Britannia Village Flood Britannia Village Flood Control SystemControl System

Information Meeting for Information Meeting for Directly Affected LandownersDirectly Affected Landowners

February 5, 2009February 5, 2009

AgendaAgenda IntroductionsIntroductions

(D.Downey)(D.Downey) The Project’s History to dateThe Project’s History to date

(B.Reid)(B.Reid) The Planning and Design ProcessThe Planning and Design Process

(D.Yaeger)(D.Yaeger) The Project ScheduleThe Project Schedule

(D.Yaeger)(D.Yaeger) About Easement AgreementsAbout Easement Agreements (B. Reid)(B. Reid) The Special Service Charge ProcessThe Special Service Charge Process

(G.Gill)(G.Gill)

IntroductionsIntroductions

Moderator – Diane Downey Moderator – Diane Downey (RVCA (RVCA Communications)Communications)

Speakers:Speakers:• Dave Yaeger – Dave Yaeger – Delcan CorporationDelcan Corporation

• Gina Gill – Gina Gill – Ottawa, Infrastructure ServicesOttawa, Infrastructure Services

• Bruce Reid – Bruce Reid – RVCARVCA

Waterfront Landowners Waterfront Landowners

The “Island”

The Flood Plain

Project History to Date Project History to Date

May, 1979: max. water level = 60.26mMay, 1979: max. water level = 60.26m 1980: Construction of some sea walls and 1980: Construction of some sea walls and

berms to 60.3m+berms to 60.3m+ 1984: 1:100 year flood = 60.77m1984: 1:100 year flood = 60.77m 1992: flood damage reduction study1992: flood damage reduction study 1996 to 2007: community discussions1996 to 2007: community discussions Sept 2007: Council approval to proceed Sept 2007: Council approval to proceed

with a remedial flood control projectwith a remedial flood control project

Design Criteria & ConsiderationsDesign Criteria & Considerations

Protection against 1:100 year flood Protection against 1:100 year flood level under calm winds, with 30 cm level under calm winds, with 30 cm freeboard = 61.1 mfreeboard = 61.1 m

Berms and seawallsBerms and seawalls Land-side drainageLand-side drainage Permits and easementsPermits and easements

• Ministry of Natural ResourcesMinistry of Natural Resources• Fisheries and Oceans CanadaFisheries and Oceans Canada• Private landownersPrivate landowners

Planning and Design ProcessPlanning and Design Process

Engineering Phase 1:Engineering Phase 1:• review backgroundreview background• update cost estimateupdate cost estimate• Completed Aug. 2008Completed Aug. 2008

““Novatech’s 2005 preliminary design canNovatech’s 2005 preliminary design can

be used as the starting point for detailbe used as the starting point for detail

Design.”Design.”

Updated Construction Cost = $525,000 Updated Construction Cost = $525,000

Conceptual DesignConceptual Design

Conceptual Conceptual DesignDesign

Conceptual Conceptual DesignDesign

Conceptual Conceptual DesignDesign

Conceptual DesignConceptual Design

Conceptual DesignConceptual Design

Conceptual DesignConceptual Design

Conceptual DesignConceptual Design

Planning and Design ProcessPlanning and Design Process

Engineering Phase 2:Engineering Phase 2:• Initiated November 2008Initiated November 2008• Environmental impacts analysisEnvironmental impacts analysis• Site meetings with LandownersSite meetings with Landowners• Detailed physical surveysDetailed physical surveys• Preliminary design drawingsPreliminary design drawings• Finalized DrawingsFinalized Drawings

Environmental AssessmentEnvironmental Assessment

In accordance with:In accordance with:

Conservation Ontario’s ClassConservation Ontario’s Class

Environmental Assessment forEnvironmental Assessment for

Remedial Flood and Erosion ControlRemedial Flood and Erosion Control

Projects”Projects”(approved by Ont. Min. of the Environment, June , 2002)(approved by Ont. Min. of the Environment, June , 2002)

Environmental AssessmentEnvironmental Assessment

““Notice of Intent”Notice of Intent” Community Liaison CommitteeCommunity Liaison Committee Environmental Impacts AnalysisEnvironmental Impacts Analysis Project PlanProject Plan ““Notice of Filing”Notice of Filing” 30 day public review period 30 day public review period Project Plan Amendment (if necessary)Project Plan Amendment (if necessary) ““Notice of Project Approval”Notice of Project Approval” ““Notice of Project Completion” Notice of Project Completion”

Project ScheduleProject Schedule

Preliminary Field Layout Preliminary Field Layout Early AprilEarly April

Site meetings/negotiations Site meetings/negotiations with landownerswith landowners

Early April to mid-May Early April to mid-May

Establish preferred layoutEstablish preferred layout Mid-MayMid-May

Preliminary Design DrawingsPreliminary Design Drawings Mid-JuneMid-June

Plan Circulation – City, Plan Circulation – City, agencies, landownersagencies, landowners

Mid-JuneMid-June

Notice of Filing of Project Notice of Filing of Project PlanPlan

June 30 June 30

Final Design/Tender Package Final Design/Tender Package July 31July 31

Notice of Project ApprovalNotice of Project Approval July 31 July 31

Project Schedule (continued)Project Schedule (continued)

Call for Tenders* Call for Tenders* Early AugustEarly August

Award of Contract*Award of Contract*

(RVCA Board of Directors)(RVCA Board of Directors)August 27 August 27

Construction CommencesConstruction Commences Early SeptemberEarly September

Substantial Completion of Substantial Completion of ConstructionConstruction

Late NovemberLate November

Final Site Restoration Final Site Restoration May, 2010May, 2010

* Subject to confirmation that pre-tender construction cost * Subject to confirmation that pre-tender construction cost estimate and lowest acceptable tender amount remain estimate and lowest acceptable tender amount remain within City Council’s approved budgetwithin City Council’s approved budget

Permanent EasementsPermanent Easements

convey rights to enter and occupy a convey rights to enter and occupy a specific area of the property for a specific specific area of the property for a specific purpose purpose

registered against title, runs with the deedregistered against title, runs with the deed The Area – defined by registered plan The Area – defined by registered plan Purpose – for construction and Purpose – for construction and

maintenance of the flood control system maintenance of the flood control system and its component parts and its component parts

Easement ProcessEasement Process Step 1 Step 1 (April - May)(April - May): “permanent : “permanent

easement acquisition easement acquisition agreements” agreements”

sets out RVCA’s obligations:sets out RVCA’s obligations:• installations per engineering installations per engineering

drawingsdrawings• site restoration, warranty site restoration, warranty

provisions provisions • protection of adjacent worksprotection of adjacent works• reimbursement of legal feesreimbursement of legal fees

landowner agrees to grant landowner agrees to grant permanent easement permanent easement

re: filled crown land

MNR approval requires consultation with owners of immediately adjacent upland property

Easement ProcessEasement Process

Step 2: construction proceeds in Step 2: construction proceeds in accordance with “permanent easement accordance with “permanent easement acquisition agreements”acquisition agreements”

Step 3 Step 3 (after construction):(after construction): R-Plan prepared by R-Plan prepared by surveyor and deposited at Land Registry surveyor and deposited at Land Registry OfficeOffice

Step 4: execution and registration of Step 4: execution and registration of documents for transfer of easement documents for transfer of easement

Special Service ChargesSpecial Service Charges

Ontario Regulation 305/02 and Section Ontario Regulation 305/02 and Section 326 of the Municipal Act 2001 allow the 326 of the Municipal Act 2001 allow the recovery of costs related to Special recovery of costs related to Special Service works from landowners via their Service works from landowners via their tax billtax bill

Additional funding request currently Additional funding request currently scheduled to proceed to committee and scheduled to proceed to committee and council in April 2009 council in April 2009

No change to cap on cost recovery amount No change to cap on cost recovery amount from property ownersfrom property owners

Special Service ChargesSpecial Service Charges All costs will be recovered over the course of a All costs will be recovered over the course of a

ten-year period, with carrying costs as necessary ten-year period, with carrying costs as necessary Yearly charge amount for a property will be based Yearly charge amount for a property will be based

on the property's assessed value relative to that on the property's assessed value relative to that of the rest of the properties in the Special Service of the rest of the properties in the Special Service area area

Charge will be an additional levy amount on the Charge will be an additional levy amount on the final tax notice for each property, due and final tax notice for each property, due and payable at the same time as the property taxes payable at the same time as the property taxes

Approximately $60 per year, per $100,000 of Approximately $60 per year, per $100,000 of assessed value, for each property assessed in a assessed value, for each property assessed in a single-family residential tax classsingle-family residential tax class

Next StepsNext Steps

Field Layout and Site Meetings with Field Layout and Site Meetings with Landowners – early April to mid-MayLandowners – early April to mid-May

Please sign a consent form for the Please sign a consent form for the field layoutfield layout

Please leave your contact info with Please leave your contact info with usus

Questions?Questions?