Brf Wf Config

mySAP SRM RKTValue Added Session

SRM 6.0 New Workflow ConfigurationMarkus Frieske & Masayuki Sekihara

SRM RIGPlease note that we are recording this session!

Welcome to your RKT Live Expert Session

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 2

Target Audience: SAP SRM consultants Partner SRM consultants

Prerequisites Knowledge: SRM implementation experiences SRM 6.0 overview

Objectives: Explain Workflow changes in SRM 6.0 Configure new SRM 6.0 Workflow

General Overview

Migration steps from old to the new Workflow

SRM Workflow Configuration- SRM Workflow settings

- Business Rule Framework (BRF) settings

Agent BADI

Transitions and Limitations


Workflow Changes

WF

SC.SavedStart Condition

WF

PO.SavedStart Condition

WF

Conf.SavedStart Condition

WF

BUS*.SavedStart Condition

SRM 5.0SAP Business Workflow+ Start Conditions+ N-step BADI

SRM 6.0SAP Business Workflow+ Process Schema Evaluation+ Process Level Definition+ Business Rule Framework+ BADI Responsible Agent

WF

Process Level Definition

Business Rule Framework

Process Schema Evaluation

EvalID

Result


Easier to configure Reduced complexity of implementation options

through standardization Complete new user interface and Combined

document completion (purchaser and specialists) and financial approval (manager) processes

Out-of-the-box, multilevel approval (without having to code) capabilities

Introduction of new business rule framework (BRF)

Offline approval via Duet Dont need in depth workflow knowledge

Enhancements and Business Benefits

Enhancements in mySAP SRM 6.0

Standardized approval processes to reduce complexity

Reduced total cost of ownership

Faster implementation cycles

Compliance with regulations (Sarbanes-Oxley Act, accessibility, and audit requirements)

Business Benefits


Business Rule Framework

Easy maintenance of business/technical rules Reduces coding and thereby potential for errors ExtensibilityWhere Used List for BRF Objects Trace functionality helps development to easily test the rules

An SAP Application using BRF raises BRF-Events To each BRF-Event, an arbitrary number of Rules can be assigned. A Rule works like: If then An Expression is an object that returns a result

BRF is to offer freely configurable rules being processed withoutprograming at certain business events.


Back & Forth function, Inquiry and Recall

New workflow with combined specialist completion and financial approval processes. Completion process must precede approval process.

Approver has Inquire and Edit option in Completion Process.When Requester need to change the SC, you can recall by clicking the Change/Edit button or access the SC directly (via the POWL) and edit it.

Approval

Process

Completion

Process

z Approvez Reject

z Approvez Rejectz Inquirez Edit

z Change/Recall

Requester Approver

z Accept/Adjustz Accept/Adjust

Special

ist

Financia

lz Change/Recall

z Accept/Adjust


Approval Preview and Recall Popup

Approval Preview

Recall Popup

when you edit a document which is

in approval


Portal Inbox and New UI


General guideline

New customer SRM60 Define Process Level table with BRF

Upgrade customer who use SAP standard workflow Migration program is available

Upgrade customer who developed custom workflow template Manually migrate it to Process Level table and BRF

Upgrade customer who developed N-step BADI Manually migrate it to Process Level table and BRFOr BADI Adapter is planned in later SP

General Overview




Agent BADI



Configuration Blocks

Application

SAP Business Workflow

SRM Process

Level Definition

BRF

Process Level

Process ControlWS40000014

Process LevelWS40000015

ApprovalWS40000016

Event Event

APL

WF

PL

BRF

CompletionWS40000017

Approve/RejectApprove/Reject

Responsible

Decision Type

Expression ExpressionExpression Expression

Adjust (w. pot. Restart)

Accept/Recall

S

h

o

u

l

d

n

o

t

c

h

a

n

g

e

M

a

i

n

C

o

n

f

i

g

u

r

a

t

i

o

n

Create SC

Process Scheme

Event /SAPSRM/CL_WF_PDO. READY_FOR_WORKFLOW


Process Level Definition table (Example)

Item-Based Decisionfor Partial Document

Item-Based Decisionfor Partial Document

Item-Based Decisions for Entire Document

Item-Based Decisions for Entire Document

Approval decision type

Exception handling

Automatic RejectionAutomatic90

Next director in PD-OrgTotal Value exceeds Euro 2000,-

Director approvalApproval40

Next line manager in PD-Org

Total Value exceeds Euro 400,-

Line manager approval

Approval30

Users with role BBP_STALIT_DEPARTMENT

Product category 012exists (IT Equipment)

IT Department completion (of IT equipment)

Completion20

Purchasers of purchasing group 500000002

Free text item exists

Purchaser completion (of free text requirements)

Completion10

Responsible agentsBusiness RuleDescriptionProcess (type)LevelPL


Approval implementation steps

1. Define Process Scheme Evaluation

2. Configure Process Level Definition Level, Responsible, Decision Type

3. Configure BRF Expression Events, Expressions, Formula Editor

4. Implement Agent BADI (option) Definition: /SAPSRM/BD_WF_RESP_RESOLVER Enhancement spot: /SAPSRM/BD_WF_AGENTS

PL

BRF

PL


Solution Manager -> IMG Configuration

WF

BRF

PL

Solution Manager

IMG

IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New)

See Appendix for Basic Workflow settings. Nothing new.


Copy BRF Objects

Program:

BRF_TRANSPORT_SIMPLE

Application Class:

SRM_WF

BRFIMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> Basis Workflow Settings -> Copy BRF Objects

The report copies BRF Objectsfrom client 000 to your currentclient

Run this report once for each clientin your SRM system (except client000)

General Overview




Agent BADI



WF1. Activate Workflow

Activate the event link: WS40000014IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> SRM Workflow Settings -> Workflow Settings -> Activate Workflow

WF


WF2. General Task

Set general task:

TS 40007936 Revise Document

TS 40007943 Basic SRM Decision Task

TS 40007944 Adjust Document

TS 40007945 Review Document

TS 40007952 SRM Shopping Cart Completion

TS 40007953 SRM Shopping Cart Approval (1)

TS 40007954 SRM Shopping Cart Approval (2)

WF

IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> SRM Workflow Settings -> Workflow Settings -> Activate Workflow


PL1. Define Process Scheme Business Object

Business Objects BUS2121 - Shopping Cart PL

System demo - iTutor

IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> SRM Workflow Settings -> Workflow Settings -> Define Process Levels


PL2. Define Process Levels Evaluation ID

BUS2121 -> Evaluation ID, 0EVS01 (Predefined) PL

BRF:Event

0EVS01 (Predefined)


PL3. Define Process Levels Scheme

Process Scheme Definition PL

BRF: Event

0EVS01 (Predefined)

BRF: Expression Result

BUS2121_EX01


PL4. Define Process Levels

Process Level Configuration (SPRO customizing) Level Type (Completion, Approval) Responsibility Resolver name (User, Role, Manager, ManOfManager, Purchaser

OR customer dev.) Business Rule Framework (level validation) Task ID (predefined OR customer own) Decision Type

PL

General Overview




Agent BADI



BRF at Runtime An Example

Actions

AusdruckAusdruck

Program Flow

Event

RegelRegel

RegelRule

Expression Expression

AktionAktion

AktionAction

Expression

To each event, a number of

rules is assigned

A Rule works like,if then

An Application using BRFraises Events

Not used in SRM WF

BRF

In SRM, the boolean expression result (True/False)is given back to the calling ABAP class in the application

Expression

SRM: Event callsexpression directly


BRF Expressions

Expressions are BRF objects that return a definite result Boolean Expressions form the IF part of the Rule Expressions can be of the following types:

Constant - (0CN001)

Field of a Structure (Data Source)

Field of a line of an Internal table (Data Source) - (0TB001)

Call Function Module / Method - (0CF001)

Boolean Three-operand Arithmetic - (03O001)

Simple Formula Interpreter - (0FR001)

SAP Formula (as used in BADI implementations) - (0FB001)

Truth Table Pattern Matching - (0PM001)

Random Number Generator - (0RV001)

Date Interval - (0DI001)

Case expression - (0CE001)

help.sap.com

BRF


BRF3. Define Events

Predefined event:0EVS01

BRFPL:Evaluation ID

0EVS01 (Predefined)

IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> BRF Settings -> Define Events


BRF2. Define Expression Scheme level

Predefined Expression: 0V_RF_C_SCHEME BRF

IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> BRF Settings -> Define Expressions


BRF3. Define Expression Process level

Pre-defined Expression: 0V_LV_B_CONSTRAIN3 BRF


BRF3. Expression - Formula Editor

BRF


Demo

You can download iTutor file from Recorded Live Expert session page.

System demo - iTutor

General Overview




Agent BADI



Agent BADI methods

Item 1 Product Category 1100



item 4 Product Category 2000



Responsible P-Group 001



Area 1

Area 2

Area 3

Example for Responsible Purchasing Group

General Overview




Agent BADI



Transition Steps from SRM 5.0 to SRM 6.0 (Overview)

The SRM 5.0 BAdI-Workflows are not supported in its original form any more

There is a new concept to adapt the approval workflows to customer expectations (mainly configuration and programming)

Approval Workflows must be switched to the new SRM Workflow as soon as the new UI for the BO is introduced

After the Upgrade from SRM 5.0 to SRM 6.0 there is the need to stop the old workflows and re-start the new workflows

The following reports are provided to do the switch /SAPSRM/PR_WF_MIGRATION_CFG (migrates the workitems) /SAPSRM/WF_COND_MAPPING (migrates the start conditions)


Cancel old Workflow and start new workflow

Program: /SAPSRM/PR_WF_MIGRATION_CFG

This report searches for workitems, sets them to CANCELLED and starts the respective new workitem

Disable creating the old BUS2121.saved event

Table: /SAPSRM/D_WF_001 Toggle


Migrate old Workflow settings to new Workflow

Report: /SAPSRM/WF_COND_MAPPINGReads start conditions (/nSWB_COND) from SRM 5.0 Workflow and transfers them into SRM 6.0 BRF Expression Formulas (e.g. 1- and 2-step Approval, Spending Limit and SC Completion, also for

Contracts, Purchaser Order etc.)

Reports uses the Process Level table with one Completion Approval and two Approval steps, expression which can be used are in table /SAPSRM/C_WF_MAP

Please Note: The Report does not create anyBRF Objects. They must existalready.The Report creates the step-tablesand the schemas.

General Overview




Agent BADI



Overview with which Support Package a specific feature will be provided

No Offline Approval without Duet New Workflow for Confirmation & Invoice Reviewer Workflow

SP02

No Reviewer No Offline Approval without Duet

New Workflow function for most documents (exceptions are Confirmation, Invoice and see next slide) Dynamic Spending Limit Approval (Shopping Cart) Alerting & Notifications Offline Approval with Duet Migration report for Non-BAdI-Workflows available

SP01

No Dynamic Spending Limit Approval No Alerting & Notifications No Reviewer No Offline Approval (not at all) No automatic migration

New workflow for Shopping Cart: n-step Approval Completion Approval Budget Approval

For all other Business Documents (like PO, CTR, etc.) the old Workflows will be used

SP00

Not availableAvailableSupport Package


Changed Workflows with SRM60 (with SP02)

Bid Auto, one-step, n step Bid Invitation Auto, one-step, n step Confirmation Auto, one-step, two-step, admin. Approval Contract Auto, one-step, n step Invoice Auto, one-step, two-step, admin. Approval Purchase Order Auto, one-step, n step Shopping Cart Auto, one- & two-step,, Spending limit, Item-based, Completion


Limitations

Previous standard and n-step BAdI workflows not available with SRM 6.0 - mostworkflows (exceptions PO Conf., User Master, Business Partner, Procurement Card) to be merged into a new single standard workflow, introduction of new Business Rule FrameworkChanging a document not possible at any time. Requester needs to Recall work

item to avoid inconsistenciesAuthorization to change shopping cart document does not dependent on user

attributes / roles (BBP_WFL_SECURITY), but is based on approval levelNot possible to add ad-hoc approvers on every level (SRM60: add only on next

level)No graphical approval preview


Obsolete BADI and functions

BBP_WFL_APPROV_BADI Determine Approver for n-Level. Dynamic Approval WFL Manual migration to SRM60

BBP_CHNG_AGNT_GET Approver Selection when Approver Changed/Added Maintain it in standard task

BBP_WFL_ADMIN_APPROV Determination admin. approver for invoice/confirmation

BBP_OFFLINE_APP_BADI Customer-Specific Modification of E-mail Approval Use Duet


Summary

New SRM 6.0 workflow: Easier to configureCompliance with regulationsMultilevel approval without BADIDont need in depth Workflow knowledgeBRF knowledge is required


Resources & further Questions

Resources:

1. The SRM 6.0 RKT Learning maps are Live. Please find them in the Service Market Place(http://service.sap.com/rkt-srm). Main topics include: SRM 6.0 Architecture New BRF workflow WebDynpro(ABAP & Java) configuration Execute the technical configuration of the SRM 6.0 components

2. Series of Recorded Live Expert Sessions are intended to supplement the above Learning maps (http://intranet.sap.com/~sapidb/011000358700006295922006E) Portal Setup for an SRM Consultant WebDynpro config for an SRM Consultant BRF Workflow for an SRM Consultant

3. The latest collaterals on SRM 6.0 could be found on the Service Market Place. The internal versions of the same can be found under portal quick link /srm-rollout (http://intranet.sap.com/~sapidb/011000358700006330942006D)

Questions:

If you have any questions regarding workflow or SRM 6.0, Please log your question via SAS:http://skm.wdf.sap.corp:1080/SAS_Interaction_Center/


Thank You!

Thank You!

Fragen? Questions? Preguntas?


No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP,

Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation in the United States and/or other countries.

Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver and other SAP products and services mentioned herein as well as their respective logos are

trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG.

This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice.

SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence.

The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages

Copyright 2007 SAP AG. All Rights Reserved