1

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

March 5, 2002

MAJOR TECHNOLOGY REVIEW - 8:00 A.M.

to befollowed by

REGULAR COURT

REPORTSIRECOMMENDATIONSIREQUESTS

1) HEALTH AND HUMAN SERVICES

PAGE NOS.

a) Contract with the Dallas Independent School District 3-1 0

b) The St. Louis Encephalitis Program for FY 2002 . . . . . . . . . . . . . . 11-15

c) Approval of Contract Awards for FY 2002-2003 RyanWhite Title I Funds 16-25

d) Approval of Contract Award for FY 2002-2003 RyanWhite Title I Minority AIDS Initiative Funds 26-28

2) PURCHASING DEPARTMENT

a) Request for Proposals for Bank Depository Contract for DallasCounty Child Support Department, RFP No. 2002-029-1035 ..... 29-31

b) Contract Extension - Request for Proposals for PsychologicalScreening and Counseling Services for Law EnforcementPersonnel (Sheriffs Department), RFP No. 2001-087-812 32

2

3) PLANNING AND DEVELOPMENT

a) FY 2002 CDBG/HOME Allocation Process ................. 33-36

b) Proposed Volunteer Policy for Open Space Program 37-42

4) PUBLIC WORKS

Sale of Portions of the Old Terrell Interurban Railway in Mesquite, TXto Abutting Property Owners Thomas 1. Sewell Survey, AbstractNo. 1359 43-56

(COURT ORDER ON FORMAL AGENDA)

5) IT SERVICES

a) County Clerk FY 2002 Alternate Funding Source PIR Requests .. 57-61

b) Contract for Data Services between First American Registryand Dallas County 62-68

6) COMMUNICATIONS AND CENTRAL SERVICES

Evaluation of RFP No. 2002-065-1082, Request for Proposal forInterLATRA Long Distance Service for Inmate/Coin TelephoneService 69-80

7) Miscellaneous, Travel Requests, Miscellaneous Equipment,and Telecommunications Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81-84

Court to Reconvene at 2:00 p.m.

8) IT Services RFP N/A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

DATE,s) TO REMEMBER

3

DALLAS COUNTYHEALTH AND HUMAN SERVICESADMINISTRATION

Betty J. Culbreath-listerDirector

MEMORANDUM

. ~', - i

r'''' ,...r- .... 1', 7 ~,~ \\: 44I .. ~ r t.J '"

Zachary S. ThompsonDeputy Director

TO:

FROM:

DATE:

COMMISSIONERS' COURT

Betty Culbreath-Lister, DirectorHealth and Human Services Department

March 5, 2002

SUBJECT: CONTRACT WITH THE DALLAS INDEPENDENT SCHOOL DISTRICT

BACKGROUND OF ISSUE

The Dallas Independent School District (DISD) has asked the Dallas County Department of Healthand Human Services to vaccinate DISD special education teachers against Hepatitis B. HepatitisB poses a risk to such staff for the developmentally disabled because of the risk of blood exposure,bites, contact with skin lesions and infective bites. The Center of Disease Control and Preventionand the Texas Department of Health both recommend vaccinating special education teachersagainst Hepatitis B.

IMPACT ON OPERATIONS

There is no operational impact to Dallas County.

LEGAL IMPACT

The County Judge is required to sign the agreement after approval by the Commissioners' Court.The District Attomey's office, Civil Section has reviewed and modified the contract content and thecontract has been approved as to form.

FINANCIAL IMPACT

Dallas County Department of Health and Human Services will provide Hepatitis B vaccinations to150 DISD special education teachers. DISD will compensate County at the rate of one hundredthirty dollars ($130.00) per each series of three shots, being $43.34 per each shot.

2377 Stemmons Freeway Dallas, Texas 75207-2710Suite 600 LB-12

Office (214) 819-1870FAX (214) 819-2835

4

Commissioners' CourtMarch 5, 2002

Page 2

PROJECT SCHEDULE

The agreement shall be effective by both parties for the period of March 5, 2002, throughDecember 15, 2002.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners' Court does hereby approvethe contract with the Dallas Independent School District, and authorize the County Judge to signthe agreement on behalf of Dallas County.

Recommended by: _~~~~,t2!!~~~~kI:-:::'

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

5

MEMORANDUM OF UNDERSTANDINGBETWEEN

DALLAS COUNTYHEALTH AND HUMAN SERVICES

DEPARTMENT("COUNTY")

ANDDALLAS INDEPENDENT SCHOOL DISTRICT

("DISD")

WHEREAS, the Dallas County Health Department ("County") and the Dallas IndependentSchool District ("DISD") desire to provide Hepatitis 8 vaccinations for·selected DISD SpecialEducation teachers; and

WHEREAS, the County has agreed to provide Hepatitis 8 vaccination and DISD has agreedto compensate County for services provided to DISD; and

WHEREAS, such vaccinations are for ~he public's health and welfare.

NOW, THEREFORE, THE AGREEMENT is hereby made and entered into by the Countyand DISD upon and for the mutual consideration stated herein:

I.

TERM

County and DISD agree to enter into this Memorandum of Understanding ("MOU") toprovide Hepatitis 8 vaccination shots. The term of this MOU shall commence on March 5,2002 and shall end on December 15, 2002. This MOU may be extended by mutual writtenagreement of the parties. Either party may terminate this MOU. with or without cause, upon90 days written notice to the other party.

II.

SERVICES

County shall provide a series of three (3) Hepatitis 8 vaccinations to not more than onehundred fifty (150) selected DISD Special Education Teachers. Vaccination sites will beDISD school based sites. Site location and dates of vaccinations will be determined jointlyin the future.

6

III.

COMPENSATION AND BILLING

County will submit invoices to DISD after the completion of each vaccination session. DISDwill compensate County at the rate of one hundred thirty dollars ($130.00) per each seriesof three shots, being $43.34 per each shot, payable within 30 days of receipt of invoice.County may submit invoices for each shot in the series, but not more often than monthly.The total cost shall not exceed seventeen thousand dollars ($17,000.00). The amount owedshall be paid by DISD from current revenues.

IV.

FISCAL FUNDING

Notwithstanding any provisions contained herein, this Agreement is expressly contingentupon the availability of Hepatitis B vaccination or funding for each obligation containedherein for the term of the Agreement and any extension thereto. In the event that eitherparty is unable to fulfill its obligations under this Agreement as a result of lack of sufficientfunding or if funds become unavailable, that party shall notify the other immediately of suchan occurrence and County may suspend all services under the contract without liability to01 SO or any Teacher. This Agreement will terminate without penalty to, or further obligationof, either party if additional funding or vaccine is not available.

V.

LIABILITY

A. The COUNTY, not waiving any rights or its sovereign immunity, agrees to the extentallowed by the Texas Torts Claim Act to be responsible for any liability or damages theCounty may suffer as a result of claims, demands, costs or judgments, including allreasonable attorney's fees, against the COUNTY including workers compensation claims,arising out of the performance of the COUNTY employees under this Agreement, or arisingfrom any accident, injury or damage, whatsoever, to any person or persons, or to theproperty of any person(s) or corporations(s) occurring during the performance of thisagreement and caused by the sole negligence of the County, its agents, officers, and/oremployees.

B. DISD, not waiving any rights or its sovereign immunity, agrees to the extentallowed by the Texas Torts Cla.im Act to be responsible for any liability or damages thatDISD may suffer as a result of claims, demands, costs or judgments, including allreasonable attorney's fees, against OISD or its students, including workers compensationclaims, arising out of the performance of the students or DISD employees under thisAgreement, or arising from any accident, injury or damage, whatsoever, to any person orpersons, or to the property of any person(s) or corporations(s) occurring during the

2

7

performance of this Agreement and caused by the sole negligence of the OISO, itsstudents, agents, officers, and/or employees.

C. COUNTY and OISD agree that any such liability or damages as stated above occurringduring the performance of this Agreement caused by the joint or comparative negligenceof their employees, students, agents, or officers shall be determined in accordance withcomparative responsibility laws of the State of Texas.

VI.

TEACHERS RELEASE AND INDEMNIFICATION

In consideration for the opportunity to participate in this on-site public health Program forHepatitis B vaccinations, OISD AND COUNTY agree that all Teachers shall be required tofully complete and deliver to COUNTY the Release, Indemnification and Waiver of Claimsform, which is attached hereto as Exhibit "An and incorporated herein for all purposes.COUNTY reserves the right to review and accept or reject such Release, Indemnificationand Waiver of Claims. The Teachers shall not be permitted or allowed to participate in theProgram unless such Waiver of Liability has been received and approved by COUNTY.

VII.

GENERAL TERMS AND CONDITIONS

1. Assignment. The services contemplated underthis MOU shall not be assigned withoutprior consent of both parties.

2. Independent Contractor Status. County and OISD shall be construed as beingindependent Contractors of each other. Neither party nor any of its employees oragents shall be held or deemed in any way to be an agent, employee or official of theother.

3. Compliance with Laws. In the execution of the MOU, the District and County mustcomply with all applicable State and Federal laws, ordinances and regulations, whichin any manner affect the conduct of the Work under this MOU.

4. Severability. In the event any provision specified herein is held or determined by acourt of competent jurisdiction to be illegal, void or in contravention of any applicablelaw, the remainder of the MOU shall remain in full force and effect.

5. Notices to the Parties. All notices to be given by the parties to this MOU shall be inwriting and served by depositing same in the United States Mail, postage prepaid,registered or certified mail.

3

8Notices to District shall be addressed to:

Dr. Richard Adams, DISD Medical Director3700 Ross Avenue, Box 29Dallas, Texas 75204

Notices to County shall be addressed to:

Dr. Assefa Tulu, County EpidemiologistDallas County Health Department2377 North Stemmons FreewayDallas, Texas 75207-2710

Either DISD or County may change its address or record for receipt of official notice bygiving the other written notice of such change and any necessary mailing instructions.

6. Governance and Venue. The MOU is expressly made subject to District andCounty's Sovereign Immunity, Title 5 of the Texas Civil Remedies Code and all applicableState of Texas and Federal Laws. This Agreement and all matters pertinent thereto shallbe construed and enforced in accordance with the laws of the State of Texas and venueshall lie exclusively in Dallas County, Texas.

VIII.

SIGNATURE AUTHORITY

Each party to this Agreement represents to the other that it has the full right, power andauthority to enter and perform this Agreement in accordance with all of the terms andconditions thereof, and that the execution and delivery of this Agreement has been madeby authorized representatives of the parties.

DALLAS INDEPENDENT SCHOOLDISTRICT

BY: Richard Adams. M.D.Medical Director

DALLAS COUNTY HEALTHAND HUMAN SERVICES DEPARTMENT

BY: Lee F. JacksonCounty Judge

RECOMMENDED

BY: Betty Culbreath-ListerDirector, Health and Human Services

APPROVED AS TO FORM: APPROVED AS TO FORM:

BY: School Attorney BY:

4

Janet R. FergusonDeputy Chief, Civil ServicesHealth and Human Services

9

Exhibit "A"STATE OF TEXAS

COUNTY OF DALLAS

RELEASE, INDEMNIFICATION AND WAIVER OF CLAIMS

WHEREAS, the undersigned Teacher acknowledges that he/she has read the full text ofthis Release and Waiver of Claims;

NOW THEREFORE, (the "teacher") and, DallasCounty, Texas (hereinafter "County") through its Department of Health and Human Services(the "Department"), in and for consideration of Teacher's receipt of Hepatitis BVaccinationsat no cost to and/or other good and valuable consideration, the undersigned Teacher in theProgram hereby forever waives and releases County from any and all claims for damages,known or unknown, which may arise as a result, directly or indirectly, of Teacher's receiptof Hepatitis B. vaccinations;

AND FURTHER, the Teacher, to the f~lIest extent allowed by law, agrees to indemnifyand hold harmless County, County Commissioners, County Jl:'dge, Dallas CountyHealth and Human Services Department, the County's elected officials, directors,employees, agents and representatives, (hereinafter referred to as Alndemnitees@)against all claims, demands, actions, suits, losses, damages, liabilities, costs and/orexpenses ofevery kind and nature (including, but not limited to court costs, litigationexpenses and attorneys fees), paying same as they accrue, and all recoverableinterest thereon, incurred by or sought to be imposed on Indemnitees because ofinjury (including death), including, but not limited to, exposure to any infectious,communicable or sexually transmitted disease, by any manner or methodwhatsoever, arising out of or in any way related (whether directly or indirectly,casually or otherwise) to: (1) the performance of, attempted performance of, or failureto perform, operation or work by. County, or any of its contractors or itssubcontractors, Teacher, and/or any other person or entity; (2) the selection,provision, misuse, use or failure to use, by any person or entity, of any medicaldevices, tools, supplies, materialS, equipment, any other medical devices, tools,supplies, materials, equipment, or vehicles (whether owned or supplied by County,or any other person or entity) in connection with said work or operations; (3) anyillness or sickness that may arise from the receipt of Hepatitis B vaccinations or (4)arising out of or in any way related to the undersigned Teacher's involvement in thevaccination Program. This indemnification shall apply, whether or not any such injuryor damage has been brought on any theory of liability, including County'snegligence, intentional wrongdoing, strict product liability or breach ofnon-delegableduty. Teacher further agrees to defend (at the election of any Indemnitee) at its solecost and expense against any claim, demand, action or suit for which Indemnificationis provided hereunder.

5

10Teacher agrees to waive subrogation rights against County, if any.

Teacher warrants and certifies by signature hereto that:

1. He/she is over the age of 18 years and fully qualified to make this agreement.In the event that the Teacher is under the age of 18 years or is in any wayincompetent to make this agreement, it shall be executed by either theTeacher's parents or legal guardian.

2. This Release and Waiver of Claims shall be binding upon the undersignedTeacher, his/her heirs, successors, assigns, administrators, parents, legalguardians and executors.

3. Teacher has read the foregoing document in full: understands fully the legalimpact of such items or has had the right and opportunity to have this releaseexplained by an attorney of choice.

This Release and Waiver of Claims shall become effective upon the signatures of both theundersigned Teacher and an authorized representative of the Department.

TEACHER:

By: Signature

Printed Name

STATE OF TEXAS

COUNTY OF TEXAS

DALLAS COUNTY:

By: Signature

Printed Name &Title

ON THIS __ day of , 2002, before me personally appeared

_____, to me known to be the person named in and who executed the above Release and

Waiver of Claims and acknowledged that she executed same as his/her free act and deed.

Notary Public in and forState of Texas

My Commission Expires:

My Commission Expires:

6

11

DALLAS COUNTYHEALTH AND HUMAN SERVICES

ADMINISTRATlON

Betty Culbreath-ListerDirector

MEMORANDUM

Zachary ThompsonDeputyDirector

TO:

FROM:

DATE:

COMMISSIONERS COURT

Betty Culbreath-Lister, DirectorHealth and Human Services Department

March 5, 2002

SUBJECT: THE ST. LOUIS ENCEPHALITIS PROGRAM (SLE) FOR FY'2002

BACKGROUND

It is time once again to request that the Commissioners Court approve the Dallas CountyHealth and Human Services Department's St. Louis Encephalitis Program for 2002. Thisprogram will allow the County Entomologist and Service Maintenance Support Techniciansto provide for the surveillance of SLE in the County by bleeding chickens and checking forany sign of the disease. Mosquitoes, which carry the disease, bite the chickens andthereby allow for detection of SLE in the area.

The chickens are purchased by the County, as is the grain to feed them. Contractingfamilies which provide care for these chickens will be paid $3.50 per live chicken, andallowed to keep the chickens at the end of the surveillance period.

Due to previous outbreaks of St. Louis Encephalitis, the Dallas County Health and HumanServices Department's Environmental Health Division has continued to carry out asurveillance program annually. The purpose of this program is to protect the citizens ofDallas County from vector-borne diseases associated with mosquitoes.

IMPACT ON OPERATIONS AND MAINTENANCE

As required during previous years, in order to carry out the program three (3) part-timeService Maintenance Support Technicians will be needed. All positions are currentlyapproved in the 2002 Budget. Additional staff will be needed only in case of anemergency.

2377 N. Stemmons FreewaySuite 600 LB-1 6

Dallas, Texas 75207-2710 Office (214) 819·1870FAX (214) 819-2835

12

Commissioners CourtMarch 5, 2002

Page 2

FINANCIAL IMPACT/CONSIDERATIONS

The annual recurring cost for the program in 2002 will be $3,248.50. Funding source isDepartment 5211, expense codes 02840,05590 and 05190 (see attached list for costassociated with this project).

LEGAL INFORMATION

The District Attorney's Office has reviewed and modified the Agreement content, and theAgreement has been approved as to form.

PROJECT SCHEDULE

The project will be carried out by the Dallas County Health and Human ServicesEnvironmental Health Division, Vector Control section. The project will begin March 5,2002 and will be completed November 30,2002.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court does herebyapprove Dallas County Health and Human Services Department to enter into an agreementwith residents of the County to maintain sentinel poultry flocks as part of the Department'sSt. Louis Encephalitis Program (a copy ofwhich is attached hereto as Exhibit A), to monitorthe presence of Encephalitis viruses in Dallas County.

Recommended by:~~;.v-L.-~~reaU(.li5te(OlreCtor

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

13

SLE SURVEILLANCE PROGRAM

(SUMMER OF 2002)

Number or Quantity Description Cost

120 @ $4.25 per chicken Live Chickens $510.00

6000 lbs. (6.90 X 120 bags) Egg Pellets $ 828.00PerilOO lbs.

10 families (12 chickens Contracting $ 420.00Per family) will be families forpaid $3.50 per chicken SLE programstill alive after 11/30100

12 samples @ $20.00 Chicken Blood $ 240.00Per shipment samples sent to

State lab in Austin

30 samples @ $20.00 Live Adult mosquitoes $ 600.00Per shipment Sent to State lab in

Austin

650 Ibs. @1.00 per lb. To bait mosquito $ 650.00Dry Ice Traps

TOTAL COST FOR PROGRAM $3,248.00

14

EXHIBIT A

CHICKEN FLOCK AGREEMENT(FY'2002)

Date: _

(LAST)

1,, _(FIRST) (M.I.)

acknowledge receipt of twelve (12) chickens from the Dallas County Health and HumanServices Department for use in detecting St. Louis Encephalitis.

I agree to feed and care for these chickens to the best of my ability. I agree to keep thesechickens confined to my premises and keep said premises in a clean and sanitary manner. Ihereby authorize the county Entomologist and Service Maintenance Support Technicians toenter upon my premises at all reasonable times and without prior notice for the purpose ofbleeding and inspecting chickens.

I understand the following:

A. All living chickens will become my property after November 30, 2002.

B. I will receive 600 pounds of chicken feed to be used in maintaining the above­mentioned chickens. (Three (3) bags of feed will be delivered on the 1st week ofMay, July, August and September).

C. I will receive three dollars and fifty cents ($3.50) per chicken for all chickens ofthe original twelve chickens alive on November 30, 2002.

I agree to waive any claims against Dallas County, its officers or employees, for injury orillness to persons or damage to property which may arise or occur as a result of my possessionofthese chickens and the testing to be performed on them. I agree that venue for any disputesarising from this Agreement shall be in Dallas County, Texas.

SIGNATURE, _

ADDRESS _

CITY/ZIP _

TELEPHONE _

15DALLAS COUNTY HEALTH AND HUMAN SERVICESENVIRONMENTAL HEALTH PROGRAM (Dept. 5211)

FY 2002BUDGET TRANSFER REQUEST FOR THE SLE SURVEILLANCE PROGRAM

LINE ITEM ACCT. CODE CURRENT FY200Z REVISEDAPPROPRIATION REVISION· APPROPRIATION

PRINTING EXP 02180 $800.00 ($748.00) $52.00LABORATORY SUPPLIES 02840 $1,000.00 ($172.00) $828.00

ANIMAL DISPOSAL 02830 $500.00 Or,'"' ($500.00) $0.00

PHOTO SUPPLIES 02930 $1,200.00 ;.,< ' ,. ($500.00) $700.00

DEATH AND BURIAL EXP. 03070 $500.00 ($500.00) $0.00

TESTING EXPENSE 05190 $1,600.00 $2.000.0~ $3,600.00

THER PROFESSIONAL SV~ 05130 $700.00 $420.0a1 $1,120.00

DEPT. TOTAL $6,300.00 $0.00 $6,300.00

*

*****

NOTES:

• FOR EGG PELLETS ($828)

•• FOR LIVE CHICKEN PURCHASE, CHICKEN BLOOD SAMPLES. MOSQUITOES TESTING, MOSQUITO BAIT AND TRAPS ($2.000)

••• FOR CONTRACTING WfFAMILIES FOR SLE PROGRAM ($420)

16

a DALLAS COUNTY!!r· ..~ HEALTH AND HUMAN SERVICES

'J' ~. GRANTS MANAGEMENTr",'rc Of '{'t+

BETIV J. CULBREATH·L1STERDIRECTOR

TO:

FROM:

DATE:

SUBJECT:

THE HONORABLE COMMISSIONERS COURT

BETTY J. CULBREATH-LISTER, DIRECTORHEALTH AND HUMAN SERVICES

FEBRUARY 27,2002

APPROVAL OF CONTRACT AWARDS FOR FY 2002-2003 RYAN WHITE TITLEI FUNDS

Background of IssueThe Dallas County Judge is the grantee and legal recipient of Ryan White Title I funds, and Dallas CountyHealth and Human Services (DCHHS) is designated to serve as the Administrative Agency for Ryan WhiteTitle I funds for the Dallas Eligible Metropolitan Area (EMA). In accordance with the provisions of Title I ofthe Ryan White CAR.E. Act, the grantee appoints members to serve on the Dallas EMA Ryan WhitePlanning Council (hereinafter RWPC). The RWPC is charged with the responsibility of establishing prioritiesfor the allocation of Title I funds and determining the categorical allocation of funds by service category.

The FY 2002-2003 Ryan White CAR.E. Act, Title I award in the amount of $12,001,240.00, is allocated asfollows: $10,309,707.00 to be awarded to service prOViders, $600,062.00 for administration, including staffsalaries. benefits, equipment, and supplies, $245,000.00 for the RWPC Support, $75,000.00 for QualityManagement, $45,000.00 for Program Support, and $726,471.00 for the Minority AIDS Initiative (MAl).

On July 11, 2001, the service category awards were established by the RWPC. The Administrative Agencyissued a competitive Request for Proposals (RFP) to determine the specific contract awardrecommendations for FY 2002-2003 Ryan White Title I funds. On October 1, 2001, the AdministrativeAgency made RFPs available to all interested parties. A proposal submission deadline was 2:00 p.m. onNovember 12, 2001. The proposals were reviewed and scored by an Extemal Review Committee, whichwas comprised of individuals demographically reflective of the Dallas EMA's HIVIAIDS cases.

Under provisions of the Ryan White C.A.R.E. Act Amendments of 2000, the Administrative Agency'sExternal Review Committee reviews and evaluates requests for funding by service providers. TheAdministrative Agency reviews the initial recommendations from the External Review Committee and makesfinal recommendations for the award of contracts to Commissioners Court.

Fiscal ImpactOf the FY 2002-2003 Ryan White C.A.R.E. Act Title I funds in the amount of $12,001,240.00, contracts andbudgets from specific service providers for funds totaling $7,627,748.00, the Administrative Agency budgetfor funds in the amount of $600,062.00, the budget for the RWPC Support for funds in the amount of$245,000.00, the budget for Quality Management for funds in the amount of $75,000.00, and the budget forProgram Support for funds in the amount of $45,000.00, for a combined amount of $8,592,81 0.00 are beingsubmitted for approval under this briefing and court order.

Budgets and contracts for the remainder of the obligated funds in the amount of $2,406,988.00, FY 2002­2003 Ryan White CAR.E. Act Title I MAl supplemental award funds in the amount of $726,471.00 will besubmitted under separate briefing and court order. Unobligated funds in the amount of $274,971.00 will alsobe submitted under separate briefing and court order upon determination of categorical allocations andcontract award to specific service providers.

17

Operational ImpactAdministrative Agency staff will coordinate and monitor the programmatic and fiscal accountability of thesubcontractors in accordance with the responsibilities assigned by Commissioners Court. The programmaticand fiscal contract compliance will be reviewed by Administrative Agency staff who are specifically assignedthe responsibility of conducting compliance audits of the HIV services sub-grantees. The administrativeaward from this grant provides the funds for these positions through the Administrative Agency's budget.

Legal ImpactThe Dallas County Commissioners Court must approve the award of contracts, and authorize the CountyJudge to sign the contracts on behalf of Dallas County.

RecommendationIt is recommended that the Dallas County Commissioners Court approve the award of contracts to specificservice providers for funds in the amount of $7,627,748.00, the budget for the Administrative Agency for$600,062.00, the budget for the RWPC Support for $245,000.00, the bUdget for Quality Management for$75,000.00, and the budget for Program Support for $45,000.00, for a combined total of $8,592,810.00 (asreflected on Attachment A), and authorize the County Judge to sign the contracts with the specific serviceproviders on behalf of Dallas County.

RECOMMENDED BY:B

c: J. Allen Clemson, Court AdministratorVirginia Porter, County Auditor

18BUDGET JUSTIFICATlON

DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMAAdministrative Lead Agency Budget

FY 2002 - 2003 Ryan White Title I Grant

PERSONNEL $ 314.969

A. Assistant DlrectOf, ClientService5lGrantsCol1'1plianceTom ThomasOversees daily activities and operation of the GrantDivision. (Cost shared with DCHHS @ 20%. Grant @ 80%)

B. Pr()gram.Moni«)r·Danleled~rd$<·

Conducts programmatic reviews of subcontractors.

FTE 44.80%<

fTE .·.·.·.5f5.00'Ai

33,331

26,600

C.Program Monitor-Gary ArTl'Istrorlg<> >Conducts programmatic reviews of subcontractors.

D. ProgramMonifor-<3lendaNehekWube<>'Conducts programmatic reviews of subcontractors.

........•<.•... FTe<>« ..~;OOo/.·> 26,070

E. Health Analyst· Pan ErrQr ....Develops and implements standards of care andoutcome measures for services.

F. Grants Budget Analy&t -Mitos LlauderAnalyzes and prepares financial reports and budgets.Prepares various fiscal and financial projects.

FIE

5f5.00'Ai .

5'6.000/0

27,685

.26,093

G. Administrative Assistant -VivianVVUsclIl·····Provides administrative support.

H. Data Analyst-Thomas Reed<Collects data and information for various users andprovides administrative support.

HE >·...........56;00·/.>...... - ....

22,t61"

20,628<

I. GeneralOffice Clerk -BetsyJohnSori>< .Provides clerical assistance to HIV grants Staff.

J. Systems Qper AnaJyst·AlienWallSl< .Provides assistance with COMPIS reporting andtracking. (Cost shared with DCHHS @ 50%. Grant @ 50%)

~.()Oo/.. • > 32,206

K. Building Supervisor- Tirone IIIIQmack >Schedules meetings for the Administrative Agent and itscommittees. (Cost shared with DCHHS @ 50%. Grant @ 50%).

L. Grants Manager -Gilbert Kouacn. <> < .Oversees fiscal operation of the Grants Division.

FTE 2a.00% 7,473

M. Grants M.utagemeritofftcer.JeffJofdiln» .Provides and prepares various reports required by the grantor.Oversees the management of the Grants Division.

II FRINGE BENEFITS

>FTE.<>.>· '56.00% .·.34,909

17,454

Insurance (Admin Allocation)Insurance (Shared wi DCHHS @ 80%, 20Of.)Insurance (Shared wi DCHHS @ 50%, 50%)Social SecurityRetirementWorkers Compensation

10 employees @ 4,500 ea. x 56.00%1 employee @ 4,500 ea. x 44.80%2 employees @ 4,500 ea. x 28.00%

7.65%7.00Of.0.50%

25,2002,0162,520

24,09522,048

1,575

19BUDGET JUSTIFICATION

DALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMAAdministrative Lead Agency Budget

FY 2002 • 2003 Ryan White Title I Grant

20BUDGET JUST1FICAT10N

DALLAS COUNTY HEALTH AND HUMAN SERVICESlDallas EMAAdministrative Lead Ageney Budget

FY 2002 • 2003 Ryan White Title I Grant

VI CONTRACTUAL 11,036,118

A. Contraet (Dlreet Servlees) REGULAR MAl

1) OUTPATIENT MEDICAL CARE1.1 Medical Care 3,105,944 226.7101.2 Medical Case Management 887,983 95,000

2) MEDICATIONS2.1 Drug Reimbursement 750.2902.2 Transportation of Medicine 80.000

3) DENTAL CARE 700.365

4) HOUSING4.1 Short Term Assistance4.2 Long Term Assistance43 Housing Facility Operations

5) FOOD5.1 Food Pantry 229.7895.2 Congregate Meals 428,8315.3 Home Delivered Meals 43.000

6) TRANSPORTATION (PEOPLE) 311.134;

7) CASE MANAGEMENT7.1 Comprehensive Case Management 679,169 97,9977.2 Client Advocacy 519,730 114,000

8) HOME HEALTH CARE8. 1 Home Health Care 277,0008.2 Hospice Care 36,000

9) MENTAL HEALTH COUNSELING 457,677 44.503

10) INSURANCE ASSISTANCE 666,615

11) SUBSTANCE ABUSE TREATMENT 213,532

12) INFORMATION AND REFERRAL 24,000

13) ACCESS FOR TARGETED POPULATIONS13.1 Access for Underserved Populations 264,148

13.2 InterpretationSeNices and Sign Language 59,330

14) LEGAL SERVICES 111,600

15) DAY/RESPITE CARE FOR ADULTS 105,000

16) DAY/RESPITE CARE FOR CHILDREN/ADOLESCENTS 210,000

17) BUDDY/COMPANION SERVICES 133,706

18) CAPACITY BUILDING 30,433

19) UNOBLIGATED FUND 14,864 117,828

10,309,707 726,471

21BUDGET JUSTIFICATION

DALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMAAdministrative Lead Agency Budget

FY 2002 • 2003 Ryan White Title I Grant

VII OTHER ADMINISTRATIVE COSTS

A. Telephone: local and long distance. and internet accesstime. All means necessary to communicate withcontractors. the community. grantor. and to obtain HIV/AIDS information.

B. Copier rental and printing charges for Title I administrativeactivities.

C. Postage for grant related materials.

D. Training provided to staff to keep cument on HIV/AIDSissues and job related requirements.

E. External Review Committee materials and supplies.Committee reviews proposals and makes recommenda­tions for Title I subrecipient agencies.

F. Office equipment maintenance.

G. Advertising for public notice of the RFP.

H. Audit-Portion of County-Wide OMS Cir. A-128 Audit

VIII PLANNING COUNCIL SUPPORT

IX QUALITY MANAGEMENT

X PROGRAM EVALUATION

XI INDIRECT COSTS

A. Personnel

1.000

3.500

3,500

3.500

500

500

500

1,000

14,000

··· .•. 245,000

·1.s,000

45,000

Auditor· Dani:Ei1 Coke; •. '.'...... - _ .... ,

Conducts compliance audit of subcontractors.

Audifor-PriscilaBrazeau« .Conducts compliance audit of subcontractors.

Auditor.LyneleeJorda11 .'Conducts compliance audit of subcontractors.

B. Fringe Benefits

·.·.·.·FTE··

InsuranceSocial SecurityRetirementWorkers Compensaflon

C. Other Indirect Cost

3 employees @ 4,500 ea. x 56.00%7.65"1.7.00"1.0.50%

7,5605,2334,789

342

>66,692

This includes supplies. postage. equipment and maintenance. telephone. travel. andsalary allocation for supervisors and managers who provide direct supervision to thethree grant auditors. This would also include share of grant division on all other DallasCounty cost such as rent, utilities. and accounting system support.

XII TOTAL BUDGET $ 12,001,240·

22

BUDGET JUSTIFICATIONDALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMA

PLANNING COUNCIL and CONSORTIUM SUPPORT BUDGETFY 2002 • 2003 Ryan White Title I

PERSONNEL

A. HIVSel"Jl~s:PfciniUl,.-t<lrii1~.O~U9JaS<

Coordinates implementation of the Comprehensive Plan.

B. HSPCAdmll'1is<tr.ltiveCo(,tdlnatQr.~.uta:Rt)l>~i~;1 ··<>FrE.><e3.15q~<$~8;T:2B·Provides administrative and support services to the PlanningCouncil/Consortium.

C. Plan.••• Jl.··.ln.·••.g.·•..C.Qu.•...•.. .,.¢.iii... C.'·.. !).11.$.'·.c>I1.•.lurn,••.·•.·<.~.·<.•,<I1a.·.• <.~,·.·.r,·..,.~,·Ka,••.. <.1'1.,".<.. p...•.tti,.·...,·.<•.<.... :,.<.• '.,......, / :·: .....~,<:..835Q%:$41711.• :. :.. ,: <' .<:<.' .: ... ,::.:<. <': ':" :.::.Overseeing of the day-to-day operations of the PlanningCouncil/Consortium. Prepares reports as needed.

II FRINGE BENEFITS

InsuranceSocial SecurityRetirementWorkers Compensation

III TRAVEL

A. Local Travel @ .36/mile.

B. Out-of Jurisdiction Travel.

3 employees @ 4500 x 83.50%7.65%7.00%0.50%

11,2728,4207,704

550

$~.$QP

.:~;$.1~~:

1] Travel for three (3) planning council representatives toparticipate in HRSA sponsored training in Washington, DC:

1 trip @ 5,550 $ 5,550

2] Travel for one (1) planning council staff and two (2) planningcouncil representatives to attend quarterly meetings in Austin,TX:

Ground transportationLodgingPer DiemAir FareConference Fee

4 days@4 nights@5 days@

@@

10 x 3 120115 x 3 138050 x 3 750

800 x3 2400300 x3 900

4 trips@ 852 $ 3,408

Ground transportationLodgingPer Diem

400 miles@1 night@2 days@

0.36 x 370 x335 x 3

432210210

3] Travel for one (1) planning council staff and two (2) planningcouncil representatives to attend Titles I - IV meeting in Austin,TX to be held during May 2002.

1 trip@ 852 $ 852

Ground transportationLodgingPer Diem

IV EQUIPMENT

V SUPPLIES

400 miles@1 night@2 days@

0.36 x 370 x335 x 3

432210210

A. General consumable office supplies to support RWPC/C grant related activities.

23

BUDGET JUSTIFICATIONDALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMA

PLANNING COUNCIL and CONSORTIUM SUPPORT BUDGETFY 2002 - 2003 Ryan White Title I

VI CONTRACTUAL

A. Needs Assessment/Comprehensive activities to identify clients' service needsand to develop a comprehensive plan for these services.

VII OTHER ADMINISTRATIVE COSTS

A. Telephone: local and long distance, and intemet accesstime. All means necessary to communicate with PlanningCouncil members and participants, the community, grantor,grantee. and to obtain HIV/AIDS updates.

B. Copier rental and printing charges for Planning Council

materials.

C. Postage for Planning Council-related materials.

D. Training provided to staff to keep current on HIV/AIDS issuesand job related requirements.

E. Publication/Promotion costs for planning Council recruitmentfor membership and to announce public forums and focusgroups.

F. Reasonable and out-of-pocket expenses incurred as a resultof participating in the Planning Council and related granteemeetings.

$ 25,000

$ 2,000

$ 5,000

$ 5,000

$ 3.500

$ 4,000

$ 29,000

1] TransportationMileage @ $.36 per mile.Taxi VouchersBus Vouchers

2] Child Care3] Food4] Lost Wages

VIII INDIRECT COSTS

IX TOTAL BUDGET

$4,000$3,000$2,000

$9,000

$5,000$8,000$7,000

$. 13~1aS

$ 245,000

24

BUDGET JUSTIFICATIONDALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMA

QUALITY MANAGEMENTFY 2002 - 2003 Ryan White Title I

PERSONNEL

A.QualltY:A.$$~ra:ri~~A~VI~o!::~1;.~~ra:o.~nri{~::::::::::::::::::::::::::::::::f:TIE:::::::::::::::~~:;~~~::::::::.::2~;7:42:::Provides technical assistance to contractors and conductstudies/reviews on current standards of care.

$ 23,742

II FRINGE BENEFITS $ 5,892

Insurance employee @ 4,500 ea. x 51% 2,295Social Security 7.65% 1,816Retirement 7.00% 1,662Workers Compensation 0.50% 119

III TRAVEL $ 150

A. Local Travel @ .36/mile. Local staff travel for on-sitevisit to contractors to provide technical assistance.

IV EQUIPMENT

V SUPPLIES

VI CONTRACTUAL

The subcontractor will provide technical as~is~~nce for the development,implementation and training for an internal system to evaluate primarymedical services.

VII OTHER ADMINISTRATIVE COSTS

A. Telephone: local and long distance, and internet accesstime. All means necessary to communicate withcontractors, the community, grantor, and to obtain HIVIAIDS information.

B. Copier rental and printing charges for Title I administrativeactivities.

C. Postage for grant related materials.

D. Training provided to staff to keep current on HIV/AIDSissues and job related requirements.

F. Office equipment maintenance.

G. Advertising for public notice of the RFP.

H. Audit-Portion of County-wide OMB Cir. A-128 Audit

VIII INDIRECT COSTS

IX TOTAL BUDGET

$ 45,000

$

$

$

$

$

91

45,000

125

25

BUDGET JUSTIFICATIONDALLAS COUNTY HEALTH AND HUMAN SERVICES/Dallas EMA

PROGRAM SUPPORT· Program EvaluationFY 2002 • 2003 Ryan White Title I

PERSONNEL

II FRINGE BENEFITS

III TRAVEL

IV EQUIPMENT

V SUPPLIES

VI CONTRACTUAL

The subcontractor will evaluate the following service categories: mental health, food pantry,congregate meals, buddy/companion, service for children and adolescents. This evaluationwill provide the planning council valuable information on how to provide these services in amore efficient and cost effective manner.

$

$

$

$

$

$ 45,000

Program Evaluation

VII OTHER ADMINISTRATIVE COSTS

VIII INDIRECT COSTS

IX TOTAL BUDGET

45,000

$

$

$ 45,000

26

BETTY J. CULBREATH-lISTERDIRECTOR

TO:

FROM:

DATE:

SUBJECT:

THE HONORABLE COMMISSIONERS COURT

BETTY J. CULBREATH-LISTER, DIREcroRHEALTH AND HUMAN SERVICES

FEBRUARY 17, 1001

APPROVAL OF CONTRACT AWARD FOR FY 1001-1003 RYAN WHITE TITLEI MINORITY AIDS INITIA11VE (MAl) FUNDS

Background of IssueThe Dallas County Judge is the grantee and legal recipient ofRyan White Title I funds, and Dallas County Health andHuman Services (OCHHS) is designated to serve as the Administrative Agency for Ryan White Title I funds for theDallas Eligible Metropolitan Area (EMA). In accordance with the provisions ofTitle I of the Ryan White CARE.Act, the grantee appoints members to serve on the Dallas EMA Ryan White Planning Council (hereinafter RWPC).The RWPC is charged with the responsibility of establishing priorities for the allocation of Title I funds anddetermining the categorical allocation of funds by service category.

The FY 2002-2003 Ryan White C.A.RE. Act Title I award in the amount $12,001,240 includes $726,471 awardedspecifically for the Minority AIDS Initiative (MAl). Ofthe $726,471, funds in the amount ofS30,433 are allocated forcapacity building to provide technical assistance, management, and advisory support to improve the infrastructure ofminority community-based organizations (COO). The legislative intent ofthe MAl funds is to support activities thatwill improve quality of care and health outcomes among persons living with mY disease in disproportionatelyimpacted communities ofcolor. These funds must be awarded to agencies that meet, or will meet within a reasonabletime frame, the Centers for Disease Control and Prevention's (COC) criteria ofminorityCBOs. Agencies must havemore than 50 percent of positions on the executive board or governing body, have more than 50 percent of keymanagement, supervisory, and administrative positions, and more than 50 percent ofkey service positions filled bypersons of the raciaVethnic minority groups to be served.

On July 11,2001, the RWPC allocated the MAl funds to the service categories ofoutpatient medical care, medical casemanagement, client advocacy, comprehensive case management, and mental health counseling. On October 1, 200 1,the Administrative Agency made request for proposals (RFP) available to all interested parties. Aproposal submissiondeadline was 2:00 p.m. on November 12,2001. The proposals were reviewed and scored by an External ReviewCommittee (ERC), which was comprised of individuals demographically reflective of the Dallas EMA's mY/AIDScases.

Under provisions ofthe Ryan White C.A.R.E. Act Amendments of2000, the Administrative Agency's ERC reviewsand evaluates requests for funding by service providers. The Administrative Agency reviews the initialrecommendations from the ERC and makes final recommendations for the award ofcontracts to Commissioners Court.

Fiscal ImpactOfthe $726,47J MAl funds, contractsand budgets from service providers t«sling $578,210 and the budget for capacitybuilding in the amount ofS30,433 for a combined total ofS608,643 are being recommended for approval under thisbriefing and court order. Contracts and budgets for the unobligated funds in the amount of$J17,828 will be submittedto Commissioners Court under a separate briefing and court order upon determination ofcategorical allocations andcontract award to specific sel'Vice providers.

OpentiOllal ImpactAdministrative Agency staff will coordinate and monitor the programmatic and fiscal accountability of thesubcontractors in accordance with the responsibilities assignedbyCommissionersCow1. The programmatic and fiscal

2377 StemmODs FreewaySuite 200 LB·16

Dallas, Texas 75207-2710 Office (214) 819-1842FAX (214) 819-1850

27contract compliance will be reviewed by Administrative AgalC)' staff who are specifically assigned the responsibilityof conducting compliance audits of the HIV services sub-grantees.

Legal ImpactThe Dallas County Commissioners Court must approve the award ofcontracts, and authorize the County Judge to signthe contracts on behalfof Dallas County.

RecommeadatiOlIt is recommended that the Dallas County Commissioners Court does hereby approve the award ofFY 2002-2003 RyanWhite C.A.RE. Act Title I MAl funds in the amount ofS578,2 10 to the following service providers, the budget forcapacity building in the amount ofS30,433, and authorize the County Judge to sign the contracts with each respectiveservice provider on behalfof Dallas County.

AgencyJohnnie's ManorJohnnie's ManorJohnnie's ManorRenaissance IIIAIDS Arms, Inc.AIDS Arms, Inc.AIDS Arms, Inc.

service CategOryComprehensive case managementMedical case managementMental health counselingClient advocacyOutpatient medical careComprehensive case managementMedical case management

Amount$ 44,503$ 47,500$ 47,500$114,000$226,710$ 50,497$4:'7,5000

$578,210Total

RECOMMENDED BY: --':J~~W-..I,l!::14;t.,.~~~W/,{LIA.------Be

cc: 1. Allen Clemson, Court AdministratorVirginia Porter, County Auditor

2377 StemmODs FreewaySuite 200 LB-16

Dallas, Texas 75207-2710 Office (214) 819-1842FAX (214) 819-1850

28

BUDGET JUSTIFICAnONDALLAS COUNTY HEALTH AND HUMAN SERVlCESlOaDas EMA

PROGRAM SUPPORT - Capacity BuildingFY 2002 - 2003 Ryan White Title I

PERSONNEL

11 FRINGE BENEFITS

III TRAVEL

IV EQUIPMENT

V SUPPLIES

VI CONTRACTUAL

To expand access to, and the availabilty of HIV care services and treatmentin underserved, minority communities.

VII OTIiER ADMINISTRATIVE COSTS

$ 30,433

$

$

$

$

$

$ 30,433

$

VIII INDIRECT COSTS

IX TOTAL BUDGET

'" ' .. $

$ 30,433

29

DALLAS COUNTYPURCHASING DEPARTMENT

" - T

02 fEB 2.1 P:\ \: 09March 05,2002

TO:

FROM:

SUBJECT:

The Honorable Commissioners Court

Gloria McCulloch-Webb, Purchasing Analyst

Request for Proposals for Bank Depository Contract for Dallas County Child SupportDepartment, RFP No. 2002-029-1035

BACKGROUNDIISSUE

On November 14,2001, by authorization of the Dallas County Commissioners Court, proposals were opened for,RFP No. 2002·029-1035 (Request for Proposals for Bank Depository Contract for Dallas County Child SupportDepartment). The Purchasing Department received two (2) proposal responses to its Request for Proposals prior tothe deadline of2:00 p.m. on November 14,2001. The financial institutions responding to the RFP were: Bank ofAmerica and Comerica Bank Texas.

The evaluation committee consisted of the District Court Administrator (Ron Mackay), Budget (Ronica Watkins)and Purchasing (Gloria Webb). Interviews and oral presentation were conduct in late January 2002. Theinterviews and oral presentations allowed the committee members to ask questions regarding their proposals,response to the committee written questions and identify Dallas County Child Support expectations and concerns.The Request for Proposals were evaluated based on the criteria indicated below:

Evaluation Categories and Weights

Factor 1Ability to perform requested services and quality ofresponses to each item as outlined in the RFP includingany future enhancement or services

Factor 2Pricing and Fees of BankingServices, Earnings Credit on investable balance andno charge services and product offered

Factor 3Experience as depository of public and quasipublic orcustodial funds

Factor 4MinoritylWomen BusinessParticipation

0-30 points

0-35 points

0-20 points

0-15 points

Records Bldg. 509 Main Street 6111 Floor. Room 623 Dallas. Texas 75202 214/653-7431 Fax 214/653-7449

30

The evaluation committee allocated a total of eighty-five (85) points the remaining fifteen (15) pomts wereallocated for the Minority Affairs Coordinator (Irvin Hicks). Overall, Bank of America scored the hIghest averagepoint value totaling 75.333 , with Comerica Bank Texas scoring 63.

FINAt"fCIAL IMPACT

Awarding to the highest rated finn, Bank of America, will result in an estimated annual cost of $50,000.00 tobe paid through investment credits when available.

RECOMMENDAnON

The evaluation committee considered both financial institutions qualified to perfonn the task and services asspecified in the RFP. As a result of the scoring, the evaluation committee recommends selection of Bank ofAmerica (the highest rated finn with a average score totaling 75.333 points) to perform the scope of services asoutlined in the RFP. Overall, Bank of America proposal's is considered the best offeror meeting the Dallas CountyChild Support current needs and future technology advancement requirements. Bank of America has the resources,reliability, reputation and expertise to fully implement the proposal requirements. These factors and referencechecks were the major consideration during the analysis.

Should the Court concur with the recommendation of the evaluation committee, an Award Court Order will bescheduled for the next formal agenda for approval.

g Director

C: Angela Igrisan, Child Support AdministratorRon Mackay, District Courts AdministratorRonica L. Watkins, Budget Office

Records Bldg. 509 Main Street 6th Floor, Room 623 Dallas. Texas 75202 214/653-7431 Fax 214/653·7449

31RFP NO. 2002.Q29-103S

REQUEST FOR PROPOSALS BANK DEPOSITORY CONTRACT FOR DALLAS COUNTY CHILO SUPPORT DEPARTMENT

Evaluator: Ronald C. lIIackay Rollica L. Watkina Gloria Webb Total Averq;eDiatrict CowU Admin. Bud&et Purchaainl

Firm: Bank oC America

Evaluation Factors

Ability to perform requested 25 25 25 75 25services and quality ofresponses to each item asoutlined in the RFP includingany future enhancement orservices (O-30 points)

Pricing and Fees of Banking 25 30 30 85 283333Services, Earnings Crediton investable balance andno charge services and productoffered (0-35 points)

Experience as depository of 19 20 18 57 19public and quasipublic orcustodial funds. (0-20 points)

Minority/Women Business 3 3 3 9 3Participation (O-15 points)

Total 72 78 76 226 75.3333

Firm: Comerica Bank Teua

Evaluation Factors

Ability to perform requested 20 20 19 59 196667services and quality ofresponses to each item asoutlined in the RFP includingany future enhancement orservices (O-30 points)

Pricing and Fees of Banking 25 30 35 90 30Services, Earnings Crediton investable balance andno charge services and productoffered (O-3S points)

Experience as depository of 9 15 7 31 103333public and quasipublic orcustodial funds. (0-20 points)

Minority/Women Business 3 3 3 9 3Participation (O-15 points)

Total 57 68 64 189 63

32DALLAS COUNTYPURCHASING DEPARTMENT

02 FE8 27 PH 12: 43

March 05,2002

TO:

FROM:

SUBJECT:

The Honorable Commissioners Court

Gloria McCulloch Webb, Purchasing Analyst

Contract Extension - Request for Proposals for Psychological Screening and Counseling Services forLaw Enforcement Personnel (Sheriffs Department), RFP No. 2001-087-812

BACKGROUNDIISSUE

Dallas County Commissioners Court, at their regularly scheduled session held on March 13, 2001, authonzed theaward of RFP No. 2001-087·812, Request for Proposals for Psychological Screening and Counseling Services forLaw Enforcement Personnel (Sheriff's Department) with Court Order 2001-492, for the period of March 13,2001through March 12,2002 to S.A. Somodevilla, Ph.D., Clinical Psychologist.

The contract is for psychological counseling, screening, assessment and evaluation of law enforcement personnelalong with training and education services at a cost of $2,200.00 per month. In accordanc.e with the contract termsand mutual agreement by all parties, the contract may be extended for an additional twelve (12) month period basedon the original prices, terms, and conditions set forth in the RFP award. As a result of S.A. Somodevilla, Ph.D.,Clinical Psychologist compliance with contract specifications, it is the recommendation of the Sheriffs Department,that the county exercise the first twelve (12) month extension option contained within RFP No. 2001-087-812. S.A.Somodevilla, Ph.D., Clinical Psychologist has agreed to extend their contract with Dallas County in accordance withthe existing terms, conditions, and prices set forth in the original RFP award.

FINANCIAL IMPACT

For the period of March 13, 2001 through January 31, 2002, Dallas County's total expenditures for the abovereferenced contract were approximately $24,200.00.

RECOMMENDAnON

It is the recommendation of the Purchasing Department and Sheriffs Department Human Resources Division thatthe Dallas County Commissioners Court authorizes the first twelve (12) month extension of RFP No. 2001-087·812, Request for Proposals for Psychological Screening and Counseling Services for Law Enforcement Personnel(Sheriff's Department) with S.A. Somodevilla, Ph.D., Clinical Psychologist for the period of March 13, 2002through March 12,2003.

Should the Court concur with recommendations, a Court Order will be scheduled for the next regular agenda.

c: Alberto Herrera, Sheriffs DepartmentDavid Kuykendall, Sheriff's DepartmentRFP File 2001-087-812

Records Bldg. 509 Main Street 6th Floor, Room 623 Dallas, Texas 75202 214/653·7431 Fax 214/653-7449

33

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATtONDEPARTMENT OF PLANNING AND DEVELOPM§~"EB 27

, ,;, ,, _.~L- r

February 27,2002

TO: Commissioners Court

THROUGH: J. Allen Clemson, Administrator

FROM: Rick Loessberg, Director of Planning & Development ""...

SUBJECT: FY2002 CDBGIHOME Allocation Process

BACKGROUND

Dallas County has participated in the CDBG program since 1988. Under this program, the Countyreceives federal funding which can be used to undertake a wide variety of code, capitalimprovement, housing, and social service activities in the County's unincorporated area and infourteen of its smaller cities. By virtue of participating in the CDBG program, the County alsoreceives HOME funding (which can only be used for such housing-related activities as rehabilitation,new construction, and upfront cost assistance).

HUD has recently informed staff that the County will be receiving $2,343,296 in FY2002 CDBGassistance and $654,000 in FY2002 HOME assistance; collectively, these amounts are about $26,000lower than what the County received for FY2001. In addition, the County also has $8400 remainingin unspent administrative funds from prior years that can be re-allocated among the CDBGprogram's participants.

IMPACT ON OPERATIONS

Under the County's CDBG program, HOME/CDBG funds are first allocated for the program'sadministrative expenses and for consortium-wide projects like the Home Loan Counseling Center;these allocations cover the County's cost ofoperating the CDBG program and typically account forabout one-third of the program's total funding. The remaining funds are then allocated to eachparticipating city and to the County's unincorporated area using a formula that takes into accounteach entity's low/moderate income population and total population. Each entity then determineshow it wishes to utilize this funding, and depending upon the entity's preference, these projects areprincipally implemented by the County, the entity, or some combination of the two.

The County typically only reviews proposed projects to ensure that they are eligible under HUD'sregulations. However, because ofthe adverse impact that a large number ofsmall projects can have

411 Elm Street. 3rcl Floor. Room 313 Dallas. Texas 75202-3301Dallas County Administration Building e-mail: rloessberg@dallascounty.org

Telephone: (214) 653-7601Telecopier: (214) 653-6517

34

Page 2 of 4

on the program's ability to meet HUD's annual spending requirements, staffhas been allowed in thepast to require cities to revise their proposed list of projects (if necessary) so that larger projectswould be undertaken. To further emphasize and clarify the importance of having larger projects,staff would also like to continue to require that all projects other than code enforcement havebudgets of at least $30,000 and to be able to strongly encourage cities that already have partially­funded CDBG projects to either finish funding these projects or to continue allocating funding tothem before they begin funding new activities.

HUD regulations also require the County to establish annual program objectives for the CDBGprogram. For the past several years, the County has required that CDBG projects meet at least oneof the six objectives listed below, and for the County's FY2002 funding, staff would propose thatthese objectives continue to be utilized:

• Promote low/moderate income homeownership;• Eliminate community-threatening conditions;• Provide for ADA-accessibility;• Improve the local economies ofcommunities with limited tax bases, limited growth,

and/or high unemployment; .• Improve/maintain existing low/moderate income neighborhoods; and• Provide for orderly growth.

IMPACT ON FINANCE

A total of $3,005,696 is available from the County's FY2002 CDBGIHOME awards and fromunexpended carry-over. It is proposed that $944,590 of this total amount be allocated in thefollowing manner:

General AdministrationHousing RehablReplacement AdminCDBG Project EngineerCHDO ActivitiesHome Loan Counseling CenterIndirect CostsCDBG Construction Inspector

TOTAL

$187,000$125,000$ 95,000$ 98,100*$351,490$ 50,000$ 38,000$944,590

* This allocation is required under federal law and is equivalent to 15% of theCounty's total HOME award; this $98,100 must beprovided to special housing non­profits (CHDO--community housing development organizations) for use inacquiring, rehabilitating, or producing affordable housing).

In reviewing these proposed allocations, please note that this $944,590 total is about $12,000 lowerthan last year's figure. No new staffing is associated with any of these variousadministrative/service-delivery budgets, Detailed line-item budgets for the Counseling Center, the

35

Page 3 of 4

CDBG Engineer, Housing RehablReplacement Administration, CDBG Construction Inspector andGeneral Administration will be developed and presented to the Court for review later this summer.

With the County now operating a replacement housing program instead ofa housing rehab program,it is also proposed that the $555,900 in HOME funding that is available after the required $98, I00has been aside for CHDOs be allocated for housing replacement; this funding will be available tobuild replacement housing in any of the CDBG program's fourteen cities.

Please note that no additional funding is being requested by the County's Home Loan CounselingCenter for its upfront cost program; the Counseling Center reports that it still has about $540,000remaining from prior year allocations.

After setting aside funding for the aforementioned administrative expenses and consortium-wideprograms, a total of $1,505,206 is available for the County's unincorporated area and forparticipating CDBG cities; this amount is about $20,000 more than what was available last year.

Using the County's CDBG allocation formula, the proposed FY2002 CDBG allocation awards areas follows:

Sachse $ 57,950 Wilmer $135,469Cockrell Hill $151,650 Hutchins $114,396Glenn Heights $ 82,410 Rowlett $ 96,333Cedar Hill $100,848 Coppell $ 75,260Lancaster $121,922 Farmers Branch $101,978Seagoville $116,653 Duncanville $104,988University Park * Unincorporated $109,128Balch Springs $136,221

*University Park has again returned its award so that it can be redistributed among theother participating entities.

In reviewing these amounts, please note that they are generally about $4000-$10,000 larger thanwhat the cities received last year.

PROJECT SCHEDULE

Application materials will be provided to each city by March 22, and the cities will then be givenuntil 4:00 p.m on June 17 to notify the County of how they wish to utilize this funding (such aschedule provides the cities with about two more weeks than what has been available in previousyears). Ifno notification is received by June 17, it will be assumed that the entity is not interestedin utilizing its award. So that no city inadvertently lets its award revert back to the program, staffwill contact each city about two weeks before June 17 to remind them of the upcoming deadline.

36

Page 4 of 4

To help encourage public input, the County will hold a public hearing in May and in July, and theparticipating cities will be required to conduct at least one public hearing before submitting theirproject proposals to the County. Once staffhas had the opportunity to review the eligibility of therequested projects, the Court will be briefed on the proposed activities, including how the County's$109,128 unincorporated area allocation will be utilized. Final decisions regarding projects that willbe using FY2002 funding have to be made and submitted to HUD no later than August 15. Onceapproved by HUD, these projects can then begin operation as soon as October 1, 2002.

RECOMMENDATION

It is recommended that the proposed FY2002 CDBG objectives, allocations, and project reviewprocess be approved.

Recommended by:

J. Allen Clemson, Administrator

cc: CDBG citiesCDBG staffRyan Brown, Budget OfficerVirginia Porter, AuditorDon Holzwarth, Public Works Director

37

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATIONDEPARTMENT OF PLANNING AND DEVELOPMENT

February 27,2002 N

MARY L. PHINNEY, Administrator, Park and Open Space Progr

RICK LOESSBERG, Director, Planning and Development

COMMISSIONERS COURT

FROM:

THROUGH:

TO:

SUBJECT: PROPOSED VOLUNTEER POLICY FOR OPEN SPACE PROGRAM•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

BACKGROUND

About 18 months ago, the Park and Open Space Program received its fIrst inquiry to perform volunteerservices for the County in the County's unincorporated Preserves from a private citizen. Since then,another citizen has inquired about the possibility of providing maintenance services to another of the threepreserves located in unincorporated areas of the County. Each of these potential volunteers desires, usingtheir own equipment, to mow and trim trails at Goat Island Preserve and Riverbend Preserve so that thesetwo preserves can be used by equestrians. .

While the County has utilized some volunteer projects in the past at some of the preserves, these projectsutilized only some hand tools and not power equipment, and these projects were located with cities andthus also were subject to their rules and policies. The County, however, currently has no policies that coverthe general use of volunteer services or the use of power equipment by volunteers at unincorporatedpreserves. As a result, staff has surveyed state, local, and federal volunteer policies and developed, inconjunction with the County's Park and Open Space Board (some of whom have served on city parkboards), a set of policies for volunteers desiring to perform services at the unincorporated preserves.

IMPACT ON OPERATIONS AND FINANCE

Accepting these and other services could help the County maintain and improve its three preserves in theunincorporated areas of the County and encourage their use by the public. The recent development of theTrinity RiverlMountain Creek Preserve underscores the fact that a Preserve that is maintained andfrequented by visitors requires only routine maintenance.

As described in the attached policies, volunteers will be required to fill out a volunteer application. Theapplication shall include a specific Scope of Work that will describe the project or service to be rendered.These applications will apply only to the unincorporated preserves. Among the provisions of these policiesare the following:

• Volunteers must be 18 years old unless, he or she is a part of a service organization, such asthe Boy or Girl Scouts of America, and is supervised by an adult approved by andrepresenting that organization.

• A Scope of Work and a Liability Waiver will accompany the Volunteer's Application andwill be strictly adhered to by the volunteer and/or the sponsoring organization. Failure tocomply with these provisions may result in the immediate termination of that person as avolunteer.

411 Elm Street, 3'" Floor, Room 313 Dallas, Texas 75202·3301Dallas County Administration Building e-mail: rloessberg@dallascounty.org

Telephone: (214) 653·7601Telecopier: (214) 653·6517

38

• Volunteers are subject to background checks and certain types of felony crimes willautomatically disqualify potential volunteers (Please see Sec.50-262, (4.) of the attachedpolicies for the list of automatic disqualifications).

• Staff can approve projects not requiring power tools. Projects requiring the use of powerequipment can only be approved by the Commissioners Court.

• Provisions for appeal of either denial of a project or termination of volunteer services areincluded.

Staff will monitor the work that the volunteer is performing for the County. This latter function can beattended to during regularly scheduled visits to the Preserves. No additional time will be needed as staffcan make adjustments to inspection schedules to monitor projects at the unincorporated preserves.

LEGAL INFORMATION

The proposed policies have been reviewed and approved by the Civil Section.

RECOMMENDATION

It has been recommended by the Park and Open Space Board to approve the attached Volunteer ServicesPolicies.

Recommended by:

"-Jv ........._~plen Clemson, Administrator

Cc: Wayne Malecha, Chairman, Park and Open Space Board

39

ARTICLE IV. PARKS AND PERSERVES

DIVISION 4. VOLUNTEERS

Sec. 50-261. Defmition.

(a) Volunteers (which do not include any individual that is reguired to provide communityservice under some type ofcourt or criminal justice proceeding, but do include individuals workingindependently or as a member of a group, school. business, or organization that perform services onc park and open space property without receiving any compensation or any other item or thing ofvalue in lieu of compensation) may be used to improve and enhance the county's park and openspace properties when appropriate.

(b) The use of volunteers on county park and open space property that is maintained by thecounty or another party other than a municipality or a public school district shall be govemed by theprovisions contained within this Division. The use of volunteers on county park and open spaceproperty that is maintained by a municipality or public school district shall be governed by thatentity's policies, regulations, procedures, and ordinances, and if the proposed use of volunteersinvolves some physical alteration of the property through the installation of such amenities as signsand benches or the establishment of a trail, then the entity, if it wishes to proceed with the project,shall also submit the proposed project to the county for its review and approval.

(c) The services that a volunteer may provide under this division include, but are not limitedto, maintaining trails, removing trash and debris, mowing, installing signs, conducting special studiesand inventories, taking photographs, and producing maps, brochures, or other educational materials.

Sec. 50-262. Volunteer Eligibility.

To be eligible as a volunteer for the county's park and open space Program, the individual (or group,school, business, or organization, whichever is applicable) must:

(1) Be at least eighteen years of age unless directly supervised on-site by an adult that meets allof this section's applicable requirements.

(2) Submit a volunteer service application, which describes what service is being proposed,where, when, and how it would be conducted, what materials, tools, and equipment will be used, bywhat individuaUs) or group, and the background and experience of that individual or group.

(3) Propose a service that would enhance the county's park and open space program and becompatible with all applicable c and city ordinances, policies. and regulations.

(4) Shall pass an appropriate background check and with all other convictions being reviewed

40on a case-bv-case basis, be free of any of the following convictions:

a. Murder (including capital murder);b. Indecency with a child;c. Aggravated kidnapping;d. Aggravated sexual assault;e. Aggravated robbery;f. Sexual assault;g. Commission of a felony offense with a deadly weapon;h. Injury to a child. elderly individuaL or disabled person;1. Use of a child in the commission of a felony offense; orI. Any drug-related felony offense committed within the last ten years.

(5) Be capable of undertaking the proposed volunteer service and demonstrate that he/shepossesses adequate experience in the proposed endeavor and any licensing. insurancecoverage, or certification required by the state and or c.

(6) Abide by the tenns of any volunteer service agreement that describes the service to beprovided the obligations of the volunteer. and the requirements under which the service isto be provided.

(7) Release the county from any obligation to replace or repair any tools or equipment that thevolunteer provides.

(8) Fonnally waive the county from any liability that may occur as a result of the volunteer'saction. negligence or omission.

Sec. 50-263. Volunteer application submission and approval process.

(a) Volunteer service applications shall be submitted to the county's park and open spaceadministrator. Submitting a volunteer service application or being eligible to submit such anapplication does not obligate the county. which has the authority to approve or decline anyvolunteer proposal. to approve or utilize the potential volunteer.

(b) The administrator shall review the application, the background and experience of theapplicant. and the appropriateness, schedule and the location of the proposed service andmake a recommendation to the county's director of planning and development who shall havethe authority to approve or reject applications that do not involve the use of such power toolsand equipment as trimmers. chain saws. riding mowers. tractors. and bulldozers or that do notrequire the complete closure of a county preserve or trail.

(c) In the event the director declines an application. he shall notify the applicant of thisdetermination in writing. The applicant may appeal this decision to the commissioners court ifhe submits a written request for such an appeal to the commissioners court administrator within

2

41ten days of having been informed of the director's decision to not approve the application.

(d) For applications involving such power tools and equipment as trimmers, chain saws, ridingmowers, tractors, and bulldozers or requiring the complete closure of a county preserve or trail,the director shall brief the commissioners court, who shall have the authority to approve ordecline such applications. All decisions made by the court shall be final.

Sec. 50-264. Duties and responsibilities.

(a)

(b)

(c)

(d)

(e)

(g)

(h)

Volunteers shall not represent themselves as a spokesperson for or an agent of the county.

Volunteers. when working on county property. shall report any illegal or inappropriateactivity to the local police department and/or the county sheriff: volunteers shall not issuecitations or warnings to people that they perceive as being involved in an illegal orinappropriate activity.

Volunteers shall be responsible for providing all of the materials, tools, and equipment,needed in order to provide their service. They are also responsible for managing anyvoluntary contributions of money, food, materials, equipment. and tools that they haveobtained in conjunction with their service.

Volunteers shall not use such power tools/equipment as trimmers, chain saws, riding mowers.tractors, and bulldozers without appropriate safety equipment (goggles, gloves, helmets, etc.)and shall only operate such power tools/equipment at a safe distance from another person.

Volunteers shall only conduct or provide those services for which they have been approvedby the county; such services shall be conducted in an appropriate manner and in accordancewith a previously approved schedule. Any deviation in these services or schedule must beapproved in advance by the county.

It is the responsibility of the volunteer to inform the administrator of any deviation from theapproved schedule or plan for services prior to actually undertaking the deviation. volunteersshall not engage in rude or reckless behavior. conscious flagrant indifference to the rights orsafety of others. gross negligence. criminal misconduct. or work under the influence ofalcohol or other controlled substance. Volunteers shall also not violate any other county,city. state. or federal law. ordinance, policy, or regulation while providing services.

Volunteers shall be responsible for cleaning up after themselves at the end of each day thatthey provide a service.

Any person (or groyp. school. business. or organization. whichever is applicable) that violatesany portion of this section may immediately be terminated as a volunteer. Any person.group, etc. that is terminated as a volunteer will not be eligible for possible consideration asa future volunteer for a period of at least two years.

3

42Sect. 50-265. Oversight/monitoring/termination.

The park and open space administrator shall monitor the work ofapproved volunteers to see that theyare providing services in accordance with their volunteer service application and these policies. Theadministrator shall maintain files on all volunteer service applications/agreements and shall reportany problems with a volunteer to the director. The director shall take whatever termination actionhe deems necessary and to communicate any termination action in writing to the affectedindividuaUs). Volunteers who have been terminated by the director may appeal this decision to thecommissioners court if a written request is submitted to the commissioners court administratorwithin ten days of having been informed of the termination decision.

Sees. 50-263-279. Reserved.

4

43

DALLAS COUNTYPUBLIC WORKS

February 25, 2002

MEMORANDUM:

TO: Commissioners Court

FROM: Donald R. Holzwarth, P.E.Director ofPublic Works

SUBJECT: Rationale for Same Date Briefmg and Court Order

Oliver W. Davis, one of the abutting property owners has entered into a Contract withMesquite Church of God to sell his property abutting the Old Terrell Interurban Railway.Both parties have requested Dallas County expedite this transaction SQ that they canfmalize the sale ofboth tracts to the Church. Mr. Davis' title company has requested thatDallas County deliver his original Quitclaim Deed as soon as possible in order to includethe surplus tract in the transfer to the Church.

In order to expedite closing the Court Order authorizing the execution of the QuitclaimDeed and any other related documents needed to consummate this sale of the County'stract to Oliver W. Davis, et al has been placed on today's Formal Agenda.

Donald R. Holzwarth P.E.Director ofPublic Works

~PAE:~IJ MyDocuments:llntUrb:IJustijication fir

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653·7151

44

DALLAS COUNTYPUBLIC WORKS

February 25, 2002

MEMORANDUM

TO: Commissioners Court

COURT ORDER ON FORMAL AGENDA

THROUGH: Commissioner Mike Cantrell, Road & Bridge District #2

FROM: Selas Camarillo, P.E., R.P.L.S. /~/Assistant Director - PropertyDi~

SUBJECT: Sale of Portions ofthe Old Terrell Interurban Railway in Mesquite, TX to Abutting Property OwnersThomas J. Sewell Survey, Abstract No. 1359

BACKGROUND

Commissioners Court Order No. 2001-1170 dated June 19,2001 authorized the Public. Works Department toperform an appraisal on portions of the subject property and to negotiate the sale ofthe property with the abuttingproperty owners based on the appraised fair market value.

Negotiations have been finalized and the abutting landowners Oliver W. Davis, Jeanell Maxwell and Creek.Crossing Assembly ofGod have agreed to purchase their proportionate share ofthe surplus right-of-way as shownon the attached survey plats at the appraised fair market value determined by Dallas County.

The subject properties are part ofa 6.69-acre tract (tract 7) of land conveyed to Dallas Calmty from the trustee ofthe Bankrupt Interurban Railway Company by deed recorded in Volume 2158, Page 314, Deed Records ofDallasCounty, Texas. The subject property is located north ofNewsome Road, south ofEast Glen Boulevard, and eastof Clay Mathis Road in the City of Mesquite, Texas in the Thomas J. Sewell Survey, Abstract No. 1359. TheCommissioners Court has determined that this portion ofOld Terrell Interurban Right ofWay is no longer neededfor public purposes and considers it surplus.

IMPACT ON OPERTIONS

Upon the successful transfer ofthe tracts desaibed herein. approximately O.7761-aae ofthe original 6.69-aae tractwill remain as surplus property.

LEGAL INFORMATION

This conveyance is in accordance with the V.T.C.A. Local Government Code, Section 272.001 (b).

FINANCIAL IMPACT

Appraisals have been prepared by the Public Warks Department Appraisal staffestablishing the fair mark.et valueof the County-owned property abutting the O. W. Davis tract at $5,098, Jeanell Maxwell's tract at $5,889, andCreek Crossing Assembly ofGod's tract at $3,135. Administrative costs to prepare the three appraisal reports were$3,756 or $1,252 per appraisal. The property owners have agreed to pay aU costs associated with the sale, includingthe appraisal costs. No direct costs will accrue to Dallas County. The reimbwsement due from the property ownersis as follows:

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

45Commissioners CourtFebruary 25,2002Page 2

Appraised Fair Market Value ofCounty Property abutting Oliver W. Davis' tract:

0.8497 Acres x $6,000/Acre $ 5,098

Appraised Fair Market Value ofCounty Property abutting Jeanell Maxwell's tract:

0.5354 Acres x $11,OOO/Acre $ 5,889

Appraised Fair Market Value ofCounty Property abutting Creek Crossing Assembly of God's tract:

0.2850 Acres (0.0685 Ac. + 0.2165 Ac.) x $11,OOO/Acre $ 3,135

Administrative Costs (Actual)

TOTAL COMPENSAnON DUE

$ 3,756

$17,878

The property owners have provided a metes and bounds description and survey plat of the surplus property,prepared by a Texas Registered Public Land Surveyor at their expense, and said surveys have been used todetermine the exact size of the tracts being sold.

PERFORMANCE MEASURES IMPACT

Sale ofthis Property will assist the Property Division in meeting its 2nd quarter performance measures for FY 2002.

RECOMMENDATION

The Director ofPublic Works Department recommends that the Commissioners Court: (l) sell the 0.8497 acre tractto Oliver W. Davis and wife, Lorine Davis for $6,350, being the appraised fair market value of $5,098, plusadministrative costs of$1 ,252, (2) sell the 0.5354 acre tract to Jeanell Maxwell for S7,141, being the appraisedfair market value of$5,889, plus administrative costs ofSI ,252, (3) sell the 0.2850 acre tract (0.0685 + 0.2165)to Creek Crossing Assembly ofGod for $4,387, being the appraised fair market value ofS3,135, plus administrativecosts of$I,252, and (4) authorize the County Judge to sign a Quitclaim Deed and any other related documentsconveying the County-owned surplus property to the abutting property owners.

Due to time constraints, the court order authorizing the matters above has been placed on today's formal agenda.

APPROVED BY:

Donald Holzwarth, P.E.Director of Public Works

~AE:pelSC1 :\fyDocuments:llnterurb:IDavis2.br/

Enclosures

Xc: Janet Ferguson, Assistant District Attorney's Office

46QUITCLAIM DEED

STATE OF TEXAS §

COUNTY OF DALLAS § KNOW ALL PERSONS BY THESE PRESENTS:

THAT the County ofDallas,Texas, a political subdivision ofthe State ofTexas, hereinafter"Grantor" and by virtue ofa duly executed Commissioners Court Order No. 2002· datedMarch 5,2002, for and in consideration ofthe sum ofTEN AND NOIlOO DOLLARS ($10.00) andother good and valuable consideration, the receipt ofwhich is hereby acknowledged, does by thesepresents, bargain, sell, release and forever quitclaim unto the Oliver W. Davis and wife, Lorine Davis,hereinafter referred to as "Grantee", its successors and assigns, all right, title and interest, ifany, inand to that certain tract or parcel ofland situated in the City ofMesquite, Dallas County, Texas, asdescnbed in Exlubit "A", attached hereto and incorporated herein.

TO HAVE AND TO HOLD the said premises together with, all and singular, the rights,privileges and appurtenances thereto in any manner belonging unto the said Grantor, and said Grantorshall not at any time hereafter have, claim, or demand any right or title to the property or any part of it.

EXECUTED this the __ day ofMarch, A.D., 2002.

COUNTY OF DALLAS, TEXAS

~ r-.f~1U·;· ..--.,...,..,ill

By: _

Lee F. Jackson, County Judge

ACKNOWLEDGMENT

THE STATE OF TEXAS §

COUNTY OF DALLAS § BEFORE ME, the undersigned authority,

on this day personally appeared Lee F. Jackson, County Judge for the County ofDallas, Texas, known to meto be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me thatthe same was the act ofthe County ofDallas, Texas, a political subdivision ofthe State ofTexas, and that heexecuted the same as the act ofthe County ofDallas for the purposes and consideration therein expressed andin the capacity herein stated.

GIVEN UNDER MY HAND AND SEAL OF OmCE, this day ofMarch, A.D. 2002.

Notary Public in and for the State ofTensMy Commission EIpires. _

GRANTEES ADDRESS:

Deeds\QCDDavis

Oliver W. Davis14979 Kleberg RoadDallas, TX 75253

FESSIONAL LAND SURVEYOR No. 2509

..7PROPERTY DESCRIPTION

BEING a tract ofland situated in the Thomas J. Sewell Survey, Abstract No. 1359, City ofMesquite,Texas and being part of that certain 6.69 acre tract of land conveyed to Dallas County by deedrecorded in Volume 2158, Page 314, Deed Records, Dallas County, Texas and being part of the OldTerrell Interurban ROW (a 100' ROW) and being more particularly described as follows:

COMMENCING at a l/2 inch iron rod found in the North ROW line of said Old Terrell InterurbanROWand the East line ofCreek Crossing Assembly ofGod Addition, recorded in Volume 2000097,Page 13, Map Records, Dallas County, Texas, said iron rod also being in the South line of a tract ofland conveyed to Skyline East Assembly of God by deed recorded in Volume 98095, Page 5261,Deed Records, Dallas County, Texas;

THENCE: S 77° 33' 40" E. along the North ROW line of said Old Terrell Interurban ROWand theSouth line of said Skyline East Assembly of God tract. a distance of 188.88 feet to a l/2 inch ironrod found for corner at the TRUE PLACE OF BEGINNING;

THENCE: S 77° 33' 40" E, along the North ROW line of said Old Terrell Interurban ROWand theSouth line of said Skyline East Assembly of God tract. a distance of 509.40 feet to a l/2 inch ironrod found for corner;

THENCE: S 00° 55' 10" E, departing the North ROW line ofsaid Old Terrell Interurban ROWandthe South line ofsaid Skyline East Assembly- ofGod tract. a distance of 102.05 feet to a 5/8 inch ironrod set for corner in the South ROW line of said Old Terrell Interurban ROWand the North line ofa tract ofland conveyed to John W. and Jeanell Maxwell by deed recorded in Volume 72112, Page1462, Deed Records, Dallas County, Texas;

THENCE: N 77° 33' 40" W, along the South ROW line ofsaid Old Terrell Interurban ROWand theNorth line of said Maxwell tract. a distance of 231.37 feet to a 5/8 inch iron rod set for corner;

THENCE: N 02° 00' 00" E. departing the South ROW line of said Old Terrell Interurban ROWandthe North line of said Maxwell tract. a distance of 50.84 feet to a 5/8 inch iron rod set for corner;

THENCE: N 77° 33' 40" W, a distance of279.01 feet to a 5/8 inch iron rod set for corner;

THENCE: N 00° 55' 10" E, a distance of 51.02 feet to the TRUE PLACE OF BEGINNING andcontaining 0.8497 acres ofland.

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QUITCLAIM DEED

STATE OF TEXAS §

COUNTY OF DALLAS § KNOW ALL PERSONS BY THESE PRESENTS:

THAT the County ofDallas,Texas, a political subdivision of the State ofTexas, hereinafter"Grantor" and by virtue of a duly executed Commissioners Court Order No. 2002- datedMarch 5,2002, for and in consideration of the sum ofTEN AND NO/loo DOLLARS ($10.00) andother good and valuable consideration, the receipt ofwhich is hereby acknowledged, does by thesepresents, bargain, sell, release and forever quitclaim unto the Jeanell Maxwell, hereinafter referredto as "Grantee", its successors and assigns, all right, title and interest, ifany, in and to that certaintract or parcel ofland situated in the City ofMesquite, Dallas County, Texas, as descnbed in Exlubit"A", attached hereto and incorporated herein.

TO HAVE AND TO HOLD the said premises together with, all and singular, the rights,privileges and appurtenances thereto in any manner belonging unto the said Grantor, and said Grantorshall not at any time hereafter have, claim, or demand any right or title to the property or any part of it.

EXECUTED this the __ day ofMarch, A.D., 2002.

COUNTY OF DALLAS, TEXAS

By: _

Lee F. Jackson, County Judge

ACKNOWLEDGMENT

THE STATE OF TEXAS §

COUNTY OF DALLAS § BEFORE ME, the undersigned authority,

on this day personally appeared Lee F. Jackson, County Judge for the County ofDallas, Texas, known to meto be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me thatthe same was the act ofthe County of Dallas, Texas, a political subdivision of the State ofTexas, and that heexecuted the same as the act ofthe County ofDallas for the purposes and consideration therein expressed andin the capacity herein stated.

GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of March, A.D. 2002.

Notary PubUc in and for the State ofTensMy Commission Expircs _

GRANTEES ADDRESS:

Deeds\QCDMaxweU

Jeanell Maxwell2821 Newsome RoadMesquite, TX 75181-1223

50PROPERTY DESCRIPTION

BEING a tract ofland situated in the Thomas 1. Sewell Survey, AbstraetNo. 1359, City of Mesquite,Texas and being part of that certain 6.69 acre tract of land conveyed to Dallas County by deedrecorded in Volume 2158, Page 314, Deed Records, Dallas County, Texas and being part of the OldTerrell Interurban ROW (a 100' ROW) and being more particularly described as follows:

COMMENCING at a 1/2 inch iron rod found in the North ROW line of said Old Terrell InterurbanROWand the East line ofCreek Crossing Assembly ofGod Addition. recorded in Volume 2000097,Page 13, Map Records, Dallas County, Texas, said iron rod also being in the South line of a tract of .land conveyed to Skyline East Assembly of God by deed recorded in Volume 98095, Page 5261,Deed Records, Dallas County, Texas;

THENCE: S 00° 14' 23" W, departing the North ROW line of said Old Terrell Interurban ROWandthe South line of said Skyline East Assembly of God tract, a distance of 51.15 feet to a 5/8 inch ironrodset for corner at the TRUE PLACE OF BEGINNING;

THENCE: S 7r 33' 40" E, a distance of 467.27 feet to a 5/8 inch iron rod set for corner;

THENCE: S 02° 00' 00" W, a distance of 50.84 feet to a 5/8 inch iron rod set for corner in the SouthROW line of said Old Terrell Interurban ROW, said point being in the North line of a tract of landconveyed to John W. and Jeanell Maxwell by deed recorded in Volume 72112, Page 1462, DeedRecords, Dallas County, Texas;

THENCE: N 77° 33' 40" W, along the South ROW line ofsaid Old Terrell Interurban ROWand theNorth line of said Maxwell tract, a distance of465.68 feet to a 1/2 inch iron rod found for corner atthe Northwest comer of said Maxwell tract and the Northeast comer of tract of land conveyed toHinton by deed recorded in Volume 75053, Page 1428, Deed Records, Dallas County, Texas;

THENCE: N 00° 14' 23" E, departing the South ROW line of said Old Terrell Interurban ROW, adistance of51.15 feet to the TRUE PLACE OF BEGINNING and containing 0.5354 acres of land.

J. L. LREGISTERED PR FESSIONAL LAND SURVEYOR No. 2509

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52QUITCLAIM DEED

STATE OF TEXAS §

COUNTY OF DALLAS § KNOW ALL PERSONS BY THESE PRESENTS:

THAT the County ofDallas, Texas, a political subdivision ofthe State ofTexas, hereinafter"Grantor" and by virtue of a duly executed Commissioners Court Order No. 2002· datedMarch 5,2002, for and in consideration of the sum ofTEN AND NO/loo DOLLARS ($10.00) andother good and valuable consideration, the receipt ofwhich is hereby acknowledged, does by thesepresents, bargain, sell, release and forever quitclaim unto the Creek Crossing Assembly of God,hereinafter referred to as "Grantee", its successors and assigns, all right, title and interest, ifany, inand to that certain tract or parcel of land situated in the City ofMesquite, Dallas County, Texas, asdescnbed in Exhibit "A", attached hereto and incorporated herein.

TO HAVE AND TO HOLD the said premises together with, all and singular, the rights,privileges and appurtenances thereto in any manner belonging unto the said Grantor, and said Grantorshall not at any time hereafter have, claim, or demand any right or title to the property or any part of it.

EXECUTED this the __ day ofMarch, A.D., 2002.

By: _

Lee F. Jackson, County Judge

ACKNOWLEDGMENT

THE STATE OF TEXAS §

COUNTY OF DALLAS § BEFORE ME, the undersigned authority,

on this day personally appeared Lee F. Jackson, County Judge for the County ofDallas, Texas, known to meto be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me thatthe same was the act ofthe County of Dallas, Texas, a political subdivision ofthe State ofTexas, and that heexecuted the same as the act ofthe County ofDallas for the purposes and consideration therein expressed andin the capacity herein stated.

GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day ofMarch, A.D. 2002.

Notary PubUc in and for the State of TexasMy Commission Expires _

GRANTEES ADDRESS:

Deeds\QCDCCAG2

Creek Crossing Assembly ofGod2600 East Glen Blvd.Mesquite, TX 75181

53PROPERTY DESCRIPTION

BEING a tract ofland situated in the Thomas J. Sewell Survey, Abstract No. 1359, City of Mesquite,Texas and being part of that certain 6.69 acre tract of land conveyed to Dallas County by deedrecorded in Volume 2158, Page 314, Deed Records, Dallas County, Texas and being part of the OldTerrell Interurban ROW (a 100' ROW) and being more particularly described as follows:

BEGINNING at a 1/2 inch iron rod found in the North ROW line of Old Terrell Interurban ROWand the East line of Creek Crossing Assembly ofGod Addition, recorded in Volume 2000097, Page13, Map Records, Dallas County, Texas, said iron rod also being in the South line of a tract oflandconveyed to Skyline East Assembly of God by deed recorded in Volume 98095, Page 5261, DeedRecords, Dallas County, Texas;

THENCE: S 77° 33' 40" E, along the North ROW line of said Old Terrell Interurban ROWand theSouth line of said Skyline East Assembly of God tract, a distance of 188.88 feet to a 1/2 inch ironrod found for comer;

THENCE: S 00° 55' 10" W, departing the North ROW line of said Old Terrell Interurban ROWandthe South line of said Skyline East Assembly of God tract, a distance of 51.02 feet to a 5/8 inch ironrod set for comer;

THENCE: N 77° 33' 40" W, a distance of 188.26 feet to a 5/8 inch iron rod set for comer;

THENCE: N 00 ° 14' 23" E, a distance of 51.15 feet to the TRUE PLACE OF BEGINNING andcontaining 0.2165 acres of land.

February 19,2002

J. L. LANEREGISTERED P OFESSIONAL LAND SURVEYOR No. 2509

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BEING a tract ofland situated in the Thomas J. Sewell Survey, Abstract No. 1359, City ofMesquite,Texas and being part of that certain 6.69 acre tract of land conveyed to Dallas County by deedrecorded in Volume 2158, Page 314, Deed Records, Dallas County, Texas and being part of the OldTerrell Interurban ROW (a 100' ROW) and being more particularly described as follows:

BEGINNING at a 5/8 inch iron rod set in the North ROW line of said Old Terrell Interurban ROWand the West line ofCreek Crossing Assembly ofGod Addition, recorded in Volume 2000097, Page13, Map Records, Dallas County, Texas, said iron rod also being in the South line of a tract of landconveyed to Skyline East Assembly of God by deed recorded in Volume 98095, Page 5261, DeedRecords, Dallas County, Texas;

THENCE: S 13° 42' 35" W, departing the North ROW line ofsaid Old Terrell Interurban ROWandalong the West line of said Creek Crossing Assembly of God Addition, a distance of 50.01 feet toa 1/2 inch iron rod found for comer;

THENCE: N 77° 33' 40" W, a distance of 54.07 feet to a 5/8 inch iron rod set for comer;

THENCE: N 00° 55' 10" E, a distance of 51.03 feet to a 1/2 inch iron rod found for comer at theSouthwest comer of said Skyline East Assembly of God tract and the Southeast comer of a tract ofland conveyed to SAS & Associates by deed recorded in Volume 99008, Page 1808, Deed Records,Dallas County, Texas;

THENCE: S 77° 33' 40" E, a distance of65.37 feet to the PLACE OF BEGINNING and containing0.0685 acres ofland.

February 19,2002

J. L. LANEREGISTERED PR ESSIONAL LAND SURVEYOR No. 2509

BASIS OF BEARINGS:South ROW line of OldTerrell Interurban ROWVol. 2158 Pg.314

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57

A C S'

-, r.

Dallas County InfonnationTechnology Service~2 FES 27 P:1 f: 56

: . ; ~; : -../

TO:

FROM:

THRU:

SUBJECT:

DATE:

John M. HennesseyDallas County M.I.S. Coordinator

Angi Bell, Computer Acquisition SPecialist~Dallas County Data Services/ ACS

John Nero, Account Executive JrJDallas County Information Technology Services

County Clerk FY2002 Alternate Funding Source PIR Requests

February 26, 2002

The M.1.S. Coordinator recommends that four computer related FY2002 requests for a total of $17,181be funded from the County Clerk's 913/914 Records Management Fund.

Background

All new computer related requests submitted to the Budget Office as part of the FY2002 budgetprocess were forwarded to the M.I.S. Coordinator for review. These requests were scored by the M.I.S.Coordinator according to an established scoring system used in previous years to rank all computerrelated requests. After reviewing all requests, the County Clerk's requests were placed on theAlternate Funding List. These requests were submitted with an alternate funding source.

The total cost of these requests is $15,619. In addition, 1. T. Services/SCT recommends approval of$1,562 for the installation of all approved hardware requests utilizing temporary services providedby a State catalog vendor and funded from the County Clerk's 913/914 Records Management Fund.The total cost of hardware and software plus installation is $17,181.

509 Main Street, Ste. 504 Dallas, TX 75202 Phone: (214)653-6141 Fax: (214)653-6708

58

Financial Impact/Considerations

The total one-time cost of this request are as follows:

Request No. Description

FY2oo2-106 County Clerk/Trust - Printer

FY2oo2-108 County Clerk/Collections - Printer and Software

FY2002-109 County Clerk/Records - Two Pes and Five Printers

All Requests Installation support services for approved requests

Total One-Time Cost:

Cost

$ 1,800

$ 9,500

$ 4,319

$ 1,562

$ 17,181

The total ongoing costs of this request are as follows:

Years 1-3 Warranty on Standard Microcomputer $ 0

Year 1 Warranty on Printer $ 0

Years 2-5 7 Printers @ $50 ea. per year $ 1,400

Years 4-5 2 Standard Microcomputers @ $% ea. per year $ 384

Total Ongoing Costs: $ 1,784

Total Projected Costs (5yrs):

Funding

$==18=,9=65=

Funding is available to purchase this computer related request from the County Clerk's 913/914Records Management Fund. The total cost of this request is $17,181.

Project Schedule

This equipment will be installed with the use of temporary services to supplement in house staff inorder to expedite the installation within 30 days after it is received from the manufacturer. The 60man months allocated to Network Services from the annual work plan will also be used to supportthe County's PC Enterprise Network environment, special projects, and requests received throughoutthe year.

59

Recommendation

The M.I.S. Coordinator recommends that Commissioners Court approve the use of the County Clerk's913/914 Records Management Fund, to provide for computer and hardware replacements for a totalcost of $17,181.

60

COURT ORDER

ORDER NO: _

DATE: _

STATE OF TEXAS

COUNTY OF DALLAS

§§§

BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County, Texas,

held on the day of ---', 2002, on motion made

by ---', and seconded

by --', the following order was adopted:

WHEREAS, This issue was briefed before Commissioners Court on March 5, 2002; and

WHEREAS, The M.I.S. Coordinator reviewed all County Oerk FY2oo2 Alternate Funding Source computerrelated requests; and

WHEREAS, Funding for the total one time cost of $17,181 is available from the County Oerk's 913/914 RecordsManagement Fund; and .

WHEREAS, A three year warranty is provided with the standard microcomputer. Beginning in the fourth year,maintenance for this equipment willcost approximately $%/year (based on current prices). Futuremaintenance costs will be funded by the County General Fund; and

WHEREAS, A one year warranty is provided with each printer. Beginning in the second year, maintenance forthis equipment will cost approximately $SO/year (based on current prices). Future maintenancecosts will be funded by the County General Fund; and

WHEREAS, The above request has been recommended by the M.I.S. Coordinator.

61

IT IS THEREFORE ORDERED, ADJUDGED AND DECREED that the Dallas County Commissioners Courtauthorizes and approves the expenditure of four computer related requests for a total one time cost of $17,181 tobe funded from the County Clerk's 913/914 Records Management Fund.

DONE IN OPEN COURT this the day of -', 2002.

Lee F. Jackson, County Judge Jim Jackson, CommissionerRoad and Bridge, District 1

Mike Cantrell, CommissionerRoad and Bridge, District 2

John Wiley Price, CommissionerRoad and Bridge, District 3

Kenneth A. Mayfield, CommissionerRoad and Bridge, District 4

RECOMMENDED BY:John Nero, Account Executive, Information Technology Services

62

Dallas County Information Technology Services

A C

TO: 1. Allen ClemsonDallas County Commissioners Court Administrator

FROM: Sandra K. PetersSupervisor Computer Operations, ACSlInformation Technology Services

THRU: John Nero orJAccount Executive, ACSlInformation Technology Services

SUBJECT: Contract for data services between First American Registry and Dallas County

DATE: February 11,2002

Bacground

s~

A request has been received from First American Registry to purchase the following: (l) a One-time SevenYear Criminal History Tape and; (2) a monthly Criminal History Extract Tape.

Financial Impact/Considerations

Cost Recovery:Administrative FeeSet Up CostOne-time Seven year Criminal History TapeAnnual cost for monthly Criminal History Extract TapeTotal First Year Cost

Succeeding Annual Cost

Project Schedule

$75.0070.00

825.00$720.00

$1,690.00

$720.00

Implementation by ACSlInformation Technology Services will commence within thirty days of thecontract execution date.

Recommendation

ACSlInformation Technology Services recommends this request.

Reviewed By: ~"",,~~L.::-=:L~6...~!::1!:::::2:::!!!t::!~~~ _John Hennessey, Management Information S terns Director

504 Records Building Dallas, TX 75202 Phone: (214) 653-6141 Fax: (214) 653-6708

63

COURT ORDER

ORDER NO. _

DATE _

STATE OF TEXAS

COUNTY OF DALLAS

BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County,

Texas, held on the day of , 2002 on motion made

by , and seconded

by , the following order was adopted:

WHEREAS, This issue was briefed before Commissioners Court on March 05, 2002; and

WHEREAS, First American Registry, has requested the following: (1) a One-time Seven Year CriminalHistory Tape and; (2) a monthly Criminal History Extract tape; and

WHEREAS, The District Attorney's Office has previously reviewed the data and rendered theopinion that it is public information under the Public Information Act; and

WHEREAS, The County Clerk has previously approved the data content; and

WHEREAS, First American Registry, has paid $1,690.00 in advance for the following: (1) a One-timeSeven Year Criminal History Tape and; (2) a monthly Criminal History Extract Tape, andin the future will pay $720.00 annually for the following: (1) a monthly Criminal HistoryExtract Tape; and

WHEREAS, The services will begin within thirty days of the execution of the contract; and

WHEREAS, This request is recommended by the MIS Director.

IT IS THEREFORE ORDERED, ADJUDGED AND DECREED that the Dallas CountyCommissioners Court authorizes County Judge Lee F. Jackson to execute the contractbetween the County of Dallas and First American Registry, on behalf of the County ofDallas. First American Registry, has paid $1,690.00 in advance for the following: (1) aOne-time Seven Year Criminal History Tape and; (2) a monthly Criminal History ExtractTape; and in the future will pay $720.00 annually for the following: (1) a monthly CriminalHistory Extract Tape.

64

DONE IN OPEN COURT this the day of , 2002.

Lee F. JacksonDallas County Judge

Jim JacksonCommissioner, District No.1

Mike CantrellCommissioner, District No.2

Kenneth A. MayfieldCommissioner, District No.4

John Wiley Price

Commissioner, DisIC~NO,' 3 jn ~ ~

Recommended By: _--=~:"'::"__--I._..!.-~_~ctrf-L- _John Nero, Account Executive, ACSlInformation Technology Services

John M. Hennessey, Management Inti

STATE OF TEXAS

COUNTY OF DALLAS

§§§

65

CONTRACT FOR COMPUTER SERVICES

BETWEEN COUNTY OF DALLAS, TEXAS AND FIRST AMERICAN REGISTRY

First American Registry, whose principal office address is 3204 Tower Oaks Blvd, Suite 101,Rockville, MD 20852 (hereinafter referred to as "Requestor"), and County of Dallas, Texas(hereinafter referred to as "County"), by and through the Dallas County Commissioners Court, and inconsideration of the mutual covenants, agreements, and promises herein contained, do agree asfollows:

I. SERVICES AND COST

County through its Information Technology Services Department will produce for the use ofRequestorthe following: (1) a one-time Seven Year Criminal History Tape and; (2) a monthly Criminal HistoryExtract Tape.

Requestor agrees to reimburse County in the sum of:

Administrative FeeSetup FeeOne-time Seven Year Criminal History TapeAnnual Cost for monthly Criminal History Extract TapeTotal First Year Cost

Succeeding Annual Cost

$75.0070.00

825.00$720.00

$1,690.00

$720.00

Requestor will reimburse County all of its costs in advance on an annual basis, before any servicesshall be provided by County. Subject to any change in costs, all future payments for annual costs insucceeding years shall be in the amount of seven hundred twenty dollars ($720.00), due and payablethirty (30) days prior to the start of each year. Under the terms of this Contract, County will notprovide to Requestor any complainant information or defendants' social security numbers.

Requestor understands and agrees that County may convert computer systems, or may addresspotential problems in existing systems (including, but not limited to, year 2000 compliance) as deemednecessary by County which may require County to reprogram its system in order to produce the abovedescribed judicial records. In that event, County shall provide Requestor thirty (30) days written noticeofany cost of reprogramming or increase in annual costs. Requestor agrees to pay County such costs,unless it notifies County otherwise in writing within ten (10) days of receipt of notice from County.If Requestor sends County such written rejection of these additional costs, this Contract and allobligations hereunder shall immediately terminate.

Page 1

66

II. TERM

The initial tenn of this Contract shall be one year from the date of execution. This Contract shall beautomatically renewed annually thereafter unless either party gives written notice to the other thirty(30) days prior to the annual renewal date that it elects not to renew the Contract.

The Parties agree that upon the effective date of this Contract, any prior agreements or contracts,between the parties shall be tenninated. Further the parties agree that there are no outstandingobligation between the parties pursuant to any prior agreements or contracts.

III. TERMINATION

In addition to tennination set forth in Section I and II, either ofthe parties shall have the right, in eachparty's sole discretion and at its sole option, to tenninate this Contract by giving the other party thirty(30) days written notice of its intention to tenninate.

IV. WARRANTY DISCLAIMER: LIMITATION OF LIABILITY; SOLE REMEDY

a. County does not warrant the accuracy of the infonnation provided, and shall not beliable to Requestor or any other persqn for any damages arising, directly or indirectly,from any inaccurate infonnation.

b. County shall not be liable for any defects in software or data, including "viruses" whichmay be inadvertently transmitted along with the requested infonnation.

c. If either party breaches this Contract, the sole remedy shall be cancellation of theContract. County shall provide all infonnation due up to the date of cancellation;Requestor shall pay all fees owed up to the date of cancellation. County shall refundto Requestor all prepaid amounts on a pro rata basis for periods extending beyond thedate of cancellation. Neither party shall be liable for any other damages, includingcosts, expenses or attorneys' fees, arising from the breach.

d. It is the express intention of the parties hereto that Requestor shall protect,defend, indemnify and hold County harmless from any and all claims, demands,judgments and expenses resulting from County's performance under thisContract. If County becomes a participant in legal proceedings due to theincidental or consequential use of information provided to Requestor, Requestorshall hold County harmless and indemnify County from all liability, including,but not limited to, all damages that may be awarded, attorneys' fees, court costs,and any and all other costs.

e. Requestor understands and agrees that County shall suffer no liability or expense ofany kind as a result ofthis Contract, other than a refund offees paid in accordance withsubsection (c) of this section.

Page 2

67

f. Requestor acknowledges and understands that often the information and records thathave been purchased are required to be changed, including changes or deletions madepursuant to court-ordered expunction ofcriminal records. Future copies offiles alreadyrequested may be different and not agree with those previously delivered. Futuremonthly reports will not reference or notify Requestor of records that have beenexpunged pursuant to court order. Requestor shall take all steps necessary to insure thatany requestor and any subsequent user of this information is properly informed of thelikelihood ofsuch changes and the existence in the database ofrecords that have beenexpunged subsequent to the original receipt by Requestor of the information fromCounty.

It is the express intention of the parties hereto that Requestor shall be solelyresponsible and liable for any damages, liability or any cause of action resultingfrom the expungement of previously acquired information from County andagrees to protect, defend, indemnify and hold County harmless from any and allclaims, demands, judgments, costs (including attorneys' fees) and expensesresulting from any sale, distribution or use of content or information furnishedby County under this Contract to Requestor including but not limited to anyexpunged criminal histories, records or other information. All costs and expenseswill be paid by Requestor as they accrue.

This Indemnification Provision shall survive the termination of this Contract.

V. AMENDMENTS OR MODIFICATION

This Contract shall· not be amended or modified except by written agreement executed by dulyauthorized representatives of Requestor and County.

VI. VENUE AND GOVERNING LAW

This Contract is expressly made subject to County's Sovereign Immunity, Title 5, Texas Civil Practiceand Remedies Code. :rhis Contract and all matters pertinent thereto shall be construed and enforcedin accordance with the laws of the State of Texas, and venue shall lie exclusively in Dallas County,Texas.

VII. FORMAL COURT APPROVAL

This Contract is expressly subject to and contingent upon formal approval by the Dallas CountyCommissioners Court.

Page 3

68

IN WITNESS WHEREOF by their signatures hereon each of the undersigned represents andwarrants that they are the duly authorized agents of each entity and have full right and authority toenter into this Contract. This Contract is to be effective upon the signature of both County andRequestor.

EXECUTED THIS_day of. .2002.

COUNTY OF DALLAS

BY: LEE F. JACKSONCOUNTY JUDGE

APPROVED AS TO FORM:

et Fergusonuty Chief, Civil Section

REQUEST~G _

: Kimber WilliamsManager Consumer Reporting ServicesFirst American Registry

Page 4

69

DALLAS COUNTYCOfv1MUNICATIONS AND CENTRAL SERVICES

~:-i 10: 58

February 25, 2002

To:

Through:

From:

Subject:

Commissioners Court,~r:;

Dan Savage~Assistant Administrator for Operations

Chris Thompson, Director, Communications & Central Services dEvaluation ofRFP No. 2002-065-1082, Request for Proposal for InterLATRA LongDistance Service for Inmate/Coin Telephone Service

Backeround of IssueOn December 4, 2001, Commissioners Court approved subject RFP. On January 28,2002, fourresponses were received to the RFP. Responding were Qwest Communications Corporation,Southwestern Bell, T-Netix, Inc., and WorldCom. The purpose of this briefing is to present theevaluation of those proposals.

Evaluation Procedures and CriteriaA committee consisting of representatives from the Sheriff's Department (2), Communications &Central Services (2), Purchasing (1) and MinoritylWomen Business Enterprises (1) scored theproposals using the following Court approved criteria.

FACTOR

System failure and capabilities

Experience and financial history

Quality of proposal

Commissions

Rates

MAXIMUMPOINTS

15

20

10

30

10

FACTORS CONSIDERED

Proposed services, featuresand functionsExperience with similarprojects and financial stabilityCompleteness of proposal andconformance withspecificationsCommissions to be paid theCounty (including bonuses)Fair prices for all users,including the general public,correctional facility inmates,their family members andfriends that make and/orreceive calls

509 Main Street • Suite 608 • Dallas, Texas 75202

FACTOR

Women & Minority Participation

70

MAXIMUMPOINTS

15

100

FACTORS CONSIDERED

Certified M/WBE firm (6points) MlWBE involvementsas subcontractors or suppliers(6 points) and minority make­up of firm (3 points)

EvaluationFeatures and Capabilities: Services, features and functions required by the RFP included:

1. Capability of handling all zero-plus calls originating from inmate/coin telephone.2. Minimum grade of service P.OI(no more than one blocked call in 100 calls).3. Ability to set call duration and provide notification prior to disconnect.4. All equipment and features must be compatible with existing equipment used to provide

and monitor local calls.5. Must be able to block calls to specified numbers.6. Must provide three-way call detection.7. Coin phones must allow credit card, collect, third party and pre-paid calls.8. All connections must be free from static and cross talk.9. Meet specified parameters for service outages.

10. Identify calls originating from inmate phones as collect calls (call branding)11. Allow international calls from inmate phones.12. Carry a majority of the traffic on their own network.13. Provide stipulated reports.

Each proposal adequately addressed these requirements with these notable exceptions: Qwest andT-Netix require the use of prepaid cards to place international calls. These cards would be sold tothe County for resell to inmates. Cards would be sold through the jail's commissary system at a ratedetermined by the County. For example, the County would buy the cards for $0.25 per minute andresell to the inmates for $0.50 per minute; thus, establishing a 50% commission. This places theCounty not only in the position of managing the purchase and resell of these cards, but would alsorequire the County to determine rates. The County has not been responsible for this previously.

Three of the providers will use T-Netix equipment which provides patented 3-way call detectcapabilities. The WorldCom network has only limited capabilities regarding 3-way calling and willdetect and report "click-detect" type calling patterns.

SWB is not carrying the traffic on their own network; however, they are partnering with AT&Twhich is a major carrier.

The average scores for this category were:

Owest11

Southwestern Bell12.8

T-Netix12

WorldCom12.4

71

Experience and Financial History: All four respondents have significant experience in the inmatephone industry and are stable firms. Qwest has been providing inmate phone systems for over 25years and services over 170 correctional facilities with more than 10,000 inmate phones.Southwestern Bell has considerable experience in providing local service for inmate phones but ofthese four is the most recent entry in the long distance market. To fulfill this contract, Southwesternbell is partnering with AT&T which has a well established presence in the inmate phone market. T­Netix is a public traded company in the inmate phone business since 1986, now providing service toover 1,600 jails. Much of their early experience was as an equipment provider but they now arecapable ofproviding a complete solution. WorldCom has provided inmate phone services since 1989and provides the service over WorldCom's owned and operated network which employees thenation's second largest Operator Services.

References for each firm were contacted and questioned concerning quality of service and timelinessof commission payments. References were also asked if they would recommend the provider. Nonegative reports were received.

In viewing the respondents from a financial standpoint, T-Netix is the smallest of the four andfinancial statements of Qwest and to a lesser extent WorldCom reflect the recent conditions in thetelecommunications industry. However, all firms are fully capable of financially executing thiscontract.

The average scores for this category are:

Owest15

Southwestern Bell18.2

T-Netix14.8

WorldCom16.4

Quality of Proposal: In this area, the following factors were considered: (1) Did the vendor replyin the specified format? (2) Did the vendor address all points in the specifications? (3) Did thevendor elaborate on points where asked to do so? and (4) Of the approximately 67 points in thespecifications, which ones were not met?

Qwest fully complied with all RFP requirements with two exceptions. Paragraph III.9.g. requireda "Favored Nation" clause specifying if"any county" is paid a higher commission rate, Dallas Countywill receive that rate. The Qwest response modifies that clause to read "any Texas County to whichthe same services (type and quantity) are provided by Qwest"; however, the favored nation clausein the current contract with WorldCom also specifies Texas Counties. Also, the Qwest responsemodified the indemnification clause (paragraph III.15.) which read " ... hold harmless County ... " toread "... hold harmless each other ...".

Southwestern Bell's (SWB) response was deficient in a number ofareas. Paragraph III.9.g. requiresa "Favored Nation" clause. The response indicated SWB could not agree to a favored nation clause.Paragraph III. 15. is the County's standard indemnification clause. The response indicated "SWBTcannot agree to the above Indemnity provision due to its breadth in scope and unequal distributionof risk." The response did indicate SWB would negotiate "a more equitable clause". ParagraphIII.21.b. provides for 30-day termination of the contract by either party. SWB wishes to substitutea default clause for this paragraph under which the agreement would be terminated only upon defaultof one of the parties. Paragraph IVA. provides the selected vendor will pay the primary inter­exchange carrier (PIC) change charges levied by the incumbent local exchange carrier. This is a$5.00 fee per line to change long distance carriers. There are approximately 1000 inmate lines. SWB

72

is refusing to pay this charge. Paragraph IV.6.b. required respondents to provide a detailedexplanation of their rates and surcharge structure and a comparison of their public pay phone andinmate calling rates to the published rates of at least three competitors showing how their rates areequal to or less than those competitors. SWB did not provide any pay phone rates and declined toprovide and compare competitor rates. Paragraph IV.6.C. required a minimum monthly commissionof $45,000. The SWB response indicated "SWB does not pay commissions based on any type ofminimum guarantees." Instead SWB proposed an annual up-front commission payment based on80% of prior year revenue.

T-Netix complied with all points in the RFP.

WorldCom complied with all RFP requirements with two exceptions. The WorldCom responsemodifies the indemnification clause (paragraph III. 15.) to exclude claims"caused by any negligentor any other wrongful act or omission of the indemnities seeking indemnity hereunder." ParagraphIII.23 provides for the removal of "any employee of the Contractor ... who in the opinion of theCounty, is incompetent ... ". The WorldCom response indicates they will <;:omply subject to thefollowing clarification: WorldCom will reasonably consult with the County for removal of anWorldCom employee but as an independent contractor WorldCom must maintain the right to makesuch internal decisions.

Average scores for this category were:

Owest8.8

Southwestern Bell6

T-Netix9.4

WarldCom8

Commission: Factors considered in this category included signing bonuses, commission percentagesand revenues. These are summarized for all proposals in attachment 1.

Instead of a signing bonus, Qwest is offering 80% of the anticipated annual commission on an up­front basis. Consideration was given to both the early availability ofthese funds as well as the interestthat could be generated. Qwest's commission rate was 55%. This was the second highest rateoffered but when applied to their rate structure it generated the lowest overall revenue.

Southwestern Bell did not offer a signing bonus. They proposed to pay 80% of the prior yearrevenue up-front but this was offered in lieu of the minimum monthly commission. Their proposedcommission rate was 50%, this was the lowest commission rate offered but when combined with theirpricing structure, it generated the second highest revenues.

T-Netix offered a signing bonus of $125,000 paid in five annual installments of $25,000 with acommission rate of 54%. The resulting revenue ranked third among the four respondents.

WorldCom offered a total bonus of $325,000 structured as follows. For award of the RFP,Worldeom will pay the County a signing bonus of$155,000 using the payment schedule below:

Upon final contract signature:Beginning of Year 2Beginning of Year 3Beginning of Year 4Beginning of Year 5

$75,000$10,000$10,000$50,000$10,000

73

Additionally, conditioned upon WorldCom and the County agreeing to reasonable and customaryterms to document that such bonus payment also constitutes a full settlement, release and satisfactionof their current dispute related to the commission on international calls under the current OperatorServices Agreement, WorldCom will pay the County an additional bonus of $170,000 using thepayment schedule listed below. (NOTE: The problem with international calls was identified by anindependent auditor retained by the County. That auditing firm, PRG, is due 39% of any amountrecovered).

Upon Settlement Release Signature:Beginning of Year 2Beginning of Year 3Beginning of Year 4Beginning of Year 5

$75,000$15,000$15,000$50,000$15,000

In addition to the highest bonus offered, WorldCom also offered the highest commission rate. Thatrate was 56.5% which when coupled with their rate structure generated the most revenue ofthe fourrespondents.

Average scores for this category were:

Owest20.2

Southwestern Bell21.8

T-Netix21.8

WorldCom26.4

Rates: Rates are summarized in attachment 1.. SWB proposed fixed rates for both intrastate andinterstate calls. The other three respondents proposed fixed rates for interstate calls but variable ratesbased on mileage bands for intrastate calls (see attachment 2). Traffic patterns indicate the intra vsinterstate mix is 53 to 47 percent and that the majority of the intrastate calls fall within the lowermileage bands. As such, computations for calls and revenues assumed 80% ofthe calls were in thenear mileage band, 10% were in the mid-band and 10% were in the far band. For comparisonpurposes, the cost of a 15 minute intrastate call and a 15 minute interstate call were computed andthen totaled.

Qwest had the highest intrastate surcharge ($3.75) but the lowest interstate surcharge ($2.50). Thesecoupled with their per minute rates resulted in the lowest combined total for 15 minute inter andintrastate calls. As such, Qwest ranked first in the rate category.

SWB's intrastate surchargeofS3.00 was lower than Qwest and the same as T-Netixand WorldCom.Their interstate surcharge ofS3.95 was higher than Qwest, slightly higher than T-Netix and the sameas WorldCom. Their interstate rate was a fixed rate at S.32 per minute. This was higher than thenear mileage bands of the other respondents but less than the more distant bands. This means thata typical intrastate call using SWB would be slightly higher than that of a typical call for the otherthree respondents but would be less ifthe call terminated in a more distant band ofthe others. Theirper minute interstate rate ofSO.89 per minute was more than either Qwest or T-Netix but the sameas WorldCom. Overall, SWB ranked third in this category.

T-Netix's intrastate surcharge ofS3.00 was lower than Qwest and the same as SWB and WorldCom.Their intrastate surcharge ofS3.85 is higher than Qwest and slightly lower (SO. 10) than SWB andWorldCom. Their per minute pricing for intrastate calls is comparable to Qwest, but lower thanSWB; however, a call in a distant mileage would be higher than SWB. Compared to the WorldCom

74

intrastate rates, T-Netix' s are higher in near bands but less in far bands. Their per minute interstaterate is more than Qwest but less than SWB and WorldCom. Overall, T-Netix ranked second in thiscategory.

WorldCom's intrastate surcharge of$3.00 was lower than Qwest and the same as SWB and T-Netix.Their interstate surcharge is higher than Qwest and T-Netix and the same as SWB. Their intrastateper minute charges are the lowest in the near bands but highest in the distant bands. Their interstateper minute charges are the same as SWB which is higher than Qwest and T-Netix. (NOTE: Theserates are the current contract rates for inmate calls.) Overall, WorldCom ranked fourth in thiscategory.

Ratings in this category are as follows:

Owest9

Southwestern Bell6.2

T-Netix8

WorldCom5.8

MlWBE: Scores in this category were provided by the Minority Business Officer. Each respondentreceived three points for EEO policy compliance.

Overall Ranking: Average rankings are reflected at attachment 3. Each evaluator's scoring reflectsWorldCom as the highest rated respondent.

Financial ConsiderationsThe current commission rate on inmate long distance calls is 49%. A rate of 51 % is paid in anymonth the number of minutes exceeds 171,000. Last year's average month was less than 150,000minutes.

Based upon the commissions paid in 2001, the WorldCom proposal represents a 7.2 percent increasein commissions. Commissions currently average $727,411 annually. The 56.5% commission ratecoupled with the proposed bonus structure increases revenue over the life ofthe contract as reflectedbelow:

Year12345

Increase$203,094$ 78,094$ 78,094$153,094$ 78,094$590,470

Leeal ConsiderationsThe Civil Section of the District Attorney's Office will be furnished a copy of the WorldComresponse and the draft Operator Services Agreement to determine issues to be resolved duringnegotiations.

75RecommendationOpen negotiations with the highest rated respondent, WorldCorn, to finalize the award ofthe contractfor long distance service for inmate and coin telephones.

CT/sh

Attachments

xc: Phillip Vasquez, Purchasing AgentScott McDowell, Senior Buyer

Attachment 1RATE AND REVENUE COMPARISONS FOR INMATE PHONE PROPOSALS

'I

----l0'\

4

2

3

COMMISSIONRANKING

l'

3

2'

BONUSRANKING

4

2

3

4

~59,49700

$281,70332

$546,150.19

i

ilRATE

iRANKING

, 1

!$364 ,346 60 I

I

$658,582.08

$453,601.46

$235,42758

$287,73086

$299,18852

$766,332.32

$617 ,149.71.

FIRSTYEAR'S

REVENUE

$0.00

$12.644.78

$0.00

$14,158'29

I

$000 I$12.644 7811

$00011

$30.3622210

;1

$24,932.38

$23,475281:

$53,83749 11

$45.512.5211 $0.00

$70,44489

1

1, $14,158 29I,

$23.97757il $25,000'00

$37,800 12 ii $0.00

$61'77769!.I. $25,~()() I'

ilII

$19.618.971

1. $150,000.00I .-Iii:

$51,429141,

".'

II$71,04811 $150,0000011

$1,002.577301

MONTHLY SIGNING

REVENUE II BONUS

"

II

0.54"I

0.55

0.50"

0565

$032~2~,{l3i.42

~89

~!)!),81795

$0.60

$37.6~0Il

$0.35

~~1~~~~

2625-4025~17,2Oi42

.29-.42

~~1.•~!l3

, II·ADDITIO....ALII COMMISSION

M1N'!..~~ RATE

$0.60~,364!)1

$0.32g{l~490

$0.89~,474.03

.2975-42~2.59106

1350.5669. 10.1081-..5432.~1.t>3Il80 ~,47~60

$0.891 $0.89~,47403 $55,81795

$3.00$24,608.43

$7.80$3.95

$28,73305.. $17.30

$25.10

$3.00$24,60843

$8.01$3.85

$28,0056... 31'$12.85$20.86

I$3.00

$24,608.43$7.91$395

$28.733.05$17 30$25.21

1

15 Minute Calt:'

Interstate Ii15 Minute Call Ii

Total i

So<!lhwestem Bell IIIntrastate '

IjI

15 Minute Cal.II!Interstate i

15 Minute Call!I,'

. TotaliT-Nebx .1

Intrastater'I

15 Minute Calli:Interstate II

Ii15 Minute Calli

Total IiWorklCom II

Intrastate I:

i'15 Minute Call II

Interstate J::'

15 Minute Call:'

Totali!

1. Instead 01 a sigmng bonus, Owe~tlSolferiOQ 80% 01 the anticipated annual commiSSIOn on an up-Iront basi~'wilh a lrue-iJp to the actual 'total earned at theend 01 each contract year. Amount.reneet is the interest earned on the up-Iront money. : Iii . I II

'I 'I II" .. I i I,. . II

2 SWB did not olfer a SIgning bonus. They did propose an annual up-Iront COffiIlllSSlOn based on 80% 01 the prevIOUs yea(s actual revenue with an annualtrue·upHowever, this was olfered in lieu of the minimum monthly comiss.~, not a bonus Amount reft"';' IS the irIIerest earned on the ,;,p-front money

II FIRST

VENDOR i: SURCHARGE II MINUTE

Owest IIntrastate" $375129-.42

$30.760.5411 $2,554.66$9.08-' .. _.

$2.50 $0.35$18,18548 g~~.ii.,

$7.75$1683

3 SogOlng bonus is $125,000, paid'in annual instanments 01 $25.000 :1I:

4 For award 01 the RFP, WortdCom will pay the County a signing bonus 01 $155,000 as lonows $75,000 upon contract Sll19109, $10,000 beglnmng 01 yea' 2,$10,000 beginning 01 year 3, $50,000 beginning 01 year 4 and $10,000 beglnOlng 01 yea, 5 Addll,onany, conditIOned upon WortdCom and the County ag,eell1gto reasonable and customary terms to document thai such bonus payment also consillutes a full senlement. release and satisfaction ot their current dIsputerelated to the comm.S$K>ns 00 lHternationaJ calls under the current contract. Wol1dCom will pay and additional $170,000 as follOWS $75,000 upon releaseSIQOlHQ, $15,000 beglHOlHg of year 2, $15,000 beglnnmg of year 3, $50,000 beglflfung of yea, 4 and $15,000 beQloomQ of year 5

Qwest I T-Netix I

Mileage Rate Mileage : Rate !'-~~and 11st Minute IA~dl M~n~!e Band 1st Minute .Addl Minute I

0-17 $0.2975 $0.2625 1-17 $0.2975 $0.2625

!1f2.2. $0.3150! ~~.~ $_~~~7~ 18-22 $0.3150 $0.297523-66 $0.33251 $0.3150 23-28 $0,3325 $0.315067-1'24 i $0.3675 - $0.3500 29-34 $0.3325, $0.3150

~~~?~2 i :::~~j----~~~ --- ~r~ i~:~~~~i i~:~~~~--'-- 52-66 $0.3325! $0.3150

67=ii'f $0.36751 $0.350082='105 $0.36751 $0.3500106-124 $0.3675 1 $0.3500125-292 $0.4025 $0.4025293+ 1 $0.42001 $0.4025

i!,

Attachment 2 - Mileage Bands

WorldComMileage Rate

I Band 1st Minute Addl Minute\1-17 $0.1350 $0.108018-22 $0.2025 $0.162023-25 $0.2835 $0.2430

26-28 I $0.2835 $0.243029-34 $0.3375 $0.324035-41 $0.4185 $0.418542-51 $0.4487' $0.425152-55 $0.4487, $0.425156-66 $0.4487 $0-.425167-81 $0.49601 $0.472482-105 $0.4960 $0.4724106-250 $0.4960; $0.4724251-292 $0.5432 1 $0.5196

I

293430 $0.5669 ~ $0.5432431+ $0.5669' $0.5432

~ ...' , , I I I I I 'Rates reflected are day, evening and nighUweekend minutes for Owest and T-Netix. WorldCom rates are day ratesevening and nighUweekend rates average approximately 12 and 35% cheaper respectively.' ,

-....l-....l

Attachment 3I

SCORING FOR RFP NO. 2002-065-1082INMATE/COIN TELEPHONE SERVICESi! :

! i!FEATURES & EXPERIENCE& QUALITY OF'

ICAPJUjILITIESi IFINANCIAL HISTORYIIPROPOSAL ICOMMISSIONS, RATES MIWBE

VENDOR (15) : : (20) I (10) (30)' (10) I (15) TOTAL 'I RANKI

iOwest 11 15 1 , 8.8 20.2 9 3 67 4

12.8: 18.2 I 'I ' I

Southwestern Bell 6 21.8 6.21, 3 68 3II

811

I

T-Netix 12, 14.8 9.4 22 3 69.2 2j i I: , I

WorldCom 12.4j: 16.4 8 26.4 5.811 3 72 1

-.J00

79

DALLAS COUNTYCOMMISSIONERS COURTMinority Business Office

DATE:

TO:

FROM:

SUBJECT:

Scott,

MEMORANDUM

January 30, 2002

Scott McDowell

PurchasingD0e~~ IIrvin Hicks, J),~Coordinator - Minority Affairs

MlWBE Review ofRFP# 2002-065-1082 (InterLata Long Distance Services.-Inmate Telephone)

Listed below is an analysis of the subject bidIRFP:

WorldCom Government MarketsThis firm will perform the required duties utilizing internal staff .

Points 0 Certified (NCTRCA) minority prime contractor3 EEO policy complianceo Utilization of (other) certified minority vendors

3

Southwestern BellThis firm will perform the required duties utilizing internal staff.

Points 0 Certified (NCTRCA) minority prime contractor3 EEO policy complianceo Utilization of (other) certified minority vendors

3

Owes! Interorise America. Inc.This firm will perform the required duties utilizing internal sta1f.

Points 0 Certified (NCTRCA) minority prime contractor3 EEO policy complianceo Utilization of (other) certified minority vendors

3

80

MJWBE Review - 2002-065-1082Page 2

T-Netix. Inc.This firm will perform the required duties utilizing internal staff .

Points 0 Certified (NCTRCA) minority prime contractor3 EEO policy complianceo Utilization of (other) certified minority vendors

3

c: Co"",.iniot1D7 COIII't (thnI J. AJ/m cr-uon)

fik(c: lIrrwIu\r.labI2002"()6Q.Mf1d}

81

March 5, 2002

MISCELLANEOUS

1) HEALTH AND HUMAN SERVICES DEPARTMENT - requests approval toaccept a $3,000 grant from The Hillcrest Foundation for the purchase of food forDallas County indigent residents.

TRAVEL REQUESTS

2) PUBLIC WORKS DEPARTMENT - request approval for Curtis Brownlow, CraigMarek, Carter Ferguson, Kathy Reid, Don Stringfellow, and Bill Stoll to attend TheIRWA-Legal Aspects ofEasements, Course 802 in Dallas, Texas on March 21,2002:$666.25 for registration is available from General Fund, Public Works Dept.,Conference/StaffDevelopment Account, FY Budget 2002, (00120.2010.2050.2002).

3) SHERIFF'S DEPARTMENT - requests approval for Captain Gary Lindsey toattend a course on Supervising a Selective Traffic Law Enforcement Program inHuntsville, Texas on March 10-15,2002 and use ofa County vehicle with gas creditcards and no other expense to Dallas County.

4) CONSTABLE. PRECINCT 5 (Mike Dupree) - requests approval for DeputyConstable Michael Orozco to attend the Collin County Law Enforcement Academyin Collin County on March 19-20, 2002 and use of a County vehicle and no otherexpense to Dallas County.

5) INSTITUTE OF FORENSICS SCIENCE - requests approval for:

a) Karin Lodge-Hendley to attend the FBI Hair and Fiber School in Quantico,Virginia on March 17-29,2002: $732 are available from General Fund, CrimeLab Dept., Conference Travel Account, FY Budget 2002,(00120.3311.04210.2002).

b) Heather Thomas and Charles Clow to attend the Association of Firearms andTool Mark Examiners Training Seminar in San Antonio, Texas on May 25-31,2002: $2,328 are available from General Fund, Crime Lab Dept., ConferenceTravel Account, FY Budget 2002, (00120.3311.04210.2002).

82

6) HEALTH AND HUMAN SERVICES DEPARTMENT - requests approval for:

a) Dianne Blocker, RNC to participate on a committee to develop an InfertilityPrevention Conference agenda for the Texas Department of Health, SexuallyTransmitted Diseases Division as well as to conduct a training session onDarkfield-Laboratory Specimen Collection for the Austin-Travis HealthDepartment, STD medical staff in Austin, Texas on March 21-22 at no costto Dallas County.

b) Anthony McClure to attend the Ryan White Title II Admin PlanningAssemblies in Austin, Texas on April 21-24, 2002: $600 are available fromGrant Fund, Ryan White Title 2 Dept., Workshop Account, FY Budget 2002,(00466.65608.04210.2002).

EXCEPTION TO TRAVEL REOUESTSUNLESS SPECIFICALLY OBJECTED TO. ALL ITEMS PRESENTED

AS EXCEPTIONS ARE CONSIDERED TO BE APPROVED

MISCELLANEOUS EOUIPMENT

(1) DEPARTMENT: 2010ITEMS:

ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

Public Works1 - Side Arm-Chair ($150)1 - Administration Chair ($250)$ 450Reserves and Contingency, Furniture & Equipment00120.2010.02090.2002 (General Fund, PublicWorks, Property less than $5,000, FY2002)Public Works Department requests authorization topurchase two replacement chairs that are broken andnot able to be repaired. Recommended by the OfficeofBudget and Evaluation.

(2) DEPARTIvtENTS: 4020ITEMS:

ESTIMATED COST:FUNDING SOURCE:

EXPENDITURE SOURCES:

PROPOSED ACTION:

83

District Clerk1 - PC1 - Printer1 - Secretary Chair1 - Electronic Stamp1 - Tack Board1 - Task Light1 - Two drawer file cabinet$3,774Reserves and Contingency; Furniture andEquipment00120.4020.02090.2002 (General Fund, DistrictClerk, Property under $5,000, FY2002)District Clerk, Jim Hamlin, requests authorization topurchase a computer and other equipment neededfor the recently approved IV-D Court Clerkposition. Recommended by the Office of Budgetand Evaluation.

TELECOMMUNICAnONS REOUESTS

Constable Precinct 4 M-0202041 requests to install four coaxal cables to provide accessto mainframe. Installation: $324.00; no monthly service increase. Recommended.

Trust Department M-0202037 requests to install a data-line cable on the ground floor ofthe GACB to provide access to network. Installation: $41.37; no monthly service increase.Recommended.

County Clerk M-0202652 requests to install a coaxal cable in room A-Ion the 2nd floor ofthe FCCB to provide access to mainframe. Installation: $81.00; no monthly service increase.Recommended.

District Clerk M-0202054 requests to replace a single-line phone with a multi-line phoneto provide access to additional lines, Installation: $33.50; no monthly service increase.Recommended.

Health & Human Services M-0202055 requests to install a single-line phone in room 600.Installation: $70.95; no monthly service increase. Recommended.

84

Constable Precinct 3 M-0202053 requests to install a data-line cable and a coaxal cable toreplace existing damaged cables. Installation: $70.95; no monthly service increase.Recommended.

68th District Court M-0202049 requests to replace three single-line phones with threemulti-line phones to allow staff to answer multiple lines for the court. Installation: $44.00;no monthly service increase. Recommended.

Facilities Manaeement M-0202038 requests install two coaxal cables to replace two thatwhere cut during demolition. Installation: $105.00; no monthly service increase.Recommended.

Funding for the above request is available from countywide Department 800, line item 432,Telephone Contingency.

Pagers

Auditor M-0202048 requests to provide a digital pager for the Payroll Manager to providebetter communications. Monthly service increase: $2.88;. Recommended.

Tax Office M-0202060 requests to provide a pager for the Tax Office van driver to allowbetter communications.

Pagers are funded by the requesting department unless otherwise indicated