Briefing on Strategic Plan and Budgeting for 2008/09 Mrs Ntombenhle Nkosi; Chief Executive Officer Tuesday, 13 May 2008 Arts and Culture Portfolio Committee

Briefing on Strategic Plan and Budgeting Briefing on Strategic Plan and Budgeting for 2008/09 for 2008/09

Mrs Ntombenhle Nkosi; Chief Executive OfficerMrs Ntombenhle Nkosi; Chief Executive Officer

Tuesday, 13 May 2008Tuesday, 13 May 2008

Arts and Culture Portfolio CommitteeArts and Culture Portfolio CommitteeParliament, Cape TownParliament, Cape Town

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PART APART A

INTRODUCTIONINTRODUCTION

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Intro… Intro…

Legislative MandateLegislative Mandate

PanSALB derives its legislative mandate from the Constitution PanSALB derives its legislative mandate from the Constitution of the Republic of South Africa, the PanSALB Act 59 of 1995 of the Republic of South Africa, the PanSALB Act 59 of 1995 as amended in 1999 and the PanSALB Regulations.as amended in 1999 and the PanSALB Regulations.

The powers and functions of the Board are to:The powers and functions of the Board are to: (a)(a) Make recommendations with regard to any proposed Make recommendations with regard to any proposed

or or existing legislation, practice and policy dealing directly existing legislation, practice and policy dealing directly or or indirectly with language matters at any level of indirectly with language matters at any level of government, government, and with regard to any proposed amendments and with regard to any proposed amendments to or the repeal to or the repeal or replacement of such legislation, or replacement of such legislation, practice and policy;practice and policy;

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Intro…Intro…The powers and functions of the BoardThe powers and functions of the Board

are to:are to:

(b)(b) Make recommendations to organs of state Make recommendations to organs of state at all at all levels of government where it considers levels of government where it considers such such action advisable for the adoption of action advisable for the adoption of measures measures aimed at the promotion of aimed at the promotion of multilingualism within the multilingualism within the framework of the framework of the Constitution;Constitution;

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Intro…Intro…The powers and functions (cont.)The powers and functions (cont.)

(c) (c) Actively promote an awareness of multilingualism as a Actively promote an awareness of multilingualism as a national national resource;resource;

(d)(d) Actively promote the development of the previously Actively promote the development of the previously marginalised marginalised languages;languages;

(e)(e) Initiate studies and research aimed at promoting and Initiate studies and research aimed at promoting and creating creating conditions for conditions for the development and use of the development and use of (i) all the official languages of the Republic; (i) all the official languages of the Republic; (ii) Khoe and San languages; and, (ii) Khoe and San languages; and, (iii) South African Sign Language.(iii) South African Sign Language.

(f)(f) Promote and ensure respect for all other languages Promote and ensure respect for all other languages commonly used commonly used by communities in South Africa;by communities in South Africa;

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Intro…Intro…

The powers and functions (cont.)The powers and functions (cont.)

(g)(g) Advise on the co-ordination of language planning in South Advise on the co-ordination of language planning in South Africa;Africa;

(h)(h) Facilitate co-operation with language planning agencies Facilitate co-operation with language planning agencies outside South outside South Africa;Africa;

(i)(i) Establish Provincial Language Committees and National Establish Provincial Language Committees and National Bodies to Bodies to advise it on advise it on any language matter affecting a any language matter affecting a province or a province or a specific language; andspecific language; and

(j)(j) Establish National Lexicography Units to operate as Establish National Lexicography Units to operate as companies limited companies limited by by guarantee under section 21 of the guarantee under section 21 of the Companies Act, 1973 (Act Companies Act, 1973 (Act 61 of 1973); and 61 of 1973); and allocate allocate funds to the units for the fulfilment of their funds to the units for the fulfilment of their functions.functions.

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Intro…Intro…

The powers and functions (cont.)The powers and functions (cont.)

In terms of Section 4 of the PanSALB Act, the the Board is an In terms of Section 4 of the PanSALB Act, the the Board is an independent organ of state, subject only to the Constitution and independent organ of state, subject only to the Constitution and its founding legislation and must perform its duties without fear, its founding legislation and must perform its duties without fear, favour or prejudice. All organs of state are enjoined to cooperate favour or prejudice. All organs of state are enjoined to cooperate with the Board and may not interfere with the function of the with the Board and may not interfere with the function of the Board in its execution of its mandate.Board in its execution of its mandate.

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Intro…Intro…

VisionVision To achieve the equal status and use of all official languages To achieve the equal status and use of all official languages

of South Africaof South Africa

MissionMission To provide for the recognition, the promotion and the To provide for the recognition, the promotion and the

development of all South African languages, with particular development of all South African languages, with particular attention being given to those languages that were attention being given to those languages that were previously marginalizedpreviously marginalized

ValuesValues Respect for all languages in South AfricaRespect for all languages in South Africa Equal treatment of all languages in South AfricaEqual treatment of all languages in South Africa Non discrimination on the basis of languageNon discrimination on the basis of language

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Intro..Purpose

Create conditions for; Multilingualism by developing and promoting

equal use and status of all official languages National unity and respect for the Bill of Rights as

it pertains to respect and cultural tolerance of all languages and restoration of dignity of formally marginalised languages

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Intro…Purpose

See to the Implementation of; Language policies at all levels of government Language development plans, projects and

initiatives Appropriate research in support of language

development All measures meant to protect and support

Constitutional democracy with respect to language

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Intro…Purpose

Be agents of change by; Promoting public dialogue to change mindsets

and attitudes to language Promoting the value of indigenous languages Monitoring the application of language legislation Advising government on linguistic matters

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PART BPART B

SERVICE DELIVERYSERVICE DELIVERY

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Summary of Immediate Past Performances 2007/2008

StrategyInitiatives Challenges

Awareness

Cooperation with other bodies

In an award ceremony held in Gauteng, PanSALB honoured those who contributed immensely to the promotion of multilingualism and Nation Building.

PanSALB hosted Mother Tongue Celebrations across the country. In some provinces these celebrations were in partnership with either provincial departments of arts and culture, DPLG and municipalilties.

PanSALB has been involved in the introduction of African languages for commands in the Microsoft Windows suite

PanSALB entered into cooperation agreements with the following stakeholders: Stats SA NHTL Eastern Cape Education Department Home Language Project Microsoft Nu Trend publishers uMhlobo wenene Mzansi multi-media

Inadequate funding inhibits full exploration of programmes.

The PanSALB Act in its current form has limited PanSALB’s impact owing to a lack of enforcement role and penalties

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Strategy Initiatives Challenges

Monitoring As part of status language planning PanSALB visited a number of municipalities countrywide to assist with the development of languages policies.

Most municipalities that PanSALB visited did not budget for language policy matters.

PanSALB does not have sufficient resources to make follows ups with municipalities to ensure the implementation of recommendations made during the initial visits.

PanSALB regrets the lack of positive response by some Departmental officials, and provincial legislatures in this regard which leads to delays in establishing new PLC structures e.g

Eastern Cape is without the PLC

for the past 4 years North West PLC should have been in place in March 2007 Gauteng PLC should have been in place in March the interim will operate as from the 1 Nov. 2007 In KZN there is an interim PLC operating while the MEC is finalising the reconstitution process

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Strategy Initiatives Challenges

Organizational growth PanSALB employed 13 senior languages practitioners and deployed them in provincial offices to enable delivery on the ground and for the coordination of NLUs, PLC and NLBs.

High staff turnover and low morale within PanSALB had a

negative impact in the organization. Drastic measures

had to be taken to appoint a service provider in order to

review all job descriptions and evaluate the new and

existing jobs to determine the relative size or weight of

jobs within an organization as a means to alleviate the

high staff turnover.

Appointment of a Service Provider to assist in the

overhauling and introduction of effective and efficient

performance management system. At the time, PanSALB

utilized an Interim Performance Assessment

Questionnaire (IPAQ) tool from the DPSA to assess staff

in order to compensate them.

PanSALB currently has a staff compliment of 58 persons. Staff moral appears to be high following job grading process.

•Inadequate human resources support

Inadequate facilities and technology

Inadequate management structure, misalignment with the Public Service Act, flat structure, non-market-related salaries

Concern that operationally PanSALB has to cover a large geographical area with a small staff complement

We are unable to fund the ideal organogram to meet our Constitutional obligation.

Operational effectiveness Through invested funds PanSALB bought 6 vehicles for the operational effectiveness of provincial offices. This will reduce the costs of car hire when officials are monitoring the implementation of language policies.

Not all provinces were bought vehicles due to lack of funding.

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Initiatives Challenges

Operational effectiveness The National Lexicography Units (NLU’) produced various dictionaries in line with their mandate.

As part of addressing compliance NLU’s submitted audited financial statements.

NLU’s are not properly staffed to enable delivery.

PanSALB funding is a drop in the ocean and as such 99% of it is consumed by salaries.

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PART cPART c

Strategic approachStrategic approach

2008-20112008-2011

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Strategic Summary and Problem Strategic Summary and Problem Definition Definition

The PanSALB management has embarked on a three-year The PanSALB management has embarked on a three-year strategic and business planning process. strategic and business planning process.

Deep introspection within the organization has highlighted areas Deep introspection within the organization has highlighted areas of both concern and opportunity that will have to be focused on as of both concern and opportunity that will have to be focused on as PanSALB is revitalized. PanSALB is revitalized.

Key strategic, organizational and operational measures are Key strategic, organizational and operational measures are recommended in PanSALB’s programme of action, which it is recommended in PanSALB’s programme of action, which it is believed adequately supports resource requirement projections believed adequately supports resource requirement projections being tabled before the Treasury.being tabled before the Treasury.

In line with the government planning processes PanSALB has since In line with the government planning processes PanSALB has since developed a comprehensive planning cycle.developed a comprehensive planning cycle.

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Strategic Summary and Strategic Summary and Problem Definition (Cont..)Problem Definition (Cont..)

Problem definitionProblem definition

The PanSALB Act needs to be amended to include compliance and The PanSALB Act needs to be amended to include compliance and enforcement.enforcement.

Limited funding has negatively affected PanSALB delivery.Limited funding has negatively affected PanSALB delivery.

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Strategic Summary and Problem Strategic Summary and Problem Definition..Definition..

The following are PanSALB’s strategic goals. These will The following are PanSALB’s strategic goals. These will inform all Annual Operational Plans for 2008-11 inform all Annual Operational Plans for 2008-11

To raise the public profile, visibility and influence of PanSALB and To raise the public profile, visibility and influence of PanSALB and the organization’s impact on its constitutional mandate backed by the organization’s impact on its constitutional mandate backed by cooperative governance and partnershipscooperative governance and partnerships

To introduce enforcement and monitoring of language policy To introduce enforcement and monitoring of language policy implementation in addition to the ongoing role of language policy implementation in addition to the ongoing role of language policy development and monitoringdevelopment and monitoring

To focus on language education, with emphasis on enabling To focus on language education, with emphasis on enabling mainstream economic access to previously disadvantaged mainstream economic access to previously disadvantaged language groupslanguage groups

Actively to promote, develop and empower the official languages, Actively to promote, develop and empower the official languages, with more emphasis on the previously marginalized languages, with more emphasis on the previously marginalized languages, the Khoe and San languages and SASL, to raise their status to the Khoe and San languages and SASL, to raise their status to that of lasting, visible symbols provincially and nationally, e.g. that of lasting, visible symbols provincially and nationally, e.g. through a language monument to showcase South Africa’s through a language monument to showcase South Africa’s language development history among local and international language development history among local and international touriststourists

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Strategic Summary and Problem Strategic Summary and Problem Definition..Definition..

To influence, promote and enforce multilingualism in all organs of To influence, promote and enforce multilingualism in all organs of societysociety

To perform a critical appreciation of its effectiveness by To perform a critical appreciation of its effectiveness by developing an operational model that enhances thisdeveloping an operational model that enhances this

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Summary of 2008/09 Annual Operational Summary of 2008/09 Annual Operational

PlansPlans Review the organogram to enable better service delivery. Review the organogram to enable better service delivery.

Develop a full integration of HR, Finance and Supply Chain Develop a full integration of HR, Finance and Supply Chain Management (SCM) systems.Management (SCM) systems.

Audit and drafting of policies within PanSALB with emphasis on Audit and drafting of policies within PanSALB with emphasis on HR, Finance and SCM to ensure full compliance.HR, Finance and SCM to ensure full compliance.

Implementations of Performance Management System and staff Implementations of Performance Management System and staff retention strategy.retention strategy.

Raise public awareness and profile of PanSALB through media Raise public awareness and profile of PanSALB through media

relations, stakeholder relations and marketing initiatives relations, stakeholder relations and marketing initiatives

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Summary of 2008/09 Annual Operational Summary of 2008/09 Annual Operational Plans…Plans…

Develop and implement an integrated IT Master Systems Plan Develop and implement an integrated IT Master Systems Plan to include business continuity. to include business continuity.

Through the Provincial Language Committees PanSALB will Through the Provincial Language Committees PanSALB will position itself at the forefront of language policy development position itself at the forefront of language policy development and implementation.and implementation.

Coordinate internal structures to achieve the best synergies Coordinate internal structures to achieve the best synergies through our provincial offices. through our provincial offices.

To create a Fundraising Committee to leverage private sector To create a Fundraising Committee to leverage private sector relationships for more funding.relationships for more funding.

Develop stakeholder relationship management strategies to Develop stakeholder relationship management strategies to facilitate delivery.facilitate delivery.

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Engage Parliament with a view to enable PanSALB’s Act to tighten Engage Parliament with a view to enable PanSALB’s Act to tighten aspects of its legislation on enforcement, against non-complying aspects of its legislation on enforcement, against non-complying organisations. For example torganisations. For example to ensure compliance by departments o ensure compliance by departments to deliver on the decision of Cabinet to establish language units to deliver on the decision of Cabinet to establish language units with a view to implementing the National Language Policy with a view to implementing the National Language Policy Framework, PanSALB must be empowered to enforce compliance. Framework, PanSALB must be empowered to enforce compliance.

TT To review and reconcile the PanSALB Act to ensure consistency To review and reconcile the PanSALB Act to ensure consistency

with the Public Service Act.with the Public Service Act.

Embark on vigorous awareness campaigns across all governments Embark on vigorous awareness campaigns across all governments spheres and private sector on the mandate of PanSALB.spheres and private sector on the mandate of PanSALB.

To review the remuneration structure of the members of PLC’s, To review the remuneration structure of the members of PLC’s, NLB’s and NLU’s in order to attract quality contributors NLB’s and NLU’s in order to attract quality contributors

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Promote the value of mother tongue education through training Promote the value of mother tongue education through training and the awarding of bursaries.and the awarding of bursaries.

Intensify our drive to deal with linguistic human rights Intensify our drive to deal with linguistic human rights violations through holding awareness raising Izimbizo and violations through holding awareness raising Izimbizo and public hearings.public hearings.

Celebrating important calender events in the promotion of Celebrating important calender events in the promotion of marginalised languages.marginalised languages.

Launch of the revised spelling and orthography rules.Launch of the revised spelling and orthography rules.

Standardised term lists and glossaries (surveys and research Standardised term lists and glossaries (surveys and research studies conducted). studies conducted).

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To develop writers in all official languages (hold workshops for To develop writers in all official languages (hold workshops for authors in all genres).authors in all genres).

Creative writing workshops Creative writing workshops

Improve standard of translators and interpreters (restructure Improve standard of translators and interpreters (restructure and revamp the PanSALB translation and interpretation unit).and revamp the PanSALB translation and interpretation unit).

Intensify NLB projects aimed at promoting marginalised Intensify NLB projects aimed at promoting marginalised languages (workshop for parents of deaf children and South languages (workshop for parents of deaf children and South African Sign Language Interpreters). African Sign Language Interpreters).

Launch of South African Sign Language teaching and learning Launch of South African Sign Language teaching and learning materials.materials.

Training of Khoi and San language instructors. Training of Khoi and San language instructors.

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PanSALB Proposed Corporate StructurePanSALB Proposed Corporate Structure

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Costing of Strategic PlanCosting of Strategic Plan

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Costing of Strategic Plan…Costing of Strategic Plan…

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Costing of Strategic Plan…Costing of Strategic Plan…

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PART dPART d

2008/09 Budget and 2008/09 Budget and capital project capital project requirementsrequirements

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Past Spending PatternsPast Spending Patterns

A breakdown of PanSALB’s budget in the past few years A breakdown of PanSALB’s budget in the past few years demonstrates an upward trend in salary spending patterns, demonstrates an upward trend in salary spending patterns, particularly moving from 21.55% in 2003 to 24.66% in particularly moving from 21.55% in 2003 to 24.66% in 2007. 2007.

As far as direct spending on the core business is concerned, As far as direct spending on the core business is concerned, an average 47.62% over the past five years was dedicated an average 47.62% over the past five years was dedicated to this expense. The biggest chunk, 36.53%, went to the to this expense. The biggest chunk, 36.53%, went to the National Lexicography Units which are charged with the National Lexicography Units which are charged with the development and publication of dictionaries in all the development and publication of dictionaries in all the official languages. The balance has been utilised by the official languages. The balance has been utilised by the National Language Bodies and the Provincial Language National Language Bodies and the Provincial Language Committees to revise, inter alia, the spelling and Committees to revise, inter alia, the spelling and orthography rules as well as to standardise terminology.orthography rules as well as to standardise terminology.

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Summary of Past Spending Patterns in Summary of Past Spending Patterns in the past 9 years…the past 9 years…

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Committed Funds 2007/08Committed Funds 2007/08

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Budget Allocation for Budget Allocation for 2008/092008/09

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Budget Allocation for Budget Allocation for 2008/09..2008/09..

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Budget Allocation for Budget Allocation for 2008/092008/09

1%

29%

10%2%

23%

9% 7% 13%

6% PLCs

NLBs

NLUs

BRD

COMMUN

COOPER

SALARIES

ADMIN

HR

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Challenges with 2008/09 Grant Challenges with 2008/09 Grant AllocationAllocation

The current allocation of R47,451,000.00 does allow for delivery of The current allocation of R47,451,000.00 does allow for delivery of projects contained in the Annual Operational Plans which are projects contained in the Annual Operational Plans which are costed at R151,968,000.00.costed at R151,968,000.00.

Expenditure trend shows that PanSALB is being under funded.Expenditure trend shows that PanSALB is being under funded.

The PanSALB Act section (a) (b) (c) compels the Board to establish The PanSALB Act section (a) (b) (c) compels the Board to establish and support National Lexicography Units, Provincial Language and support National Lexicography Units, Provincial Language Committees and National Language Bodies. The Board is unable to Committees and National Language Bodies. The Board is unable to support these structures as required due to lack of funding. This support these structures as required due to lack of funding. This results in non-compliance. results in non-compliance.

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Challenges with 2008/09 Grant Challenges with 2008/09 Grant AllocationAllocation

Due to lack of funding the Board is unable to address serious non-Due to lack of funding the Board is unable to address serious non-compliance issues as observed in previous audits i.e. Paying compliance issues as observed in previous audits i.e. Paying appropriate salaries to address rapid staff turnover, having appropriate salaries to address rapid staff turnover, having integrated systems and policies, etc. integrated systems and policies, etc.

The Board is unable to deliver on its core mandate as it is grossly The Board is unable to deliver on its core mandate as it is grossly under funded. under funded.

The continued under funding of PanSALB sets it up for guaranteed The continued under funding of PanSALB sets it up for guaranteed overspending and thus criminalizes the Board. overspending and thus criminalizes the Board.

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Challenges with 2008/09 Grant Allocation…Challenges with 2008/09 Grant Allocation…

No formal communication of PanSALB allocation has been received No formal communication of PanSALB allocation has been received yet. yet.

First trench of grant allocation deposited to PanSALB account First trench of grant allocation deposited to PanSALB account without any formal communication only on 2without any formal communication only on 2ndnd week of April 2008. week of April 2008. This has had adverse effects on our planning and continued This has had adverse effects on our planning and continued operations.operations.

No formal approval of PanSALB plans due to absence of the board:No formal approval of PanSALB plans due to absence of the board: CEO notified on 12 February 2008 that the Board was CEO notified on 12 February 2008 that the Board was

appointed in October 2007.appointed in October 2007. List of Board names received on the 19List of Board names received on the 19thth of March 2008 of March 2008 The Board has not been inaugurated yet. The Board has not been inaugurated yet.

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Capital ProjectsCapital Projects

1.1. Mzansi Media MeccaMzansi Media Mecca

The project involves the establishment of a printing plant with a The project involves the establishment of a printing plant with a focus on printing newspapers published in indigenous focus on printing newspapers published in indigenous languages, it is also envisaged that this plant will be a resource languages, it is also envisaged that this plant will be a resource to the newly established Writer’s Guilds, which will facilitate to the newly established Writer’s Guilds, which will facilitate mass production of written materials on African Languages to mass production of written materials on African Languages to support Cabinet’s literacy drive.support Cabinet’s literacy drive.

The project involves purchasing of printing plant.The project involves purchasing of printing plant.

The estimated cost of the project is R10-million. The estimated cost of the project is R10-million.

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Capital Projects…Capital Projects…

2.2. South African Language VillageSouth African Language Village

The Language Village is a living mosaic that artistically preserves The Language Village is a living mosaic that artistically preserves the deepest faculties of each language and yet brings out the the deepest faculties of each language and yet brings out the wholeness and depth of their commonality at the core.wholeness and depth of their commonality at the core.

The village will host PanSALB offices and the multilingual institute The village will host PanSALB offices and the multilingual institute aimed at recording and preserving our language heritage.aimed at recording and preserving our language heritage.

The project is estimated to cost around R50-millionin the current The project is estimated to cost around R50-millionin the current year which cost include exploration, research and purchasing of year which cost include exploration, research and purchasing of land. land.

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Capital Project..SA Language Village: Capital Project..SA Language Village:

Funding of the projectFunding of the project Government funding (Cap Ex)Government funding (Cap Ex)

Corporate sponsorships (Cap Ex)Corporate sponsorships (Cap Ex)

Entrance fees (tourism) – operational incomeEntrance fees (tourism) – operational income

Advertising revenue – operational incomeAdvertising revenue – operational income

Rental space (retail & office income)Rental space (retail & office income)

Learning Center and Theatre feesLearning Center and Theatre fees

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Theatre

RecreationalArea

LearningCenter

HotelOffice &

Conference Space

Terminology

Translation&

Interpretation

LexicographyLanguage inEducation

Literature&Filming

Status LanguageLinguistics

LanguageStandardisation

Language Village Colossus

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LanguageVillage

CradleOf

Humankind

Hector PetersonMemorial

Apartheid Museum

ConstitutionalHill

Language Village Positioning

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3.3. Promoting multilingualism through branded wall Promoting multilingualism through branded wall mirrorsmirrors

In 2007 PanSALB celebrated a decade of multilingualism and In 2007 PanSALB celebrated a decade of multilingualism and nation building and awarded recognition to various nation building and awarded recognition to various stakeholders who have contributed in this regard.stakeholders who have contributed in this regard.

It is envisaged that this project will be a public private It is envisaged that this project will be a public private partnership that involves erecting branded wall mirrors in partnership that involves erecting branded wall mirrors in various communities across the country.various communities across the country.

The project will benefit community members as walls that are The project will benefit community members as walls that are mainly attached to houses will be rented over a three year mainly attached to houses will be rented over a three year period.period.

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3.3. Promoting multilingualism through branded wall Promoting multilingualism through branded wall mirrorsmirrors

This will be a marketing opportunity for all stakeholders This will be a marketing opportunity for all stakeholders involved but would also promote multilingualism and involved but would also promote multilingualism and indigenise South African landscape as we prepare for the indigenise South African landscape as we prepare for the 20102010

The project is estimated at R21-millionon over a three year The project is estimated at R21-millionon over a three year period. period.

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Annexure: AAnnexure: A

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Thank YouThank You

Documents

Briefing on Strategic Plan and Budgeting for 2008/09 Mrs Ntombenhle Nkosi; Chief Executive Officer Tuesday, 13 May 2008 Arts and Culture Portfolio Committee