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Branch Mission: To provide advice, policy, action, & support utility relocations, rail coordination, & rail crossing safety improvements for the benefit of the traveling public.
1. Utility Relocation for Road Projects
2. Railroad Coordination Program
3. Rail-Highway Crossing Safety Program
Why is the Utilities & Rails Process Significant?
The Utilities and Rails is the final phase before construction can proceed.
Why is Utilities & Rails Significant?
Why is Utilities & Rails Significant?
Delays to highway projects caused by utility conflicts can cost the Cabinet.
Utility Coordination
Code of Federal RegulationsKentucky Revised Statutes
• Govern compensable and non-compensable utilities
• Private versus Publically owned
Cost of relocation of publicly or privately owned utilityequipment and appliances to be borne by the Cabinet Any municipality/publicly owned utility shall be relocated and reimbursed by the Department for projects.
Needs:– Relocation plan– Construction schedule– Agreement– The utility can be reimbursed for up to 12 months after the work.
Cost of relocation of privately owned utility equipment and appliances to be borne by the Cabinet
– Such facilities can be reimbursed only if they are outside of public right of way and must be relocated.
How to get Utility Coordination?
Work likely to impact utilities:• Improvements• Replacements• New Facilities• Relocating Facilities• Significant excavation • Work requiring high clearance equipment
Work w/ infrequent impacts:• Resurfacing• Repair of Damaged Facilities• In Situ Replacement
However, you have the discretion to involve a utility section if you suspect any utility impacts.
Utility Coordination
• Utility relocation agreements set the terms of the relocation & authorize the work.
• Agreements must be project specific & include specific language. Utility supervisors are versed in the drafting and execution of these.
Two primary types of utility relocation agreements:– Keep Cost – Reimbursement is based on contract units
and Utility must document costs.
– Lump Sum – Reimbursement is based on agreed contract amount ($100K limit)
Utility Coordination
1 and 2. E.ON - US (Electric and Gas) Contact: Greg Geiser3. Louisville Water Company Contact: Keith Coombs 4. AT&T KY Contact: Morgan Herndon5. Metropolitan Sewer District Contact: David Givan6. Insight KY Partners Contact: Deno Barbour 7. Texas Gas Transmission Corporation Contact: Bill Long8. Marathon Ashland Pipeline Company Contact: Jeff Erwin9. Indiana Gas Company Inc Contact: Mary Barber10. Indiana Utilities Corporation Contact: Frank Czeschin11. Sprint - Fiber Optics Contact: Dana Costa, Jr.12. Mid - Valley Pipeline Company Contact : Edward (Dan) Harden13. Level 3 Communications Contact: Tim Morphew14. Jefferson County Public Schools (JCPS) Contact: Bo Lowrey15. Kentucky Data Link (KDL) Contact: Bill Hales16. Time Warner Contact: Jeremy Cornell17. AT&T Contact: Scott Logeman18. Windstream Communications Contact: Roger RedfordAIRPORT CONTACTSSteve Stoker 502-375-7360 – FFA Location ManagerLouisville Regional Airport AuthorityAndy Hepfinger 502-329-3706 – UPS ConstructionRailroad Companies1. C.S.X. Transportation, Inc.2. Norfolk - Southern Railway Company3. Paducah and Louisville Railway, Inc.
• Involve your US before submitting estimates
• Give them tools for investigation
• Plan time for the US to execute agreements
• PD requires the US to bill time
Utility Coordination
Utility Coordination
• For utility work in the road contract, all bid items must be included and the entire scope of work must be described in the notes and/or drawings.
• The District Utility Section is available to support you. DUS assists all District functions.
Utility Coordination
Utility Impact NoteWhat & Why?
How do you get it?Not needed on resurfacing work.
Call KY411 (BUD) before any excavation work.
Improving our process: Utility Relocation
● Policy and Procedure Manual
● Website/Sharepoint
● Term Agreements
Policy and Procedure manual
● Fully details Cabinet processes and policy on utility
and rail matters pertinent to this Branch.
● Provides quick resources such as: forms, memos,
legal documents, and links to other resource data.
●Includes chapters on Maintenance & HSIP
To Be Released Late 2011
website / sharepoint
● Website provides immediate access to the latest,
editable forms, memos, and legal documents.
● Sharepoint will provide a forum for our utility staff to
communicate statewide, share data and plan events.
Sharepoint To Be Released in 2012
Website Released July 2011
Term Agreements
● Currently researching the feasibility of
statewide (term) agreements with large
utility companies.
● Process may shorten negotiation time.
To Be Released Late 2011
Railroad Coordination
Branch is involved in road projects in order to:• Acquire rights of entry • Coordinate plan review with RR companies to avoid
conflicts,• Coordinate flagging to protect RR facilities• Assure that Cabinet contractors protect Cabinet from
liability (insurance & construction)
Improving our process: Railroad Coordination for Road Projects
● Establishment of a Dedicated Coordinator
Position
● Term Agreements
● Initiating Crossing Rehabilitation Projects
establishment of a dedicated position
● Allen Rust, EIT (502)564-3210
●Position coordinates railroads on any Cabinet road
project involving rail (Development and Delivery).
● Simplify & expedite railroad coordination.
Available now!
term agreements
● Executing statewide (term) agreements with all large
railroad companies.
● Process change is expected to:
●Shorten negotiation time
●Simplify construction coordination
●Provide contractors clear information to bid
Available September 2011
Railroad Coordination
Railroad Coordination term agreements
• Base contractual language• Special Note for Protection of Railroad Interests• Project summary sheet • Changes in flagging costs due to the term
agreement. • Railroad Protective Liability Insurance. • Charge to the project number
rehabilitation projects
● Rough crossings identified are now more
easily rehabilitated.
● Rail coordinator, District PDP, and the
railroad can actively partner in the process.
Available now!
Improving our process:Rail-Highway Crossing Safety Program
● Investing in GPS Data Gathering System
● Development of the RCI Data
Management System
RCI Data Management System
This system will allow the Cabinet to better manage the rail safety
program by:
● Securing data.
● Interacting with GPS system.
● Spatially locating and mapping crossings.
● Better prioritize crossing needs.
● Allow for data Sharing with Cabinet staff.
RCI Data Management System
Future Developments
• Release of a Policy and Procedure Manual: one chapter dedicated to maintenance work and HSIP work.
• Development of a Rail Crossing Database with mapping and GIS capacities.
• Utility Company Term Agreements