are printed in the online calendar) and all are welcome.
Woodford House Old Girls’ Association (WHOGA) The Woodford House Old Girls’ Association encourages the traditions of excellence, strength and faith
built on the spirit of the past, and will challenge the future with fellowship and vision.
The Woodford House Old Girls’ Association (WHOGA) was established in 1933 by 85 former students. We
now have a strong alumni with Old Girls’ around the world. WHOGA is an integral link between the history
of our school and the present school community. WHOGA offers lifetime contact with school friends and
peers, and helps organise events, reunions and get-togethers. The Tempus magazine is sent to Old Girls
with stories about current school activities, Old Girls news and notices, and information about upcoming
reunions. We endeavour to support life membership to WHOGA and have a subscription structure to
accommodate this. Please find more information in Appendix C. We have a strong, committed focus,
through careful management of an endowment trust fund, to provide educational scholarships and also
provide end of year awards and prizes for current girls.
Year 13 Leadership Year 13 students, as the seniors in the School, are responsible for maintaining high standards. They are
expected to take on extra responsibilities. They also may be called on to work with Year 12 students as
“Big Sisters” to assist new students to settle into our environment, and are encouraged to help act as
tutors for specific academic problems or in the homework club, may coach sports or cultural teams, lead
committees etc.
Year 13 students are expected to comply with the School rules but are given extra privileges in recognition
of their seniority, contribution to the smooth running of the School and additional responsibilities.
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Appendix A - History
In February 1894, Miss Mabel Annie Hodge opened Woodford House in Dr Hamilton’s old home on the
corner of St Aubyn and Market Streets in Hastings. There were 18 day students and four boarders and her
philosophy was “hand, body and brain must be developed together”. The basic ingredients of the
Woodford House education, established over a century ago, are still true today.
Miss Hodge, a gifted teacher, was a woman with foresight and drive. The School prospered and rapidly
developed. In 1909, 20 acres on the barren hills of Havelock North were purchased. The first buildings of
our current school, built on the top of the ridge, offered wonderful views over the Heretaunga Plains. In
February 1911, Woodford House was officially opened by Bishop Averill. The roll grew to 60 senior
boarders while the younger students remained at the school in Hastings.
In 1928, the Chapel, dedicated to St Francis of Assisi, was officially opened. It remains the centre of the
School and worship is an important aspect of school life. The disastrous Hawke’s Bay earthquake, on 3
February 1931, demolished 12-year-old Nelson House and made the Chapel unsafe, while new classrooms
and the wooden building of Woodford survived. The classrooms were turned into dormitories and the
School re-opened on 20 March. Later that year, a new earthquake-proof Nelson and restored Chapel were
re-opened.
In 1934, when excavations for the new swimming pool were 16 feet down, moa bones were unearthed.
Bricks from the earthquake damage were used to pave paths to the pool and the courtyard in the teaching
block.
ord House’s facilities continued to expand over the next 50 years. Additional boarding houses, science
laboratories, library, gymnasium and astroturf courts were provided to make Woodford House’s facilities
some of the best of any school in New Zealand. A new Technology Building opened in 1994. In the same
year, many past students and staff joined current students to celebrate Woodford House’s Centennial and
recognise the contributions to the total life of the School that so many people had made.
In 1999, Woodford House entered a new era in its history as an integrated school. Integration provides a
more affordable education to families choosing our school for the special education we provide.
July 2000 saw the completion of the new classroom block, Hodge. This is another superb educational
facility providing 13 classrooms and a staffroom. Shortly after this, additional boarding and common
room facilities were built for senior students.
In 2004 the Principal’s office was relocated to Holland House and our students were able to enjoy new
design room facilities in the Technology Building.
2005 saw the completion of our Science Laboratory upgrade and two new classrooms. Additionally,
bathroom upgrades in all boarding houses were completed, as well as the relocation of the Chaplain’s
office, the dining room and Holland bedroom upgrades, and the hall extension.
Major building projects finished in 2006/2007 included additions to our art block, the construction of a
common room for the Woodford boarding house and the re-organisation of our sports office and uniform
shops.
In 2012, senior accommodation in Holland was subdivided to form three new apartments which have
become an integral aspect of the new Independent Living and Leadership programme. At the same time,
a new Boarding office was formed, which reflects the importance of boarding to the fabric of the School.
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In recent years, project work has included:
The provision of a second gymnasium, complete with sprung floor.
The replacement of astroturf on our multisport facility.
A continuation of new paved areas and covered walkways throughout the centre of the School.
The building and opening of The Dame Kate Harcourt Performing Arts Centre.
The opening of the Bernard L Chambers Founders’ Room at the front of the School.
The upgrade of the swimming pool.
The building of the Founders’ Walkway.
The refurbishment of the Library.
Although the School was founded in 1894, it was not until 1931 that the present House system was
inaugurated by Miss Dorice Mary Holland.
Frimley
● Miss Elsie Williams was one of the Foundation Trustees and so Frimley was named after her home.
● The Frimley estate, taken up by her father, J N Williams, in the early 1860s, extended from the
Ngaruroro River to Stortford Lodge and the railway line – about 3,000 acres. It was named after
Frimley, Surrey, and the birthplace of J N Williams’ mother, Mrs William Williams. Frimley homestead
was built in the 1870s and many impressive trees were planted. In 1900 the Government took over
part of Frimley and small blocks were sold by ballot. The house where Miss Elsie Williams lived burnt
down in 1950. In 1955, the garden was presented as a park to the borough of Hastings.
● The crest on the Frimley banner is a Saracen’s head with the Welsh motto, “A fynno Duw fydd”,
translated by the Williams family to mean, “As God wills, so be it”.
Rouncil
● Rouncil, in Warwickshire, England was an old farm house where the Nelson family lived. The name
Rouncil is a corruption of ‘round hill’ so when the family came to Havelock North they named the farm
house ‘Rouncil’.
● Mrs Frank Nelson, one of the four Foundation Trustees, gave the name of her home to one of the
Houses at Woodford House. Mrs Nelson’s daughter carved the chapel altar, presenting it to the
School in 1930. The family motto on the Rouncil banner is “Vincit veritas”, which means “Truth
conquers all”.
Tauroa
● “In Fide Fortis”, “In faith is our strength,” is the motto of the Chambers’ family, whose family tree can
be traced back to 1697 when the family lived in Yorkshire, England. When the Chambers immigrated
to New Zealand in 1886, they bought the Te Mata property in Havelock North.
● In 1886, this property was divided into three: Te Mata, Mokopeka and Tauroa. Tauroa means a spur, so
given because of the long ridge extending to Havelock North.
● The 6,000-acre property of Tauroa belonged to Thomas Mason Chambers, one of the four Foundation
Trustees of Woodford House. In 1910, 20 acres of Tauroa were acquired for Woodford House on its
present site. The original Tauroa homestead was burnt down in 1916. The family lived in a cottage
until the new Tauroa was later built in 1916.
Wallingford
● Mr J D Ormond of Wallingford, Waipukurau was invited to be a Foundation Trustee, partly because he
had a large number of daughters and therefore would be interested in helping to enlarge and develop
the School. In recognition of his help, one of the Houses was called Wallingford, J D Ormond’s home,
named after a Municipal Borough in Berkshire, England.
● The crest of the Ormond family appears on the house banner in the Chapel. It is a phoenix rising from
beneath the ashes with the motto “Virtuti moenia cedant”, which means, “The strongest fortifications
will yield to courage”.
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Appendix B - Board Contacts
The Board of Proprietors is appointed in accordance with their Trust Deed. This Deed requires that the
term of a Proprietor’s appointment is four years, renewable for a maximum further four years. No
Proprietor, including the Chairman, is paid for services, but may be reimbursed actual out of pocket
expenses.
The terms of our Trust Deed may only be altered by an application to the High Court. This has occurred
twice in our 125-year history: firstly, to expand the number of permitted Proprietors to eight, and,
secondly, to expand the number to 12, which further provided the opportunity for the appointment of a
representative from each of the Parents’ Association and the Old Girls’ Association.
The criterion followed in the appointment of a Proprietor is to select an individual with both time and skills
to contribute to the School. Generally, invariably, the pool from which prospective Proprietors are
identified is the list of current and former parents. Very rarely will any selection depart from this source.
The ultimate criterion, however, is to select a person with skills, that can be utilised for the benefit of the
Board and the School. Usually a prospective Proprietor is unofficially approached to determine whether
he/she has the time and willingness to serve as a Proprietor. If so, a curriculum vitae is then circulated
among Board Members who vote on the appointment.
One of the major challenges faced by Proprietors when seeking a new member is identifying, from among
current parents, those who satisfy the selection criterion.
The Board of Proprietors
Mr Mike Wills Chair (06) 874 7983
Mrs Julie Peterson Principal (06) 873 0705
Rev Deborah Broome (06) 833 9145
Mr Mike Brougham (06) 877 5254
Mrs Robyn Burns (06) 875 0017
Dr Lynda Croft (06) 877 2147
Mr Ross McMillan (06) 873 0170
Mr Andrew Ritchie (06) 877 0055
Mrs Mary Sherratt (06) 857 8007
Ms Kirsten Westwood 027 529 1488
Mrs Anna Wright (06) 877 7119
The Board of Trustees
Mr Martin Williams Chair, Elected Parent Representative (06) 877 1940
Mrs Julie Peterson Principal (06) 873 0705
Dr Benita Douglas Elected Parent Representative (06) 571 8882
Ms Toni Goodlass Elected Parent Representative 027 254 6814
Mr Malcolm Jackson Elected Parent Representative 027 237 7545
Mr Ross McMillan Proprietors Representative (06) 873 0170
Mrs Lorna Morice Elected Staff Representative (06) 845 1315
Dr Louise Trent Elected Parent Representative (06) 878 4601
Miss Sophie Lowry Elected Student Representative -
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Appendix C - WHOGA Life subscription
For your daughter to become a Life Member of the Association, an optional subscription account can
commence with an $18 fee added to each term’s account to the total of $360. By the time your daughter
leaves Woodford House, she will be a fully paid life member. If your daughter is not at Woodford House
for this long, the balance can be paid when she leaves.
Once your daughter leaves School and is a Life Member, she will receive the following from the Old Girls’
Association:
● A welcome letter with the Old Girls’ Prayer printed inside.
● Free subscription to “Tempus” magazine.
● Notices of meetings and special events particularly in her area and overseas.
● Reunion and networking events.
● Links to lifetime friendships.
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Appendix D - 2020 Schedule of Dues, Fees and Special Character
Donations/Contributions (per term)
Day Student
Attendance Dues (GST inclusive) $441.31
Special Character Contribution (zero rated for GST purposes) 1,198.00
Building Contribution (zero rated for GST purposes) 330.00
Catering for Day Students (GST inclusive) 479.69
$2,449.00
Weekly and Full Boarders
Attendance Dues (GST inclusive) $441.31
Special Character Contribution (zero rated for GST purposes) 1,198.00
Building Contribution (zero rated for GST purposes) 330.00
Boarding Fees (GST inclusive) 3,764.69
$5,734.00
Fees have been averaged over the four terms and take into account seniors leaving early on
examination leave.
2020 Fee Structure
Fee information for 2021 will be set in the final term of 2020 and incorporate any increased operating costs.
Attendance dues
These are charged by the Board of Proprietors in accordance with Part 33 of the Education Act 1989.
Attendance Dues, which are gazetted, can only be used for Ministry approved property and integration
related costs.
Special Character contributions
Payments are used to fund the on-going cost of preserving the Special Character of Woodford House. As
a relatively small school, payment by each parent is critical because if payment is not made it becomes
impossible for the School to provide the Special Character which parents are seeking in making the choice
of Woodford House for their daughter’s education. The Special Character Contributions enable the Board
of Proprietors (and the Board of Trustees) to provide the pastoral care, Christian ethos and recreational
and cultural opportunities that parents expect to be available at this school. In addition, these
contributions also help support the enhanced levels of infrastructure that support the opportunities
provided to students. It should be noted that the cost of providing these enhancements is not funded by
the Government.
Building contributions
Woodford House is fortunate in having an extensive range of quality buildings and facilities, which are
owned by the Woodford House Proprietors whose investment and obligation to maintain these is
substantial. Refurbishing and strengthening, in particular, earthquake strengthening of school buildings, is
critical for safety as well as compliance reasons, continue to require considerable investment by
Proprietors.
Special Character Contributions and Building Contributions (donations) are collected by the Proprietors,
for the purposes outlined above.
In most cases there will be taxation benefits to parents (being a third of the donations paid) for payment
of the Special Character and Building Contributions. A charitable donation certificate for taxation
purposes, is provided to parents by the end of April each year.
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Appendix E – Cultural Activities
School productions
The school production rotates on a two-year cycle between a play for Seniors and a whole school musical
production. In 2019 there will be a combined production with Lindisfarne for senior students.
There are also opportunities for students to work in all areas backstage including sound, lighting, stage
management, costume, make-up and set design for all school productions.
Shakespeare - Mentor: Miss Danielle Reiter
Students will have an opportunity to participate in the University of Otago SGCNZ Shakespeare in Schools
Festival, see live theatre productions and explore a variety of theatre forms through workshops held
throughout the year, Term 1 only.
Dance
An opportunity to learn dance technique in Jazz/Hip Hop/Musical Theatre. To be offered as a weekly class.
Full year one hour per week. There will be a cost per term for this activity.
Co-Curricular music
Co-curricular activities in music generally involve school and public performances, thus a standard of
excellence is sought. Excellence can only be achieved with full commitment and total focus from each
member of the group; when this is achieved the personal rewards and gain for the students are
immeasurable.
Chapel Choir - entry by audition
Auditions are open to Years 9 – 13. Alongside the weekly commitment, there are additional public
performances including Big Sing, Carol for Cranford and weddings etc.
Rehearsal Schedule: full year, after school rehearsals twice a week and Sunday Chapel Services.
Up Close a Capella Ensemble – open to all students from Years 9-13 - Director: José Apiricio
Students can be additional members of the chapel choir in order to further develop vocal skills. Up Close
regularly perform in a variety of public performances and regional competitions throughout the year.
Rehearsal Schedule: full year, one lunch and one after school rehearsal per week
Year 7 and 8 Choir - open entry
A voice check is held. The Year 7 and 8 choir often performs in regional competitions as well as various
public functions and chapel services throughout the year. The junior choir provides a good preparation for
the Chapel Choir and Up Close ensemble.
Rehearsal Schedule: full year, two at lunchtime
Chamber Music - Director: Mrs Sarah Delany
Ensembles are assembled according to ability and interest level. There are between three and seven
members in an ensemble and there is no restriction as to the genre of music played or instruments used.
Ensembles play in The Chamber Music Festival, which is competitive and held in June. Each ensemble is
required to rehearse once a week with a specialist music tutor, three times independently in order to reach
a satisfactory standard. Some ensembles will also play in assembly or chapel prior to the Festival. The
Chamber Music Festival is open to students in Years 9–13.
Rehearsal Schedule: Term 1, Week 4. Term 2, two rehearsals per week
Junior Chamber Music (Year 7 and 8 students.)
This programme is designed to build up the necessary skills required for Chamber music competitions. The
students will develop confidence in working in groups and playing music with each other. There will be
opportunities for the students to perform in front of the School or chapel.
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Jazz Band - Director: Mr Mark Couper
This is a co-curricular group that links to curriculum music. Students need to be learning a musical
instrument.
Rehearsal Schedule: one lunchtime per week
Director: Mr Mark Couper
Kapa Haka - Open to all students
Kapa Haka, Maori Performing Arts, gives students an opportunity to explore Maori cultural heritage
through traditional song, language and cultural activities performance throughout the year.
Rehearsal Schedule: one-hour practice per week after school.
Flute Choir - Director: Mrs Sarah Delany
This begins after the Chamber Music competition in Terms 2, 3 and 4. Students are invited to join a Flute
Choir to participate in the Chamber Music Festival, the school Arts Showcase and Spring Concert, and to
provide music at Prize Giving.
Rehearsal Schedule: one half hour rehearsal per week
Rock Band
This will be offered as a co-curricular activity dependant on interest. A focus will be on entry to the
Regional Rock Quest mid-year.
School Orchestra - Tutor: Mrs Sarah Delany
This will be open to Years 7 – 13 students who are learning an instrument. The orchestra is an opportunity
to make music and experience performance in a larger group.
Rehearsal Schedule: one hour per week during lunchtime
Music Expectations
Students are expected to practise regularly. They will be issued with a practice diary in which tutors will
record weekly tasks and goals, and the students will record each week’s achievements. The rooms in the
Dame Kate Harcourt Performing Arts Centre are available to the students for their practice. Students will
sign a practice protocol at the start of the year to secure a time. Furthermore, students are encouraged to
perform with a school group in order to enhance their learning experience.
Students are encouraged to enter examinations in performance and theory as these provide strong
incentives to acquire solid skills. In such cases full consultation is made between Head of Music,
instrumental tutor, student and parent in order to maintain a balance with all other commitments. There is
no compulsory examination factor.
Instruments available
Woodford House has some brass, string and woodwind instruments available for students to learn with,
and the Music Department is able to guide families towards the various hire-to-buy schemes available.
There are a number of pianos, keyboards, flutes, clarinets, saxophones, trumpets, trombones, ukuleles,
violins, violas, cellos, guitars, an electric guitar, a bass guitar and two drum kits, for student use.
Instrumental registration
As instrumental lessons are a full-year commitment it is important to select an instrument with which
you are compatible.
For new students or students wishing to take up a new instrument, we suggest that the student and a
parent attend an interview with the Head of Music, at which all the aspects of learning an instrument can
be fully discussed.
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It will also be possible for you to try out several instruments to help with your decision. Please make an
appointment for either early in December or late in January. Telephone the Director of Performing Arts on
(06) 873 0729.
Music staff
The following staff teach private music lessons at Woodford House. Where possible, arrangements are
made for a student to learn from the teacher of her choice but this cannot be guaranteed. Students using
school instruments are liable for any damage or loss. Lessons are available in the following instruments:
Mr Matt Baker Drums and Guitar
Mrs Jan Beck, LTCL, LRSM, AIRMT Piano
Mr Mark Couper, BA, AIRMT, ATCL Guitar
Mrs Sarah Delany, AIRMT, B.Mus, LTCL Flute
Mrs Anna Hansen, ATCL, LTCL, IRMT Piano
Mrs Edwina Lawrence, ATCL, IRMT Piano
Mrs Elizabeth McDougal, M.Mus, LTCL, DipTchg, AIRMTNZ Cello
Mrs Frances Morgan Piano
Mr Winston Pitt Voice
Mr Patrick Power, ONZM Voice
Mr John Snowling Brass
Mrs Orlena Wakeman, ATCL, Dip Perf Arts, AIRMTNZ Voice
Mr Anton Wuts Saxophone, Clarinet
Speech and Drama The aspects covered include: voice management, drama skills, public speaking, reading aloud, poetry
speaking, literature appreciation, theatre sports and exercises to promote spontaneity and self-confidence.
The students are encouraged to sit an examination. We offer examinations in speech and drama, public
speaking and communication, and theatre in action. An independent examiner assesses the students’
work against a national standard set by Speech New Zealand. The examinations are held at Woodford
House in Terms 2, 3 and 4.
Lessons missed by the student are not made up.
If a student wishes to withdraw from Speech, one term’s notice must be given in writing and fees will be due
for that term.
Speech and Drama staff
Mrs Josephine Carpenter, LSB (Sp & Dr, Pub Sp) ATCL, Dip Tchg
Mrs Kathy Atkin, ATCL
Mrs Rebecca Lagas, MA, Dip Tchg
Mrs Fiona Mackenzie, ATCL, DipTchg
Fees Examination Times
Grades 1 - 4 $150 November
Grade 5 $160 June and November
Grades 6 - 8 $205 April, July and October
ASB $250
This will be charged to your school account each term as well as examination fees when applicable.
Examination fees are charged at the time of entry, which for most students will be:
Fees will not be refunded to any student withdrawing from an examination.
Reduced entry to the next examination, however, may be granted in particular circumstances.
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Appendix F: Cultural Colours and Letters
Arts letters: You must complete all points in bold.
• Arts Letters are awarded for proven, meritorious and sustained demonstration commitment to the
cultural life of the school over at least a year within two or more of the main cultural disciplines.
• A contribution to the cultural life of the school in at least two disciplines (including Kapa Haka).
• You may not qualify fully for letters in another category, but if you show promise in more than one (ie,
Drama, Music and/or Art), you could be considered for Arts Letters.
Visual Art: You must complete all points in bold plus one other point.
• Significant and sustained contribution to the Visual Arts within the school.
• Holding a leadership role within Visual Arts.
• Exhibiting art work around the school or at a public exhibition.
• Contributing to the school productions.
• Art tutoring of younger students.
Music: You must complete all points in bold plus one other point.
• At Grade 3 theory level.
• At Grade 4 practical level and/or a consistently high standard of work at NCEA Level 1.
• Active participation in music class at a consistently high standard for at least one year.
• Regular attendance at and commitment to rehearsals of a school music group.
• Solo or small group performer at House Music.
• Solo or small group performer in front of a school audience.
• Solo or small group performer in a local music competition and/or production.
• Accompanist for chapel/ school event/ outside of school.
• Involvement in groups outside of school (ie. Symphonic Band, Orchestra, PPV, NZSSC)
Speech and Drama: You must complete all points in bold plus one other point.
• Merit, Merit Plus or Honours pass in two consecutive years' examinations at Grade 3 or above.
• Active participation in Speech and Drama classes in the school at a consistently high standard.
• Demonstrated commitment to the cultural life of the school such as:
o A role in a school production
o Active member of a school group such as debating, improvisers etc
o Performance in front of a school audience
o Placed in a speech competition
o A role in a local production
Drama: You must complete all points in bold plus one other point.
• Significant and sustained contribution to drama within the school.
• Active participation in drama class at a consistently high standard for at least one year.
• Demonstrated leadership within drama classes and/or a drama group.
• At NCEA Level 1 or above.
• Contribute to school productions.
• A significant role in House Drama.
• A role in a school production.
• Performance in front of an audience.
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Debating: You must complete all points in bold plus one other point.
• At least one year of sustained contribution to a junior/senior debating team.
• Be involved in four or more debates over the course of one year (prepared and unprepared).
• Regular attendance at regular/scheduled debating sessions.
• Best speaker for a Woodford House team.
• Participation in House Debates.
• Participation in a mooting competition.
Technical: You must complete all points in bold.
• Demonstrated commitment to the cultural life of the school.
• Consistent and regular contribution to assemblies and chapels for at least two terms.
• Been actively involved (including rehearsals) over one year in at least four school events that
may include:
o House music
o House drama
o School production
o Stage Challenge
o Arts events
o NCEA performances
o Festival of Talents
Dance: You must complete all points in bold plus one other point.
• Demonstrated and meritorious commitment to this cultural area of the school for at least one
year.
• Regular attendance and membership of a school dance group.
• Performance in at least two different events, for example:
o ShowQuest
o Dance NZ Made
o Stage Challenge
o Festival of Talents
o Competitions outside of school
• At least two solo or group dance performances at school assemblies.
Colours Colours are only available for students in Years 11, 12 and 13 and/or at their teacher's discretion.
Arts Colours: You must complete all points in bold.
• Significant and sustained contribution in two or more of the main cultural dispositions over the
course of two years or more.
• A contribution to the cultural life of the school in at least two disciplines {including Kapa Haka).
• You may only receive this if you have been awarded with at least two cultural letters and two
cultural colours.
• If you are applying for a re-award of this, you must have been awarded with at least two
DIFFERENT cultural letters and two DIFFERENT cultural colours.
Visual Art: You must complete all points in bold.
• Consistently high standard of work at Level 2 or above. Evidence of high standard must be provided
{ie, Excellences in NCEA, HOF recommendation, success in national exhibitions or similar, etc).
• Significant and sustained contribution to cultural aspects of the school including two of the
following:
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o Exhibitions (school or in the general public)
o Drama/ School productions (set, programme design, production)
o School publications (visual art, photography, graphic design)
o Visual art around the school
o Promoting art within the school
o Other (please specify)
Music: You must complete all points in bold and one other point.
• At Grade 5 theory level.
• At Grade 7 practical level and/or a consistently high standard of work at NCEA Level 2 or above.
• Active participation in music class at a consistently high standard for at least two years.
• Regular attendance at and commitment to rehearsals of a school music group.
• Significant and sustained contribution to music in the school including at least two of:
o Having a leading role in organising and/or participating in House Music
o Representing the school as a soloist or part of a musical ensemble
o Having significant input into the Chapel Choir and/or Up Close
o Regular solo or small group performances in front of a school/public audience
o A member of a significant senior music group at school or regional level
• Significant and sustained leadership within the music department over the course of two or more years.
• Involvement in groups outside of school (ie, Symphonic Band, Orchestra, PPV, NZSSC).
Speech and Drama: You must complete all points in bold.
• A Grade 8 pass in Speech and Drama.
• Active participation in Speech and Drama classes at a consistently high standard.
• Significant and sustained contribution to Speech and Drama in the school including at least three
of:
o Teaching Speech and Drama as a student teacher
o Directing a House play, school based production and/or NCEA production
o Having significant input into a House play/school production
o Successfully participating in a speech contest as a representative of the school
o A significant role in a local production/school production/NCEA production
o Performing in front of a live audience
• A Year 13 student may apply for Speech and Drama colours in Term 2 if they have passed at least one
module of Grade 8 and have committed to completing the examination.
Drama: You must complete all points in bold and one other point.
• Consistently high standard of work at NCEA Level 2 or above. Evidence of high standard must be
provided (ie, Excellences in NCEA, HOF recommendation, success in national exhibitions or
similar, etc).
• Active participation in drama class at a consistently high standard for at least two years.
• Significant and sustained contribution to the cultural life of the school including at least two of:
o Drama productions (lead roles, back stage, etc)
o School productions (lead roles, back stage, directing, etc)
o Drama work around the school
o Promoting drama within the school
• Significant and sustained leadership within the drama department over the course of at least two
years.
• Regular attendance at and commitment to rehearsals of a school drama group.
• Involvement in groups outside of school (ie, NYDS, etc).
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Debating: You must complete all points in bold and one other point.
• Sustained and outstanding contribution to junior/senior debating.
• Two or more years of sustained contribution to debating (junior or senior, in succession).
• Being involved in 12 debates over the course of at least two years (prepared and unprepared).
• Regular attendance at scheduled debating sessions.
• Demonstrated leadership within debating.
• Competed at Hawke's Bay Regional Competitions.
• Best Woodford House speaker at the Hawke's Bay Regional Competitions.
• Participation in House debates.
• Senior or junior counsel in a mooting competition.
Technical: You must complete all points in bold.
• Sustained and outstanding commitment to the cultural life of the school.
• Consistent and regular contribution to assemblies and chapels for at least two years.
• Demonstrated significant and sustained leadership for at least one year.
• Been actively involved (including rehearsals) over two years in at least six school events that may
include:
o House music
o House drama
o School production
o Stage Challenge
o Arts events
o NCEA performances
o Festival of Talents
• Completion of performing arts unit standards at NCEA Level 2 or above to a high standard (ie, music
technology, lighting design, sound production, etc ).
Dance: You must complete all points in bold and one other point.
• Demonstrated and meritorious commitment to this cultural area of the school for at least two years.
• Significant and sustained leadership demonstrated in at least two of the following:
o ShowQuest
o Dance NZ Made
o School production
o Stage Challenge
o Arts Showcase
o Festival of Talents
o House Drama
• Choreography for others in a school production and/or outside event.
• Regular performances in front of a live audience.
• Be a dancing lead in a school production.
• Achieve an intermediate examination (first vocational examination) in any discipline of dance of any
syllabus.
• Regular attendance at a school dance group/training.
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Appendix G - Sports
Senior Colours and Letters - Are awarded to students in Woodford House ‘A’ teams who fulfil the
following:
• Have played regularly in the top school team in the current year.
• Make consistent effort in training and games.
• Have achieved a very high standard in the sport at school.
• Has a positive attitude to the team.
• Is an effective role model to younger students.
Years 7 and 8 and Junior Letters - May be awarded to students who fulfil the following:
• Have played regularly in the top junior team (Year 7–10) or the Woodford House ‘A’ team during the
current year
• Make consistent effort in training and games.
• Have shown strong dedication and reliability to the sport.
• Has a positive attitude to the team.
• Considered to have displayed exceptional performance for Woodford House.
The following factors are taken into consideration when the panel considers a student to be displaying
exceptional performance:
❖ Effectiveness on team results and performance
❖ High level of fitness
❖ High level of skill performance
❖ High level of mental application
❖ Leadership qualities
❖ Upholding Woodford House values
The Director of Sport, Head of Physical Education and Health, the Sports Co-ordinator, Deputy Principal –
Student Wellbeing comprise the Awarding Panel. Their decisions are final. Students are encouraged to
seek advice from coaches on further requirements to be considered for an award.
Swimming, athletics, lifesaving
Junior Letters are awarded to students who gain six points and are athletes considered to have
achieved exceptional performance.
Senior Letters are awarded to students who gain six points.
Colours are awarded to students who gain eight points and are athletes considered to have achieved
exceptional performance.
The Points System – Athletics and Swimming
Standards are set for each event – indicating a very good performance. The standards remain the same from
year to year. Records for each event are listed and remain unchanged until a student betters the performance.
Equalling or bettering a standard (without achieving a record) ½ point
Equalling or bettering a record 1 point
‘Champion’ in an age-group 1 point
‘Runner-up’ in an age-group ½ point
Representative in a Hawke’s Bay team 1 point
Standards or Records points may be gained at any secondary school events, including inter-school
fixtures, but new records can only be set at the school Athletic or Swimming Sports. Cross Country is
considered part of athletics.
Students begin from zero when you move into the senior age category. If you gain senior letters points
are maintained towards colours before beginning at zero again.
Lifesaving
Accompanied Rescue ½ point Bronze Star ½ point Award of Merit 2 points
Bronze Medallion 1 point Instructor 2 points Distinction 3 points
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Appendix H – FAQs: - Electronic Devices Including Laptops, Mobile
Devices and Mobile Phones Questions Answers
My school
work
I wrote a really good story and the
principal wants to use it on the
School website to show how clever
her students are. I'm a bit
embarrassed and do not want
people outside my class to read it.
Can I say no?
Yes, you can! You own the copyright on your story. However,
your parents may have signed a consent form for your work to
be published so please check with them.
Photocopying
I found a great article in the Library
and want to read it at home for
ideas for a story I am writing. The
teacher in charge of the library
won't let me take the magazine
home. Is it legal for me to make a
photocopy?
Since it is for your private study, you can make one copy or you
can get someone working or supervising in the Library to do it.
But remember, you can't make lots of copies for your study
group.
Pictures
Can I use a picture from the
internet in my project?
Making one copy only of a picture on the internet is okay if it is
part of your study. It is okay if your use is electronic (in a
PowerPoint presentation) or on paper. It won’t be okay if your
project is put onto the School website because you are
‘republishing’ it online. Some websites say it is okay to change
their stuff for any educational use. Look for 'copyright free'
statements and only use those sites. Remember it is almost
never okay to change, warp, or morph anything you find on
the internet. You should always acknowledge where you got it
from.
TV
programmes
I recorded a TV programme and
want to show it in class. Can I?
If your school has a broadcast copyright licence that will be
fine. If not, then absolutely not. Without a licence, the law only
allows you to record a programme to watch at home at a later
time.
Music
downloading
and copying
I have brought a CD of music from
home. Can I play it in class? And
can I copy it for my friends?
You can play the CD to the class. But you can't make copies of
music on commercial music CDs. This means that copying
tracks from a CD onto your iPod or MP3 player and playing
them at school is illegal.
Music
mixing,
mashing,
sampling
I want to use some old music as
part of the backing to an rDP track
we are making in class. Is this okay?
If the music is really old (ie the creator died over 50 years ago)
and copyright in the sound recording or the sheet music has
expired, then it is okay. Otherwise, since you will be both
copying (illegal) and adapting or changing it (also illegal),
don't do it without permission!
I want to make a mix from small
bits of some current hit songs. Is it
okay if I just use a small part of
each song?
It will likely be the recognisable bit from the song you want to
use. It is not just how much you choose (even 10 seconds may
be too much) but it is also the importance of the bit you
choose. The answer will likely be 'no' for these two reasons, but
also because you will be changing the music by mixing it and
that is even more of a ‘no no’! If you really want to do the mix,
you can always try getting permission from the recording
company (which is what professional DJs do). But you may
have to pay for the privilege.
Performing I know a song on the pop charts off
by heart. Is it okay if I play it on my
guitar in class and sing it?
Yes, the law allows performance of a song as part of your
school lessons or at a concert attended only by teachers and
students of your school. But it's not okay in a school show for
parents and whānau.
Adapted from the www.tki.org.nz Ministry of Education website
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Appendix I - Behaviour Management
Ministry of Education – Board of Trustees day school guidelines terminology
Stand-down means the formal removal of a student from school for a specified period. Stand-downs of a
particular student can total no more than five school days in a term or ten school days in a year.
Suspension means the formal removal of a student from school until the Board of Trustees decides the
outcome at a suspension meeting.
The Board of Trustees of a school is required to hold a meeting of the Board, within seven school days of
the suspension, to decide the outcome of a suspension (see Section 14[4], 17[4] of the Act). Following a
suspension, the Board may decide to:
a) Lift the suspension without conditions
b) Lift the suspension with reasonable conditions
c) Extend the suspension with reasonable conditions for a reasonable period
d) Exclude or expel the student.
Exclusion means the formal removal of a student aged under 16 from the school. If the student wishes to
continue schooling, he or she may enrol elsewhere.
Exclusion and expulsion are for the most serious cases only.
Guidelines for Boards Disciplinary Committee Meeting for Board of Trustees - Day School and Board
of Proprietors - Boarding
Contact with the Senior Leadership Team or the Boards
If you are not satisfied with the outcome of your concern you may make a formal complaint (in writing) to
the Principal.
If a satisfactory conclusion is not reached, a formal complaint in writing may be made to the Chairman of
the Board of Trustees and/or the Board of Proprietors.
The Board of Trustees – Mr Martin Williams - Chair
The Board of Proprietors - Mr Mike Wills - Chair
Chair calls committee to
order – others enter
Introductions are made.
Student attends in uniform Process is explained by
Chair
Motion to move in
committee
Principal’s report presented
Invite student to present their version of events
Questions from Board members
Invite student’s supporters to offer information
Principal, student and supporters retire
Board deliberates
Decision made
Motion put to
committee and carried
Principal, student and
supporters return
Decision given
Motion to move out of committee, i.e. meeting
closes
Principal informs relevant parties within the
provisions of the Privacy
Act 1993
Outcome of meeting confirmed in writing by Principal for student and supporters
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