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BRIO 101: Understanding Department Statements. Presented by April Dunham-Filson. Agenda. Introduction Running a Department Statement Reading a Department Statement Running a Payroll Report Reading a Payroll Report Questions. Creating your statement. - PowerPoint PPT Presentation
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BRIO 101: Understanding
Department Statements
Presented by
April Dunham-Filson
Agenda
Introduction Running a Department Statement Reading a Department Statement Running a Payroll Report Reading a Payroll Report Questions
Creating your statement
Click on the Process button highlighted above
Enter the Fiscal Year or highlight
Click OK
Enter the Fiscal Period or highlight
Click OK
Running your Department Statement
Enter your department ID Enter numerous Dept ID’s
by separating with a comma and no space
If it isn’t something you want to limit on, click Ignore
Click OK
Enter an Account Code If it isn’t something you
want to limit on, click Ignore Click OK
Department Statement (cont)
Enter a Fund Code Brio is case sensitive If it isn’t something you
want to limit on, click Ignore
Click OK
Enter a Program Code If it isn’t something you
want to limit on, click Ignore
Click OK
Department Statement (cont)
Enter a Class Code If it isn’t something you want
to limit on, click Ignore
Click OK
Department Statement (cont)
The Results
Different types of Statements
4 types of statements YTD Statement-Detail =
Detailed breakdown based on your limits to create a statement
YTD Statement-Summary = Summary report by account codes
YTD Mgmt Summary = Summary report of the detail
YTD Statement-Summary by Dept/Fund/Prog = One page per
How to read your Statement
Header Breakdown of Detail
Date = System transaction date Description = Vendor Name or type of transaction Doc Code = Relates to the Source and what code
the system generates in the system Doc Ref = A reference field based on the type of
transaction, for example invoice number, procard cardholder name, or work order number
Enc Number = PO number
Source = Type of transaction this is This code will tell you who to contact within Financial
Services Current Budget = Only used when given a budget,
usually will only be one overall entry <Rev>/Exp = Revenue or expense that is adding or
deducting from your account. Actual charges to your accounts. Signs are opposite than normal in this column
Encumbrance = The amount of the PO and any adjustments to that PO
Bal Available = The amount available in that chartfield What is most important is the overall balance available and
whether or not you are deficit
Creating your Payroll Report
Click on the Process button highlighted above
Running your Payroll Report
Enter your Username
Click OK
Enter your PIN Click OK
Payroll Report (cont)
Enter DeptID If it isn’t something you
want to limit on, click Ignore
Click OK
Enter the Fund If it isn’t something you
want to limit on, click Ignore
Click OK
Enter an individuals name If it isn’t something you
want to limit on, click Ignore
Click OK
Enter the Fiscal Year or highlight a year that is there
Click OK
Payroll Report (cont)
The Results
Different types of Reports
2 Reports broken down by Dept Id or Prgm
Pivots Give a different way
to view the results Export to Excel
How to read your report
Overall report (very basic) Dept ID Fund Account Code Employee Empl ID Program Porject Amount
Questions
